Item C26County of Monroe
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BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
January 18, 2017
Agenda Item Number: C26
Agenda Item Summary #2549
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval to advertise a public hearing for the 02/15/2017 BOCC
meeting to be held in Key West. The public hearing is to satisfy public input grant application
requirements and to consider approval of Grant Award FTA Section 5310 - Year 42 (FFY 2017)
Capital Assistance Grant for the purpose of purchasing four (4) para- transit vehicles (buses) to serve
the transportation needs of the transportation disadvantaged, elderly, and persons with disabilities
throughout Monroe County.
ITEM BACKGROUND: The Florida Department of Transportation (FDOT) Section 5310 Grant is
applied for on an annual basis by the Monroe County Social Services Transit department. This grant
is intended to enhance mobility for seniors and persons with disabilities by providing funding for
programs such as Monroe County Social Services Transportation (MCT) to purchase vehicles.
These vehicles are equipped to serve the special needs of transit dependent populations beyond
traditional public transportation and in accordance with the Americans with Disabilities Act (ADA).
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 01/20/2016
to hold public input meeting to purchase four transportation buses and acceptance of any subsequent
grant awards.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT 5310 Advertising 12 -30 -16
FDOT 5310 Advertising Backup 12 -30 -16
FINANCIAL IMPACT:
Effective Date: 02/15/2017
Expiration Date:
Total Dollar Value of Contract: 500.00
Total Cost to County: 500.00 MAX
Current Year Portion:
Budgeted: Yes
Source of Funds: General Revenue
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
01/18/17 001 -61525 -SOCIAL SERVICE TRANSPORT
530498
$500.00
REVIEWED BY:
Sheryl Graham
Completed
12/30/2016 12:30 PM
Pedro Mercado
Completed
12/30/2016 2:03 PM
Budget and Finance
Completed
12/30/2016 2:12 PM
Maria Slavik
Completed
12/30/2016 2:17 PM
Kathy Peters
Completed
12/30/2016 3:11 PM
Board of County Commissioners
Completed
01/18/2017 9:00 AM
maintenance costs must have a District approved preventative maintenance plan and a cost allocation if
activities are performed in house. The Federal 5310 share for eligible capital expenses may not exceed
eighty percent (80 %).
6.2.13 FORM C -6: CAPITAL REQUEST METHODOLOGY FORM
Complete one request form if all vehicles being requested are the same type and configuration.
Complete another form to request a vehicle of a different type and configuration.
Information to fill this form out may be found at on the TRIPS website and or at the DMS website
for small vehicles; cars or station wagons.
6.2.14 EXHIBIT C: PUBLIC HEARING NOTICE AND PUBLISHER'S AFFIDAVIT
An opportunity for a public hearing is required ONLY for public agencies requesting capital
grants under Section 5310. An application for Section 5310 submitted by a public agency should
contain a copy of the notice of public hearing and an affidavit of publication.
A sample public notice is located in Section 2.14.1 of the Capital Assistance Application. A public
notice should contain all pertinent information relating to the project (such as number and types of
vehicles as well as the estimated cost of the vehicles) and should be published at least one time in a
newspaper of general circulation in the applicant's service area, no less than 15 or more than 30 days
prior to the submission of an application. The notice should state that persons requesting a hearing
must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the
FDOT District Office.
The deadline for hearing requests must be prior to the date applications are due at the District Office.
If a hearing is requested:
N
1. A hearing must be conducted;
2. The FDOT District Office must be notified of the date, time, and location of the hearing; and
3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of
issues) must be submitted to the FDOT District Office, before a Section 5310 award can be
made.
6.2.15 EXHIBIT D: LEASING
Exhibit must be completed by all applicants for capital assistance.
6.2.16 EXHIBIT E: FEDERAL CERTIFICATIONS AND ASSURANCES
The last page (Appendix A) of the annual Federal Register Notice that applies to Federal Certifications
and Assurances provides applicants with a single signature page on which an applicant and its attorney
must certify compliance with the requirements of the various Federal Transit Administration grants or
cooperative agreements. The Federal Register Notice is revised annually and is usually available
around January 1 of each year. Applicants may obtain a copy of the current year document through the
internet at the FTA web site If unable to access the form, applicants may contact their FDOT District
Florida Department of Transportation— 5310 Application Instruction Manual— FFY 170
Packet Pg. 1131
2.14EXHIBIT C: PUBLIC HEARING
Attach a copy of the notice of public hearing and an affidavit of publication here.
