FY2017 01/18/2017KEVIN MADOK, CPA
MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMPTROLLER
DATE: January 31, 2017
TO: Janet Herbener
Senior Grant & Finance Analyst
FROM: Pamela G. HancoC.
SUBJECT: January 18th BOCC Meeting
Attached is a duplicate original of Item P4 acceptance of a grant award of $50,000.00 from
FDLE for die RSAT Program with a 259 match requirement of $16,667.00 and approval of an
agreement with Guidance /Care Center in the amount of $66,667.00 for the project entitled "Men's
Jail Housed Drug Abuse Treatment Program ", for die project period of October 1, 2016 dhrough
September 30, 2017 for your handling.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney
Finayce
File)
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 18th day of January, 2017, by and between
MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and the Guidance /Care Center,
hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Residential Substance Abuse Treatment Funds to the COUNTY to implement a program that provides
residential substance abuse treatment services to offenders held in local correctional facilities who
have at least six months and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services under
this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment
funds to the AGENCY in accordance with the COUNTY'S application for the Residential Substance
Abuse Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set forth
herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2016 through September 30,
2017, the date of the signature by the parties notwithstanding, unless earlier terminated as provided
herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as
outlined in the COUNTY'S Residential Substance Abuse Treatment Sub -grant Award, attached and
made a part hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in performance of
the services set forth in Section 2 of this agreement shall be the total sum of $66,667. The total
sum represents federal grant /state sub -grant support in the amount of $50,000 and local matching
funds in the amount of $16,667, which amount shall be provided by the county. All funds shall be
distributed and expended in accordance with the Project Budget Narrative as outlined in the grant
agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled
"State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant
Award Certificate and Application" and all laws, rules and regulations relating thereto are
incorporated by reference (Attachment B).
5. IMPLEMENTING AGENCY BOUND — The AGENCY is an implementing agency under the
COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions
of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the
AGENCY shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance
under the Florida Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting requirements
for Residential Substance Abuse Treatment Grant funds. The AGENCY shall provide all documents
and information as set forth in Attachment F prior to billing and payment. The AGENCY shall render
to the COUNTY a detailed quarterly performance report not later than 7 days after the end of
each quarter. The quarterly performance reports must include a response to all objectives included
in your project, as described in the Performance section in the grant agreement. A detailed
narrative, reflecting on accomplishments, challenges, etc. is required as part of this quarterly report.
The AGENCY shall render to the COUNTY, monthly itemized invoices, not later than 30 days
after the end of each month, properly dated, describing the services rendered, the unit cost of the
services, and all other information required including supporting documentation validating delivery of
services. The original invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amount above, for the
documented services provided which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment B — Residential Substance Abuse
Treatment Funds Sub -grant Award. Evidence of services rendered by the PROVIDER shall be in the
form of a letter, summarizing the units of services with supporting documentation of service delivery
attached. The letter should contain a notarized certification statement. An example of a payment
request cover letter is included as Attachment A.
7. TERMINATION - This Agreement may be terminated by either party at any time, with
or without cause, upon not less than thirty (30) days written notice delivered to the other party. The
COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial
records which shall be open to the public at reasonable times and under reasonable conditions for
inspection and examination and which comply with the Agreement incorporated in Section 4 of this
Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of
this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early
termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of
this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY:
FOR PROVIDER:
Grants Administrator
Maureen Dunleavy, MA, NCC LMHC
1100 Simonton Street
Area Director
Key West, FL 33040
Guidance /Care Center
1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida
Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to
allow for the services specified herein, this Agreement may then be terminated immediately, at the
option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY
at its address specified above. The COUNTY shall not be obligated to pay for any services provided
by the AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to
this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining
to, or regulating the provision of, such services, including those now in effect and hereafter adopted,
and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the
United States Constitution, which provide that no revenue of the state or any political subdivision
shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of
any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall
constitute a material breach of this Agreement immediately upon delivery of written notice of
termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty
days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has
not been cured, the contract will automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign
this Agreement or any interest under this Agreement, or subcontract any of its obligations under this
Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons employed by
the AGENCY in the performance of services and functions pursuant to this Agreement shall have no
claim to pension, worker's compensation, unemployment compensation, civil service or other
employee rights or privileges granted to the COUNTY'S officers and employees either by operation of
law or by the COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend the
COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses,
damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of
services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently in effect between
the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this —3 -n
Agreement shall be valid only when expressed in writing and duly signed by the partlgs.
II SS WHEREOF, the parties to this Agreement have caused their names �o be affixed n
h er officers thereof for the purposes herein expressed at Monroe Cour{t�7, Flork%, orr;
a rst written above. -
BOARD OF COUNTY COMMISSIONERS'�m°
ADOK, Clerk OF M ROE COUN FLORIDA - t
•, By �• .ua.5�t/
■
eputy Clerk Mayor /Chairman
Witne
Witness
Guidance /C re Center
By:
Title: &qL,-
C OUNTY ATTORNEY
P P R O V E D AS T R / M ::/ /+//
CHRISTINE M. LIMBERT- BARROWS
ASSISTANT COUNTY ATTORNEY
Date () 11 __
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the units of services provided for (Organization name) for the period
of
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D C) $ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are accurate
and in agreement with the records of this organization. Furthermore, these units are in compliance
with this organization's contract with the Monroe County Board of County Commissioners and will not
be submitted for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Subscribed and sworn to (or affirmed) before me this day of 20
by
_ (name of affiant). He /she is personally known to me or has produced
(type of identification) as identification.
Notary Public
Notary Stamp
My Commission Expires:
Number of Units
Unit Type
Provided for Program
Unit Cost
Amount Due
Service provided
XX.XXX
$ XX.XX
$ XXX.XX
Service provided
XX.XXX
$ XX.XX
$ XXX.XX
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D C) $ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are accurate
and in agreement with the records of this organization. Furthermore, these units are in compliance
with this organization's contract with the Monroe County Board of County Commissioners and will not
be submitted for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Subscribed and sworn to (or affirmed) before me this day of 20
by
_ (name of affiant). He /she is personally known to me or has produced
(type of identification) as identification.
Notary Public
Notary Stamp
My Commission Expires:
SUBGRANT AWARD CERTIFICATE ATTACHMENT B
Subgrantee. Monroe County Board of Commissioners
Date of Award: 1 1.51 U1 -?-
Grant Period: From: 10/01/2016 TO: 09/30/2017
Project Title: GUIDANCEICARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE TRMNT
Grant Number: 2017 - RSAT - MONR -I -X5 -003
Federal Funds: $ 50,000.00
Agency Match: $16,667.00
Total Project Cost: $ 66,667.00
Program Area: 0001 : Residential Substance Abuse Treatment
CFDA 4: 16.593
Award Is hereby made In the amount and for the period shown above of a subgrent under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751 -3759); the
Consolidated Appropriations Act, 2008, Public Law 110 -161; and Public Law 109 -162, Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law
Enforcement and Criminal Justice Agencies, Section 111 f . Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as contained In the Office of Justice Programs
(OJP) Financial Guide, Common Rule for State and Local Governments, or OMB Uniform Grant Guidance (2 CFR
Part 200), In their entirety. it is also subject to the attached standard conditions and such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90 -351, as amended, and P.L. 100 -690.
This award is a cost- reimbursement agreement for satisfactory performance of eligible activities. Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for dellverables. Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
agreement, or failure to meet minimum performance specfied in the agreement will result in required corrective action
up to and including project costs being disallowed, withholding of federal funds and/or termination of the project, as
specified within the terms of the agreement and OMB Uniform Guidance 200.338 - 200.342.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certification of Acceptance of Subgrant Award is returned to the Department.
Authorized Official
Petrina Tuttle Herring
Bureau Chief
i / - 5 /2���
Date
is award Is subject to special conditions (attached).
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SPECIAL CONDITION(S)MENERAL COMMENT(S)
Grantee: Office of Criminal Justice Grants
Grant Number. 2017 - RSAT - MONR -I -X5 -003
Grant Title: GUIDANCE/CARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE TRMNT
In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special
Condition(syGenerai Comment(s):
Reffi S35088: Prior to drawdown of federal funds for contractual services, a contract executed with vendor to provide
services must be received and approved by the OCJG.
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
Heather Carruthers
Title:
Mayor
Address:
530 Whitehead Street
City:
Key West
Stab:
FL ZJp: 33040 -6547
Phone:
305- 292 -3430 Ext:
Fax:
305- 292 -3577
Email: Carruthers - heather *monroecounty -fl.gov
Chief Financial Officer
Name:
Amy Heavilin
Title:
Cleric of Court
Address:
500 Whitehead Street
City:
Key West
State: FL Zip: 33040 -3110
Phone: 305- 295 -3130 Ext:
Fax:
Email: aheavilinQmonroe- clerk.com
Application Ref # 2018 -13SAT -100 Section #1 Page 1 of 3
Contract 2017- RSAT - MONR -I- X5-003
OCJG -W5 (rev. April 2006)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name:
Heather Carruthers
Title:
Mayor
Address:
530 Whitehead Street
City:
Key West
State:
FL ZIP: 33040-6547
Phone:
305 -292 -3430 Ext:
Fax:
305- 292 -3577
Email: carnrthers- heather ®monroecounty - fl.gov
Pro ect Director
Name:
Laura Deloach -Hartle
Title:
Senior Administrator- Grants & Special Projects
Address:
1100 Simonton Street
Room 2 -285
City:
Key West
State:
FL Zip: 33040-3110
Phone:
305- 292 -4482 Ext:
Fax:
Email: deloachhartle- laura ®monroecounty- fl.gov
Application Ref # 2016 -RSAT -100 Section #1 Page 2 of 3
Contract 2017- RSAT - MONR -I- X5-003
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the DUNS number for the subgrantee?
Answer: 73876757
Application Ref # 201f�RSAT -100
Contract - RSAT -MONR-
Section #1 Page 3 of 3
- -
OCJG -005 (rev. Apr112005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: GUIDANCE/CARE CENTER -MEN'S JAIL HOUSED DRUG ABUSE
TRMNT
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2016 End Date: 9/30/2017
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high - Intensity drug trafficking area and, as such, is a leading
Illicit drug Importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rates higher than both the state and national averages. Specifically
in regards to the male population of Monroe County, which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami -Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that male residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and, consequently, almost three times the state
average for vehicular deaths involving drug use. For drug involved parents, statistics from the
Florida Department of Children and Families indicate that 57% of Monroe County foster care
placements between April 2011 and March 2012 were as a result of parental substance abuse.
For many drug Involved men, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent -child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of Incarcerated men whose
level of drug involvement is such that they would not benefit from available outpatient treatment
and who are often the primary caretakers of children, the Guidance Care Center along with the
Monroe County Sherifrs Office created the Jail In House Drug Treatment Program located within
the Monroe County Detention Center in 1992. It remains today as one of the few such programs
operated within a county jail in Florida and the only opportunity for men to receive intensive drug
abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly
instead of being one of the 66% of substance abusing Florida residents who desire help but are
unable to access treatment due to Florida's lengthy wafting list for substance abuse services as
reported by the Florida Department of Children and Families. This program has been able to
attain and maintain a very low recidivism rate (under 25 %) for participants In the last 5 years with
the addition of evidenced -based practices and special attention to the unique needs of substance
abusing men. The program has a very dose relationship with county judges, attorneys, and the
administration and staff of the Monroe County Detention Center as well as city and county
authorities. Men who complete treatment are often granted early release from incarceration to
return to their families and begin rebuilding their lives and the
Application Ref # 2016 -RSAT -100 Section #2 Page 1 of 4
Contract - RSAT -MONR- - -
OCJG005 (rev. Apri 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
lives of their loved ones, thereby saving the county the expense of their continued detainment.
Skills attained within the context of treatment increases the chances of sustained recovery,
healthier family and other personal relationships, healthier children, and safer communities.
