12/14-64 Commercial Apron AVILIN, CPA
� CLERK OF CIRCUIT COURT & COMPTROLLER
>\ MONROE COUNTY, FLORIDA
DATE: October 26, 2016
TO: Don DeGraw,
Director of Airports
ATTN :: Beth Leto,
Airport Business Manager
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller
At the October 19, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Items:
C15 Approval of Jacobs Project Management Co.' s Task Order No. 12/14 -62 for the Services
Authorized: Noise Insulation Program -Phase 1 PSO #62 in the amount of $97,840.00 to be funded by
FAA Grant #037 -52 (90 %) and Passenger Facility Charge(PFC)(10 %).
C16 Approval of Jacobs Project Management Co.' s Task Order No. 12/14 -64 for the Services
Authorized: Strengthen/ Rehabilitate Commercial Apron Construction Support and RPR Services
PSO #64 in the amount of $840,355.00 to be funded by FAA Grant #037 -53 (90 %), FDOT grant
#G0E46 (5 %), and Passenger Facility Charge(PFC) (5 %).
C18 Approval of THC, Inc. Professional Service Order #2 for the: Implementation of Noise
Insulation Program- (2016 -2017 Phase 1 Design, Design Review and Bid Services) in the amount of
$1,327,211.04 to be funded by FAA #037 - 52(90 %), and Airport Operating Funds (10 %). PFC
Application #17 pending.
Enclosed is a duplicate originals executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Financg
File ✓
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 12/14-64
Client Project No. Engineer Project No. E9Y16764 .
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services between Monroe Count}. Florida ("Client and JACOBS
PROJECT MANAGEMENT CO. ("Consultant dated November 16. 2011 ("Agreement") as
ammended by Amendment I. dated October 17. 2012 ( "Addendum "). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: Stengthen/Rehabilitate Commercial Apron Construction Support and
RPR Services – PSO #64
Client authorizes Consultant to perform the Seri ices described in Exhibit A attached hereto and
incorporated herein. which Exhibit A is marked with the above noted Task Order No. and
consists of 3 page(s).
Pricing '. , -T .
•'A Time and Expense per Agreement and Appendix B to the Agreement. ° rn
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X Firm Fixed Price of $ 840.355.00 _ N - n
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Ni,A Other (Describe): ,F
Schedule : <r — .
Services may commence on Execution :7-a
Services will cease by 730 days -. r%'
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• BOARD OF CO . T ' •MMISSIONERS
/:- ,1:...,•�� Y" HEAVILIN. CLERK OF MONROE 4 :" 1 • • a •
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Page 1 of 1
PEDRO J. . RCADO
Date - • - �:. -- - _ ., ..
Exhibit A — Scope of Work (12/14-64)
Monroe County
Key West International Airport
Strengthen /Rehabilitate Commercial Apron
Construction Support and RPR Services
SCOPE OF WORK
Jacobs will provide construction support and resident project representative (RPR) services for the
"Strengthen /Rehabilitate Commercial Apron" project at Key West International Airport (EYW). These
construction services will provide the following:
ASSUMPTIONS
• Construction phase services are based on an anticipated duration of 370 calendar days of
construction in field. In the event the construction duration exceeds the calendar days listed
above, Jacobs reserves the right to revise our proposal.
• Jacobs Project Management Company will invoice on a percent complete, including
expenses, to compensate the level of effort required for each assignment.
• All as -built drawings to be provided to Jacobs in electronic (AutoCad) format and hard copy
(printed) format.
• Construction Support services are based upon the following: 30 shop drawings /product
submittals. Our assumption is 80% of submittals will be approved on the first review and
20% will require re- submittal for further review; respond to 20 Contractor RFI's.
• The Contract Documents requires the Contractor to perform all of Phase 1 work (80 calendar
days) between the hours of 10pm -6am. The remaining phases (270 calendar days) allows
the Contractor to work during normal daylight hours, but does require that concrete paving be
performed during the hours of 10pm -6am. Therefore, the Contractor may be working multiple
shifts during the later phases of the project. It is assumed that 1 RPR will be required for the
duration of the project. A second part time (50 %) RPR will be required for the later phases to
cover the multiple phases during the 270 calendar days.
