12/14-65 PFC Planning Support AMY HEAVILIN CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
'\ MONROE COUNTY,FLORIDA
•
•
DATE: October 13, 2016
TO: Roman Gastesi
County Administrator
ATTN: Lindsey Ballard
Executive Aide n�qq
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller CR,
At the August 17, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Items:
04 Ratification of one small contract, Jacobs Project Management Co. For $49,100.00, signed By
The County Administrator.
07 Ratification of two (2) small contracts, Agreement with Archaeological and Historical
Conservancy, Inc and the Amendment 1 to the Agreement with Archaeological and Historical
Conservancy, Inc signed by the County Administrator.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any questions,
please feel free to contact my office.
County Attorney
Finance
File ✓
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fox:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone::305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effect',e Date Up0r1 E)CeCU1IOn1 [ask Order No 1214-05
Client Project No. tog - to301V.7-53oy bLn_ineer Project No. ELM 16765
Ca4thrfl - 5303)0
Fask Order a entered into on the effccti,e date noted ahose pursuant to the 'Master
-Agreement tar Professional Senicei bettceen Monroe Counts. Florida "Client-) and J:ACOBS
PROJEC I AIA\ AGEMEAT (. O. 1'C onsultant 1. dated Nocemher 16. 2011 ("Agreement-) as
ammended he Amendment I. dated October I '. 2012 I"Addendum n. The Agreement
incorporated herein and horns an integral part al Task Order
Sen ices Authorized: PFC Planning Support Sen ices- PSO 465
lient authorize. Consultant to perlorm the Sen ice, described in Echi hit A attached hereto and
incorporated herein. n h ich Exhibit A is marked N it the aho,e noted l ask Order \o. and
consist,ot_._I pagelsl.
Pricing
N :A I'me and Fxpense per Agreement and Appendi B to the Agreement.
- X Firm Fixed Price MIS 49.100no
N Other iDe,criher.
Schedule
service, ma) commence on Execution
Sen ices "ill cease h) 54' du,s
Other
uCAI_I BOARD CO( N,IA COMMISSIONERS
V1FESI. AMA IIFAAlIIA. CI IRK 01 A1f T : .ORIDA
au?* flab.011A •
CONSCLTANT:
.1 UCOBS PROJECT pI lA%GEMEST Co
. nes, Fit e �� / CL"/ �'^ .....
t;Sra t tlearm,- F A)
O+- Ire t �` Pagel off L[ �r- i�
feir
(tPP�G9 ED P:j f��� I
1 ✓�
AS-!
EXHIBIT A—Scope of Work(12/14-65)
Monroe County Airports
Key West International Airport
PFC Planning Support Services—PSO#65
Jacobs Project Management Company will provide the services as outlined in Ricondo & Associates,
Inc's. Scope of Services dated June 27,2016.
Page 1 of I
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
Service Request: PFC Planning Support
1.1 SCOPE OF WORK
Ricondo and Associates, Inc. (R&A) has prepared the following scope of work to assist Monroe County (the
County) with PFC planning services for the development of a Passenger Facility Charge (PFC) Application for
projects at Key West International Airport (the Airport) & Florida Keys Marathon Airport (the Airport System),
including submission to the Federal Aviation Administration (FAA).
In general, this task will include development of a PFC strategy, preparation for and participation in any
required meetings with the FAA; development of the necessary documentation for the airline consultation
meeting and public notice; participation in the airline consultation meeting; preparation of all documentation
for the submittal of the PFC Application; preparation of any follow up information required by the FM; and
preparation of the final notification to the airlines upon approval by the FAA.
R&A would provide the following services:
• Develop PFC Strategy. R&A will meet with County staff via teleconference at the start of the assignment
to gather data, discuss approach, review and discuss available data and confirm schedule. After the
meeting, R&A will finalize review and confirm projects to be included in PFC application.
• Prepare a Draft Application. R&A will prepare a draft of relevant information to be included in the PFC
Application for review by the FM Orlando Airport District Office (ADO) staff prior to submittal of the final
PFC Application. This review will allow the FAA to offer preliminary feedback on the eligibility of each
project and the completeness of the draft PFC Application. While the FAA's feedback is not binding, it
will provide the County with a preliminary indication of what the FAA's Final Agency Decision (FAD)will be
after its formal review. R&A will join County staff in a meeting with FAA ADO staff to discuss the results
of the FAA's preliminary review.
