Item I1County of Monroe
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BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
January 18, 2017
Agenda Item Number: I.1
Agenda Item Summary #2497
BULK ITEM: No DEPARTMENT: Building
TIME APPROXIMATE: STAFF CONTACT: Rick Griffin (305) 453 -8815
N/A
AGENDA ITEM WORDING: Approval to authorize incentive pay for Building Inspector James
Shady for attaining a FEMA /Monroe County sponsored Floodplain Manager Certification course.
ITEM BACKGROUND: To receive incentive pay for additional certifications, Monroe County
Policies and Procedures Manual (page 33 and 34) Section 4.08 Salary Ranges, Progressions,
Increases, (H) Recruitment and Retention Increases: Certification Incentive Salary Increase (B)
indicate an employee must (a) currently be employed by the County in a career service status
position; (b) have been continuously employed with the County for at least one calendar year prior to
the date of registration of the certification; (c) have received at least a "meets expectations" rating on
their most recent performance evaluation, must currently be performing at an acceptable level, and
may not have been issued a written warning within the previous twelve (12) months. James Shady
was hired as a Building Inspector /Plans Examiner on November 1, 2016 and is registered to take the
ASFPM Certified Floodplain Manager class and exam in February, 2017. This course is a county
sponsored course and it is imperative for the County inspectors to become certified as Certified
Floodplain Managers. This helps with our FEMA standing. Upon successful attainment of this
certification, we are seeking approval to grant the $1,500 per year incentive pay, even though he has
been employed less than one year with Monroe County.
PREVIOUS RELEVANT BOCC ACTION: On October 17, 2012, the BOCC approved incentive
pay for the Building Official obtaining his Floodplain Manager Certification with less than one year
of employment with Monroe County.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
PPP Rev. 8 -17 -16 Certification Pay
Job Description James Shady
FINANCIAL IMPACT:
Effective Date: 3/1/17
Expiration Date: Ongoing as long as certification is maintained
Total Dollar Value of Contract: N/A
Total Cost to County: $1,500 per year
Current Year Portion: $1,000 (FY17)
Budgeted: Yes
Source of Funds: Building Department 180 -52502
CPI:
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
03/01/17 180 -52502 - BUILDING DEPARTMENT
$125 Per Month x 8 Months (FYI 7)
$1,000.00
h]X TA1 IH11."
Rick Griffin
Completed
Assistant County Administrator Christine
Hurley
12/13/2016 11:13 AM
Steve Williams
Completed
Budget and Finance
Completed
Maria Slavik
Completed
Kathy Peters
Completed
Board of County Commissioners
Completed
12/06/2016 10:54 AM
Completed
12/22/2016 11:28 AM
12/23/2016 8:07 AM
12/23/2016 8:44 AM
12/23/2016 9:41 AM
01/18/2017 9:00 AM
retention increases as single or multiple salary adjustments; however, if multiple salary adjustments are
made for one employee's retention increase the total of those salary adjustments may not exceed 25% of
the affected employee's salary prior to the first retention increase.
D. The retention salary increase must not place the employee above the maximum for their current pay range.
E. Retention increases recommended under this provision are subject to the availability of funds.
Procedure:
To request a retention increase, the respective Department Head shall submit a retention increase request package to
his /her Assistant County Administrator (if applicable) and obtain his /her approval prior to submitting the request to
the Human Resources Office. Increase request packages will include, at a minimum, the following documentation
and shall be verified by the Human Resources office:
1. A cover memo addressed to the County Administrator with the written recommendation approved by the
department head and Assistant County Administrator (if applicable).
2. If the employee has another job offer:
(a) Validity of the job offer, preferably a copy of the written job offer;
(b) The respective office's independent verification of the job offer;
3. A detail of the training costs that Monroe County incurred on the employee's behalf over the past twenty -four
(24) months. The detail shall prove that losing the investment of training costs would be more of a loss than
awarding the employee the recommended salary increase;
4. summation of the employee's satisfactory job performance (that the employee has performed and continues
to perform at least at a "Meets Expectations" level and that he /she has not been issued a written warning
within the previous twelve months);
5. that the Department's recommended increase, if approved, would not place the employee above the
maximum for their current pay range;
6. salary comparison of other employees within the department with similar job duties, qualifications and years
of service;
7. recruitment and retention conditions in critical areas as may be demonstrated by (a) high turnover; (b)
declined job offers; or (c) copies of resignation letters from previous employees.
8. Importance of the position in relation to the Action Plans of the department.
The Human Resources office will review the request and make a recommendation to the County Administrator
Certification Incentive Salary Increase
This provision is intended to provide an incentive for employees to obtain certifications beyond their current
minimum job requirements which will enhance the knowledge in their current position and add value to the
department as well as the County.
A. Certification incentive salary increase decisions are not grievance through the County's grievance procedure
unless it is alleged that such a decision was made based upon unlawful discrimination. In the case of a claim
of a decision being based upon unlawful discrimination, the affected employee shall follow the procedures
outlined in Section 2.15 of the Personnel Policy.
B. To be eli gible for a certification incentive salary increase consideration, the affected employee must:
a. currently be employed by the County in a career service status position;
b. have been continuously employed with the County for at least one calendar year prior to the date of
registration of the certification;
c. have received at least a "Meets Expectations" rating on their most recent performance evaluation,
must currently be performing at an acceptable level, and may not have been issued a written warning
within the previous twelve (12) months; and
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August 17, 2016 33 of 82
d. not exceed two certifications per calendar year (renewal of a certification will not net any additional
increase in pay).
