Item N4
2
CM
ounty of onroe
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tem David Rice, District 4
TheFloridaKeys
Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
February 15, 2017
Agenda Item Number: N.4
Agenda Item Summary #2600
BULK ITEM: DEPARTMENT:
Yes Sustainability
TIME APPROXIMATE:STAFF CONTACT:
Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING:
Approval to enter into Amendment No. 3 to EPA Canal Grant X7-
00D40915 to approve an administrative amendment to correct a line item in the grant which
erroneously states the State provided the $200,000 match instead of the County.
ITEM BACKGROUND:
The County applied for $170,921.75 in EPA grant funds for funding of
Phase IIIA of the Canal Management Master Plan, and offered $200,000 of match from the C83
canal restoration project. In the initial grant award document, EPA inadvertently listed the $200,000
as a contribution from the State instead of the County. This Amendment No. 3 approves an
administrative amendment to c
PREVIOUS RELEVANT BOCC ACTION:
06-15-16:
Approval of a $370,921.75 Grant application to be submitted June 28, 2016 to the
Environmental Protection Agency (EPA) for a Grant to fund Phase IIIA of a County-wide canal
improvement masterplan, of which $170,921.75 would be funded by EPA and $200,000 is offered as
a match from the County for the budgeted combination muck removal/backfilling project on Canal
#83; and waiver of purchasing policy and procedure to allow AMEC to prepare and submit the grant
application on behalf of the County; and waiver of purchasing policies and procedures and awarding
of the grant work to AMEC as the Contractor under our existing contract to perform the work if the
County is awarded the funds under the grant.
11-17-15
: Approval to enter into Amendment No. 1 to the EPA Grant Agreement to increase the
$73,909.66
10-21-15
: Approval to enter into Grant Agreement X7-00D40915-0 for $73,909.66 for the
development of 4 Tasks related to alternative technologies, reuse of muck and identification of
funding mechanisms for canal restoration.
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06-11-14
: Approval of a $200,000 EPA grant application, requesting $100,000 in grant funds and
offering a $100,000 cash match as one of the demo projects and an additional $59,160 in in-kind
services.
12-14-16
: Approval to enter into Amendment No. 2 to EPA Canal Grant X7-00D40915 to provide
grant funding to the County in the amount of $110,582.00 to partially fund the $170,921.75 cost of
Phase IIIA of the Canal Management Master Plan; and approve using $200,000 of the $1,524,040
cost of the canal #83 combination muck removal / backfilling project as a match for the grant.
CONTRACT/AGREEMENT CHANGES:
Correct a line item stating the County is providing the $200,000 match, not the State
STAFF RECOMMENDATION:
Approval
DOCUMENTATION:
EPA Notice of Award AMENDMENT Recipient Contribution Revision
FINANCIAL IMPACT:
Effective Date: Expiration Date:
February 15, 2017July 31, 2017
Total Dollar Value of Grant Award:
$110,582 + $200,000 C83 Project match = $310,582.
Total Cost to County:
N/A for this amendment
Current Year Portion:
100%
Budgeted:Source of Funds: N/A CPI:
Not applicable as to this amendment No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing If yes, amount: N/A
: N/A
Grant:
Yes
County Match
: N/A for this amendment
Insurance Required:
Additional Details:
REVIEWED BY:
Rhonda Haag Completed 01/20/2017 4:00 PM
Pedro Mercado Completed 01/30/2017 2:27 PM
Budget and Finance Completed 01/30/2017 2:33 PM
Maria Slavik Completed 01/30/2017 2:35 PM
Kathy Peters Completed 01/30/2017 2:43 PM
Board of County Commissioners Pending 02/15/2017 9:00 AM
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Key West, FL 33040 Key West, FL 33040
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Rhonda Haag Jennifer Shadle Kenny Richardson
102050 Overseas Hwy. 2-212 61 Forsyth Street Grants and Audit Management Section
Key Largo, FL: Florida 33037Atlanta, GA 30303-8960
)1EMP richardson.kenny@epa.gov
)1EMP haag-rhonda@monroecounty-fl.gov)1EMP shadle.ennifer@epa.gov
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Water Quality Monitoring
This action approves an administrative amendment to correct/move line item "State Contribution" of $200,000 to "Recipient Contribution". This was place in the
wrong line item on the initial award action.
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Based on your Application dated 06/24/2016 including all modifications and amendments, the United States acting by and through the US Environmental
Protection Agency (EPA) hereby awards $0. EPA agrees to cost-share 37.00% of all approved budget period costs incurred, up to and not exceeding total
federal funding of $184,492. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by
either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and
conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the
authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment
mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this
award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions,
all terms and conditions of this agreement and any attachments.
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Statutory Authority Regulatory Authority
66.436 - Surveys-Studies-Investigation Grants and
Clean Water Act: Sec. 104(b)(3)2 CFR 200
Cooperative Agreements-Section 104(b)(3) of the
2 CFR 1500 and 40 CFR 33
Clean Water Act
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Budget Summary Page: FY16 Supplemental Budget
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X7 - 00D40915 - 3 Page 4
Administrative Conditions
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The recipient agrees to comply with the current EPA general terms and conditions available at:
https://www.epa.gov/grants/epa-general-terms-and-conditions-effective-october-3-2016-or-later.
These terms and conditions are in addition to the assurances and certifications made as part of the award
and the terms, conditions or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at:
http://www.epa.gov/grants/grant-terms-and-conditions.
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Programmatic Conditions
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