Item C24County of Monroe
A
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
IleOrlda Keys
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
January 18, 2017
Agenda Item Number: C.24
Agenda Item Summary #2547
BULK ITEM: Yes DEPARTMENT: Project Management / Facilities
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik (305) 292 -4439
N/A
AGENDA ITEM WORDING: Receipt of monthly report on change orders for December
reviewed by the County Administrator /Assistant Administrator.
ITEM BACKGROUND: There were eight (8) change orders considered and approved by the
County Administrator /Assistant Administrator for the period beginning December 1, 2016, and
ending December 31, 2016, totaling $19,251.83. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 027 -1998
was adopted in order to provide that the County Administrator may approve separate, non-
cumulative change orders for construction projects and professional service contracts in
amounts not to exceed $50,000.00 ( as amended per Ordinance No. 024 -2015) or 5% of the
original contract price, whichever is greater. The BOCC requested a monthly report of all
change orders considered by the County Administrator.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Orders December
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Doug Sposito
Patricia Eables
Kathy Peters
Board of County Commissioners
Completed
Completed
Completed
Completed
12/30/2016 10:32 AM
12/30/2016 2:54 PM
12/30/2016 3:09 PM
01/18/2017 9:00 AM
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MONROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Marathon Government CHANGE ORDER NO: 01
Center Annex Spalling Repairs INITIATION DATE: 11/09/2016
TO CONTRACTOR: JC Construction CONTRACT DATE: 7/20/2016
Management Inc.
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ................................ $138,900-00
Net change by previously authorized Change Orders ............... ............................... $
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was... $138,900.00
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(Unchanged) by this Change
Order......................................................................................................... $13,514.28
The now (Contract Sum) (Guaranteed Maximum Price) including this Change Order is
............................................................ $152,414 28 V'
The Contract Time will be increased) (decreased) (unchanged) by ........................ 90 Days
The date of Substantial Completion as of the date of this Change Order is....March 12, 2017
Detailed description of change order and justification
I M
FiTtW11MVIV Tr W
DIRECTOR PROJECT MANAGEMENT:
COUNTYIASSISTANT ADMINISTRATOR:
k-M
Change Order Attachment per Ordinance No. 004 -1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Unforeseen Conditions
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
Change Order exceeds $25,000 or 5% of contract price (whichever is greater).Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes []No ® ''
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® ✓
Explain: This was work outside the original scope.
}
Packet Pg. 1085
rest Royal Crest Builders
V I LD R S_ 1 1 745 5th Avenue Ocean
Marathon, FL - 33050
Rhone # 305 -735 -4042 Andrew() royal- crest.com
Fax # 239- 768 -0338 www.Royal- Crest.com
Name / Address
(JC Construction MGT
Date Estimate #
11/14/2016 4
Packet Pg. 1086
1 ' 4 7
6677 Overseas Highway
Marathon, FL, 33050
Office. 305-735-4042
Name / Address
MC - Anex
Date
Change Request#
I Project I
Description
Price
Amount
MARKUP
Total
Install one 6068 HMO Frames and Doors
2
2,562.21
5,124.42
5,124.42
(Approved by County Engineer)
Labor & Equipment
2
2,915.00
5,830.00
5,830.00
Overhead
0.05
11,707.42
585,37
585.37
Profit
0.05
12289.79
614.49
614.49
Project management (16 Hours)
16
85.00
1,360.00
1,360.00
The door will be ordered when this change
request is approved.
Order Time - 8 Weeks
Installation - 4 Weeks.
DOORS WILL NOT BE PAINTED
Total
$13,514.29
Signature: I Date:
MEMORANDUM
TO: Board of County Commissioners
From:. County Administrator /Assistant County Administrator /Acting County
Administrator
Date: November 30, 2016
RE: Change Orders
Attached is a proposed Change Order #1 JC Construction Management Inc., Marathon
Governemtn. The Contract Sum will be increased $13,514.28. The date of Substantial
Completion as of the date of this Change Order is March 12, 2017.
According to Ordinance No. 004 -1999 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda.
ii
Signature
County Administrator /Assistant County Administrator /Acting County
Administrator
1' � �a
Print Name
of
MONROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
The Redevelopment of Bernstein Park
TO CONTRACTOR:
Burke Construction Group, Inc.
