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Item P4County of Monroe BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida Keys Terminal Interoffice Memorandum Commissioner David Rice 9400 Overseas Highway Suite 210 Marathon International Airport Marathon, FL 33050 305.289.6000 2 Boccdis4monroecounty -fl. o Date: January 18, 2017 To: Kevin Madok, Clerk of the Court County Clerk's Office From: Commissioner David Rice, District 4 RE: *REVISED* NOTICE OF VOTING CONFLICT Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of Commissioners with entities that I am involved with. I will abstain from the vote on issues concerning the following entities: Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I currently sit on the Board of Directors of the Care Center. I am also a member of the Board of the Historic Florida Keys Foundation, Inc. At the January 18, 2017 BOCC meeting, I will abstain from the vote on item(s): #C1, and P4 Mayor Pro Tern David Rice, District 4 Heather Carruthers, District 3 Danny L. Kolhage, District 1 Sylvia J. Murphy, District 5 Copy of agenda excerpt listing the referenced item(s) is attached for documentation. County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 IleOrlda Keys y w) Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting January 18, 2017 Agenda Item Number: P.4 Agenda Item Summary #2584 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292 -4482 No AGENDA ITEM WORDING: Approval of acceptance of a grant award of $50,000 from FDLE for the RSAT program with a 25% match requirement of $16,667 and approval of an agreement with Guidance /Care Center in the amount of $66,667 for the project entitled, "Men's Jail Housed Drug Abuse Treatment Program ", for the project period of October 1, 2016 through September 30, 2017. ITEM BACKGROUND: On October 21, 2015 the BOCC approved the submission of the FDLE RSAT application; but, the application was not selected for funding. FDLE subsequently notified Monroe County in December 2016 that funding was now available after an awardee returned their funding. The original application from 2015 was updated at FDLE's request and has now been resubmitted, approved and awarded RSAT funding in the amount of $50,000 with a required 25% match of $16,667. PREVIOUS RELEVANT BOCC ACTION: On October 21, 2015 (Agenda Item D.63) the BOCC approved the submission of the FDLE Residential Substance Abuse Treatment (RSAT) application for funding, due to a submission deadline of October 9, 2015 and authorizing the Mayor to execute acceptance of award and related documents. CONTRACT /AGREEMENT CHANGES: No STAFF RECOMMENDATION: Approved DOCUMENTATION: 2017 - RSAT - MONR- I- X5- 003_RSAT Agreement FINANCIAL IMPACT: Effective Date: October 1, 2016 Expiration Date: September 30, 2016 Total Dollar Value of Contract: $66,667.00 Total Cost to County: $16,667.00 Current Year Portion: $66,667.00 Budgeted: $16,667.00 Source of Funds: FDLE and Fine & Forfeiture Fund (101) CPI: No Indirect Costs: No Estimated Ongoing Costs Not Included in above dollar amounts: None Revenue Producing: No Grant: Yes County Match: Yes Insurance Required: No. Additional Details: N/A If yes, amount: 02/15/17 NEW COST CENTER ADDED 2017 - RSAT - MONR -I -X5 -003 REVIEWED BY: Tina Boan Christine Limbert Maria Slavik Kathy Peters Board of County Commissioners Completed Completed Completed Completed Completed $66,667.00 01/11/2017 9:59 AM 01/11/2017 11:32 AM 01/11/2017 12:21 PM 01/17/2017 9:50 AM 01/18/2017 9:00 AM RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT THIS AGREEMENT is made and entered into this 18th day of January, 2017, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and the Guidance /Care Center, hereinafter referred to as "AGENCY." W ITN ESS ETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a program that provides residential substance abuse treatment services to offenders held in local correctional facilities who have at least six months and no more than twelve months of their sentence left to serve; and WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment funds to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse Treatment Funds. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree as follows: 1. TERM - The term of this Agreement is from October 1, 2016 through September 30, 2017, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined in the COUNTY'S Residential Substance Abuse Treatment Sub -grant Award, attached and made a part hereof (Attachment B). 3. FUNDS - The total project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of $66,667. The total sum represents federal grant /state sub -grant support in the amount of $50,000 and local matching funds in the amount of $16,667, which amount shall be provided by the county. All funds shall be distributed and expended in accordance with the Project Budget Narrative as outlined in the grant agreement. 4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment B). 5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing agency under the COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida Department of Law Enforcement Residential Substance Abuse Treatment Grant Program. 6. BILLING AND PAYMENT (a) The AGENCY shall comply with the program and expenditure reporting requirements for Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents and information as set forth in Attachment F prior to billing and payment. The AGENCY shall render to the COUNTY a detailed quarterly performance report not later than 7 days after the end of each quarter. The quarterly performance reports must include a response to all objectives included in your project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month, properly dated, describing the services rendered, the unit cost of the services, and all other information required including supporting documentation validating delivery of services. The original invoice shall be sent to: Grants Administrator 1100 Simonton Street Key West, FL 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. (c) The County shall only make payment subject to the funded amount above, for the documented services provided which are reviewed and approved as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment B — Residential Substance Abuse Treatment Funds Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the form of a letter, summarizing the units of services with supporting documentation of service delivery attached. The letter should contain a notarized certification statement. An example of a payment request cover letter is included as Attachment A. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. 9. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. 10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY: FOR PROVIDER: Grants Administrator Maureen Dunleavy, MA, NCC LMHC 1100 Simonton Street Area Director Key West, FL 33040 Guidance /Care Center 1205 Fourth Street Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 14. EMPLOYEE STATUS — The AGENCY is an independent contractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law or by the COUNTY. 15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of services hereunder by the AGENCY. 16. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA By: Deputy Clerk By: t 4i Witness Witness Mayor /Chairman Guidance /Care Center By: N, I 4 Title ��1��- ATTACHMENT A ORGANIZATION LETTERHEAD Monroe County Board of County Commissioners Finance Department 500 Whitehead Street Key West, FL 33040 Date The following is a summary of the units of services provided for (Organization name) for the period of (A) Total $ X,XXX.XX (B) Total prior payments $ X,XXX.XX (C) Total requested and paid (A + B) $ X,XXX.XX (D) Total contract amount $ X,XXX.XX Balance of contract (D C) $ X,XXX.XX I certify that the above services have been provided to the clients and that the units are accurate and in agreement with the records of this organization. Furthermore, these units are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for payment to any other funding source. Authorized Signatory Attachments (supporting documentation) Subscribed and sworn to (or affirmed) before me this day of 20 by (name of affiant). He /she is personally known to me or has produced (type of identification) as identification. Notary Public Notary Stamp My Commission Expires: Number of Units Unit Type Provided for Pro rare Unit Cost Amount Due Service provided XX.XXX $ XX.XX $ XXX.XX Service provided XX.XXX $ XX.XX $ XXX.XX (A) Total $ X,XXX.XX (B) Total prior payments $ X,XXX.XX (C) Total requested and paid (A + B) $ X,XXX.XX (D) Total contract amount $ X,XXX.XX Balance of contract (D C) $ X,XXX.XX I certify that the above services have been provided to the clients and that the units are accurate and in agreement with the records of this organization. Furthermore, these units are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for payment to any other funding source. Authorized Signatory Attachments (supporting documentation) Subscribed and sworn to (or affirmed) before me this day of 20 by (name of affiant). He /she is personally known to me or has produced (type of identification) as identification. Notary Public Notary Stamp My Commission Expires: SUS GRANT AWARD CER11FICATE ATTACH N gow" a NMI] INAMM - kttj JjI TWJ policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. •;0 amended, and P.L. 100-690. Lear. tv'r 1 [4 Mt. a site] &IQ d gaw'Ailij it Ms PT-TI I =1# It'll I WaVi I PASKLqkIIII [:I$ M(ow IL-71 o1z] or IN Authorized Official Petrina Tuttle Herring Bureau Chief ---------------- Date 4 . 0 1 * . 1 11 � I A . 097,7.M47 IP. Condition (s)/General Comment(s): Ref# S35086: Prior to drawdown of federal funds for contractual services, a contract executed with vendor to provide c,ervices must be received and approved by the OCJG. Appilcation for Funding Assistai ice Florida Department of Law Enforcement Residential Substance Abuse Treatment Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Marre: Heather Carrutirers, Title: Mayor Address: 530 Whitehead Street City: Key West State: FIL Zip: 33040-6547 Phone: 305-292-3430 Ext: Fax: 305-292-3577 Email: carruthers-heather0monroecounty-fl.gov Chief Financial Officer Name: Amy Heavilin Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040-3110 Phone: 305-295-3130 Ext: Fax: Email: aheaviIin@monroe-clerk.com Application Ref # 2016-R,SAT-1 00 Contract 2017-RSAT-MONR-1 -X5-003 Section #1 Page 1 of 3 OCJG-005 (rev. April 2W5) Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Off icial 4ame: Heather Carruther� Title: Mayor Address: 530 Whitehead Street City- Key West State: FL Zip: 33040-6547 Phone: 305-292-3430 Ext: Fax: 305-292-3577 Email: carruthers Project Director Name: Laura Deloach Title: Senior Administrator Grants & Special Projects Address: 1100 Simonton Street Room 2-285 City: Key West State- FL Zip: 33040-31 Phone: 305-292-4482 Ext: Fax: Email: deloachhartle- laura @monroecounty- fl.gov Application let 4 2015 -RSA -100 Contract 2017 - I - X5 - 003 Section # 1 p age 2 of 3 OCJG-005 (rev. April 2005) A .Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatmeirt Section Questions: Question: What is the DUNS number for the subgrantee? Application Ref 2016- AT -100 Section — #1 Page 3 Contract -A7 -MONK- - - OCJG-005 (rev. April 2005) Residential Substance Abuse Treatment General Project InIvormation Project Title: GUIDANCE/CARE CENTER-MEN'S JAIL HOUSED DRUG ABUSE TIMAJT Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start D. 10/1/2016 End Date: 9/30/2017 Application Ref # 2016-RSAT-1 00 Contract -RSAT-MONR- - - Section #2 Page 1 of 4 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Treatment in the program is a minimum of six months and a maximum • one year. Aftercare services are encouraged as a part of re-entry planning and last up to six months once the in community-based facilities. Aftercare is given priority and participants are enrolled before they are released. These services are not funded by the grant and are available to all participants regardless of ability to pay. Corrections staff conduct random drug testing, with positive tests resulting in 30 days in lock dowr and a return to court for judicial review of the case. One hundred drug tests will be administered in the fiscal year. Tests used are the Reditest 10 panel dip sticks testing for amphetamine, benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone. The program also has a relationship with the iocal drug court to run tests on their attempted to be dishonest by trying to mask the results. Program services will be delivered using an evidence based practice Cognitive Behavioral Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self Improvement and Change, Pathways to Responsible Living" authored • Harvey Milkman and Kenneth Wanberg . Throughout the treatment episode participants use a client workbook that belongs to them. Moral ReGonation Therapy (MRT), another systematic treatment strategy that seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included and MRT books. Treatment in the correctional setting will incorporate trauma-informed and gender-responsive treatment through the use of the evidenced-based "Seeking Safety" treatment model to promote the healing and edification of the human spirit. Seeking Safety offers 25 treatment top p ics each with a clini i _uide and client handouts, These relatio_n_ LyAd •••' the development • healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to deliver core services. An evidenced based Relapse Prevention Therapy program will continue running as well. – – – – — ----------------------------------------- Applicafloin of # 2016-RSAT-1 00 Section #2 Page 3 of 4 Contract -RSAT-MONR- - - OCJG-005 (rev. April 2005) UAM Florida Department of Law Enforcement Question: Does the implementing agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: • Question: Part 1: In your business • organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below. Answer: Yes Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) • 15(d) of the Securities Exchange Act • 1934 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no answer NIA. Answer: N/A. 5 i 11 1111111110 TOWIT-35? �*- "I M111. AppIlication Ref # 2016-IRSAT-1 00 Contract -RSAT-MONR Section #2 Page 4 of OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department • Law Enforcement Residential Substance Abuse Treatment --- ............................. Activity Description Activity: Group Counseling Target Group: Adult Males Geographic Area: State • Florida Location Type: Jail 11 `10= 1 5525 College Road Key West, FL 33040 ................... -1-11,111,1111, ....... . ............................ . ............. Activity Descriptior Activity: Individual Counseling Target Group: Adult Mal- . .. • Florida Location Type. Jail Appkation Ref # 2016-RSAT-1 06- Sedlon #3 Page 1 of Contract -RSAT -MOLAR--- OCJG-005 (rev. April 2005) �� rid a Department o I r 7 bstance A requirements will be released to the community under correctional supervision during the grant period? Goal: 50 Measure: Completions 4 How many participants who successfully completed the RSAT program and are released to the community will be referred to an aftercare program? Goal: •5 Measure: Completions 5 How many participants who successfully complete the program and are released to the community will have a continuity of care arrangement or reentry or transitional plan? Goal: 65 Measure: Completions 6 How many estimated participants will successfully complete the RSAT program during months 0 to 3? Goal: 0 Measure: Completions 7 How many estimated participants will successfully complete the RSAT program during months 4 to 6? Goal: 70 Measure: Completions 8 How many estimated participants will successfully complete the RSAT program during months 7 to 9? Goal: 5 Measure. Completions 9 How many estimated participants will successfully complete the RSAT program during months 10 or more? Goal: 0 I - �,_ 10 11111 your RSAT program use evidence-based treatment service Goal: Yes I MMN F ised. Applicatlon Ref # 2016-RSAT-1 00 Contract -RSAT-WEWV--- --- Sectlon #3 Page 2 of 10 OCJC-005 (rev. April 2005) A Application for Funding Assistancz� Florida Department • Law Enforcement Residential Substance Abuse Treatment E - I Goal: Four evidenced based curriculums are used including Seeking Safety, Relapse Prevention, Moral Reconition Therapy (MR and Strategies for Self Change. Measure: Funding 1 What is the anticipated amount of funds that will be spent on Personnel during your RSAT program? Goal: 0 Measure: Funding 2 What is the anticipated amount of funds that will be spent on Fringe Benefits during your RSAT program? Goal: 0 Measure: Funding 3 What is the anticipated amount of funds that will be spent on Supplies during your RSAT program? Goal: 0 Measure: Funding 4 What is the anticipated amount of funds that will be spent on Equipment during your RSAT program? Goal: 0 Measure: Funding 5 What is the anticipated amount of funds that will be spent on ContracVConsultant Fees during your RSAT program? Goal. 66667 Measure: Funding 6 What is the anticipated amount of funds that will be spent on Indirect Costs during your RSAT program? Goal: 0 Measure: Funding 7 Will funds be spent on anything not listed above during your RSAT program? If s-1 please specify the amount to be spent and what it will be spent on. Goal: No. z; A jj � • i" I 07 run. 190-mm- MR. � Measure: General 1 What will your accomplishments be during the grant period? Application Ref # 2016-RSAT-1 00 Section #3 Page 3 of OCJG-005 (rev. April 2005) 4,1111 11 INS iiiiiii��ill 11 1 W! T0-'M'ff*T1'J1'FV irli Ong 4 ff "WER q I "Mo I Goal Continue running evidence based programming, continue coordinating with the work release program, continue maintaining low recidivism rates. z7MM-10re W. What goals will be accomplished as they relate to your application? Goal Reduce recidivism rates, reduce substance use and criminal behavior. Measure: General 3 Are any problems/barriers anticipated that would prevent goals or milestones from being reached? Is there any assistance that OCJG can provide to address these problems/barriers? Goal: Often judges court order individuals to the program who cannot complete the full 6 months due to time restrictions in their jail term. Although we coordinate aftercare, without court supervision individuals are unlikely to follow up. Without the benefit of the full program, these individuals are more likely to reoffend. We have worked with the courts on this matter and do not require assistance from OCJG. Measure: General 4 Will you remain on track to fiscally and programmatically complete your program as outlined in your grant application? (Please answer YES or NO and if no, please explain.) Goal: Yes Measure: General 5 What major activities are planned for your program? Goal: A full schedule of evidence based curriculum driven groups, individual counseling, coordination with work release, thorough discharge planning. Will you share with OCJG any innovative programs/accomplishments based on your knowledge of the criminal justice field? Goal: Yes Objective: Incompletes - Questions regarding Participants who did not complete the RSA I Program I L FA rZF01 �_ 5 =1 I I MT4 M I Aow many estimated individuals who will not complete the RSAT program may be terminated due to a new charge? Goal: 5 Measure: Incompletes 2 How many estimated individuals who will not complete the RSAT program may be released or transferred to another facility? Application Ref # 2016-RSAT-100 Contract -RSAT-MONR- - - Section #3 Page 4 of 10 OCJG-005 (rev. April 2005) 1��ppflcation for Funding Assistanc Florida Department of Law Enforcement Residential Substance Abuse Treatment . . ................ . ...................... Goal: 5 Measure: Incompletes 3 How many estimated individuals who will not complete the RSAT program will no longer be in the program due to death or serious illness? Goal: 0 Measure: Incompletes 4 How many estimated individuals who will not complete the RSAT program may no longer be in the program due to voluntary drop out? Goal: 2 Measure: Incompletes 5 How many estimated individuals who will not complete the RSAT program may be terminated due to failure to meet program requirements? Goal: 2 Measure: Incompletes 6 How many estimated individuals who will not complete the RSAT program may be terminated due to a violation of instructional rules? Goal: 5 Measure: Incompletes 7 How many estimated individuals who will not complete the RSAT program may be terminated due to another reason not specified above? Goal: 5 Measure: Incompletes 8 Please specify the other possible reason for termination. Goal: Transferred to prison or another program based on original charge. Measure: Incompletes 9 How many estimated participants will leave the RSAT program unsuccessfully or will not complete the program during months 0 to 3? Goal. 2 Measure: Incompletes 11 Appflcabon Ref 4 2 1 6-RSAT-1 00 Se #3 - Page5 of 10 Contract -R SAT- MONR OCJG-005 (rev. April 2005) Application for Funding Assistancffl- Florida Department of Law Enforcement Residential Substance Abuse Treatment How many estimated participants will leave the RSAT program unsuccessfully or will not complete the program during months 7 to 9? Goal: 0 Measure: Incompletes 12 How many estimated participants will leave the RSAT program unsuccessfully or wil. not complete the program during months 10 or more? Goal: 0 [oil j:rII21!1l:N i Measure: Participants 1 How many prison-based participants will be enrolled in the RSAT program? IC ma, Measure: Participants 2 How many NEW jail/prison-based participants will be admitted into the RSAT program. Goal: 70 How many participants will be administered an alcohol/drug test (e.g., urinalysis test, before admission into your RSAT program? IF Goal: 70 Measure: Participants 4 How many participants will be tested for alcohol or illegal substances during the grant period? Goal: 80 Measure. Participants 5 How many participants are anticipated to test positive for the presence of alcohol or illegal substances during the grant period? Goal: 1 Applicaflon Ref # 2016-RSAT-100 I Secfion #3 Page 6 of 10 OCJG-005 (rev. April 2005) Florida Department of Law Enforcement Residential Substance Abuse Treatment Goal: 10 Objective: Services - Questions regarding RSAT Services Provi&,, Measure: Services 1 Aow many risk and/or needs