Project Summa (Scope of Work)
In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County. The rest enter the program as
volunteers who have met the criteria for drug/alcohol treatment and will be in the county jail a
minimum of 182 days. The program has established a positive reputation county wide, working
closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the
past three years reported that this program meets or exceeds Best Practice standards with 100%
compliance. This year's funding will allow services begun with last year's grant to continue for this
population in the detention center.
In July 2013, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the
JIP program for accreditation. The process of accreditation has strengthened assessment and
treatment. The Jail Incarceration Program met the highest CARF standards and received
recognition for its positive relationships between correctional staff and treatment clinical staff. The
agency has submitted Annual Conformance to Quality Reports to CARF and continues to meet
the highest accreditation standards.
Client- centered, individualized treatment plans tailored to the needs of men are a cornerstone of
gender - responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services, community linkages and monthly
self- reports of progress continue to refine the plan. Seventy new plans will be developed in FY 15
and will indicate the dosage, frequency and duration of each service intervention specific to that
individual. On -going program review occurs through quarterly focus groups with administrative
staff and participants. A comprehensive assessment of client needs and development of a person
- centered Wellness Plan that is reviewed with the participant every 30 days. Admission policies
are welcoming to individuals with oo-occurring disorders, learning disabilities, illiteracy and other
special individualized needs. This allows access for all who probably otherwise would not receive
services.
For men with a mental illness as well as drug addiction, a Mental Health Status Assessment
Identifies impairments in functioning. Once identified, the client receives a referral to a mental
health counselor and the Armor Correctional psychiatrist as well as participating in services to
address the substance use disorder and criminal thinking and behavior. Treatment of mental
illness is monitored by program staff as a vital part of recovery from substance abuse. Participants
are given appointments with the Guidance/Care Center psychiatrist upon completion of the
program and release from incarceration, and assigned a case worker to help them with
appointments, treatment adherence, accessing of community services and medication assistance.
Psychotropic medications are provided free of charge to participants who cannot afford their
medications or who do not have insurance coverage.
Application Ref # 2016 -RSAT -100 Section #2 Page 2 of 4
Contract - RSAT -MONR- - -
OCJG -005 (rev. nprr zoos)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Treatment in the program is a minimum of six months and a maximum of one year. Aftercare
services are encouraged as a part of re -entry planning and last up to six months once the
participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys
in community -based facilities. Aftercare is given priority and participants are enrolled before they
are released. These services are not funded by the grant and are available to all participants
regardless of ability to pay.
Corrections staff conduct random drug testing, with positive tests resulting in 30 days in lock down
and a return to court for judicial review of the case. One hundred drug tests will be administered
In the fiscal year. Tests used are the Reddest 10 panel dip sticks testing for amphetamine,
benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and
methadone. The program also has a relationship with the local drug court to run tests on their
spectrometry machine if test results are questionable which helps to identify those who may have
attempted to be dishonest by trying to mask the results.
Program services will be delivered using an evidence based practice Cognitive Behavioral
Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self
Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and
Kenneth Wanberg . Throughout the treatment episode participants use a client workbook that
belongs to them. Moral Reconation Therapy (MRT), another systematic treatment strategy that
seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included
and MRT books. Treatment in the correctional setting will incorporate trauma - informed and
gender- responsive treatment through the use of the evidenced -based "Seeking Safety" treatment
model to promote the healing and edification of the human spirit. Seeking Safety offers 25
treatment topics, each with a clinician guide and client handouts. These relational models support
the development of healthy relationships with self, significant others, and the community at large
in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to
deliver core services. An evidenced based Relapse Prevention Therapy program will continue
running as well.
Specific treatment services will include:
o A thorough assessment including mental health, substance abuse, and risk behaviors to equal
140 quarter hours total
o Therapeutic Substance Abuse Treatment - 6836 quarter hours of Group Therapy and 670
quarter hours of Individual counseling for 100 men which includes:
o Education about addiction to include relapse prevention
o Consequences of criminal behavior
o Anger and emotional control
o Tmuma-Infomned care and treatment to include sexual abuse and domestic violence
o Physical and emotional wellness
o Learning, developing, and practicing positive coping skills
o Developing and beginning to implement a realistic and hopeful life plan
o 613 quarter hours of case management services which includes
o Court coordination as needed
o Continuum of care: supporting participants by connecting and coordinating aftercare in the
community and though 12 -step /support group involvement
o Discharge and aftercare planning
Application Ref # 2016 -RSAT -100 Section #2 Page 3 of 4
Contract -RSAT MONR- - -
OCJG -005 (rev. Apra 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: Does the subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer: Yes
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? ff answer to
Part 1, above, was "no," answer N /A.
Answer: N/A.
Question: Do the Subrecipient and Implementing agencies understand that this is a cost -
reimbursemer t agreement for satisfactory performance of eligible activities?
Requests for reimbursement may be submitted quarterly or monthly as designated in
the Financial Section of the agreement. Requests for reimbursement will be
processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables
as specified In the agreement
Answer: Yes
Application Ref # 2016 -RSAT -100 Section #2 Page 4 of 4
Contract - RSAT -MOLAR- - -
OCJC -005 (rev. AMI 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Objectives and Measures
Objective: Completions - Questions regarding Participants who Successfully Completed the
RSAT Program
Measure: Completions 1
How many participants are expected to successfully complete all requirements of the
RSAT program during the grant period?
Goal: 75
Measure: Completions 2
How many of the participants who successfully complete all program requirements
will
be released to the community during the grant period?
Goal: 70
Measure: Completions 3
How many of the participants who successfully complete all program
Application Ref # 2016 -RSAT -100 Section #3 Pagel of 10
Contract - RSAT -MONR- - -
OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
requirements will be released to the community under correctional supervision during
the grant period?
Goal: 50
Measure: Completions 4
How many participants who successfully completed the RSAT program and are
released to the community will be referred to an aftercare program?
Goal: 65
Measure: Completions 5
How many participants who successfully complete the program and are released to
the community will have a continuity of care arrangement or reentry or transitional
plan?
Goal: 65
Measure: Completions 6
How many estimated participants will successfully complete the RSAT program
during months 0 to 3?
Goal: 0
Measure: Completions 7
How many estimated participants will successfully complete the RSAT program
during months 4 to 6?
Goal: 70
Measure: Completions 8
How many estimated participants will successfully complete the RSAT program
during months 7 to 99
Goal: 5
Measure: Completions 9
How many estimated participants will successfully complete the RSAT program
during months 10 or more?
Goal: 0
Objective: Evidence -Based - Questions regarding Evidence -Based Treatment Service
Measure: Evidence 1
Will your RSAT program use evidence -based treatment services?
Goal: Yes
Measure: Evidence 2
If yes to the question above, please describe the evidence-based treatment services
used.
Application Ref # 2016 -RSAT -100 Section #3 Page 2 of 10
Contract - RSAT -MONR- - -
OCJG -005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: Four evidenced based curriculums are used including Seeking Safety, Relapse
Prevention, Moral Reconition Therapy (MRT) and Strategies for Self Change.
Objective: Funding - Questions regarding RSAT Funds Spent
Measure: Funding 1
What is the anticipated amount of funds that will be spent on Personnel during your
RSAT program?
Goal: 0
Measure: Funding 2
What is the anticipated amount of funds that will be spent on Fringe Benefits during
your RSAT program?
Goal: 0
Measure: Funding 3
What is the anticipated amount of funds that will be spent on Supplies during your
RSAT program?
Goal: 0
Measure: Funding 4
What is the anticipated amount of funds that will be spent on Equipment during your
RSAT program?
Goal: 0
Measure: Funding 5
What is the anticipated amount of funds that will be spent on Contract/Consultant
Fees during your RSAT program?
Goal: 66667
Measure: Funding 6
What is the anticipated amount of funds that will be spent on Indirect Costs during
your RSAT program?
Goal: 0
Measure: Funding 7
Will funds be spent on anything not listed above during your RSAT program? If so
please specify the amount to be spent and what it will be spent on.
Goal: No.
Objective: General - Questions for all RSAT Programs
Measure: General
What will your accomplishments be during the grant period?
Application Ref # 2016 -RSAT -100 Section #3 Page 3 of 10
Contract -RSAT MONR- - -
OCJCrOW (rev. April mm)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: Continue running evidence based programming, continue coordinating with the work
release program, continue maintaining low recidivism rates.
Measure: General
What goals will be accomplished as they relate to your application?
Goal: Reduce recidivism rates, reduce substance use and criminal behavior.
Measure: General
Are any problems/barriers anticipated that would prevent goals or milestones from
being reached? Is there any assistance that OCJG can provide to address these
problems/barriers?
Goal: Often judges court order Individuals to the program who cannot complete the full 6
months due to time restrictions in their jail term. Although we coordinate aftercare,
without court supervision Individuals are unlikely to Wow up. Without the benefit of
the full program, these Individuals are more likely to reoffend. We have worked with
the courts on this matter and do not require assistance from OCJG.
Measure: General
Will you remain on track to fiscally and programmatically complete your program as
outlined in your grant application? (Please answer YES or NO and if no, please
explain.)
Goal: Yes
Measure: General
What major activities are planned for your program?
Goal: A full schedule of evidence based curriculum driven groups, individual counseling,
coordination with work release, thorough discharge planning.
Measure: General
Will you share with OCJG any innovative programs/accomplishments based on your
knowledge of the criminal justice field?
Goal: Yes
Objective: Incompletes - Questions regarding Participants who did not complete the RSAT
Program
Measure: Incompletes 1
How many estimated individuals who will not complete the RSAT program may be
terminated due to a new charge?
Goal: 5
Measure: Incompletes 2
How many estimated individuals who will not complete the RSAT program may be
released or transferred to another facility?
Application Ref # 2016 -RSAT -100 Section #3 Page 4 of 10
Contract - RSAT -MONR- - -
OCJG4= (rev. April 2M)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 5
Measure: Incompletes 3
How many estimated individuals who will not complete the RSAT program will no
longer be in the program due to death or serious illness?
Goal: 0
Measure: Incompletes 4
How many estimated individuals who will not complete the RSAT program may no
longer be in the program due to voluntary drop out?
Goal: 2
Measure: Incompletes 5
How many estimated individuals who will not complete the RSAT program may be
terminated due to failure to meet program requirements?
Goal: 2
Measure: Incompletes 6
How many estimated individuals who will not complete the RSAT program may be
terminated due to a violation of instructional rules?
Goal: 5
Measure: Incompletes 7
How many estimated individuals who will not complete the RSAT program may be
terminated due to another reason not specified above?
Goal: 5
Measure: Incompletes 8
Please specify the other possible reason for termination.
Goal: Transferred to prison or another program based on original charge.
Measure: Incompletes 9
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 0 to 3?
Goal: 2
Measure: Incompletes 10
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 4 to 6?
Goal: 12
Measure: Incompletes 11
Application Ref # 201 &RSAT -100 Section #3 Page 5 of 10
Contract - RSAT -MONR- - -
ocJGW5 (rev. April 2WS)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 7 to 9?
Goal: 0
Measure: Incompletes 12
How many estimated participants will leave the RSAT program unsuccessfully or will
not complete the program during months 10 or more?
Goal: 0
ObJecttve: Participants - General Questions regarding RSAT Participants
Measure: Participants 1
How many jail/prison -based participants will be enrolled in the RSAT program?
Goal: 100
Measure: Participants 2
How many NEW Jail /prison -based participants will be admitted into the RSAT
program.
Goal: 70
Measure: Participants 3
How many participants will be administered an alcohol/drug test (e.g., urinalysis test)
before admission into your RSAT program?
Goal: 70
Measure: Participants 4
How many participants will be tested for alcohol or illegal substances during the grant
period?
