3rd Amendment 03/23/2016 y CLERK OF CIRCUIT COURT & COMPTROLLER
3
mot '..' ', , ���
�.., '\ MONROE COUNTY, FLORIDA
DATE: June 3, 2016
TO: Sheryl Graham, Director
ATTN: Lourdes Francis, Administrator
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller L /
At the March 23, 2016 Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following:
Item C28 Approval of Amendment #002 to Standard Contract AA -1629, Older Americans Act
(OAA) between the Alliance For Aging, Inc. (AAA) and the Monroe County Board of County
Commissioners (Monroe County Social Services /In Home and Nutrition Programs) for the current
contract period of 1/1/2016 to 12/31/2016.
Item C29 Approval of Amendment #003 to Standard Contract AA -1629, Older Americans Act
(OAA) between the Alliance for Aging, Inc., (AAA) and the Monroe County Board of County
Commissioners (Monroe County Social Services /In Home and Nutrition Programs) for the current
contract period of 1/1/2016 to 12/31/2016.
Enclosed is a fully executed original of the above mentioned for your handling. Should you have any
questions, please feel free to contact me.
cc: County Attorney
Finance
File ✓
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•Itfiendment 003 CO = ORIGINAL
NTRACT AA -1629 p' Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred to as the
"Alliance ", and Monroe County Board of County Commissioners, Monroe County Social Services/In-
Home Services, hereinafter referred to as the "Contractor ", and collectively referred to as the "Parties."
The purpose of this amendment is to make the following changes to the existing contract.
• Section 5 in its entirety is hereby replaced by the following language:
By mutual agreement of the parties, the Alliance for Aging, Inc. may renew the contract for two additional
one year renewal periods. Contingent upon satisfactory performance evaluations by the Alliance for Aging
and the availability of funds, any renewal is subject to the same terms as the original contract, with the
exception of establishing unit rates which is described further in this section. The original contractual unit
rates are set forth in the bid proposal and reply. Requests to renegotiate the original contractual established
rates are provided for in the Alliance's approved Reimbursement Rate Review Policy, which is incorporated
by reference.
The parties shall re- evaluate the contract's reimbursement rates on an annual basis pursuant to DOEA's
Notice of Policy Clarification: Service Cost Reports Notice #092815 -1 -PC -SCBS dated September 28 2015
and the approved Alliance's Reimbursement Rate Review Policy.
This contract may be extended upon mutual agreement for one extension period not to exceed six months to
ensure continuity of service. Services provided under this extension will be paid for out of the succeeding
agreement amount.
• Section 48 is modified as follows:
Modifications of the provisions of this contract shall be valid only when they have been reduced to writing
and duly signed by both parties.
• Attachment 1, Section 2.4.1 is modified as follows:
The Provider shall submit Service Cost Reports to the Alliance annually, but no later than ninety (90)
calendar days after the contract year ends. The Service Cost Reports shall reflect actual costs of providing
each service by program for the preceding contract year. If the Provider desires to renegotiate its
reimbursement rates, the Provider shall make a request in writing to the Alliance in accordance with the
Alliance's approved Reimbursement Rate Review Policy, which is incorporated by reference.
This amendment does not change the total contract funding of $612.01535
The Budget Summary by Title for the whole fiscal year (January 1- December 31, 2016) is as
follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration
Title IIIB — Support Services U.S. Health and Human Services 93.044 $112,530.20
Older Americans Act Administration
Title IIIC1— Congregate Meals U.S. Health and Human Services 93.045 $148,654.45
Older Americans Act Administration
Title III C2 — Home Delivered Meals U.S. Health and Human Services 93.045 $222,691.01
Older Americans Act Administration 090.61
Title III E — Care fiver Support Services $96,
g pp U.S. Health and Human Services 93.052 $32,049,08
Title III ES — Caregiver Support Services
TOTAL FEDERAL AWARD $612,015.35
Fully
Executed
•
- Amendment 003 CONTRACT AA -1629 Page 2
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their undersigned
officials as duly authorized.
Monroe County Board of ALLIANCE FOR AGING, INC.
Coun Commissioners,
M ty o •
Se ervices
SIGNED BY: SIGNED BY: - /� / !
1 iz/
Max B. Roth _ n, JD, �
NAME: Heather Carruthers
NAME:
TITLE: MAYOR President & CEO
TITLE:
DATE: , 3/9 , /(D DATE: ( 4/8//C-1
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