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Item M01County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida. Key y w) Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting January 18, 2017 Agenda Item Number: M.1 Agenda Item Summary #2574 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 N/A AGENDA ITEM WORDING: County Administrators Monthly Report. ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: N/A DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 01/04/2017 8:26 AM Board of County Commissioners Completed 01/18/2017 9:00 AM MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: January 3, 2017 SUBJECT: County Divisions' Monthly Activity Report for January 2017 MONTHLY ACTIVITY REPORT — JANUARY 2017 Airports: Key West December 1 Flight to North Pole with about 600 kids at the airport and Santa! December 6 Continued EYW Master Plan study, internal meetings. December 6 PFC meeting. December 7 Monthly Airline tenant meeting. December 15 Airport projects meeting with Jacobs and staff. December 16 United "First Flight" event from Newark Airport, with 35 guests and press. December 19 Preconstruction meeting for Ramp Project - with ABC Construction /Toppino and FAA representatives. December 19 Preconstruction meeting for Drainage Project —with Toppino and FAA representatives. December 23 Prepare for Christmas travel period measures. Marathon December 6 Participated in a Capital Improvement Plan webinar hosted by the FAA. December 7 Meeting with Embark Aviation (who represented Silver Airways), County, City of Marathon, and Marathon Chamber of Commerce officials to discuss the feasibility of Silver Airways commencing scheduled air carrier service at Marathon Airport. December 13 Meeting with Marty Hiller of Marathon Aviation Associates to discuss the Marathon Jet Center hangar reconstruction project. December 12 New employee Omar Iglesias started as the Airport's new Airport Maintenance Technician. Omar transferred to the Airport from County Public Works. December 22 Meeting with City of Marathon Mayor Dan Zieg to discuss current events at the Airport. December 29 Hangars floor concrete pour for Marathon Storage Hangars Project. a . a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 717 Office Visits 727 New Clients 68 Field Visits 18 Benefits Delivery at Discharge 5 TRANSPORTATION PROGRAM Transportation Calls 433 Veterans Transported 84 FINANCIAL DATA The financial data for the month of December totals $ 274.911.60 this indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department. Extension Services: • Number of services provided: 157 phone calls, 27 office visits, 17 visits to clients, 33 learning events with 674 participants, 6 media submissions, and 467 publications distributed. Total Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $177,195.67; Remaining Balance: $107,445.33; Percentage of budget spent and /or encumbered year -to -date: 0.62 %. The County Extension Director /Family & Community Development Agent accomplished the following activities: • Explored funding and best practices for development of an Environmentally Preferable Purchase Policy for county operations. Held meetings with the County Sustainability Director to determine what the scope of the policy may be and how to monitor purchases. • Was trained in Concept Mapping Facilitation through the National eXtension Foundation in Detroit, MI, and facilitated concept mapping for nine new national i -Three Corps project teams. • Worked nationally with a peer group to update the "Climate Change Handbook: A Citizen's Guide to Thoughtful Action" which will be completed in the spring. The Environmental Horticulture Agent accomplished the following activities: • Educated 168 students and ten adults about the different feeding methods of insects at the Stanley Switlik Elementary School's Science Expo in Marathon. Four Master Gardeners assisted. • Held six Winter Plant Clinics with 10 Master Gardeners assisting 36 clients. • Proctored two public health pesticide exams. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Held an Extension Marine Advisory Committee meeting in Marathon. • Assisted with the Key West REEF lionfish dive and collection workshop. • Attended the weeklong Restore America's Estuaries Conference in New Orleans where the Florida Keys Water Watch program was presented. 2 The Economic Resource Development Agent accomplished the following activities: • Presented at a meeting at the University of Florida with Auburn University concerning collaboration between universities. • Met with the senior vice president of First State Bank to discuss economic development issues. • Met with local entrepreneurs to discuss strategies for growth and sustainability. Cnlid WactP- • Staff held six household hazardous waste (HHW) collections in December and accepted material from 111 Monroe County residents and 8 businesses. • Staff filled 32 boxes of Electronic Waste during this month which is expected to be recycled with Electronic Recycling Center (ERC). • Staff recycled over 660 lbs. of lead sealed batteries with Interstate and 36 Ibs of rechargeable batteries with Call2Recycle. • Our Hazardous and E -Waste Commercial Collection participants included: Strunk, Florida Keys Aqueduct Authority, Island Aluminum of the Keys, Monroe County Facilities, Waste Management, ITS, Marine Resources, TriSea Marine, and Salvation Army. • Staff crushed 570 fluorescent and mercury containing bulbs in house. • Staff accumulated one 55 gal drum of crushed mercury bulbs. • Staff recycled 55 gal of contaminated fluids. • Staff filled one 55 gal drum of aerosol cans • Staff bulked 330 gal. of latex paints and 55 gal. of oil based paints for recycling. Employee Services: 3 DEC: 2 0 1 0 3 72 0.57% 529 13.61 % TOTAL S: 47 6 19 0 72 72 14 % 525 HUMAN RESOURCES All Roads & Bridges job descriptions have been updated according to the recommendations made during the Roads & Bridges Market Survey and PAFs have been processed Several Planning job descriptions were updated according to the recommendations made during the Market Survey on the planning positions and all PAFs have been processed 4 Salary Increase requests reviewed • Multiple phone conferences with Evergreen consultant and Senior Managers • Met with Marty Senterfitt