10/19/2016 AgreementCounty of Monroe
The Florida Keys 40
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292 -4441 —Phone
(305) 292 -4544 - Fax
MEMORANDUM
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tern George Neugent, District 2
Danny L. Kolhage, District 2
David Rice, District 4
Sylvia J. Murphy, District 5
1'0: Cheryl Robertson — Executive Assistant
FROM:
Lindsey Ballard, Aide to County Administrator
DATE:
November 2, 2016
SUBJECT: Small Contracts approved at 10/19/2016 BOCC Meeting.
Item P5 Ratification of two (2) small contracts signed by the County Administrator.
Item P6 Ratification of Thomas Murray & Associates Small Contract signed by the County Administrator for the
amount of $10,500.00.
These are both small contracts that are for your records only.
Enclosures:
GHD Services, Inc. — 1 Copy
ESRI — 1 Copy
Thomas Murray & Associates — 1 Copy
Thank you,
Lindsey
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Monroe County Purchasing Policy and Procedures
ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN$50,000.00
Contract with:: QIFD SNase(ces ji ..Contract#. _
Effective Date: /6if ,3
Expiration Date: /0[a ti/1
Contract Purpose/DescriptionlI: pp 1
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Contract is Original Areement Contract Amendment/Extension Renewal
Contract Manager: !! -�p�o �ta- �crn q
Name) (Ext.) (Departmen0Stop#)
CONTRACT COSTS
Total Dollar Value of Contract: $ '1 Current Year Portion: $
(must be less than S50,000) SI7 (If multiyear agreement then
requites BOCC approval,unless the
total cumulative amount is less than ' cn..,
S50,000.00). ,a
Budgeted?Yes No❑ Account Codes: - - -
Grant: $ - - - -
County Match: $ - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes D to Out
Dte In Needed Reviewer
Department Head 1 I1 Yes❑No a. `% trt (l,
Risk Management cr-f5-ild Yes❑NoEr
O.M.B./Purchasing Ci 114 Yes0 NoEr - / ! wlJkP
County Attorney 9/15 YesD No® Mesa-Avn6r (�' 9/15/16
Comments:
Page 67 of 70
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1. The Parties. The undersigned real property owner, Board of County Commissioners of Monroe Count
( "Owner "), hereby give(s) permission to the State of Florida, Department of Environmental Protection
( "Department ") and GHD Services, Inc., its subcontractors, and vendors (collectively, "Contractor "), to enter
the Owner's property specifically identified in paragraph #2 below.
2. The Property Owner owns the certain parcel(s) 00479100 and 00478980 of real property located at 151
Marine Avenue, Tavernier, Florida 33070( "the Property ").
3. The Source There is a suspected source of petroleum contamination from the facility adjacent to the
Property located at 255 Tavernier Street, Key Largo, - parcel # 00478900 - 000000 and FDEP Facility/Project #
448626406.
4. Permissible Activities This Permission to Enter Property ( "Permission ") is limited to activities which may
be performed by the Department or its Contractor pursuant to Chapter 62 -780 or 62 -730, Florida
Administrative Code, without cost to the Owner, to locate contamination, determine contamination levels
which may be performed by the Department and its Contractor. Specifically, to collect soil, groundwater
(including the installation of wells), surface water and sediment samples;. The Department's Contractor may
drill 5 sample holes on the County's property for these purposes, including 1 hole drilled in Monroe County's
right -of -way next to the Property and 4 holes drilled in the Property. The holes will be immediately filled after
the samples are taken on the same day pending results of the tests.
5. Duration and Work Performed during Business Hours It is anticipated that this work will take 1 week to
co 1 e from mobilization to refill f t e holes. The work and activities shall commence on
I 6 13 I 1J. and shall terminate on 10 1 ZI .6 . Upon the termination date all materials and equipment
used for the tests shall be removed from the P operty and right of way. The Department and Contractor may
enter the Property during normal business hours and may also make arrangements to enter the Property at
other times after agreement from the Owner.