The draft PFC Application will include a preliminary Attachment B, Attachment G, and other relevant
information to allow the FM to conduct a comprehensive review and to acknowledge that all criteria and
procedures are being met or are being planned for. R&A will assist the County in developing the project
descriptions as well as the justification, objective, cost detail and any other supporting documentation
required. R&A will assist with the preparation of any additional documentation necessary for the FAA's
consideration resulting from the initial meeting with FM ADO staff.
• Airline Consultation and Public Notice. R&A will prepare the required consultation notice for
distribution to the airlines and the public notice required to be posted on the County's website. R&A will
attend and, if requested, direct a PFC airline consultation meeting at the Airport and ensure that the
proper procedures are undertaken and documented.
PFC Planning Support lune 27, 2016
11
Service Request
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
• Submit PFC Application. R&A will finalize the PFC Application while awaiting airline comments,
incorporating and responding to any airline comments that arise, and will submit the original and
required copies of the PFC Application to the FAA. If after the FAA conducts the first 30-day review, the
PFC Application is determined to be NOT substantially complete, R&A will prepare any additional
information required. Once the PFC Application is approved, R&A will notify the airlines as required.
• Meetings. This project is expected to include one in-person meeting at the Airport for the PFC airline
consultation meeting.
pPFC Planning Support June 27,2016
Service Request (21
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
1.2 SCHEDULE
It is anticipated that the scope of work and schedule would be undertaken within approximately nine months
and be concluded by March 2017, which includes submission of the PFC application in November 2016. A
proposed timeline is shown below; however, a delay in any task could delay subsequent tasks.
PFC PROCESS STEPS ESTIMATED DATES
Kick-off meeting with County July 2016
Internal planning and coordination July 2016
FinalizepreliminaryAttachment Bsincluding
cost estimates and other exhibits;
Attachment G,FAA Form 5500-1 and other PFC information,if necessary for FAA review August 2016
Alert FAA that draft will be coming and arrange meeting August 2016
Prepare draft PFC application and submit to FAA August 2016
Preliminary meeting with FAA September 2016
Draft and mail Airline Consultation Letter for PFC application'2 September 2016
Prepare meeting materials October 2016
Conduct Airline Consultation Meeting for PFC application October 2016
Prepare and post Public Notice October 2016
Airline and Public Comment Period ends;Prepare responses(if applicable); November 2016
Finalize and submit PFC application to FAA November 2016
FAA 30-day initial review period ends, FAA determines PFC application is substantially
complete° December 2016
Add supplemental information,if necessary December 2016
FAA final 90-day review period endss March 2017
FAA Issues Final Agency Decision March 2017
Airline Notification March 2017
' Letter must be mailed 30 to 45 days prior to the Airline Consultation Meeting date,as required in the PFC Regulations
(14 CFR§158.23).
2 Airline Consultation Letter will incorporate FAA feedback.
' Airline Comment period and Public Notice Comment period are 30 days,as required in the PFC Regulations(14 CFR§158.23 and 14 CFR
§158.24).
° Initial FAA Review period is defined in the PFC Regulations as 30 days(14 CFR§158.27).
5 Final FAA Review period is defined in the PFC Regulations as 90 days(14 CFR§158.27).
PFC Planning Support lune 27, 2016
Service Request [3]
MONROE COUNTY - KEY WEST INTERNATIONAL AIRPORT & FLORIDA KEYS MARATHON AIRPORT
1.3 _. ._ BUDGET..
The budget for the scope of services is depicted in the attached Table 1. As shown, this task will be
performed for a lump sum of$40,000, including expenses.
PFC Planning Support lune 27,2016
Service Request [4]
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
PFC Planning Support-P5O$65(12/10.65)
FEE SUMMARY
BASIC.SFPJG£S
Hours Fee DBE AMOUNT
Article B:PFC Planning Support 52 $ 9,104
Total Basic SenAces Lump Sum Fee 52 $ 9,104
SUBCONSULTANTSERWCES
Hours Fee
Article B:PFC Planning Support
Ricondo&Associates,Inc.-PFC Planning Support(Lump Sum) $ 39,996
$ - $
Total Subconsultant Services Lump Sum Fee 0 $ 39,996 $ -
[TOTAL LUMP SUM PROJECT FEE 52 $ 49,100 $ -
DBE Percentage 0.00%
1 of 2
I
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
PFC Planning Support-PSO 1165(12/14-65)
Article B:PFC Planning Support
Proj. Sr.Proj. Sr. Project Sr.CADD
WORK ITEM Director Manager Engineer Engineer Engineer Designer Tech Clerical TOTAL