regarding a problem employee • Attended several phone conferences with Senior Mgrs to review Evergreen information • Attended meeting with Judy Clarke, Cynthia Hall, Calvin Allen, Kevin Wilson and Christine H. to review the LEP plan • Attended Pre -D in Marathon at Fire Rescue Headquarters • Worked on agenda item for the Evergreen Study for January 2017 BOCC meeting BENEFITS Distributed Weekly Benefits Blasts Distribution of monthly Quantum Newsletter for employees and supervisors HIPAA Opt Out - mental health benefits done on HIOS website for 2017 Review and approval of Envision Benefit Specifications for 2017 Teleconference with Account Manager from Teledoc regarding implementation 1/1/17 Processed 394 Wellness participation forms which required payroll deduction adjustments for all Processing Open Enrollment for 2016- extremely time consuming this year with the addition of the spousal form, addition of high vision option, and change to retiree dependents over 65 (memos to payrolls will be done by Dec. 23 and then the changes will need to be input into each system (Florida Blue, Envision, etc) and finally letter to employee with 2017 changes. Retiree premiums will be adjusted in the FRS system in January. Teledoc agreement approved at December BOCC meeting BOCC approved HPAC at December BOCC meeting a 4 Monthly FY numbers are reported monthly in arrears Cases Sep -16 Oct -16 Nov -16 Dec -15 Jan -16 Feb -16 Mar -16 Apr -16 May -16 Jun -16 Jul -16 Aug -16 New 11 7 10 6 4 9 6 7 8 6 7 11 New Non- 5 6 1 3 6 1 3 3 3 3 5 0 Total 8 15 5 7 13 11 13 4 24 0 11 8 Total 97 95 101 94 91 90 86 92 79 88 85 89 Open 12 1 12 1 12 1 14 1 13 1 13 13 1 13 1 13 13 1 13 13 Closed /Sett 0 0 0 1 0 0 1 0 0 0 1 1 New 0 0 0 0 0 0 1 0 0 0 0 0 Total 12 12 12 13 13 13 13 13 13 13 14 12 • Monitor new NCCI litigation regarding increase in job code rates to be effective December 2016. • Conduct quarterly case review for all open cases by teleconference with TPA adjuster and field case manager. • Work with TPA adjuster and field case manager to identify possible new WC providers in Middle and Upper Keys. • Reinforce importance of applying new forms with MCSO. Request all supervisors be notified. • Continue revisions to Administrative Instruction 8605, "How to Report And Document Employee Injuries /Illnesses" • Process initial Notice of Injuries for 11 new cases and provide case manager support services in the absence of Coordinator position for all open cases. • Reconcile claim accounts with finance. a . a . a G7 Revenue Expenses Difference Revenue Expenses Difference Revenue Expenses Difference Revenue Expenses Difference Growth Management: Note: Revenue numbers reflect amounts collected via Community Plus cashier only. Note: Total permits have hit an all -time high over the past decade. a . a . a ACTUAL BUDGET FYM- NOVEMBER Difference % FY2414 FY2015 FY2016 FY2017 2416 2417 F Y16 to FY17 Change BUILDING DEPARTMENT 3,510,529 4,006,591 4,973,159 3,895,000 737,474 830,381 92,907 13 2,324,583 3,235,409 3,498,950 4,530,499 262,968 326,966 63,998 24/ 1,185,946 771,182 1,474,209 (635,499) 474,506 503,416 28,909 6% CODE COMPLIANCE 503,372 641,623 1,214,818 880,000 146,309 488,207 341,898 234 °J 1,268,757 1,264,212 1,227,999 1,416,346 155,190 106,924 (46,266) -30% 6, 56,58 (13 ,181) (8,881) 379,283 388,164 4371°f PLANNING & ENVIRONMENTAL 940,501 1,831,046 2,298,042 1,750,000 328,390 473,610 145,220 44°f 2,523,705 2,717,514 2,577,672 3,414,949 235,662 258,597 22,935 10° (1 (896,468) Q72,630) ( 6154, 92,728 215,013 122,285 132°f OVERALL SUMMARY 4,954,402 6,479,260 8,4816,019 6,525,000 1,212,173 1,792,198 580,025 48% 6,117,038 7,217,136 7,297,621 9,361,794 653,819 694,486 40,667 6 (1,162,636) (73 ,876) 1,188,398' ,2,83t,794) 558,354 1,097,712 539,358 97%f Growth Management: Note: Revenue numbers reflect amounts collected via Community Plus cashier only. Note: Total permits have hit an all -time high over the past decade. a . a . a Nov 2016 Nov 2016 Total Job Value for Issued Permits by Fiscal Year a . a . a VA PERMIT ACTIVITY BY OFFICE Includes all Reviewing /inspecting Departments: Building, fire, Planning and Environmental ISSUED PERMITS PLAN REVIEWS INSPECTIONS 4,500 "t. ot3ty PASS or FAIL ReOews 4,000 3,500 Lower Keys 4,000 3,000 .. .... Middle Keys .... ..... .... ..... ..... $1,292,981.00 Ocean Reef $2,718,409,00 2,500 Upper Keys TES 2,000 TOTAL $15,276,075 1,500 1,321 152{l 1,000 Soo 490 o Nov -2015 Nov -2016 Nov -2015 Nov -2016 Nov -2015 Nov -2016 ISSUE planReviews Inspections o Lower Keys 302 301 605 769 1,203 2,003 Mddle Keys 18 21 49 62 133 200 'Ocean Reef 17 31 96 144 195 368 Upper Keys 153 143 571 545 1224 1424 TOTAL 490 496 1,321 1,520 2,755 4,000 a a ' a 8 Nov -2015 No -2016 Lower Keys $3,654,371.00 $4,277,019.00 Middle Keys $676,619.00 $1,292,981.00 Ocean Reef $2,718,409,00 $3,554,446,00 Upper Keys $8,226,676.00 $6,934,826.00 TOTAL $15,276,075 $16,059,272 a a ' a 8 Nov 2016 Total Number of Plan Reviews on Applied Permits by Fiscal Year 25000 20000 15000 10000 5000 0 O `b ti 0 Ny ti y N y� ti� ti J� JO h JOO JO JOR' JO B Jti Jti ti Jti ti Jti JtiR J`�� ti0 Excludes "N /A" and Logged CSR "L" resulted reviews Nov 2016 Total Number of Inspections on Permits by Fiscal Year a . a . 01 FY13 -14 FY14 -15 FY15 -16 FY16 -17 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump -out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. 