6. No Admission The granting of this Permission by the Owner is not intended, nor should it be construed, as
an admission of liability on the part of the Owner for any contamination discovered on the Property.
7. Activities Comply with Applicable Laws The Department and Contractor agree that any and all work
performed on the Property and in association with this Permission shall be done in a good, safe, workmanlike
manner, and in accordance with applicable federal and state statutes, rules and regulations.
8. Well Permits The Owner authorizes the Department and its Contractor to act as its agent in signing all
required forms and documents necessary for obtaining applicable permits related to well construction, repair,
maintenance, modification, and abandonment pursuant to Chapter 373, Florida Statutes, only after and subject
to review and written approval and authorization provided by County Project Management.
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9. Equipme Own ershiD. The monitoring wells and remedial equipment installed pursuant to this agreement
are the Property of the Departri ew.
10. Property Restoration The Department shall pay the reasonable costs of restoring the Property to equal to
or better than the conditions which existed before activities associated with contamination assessment were
taken.
11. Injur to o Department The Owner shall not be liable for any injury, damage or loss on the Property
suffered by the Department, Department employees or Contractors not caused by the negligence or intentional
acts of the Owner's agents or employees.
12. Sovereign Immunity The Department acknowledges and accepts its responsibility under applicable law
(Section 768.28, Florida Statutes) for damages caused by the acts of its employees while on the Property.
Monroe County retains and does not waive any of its rights and immunities that it is entitled to pursuant to
Section 768.28, Florida Statutes.
13. Public Records All documents created or received associated with the Permissible activities are a public
record pursuant to Chapter 119, Florida Statutes. The Owner may retrieve any documents or other information
related to the Permissible Activities online using the facility or project number referenced above in paragraph 4.
http: / /depedms dep state fl us /Oculus /serviet /login ?action —lo inn
14. Additional work Depending on the results of the tests and sampling there may be a need for placement of
monitoring wells monitoring efforts, and remediation work. All of which shall be subject to a separate
agreement.
15. Insurance Monroe County shall be named as an "Additional Insured" on the Contractors Commercial
General Liability policy. The contractor shall maintain the following types and amounts of insurance:
Workers' Compensation: Statutory
Employers Liability: $ 1,000,000 /$1,000,000 /$1,000,000
Commercial General Liability: $1,000,000
Business Automobile Liability: $1,000,000
Type of Insurance County Forms
16. Hold Harmless and Indemnification The Contractor covenants and agrees to indemnify and hold harmless
the Owner from any and all claims for bodily injury (including death), personal injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and expenses (including
attorney's fees) which arise out of, in connection with, or by reason of services provided by the Contractor
occasioned by the negligence, errors, or other wrongful act of omission of the Contractor, its employees, or
agents.
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17. Authority. The Contractor warrants that it has been granted all necessary authority by the Department to
enter ii►to this Pei mission and to omu the Depatuiteia u ti tcple"eladtions contained in this Fermissli'M
Sign ture f Monroe County representative
oVauuGam,
Signature of Witness
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Print Name Date Print Name Date
I Ib p L �i WWf vl d'jy tt, V'V_1 tc a
feu � 'J' f bGLU iI - �i dfcU� mo vunrcou.ht�- f Gov
M ai in g Address Email Address
Telephone or Cell Phone Number
Accepted by Contractor on behalf of the State of Florida Department of Environmental Protection:
QL" � � U� K 9 - x% 3()11 G
gnature of Contractor Date:
Print name: Jenna Martin, PE
Title: Project Engineer
GHD Services Inc.
4019 East Fowler Avenue
Tampa, FL 33617
MONRg COUNTY ATTORNEY
AP AS .' 0
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CCENTHIA L. HALL
ASSISTANT 0,,pUN_1 TT RNEY
Date Q /�o