Goal: 80
Measure: Participants 5
How many participants are anticipated to test positive for the presence of alcohol or
Goal: illegal substances during the grant period?
Measure: Participants 6
How many participants will be administered an alcohol/drug test (e.g., urinalysis test)
within 30 days after successfully completing your aftercare program and are still
under supervision of the program?
Goal: 50
Measure: Participants 7
Of the participants tested after completion, how many are anticipated to test positive
for alcohol or illegal substances?
Application Ref # 2016 -RSAT -100 Section #3 Page 6 of 10
Contract - RSAT -MON R- - -
OCJt3006 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 10
Objective: Services - Questions regarding RSAT Services Provided
Measure: Services 1
How many risk and/or needs assessment will be administered to participants who
enter the RSAT program?
Goal: 70
Measure: Services 2
Please name the risk assessment Instrument(s) that will be used to assess risk/need.
Goal: Outsuka Clinical Assessment Tool
Measure: Services 3
How many individuals who enter the RSAT program will be identified as having high
criminogenic risks and /or high substance abuse treatment needs?
Goal: 60
Measure: Services 4
How many individuals who may enter the RSAT program will have an individualized
substance abuse treatment plan?
Goal: 100
Measure: Services 5
How many RSAT participants will be provided substance abuse and treatment
services during the program period with program funds, including matching funds?
Goal: 100
Measure: Services 6
How many RSAT participants will be provided cognitive and behavioral services
(cognitive behavioral services include interventions that address criminal thinking and
antisocial behavior) during the program period with program funds, including
matching funds?
Goal: 100
Measure: Services 7
How many RSAT participants will be provided employment services during the
program period with program funds, including matching funds?
Goal: 50
Measure: Services 8
How many RSAT participants will be provided housing services during the
r1
GV 1u - nom 1 - 1W
-RSAT MONR- - -
Section #3 Page 7 of 10
Contract
ocJC -cos (rev. Aprb Zoos)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
program period with program funds, including matching funds?
Goal: 20
Measure: Services 9
How many RSAT participants will be provided mental health services during the
program period with program funds, including matching funds?
Goal: 100
Measure: Services 10
How many RSAT participants will be provided other services with program funds,
Including matching funds?
Goal: 100
Measure: Services 11
Please explain the other services provided in the question above.
Goal: Substance Abuse Treatment and case management
Measure: Services 12
How many RSAT participants will be provided with transitional planning services with
program funds, including matching funds?
Goal: 70
Objective: Staff - Questions regarding RSAT Staff
Measure: Staff 1
Please enter the number of treatment staff who work directly with participants in the
RSAT program. Please count all treatment staff regardless of funding source.
Goal: 4
Measure: Staff 2
Of the treatment staff working directly with participants in the RSAT program, how
many will be paid partially of fully using RSAT program funds, including match funds?
Goal: 4
Measure: Staff 3
How many treatment staff members will be cross trained in the jaWprison -based
portion of the RSAT program?
Goal: 4
Measure: Staff 4
How many custody staff members will be cross trained in the jail /prison -based
portion of the RSAT program?
Application Ref # 2016 -RSAT -100
Section #3 Page 8 of 10
Contract - RSAT -MONR- - -
OCJG -M (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal:
Application Ref # 2016 -RSAT -100 Section #3 Page 9 of 10
Contract - RSAT -MONR- - -
OCJC,OW (rev. App 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the TOTAL number of beds (treatment and non - treatment) in the facility?
Please give the number for each facility if there are multiple facilites.
Answer. 596
Question: How many non RSAT - funded treatment beds are in this faciiityT Please give the
number for each facility if there are multiple facllites.
Answer: 526
Question: How many RSAT - funded treatment beds are In this facility? Please give the number
for each facility if there are multiple facilites.
Answer: 70
Question: How is aftercare provided?
Answer. Aftercare services are encouraged as a part of re -entry planning and last up to six
months once the participant is released. The Guldance/Care Center provides
aftercare throughout the Florida Keys in community -based facilities. Aftercare Is given
priority and participants are enrolled before they are released.
Question: What is the anticipated number of RSAT program completions during each quarterly
reporting period?
Answer: 17
Question: What goals do you plan to accomplish during the subgrant period?
Answer: AN staff will be trained in evidenced based practices and will be able to deliver these
services with fidelity.
Question: Please provide the physical address for the facility or facilities in which your RSAT-
funded program operates.
Answer: Monroe County Detention Center
5525 College Road
Key West, FL 33040
Question: If "other" was selected for the geographic area, please describe.
Answer N/A
Question: If "other" was selected for location type, please describe.
Answer: WA
Application Ref # 2016 -RSAT -100 Section #3 Pagel 0 of 10
Contract - RSAT -MONR- - -
OCJG M (rev. APA 2M6)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency ?: No
FLAIR / Vendor Number. 596000749
Budget:
Budget Category
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$50,000.00
$16,667.00
$66,667.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals —
=50,000.00
$16,667.00
$66,667.00
Percentage
74.9996
25.0003
100.0
Project Generated Income:
Will the project earn project generated Income (POI) ? No
Application Ref # 2016 -RSAT -100 Section #4 Page 1 of 5
Contract -RSAT MONR- - -
OCJCr= (rev. April 2M5)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Budget Detail
Salaries and Benefits: $0
Expenses:
Contractual Services:
*Pyschosocial Assessments 139 quarter hours @ $17.71 = $2,462
*Individual Therapy 623 quarter hours @ $20.33 = $12,666
*Group Therapy 6016.79 quarter hours @ $5.08 = $30,565
*Case Management 1,108 quarter hours @ $18.93 = $20,974
Total Contractual Services = $66,667
Total Budget $66,667
Budget Narrative:
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health and educational services to inmates of Monroe County jail. The unit cost rates were
derived by using the hourly rates from the FY 2016 -17 state funding contract for Substance Abuse
and Mental Health services and dividing by 4 to arrive at the quarter hour rates. A contract with
the treatment provider will be developed to be utilized during the established grant period.
Psychosocial Assessment:
Monroe County through a contracted treatment provider will interview all program participants for
the purposes of data collection of educational, employment, criminal, medical, family, substance
abuse and mental health histories to assist in the determination of the inmates? appropriateness
for the program and to update treatment plans.
Unit of Service: Client direct service quarter hour
Unit Rate: $17.71 per quarter hour
Units Requested: 139 quarter hours to be paid for by this grant.
Psychosocial Assessment Total Cost: $2,462
Individual Counseling:
Monroe County through its contracted treatment provider will provide counseling to all program
participants to review progress and develop treatment plans and work on treatment plan goals and
objectives.
Unit of Service: Client direct service quarter hour
Unit Rate: $20.33 per quarter hour
Units Requested: 623 quarter hours to be paid for by this grant.
Individual Counseling Total Cost: $12,666
Group Therapy:
Monroe County through its contracted treatment provider will provide group therapy to all program
participants weekly. Group counseling among program participants will be conducted W include
the Introduction of "Self -help groups" and their attendance to establish an ongoing support
network.
Unit of Service: Client direct service quarter hour
Unit Rate: $5.08 per quarter hour
Units Requested: 6,016.79 quarter hours to be paid for by this grant.
Group Therapy Total Costs: $30,565
Application Ref # 2016 -RSAT -100 Section #4 Page 2 of 5
Contmd - RSATMONR - --
OCJG4= (rev. Ag112o05)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative (Con tinued):
Case Management:
Monroe County through its contracted treatment provider will provide the coordination of adjunctive
services, discharge planning, communication with collateral contacts, linkage with other treatment
resources to all program participants.
Unit of Service: Client direct service quarter hour
Unit Rate: $18.93 per quarter hour
Units Requested: 1,108 quarter hours to be paid for by this grant.
Case Management Total Cost: $20,974
Monthly invoices are provided to Monroe County by the treatment provider summarizing activities
for which they seek payment. These are reviewed by Monroe County staff for approval of payment.
Federal Amount: $50,000.00
Match: Monroe County Fine and Forfeiture Funds - $16,667.00
TOTAL PROGRAM COST: $66,667.00
A copy of the contract service provider agreement will be provided to FDLE
Application Ref # 2016 -RSAT -100 Section #4 Page 3 of 5
Contract - RSAT -MON R- - -
OCJG-005 (rrov. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the subgrantee's Operating Capital dollar threshold?
Answer: 1000
Question: Is there a sole source purchase involved with this subgrant?
Answer: No
Question: Is there a contract executed for activities in this subgrant? If so, has a copy been
received by the OCJG?
Answer. Monroe County will enter into an agreement with a service provider and once the
agreement is executed It will be provided to FDLE.
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan (approved by the cognizant federal agency) been submitted to the
OCJG?
Answer: NIA
Question: If salaries and benefits are included in the budget, is there a net increase in the
number of personnel?
Answer: No
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer. No
Question: Will the project earn Program Generated Income (PGI)?
Answer. No
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Each service Is based on the cost centers cited in 65E- 14.021, FAC: Unit Cost
Method of Payment. This Rule was updated 4/27/2016.
Psychosocial Assessment
Description: This Covered Service includes the systematic collection and integrated
review of individual-specific data, such as examinations and evaluations. This data is
gathered, analyzed, monitored and documented to develop the person's
individualized plan of treatment and to monitor recovery. Assessment specifically
includes efforts to identify the person's key medical and psychological needs,
competency to consent to treatment, history of mental illness or substance use and
Indicators of co-occurring conditions, as well as clinically significant neurological
deficits, traumatic brain injury, organicity, physical disability, developmental disability,
need for assistive devices, and physical or sexual abuse or trauma.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $70.82
Application Ref # 2016 -RSAT -100 Section #4 Page 4 of 5
Cold - RSAT -MONR- - -
OCJG,-005 (ray. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrant Application: $17.71 per quarter hour
Case Management
Description: Case management services consist of activities that identify the
recipient's needs, plan services, link the service system with the person, coordinate
the various system components, monitor service delivery, and evaluate the effect of
the services received. This covered service shall include clinical supervision provided
to a service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $75.70
Subgrant Application: $18.93 per quarter hour
Individual Counseling
Description: Outpatient services provide a therapeutic environment, which is
designed to improve the functioning or prevent further deterioration of persons with
mental health and /or substance abuse problems. These services are usually provided
on a regularly scheduled basis by appointment, with arrangements made for non-
scheduled visits during times of increased stress or crisis. Outpatient services may be
provided to an individual or in a group setting. The group size limitations applicable to
the Medicaid program shall apply to all Outpatient services provided by a SAMH-
Funded Entity. This covered service shall include clinical supervision provided to a
service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $81.33
Subgrant Application: $20.33 per quarter hour
Group Therapy
Description: Outpatient services provide a therapeutic environment, which is
designed to Improve the functioning or prevent further deterioration of persons with
mental health and/or substance abuse problems. These services are usually provided
on a regularly scheduled basis by appointment, with arrangements made for non-
scheduled visits during times of increased stress or crisis. Outpatient services may be
provided to an individual or in a group setting. The group size limitations applicable to
the Medicaid program shall apply to all Outpatient services provided by a SAMH-
Funded Entity. This covered service shall include clinical supervision provided to a
service provider's personnel by a professional qualified by degree, licensure,
certification, or specialized training in the implementation of this service.
Unit of Measure: Direct Staff Hour
Treatment Provider Contract: $20.33
Subgrant Application: $5.08 per quarter hour
Application Ref # 2016 -RSAT -100 Section #4 Page 5 of 5
Contract -RSA7 MONR- - -
OCJG -005 (rev. April 2005)
Appiication for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Sectio S: Standard Conditions
Insert Standard Conditions Page here.