10145 NW ISO" St
Doral FL 33172
The Contract is changed as follows:
CHANGE ORDER NO: I
INITIATION DATE: November 21, 2016
CONTRACT DATE: April 20, 2016
The original Contract Sum (Guaranteed Maximum Price). . ............ ................ $7, 921,975.00
Net change by previously authorized Change Orders .......... ...... ....... .................. $0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ... $7,921,975.00
The (Contract Sum
(Guaranteed Maximum Price) will be (increased) (decreased
(unchanged) by this Change Order ($7,841.13)
The new Contract Sum) (Guaranteed Maximum Price) including this Change Order is
............................................................................................................... $7,914,133.87
The Contract Time will be (increased) (decreased) (Ug2tanged) by ................... .......... 0 Days
The date of Substantial Completion as of the date of this Change Order is Friday, July 14, 2017
Detailed description of change order and justification:
0 a . - 9 M=0 1511111
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ARCHITECT:
CONTRACTOR:
M"
Willia
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DIRECTOR PROJECT MANAGEMENT:
Doug Spo
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Ga s �
n, Christine Hurley Date
Change Order Attachment per Ordinance No. 004 -1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Additional signage requested by County, offset the contractors ability to re -cycle exisitng
materials from the softball field.
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
CONTRACTOR: Burke Construction Group, Inc.
10145 NW 19th Street
Doral, Florida 33172
The Contract is changed as follows:
RPark closure signage- Under the General Conditions section 01500 we are only responsible for the 4x8
Project Sign. Three park closure signs were purchased and installed by Burke.
rare closure si na e.
The Parties reserve all legal, contractual rights and defenses, with regard to compenstion for delay
Subtotal - --
Contractor Fee - 10%
Contractor OH - 2.5%
GL Insurance 1%
Total ---- --
$580.50
$ 58.05
$ 14,51
$ 5.81
$658.87
Not valid until signed by the Owner and Contractor.
The original (Contract Sum) t1 Marr' ) was ............................................. .._ -_ $ 7,921,975.00
Net change by previously authorized Change Orders ......... ............................... $
The (Contract Sum) (GUMAtead- melee) prior to this Change Order was ....................... $ 7
The (Contract Sum) (+Gua steed tom} will be (increased) (decreased) 658.87
(unchanged) by this Change Order in the amount of ............................... ............................... $
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will be..,....... $ 7,922,633.87
The Contract Time will be (increased) se sged) by (21 days)
The date of Substantial Completion as of the date of this Change Order therefore is TBD
Master Permit Issue Date: 00/00 /0000 Contract Base Days: F 330 Added Time Above:
Reservations: This proposal is based solely on the usual cost elements such as labor material and normal markups, and does not include
any amount for additional changes in the sequence of work, delays, disruptions, rescheduling, lost productivity, extended or unabsorbed overhead,
overtime, acceleration and or impact costs, unless specifically stated. The right is expressly reserved to amend and make claim for any and all of
these related items prior to final settlement of this contract.
Burke Construction Group, Inc. Monroe County Board of County Commissioner
CONTRACTOR OWNER
10145 NW 19th St inn Wh;rhPa,t Ctrrat
Address
Address
Doral, FL 33172 Key West, FL 33040
BY
Project Manager
DATE
BY
Authorized Signature
DATE
10
Invoice
Date J invoice
8/1712016 1 268
0
CL
Customer E-mail Customer Phone P.O. No. Terms Project
ROBERTS@BCGCONSTRUCTION.NP-T 305-989-0155
0
Quantity Description Rate Amount tM
3 1 COLOR HIGH PERFORMANCE CUT VRIYL, APPLIED TO 1/4" CORRUGATED 180.001 540.00T
PLASTIC
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04
Subtotal $540.00
RF1 #1611-017
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RF1 161 - 1-017 Reuse of existing clay
Jdhnnie Yongue (Monroe County En i
gineering) FROM: Siii f Rokje�f-' 'Burkp
I 100 SO Street
Koy West, Florida 33040
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D E, �TATUS� r e
OUE DATL.
DS T I IV, RA, "F-,
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DRAWING NUMBER: SIPEC SECTIOW
LiNKED DRAWiNGS:
RECENED FROM,- Brad Moretti (Burke Construction Group, Inc.)
C 0 P I E S TCJ
?tip( '611-017 Reuse of existing clay,
1�4' Mmiet'u- tha Field DMs'Or Pfes'l Mtas dee.rMad Ulhe exisung clay as in "(300D w ana - k1
Mr, AvIor rfl pr t()sr, thac 0 r County re.Ise Me a cll�iy o f Bernsre,li
n teu' 0i new ciak",
1 or-'rioses the f
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A �'E:L;SE� !hP, exiSfinq day f� r n �', z e. i n P a r k fo T4 c ofi: t .,° 2 7 5V) M
Ail #2 faY 4 r"Ampper of new f r a n' I
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DATE COPtES TO
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MEMORANDUM
TO: Board of County Commissioners
From: County Administrator /Assistant County Administrator /Acting County
Administrator
Date: December 8, 2016
RE: Change Orders
Attached is a proposed Change Order #1 Burke Construction Group, Inc., The
Redevelopment of Bernstein Park. The Contract Sum will be decreased $7,841.13. The
date of Substantial Completion as of the date of this Change Order is July 14, 2017.