I Coordination with Ricondo&Associates,Inc. - 4 6
3 PFC Planning Support See Ricondo&Associates.Inc.below.
4 Provide descriptions of PFC Projects 10 10
5 Strategy Meeting with Authority 8 8
6 Preliminary Meeting with FAA Orlando 4 4
7 Airline Consultation Meeting 8 8
8 Cost Fstimation 16 16
TOTAL_ 2 24 0 10 16 0 0 0 52
RATE - _——- - S 220.00 S 195.00 S 140.00 S 123.00 S 90.00 S 85.00 $ 90.00 S 58.00
PAYROLL ESTIMATE S 440 S 4,680 S - S 1.230 S 1.440 S - S - S - S 7,790
TOTAL PAYROLL FEE S 7,790
Ricondo&Associates,Inc. S 39.996
S
$ -
S S 39,996 Subconsultants S 39,996
Expenses S 1314
Cost Plus Fee Total $ 49.100
Tssk Exoetsses:
Rental Car(0 visit sr 5.65/visit) S -
Gas for Car Rental On-Site= S -
Lodging(2 visits(rt,$225.visit) S 450
per diem(2 visits'A$75•visit) S 150
Miscellaneous S 114
Personal Mileage 2 visits(9$300'visit) S 600
Total Expenses S 1,314
I 101A1.FLE S 49,100I
2of2
O O V O (O Cr CO CO CO V N Cr V a Cr N V CO CO
CO O N O (n C) N N V) C) CO N CO N CO N V N 0)
(n mmv ,- 000 r, co_ r vm (n (O oO (n al
ja N C)
0
F I
w (n w(n(n(n(n(n w(n w v)v)(n (n (n v)(n w
0 0 c, 0o 0
a
0 N O
E so
C NCC N)
7.
W W
0 N (n(n u)(n(n(n vA cn CO (n (n(n+n w cC,)- :n (n
U.
O O V 0(O V 00 CO CO V N N N 'C Cr N V OC to
co O N O r0(`7 10 M co :V c7 N o N , x; a)
N c0 l0 V 7.CO O.o.r CO N x) C 0 C) C C: T
V N dD r N . .- n- (O N N •-- N 7 (O
O 8 N C)
Q iu
J I
C
0
fi w (n w to fn in to V)fn V. w cn (n(n w w<n w (n
m
m
4)
T
a)
CD N c ., o cN (n (n '- o) V cv N -. ;9 r-
F-
O
LL
a0
C
0
E Q O)N
C 03 tl O
G E .c • O N :V O N
3 0 7
> = I- N
a`
C N --0
n A
3 E
Y W
�,, co C
C (p
1+ O
J CO M W e0 M V CO CO V V V m M oN (c x a
O A O
o 2 0
a)
2 w
c
0
2 N
O N
M
a) N
C V O co
V CO N N .- .- 0— .- V N , • ' N •.1 �_ C9
N
H 0
V)
N
Q h
co
C
C a (0 a)
(a 1-O- F F
0
LL LL a
a s La_ Ta
nil
.-a) co Ca C. II o
O To
Q c C O3 C O NN O0QQ c
0 a Q ^ C C TaO0 0.. oO J a co C LL 2
aEEci3 U ' w C
C 0E oO - ( 00
mT O =U Z ¢V0C
OfLLN O a, - U N
co 0 a O o a a, (,, H o Q Pc CO c) )
co C C 7 C f'C aZc �a a U ;v _ow Cd NC y $
E m O N OiN � _— m J 00 - 1m C
E a0 -8 a3LL Q¢ 2ai- a , 03 1- a o co
Oo0mdNmmm0. a' a) C m �c V
a. d co 0 a) ° mc0m C0C0cO a fl• 0c �as
o CQ o0.0_ ra0.0.d 0i
c 'E a) dm� 2mm2a) LL m $ E <0
E m oo QUoaaQoaaa0 iiOO 0)f- a
a m 0 8
W - co LL — C K= 0 m a V Z d E a
) ( € aT
0 : 0 m .0.- LL ciN
d C) 0) N N Si 2 M roC7 ai
m -. F O C C ..
L$ 0- N U 3ii F -I I- a I (na