Application Ref # 2016 -RSAT -100 Section #5 Page 1 of 1
Contract 2017 - RSAT- MONR- I- XS-003
OCJG -005 (rev. AprA 2005)
Residential Substance Abuse Treatment (RSAT) Program for State
Prisoners
STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement (FDLE) is a recipient of federal RSAT funds. FDLE, as the
non - federal pass -through entity and State Administering Agency (SAA) for this program, subawards RST funds to
eligible units of government. All subawards made by FDLE to units of government under this program require
compliance with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application, or subaward, the following terms and conditions will become binding. As a unit of
government, the subrecipient will maintain required state and federal registrations and certifications for eligibility
under this program. The subrecipleM agrees to submit required programmatic and financial reports supporting
eligible activities were completed in accordance with the grant and program requirements.
The Department will only reimburse subrecipients for suthorized activities. The Department will not reimburse for
costs incurred for any purpose, other than those specified in the agreement. Failure to comply with provisions of this
agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being
disallowed, withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTS
All subrecipients must comply with requirements not forth In the current edition of the U.S. Department of
Justice, Offim:e of Justice Programs (OJP) Financial Guile (Financial Guide),
http://oID.00viffnancialculdRaWpdbMIS p0j FinanclsiGuld" the RSAT Program guidance, federal
statutes, regulations, polkies, guidelines and requirements and Florida laws and regulations including but
not limited to:
Office of Management and Budget (OMB) Unifomt Grant Guidance (2 C.F.R. § 200) Subpart A Definitions,
Subparts B-D Administrative Requirements, Subpart E Cost Principles, Subpart F Audit Requirements and all
applicable Appendices. This guidance supersedes previous OMS Circulars and Standard Conditions and is
applicable to any new subewards made under Federal grants awarded on or after December 26, 2014.
httaJ/www.acfr.aov/ cal- bi !6 2764122 c 760 e 5 dld2134127afadc30d &node -; 1 1 Z.Z.1&mnodiy5
Cods of Federal Regulations: www.aoo.aov/fdsys/
Z C.F.R. § 175.15(b), "Award Term for Trafficking In Persons"
28 C.F.R. § 38, "Equal Treatment for Faith-Based Organisations"
28 C.F.R. § 66, "U.S. Department of Justice Common Rule for State And Local Govamments "(Common Rule)
28 C.F.R. § 83, "Government -Wide Requirements for Drag -Free Workplace (Granter'
28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63
United States Code:
42 U.S.C. jE 3711 at a"., "Omnibus Crime Control and Safe Streets Act of 1888"
Stats of Florida General Records Schedule GS1SL for Stabs and Local! Government Agencies:
htta:lldlis dos.stats flu ann /aenschaduloWGS2 08 tMM10 odi
Stets of Florida Statutes
§ 215 .871, "Agreements funded with federal or state assistance"
§ 215.885, "Transparency In government spending"
DEFINITIONS
Disallowed coats means those charges to a Federal award that the Federal awarding agency or pass -through entity
determines to be unallowable, In accordance with the applicable Federal statutes, regulations, or the terms and
conditions of the Federal award.
— VM.4walU Page 1 of 18
Conditions Rev. 1112015
Equipment means tangible personal property (Including information technology systems) having a useful life of more
than one year and a per -unk acquisition cost which equals or exceeds the lesser of the capitalization level
established by the non - Federal entity for financial statement purposes, or $5,000. See also §§ 200.12, 'Capital
assets'; 200.20, 'Computing devices'; 200.48, 'General purpose equipment*; 200.58, 'Information technology
systems; 200.89, 'Special purpose equipment'; and 200.94, • Supples.`
Arent agreement means a legal Instrument of financial assistance between a Federal awarding agency or pass -
through entity and a non - Federal entity that consistent with 31 U.S.C. §1 6302, 6304, is used to enter into a
relationship the principal purpose of which Is to transfer anything of value from the Federal awarding agency or pan-
through entity to the non - Federal entity to carry out a public purpose authorized by a law of the United States (see 31
U.S.C. § 6101(3)); and not to acquire property or services for the Federal awarding agency or pass- through entity's
direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial
involvement between the Federal awarding agency or pass -through entity and the non - Federal entity In carrying out
the activity contemplated by the Federal award.
Improper payment means any payment that should not have been made or that was made in an incorrect amount
(including overpayments and underpayments) under statulory, contractual, administrative, or other legally applicable
requirements and; Improper payment includes any payment to an ineligible party, any payment for an ineligible good
or service, any duplicate Payment, any payment for a good or service not moelved (except for such payments where
authorized by law), any payment that does not account for credit for applicable discounts, and any payment where
insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper.
Micro- purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate
amount of which does not exceed the micro - purchase threshold. The non - Federal entity uses such procedures In
order to expedite the completion of its lowest - dollar small purchase transactions and minimize the associated
administrative burden and cost The micro- purchase threshold Is set by the Federal Acquisition Regulation at 48
C.F.R. Subpart 2.1, "Definitions'. It is $3,000 except aB otherwise discussed in Subpart 2.1 of that regulation, but this
threshold is periodically adjusted for inflation.
Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and
supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of
the subawards under the award). MTDC excludes equipment capital expenditures, charges for patient care, rental
costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in
excess of $25,000. Other Hems may only be excluded when necessary to avoid a serious inequity in the distribution
of indirect costs, and with the approval of the cognizant agency for indirect costs.
Non - Federal entity is a state, local government, Indian tribe, institution of higher education (I HE), or nonproft
organization that carries out a Federal award as a recipient or subreciplent.
Non - federal pass- through entity is a non - Federal entity that provides a subaward to a subreciplert to carry out part
of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non - federal peas -through entity for
this agreement, also referred to as the State Administering Agency (SAA).
Performance goal means a target level of performance expressed as a tangible, measurable objective, against
which actual achievement can be compared, including a goal expressed as a quantitative standard, value, or rate. In
some instances (e.g., discretionary research awards), this may be limited to the requirement to submit technical
performance reports (to be evaluated in accordance with agency policy).
Period of penfonnanon means the time during which the non - Federal entity may incur new obligations to carry out
the work authorized under the Federal award. The Federal awarding agency or pass-through entity must include start
and and dates of the period of performance in the Federal award (see §§ 200.210 Information contained in a Federal
award paragraph (ax5) and 200.331 Requirements for pass -through entities, paragraph (a)(1)(iv)).
Protected Personally Identifiable Information (Pit) means an individual's first name or first initial and last name in
combination with any one or more of types of information, including, but not limited to social security numbers;
passport numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's
maiden name; criminal, medical, and financial records; and educational transcripts. This does not include PII that is
required by law to be disclosed. (See also § 200.79 Personally Identifiable Information (PiI)).
Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a
violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including ter
funds used to match Federal funds; 2) where the costs, at the time of the audit are not supported by adequate
�••,. ��.�.., auaiivalu uunumons Paget of 18
Rev. 11/2015
documentation; or 3) where the costs incurred appear unreasonable and do not reflect the actions a prudent person
would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which anon- Federal entity may purchase property
or services using small purchase methods. Non - Federal entities adopt small purchase procedures in order to
expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition
threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with
41 U.S.C. § 1908. As of the publication of this part, the simplified acquisition threshold is $150,000, but this threshold
is periodically adjusted for inflation. (Also see definition of § 200.87 Micro-purchase.)
SubswardiSubgrent means an award provided by a pass through entity to a subrocipient for the subrecipient to
carry out part of a Federal award received by the pass- through entity. It does not include payments to a contractor or
payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form
of legal agreement, including an agreement that the pass -through entity considers a contrail
Subraolpient means a non - Federal entity that receives a subaward from a pans -through entity to carry out part of a
Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be
a recipient of other Federal awards directly from a Federal awarding agency.
Supplies means all tangible personal property other than those described in 2 C.F.R. § 200.33, 'Equipment. A
computing device is a supply if the acquisition cost is less than the leaser of the capitalization level established by the
non- Federal entity for financial statement purposes or $5,000, regardless of the length of its useful life. Sae also §§
200.20, 'Computing devices' and 200.33, 'Equipment'.
SECTION I: TERMS AND CONDITIONS
The subredpient agrees to be bound by the following standard conditions:
1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature.
Furthermore, the obligation of the State of Florida to reimburse subrecipients for incurred oasts is subject to
available federal funds_
2.0 System for Award Management (SAM) - The subreciplent must maintain current information in SAM until it
submits the final financial report required under this award or receives the final payment, whichever is later.
This requires that the subrecipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award tern.
3.0 Commencement of Project - If a project is not operational within 80 days of the original start date of the
award period, the subrecipient must report by letter to the Department the steps taken to initiate the project,
the reasons for delay, and the expected start date.
3.1 If a project is not operational within 90 days of the original start date of the award period, the
subreciptent must submit a second statement to the Departrnent explaining the Implementation delay.
3.2 Upon recelpt of the ninety (90) day letter, the Department shall determine if the reason for delay Is
justified or shall, at its discretion, unilaterally terminate this agreement and re- obligate subaward funds
to other Department approved projects. The Department, where warranted by extenuating
circumstances, may extend the starting date of the project past the ninety (90) day period, but only by
formal written adjustment to this agreement.
4.0 Supplanting - The subreciplent agrees that funds received under this award will not be used to supplant state
or local funds, but will be used to increase the amounts of such funds that would, In the absence of federal
funds, be made available for law enforcement activities.
5.0 Personnel Changes - Upon implementation of the project, In the event there is a change in Chief Officials for
the Subrecipient or Implementing Agency or any contact information to include mailing address, phone
number, email or title change, project staff must notify the SIMON help desk to update the organizational
Information in SIMON. Project director changes require a grant adjustment in SIMON.
6.0 Non -Proaurennent, Debamrent and Suspension - The subreciplent agrees to comply with Executive Order
12549, Debarment and Suspension and 2 C.F.R. § 180, 'OMB Guidelines To Agencies On Govemmentwide
va —..0 VUIIUIUU113 Pa 3 Of 18
Rev. 112015
Debarment And Suspension (Non - procurement)'. These procedures require the subrecipient to certify that it
shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
Department
7.0 Federal Restrictions on Lobbying -Each subrecipient agrees to comply with 28 C.F.R. § 69, "New
Restrictions on Lobbying' and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subrecipient for award of federal contract,
grant, or cooperative agreement
8.0 Stela Restrictions on Lobbying -In addition to the provisions contained above, the expenditure of funds for
the purpose of lobbying the legislature or a state agency is prohibited under this agreement.
9.0 Additional Restrictions on Lobbying - The subrecipient understands and agrees that it cannot use any
federal funds, either directly or indirectly, In support of the enactment, repeal, modification or adoption of any
law, regulation or policy, at any level of government, without the ems prior written approval of the Office of
Justice Programs.
10.0 "Pay -to-4 tay" - Funds from this award may not be used to operate a 'pay -to -stay' program in any local jell.
Furthermore, no funds may be given to local jails that operate 'pay- to-stay* programs. 'Local jail', as
referenced in this condition, means an adult facility or detention center owned and/or operated by city, county,
or municipality. It does not include juvenile detention centers. 'Pay -to -stet'' programs as referenced in this
condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise
available to the general inmate population, may be provided, based upon an offenders apparent ability to pay,
such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
11.0 The Coastal Barrier Resources Act - The subrecipient will comply and assure the compliance of all
contractors with the provisions of the Coastal Barrier Resources Act (Pub..L. No. 97 -348) dated October 19,
1962 (16 U.S.C. §§ 3501 at seq.) which prohibits the expenditure of most new federal funds within the units of
the Coastal Barrier Resources System.
12.0 Enhancement of Security - If funds are used for enhancing security, the subrecipient agrees to:
12.1 Have an adequate process to assess the Impact of any enhancement of a school security measure that
is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken.
12.2 Conduct such an assessment with respect to each such enhancement; and submit to the Department
the aforementioned assessment in its Final Program Report
13.0 Background Check -Whenever a background screening for employment ore background security check is
required by law for employment, unless otherwise provided by law, the provisions of § 435 Fla. Stat, shall
apply.
