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09/21/2016 AgreementKEVIN MADOK, CPA MONROE COUN'T'Y CLERK OF THE CIRCUIT COURT & COMPTROLLER DATE: January 5, 2017 TO: Rhonda Haag, Director Sustainability & Projects FROM: Pamela G. Hancock, Deputy Clerl( SUBJECT: Item S6 September 21, 2016 BOCC Meetin Attached is a duplicate original of an agreement with Stetson University to improve elevation data and analyze opportunities and barriers for the use in sea level rise adaptation planning that was approved at the above - mentioned meeting. Should you have any questions, please feel free to contact me at ext. 3130. Thank you. cc: County Attorney Finance File AGREEMENT between STETSON UNIVERSITY and MONROE COUNTY BOARD OF COUNTY COMMISSIONERS THIS AGREEMENT made and entered into on �A &Lti Z I 'Z6 /.6 by and between Stetson University (hereinafter referred to as "STETSON "), whose address is 421 N. Woodland Blvd., Unit 8318 DeLand, FL 32723 and the MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (hereinafter referred to as "MONROE "), local government, whose address is 1100 Simonton Street, Suite 2 -283, Key West, Florida 33040 to provide financial assistance in the form of a cash match contribution to support a federal grant awarded to STETSON by the National Oceanic and Atmospheric Administration (NOAA) Florida Sea Grant for a South Atlantic Regional Research Coastal Community Resilience Study. The grant approach across the South Atlantic Region includes local governments and partners in Florida, Georgia, North Carolina, and South Carolina. WITNESSETH THAT: WHEREAS, STETSON has undertaken certain efforts pursuant to a Grant awarded by the University of Florida, Florida Sea Grant Project R/C -S -65, Subcontract Number UFDSP00011308 Florida Sea Grant Project: R/C -S -65 and with the title "Advancing Understanding of Risk: Increasing Accuracy of Hazard Damage Assessment Tools by Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning," excerpts of which are attached hereto and incorporated herein as Attachment A; and WHEREAS, STETSON is the subcontractor to OF Florida Sea Grant Project R/C -S -65 with the funding agency being the US DEPARTMENT OF COMMERCE issuing contract number NA 140AR4170108 under which this subcontract research agreement operates. Total grant and match funds over two years amount to $112,500 and are budgeted as $56,250 (grant of $37,500 and match of $18,750) in Year 1 and $56,250 (grant of $37,500 and match of $18,750) in Year 2; and WHEREAS, STETSON has a Grant period of performance of two (2) years (2/1/2016 - 1/31/2018), but is funded by the federal funding agency annually with an amendment to the prime contract to authorize Year 2 funds anticipated in Spring 2017; and WHEREAS, MONROE executed a Letter of Support from the desk of County Administrator Roman Gastesi Jr. and dated May 29, 2015 that was included in the grant stating that MONROE is willing to contribute a cash match of $30,000 toward the said Florida Sea Grant Project R/C -S -65 as hereinafter described and set forth in Attachment A; and WHEREAS, MONROE commitment to $30,000 in cash match is shown and described in the cumulative budget, budgets for Years 1 & 2, and the budget justification composed by Stetson University Assistant Professor Jason Evans in the said Florida Sea Grant hereinafter described and set forth in Attachment A; WHEREAS, MONROE needs basic geographic information systems (GIS) data to build on previous vulnerability assessment work and improved planning capabilities that will be collected and provided by Dr. Evans and his team and used to increase and improve MONROE's resilience to environmental hazards and threats; and Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 1 WHEREAS, MONORE's participation in the project is more than financial, with various committees, staff, and citizens contributing to the project, thereby making the project collaborative in nature and scope. NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein, STETSON and MONROE do hereby mutually agree as follows: Article 1. ALLOCATION AND PAYMENT OF CASH MATCH FUNDS A. MONROE agrees to allocate and encumber over two years a cash match of $30,000 for the professional research, facilitation, and policy development services of Erin Deady, P.A. as set forth in the Scope of Work and in Attachment A. B. MONROE further agrees to pay from the allocated and encumbered cash match $15,000 in Year 1 upon receipt of invoices from STETSON for payment associated with the Scope of Work appearing below for professional research, facilitation, and policy development services of Erin Deady P.A. C. To align with the prime subcontract between the University of Florida Sponsored Programs Division, Florida Sea Grant Project R/C -S -65 and STETSON, the allocation and payment of funds compensation and payment allocation to be made by MONROE shall be made on an annual basis. D. If STETSON does not receive Year 2 funding under the Grant from the federal funding agency, then MONROE shall have no obligation to pay $15,000 in Year 2. E. In Year 1, STETSON agrees to allocate $15,000 of MONROE's cash match to pay Erin Deady, P.A. for professional research, facilitation, and policy development services in Florida Sea Grant Project R/C- 5 -65. Erin Deady, P.A. has in recent years served as the lead investigator for sea level rise and climate change planning initiatives for MONROE and the Village of Islamorada under contracts competitively bid previously as consistent with Federal law under 2 CFR 200. Furthermore, MONROE acknowledges that OF Florida Sea Grant funds will also pay some of the professional services fees incurred by Erin Deady, P.A., specifically $6,250 in Year 1. F. The Scope of Work and payment of $15,000 in cash match services in Year 1 associated with the professional research, facilitation, and policy development services of Erin Deady P.A. and as described in the budget justification in Attachment A is as follows: • $6,000: organization and facilitation of two (2) public workshops; • $3,000: integrate the project findings into local planning and policy development initiatives; • $1,500: in collaboration with Thomas Ruppert of Florida Sea Grant development of legal research publications that broadly communicate lessons learned in the project to a regional audience; and • $4,500: provide Dr. Evans with annual progress report data. As described in the Grant, other direct benefits and activities of the grant project consist of a participatory VCAPS assessment for Monroe County and the Village of Islamorada; HAZUS damage valuations and visualizations for participating communities; law and policy analysis of issues directly affecting local adaptation capabilities; and regional analysis comparing how the state and local regulatory environment impacts resilience planning and adaptation. Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 2 Payments by MONROE shall reference FL Sea Grant R/C -S -65 / UFDSP00011308 and the payment shall be submitted to the attention of Carol Buckels at STETSON with the address of: Carol Buckels, Director Grants & Sponsored Research Stetson University 421 N. Woodland Blvd., Unit 8277 DeLand, FL 32723 Article 2. PERIOD OF PERFORMANCE The effective period of performance of this Agreement shall be 02/01/2016 through 01/31/2018, unless extended by written and duly executed amendment to this Agreement, or terminated sooner in accordance with this Agreement. Article 3. REPRESENTATI VIES STETSON MONROE CONTRACTING OFFICERS Jeffrey Margheim, Associate Vice President Roman Gastesi, Jr Finance & Risk Management, Finance Office County Administrator Stetson University Monroe County 421 N. Woodland Blvd., Unit 8318 1100 Simonton Street, Ste. 205 DeLand, FL 32723 Key West, FL 33040 jmarghei @stetson.edu / 386 822 7019 gastesi- roman @monroecounty -fl.gov / 305 292 4441 ADMINISTRATIVE CONTACTS Carol Buckels, Director Grants, Sponsored Research & Strategic Initiatives Stetson University 421 North Woodland Blvd, Unit 8277 DeLand, FL 32723 cbuckels @ stetson.edu / 386 738 6686 Rhonda Haag Director of Sustainability and Projects Monroe County 102050 Overseas Highway, Ste. 246 Key Largo, FL 33037 Haag - Rhonda @monroecounty -fl.gov / 305 453 8774 TECHNICAL REPRESENTATIVES & PRINCIPAL INVESTIGATORS Jason Evans, Ph.D. Rhonda Haag Assistant Professor, Environ. Science & Geography Director of Sustainability and Projects Stetson University Monroe County 421 North Woodland Blvd, Unit 8401 102050 Overseas Highway, Ste. 246 DeLand, FL 32723 Key Largo, FL 33037 jevansI @stetson.edu / 386 822 7910 Haag - Rhonda @ MonroeCounty - Fl.gov / 305 453 8774 Article 4. TECHNICAL DIRECTION Performance of the work hereunder shall be subject to the technical direction of STETSON's Technical Representative (TR) and Principal Investigator (PI) Dr. Jason Evans. PI Evans will provide technical direction to Erin Deady, P.A. PI Evans agrees to consult with the representatives, elected officials, and citizens of the County of Monroe to ensure the objectives and goals of the project as described in Attachment A are achieved. Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 3 Article 5. KEY PERSONNEL The services of STETSON TR/PI Dr. Jason Evans and TR/co -PI Erin L Deady are essential to the performance of this Agreement and are considered personal in nature. Therefore, the duties assigned to the PI and co -PIs are non - delegable. Any replacement of the co -PIs shall only be made upon the prior written concurrence of the STETSON TR/PI and MONROE's Contracting Officer. Article 6. AUDITS AND RECORDS STETSON agrees to allow MONROE access to all public records, documents, papers, or other material subject associated with this project pursuant to the provisions of Florida Statute Chapter 119, and made or received by STETSON in conjunction with its Agreement with University of Florida, Florida Sea Grant Project R/C -S -65, Subcontract Number UFDSP00011308. An exemption is provided to exclude propriety or confidential information, personnel records of an evaluative nature, and any legally privileged information. STETSON agrees to comply with the requirements of 2 CFR Part 220 - Cost Principles for Educational Institutions (OMB Circular A -21) and OMB Circular A -133 and its compliance supplements. A copy of 2 CFR Part 220 can be obtained at https: / /www.gpo.gov /fdsys /granule /CFR- 2012- title2 -volI /CFR -2012- title2-vol l- part220 (accessed 6/17/2016) and a copy of OMB Circular A -133 can be found at https: / /www.gpo._o�ys/pkg/FR- 2015- 07- 14 /pdf/ 2015- 17236.pdf (accessed6.17.2016). All records and reports prepared in accordance with the requirements of OMB Circular A -133 shall be available for inspection by representatives of MONROE or the Federal Government during normal business hours. STETSON shall maintain accounts, records, documents, and other evidence showing and supporting all costs incurred under this Agreement for a period of three (3) years from the date of final payment. Records that relate to its appeals, litigation, or the settlement of claims arising out of the performance of this Agreement shall be retained until such audits, appeals, litigation, or claims have been resolved. Duly authorized representatives of the OF Florida Sea Grant, US Department of Commerce, and MONROE shall have access to any pertinent books, documents, papers, and records of STETSON to make audits, examinations, excerpts, and transcripts. Article 7. TECHNICAL and ANNUAL REPORTS STETSON is required to submit annual progress reports and a final progress report to Florida Sea Grant on all work accomplished during the period of performance. STETSON's annual progress reports are due to Florida Sea Grant on January 31, 2017 and January 31, 2018. The final report is due forty-five (45) days from the end of the subcontracted date of 1/31/2018. Article 8. INDEPENDENT CONTRACTOR The parties to this subcontract shall comply with all applicable federal, state, local laws and regulations and nothing in this subcontract shall be construed to require either party to violate such provisions of law. Article 9. ACCESS TO RECORDS, SITE VISITS, RECORDS RETENTION With reasonable notice given, STETSON will allow MONROE, or any of its duly authorized representatives access to any STETSON books, documents, papers, and records which are directly pertinent to the performance of this subcontract for audit purposes during the period of the subcontract and for a period of three (3) years following the closing date of the Agreement between STETSON and Florida Sea Grant. Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 4 Article 10. TERMINATION Termination for Funding Reduction by Florida Sea Grant Should STETSON's funding be terminated during the performance of this subcontract by the University of Florida Sponsored Programs Division, Florida Sea Grant Project R/C -S -65, Subcontract Number UFDSP00011308, or should the funding support be reduced, STETSON may in written notice to MONROE terminate this Agreement upon reasonable notice consistent with the termination of funding by Florida Sea Grant Project R/C -S -65. Termination for Breach MONROE will provide written notice of intent to terminate for breach to STETSON's Administrative Contact below no less than fifteen days (15) in advance of termination date and will describe the provision(s) it considers breached. Unless STETSON breach is excused by MONROE by written notice of breach to STETSON, MONROE may terminate the whole or any part of this Agreement if STETSON fails to provide services described in the Scope of Work or within Attachment A within the time specified herein or any extension thereof. Termination shall be upon no less than forty-eight (48) hours' notice in writing and delivered to the appropriate Administrative Officer of the other party. STETSON shall continue the performance of the non - disputed portions of the subcontract to the extent not terminated under the provision of this clause. STETSON will provide written notice of intent to terminate for breach to MONROE's Administrative Contact below no less than fifteen days (15) in advance of termination date and will describe the provision(s) it considers breached. If MONROE does not cure the breach within 15 days of such notice, STETSON may terminate this Agreement. Waiver of Breach Waiver of breach or any provisions of the subcontract shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this subcontract. 4. Any termination of this Agreement shall not relieve MONROE from the obligation to pay STETSON for work provided prior to termination. No amounts paid to STETSON prior to termination are refundable. Article 11. NOTICES Any notice required under this Agreement shall be in writing and addressed as follows: If to STETSON: Carol Buckets, Director Grants, Sponsored Research, and Strategic Initiatives Stetson University 421 North Woodland Blvd, Unit 8277 DeLand, FL 32723 cbuckels(a,stetson.edu / 386 738 6686 Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 5 If to MONROE: Rhonda Haag, Director of Sustainability and Projects Monroe County 102050 Overseas Highway, Ste. 246 Key Largo, FL 33040 Haag - Rhonda @MonroeCounty - Fl.gov / 305 453 8774 or to such other addresses as the party to be notified may designate from time to time in writing by like notice to the other party. Article 12. COMPLIANCE REGULATIONS STETSON and MONROE certify that the following Federal requirements will be implemented: Pursuant to the requirements of OMB Circular A -129, STETSON and MONROE certify that they are not delinquent on any Federal debt. Pursuant to Executive Order 12549 and implementing rule, STETSON and MONROE certify that they presently are not debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. STETSON and MONROE agree to provide a Certification Regarding Lobbying pursuant to Section 1352, Title 31 of the US Code. Article 13. SANCTIONS FOR NON - COMPLIANCE If STETSON materially fails to comply with the terms and conditions of this Agreement, MONROE may take one or more of the following actions, as appropriate in the circumstances. 1. Temporarily withhold cash payments pending correction of the deficiency by STETSON. 2. Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. 3. Wholly or partly suspend or terminate this Agreement. 4. Withhold further cash match for this project. 5. Take other remedies that may be legally available. Article 14. ASSIGNMENT OR SUBCONTRACTING STETSON shall not assign, transfer, or convey this Agreement or any part thereof, or any interest herein without the prior written consent of MONROE. MONROE shall not assign, transfer, or convey this Agreement or any part thereof, or any interest herein without the prior written consent of STETSON. Article 15. NON - WAIVER A waiver by either party of any of the terms or conditions, or covenants of this Agreement in any instance shall not be deemed or construed to be a waiver or any such term, condition, provision, or covenant for the future, or any subsequent breach of same. Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 6 Article 16. SEVERABILITY If any provision of this Agreement, as applied to either party or to any circumstance, shall be adjudged by a court to be void or unenforceable, the same shall in no way affect any other provision of this Agreement or the validity or enforceability of this Agreement. Article 17. PUBLICITY MONROE agrees that no advertising or publicity matter having or containing any reference to STETSON or in which the name is mentioned, shall be made use of by MONROE or anyone on MONROE's behalf unless and until the same shall have first been submitted to and received the approval of STETSON's Contracting Officer. Article 18. MISCELLANEOUS STETSON and MONROE, as an instrumentalities of the State of Florida, will conduct themselves according to the laws and regulations of Florida. Article 19. ENTIRE AGREEMENT This Agreement supersedes any previous oral or written agreements made by STETSON and MONROE regarding the work to be performed pursuant to the provisions of this Agreement. STETSON and MONROE acknowledge that this Agreement shall not be amended, modified, or revised except in writing and signed by authorized representatives of both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date set forth herein by their duly authorized representatives. STETSON MONROE BOCC J rey M Finance Office Associate Vice President of Finance and Risk Management Date: v� U C N P/ //! 6 MONROE COUNTY ATTORNEY AFrROV D AJ:T FORM: NTHIA L. HALL ASSISTANT COUNTY ATTORNEY Date Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 7 ATTACHMENT A Letter from Monroe County to Review Committee Members included in the Grant and the fully executed subcontract (with redactions of sensitive salary data) awarded to Stetson University by the University of Florida Board of Trustees, Florida Sea Grant Project R/C -S -65, Subcontract Number UFDSP00011308 and with the title "Advancing Understanding of Risk: Increasing Accuracy of Hazard Damage Assessment Tools by Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning" PI Jason Evans Agreement between Stetson University and the Monroe County Board of County Commissioners / NOAA Florida Sea Grant Project R/C -S -65 / UFDSP00011308 8 County of Monroe BOARD OF COUNTY COMMISSIONERS Mayor Danny L. Kolhage, District 1 The Florida Keys Mayor Pro Tern Heather Carruthers, District ; George Neugent, District 2 David Rice, District 4 Sylvia J. Murphy, District 5 Roman Gastesi Jr. County Administrator Monroe County 1 100 Simonton Street, Ste. 205 Key West, FL 33040 May 29, 2015 Re: South Atlantic Regional Research on Coastal Community Resilience Request for Proposals Dear Review Committee Members: On behalf of Monroe County, Florida, I am writing to express support from our County, located in the beautiful Florida Keys, for the grant proposal submitted by the Carl Vinson Institute of Government at the University of Georgia, in partnership with the University of North Carolina, the University of South Carolina, and Stetson University and their project partners in response to the South Atlantic Regional Research Coastal Community Resilience call for proposals. This project will develop some much needed basic geographic information systems (GIS) data and improved planning capabilities that will be used to increase our ability to improve local resilience to environmental hazards and threats- The project will develop important data and analysis necessary for our local officials to effectively and accurately assess the risks and vulnerabilities we face from a variety of hazards including rising tides, storm surges, and other flooding. Monroe County officials and staff are eager to participate in the Vulnerability, Consequences, and Adaptation Planning Scenarios (VCAPS) process as well as identify local assets critical to our community's resilience. Our role will also include participating in the development and dissemination of information about flooding risks based on the improved hazards assessments developed as part of this project. Should this project be funded, Monroe County is willing to assist by providing $30,000 as a cash match contribution to the project. The Florida Keys are particularly vulnerable to the effects of sea level rise and the associated flooding events, and thus we are interested in this opportunity to increase our ability to respond to them. The point persons for the community we are working with on this project are: County Contact Rhonda Haag Sustainability Program Manager Monroe County Phone: (305) 453 -8774 Email: Haag- Rhonda.a'MonroeCounty- Fl.gov Non - Countv Contact: Erin Deady President Erin L. Deady, P.A Phone: (954)593 -5102 Email: erin(@- deadylaw.com Thank you for your consideration. I encourage you to support this project and I look forward to our County's participation in this project. Best rega , c lc� Debbie Frederick Deputy County Administrator Monroe County, FL Cc: Rhonda Haag Subcontract by and between University of Florida and the Stetson University Inc Subcontract Number: UFDSP00011308 FI Sea Grant Project: R /C -S-65 This cost reimbursable Subcontract is entered into by and between the Stetson University Inc, hereafter referred to as "SUBCONTRACTOR", with offices at 421 N Woodland Blvd Unit 8318, Deland, FL 32723 and the University of Florida Board of Trustees, hereafter referred to as "FLORIDA ", with offices at the Division of Sponsored Programs, 219 Grinter Hall, Gainesville, FL 32611 _ WHEREAS, this Subcontract specifies the terms and conditions under which SUBCONTRACTOR will participate in FLORIDA's project entitled Advancing Understanding of Risk: Increasing Accuracy o` Hazard Damage Assessment Tools by Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning being funded by the US DEPT OF COMMERCE, hereafter referred to as "FUNDING AGENCY ", under contract number NA140AR4170108, hereafter referred to as "PRIME AWARD "; WHEREAS, FLORIDA under the PRIME AWARD has all the necessary approvals and authority to enter into this Subcontract; WHEREAS, It is understood this is a subcontract under the OF prime award from National Oceanic Atmospheric Administration, (NOAA) award number NA140AR4170108 and any communications or request regarding this agreement shall be submitted to the OF Project Director. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, FLORIDA and SUBCONTRACTOR agree as follows: STATEMENT OF WORK 1. SUBCONTRACTOR agrees to perform the work as set forth in Appendix A. 2. In addition to the speck work described hereunder, SUBCONTRACTOR's Project Director agrees to maintain a close liaison with the FLORIDA's Project Director throughout the performance of this Subcontract. PERIOD OF PERFORMANCE Appendix A SUBCONTRACTOR may begin activities called for by Attachment - 9, on 02/0112016 with activities ending on 01/31/2018, unless extended by written amendment to this Subcontract or terminated sooner following the termination provisions set forth below. No costs outside the period of performance will be paid from this subcontract. PROJECT DIRECTORS 1. The following individuals have the responsibility of monitoring the technical, scientific, programmatic and administrative aspects of this Subcontract. 2. FLORIDA Project Director is as follows: Karl Havens, Director FI Sea Grant College Program University of Florida PO BOX 110400 Gainesville, FL 32611 -0400 Telephone: (352) 392 -5870 Email: khavens @ufl.edu SUBCONTRACTOR Project Director is as follows: Dr. Jason Evans, Assistant Professor Environmental Sicence and Studies 421 N Woodland Blvd Unit 8318 Stetson University DeLand, FL 32723 Telephone: 386- 822 -7910 Email.jevans1 @stetson.edu 2. SUBCONTRACTOR Project Director is essential to the SUBCONTRACTOR work being performed and no change to SUBCONTRACTOR Project Director may be made without written approval of FLORIDA. Such request shall be made to the FLORIDA Administrative Officer. If a suitable replacement cannot be agreed upon, FLORIDA may terminate this agreement with 30 -days written notice. ADMINISTRATIVE NOTICES Notices required in connection with the administration of this Subcontract shall be delivered to respective Administrative Office as follows: FLORIDA Administrative Officer is as follows: Edwin Harvey, Assistant Director FI Sea Grant College Program University of Florida Box 110400 Gainesville, FL 32611 -0400 Telephone: (352) 294 -0759 Email: ejh @ufl.edu SUBCONTRACTOR Administrative Officer is as follows: Carol Buckels, Director Grants, Sponsored Research & Strategic Initiatives Office of Academic Affairs 421 N Woodland Blvd Unit 8277 DeLand, FL 32723 Telephone: 386-738-6686 Email:cbuckels @stetson.edu REPORTING REQUIREMENTS 1. SUBCONTRACTOR is required to submit one (1) original of the following report(s) to FLORIDA Project Director: Report Type Due No Later than Monthly Progress Report NA Quarterly Progress Report NA Annual Progress Report January 31 s ' for each year of the Project Final Progress Report 45 days from Subcontract end date 2. These narrative reports should provide an assessment of what has been accomplished during the reporting period with the final report covering the entire Subcontract period. 