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Item M7BOARD OF COUNTY COMMISSIONERS County of Monroe A Mayor Heather Carruthers, District 3 f T$ne Florida Keys (, S �� Mayor Pro Tem George Neugent, District 2 t� ) ��` �� �' Danny L. Kolhage, District 1 David Rice, District 4 Sylvia J. Murphy, District 5 County Commission Meeting November 22, 2016 Agenda Item Number: M.7 Agenda Item Summary #2354 BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Mayte Santamaria (305) 289 -2500 n/a AGENDA ITEM WORDING: Approval of Work Order 419 to complete the 2017 US 1 Arterial Travel Time and Delay Study (TTDS), in the amount of $61,994.44, pursuant to the URS Transportation Planning Continuing Services contract which is funded through a Joint Participation Agreement (JPA) from the Florida Department of Transportation. ITEM BACKGROUND: The US 1 Arterial Travel Time and Delay Study (TTDS) is performed every two years to monitor the Level of Service (LOS) on US 1. The study is conducted for purposes pursuant to Comprehensive Plan Policies 301.1.2 and 301.1.3 and Section 114 -2 of the Monroe County Land Development Code. Monroe County's adopted overall and segment Level of Service on US 1 is LOS C, represented by a median speed of 45 mph. The 2015 study reported an overall LOS C on US 1 with a median speed of 45.1 mph. The BOCC approved a Continuing Services Contract in February 2011 for URS Corporation Southern (URS). A one year time extension was approved January 2015 to extend services through March 15, 2016. A second one year time extension was approved January 2016 to extend services through March 15, 2017. A third time extension of two and half (2.5) months, to June 1, 2017, of the URS Contract for Transportation Planning Services is being requested to allow this form to complete the US 1 Travel Time Study. This work order is funded at 87.5% ($54,245.14) through a Joint Participation Agreement (JPA) from the Florida Department of Transportation. The county's share for this work order is $7,749.30. Staff is developing a Request for Qualifications (RFQ) for Transportation Planning Services. PREVIOUS RELEVANT BOCC ACTION: February 16, 2011 - Approval of a 4 -year continuing services contract, with options for renewal on an annual basis for two additional years, with URS Corporation Southern (URS) for Transportation Planning Services. October 2011 - Approval of Work Order 41 to complete the 2011 TTDS August 2011 — BOCC approval of the 2011 US 1 Arterial Travel Time Delay Study February 2012 - Approval of Work Order 43 to complete the 2012 TTDS December 2012 - BOCC approval of the 2012 US 1 Arterial Travel Time Delay Study February 2013 - Approval of Work Order 45 to complete the 2013 TTDS September 17, 2013 - BOCC approval of the 2013 US 1 Arterial Travel Time Delay Study January 2015 - Approval of first option to renew Continuing Services Contract through March 15, 2016. February 18, 2015 - BOCC approval of Work Order 412 to complete the 2015 TTDS October 21, 2015 - BOCC approval of the 2015 US 1 Arterial Travel Time Delay Study January 2016 - Approval of second option to renew Continuing Services Contract through March 15, 2017. CONTRACT /AGREEMENT CHANGES: URS Work Order 419 STAFF RECOMMENDATION: Approval DOCUMENTATION: URS W0419 to complete the 2017 US 1 Arterial Travel Time and Delay Study Work Order 12 for 2015 TTDS FINANCIAL IMPACT: Effective Date: 11/22/16 Expiration Date: 6/1/2017 Total Dollar Value of Contract: $61,994.44 Total Cost to County: $7,749.30 Current Year Portion: $7,749.30 Budgeted: yes Source of Funds: 125- 50519 - 530490- GW1201- 530310 (FDOT JPA AQN -53) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: FDOT JPA AQN -53 ($54,245.14) County Match: Insurance Required: Additional Details: Work Order 419 to complete the 2017 US 1 Arterial Travel Time and Delay Study (TTDS), in the amount of $61,994.44, pursuant to the URS Transportation Planning Continuing Services contract which is funded through a Joint Participation Agreement (JPA) from the Florida Department of Transportation. REVIEWED BY: Mayte Santamaria Completed Assistant County Administrator Christine Hurley 11/04/2016 4:07 PM Steve Williams Completed Jaclyn Carnago Skipped Budget and Finance Completed Maria Slavik Completed Mayte Santamaria Completed Kathy Peters Completed Board of County