13.1 All positions in programs providing care to children, the developmentally disabled, or vulnerable adults
for 15 hours or more per week; all permanent and temporary employee positions of the central abuse
hotline; and all persons working under contract who have access to abuse records are deemed to be
persons and positions of special trust or responsibility and require employment screening pursuant to §
435, Fla. Stat., using the level 2 standards set forth in that chapter.
132 AN employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment.
For the purposes of the subsection, security background investigations shall include, but not be limited
to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide
criminal and juvenile record checks through the Florida Department of Law Enforcement, and federal
criminal record checks through the Federal Bureau of Investigation, and may include local criminal
record checks through local law enforcement agencies.
13.2.1 Any person who is required to undergo such a security background investigation and who
refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified
for employment in such position or, if employed, shall be dismissed.
13.2.2 Such background investigations shall be conducted at the expense of the employing agency or
employee. When fingerprinting is required, the fingerprints of the employee or applicant for
Rev. 2015
r„, "w.„. " °`�s Page 4 of 18
11
employment shall be taken by the employing agency or by an authorized law aftmement
officer and submitted to the Department of Law Enforcement for processing and forwarding,
when requested by the employing agency, to the United States Department of Justice for
processing. The employing agency shall reimburse the Department of Law Enforcement for
any costs incurred by it in the processing of the fingerprints.
14.0 Privacy Cartlficadon - The subrecipient agrees to comply with all confrdentiafity requirements of 42 U.S.C. §
378% and 28 C.F.R. § 22 that are applicable to collection, use, and revelation of data or information.
Subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord
with requirements of 28 C.F.R. §§ 22 and, in particular, section 22.23. Privacy Certification forms must be
signed by the subrecipient or implementing agency chief official or an individual with formal, written signature
authority for the chief offidal.
15.0 Conferences and Inspection of Work - Conferences may be held at the request of any party to this
agreement At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor
General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement
16.0 Insurance for Real Property and Equipment - The subrecipient musk at a minimum, provide the equivalent
Insurance coverage for real Property and equipment acquired or improved with Federal funds as provided to
Property owned by the non- Federal entity.
SECTION 11: CML RIGHTS REQUIREMENTS
1.0 Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national
origin, religion, sex, disability, or age In funded programs or activities. AN subrecipients, implementing
agencies, and contractors must comply with any applicable statutorily - imposed nondiscrimination
requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1988 (42 U.S.C. §
37894); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act
of 2002 (42 U.S.C. § 5872(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 -4); the Education
Amendments of 1972 (20 U.S.C. §§1681, 1683, 1885 -88); the Age Discrimination Act of 1975 (42 U.S.C. §§
6101 -07); and Department of Justice Non - Discrimination Regulations 28 C.F.R. 142; see Ex Order 13279
(equal protection of the laws for faith -based and community organizations).
2.0 FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability, or age in the
delivery of services or benefits or in employment The subreciplent must notify Anagram participants and
beneficiaries that it does not discriminate on the basis of race, color, national origin, religion, sex, disability,
and age in the delivery of services or benefits or in employment practices.
3.0 Subrecipients are responsible for ensuring that contractors and agencies to whom they pass through funds are
In compliance with all Civil Rights requirements and that those contractors and agencies are aware that they
may file a discrimination complaint with the subrecipient, with FDLE, or with the Office for Civil Rights (OCR),
and how to do so.
4.0 Equal Employment Opportunity Plans
4.1 A subrecipient or implementing agency must develop an EEO Plan if it has 50 or more employees and
has received any single award of $25,000 or more from the Department of Justice. The plan must be
prepared using the online short form at www.ofo.usdgj acv /about/ocr /eeog comply trtm_ must be
retained by the subrecipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
4.2 If the subrecipient or implementing agency is required to prepare an EEO Plan and has received any
single award of $500,000 or more from the Department of Justice, It must submit its plan to the
Department of Justice for approval. A copy of the Department of Justice approval letter must be
submitted to FDLE. The approval letter expires two years from the date of the letter.
4.3 A subreciplent or implementing agency is exempt from the EEO Plan requirement if it is has fewer than
50 employees or if it does not receive any single award of $25,000 or more from the Department of
Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an
organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE.
Rev. 11/2015 _ _^ _ Page 5 of 18
4.4 The subrecipierrt and implementing agency acknowledge that failure to comply with EEO requirements
within 60 days of the project start date may result in suspension or termination of funding, until such
time as it is in compliance.
5.0 In the event a federal or state court or federal or state administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, religion, national origin, sex, or disabitty against a
recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights,
Office of Justice Programs.
6.0 In accordance with federal civil rights laws, the subrecipient shall not retaliate against individuals for taking
action or participating in action to secure rights protected by these laws.
7.0 Subrecipients must include comprehensive Civil Rights/Nondiecrimination Provisions in all contracts funded by
the subgrant recipient
8.0 If the subrecipient or any of its employees, cons; ctors, vendors, or program beneficiaries has a discrimination
complaint, they may file a complaint with the subrecipient, with FDLE, or with the Offloe for Civil Rights.
Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489,
Tallahassee, Florida 32302 -1489, or online at in&CMIe.stateJ.us Discrimination complalrrts may also be
submitted to the Office fvr Civil Rights, Office of Justice programs, U.S. Department of Justice, 810 7 Streat,
Northwest, Washington, D.C. 20531, or by phone at (202) 307 -0690.
8.0 The subrecipient must have procedures in place for responding to discrimination complaints that employees,
clients, customers, and program participants file directly with the subrecipient
10.0 The subrecipient must have written policies or procedures in place for notifying program beneficiaries how to
file complaints alleging discrimination by the subrecipient/implementing agency with FDLE or the OCR.
11.0 Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to
the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity
Commission, based on the nature of the complaint.
12.0 Americans with Disabilities Act - Subrecipients must comply with the requirements of the Americans with
Disabilities Act (ADA) (Pub. L. No. 101 -336), which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and
local government services and transportation (Title 11), public accommodations (Title 111), and
telecommunications (Title IV).
13.0 Rehabilitation Act of 1875 (28 C.F.R. f 42(0)) - If the subrecipient has 50 or more employees and receives
DOJ funding of $25,000 or more, the subrecipient must take the following actions:
13.1 Adopt grievance procedures that incorporate due process standards and provide for the prompt and
equitable resolutlon of complaints alleging a violation of the DOJ regulations implementing Section 504
of the Rehabilitation Act of 1973, found at 28 C.F.R. 4 42(G), which prohibit discrimination on the basis
of a disability in employment practices and the delivery of services.
13.2 Designate a person to coordinate compliance with the prohibitions against disability discrimination
contained in 28 C.F.R. § 42(G).
13.3 Notify participants, beneficiaries, employees, applicants, and others that the subrecipient/implementing
agency does not discriminate on the basis of disability.
14.0 Umltsd English Proficiency (LEP) - In accordance with Department of Justice Guidance pertaining to Title VI
of the Civil Rights Act of 1954 (42 U.S.C. § 2000d), recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For
more information on the civil rights responsibilities that recipients have in providing language services to LEP
individuals, please see the webelte at www.lemaov FDLE strongly encourages subgrent recipients to have a
written LEP Language Access Plan.
15.0 Me IX of the Education Amendments of 1972(n C.F.R. § 54) -If the subrecipient operates an education
program or activity, the subrecipient must take the following actions:
. =j juoj u %dLM iumuns P
Rev. 112015 age 6 of 18
15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging
a violation of the DOJ regulations implementing Title iX of the Education Amendments of 1972, found at
28 C.F.R. § 54, which prohibit discrimination on the basis of sex
15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained
in 28 C.F.R. § 54.
15.3 Notify applicants for admission and employment, employees, students, parents, and others that the
subrecipient/implementing agency does not discriminate on the basis of sex in Its educational programs
or activities.
16.0 Equal Treatment for Faith Based Organizations - The subrecipient agrees to comply with the applicable
requirements of 28 C.F.R. § 38, the Department of Justice regulation governing "Equal Treatment for Faith
Based Organizations" (the "Equal Treatment Regulation "). The Equal Treatment Regulation provides in part
that Department of Justice grant awards of dined funding may not be used to fund any inherently religious
activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage
in inherently religious activities, but such activities must be separate in time or place from the Department of
Justice funded program, and participation In such activities by individuals receiving services from the recipient
or a subrecipient must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. The subrecipient also understands and agrees
that award funds may riot be used to discriminate against or denigrate the religious or morel beliefs of students
who participate In programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, falth -based organizations
may, in some circumstances, consider religion as a basis for employment. See
www.oio.aov /aboutfocdeoual fbo htm
17.0 Immigration and Nationality Act - No public funds will intentionally be awarded to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained
in 8 U.S.C. § 1324a(e), Section 274A(e) of the Immigration and Nationality Ad ( "INK). The Department shall
consider the employment by any contractor of unauthorized aliens a vlolatlon of Section 274A(e) of the INA.
Such violation by the subrecipient of the employment provisions contained in Section 274A(e) of the INA shall
be grounds for unilateral cancellation of this contract by the Department.
SECTION III: FINANCIAL REQUIREMENTS AND RESPONSIBILTY
1.0 Fiscal Control and Fund Accounting Procedures
1.1 All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial
Guide, the Common Rule, and OMB Uniform Grant Guidance (2 C.F.R § 200) as applicable, in their
entirety.
1.2 Subrecipients must have written procedures for procurement transactions. Procedures must ensure
that all solicitations follow 2 C.F.R. § 200.319 Competition.
1.3 The subrecipient is required to establish and maintain adequate accounting systems and financial
records and to accurately account for funds awarded to them. As a subrecipient, you must have a
financial management system in place that is able to record and report on the receipt, obligation, and
expenditure of grant funds. An adequate accounting system for a subrecipient must be able to
accommodate a fund and account structure to separately track receipts, expenditures, assets, and
liabilities for awards, programs, and subrecipients.
1.4 Ali funds spent on this project shall be disbursed according to provisions of the project budget as
approved by the Department
1.5 All funds not spent in accordance with this agreement shall be subject to repayment by the subrecipient
SECTION IV: SUBAWARD MANAGEMENT AND REPORTING REQUIREMENTS
1.0 Obfiodon of Subreciplent Funds - Subaward funds shall not under any circumstances be obligated prior to
the effective date, or subsequent to the termination date, of the period of performance. Only project costs
incurred on or after the effective date, and on or prior to the termination date of the subrecioient's oroiect am
-w �uaw wi�umun� Page 7 of 18
Rev. 1112015
eligible for reimbursement All payments must be completed within thirty (30) days of the end of the subaward
period of performance.
2.0 Advance Funding - Advance funding may be provided to a subrodPlent upon a written request to the
Department The request must be electronically signed by the subredpient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
3.0 Trust Funds
3.1 The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund
may or may not be an interest bearing account.
3.2 The account may sum interest, but any earned interest must be used for program purposes and
expended before the federal grant period end date. Any una "nded interest remaining at the and of
the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the
Bureau of Justice Assistance.
4.0 Performance
4.1 Subaward Performance - The subrecipient must comply with state and federal requirements for
subaward performance under 2 C.F.R. §§ 200.76 and 200.77. The subwmrd shall describe the timing
and scope of expected performance as related to the outcomes intended to be achieved by the
program. Where appropriate, the subaward should provide specific performance goals, indicators,
milestones, or expected outcomes (such as outputs, or services performed or public impacts of any of
these) with an expected timeline for accomplishment Submitted programmatic reports must dearly
articulate, where appropriate, that performance during the execution of the award has met a standard
against which the subrecipient's performance can be measured. These requirements should be aligned
with agency strategic goals, strategic objectives, or performance goals that are relevant to the program.