3. Payments shall be withheld until the required reports have been received and approved by FLORIDA Project Director. PUBLICITY Neither party shall use the name of the other party or of any investigator in any advertising or promotional material without the prior written approval of the other. PUBLICATIONS 1. The SUBCONTRACTOR may disseminate research results developed under this Subcontract. SUBCONTRACTOR shall provide FLORIDA Project Director a copy of every publication based on or developed under this subcontract 30 -days in advance of publication. 2. ALLOCATION OF FUNDS and PAYMENT 1. Funds provided for SUBCONTRACTOR involvement in this project shall be on a cost reimbursable basis not to exceed $37,500 Cost Sharing shall be in the amount of $18,750. The budget for which FLORIDA has based this support is detailed in Appendix B. 2. SUBCONTRACTOR shall submit invoices to FLORIDA for costs incurred on a quarterly basis. 3. All Invoices shall be submitted at a line item detail equal to the detailed budget in Appendix B. Subcontractors invoice must include Appendix C and Appendix D in order to be considered a properly completed Invoice. All Invoices are subject to the following additional information: For Subcontractors not subject to OMB Circular A -133, Subcontractor shall provide with each invoice the following backup information where reimbursement is being requested: Salaries: Clearly identify the personnel involved, salary rate, percent effort or hours /time spent on the project. Contractual: Reimbursement requests for payments to subcontractors must be substantiated by copies of invoices Equipment: Clearly identify type of equipment purchased and include invoice. Materials, Supplies, and Other Expenses: Materials, supplies, computers, and other expenses must be documented by itemizing and including copies of receipts or invoices. In addition to the invoicing requirements of this section, FLORIDA may request Subcontract provide proof of billed transactions (i.e. additional invoices, payroll register, general ledger, rate agreements, etc.) that allows FLORIDA to evaluate the appropriateness of costs to the Subcontract. When requested, this information must be provided within thirty (30) calendar days of such request or the cost may be disallowed. 4. SUBCONTRACTOR shall submit the final invoice no later than forty -five (45) days from the end date of this Subcontract. 5. SUBCONTRACTOR Invoices must reference the following subcontract numbers; Project No: 00113890 Subcontract No: UFDSP00011308 FI Sea Grant No: R /C -S-65 And be remitted to the following address: If by mail or overnight delivery send to: University of Florida Subcontract Manager Contracts and Grants Accounting Services 123 Grinter Hall PO Box 113001 Gainesville, FL 32611 -3001 Phone: 352 - 273 -3486 Fax: 352- 846 -0137 If by email send to: Subcontract- manager(cDufl.edu 6. At anytime FLORIDA may request additional documentation to support charges on the invoice. 7. SUBCONTRACTOR shall, if necessary and upon request, provide expenditure documentation in detail sufficient for a proper pre and post audit thereof. 8. All travel expenses to be reimbursed under this subcontract shall be in accordance with Florida Statutes Section 112.061, with the exception that non -State of Florida personnel performing travel under a sponsored research subcontract may be reimbursed for travel expenses in accordance with the provisions of the prime award and the travel allowances established by the SUBCONTRACTOR. 9. FLORIDA's obligation to pay under this subcontract is contingent upon an annual appropriation by the Legislature and the obligation of funds by the prime funding agency. ALLOWABLE COSTS 1. SUBCONTRACTOR may request reimbursement for only those allowable, allocable and reasonable costs for the work performed under this Subcontract, as determined by, and in prevailing order of the following: (1) the Subcontract Conditions, and (2) the PRIME AWARD, attached hereto as Appendix E 2. INTELLECTUAL PROPERTY 1. SUBCONTRACTOR, by signing this Subcontract agrees to be bound by the PRIME AWARD terms and conditions that govern Intellectual Property Rights, to the same extent as FLORIDA is bound. 2. SUBCONTRACTOR agrees to provide a copy of any intellectual property disclosures (invention disclosure) and /or reports required of the PRIME AWARD to the FLORIDA Office of Technology Licensing. 3. Any questions regarding the proper interpretation of a specific clause incorporated herein should be referred to the FLORIDA Administrative Contact. ACCESS TO RECORDS, SITE VISITS, RECORD RETENTION With reasonable notice given, SUBCONTRACTOR will allow FLORIDA, or any of their duly authorized representative's access to any SUBCONTRACTOR books, documents, papers and records which are directly pertinent to the performance of this Subcontract for audit purposes during the period of the Subcontract and for a period of 3 -years following final payment made under this Subcontract. CONVICTED VENDOR LIST A person or affiliate who has been placed on the convicted vendor list by the Department of Management Services, State of Florida, may not submit a bid on a contract to provide any goods or services, including construction, repairs, or leases and may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant for the University of Florida for a period of thirty -six (36) months from the date of being placed on the convicted vendor list. http: / /dms.myflodda.com/business operations /state purchasing /vendor information /convicted suspe nded discriminatory complaints vendor lists /convicted vendor list DISCRIMINATION An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity (Florida Statutes, Section 287.134). http: //www.dms.mvflorida.com /business overations/state purchasing /vendor information /convicted suspended discriminatory complaints vendor lists /discriminatory vendor list PRIME AWARD REGULATORY DATA 1. All applicable administrative rules and regulations, terms and conditions of the PRIME AWARD, attached hereto as Attachment 3, shall become binding upon SUBCONTRACTOR. 2. SUBCONTRACTOR assumes sole responsibility for reimbursement to FLORIDA, a sum of money equivalent to the amount of any payment disallowed in the case of a firm fixed price subcontract or disallowed expenditures in the case of a cost reimbursable subcontract should the FUNDING AGENCY or an authorized agency rule through audit exception, or some other appropriate means, that payments made to SUBCONTRACTOR through FLORIDA were not made in compliance with the regulations of the FUNDING AGENCY or the provisions of this Subcontract. 3. In the event of any inconsistencies between or among the provisions set forth by this Subcontract, the inconsistency shall be resolved by giving precedence in the following order: (1) the Subcontract Conditions, (2) the PRIME AWARD Conditions. LIABILITY To the full extent allowed by law, each party hereto agrees to be responsible and to assume liability for its own wrongful or negligent acts or omissions, or those of its officers, agents or employees in the performance under this Subcontract. TERMINATION Termination at Will 1. If FLORIDA's funding should be terminated during the performance of this Subcontract, or should the funding for support be deleted or reduced, FLORIDA may in written notice to SUBCONTRACTOR terminate this Subcontract upon reasonable notice consistent with the termination of PRIME AWARD. 