1. 1st Addendum 12/19/2016 Contract Addendum
December 5, 2016
Executive Summary
Publication, Supplementation and MunicodeNEXT:
Logic: Get your publication off to a great start. Quickly and efficiently launch your code on the most advanced suite
of web/mobile services available in the nation: MunicodeNEXT.
Publication $6,425
(' Supplementation $18.50 per page
Online hosting and support $300
Timeline 3-4 months
Pricing =Apples to Apples:
Here are some important considerations to keep in mind:
t' The publication base cost of$6,425 is based on a 380 page, single column;
I' Supplement charges -single column per page rate of$18.50;
The online code is only $300 for our basic service.
1' If you would like to further enhance the transparency of your online code, you can elect the MyMunicode
bundled pack for only$1,095.
Municode does not charge an extra fee for posting supplements online.
(' Municode does not charge an extra fee for printing your supplement pages.
Municode does not charge a supplement handling fee.
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Contract Addendum
Professional Services Quotation Sheet
For Monroe County, Florida
Comprehensive Plan Publication Base Cost Includes: $6,425
Conversion to Municode database;
Published as a separate document from the Code and Land Development Code;
Editorial review;
I' Editing;
' Images, graphics and tabular matter;
f` Creation of an index at no additional charge;
f` Proofs;
One printed copy with binder(select binder color below)
1' Color printing
Base number of pages, as established in the table below:
Estimated pages based on page format and font size
Page Format Font Size
10 point
Single Column 380
Additional Copies
Individual copies: (includes) $351
1' Printing 27 copies of Comp Plan, pages only
Printing 27 copies of 6 pages in color
Binders and tabs
Tabs, $5 per set qty 27 $ 135
" 3-post expandable binders with stamping, $55 each qty 27 $1,485
Binder Color: Q Dark Blue
Binder Stamping Color: El White C
f' Add seal stamping on binders 250
Base cost does not include:
1' Pages in excess of the base, per page $16
I' Comprehensive Plan posted online Selections on page 5
` Printing additional color pages $0.10 per impression
Freight Estimated at$150
Sales Tax, if applicable
Payment for Publication (total cost with elections):
I' Execution of Agreement $3,490
' Upon submission of proofs' $2,610
Upon delivery Balance
Applicable sales taxes and actual shipping charges will be added.
2 If proofs are not returned in a timely manner(as stated in proof letter),we will invoice for the balance due on the project. Once
proofs are returned, we will correct, print and ship the new volumes as quickly as possible thereafter.
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Contract Addendum
Supplementation Quotation Sheet'
Supplement service base page rate2
Page Format Base Page Rate
Single Column $18.50 per page
Base page rate above includes
1:' Acknowledgement of material;
f,k Data conversion, as necessary;
t,' Editorial work;
1,U Proofreading;
t,' Updating the index;
1,1 Schedule as selected by you3 (currently semi-annually each January and July);
1,U Updating electronic versions4 and resolutions online;
Printing5 28 copies.
Base page rate excludes
I,' Freight, prebilled Actual freight
1,U State sales tax If applicable
Graphics6&tabular'matter, per graphic or table $10
Electronic media options for the code(sent via download)6
❑ Folio Bound Views $295 initially then$100 per update
❑ WORD(DOCX) $150 initially then$75 per update
❑ Adobe PDF of the code $150 initially then $75 per update
❑ Adobe PDF of each supplement $150 initially then $75 per update
Payment for supplements and additional services:
1,1- Invoices will be submitted upon shipment of project(s).
Applicable sales taxes and actual shipping charges will be added.
2 All prices quoted in this section may be increased annually in accordance with the Producer Price Index—Bureau of
Labor Statistics.
3 Schedule for supplements can be weekly, bi-weekly, monthly, bi-monthly,quarterly,tri-annual, semi-annual,annual or
upon authorization. Electronic updates can occur more frequently than printed supplements.
