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AVILIN3 CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
K.,..- , - MONROE COUNTY, FLORIDA
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DATE: October 21, 2016
TO: Judith Clarke
Director of Engineering
ATTN: Breanne Erickson, Senior Engineering Technician
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller
At the September 21, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Items:
C8 Amendment 1 to Small County Outreach Program (SCOP) Agreement with Florida Department
of Transportation (FDOT) for the Card Sound Bridge Repair Project which corrects Exhibit B of
original agreement. Updated Exhibit B reflects change in fund distribution amounts for Fiscal
Year 15/16 and Fiscal Year 16/17. The total contract amount has not changed.
This item is not fully executed; please return to the Clerk for finalization.
C12 Approval of a Task Order in the amount of $20,010 with HDR Engineering, Inc. to provide
negotiation support during negotiations with Transcore and Florida Turnpike Enterprise (FTE)
for the Card Sound Toll conversion to electronic tolling. Transcore will be providing electronic
toll collection system and equipment while FTE will provide tolling conversion and transaction
processing. This task order is being awarded under the On -Call contract for Professional
Services.
0 Approval of Amendment to Traffic Signal Maintenance and Compensation Agreement and
approval of Attachment 1: Revised Terms and Conditions with the Florida Department of
Transportation (FDOT). This amendment and attachment replace the previous agreement in its
entirety and allow for reimbursement for replacement or repair of traffic signals and devices
damaged as a result of third parties or other causes that were not caused by Monroe County.
There is no change to the annual compensation amounts with this amendment.
This item is not fully executed; please return to the Clerk for finalization.
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 -289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
C19 Approval of task order with Kisinger Campo & Associates, Corp. for services for the Duck Key
Bridge Replacement Cultural Resource Assessment Survey (CRAS) for the amount of
$159,979.26. The task order is being awarded under the On Call Contract for Professional
Services.
C24 Approval of Change Order #1 to the contract with Coastal Gunite Construction Company for the
Card Sound Bridge Repair Project to increase the contract amount by $726,253.85 for Increased
Scope Of Work.
CC: County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
FIRST AMENDMENT TO STATE OF FLORIDA, DEPARTMENT OF
TRANSPORTATION SMALL COUNTY OUTREACH PROGRAM AGREEMENT
BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AND MONROE COUNTY
This First Amendment to the State Of Florida, Department of Transportation Small
County Outreach Program Agreement dated August 12, 2015 (the "Agreement ") by and
between the State of Fl rida Denartment of Transportation and Monroe County is entered into
this /O day of /Nwl he
rida
RECITALS:
A. The Parties entered into the Agreement related to the funding of a
repair /construction project on Card Sound Road, in Monroe County, Florida under Department
Project # 431917 -2; and
B. The Parties desire to enter into this First Amendment in order to replace the
Method of Compensation of the Agreement with a new exhibit, in order to more accurately
reflect the Method of Compensation, without affecting the total Project cost or participation of
each Party.
NOW, THEREFORE, the Parties hereto, in consideration of the mutual covenants and
benefits set forth herein and other good and valuable consideration, receipt of which is hereby
acknowledged, hereby agree as follows:
1. The Recitals to this First Amendment are true and correct and are hereby incorporated
herein by reference and made a part hereof.
2. Exhibit B - Method of Compensation of the Agreement, attached hereto as "Exhibit 1",
is replaced and superseded by the Exhibit B - Method of Compensation, attached hereto as
"Exhibit 2 ".
3. The first sentence of Paragraph 4 of the Agreement is modified as follows:
"The Department will participate in a maximum of 75% of the actual total project
costs, as set forth in Exhibit B — Method of Compensation."
It is understood and agreed that the above- referenced Exhibit B — Method of
Compensation is the exhibit attached hereto as "Exhibit 2 ".
4. Except as amended herein, the terms and provisions of the Agreement shall remain in
full force and effect. Wherever the terms of this First Amendment and the terms of the
Agreement are in conflict, the terms of this First Amendment shall govern and control.
IN WITNESS WHEREOF, the Parties hereto have made and executed this First
Amendment, by the duly authorized signatory of each party.
State of Florida, Department Monroe County
of Transportation
Vi.e_
By L By: �
Na • e 7 Harold A. Desdunes Name: Geotge-_Neurent ..
Title: District Director Title: Mayor /Vice -Mayor
Transportation Development
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EXHIBIT 1*
AGREEMENT
Exhibit "B" — Method of Compensation
( *replaced and superseded by Exhibit 2 herein)
EXHIBIT 2
FIRST AMENDMENT TO AGREEMENT
Exhibit "B" - Method of Compensation
For the satisfactory performance of services detailed in Exhibit "A" — Scope of Services and
Deliverable of the SCOP Agreement, the Recipient shall be paid up to a maximum amount of
$ 3,325,208.00 . The maximum amount shall be made of:
FY 15 / 16 $ 3,094,611.00
FY 16 / 17 $ 230,597.00
The Department's performance and obligation to pay under this SCOP Agreement is
contingent upon an annual appropriation by the Legislature. The Recipient shall not provide
services that exceed the fiscal year amount(s) without an approved Amendment from the
Department.