According to Ordinance No. 004 -1999 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda.
t
Signature
County Administrator /Assistant County Administrator /Acting County
Administrator
Print Name
of
M ONROE C OUNTY /E NGINEERING / PRO
M
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
HVAC System Improvements
Stock Island Jail Complex INITIATION DATE: December 7, 2016
TO CONTRACTOR:
Sea Tech of the Florida Keys, Inc
131 Palomino Horse Trail
Big Pine Key, Florida 33043
CONTRACT DATE: June 15, 2016
Contractors Change Order Request: 1
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ............... .................$1,538,612.00
Net change by previously authorized Change Orders ...... ............................... $ 00.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was..$1,538,612.00
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order..$00.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order $00.00
The Contract Time will be (increased) (decreased) (unchanged) by. .........,.,....,....31 Days
The date of Substantial Completion as of the date of this Change Order is ............ March 23, 2017
Detailed description of change order and justification:
Air Handlgrs,
This; chpage _Order is 0.9% gf the od i al ggpi CA p!jce.
sig ned - IS101 d gaMgo
ARCHITECT: /C %V%e¢r - Tod
CONTRACTOR:
DIRECTOR PROJECT MANAGEMENT:
COUNTY /ASSISTANT ADMINISTRATOR.
z /71 i.b
/
Date
Date
2y�
SeaTech 0%.o mcp
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
November 30, 2016
Attn: Dan Bensley
Monroe County Public
Works & Engineering
1100 Simonton Street, 2 -216
Key West, FL 33040
Re: HVAC Improvements — Stock Island Jail Complex
Subject: Time Extension
Dear Mr. Bensley,
Sea Tech is requesting a Thirty One (3 1) day no cost time extension to our contract. There have
been delays in the procurement of the Air Handlers. This will give us a substantial completion date of
March 23, 2017. Please see attached updated schedule.
Sea Tech has every intention of accelerating the work progress to reduce the time indicated on the
project schedule. Please advise if you need additional information. I may be reached at (305) 872 -0888.
Sincerely,
Ryon LaChapelle
Ryon LaChapelle
Project Manager
Page 1 of 1
MONROE COUNT'' /ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 4
SR 4A Little Torch Boat Ramp Repairs
1200 Truman Ave, Key West, FL 33040 INITIATION DATE: October 25, 2016
TO CONTRACTOR:
Sea Tech of the Florida Keys
131 Palomino Trail
Big Pine Key, FL 33040
The Contract is changed as follows:
CONTRACT DATE: April 20, 2016
The original (Contract Sum) (Guaranteed Maximum Price)........ ........$112,525.00
Net change by previously authorized Change Orders ........... ................ ....... ..., ..............$18,803.00
The (Guaranteed Maximum Price) prior to this Change order was.., ....,....$131,328.00
The (Contr'act Surat) (Guaranteed Maximum Price) will be (increased) r a d)
(Unchanged) by this Change Order ...... - $3,684.00
The new (Contract Surn) (Guaranteed Maximum Price) including this Change Order is...... $127,644.00
The Contract Time will be (increased) (decreased) (unch n by...... .................. 0 Days
The date of Substantial Completion as of the date of this Change Order is ..............October 14, 2016
Detailed description of change order and justification:
ARCHITECT:
0/
Roman Gastesi
Kevin Wilson
Christine Hurley
originally anticioaa ed. Re moval , of , gMygi navigational hazard was corngleted with a clam bucket This
Change Order Attachment per Ordinance No. 004 -1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Change in means and methods resulted in a credit to the county.
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater).Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
$a CiTe C; h e%,%.o inc
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
September 29, 2016
Monroe County Engineering
Attn: Cary Knight
1100 Simonton Street, 2 -216
Key West, FL 33040
Re: Little Torch Boat Ramp Repairs
Subject: Change Order #04 — Additional Gravel
We hereby propose to furnish materials, equipment and perform the labor necessary to
-Provide and spread additional limestone gravel to parking lot.