2. FLORIDA shall reserve the right to unilaterally cancel the Subcontract should SUBCONTRACTOR refuse to allow public access to all documents, papers, letters, or other material subject to the provisions of Florida Statute Chapter 119, and made or received by SUBCONTRACTOR in conjunction with the Subcontract. An exemption is granted to exclude proprietary or confidential information, personnel records of an evaluative nature, and any legally privileged information. hfD: / /www.lea.state.fl.us /Statutes /index.cfm ?App mode = Display_ St atute &URL= Ch0119 /ch0119.htm 3. FLORIDA shall consider the employment by the SUBCONTRACTOR of unauthorized aliens a violation of section 274A(e) of the Immigration and Nationality Act. Such violation shall be cause for unilateral cancellation of this Subcontract. 4. Either party may terminate this Subcontract at any time, for any reason other than stated, upon no less than thirty (30) day's upon receipt of written notice to the other parties Administrative Officer. Termination for Breach 1. FLORIDA will provide written notice of intent to terminate for breach to the SUBCONTRACTOR Administrative Officer no less than fifteen (15) days in advance of termination date and will state provisions it considers breached. 2. Unless SUBCONTRACTOR breach is excused FLORIDA may, by written notice of breach to SUBCONTRACTOR, terminate the whole or any part of this Subcontract if SUBCONTRACTOR fails to provide Services called for by this Subcontract within the time specked herein or any extension thereof. Termination shall be upon no less than twenty -four (24) hours' notice in writing and delivered to the appropriate Administrative Officer of the other Party. SUBCONTRACTOR shall continue the performance of the non - disputed portions of the Subcontract to the extent not terminated under the provisions of this clause. 3. Waiver of breach or any provisions of the Subcontract shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Subcontract. Termination Agreement After receipt of a notice of termination, and except as otherwise directed, SUBCONTRACTOR shall: 1. Stop work under the Subcontract on the date, and to the extent specified in the notice of termination. 2. Place no further orders or subcontracts for materials, services, or facilities, except as may be necessary for completion of such work under the Subcontract as is not terminated. 3. Terminate all orders and subcontracts to the extent that they relate to the performance of work which was terminated. 4. Handle all property purchased under this Subcontract in accordance with the terms of the Prime Award. 5. Prepare all necessary reports and documents required under the terms of the Subcontract up to the date of termination, including the final report due at the end of the project, if any, without payment for services rendered in completing said reports beyond termination if said reports are not completed prior to termination date. 6. In the event of termination, SUBCONTRACTOR will be reimbursed for all costs properly incurred and any non - cancelable obligations properly incurred through the effective date of termination. INDEPENDENT CONTRACTOR For the purpose of this Subcontract and all work and services specified herein, the parties shall be, and shall be deemed to be, independent contractors and not agents or employees of the other party. COMPLIANCE WITH THE LAW The parties to this Subcontract shall comply with all applicable federal, state, local laws and regulations and nothing in this Subcontract shall be construed to require either party to violate such provisions of law. MODIFICATION OF SUBCONTRACT This Subcontract may only be changed or modified by an amendment executed in the same fashion as the original. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives: Stetson University :edO ff . JR. University of Florida Brian CkgkAy .9—d by 8— P—ae Florid; w= 0i�nsiond Sponsored Pri n le Authorized Signature Name" 8 1 1G Date Name 8/22/16 Date 5q — 0(.. q I l Subcontractor's Federal Tax ID# APPENDIX A SEA GRANT PROJECT SUMMARY FORM INSTITUTION: Stetson University TITLE: Advancing Understanding of Risk: Increasing Accuracy of Hazard Damage Assessment Tools by Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning REVISION DATE: INITIATION DATE: 2/1/2016 COMPLETION DATE: 1/31/2018 PRINCIPAL INVESTIGATOR: Jason Evans EFFORT: 2.75 MM AFFILIATION: Stetson University CO- PRINCIPAL INVESTIGATOR: EFFORT: AFFILIATION: ASSOCIATE INVESTIGATOR 1: EFFORT: AFFILIATION: ASSOCIATE INVESTIGATOR 2: EFFORT: AFFILIATION: S.G. FUNDS: $75 STATE MATCHING FUNDS: $37 PASS - THROUGH FUNDS: LAST YEAR'S PASS- THROUGH FUNDS: RELATED PROJECTS: SEA GRANT STRATEGIC PLAN CLASSIFICATION: Hazard Resilience OBJECTIVES: Our first objective is to extend and evaluate the effectiveness of using existing local engagement tools, specifically the Vulnerability, Consequences, and Adaptation Planning Scenarios ( VCAPS), which we will use in conjunction with the NOAA OCM Sea Level Rise Viewer and CanVis visualization tools in the diverse participating communities in the South Atlantic Region. Our second objective is to develop more accurate, survey - quality local elevation data to develop more precise hazard damage cost assessments. Our third objective is to utilize the data developed in this project, the hazard assessments, and the community engagement results to inform the local hazard planning, policy, and legal framework in order to build local government capacity to address coastal risks. METHODOLOGY: Our methodology is designed use a participatory process to build local government capacity in a four -state coastal region, to better visualize and understand local coastal hazard risks, and analyze the legal and policy factors that impact adaptation responses. Our methodology includes four interrelated components: data development and analysis, community engagement, law and policy analysis, and regional assessment. The end products will be: 1. A participatory VCAPS assessment for each community; 2. HAZUS damage valuations and visualizations for participating communities; 3. Law and policy analysis of issues directly affecting local adaptation capabilities; and 4. Regional analysis comparing how the state and local regulatory environment impacts resilience planning and adaptation. RATIONALE: The methodology proposes to build local capacity by improving the basic information that local governments need to accurately assess their risks and plan for resilience. By building this data and legal and policy research through a collaborative and participatory process, we are also educating local stakeholders about their hazards vulnerability and about resilience planning principles while facilitating the development of specific adaptation strategies. This methodology is intended to be the basis for a broad regional planning and outreach tool, and this project includes and evaluation of the effectiveness of this methodology in diverse communities across the region. Advancing Understanding of Risk: Increasing Accuracy of Hazard Damage Assessment Tools br Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning Revised Methodology Our methodology is designed use a participatory process to build local government capacity in a four -state coastal region, to better visualize and understand local coastal hazard risks, and analyze the legal and policy factors that impact adaptation responses. Our methodology includes four interrelated components: data development and analysis, community engagement, law and policy analysis, and regional assessment. The end products will be: 1. A participatory VCAPS assessment for each community; 2. HAZUS damage valuations and visualizations for participating communities; 3. Law and policy analysis of issues directly affecting local adaptation capabilities; and 4. Regional analysis comparing how the state and local regulatory environment impacts resilience planning and adaptation. A. Community Engagement Our first objective is to extend and evaluate the effectiveness of using existing local engagement tools, specifically the Vulnerability, Consequences, and Adaptation Planning Scenarios ( VCAPS), which we will use in conjunction with the NOAA OCM Sea Level Rise Viewer and CanVis visualization tools in the diverse participating communities in the South Atlantic Region. The data development, damage assessments, and adaptation discussions will be based upon a specific local needs and priorities identified using the VCAPS methodology. Local government and community leaders will identify critical infrastructure, public property, and important cultural and historic resources that are the most important components for their disaster resilience and recovery. VCAPS sessions will be conducted