12/14-66 Drainage Improvements Phase 2 & 3 KEVIN MADOK, CPA
MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMPTROLLER
DATE: January 10, 2017
TO: Beth Leto
Airport Business Manager
FROM: Pamela G. Hanc i eputy Clerk
SUBJECT: November 22nd BOCC Meeting
Enclosed is a duplicate original, of the following item, from the above - mentioned meeting:
Item F10 Jacobs Project Management Co. Task Order No. 12/14 -66 for the Services
Authorized: Drainage Improvements Phase 2 & 3 Construction Support and RPR Services
PSO #66.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney
Finance
File /
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 12/14-66
Client Project No. Engineer Project No. E9Y 16766 .
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" bemeen Monroe County. Florida ("Client - ) and JACOBS
PROJECT MANAGEMENT CO. ("Consultant "). dated November 16. 2011 ("Agreement ") as
ammended by Amendment #1. dated October 17. 2012 ( "Addendum "). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: Drainage Improvements Phase 2 & 3 Construction Support and RPR
Services — PSO #66
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein. which Exhibit A is marked with the above noted Task Order No. and
consists of 3_ page(s).
Pricing
N'A Time and Expense per Agreement and Appendix B to the Agreement. j: _,
X Firm Fixed Price of $ 349, 305.00 .-1 r
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N/A Other (Describe): r im
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c- ° `
Schedule
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Services may commence on it%( .`I: -;. sw ill cease by 365 days? '
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Z. evti, /`la 4/ BOARD OF COUNTY COMMISSIONERS
BOARD
�; 1','� , = • • 1 .. CLERK OF 14 NROE COON `, FLORIDA
6 00/ - Mayor /Chairman IA 1 . 144 . 2- c 6
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
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Page 1 of 1 - a,,.• ,ate,•
ASSISTANT • NTY ATTORNEY G /Sfj b
Date
Exhibit A — Scope of Work (12/14-66)
Monroe County
Key West International Airport
Drainage Improvements Phase 2 & 3
Construction Support and RPR Services
SCOPE OF WORK
Jacobs will provide construction support and resident project representative (RPR) services for
the "Drainage Improvements Phase 2 & 3" project at Key West International Airport (EYW).
These construction services will provide the following:
ASSUMPTIONS
• Construction phase services are based on an anticipated duration of 182 calendar days
of construction in field. In the event the construction duration exceeds the calendar days
listed above, Jacobs reserves the right to revise our proposal.
• Jacobs Project Management Company will invoice on a percent complete, including
expenses, to compensate the level of effort required for each assignment.
• All as -built drawings to be provided to Jacobs in electronic (AutoCad) format and hard
copy (printed) format.
• Construction Support services are based upon the following: 40 civil and electrical shop
drawings /product submittals. Our assumption is 80% of submittals will be approved on
the first review and 20% will require re- submittal for further review; respond to 20
Contractor RFI's.
ARTICLE D — CONSTRUCTION ADMINISTRATION SERVICES
1. Prepare and issue conformed drawings for construction.
2. Prepare and issue construction contract to the awarded low bidder.
3. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor.
4. Review the Contractor's construction schedule.
5. Prepare for and attend the Pre - Construction conference.
6. Review all shop drawing submittals for conformance to the plans and specifications and
respond to the CONTRACTOR and Airport with detailed summary of the applicability and
acceptability of the shop drawing.
7. Respond to Contractor's RFI's.
8. Attend pre - activity meeting for wet well /injection pump construction.
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9. Attend site visits and bi- weekly progress meetings. Observe work in progress and provide
reports to Owner. Assume thirteen (13) site visits throughout the course of the construction
project.
10. Provide general supervision and administrative support for resident project representative
(RPR).
11. Review and approve estimates submitted by the Contractor for progress/final payments.
12. Prepare Field Sketches.
13. Prepare and negotiate change orders, as necessary. Assume two change orders.
14. Attend final inspection meeting.
15. Review Closeout Documentation.
16. Review quality assurance testing results.
17. Prepare record drawings and provide hardcopies and electronic files to the Airport.
18. Prepare and submit FAA closeout documentation and prepare and process final change
order.
Services for Article D will be provided under a lump sum basis.
AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Attend pre - construction conference.
2. Coordinate and attend progress meetings with the contractor, Airport, and any other
interested parties, as required prior to construction (e.g. Staging area coordination, setting
up Contractor's trailer.).
3. Provide full -time RPR services for the work associated with the project. The RPR for the
project shall have field experience in the type of work to be performed, be fully qualified to
make interpretations, decisions, field computations, and have knowledge of testing
requirements and procedures.
The RPR shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and
specifications. Inform the contractor and County of any work, which is in non -
compliance.
• Coordinate quality assurance tests and verify they have been performed at the
frequency stated in the specifications.
• Review certifications for conformance with the specifications.
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• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare "As-
Built" drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction or
for safety precautions and programs in connection with the work, since these are solely
the CONTRACTOR'S responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes
the work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer.
Each entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
c. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant,
Tierra South Florida.
5. Process engineer to be on site for start-up testing for each injection well. Total of two wells
to be installed. Assume 3 days per start up.