1- Additional Gravel for Parking Lot
1.1 Material Load #4 Rock 1 load @ 328.82
$328.82
1.2 Bobcat Labor spreading #4 Rock 3 hrs @ 150
$450.00
1.3 Material Load Miami #57 Rock 2 load @ 913.75
$1,827.50
1.4 Bobcat Labor spreading #57 Rock 5 hrs @ 150
$750.00
Subtotal
$3,356.32
0/H 5%
$167.82
Subtotal
$3,524.14
Profit 5%
$176.21
Y_.. _
$3,700
All material is guaranteed to be as specified and the above work to be performed in
accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of
Three Thousand, Seven Hundred Dollars .. ......................$3,700.00
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC. Note - This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature
Date
rl
CHARLEY TOPPINO & SONS, INC.
P. O. BOX 787
KEY WEST, FL 33041
(305)296 -5606 Fax: (305)296 -1207
Invoice No: 39039 Date 08/15/2016
Page 1 of 1
'B1111ng Information:
SEA TECH, INC.
P.O. BOX 420529
SUMMERLAND KEY, FL 33042 -0529
Fax:
nvoice Descri
LOCAL ROCK - TICKET# 13361
Item
Date
Description of Work
Units
Unit Cost
Amount
1
08/15/2016
#4 ROCK DELIVERED
9.09
32,00
290.88
TICKET# 133681
2
08/15/2016
FUELSURCHARGE
1.00
7.00
7.00-
3
08/15/2016
ENVIRONMENTAL FEE
1.00
8.00
8.00
4
Sales Tax @ 7.50 %
22.94
Total Invoice Amount
328.82
Bill To:
Sea Tech, Inc.
830 Crane Blvd.
Sugarloaf Key, FL. 33042
Total $913.75 ,
Invoices are payable upon receipt unless otherwise stated P $0.00
A 1.5% Finance Fee will be applied to any past due balance.
Customer /Agent shell be responsible for any expenses incurred in the collection of unpaid balances. Balance Due $913.75
ife OTC 0 h eNw in,c
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
September 29, 2016
Monroe County Engineering
Attn: Cary Knight
1100 Simonton Street, 2 -216
Key West, FL 33040
Re: Little Torch Boat Ramp Repairs
Subject: Change Order #05 - Repair three concrete pilings
We hereby propose to furnish materials, equipment and perform the labor necessary to:
- Repair concrete on three concrete pilings below dock-
1 - Repair three concrete pilings
1.1 Remove Damaged concrete 6 hrs @ 35 $210.00
1.2 Sika 110 Armetec Bonding Agent 1 ea @ 166.01 $166.01
1.3 Sika 223 Concrete Mix 3 ea @ 15.41 $46.23
1.4 Labor to repair 3 concrete Pilings 12 hrs @ 35 $420.00
Subtotal $842.24
O/ 5", $42.11
Subtotal $884.35
Profit 5% $44.22
TOTAL $9?9
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's specifications and completed in a substantial workmanlike manner for the sum of
, Nine Hundred Twenty Nine Dollars ....................... ........................$929.00
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents, or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC. Note - This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature
Date
Page 1 of 1
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A
Se aTe c h in
OF THE FLORIDA KEYS
LICENSED BUILDING CONTRACTORS
October 25, 2016
Monroe County Engineering
Attn: Cary Knight
1100 Simonton Street, 2 -216
Key West, FL 33040
Re: Little Torch Boat Ramp Repairs
Subject: Change Order #05 — Credit for field changes of CO #02 - Extend Cofferdam and remove prop wash shoal
1- Credit for field changes to CO #02 - Remove Prop wash Shoal
1.1 Remove Shoal with Clam Bucket 2 hrs @ 300 $600.00
1.2 Credit for not driving additional sheet pilings -1 Is @ 6600
$6,600.00
1.3 Credit to not remove /grade gravel mound in line item - hrs @ 35 - $840.00
1.2 of CO #02 24
1.4 Credit for equipment to remove gravel in line item 1.3 -2 days @ 350 - $700.00
of CO #02
Subtotal
$7,540.00
O/H 5%
- $377.00
Subtotal
$7,917.00
Profit 5%
- $395.85
TOTAL
40,334
All material is guaranteed to be as specified and the above work to be performed in accordance with the
manufacturer's
specifications and completed in a substantial workmanlike manner for the sum of:
l� Minus fight Thousand, 'Three i undre 'Thir een Dollars_,_ ......
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will
become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our
control. Owner to carry fire, tornado and other necessary insurance upon above work. Workers Compensation and General Liability
insurance on above work will be taken out by SEA TECH, INC.