4.2 Performance of Agreement Provisions - In the event of default non - compliance; or violation of any
provision of this agreement by the subrecipient, the subrecipient's consultants and suppliers, or both,
the Department shall impose sanctions it deems appropriate including withholding payments and
cancellation, termination, or suspension of the agreement in whole or in part In such event the
Department shall notify the subredpient of its decision thirty (30) days in advance of the effective date
of such sanction. The subreclpient shall be paid only for those services satisfactorily performed prior to
the effective date of such sanction.
5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive
changes such as: scope modifications or changes to project activities, target populations, service providers,
Implementation schedules, project director, designs or research plans set forth in the approved agreement,
and for any budget changes that affect a cost category that was not included in the original budget
Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget
categories, or if there is an indirect cost rate category change.
5.1 Subredpierrts may transfer up to 10% of the total budget between current approved budget categories
without prior approval as long as the funds are transferred to an existing line item.
5.2 Under no aircurnatences can transfers of funds increase the total budgeted award.
5.3 Requests for changes to the subaward agreement must be electronically signed by the subredpient or
implementing agency's chief official or the chief official's designee.
5.4 All requests for changes must be submitted in SIMON no later than thirty (30) days prior to grant
expiration date.
6.0 Required Reports -All reports must relate financial data to performance accomplishments. Sub
must must submit both reports on the same reporting cycle.
6.1 Financial Expenditure Reports
6.1.1 The submdpient shall have a choice of submitting either a Monthly or a Quarterly Project
Expenditure Report to the Depaftrnent. Project Expenditure Reports are due thirty (30) days
SFY2016 RSAT Standard Conditions P
Rev. 1112015 age 8 of 18
after the and of the reporting period. In addition, if the subaward period is extended, additional
Projed EXPenditure Reports shall be submitted.
6.1.2 All Project expenditures for reimbursement of subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice
Grants (OCJG) through the SIMON (Subgrent Information Management Online).
6.1.3 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and
post audit.
6.1 A Before the "finer' Project Expenditure Report will be processed, the subracipient must submit
to the Department all outstanding project reports and must have satisfied all special conditions.
Failure to comply with the above provisions shall result in forfeiture of reimbursement.
6.1.5 Reports are to be submitted even when no reimbursement is being requested.
6.1.6 The report must be electronically signed by the subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer's designee.
6.2 Project Performance Reports
6.2.1 Reporting Time Frames: The subrecipient shall submit Monthly or Quarterly Project
Performance Reports in SIMON, hereafter known as the Department, within fifteen (15) days
after the end of the reporting period. In addition, if the sub award period is extended beyond
the original project period, additional Quarterly Project Performance Reports shall be
submitted.
6.2.2 Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may
result in sanctions, as specified In Section IV 4.2, Performance of Agreement Provisions.
6.2.3 Report Contents: Performance Reports must include a response to all objectives included in
your subaward. A detailed response is required in the narrative portion for yea/no performance
objectives. The nartaM must also reflect on acommlishments for the quarter and identify
problems with project implementation and address actions being taken to resolve the
problems. Additional information may be required If necessary to comply with federal reporting
requirements.
6.2A Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts.
6.3 Project Generated Income (PGI) - All income generated as a direct result of a subgrant project shag
be deemed program income. Program income must be accounted for and reported in SIMON in
accordance with the OJP Financial Guide (Section 3.4).
6.3.1 Required Reports - the subrecpient shall submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty (30) days after the end of the reporting period covering
subaward project generated income and expenditures during the previous quarter. If any PGI
remains unspent after the subaward ends, the subrecipient must continue submitting quarterly
PGI reports until all funds are expended.
6.3.2 PGI Earnings and Expenditure reports must be electronically signed by the subrecipient or
implementing agency's Chief Financial Officer or the Chief Financial Officer's designee.
6.3.3 PGI Expenditure - Program income should be used as lamed and expended as soon as
possible and used to further the objects in which the award was made. Any unexpended PGI
remaining at the and of the federal grant period must be submitted to OCJG for transmittal to
the Bureau of Justice Statistics.
6A Other Reports - The subrecipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
wwau vw JUJUU1 IS Page 9 of 18
Rev. 112015 g
SECTION V. MONITORING AND AUDITS
1.0 Aeon* to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida,
the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized r�nasentafi
shall have actress to books, documents, papers and records of the subrecipient, implementing agency and
contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule.
The Department reserves the right to unilaterally terminate this agreement if the subreciplent, implementing
agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of § 119, Fla. Stat, unless specifically exempted and/or made confidential by operation of
§ 119, Fla. Stat, and made or received by the subreciplent or its contractor in conjunction with this agreement
The subrecipient will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
2.0 Monitoring - The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and
Procedures; and to Cooperate with FDLE on all grant monitoring requests, including requests related to desk
reviews, enhanced programmatic desk reviews, site visits, and/or Florida Department of Financial Services
contract reviews and Expanded Audits of Payment (EAP). The recipient agrees to provide FDLE all
documentation necessary to Complete monitoring of the award and verify hrres in aocordanoe with expendi §
215.971, Fla. Stat Further, the recipient agrees to abide by reasonable desd ends set by FDLE for providing
requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the
recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to
funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE
High Risk grantee, or termination of award(s).
3.0 Property Management - The subrecipient shall establish and administer a system to protect, preserve, use,
maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rub for Stabs and Local Governments, or 2 C.F.R. §
200, as applicable. This obligation continues as long as the subrecipient retains the property, notwithstanding
expiration of this agreement
3.1 Property Use - The subrecipient must use equipment acquired under a Federal award for the
authorized purposes of the PmJect during the period of performance, or until the property Is no longer
needed. Subrecipients must use, manage, and dispose of equipment acquired under a Federal award in
accordance with § 274, Fla. Stat and 2 C.F.R. § 200.313, `Equipment.
4.0 Subaward Closeout - A Financial Closeout Audit shall be submitted to the Department within forty -five (45)
days of the end date of the performance period.
4.1 The Financial Closeout Audit must be electronically signed by the subrecipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer-9 designee.
&0 High Risk Subreciplents - The subrecipient agrees to comply with any additional requirements that may be
Imposed during the grant performance period if FDLE's pre -award risk assessment or the U.S. Department of
Justice determines the subrecipient is a high-rtsk grantee. Cf. 28 C.F.R. §§ 86, 70.
8.0 Reporting, Oft Collection and Evaluation - The subrecipient agrees to comply with all reporting, data
Collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program
guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by
FDLE.
7.0 Retention of Records - The subreciplent shall maintain all records and documents for a minimum of five (5)
years from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons. The subrecipient shall comply with Stabs of Florida General Records
Schedule GS1 -SL for State and Local Government Agencies: /m 3574/oon
r httn: / /dos.mvflarida cam /media/893578/as02 Ddf
8.0 Disputes and Appeals - The Department shall make Its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute Its resnarma to air
Rev. 1112015 __ __ - -- �� ry Page 10 of 18
concerned parties. The subrecipient shall proceed diligently with the performance of this agreement according
to the Departments decision. If the subrecipient appeals the Departments decision, the appeal also shall be
made in writing within twenty -we (21) calendar days to the Departments dark (agency dark). The
subrecipienYs right to appeal the Depart menYs decision is contained in § 120, Fla. Stet, and in procedures set
forth in Rule 28- 106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under § 120, Fla. Stat.
8.0 Single Annual Audit
9.1 Subredpients that expand $750,000 or more in a year In federal awards shall have a single audit or
Program-specific audit conducted for that year. The audit shall be performed in accordance with 2
C.F.R. § 200(F) Audit Requirements and other applicable federal law. The contract for this agreement
shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract
shall be identified as federal funds passed through the Florida Department of Lew Enforcement and
include the contract number, CFDA number, award amount, contract period, funds received, and funds
disbursed. When applicable, the subrecipient shall submit an annual financial audit that meets the
requirements of Florida Statutes 11.45, 'Definitions; duties; authorities; reports; nine$% 215.97, 'Florida
Single Audit Ad'; Rules of the Auditor General; Chapter 10.550, 'Local Governmental Entity Audits';
and Chapter 10.650, 'Florida Single Audit Act Audits Nonprofit and For -Profit Organizations!
9.2 A complete audit report that covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In
order to be complete, the submitted report shall include any management letters issued separately and
managemenre written response to all findings, including audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department
9.3 Audits shall be completed by an independent Public Accountant (IPA) and according to Generally
Accepted Government Auditing Standards (GAGAS). The IPA shall be either a Certified Public
Accountant or a Licensed Public Accountant. Subrecipients shall procure audit services according to §
200.509, and include dear objectives and scope of the audit in addition to peer review reports to
strengthen audit quality and ensure effective use of audit resources.
8.4 The subrecipient shall promptly follow -up and take appropriate corrective action far any findings on the
audit report in instances of noncompliance with federal laws and regulations, Including but not limited to
preparation of a summary schedule of prior audit findings and a corrective action plan. Subrecipient
follow -up to audit findings must abide by requirements in 2 C.F.R. § 200.511.
9.5 Auditees must make copies available for public inspection and ensure respective parts of the reporting
package do not include protected personally identifiable Intbrmatlon. Records shall be made available
upon request for a period of three (3) years from the date the audit report is Issued, unless extended in
writing by the Department.
9.6 Subrecipiertis that expend less than $750,000 in federal awards during a fiscal year are exempt from
the audit requirements of 2 C.F.R. § 200(F) for that fiscal year. In this case, written notification, which
can be in the form of the 'Certification of Audit Exemption' form, shall be provided to the Department by
the Chief Financial Officer, or designee, that the subreciplent is exempt This notice shall be provided
to the Department no later than June 30 following the end of the fiscal year.
9.7 If this agreement is closed without an audit, the Department reserves the right to recover any disallowed
costs identified In an audit completed after such closeout
9.8 The Federal Audit Clearinghouse is the repository of record for 2 C.F.R. § 200(F). Audits performed as
a result of this requirement must be completed and submitted to the Federal Audit Clearinghouse within
the earlier of thirty (30) calendar days after receipt of the auditor's report(a), or nine (9) months after the
and of the audit period. Submissions must include required elements described in Appendbc X to Part
200 on the specified Data Collection Form (Form SF -SAC), and be signed by a senior level
representative or chief official of the auditee. If the subrecipient opts not to authorize the Federal Audit
Clearinghouse to make the reporting package publically available, the single audit report must be
submitted directly to the Department A scanned copy of the completed audit reports or a link to the
electronic audit report should be sent via email to criminikhustigofdle.state.fi.us or mailed to the
following address:
SFY2016 RSAT Standard Conditions
Rev. 1112015 Page 11 of 18
Florida Department Of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302 -1489
SECTION VI: SUBAWARD PROCUREMENT AND COST PRINCIPLES
1.0 Procurement P. urn - Subreciplents must use documented procurement procedures which reflect
applicable state, local, and tribal laws and regulations, provided that the procurement standards conform to
applicable Federal law (2 C.F.R. §§ 200.317 - 200.326).
2.0 Federal Procedures - All procedures employed in the use of federal funds for any procurement shall also be
according to 28 C.F.R. § 66, 'Uniform Administrative Requirements far Grants and Cooperative Agreemerrta to
State and Local GovemmenW, 2 C.F.R. § 200.318, 'General procurement standards', and Florida law to be
eligible for reimbursement.
3.0 Cost Analysis - A 009 analysis must be performed by the subreciplent if the coat or price is above the
simplified acquisition threshold of $150,000. Costs or prices based on estimated costs for contrails are
allowable only if allowable under 2 C.F.R. § 200.405(e), "Cost Principles'.
4.0 Allowable Costs - Allowance for costs incurred under the subaward shall be determined according to the
general principles and standards for selected cost Items set forth in the Office of Justice Programs Financial
Guide, 28 C.F.R. § 66, 'Uniform Administrative Requirements for Grants and Cooperative Agreernents to State
and Local Govemments'; and 2 C.F.R. § 200.405(e), 'Cost Principles'.