10 Planning & Environmental Resources Applications (A -P) September 2016 - November 2016 Alcoholic Beverage Appeals & Settlements Development Agreements Environmental Resources FLUM Amendments Historic Preservation Home Occupation LDRD LUD Amendments Major Conditional Use Minor Conditional Use NROGO Plats Pre -App 2016 Sep IW 2016 Oct IW 2016 Nov Planning & Environmental Resources Applications (P -Z) September 2016 - November 2016 Public Assembly Road Abandonment ROGO Shorel ine Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Vacation Rentals Variance Variance - Dock (Long) Variance - PC 2016 Sep W 201 Oct 2016 Nov a a a 11 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications Planning & Environmental Resources November 2016 - Applications 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 0 Z e O Iy '\A Q ' ¢ � Q A a Z <,' cc y �e�a iaz ey c a y et `o J eca \off . �` Q� Ph5 a° 1 P a ° c, ° �� e � ¢� �a '� J ai 50 2010 2011 2012 2013 2014 2015 2016 Jan - Nov 30 GIS OFFICE GIS Projects - Data /Map Requests /TechnicaUProgramming - Location Maps —Building —Rick Griffin - Emergency Management — Location Maps - County Island - Legal Descriptions — Rhonda Haag - Fire Stations /Districts — Data Request — Emergency Services —Julia Todd - Historic Aerials Mapping — In progress - Community Improvement Maps - Health Department — William Brookman - Elevation Certificates & LiDAR Points— Mapping (in progress) - MCLA -MLS — Web Map Application - Planning - GIS Desktop Software Installs (in progress) - Plat Book Mapping - Planning GIS Addressing - 8 New physical address assignments 12 Channel Marker Program: Total annual costs for marker /buoy replacements for the past twelve -month period were approximately 78% lower than the same timeframe in 2015 ($66,967). Numerous marker replacement /repair jobs will occur over the next several months with the execution of a new FWC channel marker grant. 13 December 2015 50.00 January 2016 50.00 February 50.00 March 50.00 April 50.00 May 52,500.00 June 52,844.00 July 50.00 August 5609.00 September 52,156.00 October 50.00 November 50.00 Total $8,109.00 Total annual costs for marker /buoy replacements for the past twelve -month period were approximately 78% lower than the same timeframe in 2015 ($66,967). Numerous marker replacement /repair jobs will occur over the next several months with the execution of a new FWC channel marker grant. 13 Channel Marker Program (Continued): An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker repairs was approved by the Board in August 2016, providing for additional marker repairs and replacements that will be performed throughout the late fall and winter. Derelict Vessel Program: 14 Derelict Vessel Program (Continued): Derelict vessel removal costs for the past twelve -month period were approximately 81% higher than the same timeframe in 2015 ($180,226). Note that the County received an FWC Florida Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for additional removals which began in July and were completed in August. 15 Dec 2015 541,937.00 January 2016 514,841.00 February 548,486.00 March 52,969.00 April 522,168.00 May S16,377.00 June 526,642.00 July S17 August 550,857.00 September 55,600.00 October 528,946.00 November 549,548.00 Total $326,140.00 Derelict vessel removal costs for the past twelve -month period were approximately 81% higher than the same timeframe in 2015 ($180,226). Note that the County received an FWC Florida Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for additional removals which began in July and were completed in August. 15 An FWC /FBIP grant in the amount of $74,943 was executed in April 2016 for removal of sixteen derelict vessels. The removals were completed in August 2016. Another FWC derelict vessel grant is scheduled to go before the BOCC for approval in January 2017. Vessel Pumpout Program: a 16 State Funding Levels $800,000 $700,000 g { $600,000 � Legislative "500,000 r �� ,�� -Total $$400,000 g f n T.. $300,000 $200,000 91 i $100,000 v $0 Vessel Pumpout Program (Continued): Pumpout numbers have exceeded the current quota of 1500 per month nearly every month since the quota was established April 1, 2015 (October pumpout numbers dipped just below 1500 due to preparation for possible storm conditions early in the month), and Pumpout USA performed its one millionth gallon pumpout in early December 2016. State funding for the pumpout program was transferred from Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to $672,350, covering approximately 92% of the County's program cost of $729,800 for one year. a . a 17 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk - ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is proactively identifying code violations while conducting routine field inspections. DEPARTMENT TOTALS: New Cases: 111 Inspections: 1,120 1 New Citations: 0 1800 1600 1400 1200 1000 800 600 400 200 ii u u 0 CL LO 0 CL 18 UPPER KEYS: New 23 1 Inspections 144 Special 0 Citations 0 CEB: 0 Cases: Completed: Magistrate: Issued: k r a 19 MIDDLE KEYS: New 52 Inspections 769 Special 42 Citations 0 CEB: 0 Cases: Completed: Magistrate: Issued: k r a 20 LOWER KEYS: New 36 1 Inspections 207 Special I I Citations 0 CEB: 0 Cases: Completed: Magistrate: Issued: a . a . a Libraries: • Library visitors for the month of November numbered 27,957 in person; e- visits made to the Library's web resources came in at over fifteen times that figure, as 427,589 e- visits were logged to our website, our online catalog, and our digital exhibit of historical images. • Circulation of e -books in November reached 2,165 from our e- collection of 4,289. This figure was an increase of 12% over that from a year ago 21 • Our public access computers, combined with the wireless access for library users provided 12,219 sessions to the public for the month, bringing another increase, 26 %, over usage from last year. • Library staff provided 26 outreach programs during the month, for community members from toddlers through seniors, and 1,407 members of the community participated happily. • As a point of interest, here are a few comparisons of services offered in FY 2015 -2016, compared to their equivalents in FY 2005 -2006: Computer sessions totaled 93,081 a decade ago; this past year they came to 131,325 Ten years ago, the library provided 306 programs, in -house and outreach, for their customers, with attendance reaching 6,745; the year just completed we offered 1,915 programs, with aparticipation count of 32,108. Reference assistance in FY2005 -2006 logged in at 55,895 requests; this past year library staff provided assistance with 98,647 reference requests. Volunteers in 2005 -2006 provided 2,934 hours of their time and expertise; our FY 2015 -2016 volunteers gave 4,596 hours of service to the Library branches. These figures provide clear examples of how the Library has increased and expanded vital services to the public, and how Library service has become much more of a "hands - on" experience, with more one -on -one interaction as well as much more focus on reaching out to all age groups and interests within our communities. Social Services: OAA, Older Americans Act Programs Nutrition (Information in