Note - This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work
specified. Payment will be made as outlined above.
Signature Date
a .
a
a
a
a
a
a
a
Page 1 of 1
MONROE COUNTYIENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITS E- Marathon Government CHANGE ORDER NO 02
Center Annex Spalling Repairs INITIATION DATE 12108=116
TO CONTRACTOR: JC Construction CONTRACT DATE� 7/2012016
Management Ind.
The Contract is changed as follows:
Detailed description of change order and justification.
,r :,s ad�dadd�ibof,,11 mof lln(z� jjq, "rt a area that 01
rrade aN/ailabie wh&i ar, ohsci to radio t.ovier was
Gianae Order is 0.32% fir Eft onginal g�l
Iffignmimm
CONTRACTOR:
D�RECTOR PROJECT MANAGE
COUNTY/ASSISTANT ADMDIPS'
to
C24.a
Change Order Attachment per Ordinance No. 004 -1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Unforeseen Conditions
t
Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
E
Change Order exceeds $25,000 or 5% of contract price (v hichever is greater).Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
N
Project architect approves the change order. Yes ® NoEJ
If no, explanation of why:
Change Order is correcting an error or omission in design' document. Yes []No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: This was work outside the original scope.
Packet Pg. 1108
MEMORANDUM
TO: Board of County Commissioners
From: County Administrator /Assistant County Administrator /Acting County
Administrator
Date: December 13, 2016
RE: Change Orders
Attached is a proposed Change Order #2 JC Construction Management Inc., Marathon
Government Center Annex Spalling Repairs. The Contract Sum will be increased
$440.00. The date of Substantial Completion as of the date of this Change Order is
March 12, 2017.
According to Ordinance No. 004 -1999 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners at least 24 hours prior to approval, assuming they are within the
Administrator's prescribed limits. Change orders not within the Administrator's authority
are placed on the BOCC agenda.
Signature
County Administrator /Assistant County Administrator /Acting County
Administrator
Print Name
of
MONROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
ENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
East Martello Museum ADA Upgrades
TO CONTRACTOR:
Barracuda Builders of Key West, Inc.
5601 3' avenue, Key West, FL 33040
CHANGE ORDER NO: 4
INITIATION DATE: 12/16/2016
CONTRACT DATE: 3/23/2016
The Contract is changed as follows:
The original ( Contract Sum) (Guaranteed Maximum Price) .............. ....................$149,780.00
Net change by previously authorized Change Orders ....................... .....................$51,580.00
The ( Contract Sum) (Guaranteed Maximum Price) prior to this Change order was... $201,360.00
The ( Contract Sum (Guaranteed Maximum Price) will be (increased) (decreased)
( unchanged ) by this Change Order ....... $00.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ...... $201,360.00
The Contract Time will be (increased (decreased) (unchanged) by ......................14 Days
The date of Substantial Completion as of the date of this Change Order is........... 2/21/2
Detailed description of change order and justification:
This change Order is % of the on inal contract orice. 0.0%
Not valid until signedbv Owner, Architect if a lica le and Contractor
. s
ARCHITECT:
CONTRACTOR: _ Y _ I - Zli uka
DIRECTOR PROJECT MANAGEMENT
COUNTY /ASSISTANT ADMINISTRATOR: tC
Date
Change Order Attachment per Ordinance No. 004 -1999
m Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Material ordering delay
0 Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
Change Order exceeds $25,000 or 5% of contract price (whichever is greater).
Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
(]"ONTRACT CHANGE ORDER
PROJECT TITLE:
Construction of the Monroe County Fire
Training Academy, Crawl Key, FL
TO CONTRACTOR:
Pedro Falcon Electrical Contractors, Inc.
31160 Avenue C
Big Pine Key. FL 33043
N
FOUW'4) daysneeded for contractor to reach substantial compfetion of the re airs and two weeks
L
needed for county review and argq �ance,
This change Order is O % of the original gontraol prigg. 1
111JURAME91"M
------- P-tz
William ' HonW
Christian
DIRECTOR PROJECT MANAGEMENT-
Dou-g� I
COUNTY/ASSIST. ADMINISTRATOR \,.
Ror n C
KevAn mison
Christine Hurley
WArm
FjAjW
I Packet Pg. 1112 1
a Change Order was not included in the original contract specifications. Yes [D No 7
If Yes, explanation:
Four (4) days needed for contractor to reach substantial completion of the repairs and two
weeks needed for county review and acceptance.
