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FY2016-FY2018 1st Amendment 9/21/2016 V;,,IL----d---'. '''''-' ''' . . - ..-,,,k 4.N'tk ii ,,N.i/ .,, , IN ' s *,„,-,0 /. .'4.‘ '' AMY HEAVILIN, CPA ,n. 4.,_ . , , .. _ AMYe .: si •. , CLERK OF CIRCUIT COURT & COMPTROLLER �, �.-- �, ; �,, MONROE COUNTY,FLORIDA •. fiC ,‘ 444, 1 ; D DATE: October 31, 2016 TO: Sheriff Rick Ramsay Monroe County Sheriffs Office ATTIC• Patrick McCullah Legal Counsel FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller Ce— At the September 21, 2016 Board of County Commissioner's meeting,the Board granted approval and authorized execution of Item L4 First Amendment to the Contract for Law Enforcement and Security Services at Key West International Airport. Enclosed is (1) duplicate originals of the above-mentioned, executed on behalf of Monroe County, for your handling. cc: County Attorney Finance File V 500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663 3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025 88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146 FIRST AMENDMENT TO CONTRACT FOR LAW ENFORCEMENT AND SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT This First Amendment to Contract for Law Enforcement and Security Services at Key West International Airport between Monroe County and Monroe County Sheriffs Office, is made and entered into as of the date last written below by and between Monroe County Sheriff's c-Offrce("MCSO"), a subdivision of the State of Florida, and Monroe County, a political subdivision of the State of Florida("County"). WITNESSETH WHEREAS, In October 1, 2015 Monroe County entered into a three year Contract with MCSO to provide Law Enforcement and Security Services at Key West International Airport (the "Contract"), a copy of the Contract is attached as Exhibit"1"; and WHEREAS,pursuant to Section 8a of the Contract, compensation for Law Enforcement and Security Services for each fiscal year shall be set by amendment to the Contract; and WHEREAS,Monroe County desires to amend the Contract to set the compensation for Fiscal Year 2016-2017 (the "First Amendment"). NOW THEREFORE, in consideration of the mutual covenants set forth in this First Amendment, the parties agree as follows: Section 1. Amendment to Agreement. Section 5 of the Contract is amended to read as follows: . ***** 5. PAYMENT FOR SERVICES. 5a. Monroe County agrees to pay the sum of$ $2,413,357.00 Two Million Four Hundred Thirteen Thousand Three Hundred Fifty Seven Dollars) for services, equipment and supplies provided during the second year of this Contract (10/1/2016-9/30/2017). This sum is referred to as the "Contract Price." 5c. Monroe County will pay the Sheriff's Office twelve (12) equal installments in advance, on the first day of the month. ***** First Amendment to Contract for KWIA Law Enforcement and Security Services Page 1 Section 2. Second Year Payment Terms. Exhibit"A" of the Contract is replaced in its entirety with replacement Exhibit"A-2016" attached. All references to Exhibit"A" in the Contract shall be from October 1, 2016 forward refer to the replacement Exhibit"A-2016". Section 3. No Further Modifications. All other provisions of the Contract, other than as specifically addressed herein, shall remain in full force and effect. w IN WITNESS WHEREOF,the parties hereto have accepted,made and executed this First Amendment upon the terms and conditions above stated on the day and year last below written. lf.ge. ht.446,6440‘-'" By: Mayor/Chairperson Date: /0/3/ //<P (SEAL) , „-;,... ,tolk A -4 •'1 '4 s y eavilin, Clerk of Court. r clerk N 'r ith ° pi .-� •µ�.-"• 10/3i //co .3 c: Q rim ,7• CZ -'1 (SEAL) ,"'--' — 73 -v MONROE COUNTY SHERIFF'S OFFICE: c,a 73 al/ By: Richard A. Ramsay, Sheriff Date: q /(0 // p Monroe County Sheriff's Office Approved as to form By: Pat-i McCullah, General Counsel First Amendment to Contract for KWIA Law Enforcement and Security Services Page 2 MONROE COUNTY ATTORNEY APPROVED AS TO FORM BY: 4i) 4' Co Attorney Date: 9- 2 - 0 First Amendment to Contract for KWIA Law Enforcement and Security Services Page 3 ExI, Ibi + A _ a()► e) MONROE COUNTY SHERIFF'S OFFICE BUDGET-AIRPORT 2 YEAR COMPARISON FOR FYE 2016 TO FYE 2017 ADOPTED PROPOSED BUDGET BUDGET DIFFERENCE FY 2016 FY 2017 +OR(-) PERSONAL SERVICES Headcount 28 28 - Executive Salary - - - Regular Salaries 1,420,518 1,476,670 56,152 Overtime 5,202 5,462 260 Incentive 7,440 7,440 - Employer Taxes 109,637 113,952 4,315 Retirement Contribution 183,736 197,998 14,262 Life Insurance 1,768 1,742 (26) Unemployment Compensation - - - Total Personal Services 1,728,300 1,803,265 74,964 OPERATING EXPENSES Expenses Other Than Salaries - Professional Services 3,250 3,250 - Other Contractual Services 15,000 15,000 - Investigations - Travel&Per Diem 1,000 1,000 - Communications(Telephones) 11,400 11,400 - Postage 100 100 - Transportation (Freight) - - - Utility Services - - - Rentals Insurance 21,288 21,288 - Repairs&Maintenance 37,000 37,000 _ Printing - Office Supplies 4,000 4,000 - Operating Supplies 49,283 49,283 - Books,Subs&Memberships 1,500 1,500 - Training 9,000 9,000 - Total Operating Expenses 152,821 152,821 - CAPITAL OUTLAY Other Building Improvements - - Automobiles/Machinery/Equip. 