6. Attend final inspection and create punch list.
7. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
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•
JACOBS ENGINEERING GROUF JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Drainage Improvements Phase 2 & 3 - Construction Support and RPR Services (12114 -66)
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A:Data Collection 0 $ - $ -
Article B: Design, Specifications and Meetings 0 $ - $ -
Article C:Bidding Phase Services 0 $ - $ -
Article D:Construction Phase Services 523 $ 101,165 $ -
Article E:RPR Services 1,112 $ 210,754
Total Basic Services Lump Sum Fee 1,635 $ 311,919 $ -
SPECIAL SERVICES Hours Fee DBE AMOUNT
Article E: RPR Services
Tierra - Geotechnical $ 37,386 $ 37,386
'Total Special Services Lump Sum Fee 0 $ 37,386 $ 37,386
(TOTAL LUMP SUM PROJECT FEE 1,635 $ 349,305 $ 37,386
DBE Percentage 10.70%
$ 349,305
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a
•
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport: Key West International Airport
Project:
Drainage Improvements Phase 2&3-Construction Support and RPR Services(12/14.66)
Article D:Construction Administration
Sr.Proj. Sr. Project Sr.t.XDD
WORK ITEM Proj.Director Manager Engineer Engineer Engineer Designer Tech Clerical TOTAL.
L Prepare.Stamp.Sign,and Issue Conformed 4 8 16 28
Drawings(51 Sheets)and Specifications
2 Prepare and Issue Construction Contract 4 4
3 Issue Notice to Proceed 2
4 Review Contractor's Schedule 4 4
5 Prepare for and attend Pre-Construction Conf. 8 8 16
6 Review shop drawings and submittals 16 36 16 40 108
7 Respond to RFI's 52 16 8 76
8 Attend Pre-Activity Meeting-Injection Well 32 32
(Electrical and Pump)
9 Attend Site Visits and Bi-Weekly Progress 104 104
Meetings(Say 13 Visits)
10 General Supervision and Support to RPR 8 8 16 32
II Prepare Field Sketches Clarifications 4 8 8
12 Review and Approve Contractor Pay Reg(Say 7) 7 7
13 Prepare and Negotiate Change Orders(Assume 2) 2 8 8 18
14 Attend Final Inspection(Pump,Civil.Elect) 24 12 36
15 Review Closeout Documentation 4 4
16 Review QA test results 2 2
17 Prepare and Submit Record Drawings 4 4 24 32
IB Prepare and Submit FAA Closeout Documentation on t6 IS
and Final Change Order
TOTAL HOURS 0 256 65 36 110 20 56 0 523
RATE _-S 220.00 S 195.00 $ 140.00 S 123.00 S 90.00 S 85.00 S 90.O0 S 58.00
PAYROLL ESTIMATE S - S 49,920 S 9.100 $ 4,428 S 9,900 S 1.700 S 5.040 S - S 80,088
TOTAL PAYROLL S 80,088
Subconsultams SO
IAA Imams: Expenses $ 21.077
5 Airfare(If4S600)x 2 $ 1,200.00 Lump Sum Fee Total S 101,165
Lodging/Meals Per Diem(1(a 5304)X 2 People S 608.00
g Airfare(2 trips(5S600) 5 1,200.00 I TOTAL FEE S 101,165 I
Lodging/Meals Per Diem)I(9:5304)X 2 People $ 608.00
9 Airfare(13ttips(a'S600) S 7,800.00
LodgingMeals Pa Diem(I3(r$304) S 3.952.00
14 Airfare 11(4$600)x 3 $ 1,800.00
L.odginpMeals Per Diem(l(uS304)X 3 People S 912.00
DEP Permitting $ 1,500.00
MisuParking'Printing $ 1.497.00
Total Expenses $ 21,077.00
Subconsultantt
Total Subs S
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JACOBS ENGINEERING GROUP JOB HOUR AND F
Monroe County
Airport:
Key West International Airport
Project:
Drainage Improvements Phase 2 8,3-Construction Support and RPR Services(12/14-66)
.%rticte F:RPR
Proj. Sr.Proj. Sr. Project Sr.CADD
WORK ITEM Director Manager Engineer Engineer Engineer Designer Tech Clerical TOTAL
I Attend Pre-Construction Meeting ` 8
2 Coordinate and Attend Progress Meetings Included in Item No.3
3 Perform full-time resident inspection services(26 i 1010 1040
weeks 5 days per week 4 8 hr.!day)
4 Provide QA Testing See Tierra Below
5 Start Up/Commissioning Injection Wells 4S 48
6 Attend Punch List Inspection 8
7 Attend Follow Up Inspection 8
TOTAL HOURS 0 0 48 1064 0 0 1112
RATE S 220.00 $ 195.00 S 140.00 S 123.00 S 90.00 S 85.00 S 90.00 S 58.00 --
PAYROLL ESTIMATE S - S - S 6,720 S 130,872 S - S - S 137,592
Subconsultants: TOTAL PAYROLL S 137,592
Tierra S 37386 Subconsultants $ 37,386
Total Subs S 37,386 Expenses $ 73,162
Lump Sum Fee Total S 248.140
$ Exoensa• I TOLD.FEE S 248.140 I
I Airfare(1(a5600) S 600.00
Lodging/Meals Per Diem(145304) S 304.00
Airfare(Assume 2 trips home/Month for 6 months)
3 (1245600) $ 7.200
Lodging/Meals Per Diem(158 night 4$304) $ 48.032
Rental Vehicle(6 months @$1.00/month) S 7,200
S Airfare(145600)x 2 Trips S 1,200.00
Lodging/Meals Per Diem(3@5304)x 2 S 1,824.00
6 Airfare(145600) $ 600.00
Lodging/Meals Per Diem(145304) S 304.00
7 Airfare(145600) S 600.00
Lodging/Meals Per Diem(145304) S 304.00
Misc..Gas,Parking $4.994.00
Total Expenses $ 73.162
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