4 We do not charge a per page rate for updating the internet; however, a handling fee is charged for PDF,Word, Folio or
additional electronic media items ordered.
5 Municode uses only acid-free paper.
6 Includes printing all copies. Additional fees apply if graphics are printed color.
Tabular matter is defined as tables, algebraic formulas,or other materials that require special programs or extra editorial
time to modify and prepare for inclusion in an update.
8"delivery"is defined as making updated electronic data available to you via download or FTP. Fee applies whenever content
is delivered as HTML, PDF, Folio or Word, via one of the afore-mentioned mediums.
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Contract Addendum
Online Services Quotation Sheet
Elections below will be implemented upon publication of your new code. Online code pricing is in
addition to what the County is paying for the Code and LDC online features.
Please check the appropriate box (es)to indicate your selection:
Value Pricing:
❑ MyMunicode' includes the following: $1,095 annually'
Online Code = MunicodeNEXT
OrdBank
CodeBank
1,' CodeBank Compare + eNotify
MuniPRO
t' Custom Banner
A la carte Pricing:
In lieu of purchasing the above package, online services can be purchased a la carte at the following rates:
Q Online Code =MunicodeNEXT, (annually) $300
CodeBank + CodeBank Compare + eNotify3(annually) $250
❑ MuniPRO Service (annually) $295
❑ Custom Banner(onetime fee) $250
❑ MuniDocs (up to 25 documents per year updated quarterly) $300
Additional documents over 25, each $7.50
ORDINANCES PENDING CODIFICATION
Option 1) OrdBank
• Per ordinance fee $35
❑ Flat annual fee (recommended if MyMunicode is not selected) $475
Option 2) OrdBank + OrdLink
❑ Per ordinance fee $60
❑ Flat annual fee (recommended if MyMunicode is not selected) $575
Municode does not charge a per page rate to update the internet— this is all included in the supplement
per page rate.
'Municode does not charge a per page rate for updating the internet—this is included in the supplement per page rate.
2 Total Value if each item were to be purchased a la carte would be approximately$1,320 per year with the election of the
OrdBank.
3 Enrollment in CodeBank is required in order to receive the CodeBank Compare/eNotify technology.
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Contract Addendum
Scope of Services — Publication
Excellence We will handle 100% of the editorial publishing for you. This includes editing, page
composition, proofreading, indexing, and delivering the information as printed or electronic
'The code copy. We understand the scope of this project to include a complete publication of your
update went Comprehensive Plan, continued supplementation and online hosting thereof. Upon
far beyond my completion of the publication project, supplementation services will commence as outlined
on page 4.
expectations.
Everyone at Municode would like to offer the following approach for your consideration.
Municode was
nice to work Project Leader: Dennis Sinnett, Vice President of the Supplement Department
with and The process includes:
always Conversion to our database;
Creation of preliminary pages (title page, officials page, and preface);
responded in a 1, Creation of a pagination system;
timely manner. Editing & proofreading;
Your customer I, 10-point font, single column (unless otherwise instructed);
service was 1, Incorporation of adopted legislation;
Incorporation of maps, diagrams, charts and tables;
outstanding. I, Creation of an index;
Thanks again (, Proofs provided for your review;
for a very Posting your newly published rules and regulations on MunicodeNEXT;
positive Printing one new copy with binder.
experience." The process does not include:
- Barron, WI 1, Reorganizing the structure of your rules and regulations;
I' Review by an attorney;
Substantive editing or changes to the text.
The following timeframe will apply to the publication of your rules and regulations. Supplementation will commence
upon completion of the publication, starting with Supplement No.1.
Supplemental Updating
Editorial Approach. We use a team approach to editing. This provides for consistency in editing, understanding and
quality of work for you. Supplement service will commence upon completion of the initial publication.
Ongoing Supplementation. Our goal is to meet and exceed your needs and expectations. Working with you and
your staff, we will create whatever supplementation schedule will best serve you and your citizens.