assessment will be administered to participants w enter the RSAT program? Goal: 70 1 Goal: Outsuka Clinical Assessment Too' 8A Is MM Measure: Services 4 How many individuals who may enter the RSAT program will have an individualized substance abuse treatment plan? Goal: 100 Measure: Services 5 I I 11A 9 Ws - -� How many RSAT participants will be provided cognitive and behavioral services (cognitive behavioral services include interventions that address criminal thinking and antisocial behavior) during the program period with program funds, including matching funds? Goal: 100 Measure: Services 7 How many RSAT participants will be provided employment services during the program period with program funds, including matching funds? Goal: 50 AppUcatilon Ref # 2016 Sc tiro #3 Page 7 of 10 OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatmest program period with program funds, including rnatching funds? Goal: 20 8ow many RSAT participants will be provided mental health services during the program period with program funds, including matching funds? Goal: 100 Measure: Services 10 How many RSAT participants will be provided other services with program funds, including matching funds? Goal: 100 Measure Services 11 Please explain the other services provided in the question above. Goal: Substance Abuse Treatment and case management How many RSAT participants will be provided with transitional planning services w! program funds, including matching funds? Goal: 70 1 Measure: Staff 1 Please enter the number of treatment staff who work directly with participants in the RSAT program. Please count all treatment staff regardless of funding source. Measure: Staff 2 Of the treatment staff working directly with participants in the RSAT program, how many will be paid partially of fully using RSAT program funds, including match funds? Measure: Staff 3 How many treatment staff members will be cross trained in the jail/prison-bas portion of the RSAT program? Goal: 4 1 Measure: Staff 4 fjUrf 6e cross Yrainea in the jail prison-bas vortion of the RSAT program? Application Ref # 20116-RSAT-100 Section #3 Page 8 - ofl 0 Contract -R SAT- MONR- - - 7 1; r aric Florida Department • Law Enforcement Residential Substance Abuse Treatment Goal 0 ........ . . ....................... . ........... . . ........... . ................... . . . ....................... ...... . . . . IkiI'c" ......... a"6on Ref # 2016- RSA Section #3 Page .. 9 of 10 Contract -AT -O- - - OCJG-005 (rev. April 2005) NpITAcation for Funding Assistanc Florida Department of Law Enforcement Residential Substance Abuse Treatment Question: How many non RSA T-funded treatment beds are © this facility? Please . <. . number for eah facility if there are multiple facilites. Answer: 526 Question: What is the anticipated number of RSAT program completions during each quarterly reporting period? A 17 Question: What goals do you plan to accomplish during the subgrant period? Answer: All staff will be trained in evidenced based practices and will be able to deliver thesi; Question: If "oth«"« = : < © <! 4: »c« »» type, please describe. Answer: N/A ----------------- Appfication Ref # 2016-RSAT-1 00 Section #3 Page !/ - 0 3-006 (rev. April 2005) Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category ------------------------------- Federal Match . ... . ......................... . - — - ----- - - — — Total ------------- Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $50,000.00 $16,667.00 $66,667.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs ............... $0.00 $0.00 ..................... -1-1-1-1-1-1-1-1-1-1 ...... $0.00 -® Totals -- $50,000.00 - - - - - ------------------------------------------------ $16,667.00 - - - - ------------------ $66,667.00 Percentage 74.9996 25.0003 100.0 Project Generated Income: Will the project earn project generated Income (PGI) ? No Appfication Ref 2016-RSAT-1 00 Section #4 Page 1 of 5 Contract -RSAT-MONR- - - OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I =* 11,11,11711M, , �MUI 1 Appfication Ref # 2016-RSAT-100 Contract -RSAT-MONR- - - Section #4 Page 3 cyf OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment . ... .. ........................... . ............................................. .............................................. . ............ Section Questions- Question: What is the subgrantee's Operating Capital dollar threshold? Answer: 1000 Question: Is there a sole source purchase involved with this subgrant? Answer: No Question: If salaries and benefits are included in the budget, is there a net increase in the number of personnel? Answer: • Question: If benefits are to be included, are they reflected in the budget narrative? A er: -7Vo Question: 11'ill the applicant be requesting an advance of federal fund A 1 1 0 Question: Will the project earn Program Generated Income (PGI Answer: • I .Ruestion: If the budget includes services based • unit costs, provide a definition and cost for each service as part • the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. 1-MIM. M-9911MUNNUM, 1 0 1 1 1 Mens M WZygordiMM M1 to App fication Red # 2016-RSAT-100 Contract -RSAT-MOLAR- - - Section #4 Page 4 of 5 ME&EMMEMUM 9�� aMuur= �� Apphcation Ref # 2016-RSAT-1 00 Contract -RSAT- M 0 VIE- Section #4 Page 5 iof OCJG-005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Application Ref # 2016-RSAT-100 Contract 2017-RSAT-MONR-1 -X5-003 Section #5 Page 1 of OCJG-005 (rev. April 2005) �xesidentlal Substance Abuse Treatment (RSAT) Program for State Prisoners STANDARD CONDITIONS I ROMM1 I'll 91 g LTA 0 J jZ1*j4j1'j10j[: The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse fbr costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this U 9 VA I r_M not limited to: LCj[Mj M-,TM'jrrr- =Ij- I F.T."r. 1 1 1 31:7M. =-F-'§ Code • Federal Regulations: M0W_qpo.gov1fds a/ 2 C.F.R. § 175.15(b), "Award Term for Trafficking in Persons" 28 C.F.R. § 38, "Equal Treatment for Faith-Based Organizations" 28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Governments"(Common Rule) 28 C.F.R. § 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)" 0'8 C.F.R. §§ 18, 22, 23, 30, 36,42, 61, and 63 P C1 Vji State of Florida Statutes § 215.971, "Agreements funded with federal ors assistance" § 216.985, "Tr2naparency In government spending" ■ determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. 51 .............................. ............ ....... - SFY2017 RSAT' Standard Page 1 of 18 Conditions Rev. 1112015 Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. See also §§ 200.12, 'Capital assets"; 200.20, "Computing devices'; 200.48, "General purpose equipment"; 200.58, 'Information technology systems; 200.89, "Special purpose equipment"; and 200.94, "Supplies." Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements and; Improper payment includes any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. Micro-purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro-purchase threshold. The non-Federal entity uses such procedures in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. The micro-purchase threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1,"Definitions'. It is $3,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). IVITDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. Non-Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subrecipient. Non-federal pass-through entity is a non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non-federal pass-through entity for this agreement, also referred to as the State Administering Agency (SAA). Performance goal means a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In some instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical performance reports (to be evaluated in accordance with agency policy). Period of performance means the time during which the non-Federal entity may incur new obligations to carry out the work authorized under the Federal award. The Federal awarding agency or pass-through entity must include start and end dates of the period of performance in the Federal award (see §§ 200.210 Information contained in a Federal award paragraph (a)(5) and 200.331 Requirements for pass-through entities, paragraph (a)(1)(iv)). Protected Personally Identifiable Information (PIQ means an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to social security numbers: passport numbers; credit card numbers clearances; bank numbers; biometrics; date and place of birth; mothers maiden name; criminal, medical, and financial records; and educational transcripts. This does not include PH that is required by law to be disclosed. (See also § 200.79 Personally Identifiable Information (Pll)). Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to match Federal funds; 2) where the costs, at the time of the audit, are not supported by adequate SFY2017 RSAT Standard Conditions Page 2 of 18 Rev. 11/2.015 3.2 Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-obligate subaward funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement. 6.0 Non-Procurement, Debarment and Suspension - The subrecipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 C.F.R. § 180, "OMB Guidelines To Agencies On Governmentwide ........................................... "iiF ............................................... ,. Y2�1 RSAT Standard Conditions Page 3 of 18 Rev, 11/2015 �fflep_-U L1d(1UdUL1U 11 m1r] a peni or] ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. 7.0 Federal Restrictions on Lobbying - Each subrecipient agrees to comply with § 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subrecipient for award of federal contract, grant, or cooperative agreement. 8.0 State Restrictions on Lobbying - In addition to the provisions contained above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this agreement. 9.0 Additional Restrictions on Lobbying - The subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, mocation or adoption of an law, regulation or policy, at any leve I of government, without the express prior written approval of the Office Justice Programs. I 1 1: ' 1 1 IN I 10101111111ZI 11.0 The Coastal Barrier Resources Act - The subrecipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (Pub.. L. No. 97-348) dated October 19, 1982 (16 U.S.C. §§ 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. 12.0 Enhancement of Security -If funds are used for enhancing security, the subrecipient agrees to: 12.1 Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. 12.2 Conduct such an assessment with respect to each such enhancement; and submit to the Department the aforementioned assessment in its Final Program Report. 13.0 Background Check -Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of § 435 Fla. Stat. shall apply. 13.1 All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and posons of special trust or responsibility and require employment screening pursuant to 435, Fla. Stat-r using the level 2 standards set forth in that chapter. 13.2 All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile record checks through the Florida Department of Law Enforcement, and federal criminal record checks through the Federal Bureau of Investigation, and may include local criminal record checks through local law enforcement agencies. 13.2.1 Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. �Z) I I I C M &J a IWFI a 1 4 1 SFY,2 R.SAT Standard Conditions Page 4 of 1 5 Rev, 11/2015 CMIMIMMI *I-;I - MTNIP a # 0 14.0 Privacy Certification - The subrecipient agrees to comply with all confidentiality requirements of 42 U.S.C, 37898 and 28 C.F.R. § 22 that are applicable to collection, use, and revelation of data or Information. Subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. §§ 22 and, in particular, section 22.23. Privacy Certification forms must be signed by the subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 15.0 Conferences and Inspection of Work - Conferences maybe held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. '[6.0 Insurance for Real Property and Equipment -The subrecipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned • the non-Federal entity. �;VJttil � I UM1,12 I I 4.3 A subrecipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 50 employees or if it does not receive any single award of $25,000 or more from the Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE. . ................. . ................ . .............. SFY2016 RSAT Standard Conditions page 5 f 18 Rev. 11/2015 51 I 4.4 The subrecipient and implementing agency acknowledge that failure to comply with EEO requirements within 60 days of the project start date may result in suspension or termination of funding, until such time as it is in compliance. 6.0 In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs, 6.0 In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. 7.0 Subrecipients must include comprehensive Civil Rig hts/Nondiscrimi nation Provisions in all contracts funded by the subgrant recipient. 8.0 If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subrecipient, with FDLE, or with the Office for Civil Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1489, or online at Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7 t" Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-0690. 9.0 The subrecipient must have procedures in place for responding to discrimination complaints that employees, clients, customers, and program participants file directly with the subrecipient. 10.0 The subrecipient must have written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the subrecipient/implementing agency with FDLE or the OCR. 11.0 Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint. 12.0 Americans with Disabilities Act - SubTecipients must comply with the requirements of the Americans with Disabilities Act (ADA) (Pub. L. No. 101-336), which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title 11), public accommodations (Title 111), and telecommunications (Title IV). 13.0 Rehabilitation Act of 1973 (28 C.F.R. § 42(G)) -If the subrecipient has 50 or more employees and receives DOJ funding of $25,000 or more, the subrecipient must take the following actions: 13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R. § 42(G), which prohibit discrimination an the basis of a disability in employment practices and the delivery of services. 13.2 Designate a person to coordinate compliance with the prohibitions against disability discriminatior. contained 13.3 Notify participants, beneficiaries, employees, applicants, and others that the subrecipientlimplementing agency does not discriminate on the basis of disability. 