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Item N04County of Monroe A BOARD OF COUNTY COMMISSIONERS c) Tax Collector Mayor George Neugent, District 2 The Florida. Key y w) Mayor Pro Tem David Rice, District 4 e) �r Danny L. Kolhage, District I Heather Carruthers, District 3 f) Supervisor of Elections $ 5,000 Sylvia J. Murphy, District 5 County Commission Meeting January 18, 2017 Agenda Item Number: N.4 Agenda Item Summary #2530 BULK ITEM: No DEPARTMENT: County Attorney's Office TIME APPROXIMATE: STAFF CONTACT: Bob Shillinger (305) 292 -3470 None. AGENDA ITEM WORDING: Semi - annual examination of public official bonds for County Commissioners and Constitutional Officers pursuant to F. S. 137.05 and § 2 -28 of the Monroe County Code and finding that all current bonds and /or insurance policies are adequate. ITEM BACKGROUND: Florida Statute 137.05 requires that each of the 67 County Commissions examine the sufficiency of the bonds for County officers in their respective Counties every January and June. This statute affords each Commission the discretion to determine if the current bonds are sufficient, and to require a new bond if the Board has reason to believe that any of the current bonds have become impaired. Pursuant to § 2 -28 of the Monroe County Code, the minimum bond amounts are as follows: a) Clerk of the Circuit Court $ 5,000 b) Sheriff $15,000 c) Tax Collector $50,000 d) Property Appraiser $10,000 e) County Commissioners $ 2,000 f) Supervisor of Elections $ 5,000 Section 2 -28(2) authorizes the County Commission to waive the requirements for an officer to purchase a bond if the officer purchases appropriate insurance coverage in excess of the required bond amount. The County currently maintains sufficient insurance coverage for its county commissioners to satisfy the requirements of the ordinance. Documentation of coverage for all constitutional officers is included in the attached agenda backup. At this time, there is no evidence to suggest that any of the current bonds are impaired or are likely to become impaired. NOTE: DOCUMENTATION OF BOND OR INSURANCE TO BE PROVIDED FROM CLERK KEVIN MADOK. PREVIOUS RELEVANT BOCC ACTION: 1/20/16 (0-7) January semi - annual examination of public official bonds /insurance by BOCC 7/20/16 (R -10) July semi - annual examination of public official bonds /insurance by BOCC CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval of finding that the current bonds are adequate. DOCUMENTATION: Sec. 2 -28 Public officer bonds, Monroe County Code SHERIFF Insurance Documentation expiring October 1, 2017 SUPERVISOR OF ELECTIONS Public Official Bond expiring January 8, 2018 TAX COLLECTOR Public Official Bond expiring January 7, 2021 Bond: Commissioner Danny Kolhage expiring Nov 20 2020 Bond: Commissioner Heather Carruthers expiring Nov 18 2020 PROPERTY APPRAISER Public Official Bond expiring January 1, 2017 FINANCIAL IMPACT: Effective Date: N/A Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Bob Shillinger Maria Slavik Kathy Peters Board of County Commissioners Completed Skipped Completed Completed 01/03/2017 6:09 PM 01/03/2017 6:09 PM 01/03/2017 6:18 PM 01/18/2017 9:00 AM Sec. 2 -28. - Public officer bonds. (2) Insurance coverage in lieu of bond. The commission may waive the requirement for a county officer to purchase a bond if that officer purchases insurance that provides coverage in excess of the amount of the bond required for that office for the errors and omissions and honest services of that officer and his /her employees. The county commission shall approve each waiver every January and June at its regular business meeting. (3) Semi - annual review. If at any time, the board determines there is reason to believe that the sufficiency of any county officer's bond has become impaired or insurance coverage has lapsed or is otherwise insufficient, it must at once