C. An Employee must submit the completed Request for Certification Incentive Form to the immediate
Department Head and Human Resources for approval prior to the employee enrolling in the course.
D. $1,500, or dollar amount as stated in Administrative Instruction 4006 and 6402, will be added to the affected
employee's salary. The incentive pay shall be divided and shall be paid 1/26" per pay period.
E. The certification incentive salary increase must not place the employee above the maximum of their current
pay range. In the event the employee reaches the maximum of their current pay range, $125 per month
(1 /26 per pay period) for $1,500 incentive, or incentive amount divided by 12 months, will be added to the
employee's salary.
F. In the event the employee holding the certification has a personnel action which results in a reclassification,
transfer, hire through promotional opportunity or if the employee receives any other type of salary increase in
accordance with these personnel policies and procedures, the certification amount shall continue to be paid in
addition to the base salary for the position as long as that certification is not a requirement of the position and
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the certification continues to add to the value of the department as well as the County.
G. Employees are solely responsible for keeping certifications active and obtaining re- certifications. In the event
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the certification lapses, the Department Head is responsible for completing the appropriate Personnel Action
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Form to remove incentive pay. Expired certifications will result in the salary increase for the incentive being
removed from the employee's pay.
H. Certification incentive salary increases recommended under this provision are subject to the availability of
funds.
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The Human Resources office will review the request and make a recommendation to the County Administrator.
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Procedure:
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To request a certification incentive salary increase, the respective employee shall complete the Certification Incentive
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form and obtain approvals prior to registering in the certification course or program.
a. The employee shall complete the form and submit it to the Department Head for their approval of the
recommendation.
b. The Employee Services Director will review the request and shall approve or deny the request.
c. Human Resources will officially notify the employee of the approval (or denial).
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d. Upon satisfactory completion of the certification program, the employee shall provide sufficient proof to
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Human Resources. Human Resources will prepare and process the PAF form to be effective on the date of
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certification.
e. The department the employee works in will pay for the courses, books, tuition, testing and other related
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fees, including travel, associated with achieving the certification and recertification. Payment for all associated
costs to obtain the certification may be made in advance by the department or the employee will be
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reimbursed once he /she achieves the certification. Employees must complete the course within one year
from date of receiving any advance payment. If course is not completed within one year, the employee must
refund to the County the entire advance payment within one month.
The employee shall remain in the county for at least one (1) year after achieving the certification or any costs
associated with the employee achieving the certification shall be refunded to the County and deducted from
the employee's final paycheck.
4.09 DATE OF HIRE. PAYROLL CHANGES, ANNIVERSARY DATES & EMPLOYMENT STATUS
CHANGES
August 17, 2016 34 of 82
MONROE COUNTY
JOB DESCRIPTION
Position Title: BUILDING INSPECTOR II/PLANS EXAMINER Reports to: Senior Director
Building Official or as delegated to
Assistant Building Official
Position Grade: 117 FLSA Status: Non - Exempt Class Code: 117 -8
GENERAL DESCRIPTION
Primary function is to inspect structural and non - structural construction for conformance with plans,
specifications and applicable codes in keeping with Monroe County's mission, vision and values; as well as
perform building plan review for compliance with the Florida Building Code and Monroe County Code for
permitting.
KEY RESPONSIBILITIES
1. *Receive inspection requests, log requests and results into computer.
2. * Perform plan review for compliance to all current building codes.
3.* Perform all building field inspections for compliance to all applicable codes and permits.
4. * Assist permitting staff, design professionals, contractors, and community with code and compliance
information, via phone, in person, counter service, and email.
5. *Issue "stop work orders" for non - conformance in building codes.
6. *Investigate complaints and coordinate with Code Enforcement.
7. *Input plan review notes on computer.
8. *Perform inspections for floodplain compliance as required.
* Indicates an "essential" job function.
The information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to
this 'ob.
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Position Title: BUILDING INSPECTOR II PLANS Class Code: 117 -8 Position Grade: 117
EXAMINER
APPROVALS
Department Head:
Name: Signature:
County Administrator:
Name: Signature:
Date:
Date:
On this date I have received a copy of my job description relating to my employment with Monroe
County.
Name r Signature• Date:
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KEY JOB REQUIREMENTS
Education:
High school diploma/GED. Must possess a Standard Inspector License issued by the State of Florida
and a Standard Plans Examiner License issued by the State of Florida or the ability to obtain provisional
licenses. Valid Florida Driver's License.
Experience:
7 -10 years minium amout of prior related work experience.
Leadership:
Oversee the work of a team engaged in providing specific services, completing specific projects, or
assisting other units.
Complexity:
Perform professional -level work dealing with data, people, and technology that relates to administrative,
technical, scientific, engineering, accounting, legal, or managerial skills.
Decision Making:
Follow basic guidelines for operational activities. Make decisions that govern the activities and
behaviors of staff members. Work directly impacts other workers, citizens, or both.
Relationships:
Oversee and manage more than two employees in the organization performing similar work.
Working Conditions:
Spend part of time working in an environment where errors can lead to significant physical or mental
consequences for me or others. Intermittently balancing, climbing, crawling, crouching, feeling,
fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching,
repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking. Also requires heavy
work exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,
and/or up to 20 pounds of force constantly to move objects.
On Call
May be required to provide disaster assistance during times of emergency in any capacity deemed
Requirements:
appropriate,
APPROVALS
Department Head:
Name: Signature:
County Administrator:
Name: Signature:
Date:
Date:
On this date I have received a copy of my job description relating to my employment with Monroe
County.
Name r Signature• Date:
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