14.0 Limited English Proficiency (LEP) - In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d), recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan. 15.0 Title IX of the Education Amendments of 1972 (28 C.F.R. § 54) -If the subrecipient operates an education program or activity, the subrecipient must take the following actions: ....................................................................... . - SFY2016 IPSAT Standard conditions Page 6 of 18 Rev. 1112015 15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972, found at 28 C.F.R. § 54, which prohibit discrimination on the basis of sex. 15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 C.F.R. § 54. 16.3 i1olify applicants for admission and employment, employees, students, parents, and others that the subrecipientlimplementing agency does not discriminate on the basis of sex in its educational programs or activifies. 1.0 Fiscal Control and Fund Accounting Procedures 1.1 All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common Rule, and OMB Uniform Grant Guidance (2 C.F. R § 200) as applicable, in their entirety. 1.2 Subrecipients must have written procedures for procurement transactions. Procedures must ensure that all solicitations follow 2 C.F.R. § 200.319 Competition. 1.3 The subrecipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. As a subrecipient, you must have a financial management system in place that is able to record and report on the receipt obligation, and expenditure of grant funds. An adequate accounting system for a subrecipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and subrecipients. 1.4 All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department, 1.5 All funds not spent in accordance with this agreement shall be subject to repayment by the subrecipient. 1.0 Obligation of Subreciplent Funds - Subaward funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the period of performance. Only project costs incurred on or after the effective date, and on or prior to the termination date of the subrecipient's project are . ......................................................... - ..................................................... SFY2016 RSAT Standard Condftions Page 7 of 18 Rev. 1112015 51 I eligible for reimbursement. All payments must be completed within thirty (30) days of the end of the subaward period of performance. 2.0 Advance Funding - Advance funding may be provided to a subrecipient upon a written request to the Department. The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 3.0 Trust Funds 3.1 The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. 3.2 The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 4.2 Performance of Agreement Provisions - In the event of default; non-compliance; or violation of any provision of this agreement by the subrecipient, the subrecipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subrecipient of its decision thirty (30) days in advance of the effective date of such sanction. The subrecipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive changes such as: scope modifications or changes to project activities, target populations, service providers, implementation schedules, project director, designs or research plans set forth in the approved agreement, and for any budget changes that affect a cost category that was not included in the original budget. Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or if there is an indirect cost rate category change. 6.0 Required Reports - All reports must relate financial data to performance accomplishments. Subrecipients must submit both reports on the same reporting cycle. r ox I I I 6.1.1 The subrecipient shal I have a choice of subm itting e ither a Monthly or a 0 uarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days SFY2016 RSAT Standard Condfflons Page 8 of 18 Rev. 11/2015 51 I - "I Q49* I�ffolaovm The subrecipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 3.0 Property Management - The subrecipient shall establish and_, - em to protect, preserve, us maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, or 2 C.F.R, § 200, as applicable. This obligation continues as long as the subrecipient retains the property, notwithstandi expiration of this agreement. I 3.1 Property Use - The subrecipient must use equipment acquired under a Federal award for the authorized purposes of the project during the period of performance, or until the property is no longer needed. Subrecipients must use, manage, and dispose of equipment acquired under a Federal award in acoordance with § 274, Fla. Stat. and 2 C.F.R. § 200.313, "Equipmenr. 4.0 Subaward Closeout - A Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the end date of the performance period. 4.1 The Financial Closeout Audit must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer's designee. 7.0 High Risk Subreciplents - The subrecipient agrees to comply with any additional requirements that may be imposed during the grant performance period if FDLE's pre-award risk assessment or the U.S. Department of Justice determines the subrecipient is a high-risk grantee. Cf. 28 C.F.R. §§ 66, 70. 2.0 Reporting, Data Collection and Evaluation - The subrecipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JAG), Compliance with these requirements will be monitored by FIDLE. 0 11 MOW — 8 lie - 8.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all . .................. . .................... - �FY2016 R S AT - Stan"d' a"r d Conditions Page 10 of 18 Rev. 1112015 F., I SFY2016 RSAT Standard Condftions — ------ P - a - g . 0 -- 1 .- 1 -- of 18 Rev, 11/2016 Office of Criminal Justice Grants 7 Post Office Box 1489 Tallahassee, Florida 32302-1489 ; I , 10 X , ", 1111 1.0 Procurement Procedures - Subrecipients must use documented procurement procedures which reflect applicable state, local, and tribal laws and regulations, provided that the procurement standards confiorm to applicable Federal law (2 C. F. R. §§ 200.317-200.326). 3.0 Cost Analysis - A cost analysis must be performed by the subrecipient if the cost or price is above th'i simplified acquisition threshold of $150,000. Costs or prices based on estimated costs for contracts a allowable only if allowable tinder 2 C.F.R. § 200.405(e)Cost Principles". "-0 Allowable Costs - Allowance for costs incurred under the subaward shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, 28 C.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments"; and 2 C.F.R. § 200.405(e), "Cost Principles". 4.1 All procedures employed in the use of federal funds for any procurement shall be according to 28 C.F.R. § 66, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments", 2 C. F. R. § 200.420, 'Considerations for selected items of cost"; and Florida law to be eligible for reimbursement. 4.2 Subrecipients eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. § 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise FDLE Office of Criminal Justice Grants in writing of both its eligibility and election, and must comply with all associated requirements in the OMB Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC). 5.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding agency or the Department, either as direct or indirect costs, must be refunded (including interest) to the Federal Government in accordance with instructions from the Federal agency that determined the costs are unallowable unless Federal statute or regulation directs otherwise. See also Subpart D—Post Federal Award Requirements, 2 C.F.R. §§ 200.300, "Statutory and national policy requirements", through 200.309, 'Period of performance." CO Review prior to Procurement - Subrecipients are encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods/services. Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing new equipment and property when this is feasible. 