Project Leader: Dennis Sinnett, Vice President of the Supplement Department
Step One: Submission of Material
Please submit all applicable material to us (preferably in Word, if available).
Once all material has been submitted for consideration, our production support team will provide you with a
Disposition List outlining the totality of the material that has been submitted for consideration.
Material is preferred in an electronically editable format and should be sent to ords@municode.com. Every
ordinance sent to us will be acknowledged via e-mail. A complete list of legislation recorded in an update will
be provided. We will hold legislation pending a schedule or begin the job immediately—your choice!
Step Two: Editorial Review
Our editorial team reviews all rules and resolutions that have been sent to us in order to determine:
Whether the ordinance should be included in the book;
Where the ordinance should be placed;
Whether the ordinance conflicts with material currently included in your rules and regulations;
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Contract Addendum
" What material will need to be removed from your existing rules and regulations;
What history notes will need to be added to your rules and regulations;
What tables will need to be updated within your rules and regulations.
Step Three: Mark-Up
Our editors use a proprietary mark-up language to create your supplement.
Step Four: Indexing
" Once our editor has completed the editorial mark-up, your supplement is sent to our indexing department
where all newly added material is indexed and cross-referenced as appropriate.
Step Five: Proofreading
Our proofreading team will read your supplement to ensure editorial accuracy(spelling, capitalization, code
hierarchy, and layout).
Our proofreading team will re-read each new ordinance in order to ensure that the decisions made by the
editorial team were correct.
1' Once this analysis is complete, the proofreader then reads each ordinance, line by line and compares it to
the newly added text in order to ensure that all material is correct.
Instruction Sheet: With each printed supplement, we will furnish a page of instructions for removal of the
obsolete pages and insertion of the new pages.
Checklist: We will furnish a checklist of up-to-date pages with each supplement.
Step Six: Corrections
Should the editorial, legal and or proofreading team find discrepancies in your legislation, we will coordinate
with you in order to ensure that the rules and resolutions are correct and in keeping with the existent rules
and regulations.
Step Seven: Proofs, if elected
Our editorial team can provide you with a proof PDF copy of each supplement for your review, as well as any
questions that we may have for your consideration.
We ask that you return proofs in 30 days or less. This will help keep your rules and regulations up-to-date.
Upon return of the proofs, our editorial team will make any necessary updates to each supplement.
Step Eight: Printing and Shipping
1' Our print team will print, cut, hole-punch, insert divider tabs and your supplements to you and subscribers.
Step Nine: MunicodeNEXT
Soon after your supplement ships, our information technology team will post your rules and regulations
online and create any necessary electronic products to include PDF and Folio downloads.
Conferences. One of our representatives can travel to your municipality to discuss the supplementation process
anytime. This will ensure your ongoing needs are met and that you are receiving the best possible service.
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Contract Addendum
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municode
Municipal Code Corporation • P.O. Box 2235 Tallahassee, FL 32316
info@municode.com •800.262.2633
fax 850.564.7492 •www.municode.com
This proposal shall be valid for a period of ninety(90) days from the date appearing below unless signed and
authorized by Municode and the client.
Term of Agreement. This Agreement shall begin upon execution of this Agreement and end three years after
the publication date of the new code. Thereafter, the supplement service shall be automatically renewed from
year to year provided that each party may cancel or change this agreement with sixty (60) days written notice.
Submitted by:
MUNICIPAL CODE CORPORATION
Municode Officer:
Title: President
Date: December 6, 2016
Accepted by:
MONROE C TY, FLORIDA
By: / ‘,
/// 1
Title: Roman Gastesi, County Administrator
Monroe County, Florida
Date: D<Ctmk7e` lq, dU
MONK COUNTY ATTORNEY
AP V AS O 0
iF
NTHIA L. HALL
ASSISTANT COUNTY ATTORNEY
Date Ir%--i' - Rolf
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