* Change Order was included in the original specifications. Yes 0 No M
e Change Order exceeds $25,000 or 5% of contract price (whichever is greater).Yes [] No 2
& Project architect approves the change order. Yes F • Lj
a Change Order is correcting an error or omission in design document, Yes []No H
kH
Yon ue -Johnnie
From: Christian Brisson <cb @pedrofalcon.com>
Sent: Monday, December 12, 2016 5:08 PM
To: Yongue- Johnnie
Cc: nalam @pamiami.com; 'Laura Sturgeon'; JD @pedrofalcon.com
Subject: RE: Crawl Key Fire Academy: Request for a time extension
Johnnie,
After speaking with Nasir and JD, here is the schedule for the last repairs. We are scheduled to pour the beam this
Friday 16 December. Therefore, P & A will have an inspection of the beam Thursday afternoon. The beam will cure over
the weekend. On Monday, we will strip the beam and cover it with wet burlap. On Tuesday Nasir will come and inspect
the beam and eventually provide his final report. Anticipating the final report no later than Wednesday 21
December. Nasir is leaving for the holidays and not returning until 12 January. So if the County has any questions , Nasir
will not be around to answer them.
Therefore, If the County can provide an extension until 23 December for the repairs and receiving the final report, that
would work for the above schedule; however, if the County requires clarifications to the final report, we would need
additional time to be able to respond which would come after the 12 January.
Thanks
Sincerely,
Pedro Falcon Contractors, Inc.
Christian Brisson
President
Pedro Falcon Contractors, Inc.
31160 Ave C
Big Pine Key, FL 33043
Cell: 305 - 587 -4013
Tel: 305 - 872 -2200 ext 26
Fax: 305 - 872 -2219
web site: pedrofalcon.com
From: Yongue - Johnnie [mailto: Yong ue- Johnnie @ Mon roeCounty- FL.Gov]
Sent: Monday, December 12, 2016 10:29 AM
To: 'Christian Brisson'
Cc: nalam @pamiami.com; Laura Sturgeon; JD @pedrofalcon.com
Subject: RE: Crawl Key Fire Academy: Request for a time extension
That Will be fine, we would like you to include the time necessary for Nasir to complete his inspection and deliver his
report as well.
Thanks,
Johnnie Yongue
Project Manager
Monroe County Public Works & Engineering Division
Project Management Department
Office: (305)292 -4429
Cell: (305)504 -4148
Y or1$;u e- !q!tgn ee M H.Goy
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW, MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAY BE SUBJECT TO PUBLIC DISCLOSURE.
From: Christian Brisson [m�ailta2.t�R foIcca ra.,rrl]
Sent: Friday, December 09, 2016 6:37 AM
To: Yongue - Johnnie
Cc: M,atam ap mlami ; Laura Sturgeon, ID 1 DCdrt - alt pFJ,
Subject: Crawl Key Fire Academy: Request for a time extension
Johnnie,
To be sure we do not miss the deadline o 19 December, we respectfully request an additional 4 days to complete the
repair work listed in Nasir's last reports. This would place the contract deadline to 23 December 2016.
Please let me know if this is acceptable.
Thanks
Sincerely,
Pedro Falcon Contractors, Inc.
Christian Brisson
President
Pedro Falcon Contractors, Inc,
31160 Ave C
Big Pine Key, FL 33043
Cell: 305 - 587 -4013
Tel: 305 - 872 -2200 ext 26
Fax: 305 - 872 -2219
web site: pedrofalcon.com
From: Yongue - Johnnie [ITail!'a: phrtnie. o_n raeCgl�nly °FI ,.cy]
Sent: Tuesday, December 06, 2016 10:37 AM
To: 'Christian Brisson'
Cc: M40 p trL€am _cgl1j; ,Jt?t ?af? d of lcgM.ggm; William Horn; timminsengrllc ( tininl n$ a:I��IIs LTftJJeI); Sposito
Doug
Subject: RE: Crawl Key Fire Academy: Response to Mr. Timmin's Review Comments
Christian,
Monroe County and the FOR have accepted Nasir Alam's responses and report concerning the Crawl Key fire Academy
Beam repairs. Please proceed with submitting the design solutions to Marathon permitting and with completing the
repairs as directed in the engineers report. I will need an updated schedule for repairs and prospective days for concrete
pours. Please let us know as soon as possible if additional time will be needed, currently we have all repairs completed
by December 19 2016.
Thanks,
Johnnie Yongue
Project Manager
Monroe County Public Works & Engineering Division
Project Management Department
Office: (305)292-4429
Cell: (305)504 -4148
Yo -Joh tQV 9nroeCo I1y
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAY BE SUBJECT TO PUBLIC DISCLOSURE.