this section is for the period 10/21/2016 - 11/20/2016: • C -1 Congregate Meals totaled 1292 units during this period. • C -2 Home Delivered Meals Hots totaled 268 units, and Home Delivered Meals Frozen totaled 2915units. In -Home Services (Information in this section is for the period 10/21/2016 - 11/20/2016): • III -B Chore: 0 units this period,448.25 unit's year -to -date, 5.5% achieved. • III -B Screening and Assessment: 0 units this period, 61.5 units year -to -date, 71.74% achieved. • III -B Homemaking /Personal Care: 0 units this period, 3765.75 units year-to -date, 3 0.99 % achieved. • III -E Screening and Assessment: 0 units this period, 63 units year to date, 55.93% achieved. • III -E Chore: 0 units this period, 2 units year -to -date, 0% achieved. • III -E In -Home Respite: 0 units this period, 661.25 units year -to -date, 14.18% year -to -date- achieved. • III -E Facility Respite: 0 units this period, 5754.5 units year to date, 51.60% year -to -date achieved. 22 Non -OAA Programs _ CCDA (Community Care for Disabled Adults) for October 2016 : • Case Management: 11.25 units for the month were produced • Homemaking: 72 units for the month were produced • Home - Delivered Meals: 40 meals for the month were provided Personal Care: 32 units for the monthly were produced CCE (Community Care for the Elderly) for the period 9/21/2016 - 10/20/2016: • Case Management:44.5 units for the period and 190.75 unit's year -to -date. 11.56% achieved year -to -date. • Case Aide: 0 unit achieved and 7.5 unit year -to -date, 1.84 % achieved year -to -date. • Companionship: 7 units achieved and 28 units year -to -date, 1.31% achieved year -to- date. • Home Modification: 0 units achieved and 0 units year -to -date, 0% achieved year -to -date. • Enhanced Chore: 0 units achieved and 0 units year -to -date, 0% achieved year -to -date. • Chore: 36.25 units achieved 59.75 units year -to -date, 47.09% achieved year -to -date. • Homemaking: 669 units for the period and 2233.25 units year -to -date 16.06% achieved year -to -date. • Specialized Medical Equipment: 0 unit for the period and 5 unit year -to -date, 2.68% achieved year -to -date. • Personal Care: 549 units for the period and 2110.25 units year -to -date. 18.96% achieved year -to -date. • Respite: 815.75 units for the period and 2396 units year -to -date. 44.01% achieved year to date. CCE overall is at 18.65 % achievement. ADI (Alzheimer's Disease Initiative) for the period 9/21/2016 - 10/20/2016: 167.75 units were produced for IN HOME RESPITE and 697.75 units year to date, 8.28% achieved to date. 627.75 units for this period for FACILITY RESPITE and 1580.75 year to date 13.88 % achieved to date. HCE (Home Care for the Elderly Program) for the period 9/16/16 - 10/15/16: 15.25 billable units this period 74 billable units year -to -date at the beginning of the contract year, 7.14% achieved. Monroe County Transit Department Activity for December 2016 • One -way trips provided: 1642 • Unduplicated clients served: 245 • Special Needs Clients registered: 575 Deposited Revenue: $449.50 Periods Expenditures: $32,669.69 23 Percentage Spent Fiscal YTD: 8.9% Social Services Department — December 2016 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 455 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Foos Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to fin out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Info and Written Referrals 238 Unduplicated Welfare client households that received service 122 New Welfare cases receiving service 37 Low Income Home Energy Assistance Program cases- 42 $9,757.93 Welfare Rent cases 1 $566.00 Welfare Utilities cases 8 $1,489.87 Home and field visits 44 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi - annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits .: Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. BAYSHORE MANOR Bayshore Manor's current census is twelve residents. The current census is four private pay and eight subsidized residents. Bayshore Manor provided 681.25 hours of OA3E respite care and 0 hours of CCE care this month. Bayshore Manor has seven OA3E clients. There are two clients on the waiting list. Revenue for December 2016 $29,228.13 a a 24 Expenditures for the same period $44,803.72 Percentage of the budget spent year to date 14.49% Fire Rescue: • Prior construction work at the Training Academy has been resolved, and plans are to mobilize in January to resume construction with an estimated 90 -day completion date. Participated in Sugarloaf School Safety Day including an extrication scenario. Participated in several holiday celebration details. EMERGENCY MANAGEMENT • Continued the ongoing Screwworm Response with State Department of Agriculture, US Department of Agriculture, and the US Fish and Wildlife Service. • Developed a Three Year Strategic Plan for the role out of a new Planning, Training, and Exercise solution for the Florida Keys. • Met with various key leaders of Monroe County to discuss EM issues including Sheriff Ramsay, • Key Largo Waste Management, Keys Electric, FKEC, Ocean Reef, Salvation Army, MCSB, and FKAA. EMS /TRAUMA STAR • Trauma Star flew fifty -eight (58) patients to mainland hospitals for definitive care in the month of December • Trauma Star had a record five- hundred - twenty -eight (528) transports for the 2016 calendar year. FIRE MARSHAL • Completed construction permitting on twenty -four (24) plans submitted for the Lower Keys. • Conducted fourteen (14) fire safety inspections for construction or renovation and two (2) preliminary inspections for transient units. • Responded to five (5) requests for ISO Fire Protection Class coordination letters. • Reviewed four (4) special events and fireworks applications, providing comments for approval. • Continuing to monitor repair / installation of storage and retail delivery systems for diesel and unleaded fuel at a marina. FIRE ACADEMY /TRAINING • New -hire orientation for two (2) MCFR firefighters including live -fire training. • Rescue Training Associates, Inc. performed three (3) days of aerial operations training with pump operators from throughout the Keys in attendance. • Conducted live -fire training for Key Largo FF 1 class. • Attended Emergency Management restructuring meeting for area command post