require the county officer to execute and file with the clerk of court a new bond for the same amount as set forth in subsection (1). [t womil, • Page 1 PUBLIC OFFICIAL INSURANCE (IN LIEU OF BOND): SHERIFF r !, E stablished 1 978 ' Protecting Thaw Who Protect Us E THIS DECLARATIONS PAGE IS ISSUED TO THE COVERED MEMBER NAMED ABOVE, TO IDENTIFY THE ANNUAL AGREEMENT PERIOD AS WELL AS THE LIMITS OF COVERAGE AFFORDED. ALL TERMS, LIMITS, DEFINITIONS, REGULATIONS, CONDITIONS, EXCLUSIONS, AND LIMITATIONS OF THE APPI ICABLE SELF INSURANCE COVERAGE AGREEMENT WHICH ACTUALLY AFFORDS COVERAGE BY VIRTUE OF PARTICIPATION IN THIS SELF INSURANCE PROGRAM BY THIS PARTICIPATING COVERED MEMBER APPLY. THIS DECLARATIONS PAGE DOES NOT INCREASE, AMEND, OR MODIFY THE COVERAGE OTHERWISE PROVIDED UNDER THE APPLICABLE SELF INSURANCE COVERAGE AGREEMENT ATTACHED HERETO. THE LIMITS SET FORTH UNDER THIS AGREEMENTAPPLY ONLY TO THE EXTENT THAT EXCESS LIMITS ARE COLLECTABLE FROM REINSURERS COVERING THIS AGREEMENT IN CONSIDERATION OF THE PAYMENT OF THE CONTRIBUTION AND IN RELIANCE UPON THE STATEMENT IN THE DECLARATIONS AND THE APPLICATION FOR COVERAGE HEREUNDER AND SUBSECTTO THE INSURANCE AGREEMENTS, DEFINITIONS, EXCLUSIONS, AND CONDITIONS OF THIS SELF INSURANCE COVERAGE AGREEMENT, THE LIMITS OF LIABILITY AFFORDED FOR THE ANNUAL AGREEMENT PERIOD AREAS FOLLOWS. Jail Deficiencies Defense 111x11 -a +� '" •�- r r $50 P Occurrence Claim b - r- _ . Member 101 Pe An One Person Trainin Firearms 111 110 erP - Occurre A nnual A I Multi-Program Discouiint : - : r Slt3 2600 Centennial Place, Suite 200, Tallahassee, FL 32308 P.O. Box 12909, Tallahassee, FL 32317 Telephone: (860) 320 -6880 Facsimile: (850) 320 -6939 Established 1978 SHHUFFS R ISK Protecting Those Who Protect Us r r r s iiiiiiiiiiij '' III • + •. PRINCIPAL ADDRESS: 5525 College Road, Key West FL 33040 ANNUAL AGR E ENT PERIOD: October 01, 2016 EXPIRATION GATE: !October 01, 2017 THIS DECLARATIONS PAGE IS ISSUED TO THE COVERED MEMBER NAMED ABOVE, TO IDENTIFY THE ANNUAL AGREEMENT PERIOD AS WELL AS THE LIMITS OF COVERAGE AFFORDED. ALL TERMS, LIMITS, DEFINITIONS, REGULATIONS, CONDITIONS, EXCLUSIONS, AND LIMITATIONS OF THE APPLICABLE SELF INSURANCE COVERAGE AGREEMENT WHICH ACTUALLY AFFORDS COVERAGE BY VIRTUE OF PARTICIPATION IN THIS SELF INSURANCE PROGRAM BY THIS PARTICIPATING COVERED MEMBER APPLY. THIS DECLARATIONS PAGE DOES NOT INCREASE, AMEND, OR MODIFY THE COVERAGE OTHERWISE PROVIDED UNDER THE APPLICABLE SELF INSURANCE COVERAGE AGREEMENT ATTACHED HERETO. THE LIMITS SET FORTH UNDER THIS AGREEMENT APPLY ONLY TO THE EXTENT THAT EXCESS LIMITS ARE COLLECTABLE FROM REINSURERS COVERING THIS AGREEMENT. IN CONSIDERATION OF THE PAYMENT OF THE CONTRIBUTION AND IN RELIANCE UPON THE STATEMENT IN THE DECLARATIONS AND THE APPLICATION FOR COVERAGE HEREUNDER AND SUBJECT TO THE INSURANCE AGREEMENTS, DEFINITIONS, EXCLUSIONS, AND CONDITIONS OF THIS SELF INSURANCE COVERAGE AGREEMENT, THE LIMITS OF LIABILITY AFFORDED FOR THE ANNUAL AGREEMENT PERIOD AREAS FOLLOWS. P ublic Officials $5 Pe $1 0 , 00 0 , 000 A, Aggregate Discount SIGNED: 5a'—� - �-W' 2600 Centennial Place, Suite 200, Tallahassee, FL 32308 P.O. Box 12900, Tallahassee, FL 32317 Telephone: (850) 3208880 Facsimile: (850) 320 - 6938 PUBLIC OFFICIAL BOND: SUPERVISOR OF ELECTIONS re X r5gsha+a+v Of offido Signed and Sealed this '� th day of Feb 2 d14 101 S. Reid St., Ste. 300 WHSTERN s 3 TY COMPANY _ (4ddnw aJMaix sweV Cun= y) i3y TH$ PORTER -ALLEN CO. INC. �� °�`�� (Nave ofLaca! & compa57') ••.•. • 513 SOUTHARD STREET ir• o ~y'S fitddrr.s o/Loeol "`�^""! ""• ^ Eta! (SEAL) B X t 4 CA ($ipaturi of L kanwd Resident Agent) � isoos) Seawft Number r of f iwosed Resident Agent) � Iditttt The above is approved this day of l4Pe Name of L.iwosod Raddant Ag hr. County Commissioners Chairman: 4boncLdoc (02104) Farm 1345-12 -1012 W estem Surety Companj POV ER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That WESTERN SURETY COMPANY, a corporetbn organlaed and exisikhg under the laws of the State of South Dakota, and authorized and licensed to do business In the States of Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connectlad. Delaware, Dlst W of Columbia, Florida, Georgia, Hawall. Idaho. Illinois. Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine. Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire. New Jersey, New Metdco, New York, North Carolina, North Dakota, Ohio. Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont Virginia, Washington, West Virginia, Wisconsin. Wyoming, and the United States of America, does hereby make. constitute and appoint H. nahlatrm Of ----Sioux Falls Slate of south _t>alra)•,8 _ , with limited authority, Its true and lawful Attomey4fl - Fad, with fuN power and autttorgy hereby conferred to sign, execute, acknowledge and deliver for and on Its behalf as Surety and as its ad and deed, the following bond: One SIMBRUTAMR inV 13LE ION. MMM QF MANROR _ _ ..- bond with bond number for R. JOYCE gRIPPIm as Pdncpal in the;renalty amokukt not to exceed: 65-Ang no Western Surety Company further c"Nes that the fotkhrvl V Is a true and exact loopy of Section 7 of the Wawa of Wedom Swely Company duly adopted and now in farce, b-wt S ef�tlro Corn ar bds, lea' undertak npa, Powers of Attorney. or other obliptlons of the owporation shell be ez msW in the corporate name Company by the Preawent, Secretary. any Assistant Secrslwy. Troasurer. or any Vice Prosldant, or by such other of dxn as the Bawd of Dkectora may authorize. The President, aryr Vice President. Secretary, Say AX 313101 t Secretary, or the Tnm rrer may appoint AMMW04nfact or agents who shall have sulhortty to Issue bonds, polldea, or undertakings in 1 he name of the Company. The corporate seat Is not aeosssary for the validtly of any bands. potides, undvtakhrgs. Powers of Attorney or other obligations of the corporation. The signature of any such oHber and the corporate said may be printed by fakelmiie. In Wltrtess Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by ft with the corporate seal affixed this 4th _ day of February . ATTEST WEST SURET OMPANY -— BY A Vlet4r, Aulstant Setaelary Paul T. Vice President •'• ,'•_ STATE OF SOUTH DAKOTA ss COUNTY OF MINNEHAHA �� � „..... • On this 4th day of — _ February 2014 ,before me, a Notary Public, personally appeared Paul T- Aruf3at —0 and who, being by me duly sworn, acknowledged that they signed the above Power of Attorney as Vir& President and Assistant Secretary, respectively, of the said WESTERN SURETY COMPANY, and acknowledged said Instrument to be the voluntary —4-4 t 1 ,. 4 S. PETRIK i SOUTH DIAKdrA tr •titiiti�4'►�tiMbtiti�tititititiyti ♦ Notary Public My Commission Exom August 11, 2018 Farm 672.8.2012 a a , r' e a? I ACK140WIZ15GMIINII OF SURETY STATE OF SOUTH DAKOTA (Corporate Offkar) County of Minnehaha S9 On this 4th February 2014 , before me, a Notary Public in My commission ex 7 AK My COMM"S$6 Exres 4-10-2017 Notary PubUc Form I00 -120 PUBLIC OFFICIAL PERFORMANCE BOND: TAX COLLECTOR I I I 1 11110111 11111 IMEEM ................ 0 lk?A Western Surety Company hereby continues in force Bond No. briefly described as -,,,T;kx COLLECTOR COUNTY OF Ff#XR0E 1i = I in the sum o f ty_Thousa,ndand_00/100 Dollars, for the term beginnirE and ending . .......... 2021 -, su bj ec t to all 11 1 i H Iffl If, asem"; -Ann This continuation is issued upon the express condition that the liabty of Western Surety Company the total sum above written. Dated this day of I WES/ "SURETY COMPANY � SF, 4', zs 10 S 114 AV # I .. ... ..... . 5 lgill Form 90-A-8-2012 I I I 1 11110111 11111 IMEEM Western Surety Company One . ............ for as Principal in the penalty amount not to exceed Q_ In Nitness Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by itz V December ice Prasislemt with the corporate seal affixed this _1 day of 2016 A17EST �_.Nelson, Assistant Secretary"' STATE OF SOUTH DAKOTA � ss COUNTY OF MINNEHAHA On this — 19 th — day of December -2 a 16 —, before me, a Notary Public, personally appeared Paul T. Bruflat L. Nelson and who, being by me duly sworn, acknowledged that they signed the above Power orAttomey as and Assistant Secretary, respectively, of the said WESTERN SURETY COMPANY, and acknowledged said instrument to be the voluntary act and deed of said Corporation. + X S J. MOHR S(R INOTARY PUBLIC(M— SOUTH DAKOTA L It s My Commission Expires June 23, 2021 4 Notary Pub'ic + % % % 444 + *V Fofm F1975-1 201 6 V114 PUBLIC OFFICIAL BOND: COMMISSIONER DANNY L. KOLHAGE { W WNW 2 Western Siurety Company CONTINUATION CERTIFICATE Western Surety Company hereby continues in force Bond No. 713 9728 briefly described as COU OMM . 0 0 R for D , as Principal, in the sum of $ TWO THOUAiT AND NO / 1(0 Dollars, for the term beginning A0V —eXber 20 2016 , and ending November 20 , 2020 , subject to all the covenants and conditions of the original bond referred to above. This continuation is issued upon the express condition that the liability of Western Surety Company under said Bond and this and all continuations thereof shall not be cumulative and shall in no event exceed the total sum above written. Dated this 23 day of Noy-e 2016 WESTERN URETY COMPANY 3 d } M 4„ p Paul T. Br at, Vice President THIS "Continuation Certificate" MUST BE FILED WITH THE ABOVE BOND. Form 90 -A -8 -2012 ttachment: Bond: Commissioner Danny Kolhage expiring Nov 20 2020 [Revision 1] (2530 : Semi annua' POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That WESTERN SURETY COMPANY, a corporation organized and existing under the laws of the State of South Dakota, and authorized and licensed to do business in the States of Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming, and the United States of America, does hereby make, constitute and appoint Paul T. Bruflat o f Sioux Falls State of South Dakota , its regularly elected Vice President 3 as Attorney -in -Fact, with full power and authority hereby conferred upon him to sign, execute, acknowledge and deliver for and on its behalf as Surety and as its act and deed, the following bond: bond with bond number 713397 for DANNY L, KOLHAGE as Principal in the penalty amount not to exceed: $2.000.00 Western Surety Company further certifies that the following is a true and exact copy of Section 7 of the by -laws of Western Surety Company duly adopted and now in force, to -wit: Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys -in -Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile. In Witness Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by its Vice President with the corporate seal affixed this 23 day of November , 2016 ATTEST WE N SUR COMPANY ' By L. Nelson, Assistant Secretary PauA Bruflat, Vice President u_ STATE OF SOUTH DAKOTA SS COUNTY OF MINNEHAHA On this 23 day of November 2016 , before me, a Notary Public, personally appeared Paul T. Bruflat and L. Nelson who, being by me duly sworn, acknowledged that they signed the above Power of Attorney as Vice Pre sident and Assistant Secretary, respectively, of the said WESTERN SURETY COMPANY, and acknowledged be the voluntary act and deed of said Corporation. #h�h�,�hhhh�h�hhhh�ti t said instrument to PUBLIC OFFICIAL BOND: COMMISSIONER HEATHER CARRUTHERS { ' G Western Surety Company CONTINUATION CERTIFICATE Western Surety Company hereby continues in force Bond No. briefly described as for HEATHER ANN CARRLITHEgs- as Principal, in the sum of $ Dollars, for the term beginning November JA , _2016 , and ending November 18 , 2020 , subject to all the covenants and conditions of the original bond referred to above. This continuation is issued upon the express condition that the liability