Commissioners Pending 11/03/2016 8:23 PM Completed 11/04/2016 4:12 PM 11/03/2016 7:46 PM 11/04/2016 4:52 PM 11/07/2016 7:15 AM 11/07/2016 9:11 AM 11/07/2016 12:51 PM 11/22/2016 9:00 AM [ L uc'S'na ] Apn4S Aeiaa PUe BWI_L J8AeJj je1J8:PV L snj L Z atI4 a aJd c3 0 4 6=M : ua u 3 e Monroe County Professional Transportation Planning/Engineering Consultant Services Work Order # 19 US 1 Arterial Travel Time and Delay Study: 2017 Scope of Services Tasks 1 -4 Using the floating car method, the Consultant will record travel time, speed, and delay data for: a) each of the 24 segments of US 1 based on maps supplied by County staff from Florida City to Stock Island; and, b) the length of US 1 from the Dade County line to Cow Key Channel Bridge. Data will be recorded by date, day of week, time of day and direction. The study will be conducted over 14 days within the four -week period of February 19, 2017 and March 19, 2017. The study will consist of 14 round -trip runs, sampling each day of the week twice. The study schedule will be coordinated with seven -day, 24 -hour traffic counts in Islamorada, Marathon and Big Pine Key. The study will employ the staggered schedule of departure times previously approved by the US 1 Level of Service Task Force Team, so as to record peak hour conditions in as many different locations as possible. Tasks 5 -6 Consultant will record traffic data for seven consecutive days along US 1 in both directions of travel separately at: a) Big Pine Key (at Six locations); b) Marathon (MM 50); and, c) Upper Matecumbe (MM 84). Data will be recorded by date, day of week, time of day and direction. The data will be collected over 7 consecutive days within the four -week period of February 19, 2017 and March 19, 2017. The standard FDOT procedure should be followed in collecting the required traffic data. Tnekrc 7 The study results will be summarized in a report form, including a series of tables and graphs. The speed delay run data will be transformed into LOS reserve capacity data, tables and graphs. The traffic volumes data will be reviewed and transformed into tables and graphs. In addition, a statistical analysis of the mean, median, standard deviation, and range of speed recorded for each segment and for the overall distance will be provided. Excess roadway capacities and deficiencies in capacity will be determined and reported in accordance with the US 1 Level of Service Task Team Methodology. URS Corporation Southern 7800 Congress Avenue Suite 200 Boca Raton, FL 33487 Tel: 561.994.6500 Fax: 561.994.6524 • * * T • • . • W.O. # 19: US 1 Arterial and Travel Time Delay Study: 2017 November 2, 2016 Page 2 of 3 End Products The Consultant shall prepare three (3) draft copies of the report for submittal to the County Planning Department for review. Upon receipt of the review comments from the County Planning Department, the Consultant will prepare the final report and provide the County Planning Department with three (3) copies of the final report and the final report file(s) on a CD in Adobe Acrobat (PDF) format. Compensation for Services The Consultant shall be paid a lump -sum amount of $61,994.44, invoiced monthly as percent complete, consistent with progress towards satisfactory completion of the work order and delivery of the end products. The staff -hour estimates and the corresponding personnel labor costs are based on the Monroe County -URS Corporation Southern agreement executed March 16, 2011. Schedule The Consultant shall initiate the work for this project no later than February 18, 2017. The fieldwork shall not commence before February 19, 2017. All fieldwork shall be completed by March 19, 2017. The draft report shall be submitted to the County Planning Department by May 1, 2017. The Final Report shall be submitted within 14 days of receiving review comments from the County Planning Department. Acceptance and approval of this Work Order by both parties by signatories below constitute authorization for the Consultant to proceed. ACCEPTED AND APPROVED Monroe County (Signature) (Name & Title) Carlos Garcia / Vice President (Name & Title) 11/02/2016 MON OE COUNTY A ORNEY A VED AS T r ORM: SCFVEN T. WILLIAMS ASSISTi\NT C 3UNTY ATTORNEY Date 4 11 1 / !1gqP W.O. # 19: US 1 Arterial and Travel Time Delay Study: 2017 November 2, 201 Page 3 of 3 (Date) (Date) WORK