ARTICLE D — CONSTRUCTION ADMINISTRATION SERVICES
1. Prepare and issue conformed drawings for construction.
2. Prepare and issue construction contract to the awarded low bidder.
3. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor.
4. Review the Contractor's construction schedule.
5. Prepare for and attend the Pre - Construction conference.
Page 1 of 3
6. Review all shop drawing submittals for conformance to the plans and specifications and respond
to the CONTRACTOR and Airport with detailed summary of the applicability and acceptability of
the shop drawing.
7. Respond to Contractor's RFI's.
8. Attend site visits and bi- weekly progress meetings. Observe work in progress and provide
reports to Owner. Assume eighteen (18) site visits throughout the course of the construction
project.
9. Prepare construction management plan.
10. Prepare Field Sketches, as necessary.
11. Provide general supervision and administrative support for resident project representative (RPR).
12. Review and approve estimates submitted by the Contractor for progress /final payments.
13. Prepare and negotiate change orders, as necessary. Assume two change orders.
14. Attend final inspection meeting.
15. Review Closeout Documentation.
16. Review quality assurance testing results.
17. Prepare record drawings and provide hardcopies and electronic files to the Airport.
18. Prepare and submit FAA closeout documentation and prepare and process final change order.
Services for Article D will be provided under a lump sum basis.
AMENDMENT TO ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Attend pre - construction conference.
2. Coordinate and attend progress meetings with the contractor, Airport, and any other interested
parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's
trailer.).
3. Provide full -time RPR services for the work associated with the project. The RPR's for the
project shall have field experience in the type of work to be performed, be fully qualified to make
interpretations, decisions, field computations, and have knowledge of testing requirements and
procedures.
The RPR's shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and specifications.
Inform the contractor and County of any work, which is in non - compliance.
• Coordinate quality assurance tests and verify they have been performed at the frequency
stated in the specifications.
Page 2 of 3
• Review certifications for conformance with the specifications.
• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare "As- Built"
drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures of construction or for safety
precautions and programs in connection with the work, since these are solely the
CONTRACTOR'S responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes the
work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer. Each
entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
c. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant, Tierra
South Florida.
5. Avirom and Associates will provide survey services to provide survey checks to confirm
Contractor's grade controls and elevations prior to concrete paving.
6. Attend final inspection and create punch list.
7. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
Page 3 of 3
JACOBS ENGINEERING GROUF JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Strengthen /Rehabilitate Commercial Apron (12114 -64)
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A:Data Collection 0 $ - $ -
Article B: Design, Specifications and Meetings 0 $ - $ -
Article C:Bidding Phase Services 0 $ - $ -
Article D:Construction Phase Services 724 $ 115,555 $ -
Article E:RPR Services 3,724 $ 598,870 $ -
'Total Basic Services Lump Sum Fee 4,448 $ 714,425 $ -
SPECIAL SERVICES Hours Fee DBE AMOUNT
Article E: RPR Services
Avirom and Associates - Survey $ 45,900 $ -
Tierra - Geotechnical $ 80,030 $ 80,030
'Total Special Services Lump Sum Fee 0 $ 125,930 $ 80,030 1
'TOTAL LUMP SUM PROJECT FEE 4,448 $ 840,355 $ 80,030'
$840,355
Page 4 of 6
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
•
Strengthen/Rehabilitate Commercial Apron (12/14-64)
Article D: Construction Administration a..