From: Christian Brisson [mailtq c(keWdrofalcr�n,cnrn]
Sent: Tuesday, December 06, 2016 8:58 AM
To: Yongue- Johnnie
Cc: PA r11 @Pa 41Tf v ,0, ?; D _tc pc Jg (ca ,corn
Subject: Crawl Key Fire Academy: Response to Mr. Timmin's Review Comments
Johnnie,
Attached is our response to Mr. Tom Timmin's comments. The deadline for the repairs is 19 December which is
approaching rapidly. I strongly believe that the reports from Wingerter and P & A overwhelmingly proves the repairs
we have performed already and the additional three more repairs required by P & A will provide Monroe County the
structural integrity required by code and longevity of the building per the original design. We are anxious to complete
the last three repairs and pursues the completion of the building in its entirety.
Please provide us the go ahead to go complete the repairs so we can meet the 19 December deadline.
Thanks
Sincerely,
Pedro Falcon Contractors, Inc.
Christian Brisson
President
Pedro Falcon Contractors, Inc.
31160 Ave C
Big Pine Key, FL 33043
Cell: 305 - 587 -4013
Tel: 305 - 872 -2200 ext 26
Fax: 305-872-2219
web site: pedrofalcon.com
From: Nasir Alam [marl r�41,4 a rr�lan1J,,e n ]
Sent: Monday, December 05, 2016 5:09 PM
To: Christian Brisson
Cc: Claudia Mariategui
Subject: Response to Mr. Timmin's Review Comments
Christian:
Attached please find our response to Mr. Timmin's review comments. We have performed additional calculations to
satisfy his comments; copies are attached as additional exhibits. Please send a copy to Monroe County for their review
Should you have any comment or question please feel free to call.
Nasir M. Alam, P.E.
CEO & Principal
<A6,,P1$TQMNQ- ALAM
7171 SW 62nd Avenue, 4th Floor
Miami, FL 33143
n a lan arn ini.c
O - (305) 669 -2700
C - (786) 303 -0288
' • • 0 ,
PROJECT TITLE: Pedestrian Bridge Over Marvin Adams Waterway Project
TO CONTRACTOR: D.N. Higgins, Inc.
The Contract is changed as follows:
The original Contract Sum .......................................... ......... ............. ........ ......... .$966,959.68
Net change by previously authorized Change Orders .................. $1,004.00
The Contract Sum prior to this Change order was .... ............................... ...................$967,963.68
The Contract Sum will be increased by this Change Order. .. ............... ..... .....................$16,822.68
The new Contract Sum including this Change Order is ............................... .................$984,786.36
The Contract Time will not increase as a result of this change order,.
The date of Substantial Completion as of the date of this Change Order is 1/7/17..
Detailed description of change order and justification:
The quantity of sod in the contract only included 10 ft of the sloped embankment and not the entire sloped
area of the embankment on the north and south side of the bridge. The additional sod is required to
prevent erosion of the embankment. This change will add 1,401.89SY of sod which will be required for
FHWA/FDOT final approval of the project.
The materials increased from the original bid amount are included in this Change Order 3.
Bid Item
1
Description
I +/-
I Quantity
UOM
Unit cost
1 $ Amount
570 -1 -2
Performance Turf Sod
I Increase
1 1401.89
SY
$12.00
1 $16,822.68
County agrees to accept the change and monetary compensation to Contractor and Contractor hereby
waives and releases any and all claims for any additional compensation related to this bid item.
FOR and CEI concur with contractor change order request attached.
CHANGE ORDER NO: 3
INITIATION DATE: 12/19/16
CONTRACT DATE: 12/9/15
This increase Change Order No. 3 is (.017 %) of the original contract price.
CONTRACTOR (DN HIGGINS):
t I--
.... .......
DA—lk-- N.
)�I16
ENGINEERING SERVICES DIRECT
ASSISTANT COUNTY ADMINISTRATOR:
Dat
Date
s�
ps
Change Order Attachment per Ordinance No. 004 -1999
e Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: FOR underestimated sod required on south side embankment
e Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
e Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0 Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes ®No ❑
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
The contact is currently under budget on the concrete line item so that this increase in sod has no net
overall adverse financial effect.
RFI -9
.'om: Douglas N. Higgins, Inc.
r0 Parsons Brinkerhoff
1 1358 Okeechobee Blvd, Suite 2,
9501 Overseas Hwy,
Royal Palm Beach, Fl, 33411.