disaster. • Conducted annual maintenance at the drill ground ensuring all props were repaired and fully functional. a 25 ENGINEERING / ROADS • Card Sound Bridge Repair Project — The contractor is completing repairs to the bridge deck and railings and the piles. Project is approximately 90% complete. Projected completion date is March 2017. • Card Sound Toll Study — Staff is drafting contract with Transcore for tolling equipment procurement, installation, programming and maintenance. Consultant is preparing the Design /Build Request for Proposals for construction of All Electronic Tolling facility. • Lake Surprise Estates Roadway and Drainage Improvement Project — Drainage work is complete. Geogrid 95% complete and continuing final grading of road base on roads being reconstructed. Road widening in mill and resurface areas underway. Swales and valley gutter are being constructed. First paving lift commenced on December 20` with exception of a few roads. • Stock Island I Roadway and Drainage Improvement Project — Engineer of Record finalizing plans and specifications; awaiting issuance of SFWMD General Permit. Staff preparing front end contract documents for anticipated January 2017 advertisement. • Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — Staff working with Engineer of Record (EOR) to schedule kick off meeting. FOR will develop project schedule. • Key Largo I Roadway and Drainage Improvement Project — South Florida Water Management District Environmental Resources Permit was received. Advertising for bids in early 2017. • Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project — Staff working with South Florida Water Management District to finalize grant agreement and staff has submitted Small County Outreach Program (SCOP) grant funding request to Florida Department of Transportation. • Pigeon Key Ramp Repair Project — Engineer of Record submitted Final Effects Report to FDOT. TDC DAC III Bricks and Mortar meeting for grant application awards scheduled for January 11` Staff submitting application to County Historic Preservation Committee for review. • Sexton Cove Roadway and Drainage Improvement Project — Revised Notice to Proceed issued to H &R Paving for January 9"'. Contract period is 173 days. • US 1 Bayside Pedestrian Bridge — Change Order 3 in the amount of $16,822.68 to add additional sod to prevent erosion of the embankment was sent to FHWA /FDOT for approval. Final FDOT walk thru scheduled for January 10` • Duck Key Security District Cameras — Staff has contacted Comcast to set up accounts for camera modems. TYCO to provide data needs information to county for each account. • Garrison Bight Bridge Repair Project — Consultant submitted draft 100% plans to FDOT for placement in electronic review system; staff working with FDOT to prepare small county outreach program (SCOP) grant agreement for approval. • Sugarloaf Boulevard Bridge Replacement Project — FDOT provided temporary financial project number; availability of grant funds for construction phase will be reviewed by FDOT in Spring 2017. Staff working to have 60% plans put in FDOT plan review system so that design may continue. • Monroe County Traffic Signals — The pre- emption equipment at Key Largo fire stations MM 106 and MM 92 were upgraded on December 28` and 29` With completion of this work six of the seven Key Largo traffic /fire /crosswalk signals have upgraded controllers, software and signal timing. Tavernier Town traffic signal (MM 92) will be upgraded by FDOT push button contractor. • Duck Key Bridge Study — Consultant performed site visit on December 12` Required attendees for the Cultural Resource Committee (CRC) meeting were identified and submitted to the US Coast Guard (lead federal agency) for approval. First meeting is scheduled for January 19, 2017. • Dorn Road Repair — The contractor completed the repair to the end of Dorn Road on December 23, 2016. a . a' a 26 • Community Aesthetic Feature Big Pine Key — Task order with Keith & Schnars to work with Lower Keys Chamber of Commerce for engineering design and Florida Department of Transportation approval for "Welcome to Big Pine Key" signs on January BOCC agenda for approval. Lower Keys Chamber of Commerce has committed to a $10,000 contribution toward the project. • Monroe County Hurricane Debris Management — Staff is reviewing current FEMA procurement and contract requirements and is preparing two requests for proposals (RFPs) for hurricane debris contractor and hurricane debris monitoring consultant. Current five year contracts expire in May and June 2017. ROAD DEPARTMENT Lower Keys • Mulch deliveries -17 loads with a total of 59.5 tons of mulch, savings of $7,348.50 in dump fees. • Sign Technician - 47 locates, 67 signs and 39 posts • Chip /Brush -20 miles • Right of ways mowed -15 miles • Weed eating -10 miles • Cold patch pot holes- 1 ton • Road sweeping- 5 miles • Shoulder work at 31250 Avenue I, Big Pine Key. • Drain cleaning on Flagler Avenue. • Set up Barricades on Dorn Avenue, Big Torch Key. • Transported railing from Monroe County Courthouse to Key West Welding for repairs Selected 2 potential new hires for Equipment Operator and Maintenance Worker 4. Upper Keys • Buzz Bar / Chipper Operation - - - -- • Mowing Operation------------ - - - - -- • Sweeping Operation----------- - - - - -- • Material Pick Up at CEMEX ------ • Weed Eat Operation----------- - - - - -- • Shoulder Work----------------- - - - - -- • Drains Refurbished /installed- - - - - -- 17.9 miles - - -- -60.6 miles - - -- -25.56 miles - - -- 218.14 tons ------ - - - - -1 mile - - -- 13.998 ft 118.5 tons of material used - - - -59 ft 15 tons of material used • Pot Hole Repair------------------------------------ - - - -23 roads /2450 lbs of cold patch used • Tree Work/ Stump grinding Operation------- - - - - -1 tree removed, 5 stumps removed at various locations • Sign Department--------------------------------- - - - -29 new signs installed, 11 new posts installed, 13 locates performed. • Bucket Truck - Work -trim trees around security cameras Special Work/Projects • Paint Graffiti on Card Sound Bridge 27 • Pressure wash and de- grease roadway around Card Sound toll plaza • Transport 12 Jersey barriers to Kew West airport from Key Largo TOLLS NOT COLLECTED IN NOVEMBER 2016 - - - -- $6,889.00 