63,959 63,959 - Total Capital Outlay 63,959 63,959 - CONTINGENCY - TOTAL 1,945,080 2,020,045 74,964 COUNTY COSTS:* -Health Insurances 265,440 297,360 31,920 -Worker's Compensation 96,301 95,952 (349) -County Allocation - - Total County Expenses 361,741 393,312 31,571 *Estimates TOTAL BUDGET 2,306,821 2,413,357 106,535 - - 4.62% Ek + I CONTRACT FOR LAW ENFORCEMENT AND SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT Monroe County Sheriffs Office And Monroe County Board of County Corunifeeteeeee MKS CONTRACT is entered into by and between the Monroe County Sheriff's Office (hereinafter referred to as"MCSO"or the"Sheriff")and the Board of County Commissioners of Monroe County(hereinafter referred to as the"County")on the 15th day ofJuly 2015. I-PURPOSE: The County has an obligation to provide law enforcement and security services for the protection of all who use Key West International Airport("KWIA"). The County and the Sheriff have agreed that MCSO will provide those services. This Contract states the terms of the agreement. 2-SCOPE OF SERVICES: A-Services: The Sheriff will assign a Director of Airport Security and certified law enforcement o and non-sworn Airport Security Technicians("AST's")to KWIA to protect people and property and enforce the criminal law,traffic and parking regulations, and airport rules and regulations. The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA and provide the services descri herein. B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set forth on Exhibit A(attached). If the County requires the assigament of additional personnel,the Sheriff will post the position internally when the County provides written ;..otification that the non-tax revenues(or other funds)to fund the position have been secured. Additional personnel will be assi ed to KWIA after completing the Sheriff's hiring process. 3-APPOINTMENT AND SELECTION: A. The Sheriff retains complete control over and responsibility for the appoin;•�m.ant of his employees. B. The Director of Airports,or his designee,shall be consulted and be an integral part of the selection of personnel assigned to KWIA,however,MCSO must retain find authority regarding personnel selection. C. The Sheriff agrees to maintain Airport Security Technician(AST)fitness standards testing. The AST fi,•.ees standards shall only apply to individuals assigned to be Airport Security Technicians after October 20,2010. Upon consultation with the Director of Airports,the AST fitness standards shall be subject to modification or termination. 4--SWER1FF'S RE DONS hh Y. muS FOR KWIA PFI OI TEL: . . Employees assigned to work at KWIA shall remain the Sheriffs personnel. They shall be subject to all policies,rules,regulations,and discipline of the MCSO. E. The County will not conduct investigations into any alleged misconduct of Sheriffs personnel,but must promptly report such matters to the MCSO supervisor,MCSO Internal Affairs,or the Sheriff. Upon completion of the investigation into the alleged act of misconduct,the Director of Airports shall be informed of the outcome of the investigation. 5-EAST FOR SERVICES: A. COST REIMBURSEMENT: The County shall,while this Contract is in effect reimburse the Sheriff the actual cost of each assigned employee's salary(at rates in effect as of the execution of this Contract, and including all future raises when effective),including all benefits,whether provided through the County or through MCSO,retirement contributions,social security and Medicare payments and any other sums required by the federal or state government owed in connection with the payment of wages or benefits,salary incentive payments,professional liability and motor vehicle insurance premiums,a fully equipped patrol car,weapons,uniforms, citation and report forms and any and all other items furnished to deputies and AST's to perform their duties. The County remains responsible for the costs of health insurance,life insurance,and worker's compensation coverage as now or in the future provided to MCSO personnel. All vehicles paid for by the County will, at the end of their service life,be property of the County. E. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of the cost of providing service for a 12 month period. The Estimated Contract Cost for year one of this Contract(10/01/2015-09/30/2016)is the sum described on Exhibit A, attached and incorporated by iefe►caice herein. This sum is referred to as the "Contract Price". The Estimated Contract Cost assumes that the security requirements of the U.S. Transportation Security Administration('1 SA")do not increase. If TSA issues any new Security Directives, or escalates the threat level, then the Estimated Contract Cost will not be adequate to fund this Contract. 