2.14.1 PUBLIC NOTICE -SAMPLE
All interested parties within (counties affected) are hereby advised that ( ublic a ency) is
applying to the Florida Department of Transportation for a capital grant under Section 5310 of the Federal
Transit Act of 1991, as amended, for the purchase of description of equi meet) to be used for the
provision of public transit services within (defined area of operation)
This notice is to provide an opportunity for a Public Hearing for this project. This public notice is to
ensure that this project and the contemplated services will not duplicate current or proposed services
provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is received by (Specify due
date .
Requests for a hearing must be addressed to (Public Agency name and address) and a copy sent to (name
and address of appropriate FDOT District Office).
All public notices must include the following language:
Florida Law and Title VI of the Civil Rights Act of 1964 Prohibits Discrimination in Public
accommodation on the basis of race, color, religion, sex, national origin, handicap, or of marital status.
Persons believing they have been discriminated against on these conditions may file a complaint with the
Florida Commission on Human Relations at 850- 488 -7082 or 800 - 342 -8170 (voice messaging)
Florida Department of Transportation — 5310 Application — FFY 17 0
Meeting Date: 1/20/2016 Division: Social Services
Bulk Item: Yes X No Department: Social Services/Transit
Staff Contact Person: Sheryl Graham 305-292-451
TOTAL COST: $500 max BUDGETED: Yes X No
TO COUNTY: $ 500 max SOURCE OF FUNDS: 001-61525-530498
DISPOSITION: EN ITEM
Revised 8/06
W
CONTRACT COSTS
Total Dollar Value of Contract: approx: $500 max
Budgeted Yes XX No ❑ Account Codes:
County Match: n/a
Additional Match: -0-
Total Match: n/a
Estimated Ongoing Costs: For:
(Not included in dollar value above) (e.& T
Current Year Portion:
ADDITIONAL CASTS
h
1 Comments:
Reviewer Date Out
1/4/16
slvx.0 sUul "I ANUVINVU &/I. 1/ul ivl.�Lr FFZ
Changes
Date In
Needed
Department Head
1/4/16
Yes 11 No
Risk Management
-, -jl I,",;
Yes 0 No F�
O.M.B./Purchasing
Yes No
County Attorney
I
Yes No);b
1 Comments:
Reviewer Date Out
1/4/16
slvx.0 sUul "I ANUVINVU &/I. 1/ul ivl.�Lr FFZ
*PERATING AND CAPITAL ASSISTANCE APPLICATION MANUAL
FLORIDA DEPARTMENT OF TRANSPORTATION - PUBLIC TRANSIT OFFICE
An opportuni for apublic hearing is requi ONLY for public agencies requesting cao�u grants under
Section 5 U
l[i �oanocndmztocScndou53l0ouhod�rdhvuoohlio��eocyabou]doo capital u copy ofthe
notice nfpublic oy Exhibit Q and an. affidavit of publication.
A sample . public notice in located in the Appendix of this manua A public notice should contain all.
pertinent information rela hotbc leot (such us number and t�peoof vehicles usvveU os the eutiuu�ed
cost of the vehicles) and should hc published a1 least one time ivauewspaperof general circulation inthe
applicant's service area, no less than 15 or more than '10 days prior to the submission ofmzapplication.
The notice should state that persons requesting 4 hearing must notify the applicant of the request, in
writing, and send a copy uf the request for ahcuriu�to the FD8lFDist Of5cc.
The deadline for hearing requests must be prior to the date applications are due at the District Office. If
oheorio�isrequested:
l. Abcuriuo must be conducted;
I
The MOT District [)fboc must be notified of the date, t and location ofthe hear and
�� /\ copy of the minutes of the hearing (to include u discussion ofissues raised and resolution of
issues) must be submitted to the MOT District Office, before a Section 5' ) 10 award can be made.