in all participating communities B. Data Development and Analysis Our second objective is to develop more accurate, survey - quality local elevation data to develop more precise hazard damage cost assessments. This project proposes to demonstrate a model for improving damage assessments of critical infrastructure by: (1) digitizing building footprint in a GIS format for structures associated with critical infrastructure identified through the VCAPS process where such data is not currently available, and (2) digitizing elevation data contained in Elevation Certificate surveys for the locally identified critical infrastructure elements to be connected with the new or existing building footprint data. Where Elevation Certificates are not available, GPS elevation points will be collected. This data will be used to implement the FEMA (2013) HAZUS M1­12.1 mode, the results of which will be greatly improved by the inclusion of this newly developed data. This data development process and HALOS modeling will be conducted in the Georgia, Florida, and South Carolina communities. In North Carolina, where this data already exists through the [HRM work, the North Carolina team, in partnership with FL co -PI Evans and GA Collaborator James Nolan, will obtain raw data about Nags Head from the IHRM database and run HAZUS for Nags Head while working directly with the town on how to best utilize this information for resilience planning. NC Collaborator Whitehead and GA Collaborator Pippin with the assistance of associated graduate students will supplement this analysis with additional mapping (if needed), as well as gathering information on additional adaptation options, mapping damage assessments based on VCAPS- identified needs. C. Law/Policy Analysis Our third objective is to utilize the data developed in this project, the hazard assessments, and the community engagement results to inform the local hazard planning, policy, and legal framework in order to build local government capacity to address coastal risks. This will occur in two stages. The first stage will be to map the existing legal and policy terrain in our four partner communities by undertaking an analysis of the laws, regulations, and policies that affect a local government's ability to undertake adaptation measures, with a specific focus each local government's legal duties to provide infrastructure and emergency management services. The second stage will consist of synthesizing the findings from the first two stages in order to compare the significance of the variations in state and local law and policy among communities in the South Atlantic region and analyzing how potential adaptation needs identified by the VCAPS process and in the HAZUS modeling are affected by the legal and policy framework in which those adaptation measures must take place. The second phase of this law and policy analysis will form a substantive analysis of the regional implications of the project's findings on regional resilience planning. By comparing variations among state and local legal settings and examining how these settings impact the local planning and adaptation priorities as well as potential responses to hazards this project will lay important ground work for understanding future opportunities and barriers to regional resilience planning. To the extent that time and budgetary constraint allow, this analysis will also include specific local issues affecting the resilience planning capabilities of each community. APPENDIX B U S Department of Commerce - National Oceanic & Atmospheric Administration - NOAA SEA GRANT BUDGET FORM 90-4 The bAormation required on this forth is required to obtain federal grant funds and will be used to determine the cost of each project and the allowability of matching funds. Sea Gram OMB No. 0648 -0362 Form Approved Expiration Data 0713112011 Complete a budget sheet for each year of the project Also, complete a total budget it multi-year project CUMUMMBU099t 0 Grantee Institution: Stetson University Grant/Project Number. 0 Grant budget period: 02/01/2016 - 1/3112018 Principal Investigator. Jason M. Evans 0 Duration 1 Months: 24 A. Salaries and Wages: No. of People Man Months SEA GRANT FUNDS MATCHING FUNDS 1. Senior Personnel: a. (Co) Principal Investigator b. Associates (Faculty or Staff) Sub total 2. Other Personnel: 1 1 2.75 0.00 2.75 0 0 0 0 a. Professionals 0.00 0 0 b. Research Associates 0.00 0 0 C. Research AsstJGrad. Students 0.00 0 0 d. Prof. school students e. Pre -Bach Students f. Secretarial - Clerical 2 0.00 6.00 0.00 01 01 0 0 0 g. Technical -Shop 0.00 0 0 h. other 0.00 Total Salaries and Wages 3 8.75 B. Fringe Benefits (when charged as direct cost) Total Salaries, Wages, and Fringe Benefits A and B 0 0 0 0 0 C. Permanent Equipment 0 0 D. Expendable Supplies and Equipment 0 0 E. Travel: 1. Domestic - US and its Possessions (Inc. Puerto Rico ) 8,076 0. 2. International 0 0 Travel - Total 8,076 0 F. Publications and Documentation Cost 0 0 G. Other Costs: 1. Computer Costs 0 0 2. Consultants 11,250 35,000 3. Copying, library, and Communication 0 0 4. Analytical and Shop Services 0 0 5. Fuel, Boat time, Vehicle Usage, Space Rental 0 0 6. Tuition / Stipend 7. Subcontract - Other institutions 8. Workshop Cost 0 0 0 0 0 9. 0 0 Total Other Casts 23,875 35,000 Total Direct Costs (A through G ) 62,158 35,000 Modified Total Direct Cost 62,158 35,000 Indirect Costs: S.G. % Match % Sea Grant Funds / Grantee Match On Campus % of MTDC Sea Grant Funds / Grantee Match Off Campus % of MTDC Other IDC, Explain in budget justification 1 0.00%1 Total Indirect Costs 0 Total Costs 75,G001 37,500 ►R . U S Department of Commerce - National Oceanic a Atmospheric Administration - NOAA SEA GRANT BUDGET FORM 90-4 2014,2015 The itdotmadon requited on this form is required to obtain federal gram funds and vAl be used to determine the cost of each project and the allombWAy of matching funds. Sea Grant OMB No. 06480362 Form Approved Complete a budget sheet for each year of the project Also. complete a total budget if mth i -year project Budget Your 1 Grantee Institution: Stetson University Grard/Project Number Grant budget period: 02/011016 - 1/312017 Principal tmrestfgator: Jason M. Evans Duration / Months: 12 A. Salaries and Wages: No. of People Man Months SEA GRANT FUNDS MATCHING FUNDS 1. Senior Personnel: a. (Co) Principal Investigator Jason M. Evans b. Associates (Fatuity or S tall) Sub total 2. ottwr Personnel: 1 1 1.25 125 0 a. Professionals b. Research Associates C. Research AsstJGrad. Students d. Prof. School Students e. Pre -Bach Students f. Secrete ial- Clerical 1 3.00 Technical -Stop h. Other Total Salaries and Wages 2 4.25 B. Fringe Benefits (when dharged as direct cost) 2.0 4.3 Total Salaries Wages, and Fringe Beneffts (A and B ) 0 0 C. Permanent Equipment D. Expendable Supplies and Equipment E. Travel: 1. Domestic - US and its Possessions Inc, Puerto Rico) 4,048 2. tntemationai Travel - Total 4,048 0 F. Publications and Documentation Cost G. other costs: 1. Computer Costs 2. Consultants Erin Deady 6.250 17,500 3. Copying, Library. and Communication 4. Analytical and Shop Services 5. Fuel. Boat time, vehicle usage, Space Rental 6. Tuition) S tipend 7a. Subcontract - odor msdtubiorrr 7b 8. Worhslop Cost 9. Total Other Costs 13,125 17,500 Total Direct Costs A through G 31,080 17,500 Modified Total Direct Cost 31,080 17,500 Indirect Costs: S.G. % Match % Sea Grant Funds / Grantee Match Off Campus % of MTDC Sea Grant Furls! Grantee Match On Campus % of MTOC 0.00% Other IDC, Explain in budget justification Total Indirect Costs 0 0 Total Costs 37,5001 18,750 APPENDIX B US Department of Commerce -National Oceanic & Atmospheric Administration - NOAA SEA GRANT BUDGET FORM 90-4 The information required on tits form is required to obtain federal grant funds and will be used to detwn*w the cost of each project and the allowabPAy of matching funds Sea Gram OMB No. 0848 -M2 Form Approved Expiration Date 07/3112011 Complete a budget sheet for each year of the project Also, complete a total budget ti nu l"ear project. Budget Year 2 0 Granted Institution: Stetson University GrentjProject Number. 