Marathon, FL 33050
P ho n e: (561) 469 -1622 Fax: (561) 469 4623
Phone: (950) 658 -9259 Fax:
Project Name: U.S. • I Shared use Path over the
Receipt Logged:
Mai vin Adams Waterivay
Submitted By Jim Hennigar
bate: 12/9/16
Drv(VSpecNcfltevision /Detail /Sect No. Sheet 3
Sub'ect: RFI -9: Sod Quantities
Problem & suggested solution:
The quantity of sod in the contract (1203.40SY) if only enough to cover the area between the
shared use path and U.S. -1 and does not cover the sloped area of the embanlclnent.lhre
calculate a quantity in the region of a Further + /- 1200SY will be required to complete the area
needing to be sodded.
Engineering Dept. Review
Solution:
The calculated sod quantity (1203 SY) covers the area between the shared used path
and US -1 plus ]Oft of the sloped embankment. With that said, we concur that the
quantity is not enough to complete the sloped embankment and +1- 12005Y is needed
to complete the required remaining embankment area.
END OF SECTION 01395
k
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REQUEST FOR INFORMATION
£OR Concurrence
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62920 Overseas Highway
Conch Key, FL 33050
Porn Chakkaphak: 305.481.0583
Jordan SaUnger 954,658.
wvi w. t>worid.c oni
12/16/2016
Judith S. Clarke, P.E.
Director of Engineering Services
Monroe County
1100 Simonton Street
Key West, Florida 33040
Project Name:
Monroe County Marvin Adams Pedestrian Project
Project FIN:
434689- 1 -58 -01
Contract:
G0281
Fed Aid No.:
485 -1229P
County:
Monroe
RE: Change Order #3 -- Additional 1,401.89 SY of Performance Turf Sod
Dear Ms. Clarke:
Parsons Brinckerhoff has reviewed the design change submittal. The original quantity of sod detailed in
the plans is sufficient only to cover the area between the path and US -1 and the small area in front of the
retaining walls between the two bridges. This would leave the entire embankment area on the south side
of the waterway, plus a small area that runs along the beginning of the path on the north end of the project
un- sodded. Field measurements determine that an additional 1,401.89 SY of sod is needed. Placement of
this sod is required to prevent erosion of the sloped embankment. As such, Parsons Brinckerhoff
recommends approval of this design change.
Please find herein, all documents pertaining to the requested design change.
If you should have any questions, please do not hesitate to contact me at (305) 481- 0583.
Sincerely,
Pomsit Chakkaphak, P.E.
Senior Project Engineer
Parsons Brinckerhoff
cc: Debbie London, Mahmoud Fahs, Nestor Barr Jordan Salinger, Project Fite
Design Chan Proposal to add Add ition Performance Turf Sod
CONTRACT:
G0281
PROJECT FIN:
434689- 1 -58 -01
FAP NO:
485 -1229P
DESCRIPTION:
This change order is to add an additional 1,401.89 SY of sod required to prevent erosion of the
embankment.
Monroe County Change Order #3
Contractor cost proposal
Concurrence from FOR via RF1 #9.
Salinger, Jordan J.
From: Jim Hennigar <jimh @dnhiggins.com>
Sent: Thursday, December 15, 2016 4:23 PM
To: Salinger, Jordan J.
Cc: Fahs, Mahmoud; pbpomc @gmail.com; Charles Cameron; Ernest Brown
Subject: Sod Quantity for Marvin Adams Shared use Path
Attachments: File Dec 15, 3 15 29 PM jpeg; File Dec 15, 3 4158 PM jpeg; File Dec 15, 418 04 PM jpeg;
File Dec 15, 4 18 36 PM jpeg
Follow Up Flag: Follow up
Flag Status: Flagged
Good afternoon Jordan,
Following the RFI we submitted, the FOR is in agreement that the quantity of sod is not sufficient to cover the sloped
embankment area.
Mahmoud and Ernie walked the project and agreed that the amount of sod in the contract is sufficient to cover the area
between the path and U.S. -1 and the small area in front of the retaining walls between the two bridges. The entire
embankment area on the south side of the waterway, plus a small area that runs along the beginning of the path on the
north end of the project, still need to be sodded.
By our calculations we will require a further 1,401.89SY of sod to complete the area of embankment. The extra cost of
this will come to $16,822,68.
I have attached the photographs that Debbie requested.
Please let me know If you need any further information.
Kind regards,
Jsw Lfife+utiigaM
Douglas N. Higgins, Inc.
4880 Donald Ross Road, Suite 200
Palm Beach Gardens, FL 33418
561.313.9815 - Mobile
561.469.1622 — Office
561.469.1623 — Fax
j, — E -Mail
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