Florida Departinent oF Transportation —53IO Application Mumial— FFY16
( 11 Pertains to Exhibit Q
All interested parties within _counties affected) are hereby advised that applying
to the Florida Department of Transportation. for a capital grant under Section 5310 of the Federal Transit
Act of 1991, as amended, for the purchase of (description of equipment) to be used for the provision of
public transit services within (defined area of o
This notice is to provide an opportunity for a Public Hearing for this project. This public notice is to
ensure that this project and the contemplated services will not duplicate current or proposed services
provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is received by (Specify due
dqte),
Requests for a hearing must be addressed to (Public Agency name and address) and a copy sent to
(name and address of appropriate FDOT District Office.)
All public notices must include the following language:
Florida Law and Title VI of the Civil Rights Act of 1964 Prohibits Discrimination in Public
accommodation on the basis of race, color, religion, sex, national oriain, handicap, or of marital status.
Persons believing they have been discriminated against on these conditions may file a complaint with the
Florida Commission on Human Relations at 850-488-7082 or 800-342-8170 (voice messaging)
Florida Department of Transportation — 5 10 Application Manual — FFYI.6 Ii
II 1�11 ME
X1111M
Before the undersigned authority personally appeared Tommy Todd, who on
oath says that he is Advertising Director of the Key West Citizen, a daily
newspaper published in Key West, in Monroe County, Florida; that the
attached copy of advertisement, being a legal notice in the matter of
was published in said newspaper in the issue(s) of
Affiant further says that the Key West Citizen is a newspaper published in
Key West in said Monroe County, Florida and that the said newspaper has
heretofore been continuously published in said Monroe County, Florida every
day, and has been entered as second-class mail matter at the post office in Key
West, in said Monroe County, Florida, or a period of I year next preceding
the first publication of the attached cop padvertis p went; a affiant further
says that he has neither paid nor promised y
y . arson , , firm or or rporation any
� f irm
discount, rebate, commission or refund the purp o securing this
advertisement for publication in the said n soaDer.
Signature of Affiant
Sworn and subscribed before me this?- of January, 2016
Notary Public:
Dawn Kawzinsky
Expires: 1/4/2020
Personally Known — x - Produced Identification
Type of Identification Produced
(The Floffida Keys
Robert B. Shillinger, County Attorney "r
Pedro J. Mercado. Assistant Count, Attorney **
Natileene "'. Cassel. Assistant Count} Attorney **
C\nthia I.- IIaIL Assistant Count Attorney **
Christine Limbert Barro�Ns_Assistant Countv Attorney,
Derek V. I Ioward_ Assistant Counh Attorney **
Lisa Granger. Assistant County Attorney
Steven T. Williams. Assistant k WAM Attorne%
Peter H. Morris, Assistant Count Attorney
Chris Ambrosio, Assistant County Attorney
"Board Certified in City, Counh & Local Govt. Latt
January 21, 2016
The Key West Citizen
Attn: Legal Advertising -- Dawn Kavvzinskti
3420 Northside Drive
BOARD OF COUNTY COMMISSIONERS
Mayor Danny L. Kolhage, District I
Mayor Pro Iem Heather Carruthers. District 3
George Neugent, District 2
David Rice, District 4
Sylvia J. Murphy. District 5
Office of the County Attorney
] 1 1 ] 12` Street, Suite 408
Key West, FL 33040
(305) 292 - 3470 -- Phone
(305) 292 -3516 - Fax
The Reporter
Attn: Legal Advertising — Beverly Traeger
P. O. Box 1197
Key West, FL 33040
(Account #863)
The Keynoter
Attn: Legal Advertising — Beverly Traeger
P. O. Box 158
Marathon, FL 33050
(Account #182475)
Tavernier, FL 33070
(Account # 182475)
Re: Notice of Public Dearing — Federal Transit Administration Grant Application to FDOT,
Elderly and Persons with Disabilities Program Capital Assistance Grant for purchase o
four (4) Para- transit vehicles
Enclosed please find one Notice of Public Hearing for publication in the Legal Ad section of your
newspaper(s) on the dates indicated below. I would appreciate confirmation of receipt of this request
and publication date(s) via m e -mail address: Da stugue - Laurie % amonroecounty- fl.gov. Please mail
the subsequent bill and Proof of Publication Affidavit directly to:
Board of County Commissioners
c/o Coun y Attorney's Office
111 12 Street, Suite 408
Key- West. FI, 33040.
Thank you for your assistance in this matter. Should you have any questions, please feel free
to contact me directly by phoning (305) 29 Have a great day
Paralegal
LFD:
Enclosure: Notice