T ars
1 Prepare, Stamp, Sign, and Issue Conformed
Drawings (54 Sheets) and Specifications 2 20 22
2 Prepare and Issue Construction Contract 2 2
3 Issue Notice to Proceed 2 2
4 Review Contractors Schedule 8 8
5 Prepare for and attend Pre - Construction Conf 8 12 20
6 Review shop drawings and submittals 8 8 56 40 112
7 Respond to RFI's 12 24 40 16 92
8 Attend Site Visits and Bi- Weekly Progress 180 180
Meetings (Say 18 Visits)
9 Prepare Construction Management Plan 2 16 18
10 Prepare Field Sketches 12 16 40 68
11 General Supervision and Support to RPR 16 40 56
12 Review and Approve Contractor Pay Req (Say 12 12
12)
13 Prepare and Negotiate Change Orders (Assume 4 8 16 28
2)
14 Attend Final Inspection 8 8
15 Review Closeout Documentation 8 8
16 Review QA test results 8 8
17 Prepare and Submit Record Drawings 8 40 48
18 Prepare and Submit FAA Closeout 8 8 16 32
Documentation and Final Change Order
TOTAL HOURS 0 244 74 8 186 96 116 0 724
RATE $ 220.00 $ 195.00 $ 140.00 $ 123.00 $ 90.00 $ 85.00 $ 90.00 $ 58.00
PAYROLL ESTIMATE $ - $ 47,580 $ 10,360 $ 984 $ 16,740 $ 8,160 $ 10,440 $ - $ 94,264
TOTAL PAYROLL $ 94,264
Subconsultants $0
Task Eacenses: Expenses $ 21,291
5 Airfare (1(¢$600) x 2 $ 1,200.00 Lump Sum Fee Total $ 115,555
LodgingjMeals Per Diem (14$304) x 2 $ 608.00
g Airfare (18 trips(xe$600) 5 10,800.00 I TOTAL FEE $ 115,555 I
LodgingiMeals Per Diem (184,5304) S 5,472.00
14 Airfare (1@$600) $ 1,200.00
Lodging/Meals Per Diem (14,$304) x 2 $ 608.00
Misc/Parkingi Printing $ 1,403.00
Total Expenses $ 21,291.00
Subconsultants
Total Subs $ -
Page 5 of 6
•
JACOBS ENGINEERING GROUP JOB HOUR AND F
Monroe County
Airport:
Key West International Airport
Project:
Strengthen/Rehabilitate Commercial Apron (12/1464)
Article F:RPR
1 Attend Pm-Construction Meeting 8 $ Pm-Construction
2 Coordinatc and Attend Progress Meetings Included in Item No.3
3a Perform full -time resident inspection services (53 weeks 2650 2650
(a 5 days per week (d 10 hr /day)
3b Perform part-time resident inspection services (21 weeks 1050 1050
(d, 5 days per week (a` 10 hr /day)
4 Provide QA Testing See Veen Delay
5 Provide Survey Checks See Ames, Mow
6 Attend Punch List Inspection 8 8
7 Attend Follow Up Inspection 8 8
TOTAL HOURS 0 0 0 2674 1050 0 3724
RATE $ 220.00 $ 195.00 $ 140.00 $ 123.00 $ 90.00 $ 85.00 $ 90.00 $ 58.00
PAYROLL ESTIMATE $ - $ - $ - $ 328,902 $ 94,500 $ - $ 423,402
Subconsultants: TOTAL PAYROLL $ 423,402
Avirom ($2,550 /Shift x 18) $ 45,900 Subconsultants $ 125,930
Tierra $ 80,030 Expenses $ 175,468
Total Subs $ 125,930 Lump Sum Fee Total $ 724,800
Task en
Expses: ( TOTAL FEE $ 724,800 I
1 Airfare (14$600) $ 60.00
Lodging/Meals Per Diem (1(x$304) $ 304.00
Airfare (Assume 2 trips home/Month for 12 months)
3a (244$600) $ 14,400
Lodging/Meals Per Diem (323 night (x 5304) $ 98,192
Airfare (Assume 2 trips home/Month for 5 months)
3b (10(0600) $ 6,000
Lodging/Meals Per Diem (127 night 4 5304) $ 38,608
6 Airfare (14$6001 $ 600.00
Lodging/Mcals Per Dicm (14$304) $ 304.00
7 Airfare(l(x$600) $ 600.00
Lodging/Meals Per Dicm (l@$304( $ 304.00
Field Vehicle (Full Timc RPR) No Charge
Rental Vehicle (Part Time RPR, 5 Months (g
$1,200 /Month) $ 6,000.00
Misc., Gas, Parking $ 10,096.00
Total Expenses $ 175,468
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