7.0 Sole Source - If the project requires a purchase of services or equipment from a sole source, the subrecipient must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state agency and the cost is at least $150,000, then the agency must submit a copy of the approval from the Department of Management Services (287.057(5) Fla. Stat.). Sole Source form must be signed by the subgrant recipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 8.0 Personal Services - Subrecipients may use grant funds for eligible personal services (salaries/benefits and overtime) and must maintain internal controls over salaries and wages. The following requirements apply to personal services paid with subgrant funds: SFY2016 RSAT Standard Conditions pa - 1 - 2 - --- of --- 1 Rev. 11/2015 8.2 Additional Documentation .. In accordance with Florida Statute § 215.971, the Florida Department of Financial Services may require documentation validation that personnel services were performed on project-related activities in accordance with the contract agreement. 8.3 Protected Personally Identifiable Information - The subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other information the pass-through entity designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. 8.4 Overtime for Law Enforcement Personnel - Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 8.5 Employees Working Solely on a Single Federal Award - For any position that works 100% of its time on a single federal award, the employee must certify that 100% of his or her time was spent working on that federal award. This requirement applies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant. The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee. The forms must be submitted semi-annually and may not be signed prior to the end of the reporting period. Certifications must be provided to cover the entire grant period 10.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts as described in §200.318 General procurement. 11.0 Travel and Training -The cost of all travel shall be reimbursed according to the subrecipient's written travel 51 I 11.1 BJS or FDLE Sponsored Events - The subrecipient agrees to participate in BJS- or FDLE- sponsored training events, technical assistance events, or conference held by FDLE or BJS or their designees, upon FDLE's or BJS's request. 11.2 Expenses Related to Conferences, Meetings, Trainings, and Other Events - The subrecipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at ar3. I Oa.htm 11.3 Training and Training Materials - Any training or training materials that has been developed or delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available atmm&,6 �, qo y/fund I 12.0 Publications, Media and Patents 12.1 Ownership of Data and Creative Material - Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and Local Governments, and 2 C. F.R. § 200.315 "I ntangible Property, " as applicable. 12.2 Copyright - The awarding agency reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes: 12.2.1 The copyright in any work developed under an award or subaward, and 12.2.2 Any rights of copyright to which a subaward recipient or subrecipient purchases ownership with support funded under this grant agreement. 12.3 Publication or Printing of Reports - The subrecipient shall submit for review and approval one copy of any curricula, training materials, or any otherwritten materials that will be published, including web- based materials and web site content, through funds from this grant at least thirty (30) days prior to the targeted dissemination date. The subrecipient understands and agrees that any training materials developed or delivered with grant funding must adhere to the 0.11 Training Guiding Principles for Grantees and Subgrantees available at , www I o. usdoi.q n5nk- a - ov1funding4gip1[ghLgM1dir I All materials publicizing or resulting from award activities shall contain the following statements identifying the federal award: 'This project was supported by Award No._ awarded by the Bureau of Justice Statistics, Office of Justice Programs. The opinions, findings, and conclusions or recommendations expressed in this publication/programlexhibition are those of the authors and do not necessarily reflect the views of the Department of Justice". 12.4 Patents - If any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored by the federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency. 12.4.1 Unless there is a prior agreement between the subrecipient and the Department on disposition of such items, the Department may determine whether protection on the invention or discovery will be sought. 12.4.2 The Department will also determine how rights in the invention or discovery (including rights under any patents issued) will be allocated and administered in order to protect the public interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of Executive Departments and Agencies," dated August 23, 1971, and statement of Government patent policy, as printed in 36 Federal Register 16839). ------------------------------------ - - - - ------------ — - - - --------- SFY2016 RSAT Standard Conditions Page 14 of 18 Rev. 1112015 13.0 Confidential Funds and Confidential Funds Certificate -A signed certification that the Project Director or Implementing Agency Chief Official has read, understands, and agrees to abide by all conditions for confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is required for all projects that involve confidential funds. The signed certification must be submitted at the time of grant application. This certificate certifies the Project Director has read, understands, and agrees to abide by the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted upon application if applicable. Confidential Funds certifications must be signed by the subrecipient or implementing agency Chief Official or an individual with formal, written signature authority for the Chief Official. 32M. M-M 14.1 Criminal Intelligence Systems - The subrecipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. § 23.20(8). Should any violation of 28 C.F.R. § 23 occur, the subrecipient may be fined as per 42 U.S.C. § 3789g(c)-(d). The subrecipient may not satisfy such a fine with federal funds. 14.3 Interstate Connectivity - To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 14.4 ADP Justification - The subrecipient must complete an Automated Data Processing (ADP) Equipment and Software and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP equipment is to be made. This form must be submitted upon application, if applicable. ADP justification must be signed by the subrecipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 16.0 Interoperable Communications Guidance 15.2 Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subrecipient shall also ensure projects support the Statewide Communication SFY2016 RSAT Standard Conditions Page 15 of 18 Rev, 1112015 51 I Interoperability Plan (SLIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subrecipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 16.0 Drug Court Projects -A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment-Based Drug Court Programs." 1.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The subrecipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 2.0 National Environmental Policy Act (NEPA) 2.1.2 Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 1 00 -year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; 2.1.3 A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and 2.1.4 Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. 