4.1 All procedures employed in the use of federal funds for any procurement shall be according to 28
C.F.R. § 68, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments ", 2 C. F.R. § 200.420, 'Considerations for selected items of cost"; and Florida
law to be eligible for reimbursement.
4.2 Subreoiplents eligible to use the "de minimis" indirect cost rate described in 2 C.F.R. § 200.414(f) and
that elects to use the "de minimis" indirect cost rate, must advise FDLE Office of Criminal Justice Grants
in writing of both its eligibility and election, and must comply with all associated requirements In the
OMB Uniform Requirements. The "de minimW' rate may be applied only to modified total direct costs
(MTDC).
6.0 Unallowable Costs - Payments made for costs determined to be unallowable by either the Federal awarding
agency or the Department, either as direct or indirect costs, must be refunded (Including interest) to the
Federal Government in accordance with instructions from the Federal agency that determined the costs are
unallowable unless Federal statute or regulation directs otherwise. See also Subpart D--Post Federal Award
Requirements, 2 C.F.R. §§ 200.300, 'Statutory and national policy requirements', through 200.309, 'Period of
performance.'
6.0 Review prior to Procurement - Subrecipients are encouraged to enter into state and local intergovernmental
agreements or inter -entity agreements where appropriate for procurement or use of common or shared
goods/services. Subreciplents are also encouraged to use excess and surplus property in Ileu of purchasing
new equipment and property when this is feasible.
7.0 Bob Source - If the pnOject requires a purchase of services or equipment from a We source, the subrecipient
must complete the Sob Source Justification for Services and Equipment Form. If the subrecipient Is a state
agency and the cost is at bast $150,000, then the agency must submit a copy of the approval from the
Department of Management Services (287.057(5) Fla. Stat.). Sole Source form must be signed by the
subgrant recipient or implementing agency chief official or an individual with formal, written signature authority
for the chief official.
8.0 Personal Services — Subrodpients may use grant funds for eligible personal services (salaries/benefits and
overtime) and must maintain internal controls over salaries and wages. The following requirements apply to
personal services paid with subgrant funds:
8.1 Timeshsets - Timesheets must be kept for all project staff whose hours will be charged to the project
The thnnesheets must be signed by the supervisor and dearly indicate hours spent on project activities,
..�. am„uaiu wiiuiuuns Page 12 of 18
Rev. 11/2015
8.2 Additional Documentation - In accordance with Florida Statute § 215.671, the Florida Department of
Financial Services may require documentation validation that personnel services were performed on
W'olect- related activities in accoMance with the contract agreement
8.3 Protected Personally Identifiable Information - The "recipient shall take reasonable measures to
safeguard pied personally identifiable information and other information the pass- through entity
designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal, state,
local, and tribal laws regarding privacy and obligations of confidentiality.
8.4 Overtime for Law Enforcement Personnel - Prior to obligating funds from this award to support
overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all
allied components of the criminal justice system in the affected jurisdiction. The purpose of this
consultation is to anticipate and plan for systemic impacts such as increased court dockets and the
need for detention space.
8.5 Employees Working Solely on a Single Federal Award - For any position that works 10096 of its time
on a single federal award, the empbyee must certify that 100% of his or her time was spent working on
that federal award. This requirement applies to both full time and part time positions regardless of the
percentage of the position's salary that is charged to the grant. The certification must be signed by both
the employee and the employee's direct supervisor having firsthand knowledge of the work performed
by the employee. The forms must be submitted semi - annually and may not be signed prior to the end
of the reporting period. Certifications must be provided to cover the entire grant period
8.6 Maximum Allowable Salary - No portion of these federal grant funds shall be used towards any part of
the annual cash compensation of any employee of the sutxecipient whose total annual cash
compensation exceeds 110% of the mabmum salary payable to a member of the Federal government's
Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that
year. (The salary table for SES employees is available at hM:/Avww.00m.aov /oce/ =tmfindex aso .)
A subrecipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non - federal funds. This limitation on compensation rtes allowable
under this award may be waived on an individual basis at the discretion of the OJP official indicated in
the program announcement under which this award is made.
10.0 Contractual Services -The subrecipient must maintain written standards of conduct covering conflicts of
interest and governing the actions of Its employees engaged in the selection, award and administration of
contracts as described in §200.318 General procurement.
10.1 Requirements for Contractors of Subreciplente - The subreciplent assures the compliance of all
contractors s with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act
Of 1688, as amended (42 U.S.C. § 3711, at seq. at www.aoo.aov/fdsys/) the provisions of the current
edition of the OfflCe of Justice Programs Financial Guide ( htbp://olp.gov/flnancialguidelDOifindox.htm)
and all other applicable federal and state laws, orders, circuleus, or regulations. The subredpient must
pass -through all requirements and conditions applicable to the federal grant award/subeward to any
subcontract The term 'contractor' is used rather than the term 'vendor' and means an entity that
receives a contract as defined in 2 C.F.R. § 200.22, the nature of the contractual relationship
determines the type of agreement
10.2 Approval of Consultant Contracts - The Department shall review and approve in writing all
consultant contracts prior to employment of a consultant when the consultants rate exceeds $650
(excluding travel and subsistence costs) per eight -hour day, or $81.25 per hour. A detailed justification
must be submitted to and approved by FDLE prior to obligation or expenditures of such funds.
Approval shall be based upon the contract's compliance with requirements found in the Financial
Guide, the Common Rule, and in applicable state statutes. The Department's approval of the
subrecipient agreement does not constitute approval of consultant contracts. If consultants are hired
through a competitive bidding process (not sole source), the $850 threshold does not apply.
11.0 Travel and Training - The lost of all travel shall be reimbursed according to the subredPient's written travel
policy. If the subredpient does not have a written travel policy, cost of all travel will be reimbursed according
to State of Florida Travel Guidelines § 112.061, Fla. Stat Any foreign travel must obtain prior written approval.
SFY2016 RSAT Standard Conditions
Rev. 11/2015 Page 13 of 18
11.1 BJS or FDLE Sponsored Events - The subrecipient agrees to participate in BJS- or FDLE-
sponsored training events, technical assistance events, or conference held by FDLE or BJS or their
designees, upon FDLE's or BJS's request
11.2 Expenses Related to Confemess, Meetings, Trainings, and Otter Events - The subrecipient
agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences, meetings, trainings, and other events, including the provision of
food and /or beverages at such events, and costs of attendance at such events. Information on
pertinent Ism, regulations, policies, and guidance is available at
htb: / /oio.00v/finan lak3ui de/ DOJ/ PostawardReauirementslchaotar310a htm
11.3 Training and Training Materials – Any training or training materials that has been developed or
delivered with grant funding under this award must adhere to the OJP Training Guiding Principles for
Grantees and Subgrentees, available at min vw. oio .aov /fundindoiutraininoauidinao 'ncioles htm
12.0 Publications, Media and Patents
12.1 Ownership of Date and Creative Material - Ownership of material, discoveries, inventions, and results
developed, produced, or discovered subordinate to this agreement is governed by the terms of the
Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Common
Rule for State and Local Governments, and 2 C.F.R. § 200.315 `Intangible Property,' as applicable.
12.2 Copyright - The awarding agency reserves a royalty -free, non-exclusive, and irrevocable license to
reproduce, pubiish, or otherwise use, and authorize others to use, for federal govemmerrt purposes:
12.2.1 The copyright in any work developed under an award or subaward, and
12.2.2 Any rights of copyright to which a subaward recipient or subredplent purchases ownership with
support funded under this grant agreement
12.3 Publication or Printing of Reports . The subreclpient shall submit for review and approval one copy of
any curricula, training materials, or any other written materials that will be published, Including web -
based materials and web site content, through funds from this grant at least thirty (30) days prior to the
targeted dissemination date. The subreciptent understands and agrees that any training materials
developed or delivered with Brent funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantses available at w—ww.oip.usdg naoles him
All materials publicizing or resulting from award activities shall contain the following statements
Identifying the federal award:
'This project was supported by Award No. awarded by the Bureau of Justice Statistics,
Office of Justice Programs. The opinions, findings, and conclusions or recommendations
expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice'.
12.4 Patents - If any program produces patentable items, patent rights, processes, or inventions, in the
course of work sponsored by the federal award or subaward funds, such facts must be promptly and
fully reported to the awarding agency.
12.40 Unless there is a prior agreement between the subrecipiant and the Department on disposition
of such items, the Department may determine whether protection on the invention or discovery
will be sought
12.4.2 The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with 'Government Patent Policy' ('Presidents Memorandum for Heads of
Executive Departments and Agencies,' dated August 23, 1971, and statement of Government
patent policy, as printed in 36 Federal Register 18839).
12.4.3 Government regulations have been issued in 37 C.F.R. f 401 by the U.S. Department of
Commerce.
Rev. 11/2015 __ __ v� ~�� Page 14 of 18
13.0 Confidential Funds and Confidential Funds Certificate -A signed certification that the Project Director or
Implementing Agency Chief Official has read, understands, and agrees to abide by all conditions for
confidential funds as set forth In the effective edition of the Office of Justice Programs Financial Guide is
required for all projects that involve confidential funds. The signed certification must be submitted at the time
of grant application. This certificate certifies the Project Director has read, understands, and agrees to abide by
the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted
upon application cif applicable. Confidential Funds certifications must be signed by the subrecipient or
implementing agency Chief Official or an indWusi with formal, written signature authority for the Chief Official.
14.0 Information Technology projects
14.1 Criminal Intelligence Systems - The subrecipient agrees that any information technology system
funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal
Intelligence Systems Operating Policies, if the Office of Justce Programs determines this regulation to
be applicable. Should the Office of Justice Programs determine 28 C.F.R. § 23 to be applicable, the
Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C. F.R. §
23.20(8). Should any violation of 28 C.F.R. § 23 occur, the subrecipdent may be fined as per 42 U.S.C.
§ 3789g(c) -(d). The subrecipient may not satisfy such a fine with federal funds.
The subrecipient understands and agrees that no awarded funds may be used to maintain or establish
a computer network unless such network blocks the viewing, downloading, and exchanging of
Pornography. In doing so the subrecipient agrees that these restrictions will not limit the use of awarded
funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity
carrying out criminal investigations, prosecutions, or adjudication activities.
14.2 Stabs Information Technology Point of Contact - The subrecipient agrees to ensure that the State
Information Technology Point of Contact receives written notification regarding any information
technology project funded by this grant during the obligation and expenditures period. This is to
facilitate communication among local and state governmental entities regarding various information
technology projects being conducted with these grant funds. In addition, the subrecipient agrees to
maintain an administrative ftie documenting the meeting of this requirement. For a list of State
Information Technology Points of Contact, go to
www.it.olo,aov /defau -aso are a= oolicvAndPra �goaae -lpgg
14.3 Intemstste Connectivity -To avoid duplicating existing networks or IT systems in any Initiatives funded
by the Bureau of Justice Assistance for law enforcement information sharing systems which involve
interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subrecipient
can demonstraN to the satisfaction of the Bureau of Justice Assistance that this requirement would not
be cast effective or would impair the functionality of an existing or proposed IT system.
14.4 ADP Justification - The subrecipient must complete an Automated Data Processing (ADP) Equipment
and Software and Criminal Justice Information and Communication Systems Request for Approval Corm
if the purchase of any ADP equipment is to be made. This form must be submitted upon application, if
applicable. ADP justification must be signed by the subrecipient or implementing agency chief official or
an individual with formal, written signature authority for the chief ofdiclal.