6-APPLICABLE LAW: A. This Contract shall be governed by and construed under the laws of the State of Florida. Venue for all actions hereunder shall be in Monroe County,Florida. B. The County and MCSO agree that they will comply with all relevant federal,state and county laws and regulations and specifically agree not to discriminate against any person based on race,religion,gender,ethnicity,national origin,disability,or sexual preference. They agree to comply in all respects with the provisions of the federal Fair Labor Standards Act with regard to overtime pay and conditions of work. They acknowledge that certified law enforcement deputies are member of a collective bargaining unit represented by the Fraternal Order of Police, and agree to take no action contrary to the terms of any collective bargaining agreement. C. The County and MCSO have and will maintain policies prohibiting sexual harassment. The County agrees to report any incident or complaint regarding sexual harassment on the part of any MCSO personnel to a MCSO supervisor,MCSO Internal Affairs,or the Sheriff. 7-TERM: The term of this Contract begins October 1,2015 and ends September 30,2018. It will terminate early after thirty days written notice by MCSO to the County that MCSO's actual expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost. 8-FUTURE YEAR PRICING: A. County and MCSO will negotiate payment for the second and third years of this Contract in time sufficient for preparation of budgets and tax rolls. When agreement is reached,MCSO shall prepare and amended Exhibit A showing the agreed Estimated Contract Cost amounts and the County shall prepare an amendment to this agreement incorporating the amended Exhibit A. B. If the parties are unable to agree on payments for future years on a timely basis,then and in that event this Contract shall terminate on September 30th of the then current Contract period. If the federal government notifies the County of elevated airport security requirements,then the County will give the Sheriff written notice of the new requirements and specify any additional staff or staff'hours required. In the next billing cycle,the County will reimburse the Sheriff all costs, over and above budgeted costs,incurred as a result of federal action. C. PANIMET PROCEDURE:The County will pay the Sheriff in(12)equal monthly installments,in advance,on the first day of the month. D. 1/EAR-END RECONCIL,LATTGN: At the end of each fiscal year,incurred costs will be reconciled with total payments made by the County. MCSO and County external auditors will determine the final balance. If incurred costs exceed total payments,the County will reimburse IvICSO for the excess co;,e. If total payments exceed incurred costs,MCSO will reimburse the County for the excess payment no later than November 1,along with all year-end financial budget paperwork so that the County can complete their required year-end budget paperwork. E. MINIMUM STAFFING LEVELS: The County recognizes that certified law enforcement officers and AST's require continued training throughout their careers. Every deputy assigned to KWIA must receive training identical to that is required by law and MCSO policy for all Sheriffs deputies. When a member of Sheriff's ImWIA personnel is absent from KWIA due to training, sick leave,vacation,retirement,resignation,discipline,union business or other authorized leave,Sheriff will fill the post with additional staff where necessary as • determined by the Director of Airport Security. The additional staff will be paid for by County. The County shall not be liable for overtime or special detail pay in excess of the amount approved in the attached budget without the prior ntbnrization of the Airport Director or his superiors. Every reasonable effort ehAtl be made by MCSO to schedule training and vacations to minimize absence Thorn KWIA. IN WITNESS WHEREOF,the Imes have set their hands and seal the day end year first above 1,;;.� t IARD OP COS COMMISSIONERS ' ' ;'" REAVILIN,CLERKOF MO .OE COS FLORIDA ° I r 4"k'*"kNa."...Silf:::?1:15fdf6',6466'' -� .►� - Ali a,'i IN1 By Y� �t D .;u Clete Mayor Danny KelheSe MONROE CO �" S..,tt• ii 'S OFFICE Aid Or- MONROE COUN . -- ERIFF'S OFFICE APPR+f ED TO FORM: ra ,• w*.Y ti,-'PR" ED FICK J.McCULLAN --J GENERAL COUNSEL AssiSTPEDR '�� DATE / / Date, fl Z/J I /i inn L9rL 411'i8S9ic =mes itsmoo lRol • avo- 01W99Z ovine asmaIncul qN• Al1.100 Aelir90J masisaiminecomi ZVL LI b 6 ivioi. ia99•LC) saw Atoo rodeo rm. Ism WM US Re ArliStouliPITIWounlaV • _ 62t Nang moo bL9'L LE9asi6 Lf6'P9L sae eugendp MI. ........e mot howl mil oO9'L CdttlgarAust1'Qmiag 131009 EOM MO swabs 0 audp COO 00,317 middle Mb • o en OWLS souttniffil!Mufti (LL91) nem 9O9$Z MIYAet OPIUM mgnwgU1 • 0460+43 IKIRtodonui. 001, CM a0epeod O0►'Lb 9oieb4 ( L)suoiiwN oo • 0O01 000'L UKIICI Aki Vista • 0O0. 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