0 Grant budget period: 02/012017 - 01/30/2018 Principal Investigator. Jason M. Evans 0 Duration ! Months: 12 A. Salaries and Wages: No. of People Man Months SEA GRANT FUNDS MATCHING FUNDS 1. Senior Personnel: a. (Co) Principal investigator Jason M. Evans b. Associates (Faculty or Staff) Sub total 2. Other Personnel: 1 1 1.50 1.50 0 a. Professionals b. Research Associates C. Research AsstJGrad. Students d. Prof. school Students e. Pre -Bach Students f. Secretarial- Clerical 1 3.00 g. Technical-Sho h. other Total Salaries and Wages 1 21 4.50 B. Fringe Benefits (when charged as direct cost) 2.0 4.5 Total Salaries, Wages, and Fringe Benefits A and B 0 0 C. Permanent Equipment D. Expendable Supplies and Equipment E. Travel: 1. Domestic- US and its Possessions Inc. Puerto Rico 4,028 2. International Travel -Total 4,028 0 F. Publications and Documentation Cost G. Other Coats: 1. Computer Costs 2. Consultants Erin Deady 5,000 17,500 3. Copying, Library, and Communication 4. Analytical and Stop Services 5. Fuel, Boat time, Vehicle Usage, Space Rental 6. Tuition 1 Stipend 7a. subcontract - Other Institutions 7b Subcontract - Other Institutions 8. Workshop Cost 9. Total Other Costs 10,750 17,500 Total Direct Costs A through G 31,079 17,500 Modified Total Direct Cost 31,079 17,500 Indirect Costs: S.G. % Match % Sea Grant Funds / Grantee Match Off Campus % of MTDC Sea Grant Funds / Grantee Match On Cam us % of MTDC 0.00% Other IDC, Explain in budget justification Total Indirect Costs 0 0 Total Costs 37,500 18,750 BUDGET JUSTIFICATION Proposal: South Atlantic Regional Research on Coastal Community Resilience Florida Principal Investigator: Jason M. Evans, PhD; Assistant Professor of Environmental Science; Stetson University Proiect Year 1 A. Salaries and Wages 1. Senior Personnel Project request: 4�Sea Grant funding Dr. Jason Evans of Stetson University will serve as principal investigator for the Florida component of this project. Specific duties will include technical assistance for geospatial analyses, supervision of undergraduate research assistants at Stetson University, public presentations at project workshops, and authorship of technical project reports, outreach publications, and peer review publications in collaboration with project partners. The total estimated faculty time for this scope of work in year 1 is 1.25 months of summer research effort. Sea Grant support of �, as calculated by a 12 -month equivalent salary of�, is requested for this faculty effort. 2. Other Personnel Project request: Sea Grant funding Sea Grant support ofAMM is requested for one undergraduate research assistant to work under the supervision of Dr. Evans in Stetson University's Environmental Science and Public Health Geographic Information Systems (GIS) laboratory. The student will digitize building footprints and stormwater infrastructure using GIS software, assist with hazard modeling, and provide logistical support for project workshops. The student will receive 3 months (480 hours) of funding support at Stetson University's undergraduate research assistant rate ofaft per hour, which isfaft. B. Fringe benefits Project request: fM Sea Grant funding Dr. Jason Evans -40 calculated @ 9% of salary Undergraduate student assistant - §calculated @ 9% of salary C. Permanent Equipment Project request: No funding request is being made for permanent equipment in Year 1 D. Expendable Supplies and Equipment Project request: No funding request for expendable supplies in Year 1 E. Travel Project request: $4,048 Sea Grant funding A total travel budget of $4,048 is requested in support of this project. This includes support for Dr. Evans and the student researcher to attend 2 public workshops in the Florida Keys during Year 1 of this project. The request includes an estimated 12 hotel night stays (2 people * 2 workshops * 3 nights/workshop) in a Monroe County hotel @ $100 per night, for a total hotel cost of $1,200. Estimated meal costs per day are $60 /person. At a travel time of 2.5 days for each workshop, meals amount to an estimate of $600 ($60 meal cost/ person day * 2 people * 2.5 days /workshop * 2 workshops). Rental car cost is estimated at $40 /day, which is $240 ($40 /day * 3 days /workshop * 2 workshops). Fuel cost is estimated at $200 ($100 /trip * 2 trips). Miscellaneous travel expenses such as parking are estimated at $40 over the course of Year 1. A budget of $1,130 is requested for Dr. Jessica Whitehead from North Carolina Sea Grant to travel to Monroe County for lead VCAPS facilitation. An additional $638 is requested for travel support for Dr. Evans to attend a regional meeting with project principals from other states. F. Publication and Documentation Costs Project request: No request is made for publication costs G. Other Costs Project request: $13,125 Sea Grant funding; $17,500 cash match A request of $23,750 ($6,250 Sea Grant funding; $17,500 cash match) is being made for consulting and policy development services provided by Erin Deady, P.A., a firm that has in recent years served as the lead investigator for sea level rise and climate change planning initiatives in Monroe County and the Village of Islamorada under contracts competitively bid previously as consistent with Federal law under 2 CFR 200. This consultant service fee will be used to provide Monroe County, the Village of Islamorada, and the project team with organization and facilitation of public workshops, integration of project findings into local planning and policy development initiatives, and collaboration with Thomas Ruppert of Florida Sea Grant in developing legal research publications that broadly communicate lessons learned in the project to a regional audience. As noted in supporting letters, $15,000 of the cash match will be provided by Monroe County and $2,500 of the cash match will be provided by the Village of Islamorada. A subcontract of�(J§Wdirect costs; indirect costs @MIDC rate for University of Florida off campus) of Sea Grant funds is requested for le al research and public outreach services by Florida Sea Grant Coastal Planning Specialist, H. Indirect Cost Project request: Sea Grant funding Stetson University has a federally negotiated on- campus indirect cost rate of_ for federal projects. For this project, Stetson University has voluntarily agreed to its off - campus reduced indirect cost rate oftiMfor eligible direct costs. As applied to the �of direct costs (i.e., Modified Total Direct Cost in budget form 90-4) in the Year 1 Sea Grant request budget, this amounts to � of indirect costs as charged at the 1� rate. The difference between eligible indirect costs at the negotiated federal rate of4m orIMM, and the request of OM at the rate is §". Of that waived indirect cost ofM, Stetson University is applying= an in -kind match in Year 1. Indirect costs for the University of Florida subcontract, which are noted above in Other Costs, are described fully in the University of Florida budget. Proiect Year 2 A. Salaries and Wages 1. Senior Personnel Project request: _Sea Grant funding Dr. Jason Evans of Stetson University will continue as principal investigator for the Florida component of this project. Specific duties will include implementation of geospatial analyses, supervision of undergraduate research assistants at Stetson University, public presentations at project workshops, and authorship of technical project reports, outreach publications, and peer review publications in collaboration with project partners. The total estimated faculty time for this sco e of work in year 2 is 1.5 months of summer research effort. Sea Grant support of as calculated by a 12 -month equivalent salary ofl� (assumed 3% cost of living salary increase over Year 1), is requested for this faculty effort. 