of Western Surety Company under said Bond and this and all continuations thereof shall not be cumulative and shall in no event exceed the total sum above written. Dated this 04 . day of Ngvember , 201 . pr WESTERN URETY '� COMPANY Ns p By Paul T. Br at, Vice President SSA THIS "Continuation Certificate" MUST BE FILED WITH THE ABOVE BOND. Form 90 -A- &2012 a I Western Surety Company KNOW ALL MEN BY THESE PRESENTS: That WESTERN SURETY COMPANY, a corporation organized and existing under the laws of the State of South Dakota, and authorized and licensed to do business in the States of Alabama, Alaska, Arizona, Arkansas, Calitomia, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana,, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, Now Jersey, New Mexico, Now York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming, and the United States of America, does hereby make, constitute and appoint Paul T. Bruflat of . Sioux Falls State of South Dakota its regularly elected Vice President as Attorney-in-Fact, with full power and authority hereby conferred upon him to sign, execute, acknowledge and deliver for and on its behalf as Surety and as its act and deed, the following bond- bond with bond number for ATHE CARRUIBEIRS as Principal in the penalty amount not to exceed:. 2,000.00 Western Surety Company further certifies that the following is a true and exact copy of Section 7 of the by-laws of Western Surety EL Company duly adopted and now in force, to-wit: CD Section 7. All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate 04 name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the 04 Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint co Attomeys-in-Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate sea] is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The 0 signature of any such officer and the corporate seal may be printed by facsimile. Z In Witness Whereof, the said WESTERN SURETY COMPANY has caused these presents to be executed by its tM --04- day of No em 2016 Vice President with the corporate seal affixed this Merit .S CL X ATTEST W E N R C PA N Y �SU By L. Nelson, Assistant Secretary Pau A, Bruflat, Vice President Q) q L STATE OF SOUTH DAKOTA 0 ss COUNTY OF MINNEHAHA E E On this 04 day of ]Ng!zember N. before me, a Notary Public, personally appeared 0 Paul T. Bruflat and L. Nelson who, being by me duly sworn, acknowledged that they signed the above Power of Attorney as Vi oe President and Assistant Secretary, respectively, of the said WESTERN SURETY COMPANY, and acknowledged said instrument to 0 M be the voluntary act and deed of said Corporation. +44451 4444444444444444444 .r J. MOHR 9 E Ir X NOTARY PUBLIC(R -T ' X EAL U s(RSOUTH DAKOTA Notary Public Z + my commission Expires June 23, 2021 To validate bond authenticity, go to www.cnasurety.com > Owner/Obligee Services > Validate Bond Coverage. ift Form F1975.1-2016 Packet Pg. 2035 PUBLIC OFFICIAL PERFORMANCE BOND: PROPERTY APPRAISER - ----I Packet Pg. 2036 i 1 UK Agency {'Ode - . Bond Number: Rand Effective Datee Bond Expiration Fate; Type of Renewal: Obligee; Florida Secretary of State i tm Division of Elections Rr n 316 RA, Gray Tau €t hig ?it F. mou.gh Str ct Tall laassec,, Fl, 32399-0250 lassific Penult3 Anit Premium Awnt Corom Kati TOTAL PREMIUM S 35 04 tm CL x 0 . r. 0 . 09 -02238 - 820491 —N 2 1 21028 CL 4- 7ontinuution Certitacale 0 r_ 0 a) MENT BOND DEPARTMENT 0 AGENCY: 09 -0238 Key West Insurance Inc N lNC3A t N E lI[ BOND 5- 8204131 `2 0 Pritcipalz Obligee: _2 Scott P Russell Florida Secretary of State a 25035 Fogarty Avenue Division of Elections Rm 316 500 Bronough Street l ey west. FL 33040 Tallahassee FL 32399-0250 � a, Bond Term >in to tl s. 48. Ef ective Date< 111 f2(317 Expiration Date. I I!2021 X Penalty Amount:: $10,000 T ype ofBond: Public Official - Individual Classlficat Official Not Other vise Classified