15.0 Inbsroperable Communications Guidance
15.1 Subrecpients that are using funds to support emergency communications activities must comply with
the current SAFECOM Guidance for Emergency Communication Grants, including provisions on
technical standards that ensure and enhance interoperable communications. Emergency
communications activities include the purchase of Interxperable Communications Equipment and
technologies such as voice- over4ritsmet protocol bridging or gateway devices, or equipment to support
the build out of wireless broadband networks in the 700 MHz public safety band under the Federal
Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at
WWW.SafMmRroaram =IibrarvAists/library Form - 34
15.2 Subrecipients interested in developing a public safety broadband network in the 700 MHz band in their
judWictlons must adhere to the technical standards set forth In the FCC Waiver Order, or any
succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public
safety band. The subreclpient shall also ensure projects support the Statewide Communication
SFY2016 RSAT Standard Conditions
Rev. 112015 Page 15 of 18
Interoperebility Plan (SCIP) and are fully coordinated with the full -time Statewide Interoperebllfty
Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmentaIon
tlty)
results in a material technical or financial change in the project, the recipient should submit associated
documentation, and other material, as applicable, for review by the SWIC to ensure coordination.
Subrecipients must provide a listing of all communications equipment purchased with grant award
funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic
programmatic progress reports.
16.0 Drug Court projects - A Drug Court Project must comply with § 397.334, Fla. Stat, *Treatment -Based Drug
Court Programs."
SECTION VII: ADDITIONAL REQUIREMENTS
1.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The subrecipient assures that the
facilities under its ownership, lease or supervision which shah be utilized in the accomplishment of the
Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of
the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a
facility to be used in the project is under consideration for listing by the EPA.
2.0 National Environmental Policy Act (NEPA)
2.1 The subrecipient agrees to assist FDLE In complying with the NEPA, the National Historic Preservation
Act, and other related federal environmental impact analyses requirements in the use of subaward
funds by the subradlo'ent. This applies to the following new activities whether or not they are being
specifically funded with these subaward funds. That is, it applies as long as the activity is being
conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use
these subaward funds. Accordingly, the subrecipient agrees to first determine if any of the following
activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the recipient agrees to contact
FDLE OCJG.
2.1.1 New Construction
2.1.2 Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100 -year flood plain; a wetland, or
habitat for endangered species, or a property listed on or eligible for listing on the National
Register of Historic Places;
2.1.3 A renovation, lease, or any other proposed use of a building or facility that will either (a) result
in a Change in its basic prior use or (b) significantly change its size; and
2.1 A Implementation of a new program involving the use of chemicals other than chemicals that are
(a) purchased as an incidental component of a funded activity and (b) traditionally used, for
example, in office, household, recreational, or educational environments.
2.1.5 Implementation of a program relating to clandestine methernphetemine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
2.2 The subrecipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of
Justice Assistance. The subrecipient further understands and agrees to the requirements for
implementation of a Mitigation Plan, as detailed by the Department of Justlos at
www.bla.gov1Fundinatneoa html for programs relating to methamphetamine laboratory operations.
2.3 For any of a subredpient'a existing programs or activities that will be funded by these subawards, the
subrecipient, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with the Department of Justice in any preparation by the Department of Justice of a national
or program environmental assessment of that funded program or activity.
4.0 National Historic Preservation Act — The Act will assist the Department (if necessary) in assuring
compliance with section 106 of the National Historic Preservation Act of 1988 (16 U.S.C. § 470), Ex Order
SFY2016 RSAT Standard Conditions
Rev. 112015 Page 18 of 18
11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of
1974 (16 U.S.C. § 469 a -1 at seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
5.0 Human Research Subjects - Subrecipient agrees to comply with the requirements of 28 C.F.R. § 46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent
6.0 Global Standards Package - In order to promote information sharing and enable interoperability among
disparate systems across the justice and public safety community, OJP requires the recipient to comply with
DOJ's Global Justice Information Sharing Initiative (DOJ s Global) guidelines and recommendations for this
particular grant. Recipient shall conform to the Global Standards Package (GSP) and all constituent elements,
where applicable, as described at: www.it.00-gov/dwArantcondition Recipient shall document planned
approaches to Information sharing and describe compliance to the GSP and appropriate privacy policy that
protects shared information, or provide detailed justification for why an alternative approach Is recommended.
7.0 Disclosures
7.1 Conflict of Interest - The subrecpient and Implementing agency will establish safeguards to prohibit
employees from using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain. Subrecipients must disclose in writing
any potential conflict of interest to FDLE (the non - federal pass- through entity).
7.2 Violations of Criminal Law - The subrecipient and implementing agency must disclose all violations of
state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub
award.
8.0 Uniform Reiocalon Assistance and Real Property Acquisitions Act -The subgrant recipient will comply
with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42
U.S.C. § 4601 et seq.), which governs the treatment of persons displaced as a result of federal and federally-
assisted programs.
9.0 Limitations on Government Employees Financed by Federal Assistance -The subrecipient will comply
with requirements of 5 U.S.C. §§ 1501 -08 and 7324 -28, which limit certain political activities of State or local
government employees whose principal employment is In connection with an activity financed in whole or in
part by federal assistance.
10.0 Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct - The subrecipient must promptly refer
to DOJ Office of inspector General (OIG) and the Florida Department of Law Enforoament, Office of Criminal
Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other
person has either 1) submitted a claim for grant funds that violates the False Claims Act; or 2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct
involving grant funds.
11.0 Restrictions and certifications regarding non - disclosure agreements and related matters -
Subrecipients or contracta/suboontrOcts under this award may not require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits, restricts or purports to prohibit or restric the
reporting of waste, fraud or abuse in accordance with law, to an InvestigetMe or law enforcement
representative of a state or federal department or agency authorized to receive such information.
120 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable
Subreclpient understands and agrees that it cannot use any federal funds. either directly or indirectly, in
support of any contract or subawarf to either the Association of Community Organizations for Reform Now
(ACORN) or its subsidiaries, without the express prior written approval of OJP.
13.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and § 316.305, Fla. Stat.., the subreciMent
is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle
during the course of performing work funded by this subaward and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
14.0 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database - If RSAT program funds
will be used for DNA testing of evidentlary materials, any resulting eligible DNA profiles must be uploaded to
the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles
vmnanlu 119noluons Page 17 of 18
Rev. 112015
generated with JAG funding may be entered into any other non -govemmental DNA database without prior
ev ess written approval from DOJ. For more information, refer to the NIJ FY 2012 DNA Baddog Reduction
Program, available at hWs:/ Avww .ncirs.a0/2dMies1 /nii /sIOD106 od f In addition, funds may not be used for
purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not
accepted for entry into CODIS (the National DNA Database operated by the FBI).
15.0 Envfronmentol Requirements and Energy - For subawards in excess of $100,000, the subrecipient must
comply with all applicable standards, orders, or requirements issued under section 305 of the Clean Air Act (42
U.S.C. §§ 1857(h)), section 508 of the Clean Water Act (33 U.S.C. § 1368), Executive order 11738, and
Environmental Protection Agency regulations (40 C.F.R. § 15). The subrecipient must comply with mandatory
standards and policies relating to energy efficiency which are contained In the state energy conservation plan
issued in compliance with the Energy Policy and Conservation Act (Pub. L 94- 163, 89 Stet 871), if any.
1&0 Other Federal Funds - The subrecipient agrees that if it currently has an open award of federal funds or if it
receives an award of federal funds other than this award, and those awards have been, are being, or are to be
used, in whole or in part, for one or more of the identical cost items for which funds are being provided under
this award, the subrecipient will promptly notify, in writing the grant manager for this award, and, N so
requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding,
yr i cu iv ream i oianaara 1-onarvons Page 18 of 18
Rev. 11/2015
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parries affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including Strikeovers,
whiteout, etc. are not acceptable.
9bft of Flo
I qWil mM of Law aaaftumd
ORIN of cdWAW Jule tl" r
Signature:
Typed Name and Title:
Petrina T. Herrin; umsu GhW
Date:
WVrWARidplent
AIi�hOirts mold ai
i6e ileum)
tCiamA�tsNort tnrii, lAwyor. a p
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date: 10
mow• Adrt�s
Typed Name of Implementing Agency: A Monroe County Board of County Commissione
e r —
Signature:
Typed Name and Title: Kevin Wilson, Assistance County Administrator
Date: I° /
Application Ref # 201 &RSAT -100 Section #6 Page 1 of 1
Coact - RSAT -MOLAR- - -
OCJG4DO6 (rsv. April 2005)
ATTACHMENT C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount
provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list."
I have read the above and state that neither MAW&n D)otew Respondent's name) nor any
Affiliate has been placed on the convicted vendor list within the last 36 months.
(Signature)
Date: ` . LP
STATE OF: — FIR d %
COUNTY OF:
Subscribed and sworn to (or affirmed) before me on LLFAA& �
(date) by A LURIz � ) � �.P�n a of affiant). a /She is
to me or has produced
identification.
(type of identification) as
/L —
•ti► 1I
My Commission Expires:
Naas Public state Of Florida
Ggitcton Sue Brock
�y Canmh w 00 007388
€� Tm rsrr 08I20I2020
ATTACHMENT D
SWORN STATEMENT UNDER ORDINANCE NO. 010 -1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Guidance Care /Center "
(Company)
"...warrants that he /it has not employed, retained or otherwise had act on his /her behalf any former
County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 010 -1990. For breach or violation of this provision
the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion,
deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee."
(Signature)
Date: ' �P•
STATE OF: - n o w (�(�
COUNTY OF: Au pD� 1v
Subscribed and sworn to (or affirmed) before me on
(date) by u��Ql) 3 ( L J�)Y��� v�`�w (name of affiant). He /She i ersonally
known me or has produced
identification) as identification.
(type of
Jl A,
NOTARY PUBLIC
w Notary Public State of FWda
My Commission Expires:: Gretchen sue Brock
y Won GG 007388
� Explrea 08/2012020
ATTACHMENT E
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Guidance Care /Center
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law
of the United States or any state, for a violation occurring in the workplace no later than five (5)
days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
�J
(Signature)
Date: 1 - LP .
STATE OF: Ek)pjdo,
COUNTY OF:
Su scribed and s orn or affirmed) before me on o`�� (bate) by
XIjB7 1) IR �-O i t U A�f n ame of affiant). a /She ' nally know to me or
has produced (type of identification as i entification.
ARY PUBLIC
My Commission Exp
a Notary Public State of Florida
'P Gretchen Sue Brock
My Commission GG 007388
ATTACHMENT F
COMPLIANCE WITH COUNTY GUIDELINES
The PROVIDER must furnish to the County the following items:
(a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status;
(b) Proof of registration with the Florida Department of Agriculture as required by Florida Statute
496.405 and the Florida Department of State as require by Florida Statute 617.01201 or proof of
exemption from registration as per Florida Stature 496.406.
(c) List of the Organization's Board of Directors of which there must be at least 5 and for each board
member please indicate when elected to serve and the length of term of service;
(d) Evidence of annual election of Officers and Directors;
(e) Unqualified audited financial statement from the most recent fiscal year for all organizations that
expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective
actions recommended /taken;
1. If the PROVIDER receives $100,000 or more in grant funding from the County an
audit shall be prepared by an independent certified public accountant (CPA):
a. The CPA must have a current license, in good standing with the Florida State
Board of Accountancy,
b. The CPA must be a member of the American Institute of Certified Public
Accountant (AICPA);
c. The CPA must maintain malpractice insurance covering the audit services
provided and
d. The County shall be considered an "intended recipient" of said audit."
(f) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules;
(g) Organization's Corporate Bylaws, which must include the organization's mission, board and
membership composition, and process for election of officers;
(h) Organization's Policies and Procedures Manual which must include hiring policies for all staff,
drug and alcohol free workplace provisions, and equal employment opportunity provisions;
(i) Specific description or list of services to be provided under this contract with this grant (see
Attachment B);
(j) Cooperation with County monitoring visits that the County may request during the contract year;
and
(k) Other reasonable reports and information related to compliance with applicable laws, contract
provisions and the scope of services that the County may request during the contract year.