Because of lifting toll for heavy traffic. PROJECT MANAGEMENT / FACILITIES Senior Nutrition Center- All design loads have been calculated. AE to deliver signed sealed documents by Jan 15th: design 60 -90 days; permitting 30 days; construction 90 days; anticipated completion is Feb /March 2017. MCSO Property Locker- AE firm producing construction documents. Expected delivery February 15` design 60 -90 days; permitting 90 days, construction 120 days; anticipated completion is Spring 2017. Crawl Key Fire Academy- All concrete repairs completed by contractor, Contractor and the structural engineer are drafting the final acceptance of completed repairs. Construction is scheduled to resume on the project on February 3 ,d Higgs Beach Atlantic Boulevard Relocation- AE preparing 100% construction documents and final construction cost estimate by February I' Bernstein Park- All fill has been placed. The County received a $194,000 credit for using County stockpiled fill. Construction of the Community Center has begun Cudjoe Fire Station- Anticipate a revised Program report to be presented at February BOCC Plantation Key Government Center- Village approved the submitted site plan. There is now a 30 day public comment period and 45 day DEO review anticipated to be complete by March Marathon Library- BOCC directed PM staff to obtain outside consultant services for solar options. A firm is now under contract to provide a feasibility study to provide 50% of total power consumption by solar voltaic. PM anticipates the study delivery by Feb I' Transfer Stations - RFP will publish January. Anticipated Schedule: construction 180 days; anticipated completion is Spring 2017. Key West Customs Border Patrol Facility- Construction has resumed. Back on schedule Rowell's Water Front Park- Project Management is negotiating contract with approved AE firm Little John. Contract will then be sent to FDOT for review and approval. Expected to present to BOCC for approval March meeting Higgs Beach Sand Re- nourishment- TYLin under contract to provide construction documents. Anticipated delivery April 2017. a . a . a 28 PA�La JO B BOARD(FUNDEDJ0652D16) 12/19/2016 Packet Pg. 1744 DESCRIPTION CONSTRUCTION AE FUNDING # TASK PM ALTPM LOCATION STATUS BUDGET FIRM Account 1 Cudjoe FS CK DT LOWER , -- Programming $ 4,500,000.00 CAPITAL PLAN 2 Jefferson Brown Comm Tower CK RS LOWER - - MCSO will take over finding a new location $ 150,000.00 TYLinn CAPITAL PLAN 3 Key West CBP CK RS LOWER -- Under Construction /Amending OAC contract $ 1,250,000.00 AIRPORT 4 Harvey FAR CK RS LOWER TO issued for design /permitting $ 106,000.00 GEN -FUND 5 EOC- Programming CK RS MIDDLE On Hold until Const funding Identified $ 98,000.00 GEN -FUND 6 4a Ramp Repairs CK RS MIDDLE Design issues /Warranty work GEN -FUND 7 MTH- Hangers CK RS UPPER Under Construction $ 1,700,000.00 AIRPORT 8 Harry Harris Shed CR CK UPPER Quote is $100,000 over budget $ 25,000.00 Horn GEN -FUND 9 East Martello ADA upgrades CR lY LOWER - "-- Under Construction $ 300,000.00 MBI TDC 10 JB Parapet Removal CR '1 RS LOWER .. Need to relocate Evidence locker before start $ 250,000.00 CAPITAL PLAN 11 Old Court House Gutters CR RS LOWER - -- Sniping $ 25,000.00 GEN -FUND 12 BPCP Bocce Courts CR RS LOWER = - RFP for Dec BOCC approval $ 75,000.00 GEN -FUND 13 Big Pine Swim Hole CR '.. SS LOWER - Zoning land use issues have delayed design $ 2,000,000.00 Little John FDOT /304 14 Marathon Library CR '.. SS MIDDLE Library staff wants redesign $ 6,000,000.00 SRS CAPITAL PLAN 15 Rowells Marina CR '.. SS UPPER : '- Recommendation to BOCC Nov meeting $ 130,000.00 TDC 16 Key Largo Park Residence CR '.. SS UPPER = - Under Construction $ 50,000.00 Horn GEN -FUND 17 Rowells Landscaping CR SS UPPER -- Reviewing $ 46,000.00 OTHER 18 DJJ Evidence Locker Renovations "' '- DT LOWER - In Design 60% review $ 200,000.00 TYLinn CAPITAL PLAN 19 MCSO Chillers '` 9 '- DT MIDDLE - -. Under Construction $ 1,350,000.00 Seatech GEN -FUND 20 Roth Mold Repairs E3 ',' DT UPPER Under Construction $ 35,000.00 FACILITIES MAINTENANCE 21 MCSO Hanger ,` ; 9 CK UPPER ! On Hold for funding $ 375,000.00 GEN -FUND 22 Halprin Property t LOWER ' Reviewing appriasal $ 2,500.00 Horn FACILITIES MAINTENANCE 23 Sugarloaf Fire Dorm t LOWER Community/Tower negotiations $ 300,000.00 CAPITAL PLAN 24 PK Court House t UPPER -- 30 day public comment period $ 16,000,000.00 CSA CAPITAL PLAN 25 PK W W Demmm DT CK UPPER Village Permitting preparing RFP $ 225,000.00 CSA FACILITIES MAINTENANCE 26 Roth WW Demmm DT CK UPPER Village Permitting preparing RFP $ 150,000.00 CSA FACILITIES MAINTENANCE 27 PK- Magnolia Fuel Station Relocation DT i CK UPPER -- Application for road abandonment $ 250,000.00 CAPITAL PLAN 28 MEN Marquee DT CK UPPER - - Programming $ 50,000.00 MC TDC 29 Transfer Stations Office DT lY MIDDLE - -' Permitting for construction $ 1,000,000.00 Pike SOLID WASTE 30 Marathon Annex, Repairs DT JY MIDDLE _ -. Under Construction $ 110,000.00 Horn GEN -FUND 31 Ellis Renovations DT JY UPPER - - 90% Schematic design $ 250,000.00 Horn CAPITAL PLAN 32 MCDC & MCSO Lighting DT CR LOWER ? - Preparing Reports $ 360,000.00 Horn FACILITIES MAINTENANCE 33 Pigeon Key -Vet Park Sewer hookup DT SS MIDMIProposals Sniping FKAA GRANT 34 Big Pine Various Sewer Hook up DT '.. SS LOSniping FACILITIES MAINTENANCE 35 Cudjoe Transfer Station Sewer DT JY LOSniping FACILITIES MAINTENANCE 36 MCSO Roof JY DT LO will RFP after Chiller replacement $ 158,000.00 FACILITIES MAINTENANCE 37 FKSPCA lY D7 LOUnder Construction $ 1,500,000.00 OTHER 38 Crawl Key Fire Training lY D7 MIDAdditional repairs required $ 2,100,000.00 Horn CAPITAL PLAN 39 Bernstein Park lY '. RS LOUnder Construction $ 7,900,000.00 Horn CAPITAL PLAN 40 Pigeon Key Fire Sprinklers M SS LOFire Marshal requiring whole island coverage $ 185,000.00 Contractor T 41 Stock Island Repairs JY SS LOProposals Under review I $ 62,000.00 1 Pedro Falcon IFACILITIES MAINTENANCE 12/19/2016 Packet Pg. 1744 PA�La JO B BOARD(FUNDEDJOBS2D16) 60 Total Funded Projects 78% _ - -" On Schedule On budget 17% Slightly delayed Schedule or Budget Changes 5% Off Schedule Off Budget 12/19/2016 Packet Pg. 1745: DESCRIPTION CONSTRUCTION AE FUNDING # TASK PM ALTPM LOCATION STATUS BUDGET FIRM Account 42 Alarm Systems RFP JY LOWER - Publishing FACILITIES