3. Other Personnel Project request: $= Sea Grant funding Sea Grant support of_ is requested for one undergraduate research assistant to work under the supervision of Dr. Evans in Stetson University's Environmental Science and Public Health Geographic Information Systems (GIS) laboratory. The student will perform hazard and decision support modeling under the supervision of Dr. Evans, provide logistical support for project workshops, utilize the project as the basis for a senior research project at Stetson University, and present results at one regional or national conference. The student will receive 3 months (480 hours) of funding support at Stetson University's undergraduate research assistant rate offm per hour, which isaw. 2. Fringe benefits Project request: iSea Grant funding Dr. Jason Evans --calculated @ 9% of salary Undergraduate student assistant - &Calculated @ 9% of salary 3. Permanent Equipment Project request: No funding request is being made for permanent equipment in Year 2 4. Expendable Supplies and Equipment Project request: No funding request for expendable supplies in Year 2 5. Travel Project request: $4,028 Sea Grant funding A total travel budget of $4,028 is requested in support of this project in Year 2. This includes support for Dr. Evans and the student researcher to attend 3 public workshops in the Florida Keys during Year 2 of this project. The request includes an estimated 18 hotel night stays (2 people * 3 workshops * 3 nights/workshop) in a Monroe County hotel @ $100 per night, for a total hotel cost of $1,800. Estimated meal costs per day are $60 /person. At a travel time of 2.5 days for each workshop, meals amount to an estimate of $900 ($60 meal cost/ person day * 2 people * 2.5 days /workshop * 3 workshops). Rental car cost is estimated at $40 /day, which is $360 ($40 /day * 3 days /workshop * 3 workshops). Fuel cost is estimated at $300 ($100 /trip * 3 trips). Miscellaneous travel expenses, such as parking, for Florida Keys workshops are estimated at $40 over the course of Year 2. An additional $628 in Year 2 travel support is requested for Dr. Evans and the student researcher to present project results at a regional or national climate change adaptation conference. 6. Publication and Documentation Costs Project request: No request is made for publication costs 7. Other Costs Project request: $15,400 Sea Grant funding; $17,500 cash match A request of $22,500 ($5,000 Sea Grant funding; $17,500 cash match) is being made for consulting and policy development services provided by Erin Deady, P.A., a firm that has in recent years served as the lead investigator for sea level rise and climate change planning initiatives in Monroe County and the Village of Islamorada. This consultant service fee will be used to provide Monroe County, the Village of Islamorada, and the project team with organization and facilitation of public workshops and continued integration of project findings into local planning and policy development initiatives, particularly the Community Rating System. As noted in supporting letters, $15,000 of the cash match will be provided by Monroe County and $2,500 of the cash match will be provided by the Village of Islamorada. A subcontract of %JM (f= direct costs; indirect costs @40 IDC rate for University of Florida off campus) of Sea Grant funds is requested for legal research and public outreach services by Florida Sea Grant Coastal Planning Specialist, 8. Indirect Cost Project request: � Sea Grant funding Stetson University has a federally negotiated on- campus indirect cost rate oflMfor federal projects. For this project, Stetson University has voluntarily agreed to its reduced off - campus indirect cost rate of�for eligible direct costs. As applied to the �of direct costs (i.e., Modified Total Direct Cost in budget form 90-4) in the Year I Sea Grant request budget, this amounts to M of indirect costs as charged at the 4� rate. The difference between eligible indirect costs at the negotiated federal rate ofew or flM and the request of �at the sm rate is M. Of that waived indirect cost of IM Stetson University is applying W� as an in -kind match in Year 1. Indirect costs for the University of Florida subcontract, which are noted above in Other Costs, are described fully in the University of Florida subcontract budget. APPENDIX C FEDERAL EXPENDITURE REPORT STATE UNIVERSITY SYSTEM SEA GRANT PROGRAM STATEMENT OF AWARD AND EXPENDITURES Principal Investigator: Jason Evans Grant Period From: 02/01116 To: 01/31/18 Expenditure Report Period From: To Your Account Number: UFDSP00011308 Sea Grant Number. R/C-"5 NA140AR4170108 Column 1 Column 2 Column 3 Budget Current Cumulative Awarded Expenditures Expenditures Column 4 Balance Column 1 minus 3 Salaries 12,758.00 Fringe Benefits 1,149.00 Subcontracts and Consultants Exp. Supplies Travel 4,048.00 Publications Other Costs 13,125.00 Tuition & Stipend Equipment Total Direct Costs 31,080.00 Indirect Costs 6,420.00 Total Cost 37,500.00 Travel: "Items purchased under Equipment this period In State $ 1 ) Out of State $ 2) Foreign $ 3) Total Travel " Indirect Cost: of = I.D.C. % MTDC I.D.C. (" ANY I.D.C. THAT DOES NOT FIT THE ABOVE FORMULA WILL NEED TO BE EXPLAINED. MTDC NEVER INCLUDES COST FOR STIPENDS, EQUIPMENT, OR SUBCONTRACTS.) I hereby certify that to the best of my knowledge and belief that the above expenditures reported on this account, are complete, accurate, and in accordance with appropriate grant policy and federal cost accounting standards. Supporting documents are available for audit. Signed: Title: Institution: Phone d:%Contrad%1ank.cbp -wb3 APPENDIX D FEDERAL COST SHARING REPORT STATE UNIVERSITY SYSTEM SEA GRANT PROGRAM Principal Investigator: Grant Period From: Expenditure Report Period From: Your Account Number: Sea Grant Number: Column 1 Jason Evans 02/01/16 To: 01/31/18 To: UFDSP00011308 R/C -S-65 NA140AR4170108 Column 2 Column 3 Column 4 Total Travel ** Indirect Cost: of = I.D.C. % MTDC I.D.C. ( ** ANY I.D.C. THAT DOES NOT FIT THE ABOVE FORMULA WILL NEED TO BE EXPLAINED. MTDC NEVER INCLUDES COST FOR STIPENDS, EQUIPMENT, OR SUBCONTRACTS.) I hereby certify that to the best of my knowledge and belief that the above expenditures reported on this account, are complete, accurate, and in accordance with appropriate grant policy and federal cost accounting standards. Supporting documents are available for audit. Signed: Title: Institution: Phone Budget Current Cumulative Balance Awarded Expenditures Expenditures Column 1 minus 3 Salaries Fringe Benefits Subcontracts and Consultants Exp. Supplies Travel Publications Other Costs 17,500.00 Tuition & Stipend Equipment Total Direct Costs 17,500.00 Indirect Costs 1,250.00 Total Cost 18,750.00 Travel: *Items purchased under Equipment this period In State $ 1) Out of State $ 2) Foreign $ 3) Total Travel ** Indirect Cost: of = I.D.C. % MTDC I.D.C. ( ** ANY I.D.C. THAT DOES NOT FIT THE ABOVE FORMULA WILL NEED TO BE EXPLAINED. MTDC NEVER INCLUDES COST FOR STIPENDS, EQUIPMENT, OR SUBCONTRACTS.) I hereby certify that to the best of my knowledge and belief that the above expenditures reported on this account, are complete, accurate, and in accordance with appropriate grant policy and federal cost accounting standards. Supporting documents are available for audit. Signed: Title: Institution: Phone APPENDIX E FORM CO-M (REV 01109) ❑ GRANT x❑ COOPERATIVE AGREEMENT U. S. DEPARTMENT OF COMMERCE AWARD NUMBER FINANCIAL ASSISTANCE AWARD NA140AR4170108 RECIPIENT NAME UNIVERSITY OF FLORIDA STREET ADDRESS 207 Grinter Hall FEDERAL SHARE OF COST $2,153,000-00 CITY, STATE, ZIP CODE Gainesville FL 32611 -5500 RECIPIENT SHARE OF COST $1,097,910.00 AWARD PERIOD 02/01/2014 - 01/31/2018 TOTAL ESTIMATED COST $3,250,910.00 AUTHORITY 33 U.S.C. 1121 et seq., as amended CFDA NO. AND PROJECT TITLE 11.417 2014 Sea Grant Omnibus Proposal This award offer approved by the Grants Officer constitutes an obligation of Federal funding. By accepting this award offer, the Recipient agrees to comply with the award Terms and Conditions checked below. If this was a paper issued award offer, please send two signed documents to the Grants Officer and retain one set of signed award documents for your files. If this award offer is not accepted without modification within 30 days of receipt, the Grants Officer may unilaterally withdraw this award offer and de- obligate the funds. ❑ Department of Commerce Financial Assistance Standard Terms and Conditions ❑x Government Wide Research Terms and Conditions x❑ Bureau Specific Administrative Standard Award Conditions ❑x Award Specific Special Award Conditions Line Item Budget 15 CFR Part 14, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, Other x Non - Profit, and Commercial Organizations ❑ 15 CFR Part 24, Uniform Administrative Requirements for Grants and Agreements to States and Local Governments ❑x OMB Circular A -21, Cost Principles for Educational Institutions ❑ OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments ❑ OMB Circular A -122, Cost Principles for Non -Profit Organizations ❑ 48 CFR Part 31, Contract Cost Principles and Procedures ❑x OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations x Department of Commerce Pre -Award Notification Requirements for Grants and Cooperative Agreements REF: 77 FR 74634 (December 17, 2012) ❑ Other(s) SIGNATURE OF DEPARTMENT OF COMMERCE GRANTS OFFICER TITLE DATE Lamar Revis Grants Officer 02/27/2014 TYPE NAME AND SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL TITLE DATE Mr. Brian Prindle 1 03/07/2014