2.1.5 Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. 2.2 The subrecipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subrecipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at �8�b'a, �ovlFun�djng/nw�a.hk(, for programs relating to methamphetamine laboratory operations. 2.3 For any of a subrecipient's existing programs or activities that will be funded by these subawards, the subrecipient, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by the Department of Justice of a national or program environmental assessment of that funded program or activity. 4.0 National Historic Preservation Act — The Act will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 51 I I il SFY2016 RSAT Standard Conditions P ag e . . - I - 6 - a . F I . B Rev, 11/2015 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). Rip" 1 1 , W11 I INW "Iwo �jjj11jLVL*jj@j4jL*J#j . t, 111111 rAjj a@) a I I Lj q I (I I q it] I rim gi;A'A T.10p 1 [6jr-141 $j pl'-r- Im I a;] oj sjpjqjt I Lft�-Jvj 1� N L4 , I , I iULLLJjJTj_M' !Jolter.[ 7.1 Conflict of Interest - The subrecipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Subrecipients must disclose in writing any potential conflict of interest to FDLE (the non-federal pass-through entity). 7.2 Tiolations of Criminal Law - The subrecipient and implementing agency must disclose all violations of state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub award. 8.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which governs the treatment of persons displaced as a result of federal and faderally- assisted programs. 9.0 Limitations on Government Employees Financed by Federal Assistance - The subrecipient will compa with requirements of 5 U,S.0 §§ 1501-08 and 7324-28, which limit certain political activities of State or loml government employees whose principal employment is in connection with an activity frianced in whole o I r part • federal assistance. 10.0 Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct - The subrecipient must promptly refer to DOJ Office of Inspector General (OIG) and the Florida Department of Law Enforcement, Office of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a claim for grant funds that violates the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. 11.0 Restrictions and certifications regarding non-disclosure agreements and related matters - Subrecipients or contracts/subcontracts under this award may not require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits, restricts or purports to prohibit or restrict, th�; reporting of waste, fraud or abuse in accordance with law, to an investigative or law enforcement representative of a state or federal department or agency authorized to receive such information, TMIVA ell 71 Jill I] Us n UUFF M 11r:17051101 0 0 SF" 016 RS AT Standard Conditions Page 17 of 18 Rev. 1112015 generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from DOJ. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at htt �,Hwww�.n&s, �ov/dfffl�eslftr/s�1001 062�.df. In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into CODIS (the National DNA Database operated by the FBI). 15.0 Environmental Requirements and Energy - For subawards in excess of $100,000, the subrecipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. §§ 1857(h)), section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 C.F.R. § 15). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), if any. 16.0 Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. SFY2016 RSAT Standard Conditions Page 18 of 18 Rev. 1112015 Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment 6 1 0 L I UI(;! UJ MIFFIZeU OTFIC- I U11 LIIU UUM, Munin ana yy M ear Pse p out below. r r- whiteout, etc. are not acceptable. Ig ur,71-AP171-ar n MWIT-M IMIMI Typed Name and Title: Kevin Wilson, AssjstantCoun AdmjnistraLQr -------- EM= Typed Name and Title: Kevin Wflson, Assistance County Achninistrator Date: Application Ref # 2016-R,SAT-100 Section #6 Page 1 of 1 OCJG-005 (rev. April 2005) Date: • "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." have read the above and state that neither k uiLn I Respondent's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. (Signature) _ Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me on L, ` C rf (date) by _ t ' (name of a iant). He /She is ersonally known to me or has produced ___ (type of identification) as identification. ATTACHMENT D SWORN STATEMENT UNDER ORDINANCE NO. 010 -1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE Guidance Care /Center (Company) "...warrants that he /it has not employed, retained or otherwise had act on his /her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010 -1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." COUNTY OF: M b Rim Subscribed and sworn to (or affirmed) before me on 0 11 U n 0 r ' - y � (date) by (name of affiant). He /She i p r r a iy;�;l:> knowrr'to me or has produced identification) as identification. (type of ATTACHMENT E The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: Guidance Care /Center (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me on _" LfJA (date) by 08 1 ' i 1 2r e a ✓ ( name of ffiant He /She is s onally nownt me or has produced (type of identification) as identification. ATTACHMENT F COMPLIANCE WITH COUNTY GUIDELINES The PROVIDER must furnish to the County the following items: (a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status; (b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute 496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of exemption from registration as per Florida Stature 496.406. (c) List of the Organization's Board of Directors of which there must be at least 5 and for each board member please indicate when elected to serve and the length of term of service; (d) Evidence of annual election of Officers and Directors; (e) Unqualified audited financial statement from the most recent fiscal year for all organizations that expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions recommended /taken; 1. If , the PROVIDER receives $100,000 or more in grant funding from the County an audit shall be prepared by an independent certified public accountant (CPA): a. The CPA must have a current license, in good standing with the Florida State Board of Accountancy,; b. The CPA must be a member of the American Institute of Certified Public Accountant (AICPA); c. The CPA must maintain malpractice insurance covering the audit services provided and d. The County shall be considered an "intended recipient" of said audit." (f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules; (g) Organization's Corporate Bylaws, which must include the organization's mission, board and membership composition, and process for election of officers; (h) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and alcohol free workplace provisions, and equal employment opportunity provisions; (i) Specific description or list of services to be provided under this contract with this grant (see Attachment B); (j) Cooperation with County monitoring visits that the County may request during the contract year; and (k) Other reasonable reports and information related to compliance with applicable laws, contract provisions and the scope of services that the County may request during the contract year.