MAINTENANCE 43 Senior Nutrition Center /Kitchen RS CK LOWER _= 90 %design review $ 660,000.00 Horn GEN -FUND 44 East Martello Brick and Mortar RS CR LOWER - - - Reviewing proposals for design $ 500,000.00 TDC 45 Atlantic St Relocation RS 1Y LOWER -- _ -'- 90 %design review completed by County $ 3,500,000.00 TYLinn CAPITAL PLAN 46 KW Light House Ticket counter RS JY LOWER - - -� Programming $ 70,000.00 Bender TDC 47 Big Coppitt Ramp Repairs RS JY LOWER Grant being issued by FBIP $ 184,000.00 Toppino FBIF 48 KW Fleet Mold Repairs RS JY LOWER - -- U nder construction $ 65,000.00 FACILITIES MAINTENANCE 49 Blimp Rd Accessory Pier RS 1Y LOWER JJ Scop ing $ 150,000.00 MC MARINE RESOURCES 50 Parking Study RS JY - -- Seeking Proposals GEN -FUND 51 Jefferson Brown Chillers RS JY LOWER 1 AE directed to complete constuction does $ 158,000.00 TYLinn CAPITAL PLAN 52 Big Pine Park Vista SS CK LOWER - FDOT Review $ 500,000.00 Stantec FDOT 53 Reynolds St. Vista SS CK LOWER FDOT Review $ 500,000.00 Stantec FDOT 54 BPK Docks SS CK LOWER `- \ - -- TO issued for design /permitting $ 18,000.00 Kieth &Schnars FACILITIES MAINTENANCE 55 Harry Harris Ramp Repairs SS CK UPPER FBIP Grant $ 50,000.00 FBIF /304 56 BPCP Improvements SS CR LOWER - -- f - Soliciting fro repair proposals $ 175,000.00 CPH GEN -FUND 57 Higgs Beach Sand SS 1Y LOWER :. _- TO issued for design /permitting $ 100,000.00 TYLinn TDC 58 KW Library HVAC SS JY LOWER -- In design $ 100,000.00 TYEC GEN -FUND 59 MGC HVAC SS JY LOWER :. - Scoping $ 100,000.00 TYEC GEN -FUND 60 KW Library Misc repairs SS JY LOWER ! - Scoping 150000 GEN-FUND $ 56,247,500.00 60 Total Funded Projects 78% _ - -" On Schedule On budget 17% Slightly delayed Schedule or Budget Changes 5% Off Schedule Off Budget 12/19/2016 Packet Pg. 1745: Correction Facilities Stock Island Detention Center • Contractor performed Sprinkler head repairs. • Contractor installed two new Water heaters. • Contractor's prepared for installation of new Chillers. a . a . a 30 Facilities Maintenance /Parks & Beaches Lower Keys • Landscaping and tree trimming @ Key West Library. • Install new Booster Pump System for Historic Courthouse. • Paint, move furniture and prepare offices for newly elected officials. • Paint curbs @ Jackson Square Complex. • Install new air compressor @ Facilities Garage. • Install lighting outside nutrition center. • Repair broken pipe at East Martello Tower. • Install new exterior door @ Cudjoe Fire Station. • Seal exterior doors at Cudjoe Fire and Sugarloaf Fire. • Refurbish Watson Field Volleyball Court. • Resurface Big Pine Community Park Ball Field. • Install new security lights @ Watson Field bathrooms. • Replace handrail at Historic Courthouse. Middle Keys /Special Projects Marathon Government center: • First Floor Building: Paint two office walls, move furniture, relocate records out of the storage room, assemble new shelving and racks, file cabinets, set up new records location in GIS Marathon Government Center Annex: • Remove four antennae, paint fascia, assist spalling repair • Paint exterior walls Emereency Communication Towers: • Inspections, trim outside, clean inside, assist with break in damage Public Works Yard: • Remove bees, prepare storage shed removal, clean and reorganize tools and supplies • Remove two small buildings: EC workshop, Storage shed Supervisor of Elections: • Assist voting, ICE Machines, ADA Ramp Inteerated Pest Manaeement: • Complete annual inspections, organize monitoring plan 31 Upper Keys Murray Nelson Government Center: • Provided assistance in ten events. • Assisted Supervisor of Elections Office in bolting down a blue file cabinet with three shelves and disposing of three boxes of paper. • Assisted Code Compliance Department in moving a small refrigerator. • Resolved one plumbing issue. • Contractor resolved one A/C issue. • Replaced four lamps. • Repaired railing along seawall at Peace Park. Plantation Key Courthouse: • Contractor resolved one A/C issue. • Resolved two plumbing issues. • Extra fumigation for ants and mosquitos was performed. • Provided Tracey with a key for Judge Ptomey's chambers front door. Ellis Building: • Repaired broken water pipe that was leaking. • Repaired outdoor table. • Patched holes in the parking lot area. • Assisted court recording office in assembling a chair. • Resolved two A/C issues. • Resolved one plumbing issue. Magnolia Building: • Attached multi- outlet surge strip and backup battery to front desk. • Assisted Road Department installing an outside sink and re- attaching the cloth hanger bar. Key Largo Library: • Replaced sixteen lamps and twelve ballasts. • Replaced two locks. • Resolved two plumbing issues. • Resolved one A/C issue. • Provided assistance in hanging three pictures. Islamorada Library: • Attaching acrylic money box to front desk. 32 • Replaced broken lamp for a sign and replaced light in the old front porch. Spottswood Building: • Provided assistance in attaching three plastic wall mount pockets to the wall. Plantation Key Senior Center: • Resolved one plumbing issue. Plantation Key Garage: • Resolved one plumbing issue. Tavernier Fire Station: • Provided a new American Flag. • Inspected the alarm control panel. Cardsound toll booth: • Repaired gap between ramp and building door. Plantation Key Correctional Facility: • Provided assistance to Project Management in installing back loose letter at the front entrance. • Replaced twenty -two lamps and one ballast. Plantation Key Roth Building Facility: • Provided assistance to Project Management in fixing the sidewalk of the building. PARKS & BEACHES: Key Largo Park: • Replaced four benches. Harry Harris Park: • Removed and installed door hinge in the crew room. • Repaired and painted picnic table and equipment in the playground area. • Resolved one plumbing issue in the south men's restrooms. • Painted baseball fields bleachers. Friendship Park: • Resolved one plumbing issue. • Painted play set in playground area. 33 Notes: • Preventive Maintenance completed for some HVAC units. • Performed a safety inspection at the Skate Park in Key Largo Community Park. • Performed playground high frequency inspection for all Upper Keys Parks with Playgrounds. • Performed a safety inspection at the Animal Shelter. • Supervisor attended the Integrated Pest Management