ORDER # 19 - 2017 Travel Time Delay Study STAFF HOURS AND COST ESTIMATE Work Item/ Tasks Project Manager Senior Transp. Engineer Junior — Engineer Tech. Clerical TOTAL iP lanne r 1. Equipment Mobilization/ Calibration 2 2 0 8 0 12 2. Travel Time Runs 0 8 136 136 0 280 3. Travel Time Data Check 0 8 20 0 0 28 4. Travel Time Data Summary 0 8 8 80 0 96 5. Traffic Data Collection 0 2 0 58 8 68 6 Traffic Data Summary 0 2 0 8 0 10 7. Final Report 8 12 24 24 16 84 Total Staff Hours 10 42 188 314 24 578 Contract Hourly Rates (Includes Expenses) $225.55 $188.70 $105.73 $97.43 $55.97 - Sub-Totals 1 $2,2 1 $7,625.40 $19,877.24 $30,593.02 :1,:9:94 �44 TOTAL COST 1 $61,994 (LUMP SUM) Monroe County Professional Transportation Plan n ing/Engineering Consultant Services Work Order # 12 US 1 Arterial Travel Time and Delay Study: 2015 Scope of Services Using the floating car method, the Consultant will record travel time, speed, and delay data for a) each of the 24 segments of US I based on maps supplied by County staff from Florida City to Stock Island; and, b) the length of US I from the Dade County line to Cow Key Channel Bridge. Data will be recorded by date, day of week, time of day and direction. The study will be conducted over 14 days within the four-week period of February 22, 2015 and March 22, 2015. The study will consist of 14 round-trip runs, sampling each day of the week twice. The study schedule will be coordinated with seven-day, 24-hour traffic counts in Islamorada, Marathon and Big Pine Key. The study will employ the staggered schedule of departure times previously approved by the US I Level of Service Task Force Team, so as to record peak hour conditions in as many different locations as possible. Consultant will record traffic data for seven consecutive days along US I in both directions of travel separately at: a) Big Pine Key (at Six locations); b) Marathon (MM 50); and, c) Upper Matecumbe (MM 84). Data will be recorded by date, day of week, time of day and direction. 'I'he data will be collected over 7 consecutive days within the four-week period of February 22 2015 and March 22 2015. The standard FDOT procedure should be followed in collecting the required traffic data. Tfivlry 7 The study results will be summarized in a report form, including a series of tables and graphs The speed delay run data will be transformed into I.,,OS reserve capacity data, tables and graphs The traffic volumes data will be reviewed and transformed into tables and graphs. In addition, a statistical analysis of the mean, median, standard deviation, and range of speed recorded for each segment and for the overall distance will be provided. Excess roadway capacities and deficiencies in capacity will be determined and reported in accordance with the US I Level of Service Task Team Methodology. URS Corporation Southern 7800 Congress Avenue Sufte 200 Boca Raton, FL 33487 Tel: 561.994.650D Fax; 561 .994.6524 W.O. # 12 US 1 Arterial and Travel Time Delay Study: 2015 January 14, 2015 Page 2 of 3 FM"I9ffV7"TI#-= The Consultant shall prepare five draft copies of the report for submittal to the County Planning Department for review. Upon receipt of the review comments from the County Planning Department, the Consultant will prepare the final report and provide the County Planning Department with ten (1 0) copies of the final report and the final report file(s) on a CD in Adobe Acrobat (PDF) format. The Consultant shall be paid a lump-sum amount of $61,994.44, invoiced monthly as percent complete, consistent with progress towards satisfactory completion of the work order and delivery of the end products. The staff-hour estimates and the corresponding personnel labor costs are based on the Monroe County-URS Corporation Southern agreement executed March 16, 2011. W17TIMN The Consultant shall initiate the work for this project no later than February 21, 2015. 'I'lie fieldwork shall not commence before February 22, 2015. All fieldwork shall be completed by March 22, 2015. The draft report shall be submitted to the County Planning Department by July 1, 2015. The Final Report shall be submitted within 14 days of receiving review comments from the County Planning Department. Acceptance and approval of this Work Order by both parties by signatories below constitute authorization for the Consultant to proceed.