meeting on December 22, 2016. • Harry Harris Park was scheduled for softball and baseball practices and tournaments. • Rowell's Waterfront Park is supporting Mesquite Productions proving one portion of the park as basecamp during the filming of "Bloodline" in the Keys. • Provide assistance to the Mesquite productions filming crew at the Plantation Key detention facility. • Installed a sign on the fence near the gate indicating that on January 6 and 7, 2017 the Rowell's Waterfront Park will be closed for regular park use. FLEET MANAGEMENT • Garage staff completed monthly safety training - (Eye Injuries) • Major warranty work for sweeper truck scheduled for January. • Outsourced bucket truck repair scheduled for January. • Outsourced repair of sewer cleanout truck scheduled for January. • Fuel Facility inspections completed at 3 garage locations. • Outsourced repair of Card Sound tractor mower- (Ongoing) • Assisted Facilities Maintenance and FDEP inspector with fuel tank inspection at Plantation Key Government Center. • Assisted outsourced licensed contractor with fuel leak repair at Plantation Key fuel facilities. • HD Mack Dump truck clutch replacement — (Ongoing) • Repair of HD tire machine in Marathon garage - (Ongoing) • Replacing exhaust systems on 4 portable emergency power generators — (Ongoing) • Processed and put in service; I new Ford minivan for Tech Services Dept. • 2 Fleet employees scheduled to attend word intermediate training in January. • Welding and corrosion; repair of drive -on lift at Marathon garage - (Ongoing) • Ordered new Solid Waste Dept. Tractor and Boom Mower. • Ordered 2 new equipment storage trailers for Public Works Depts. • Received I new Nissan Pickup truck for Growth Management Department. • Received new Batwing mower for Marathon Airport. • Requesting quotes for new 3 /4 ton crew cab pickup truck. • Requesting quotes for new �/z ton pickup trucks. • Requesting quotes for new compact wheel loader for Solid Waste Dept. • Ordered new Plug In hybrid for Extension Services. • Processing purchase of 2 new clam grapple trucks for Public Works Depts. 34 • Organized hazardous waste storage drums at all garages. Labels for contents identification - Pending). • Three garages combined provided preventative maintenance and completed approximately (115) unit safety inspections. • 5 vehicles temporarily removed from service due to pending safety recall. • Three garages combined opened and /or completed approximately (250) work orders. • Three garages combined processed and distributed approximately (8,400) gallons of unleaded gasoline and (2,400) gallons of diesel fuel. • Pilot test program on I Fleet assigned vehicle with GPS provider - (ongoing). • Processed monthly preventative maintenance inspection due reports for County, Sheriff, and Health Department units. • Processed monthly fuel billing accounts receivable. • Processed monthly fuel billing; School Board accounts payable. • Processed monthly invoices for Not In- Program unit agencies. • Processed daily /monthly parts and supply accounts payable invoices. • Processing accident repairs for various Departments. • Processing factory safety recalls for various Departments. • Verified toll by plate invoices for various Departments. • Provided programed electronic fuel keys for various Departments. • Working with Flamingo Oil; standardization of garage oil/lubes. • Worked 2 Techs overtime to complete maintenance and repairs from inspections on 20 Fire Apparatus units located throughout county. • Filled new mechanic position for Fire Rescue units. • Assisting Fire Rescue with surplus vehicle disposal. • Working with Property Manager and County Attorney; addressing written policy for purchasing, selling and disposing of county vehicles. • Continuing Upper Keys garage facility repairs and enhancements. • Continuing Lower Keys garage facility repairs and enhancements. • Continuing preparation upcoming vehicle and equipment surplus sale. • Continuing preparation disposal of obsolete and /or defective junk items. • Marathon Senior Citizen Center emergency generator repairs — (Ongoing). • Prepping Fleet bulk supply; delivery and storage truck. • Prepping Fire Rescue service truck. • Working on repair; Upper Keys Road Department clam truck. • New HD lift gate for Facilities Maintenance Dept. truck - (Ongoing). • New Employee Training, Cross Training and /or Refresher Training for all Fleet Employees ongoing. SOLID WASTE MANAGMENT Household Hazardous Waste and E- Waste: • Staff held six household hazardous waste (HHW) collections in December and accepted material from 111 Monroe County residents and 8 businesses. 35 • Staff filled 32 boxes of Electronic Waste during this month which is expected to be recycled with Electronic Recycling Center (ERC). • Staff recycled over 660 lbs. of lead sealed batteries with Interstate and 36 Ibs of rechargeable batteries with Call2Recycle. • Our Hazardous and E -Waste Commercial Collection participants included: Strunk, Florida Keys Aqueduct Authority, Island Aluminum of the Keys, Monroe County Facilities, Waste Management, ITS, Marine Resources, TriSea Marine, and Salvation Army. • Staff crushed 570 fluorescent and mercury containing bulbs in house. • Staff accumulated one 55 gal drum of crushed mercury bulbs. • Staff recycled 55 gal of contaminated fluids. • Staff filled one 55 gal drum of aerosol cans • Staff bulked 330 gal. of latex paints and 55 gal. of oil based paints for recycling. • Staff was in Waste Management, Marathon Garbage, and Key's Sanitary service areas with the ongoing inspections of commercial and residential solid waste and recycling servies. • Staff resolved 134 phone calls related to recycling, HHW, and bulk item disposal. • Collected corks for Kids for corks project, accumulating approximately 80 gallons of corks • Updated county website to reflect new office times • Updated recycling brochures YTD T ans MS 100,000 90,000 80,000 70,000 FY13 60,000 `� FY14 50,000 40,000 FY15 m�s 30,000 «< FY16 20,000 10,000 ° FY17 0 36 Recycle YTD Tons 9,000 .. m.. m.. m.. m.... m.. m.. m.. m...... m.. m.. m.. m.. ..m..m..m..m......m..m..m..m... 8,000 .. ... 7 �A 6,000 FY13 5,000., , ............ . m m m... FY14 o mm 4,000 � FY15 3,000 �. 2,000 FY16 �� -� -� 1,000 FY17 p- . -. -... ...... 0 6 37