Item C10BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/16/14 Division: Public Works /Engineering
Bulk Item: Yes x No _ Department: Fleet Management
Staff Contact /Phone #: Roy Sanchez /305 - 292 -3572
AGENDA ITEM WORDING: Approval to forgive past due Fleet Management invoice totaling
$11,039.39 for repairs to a County -owned portable emergency power generator that was on loan to the
Pigeon Key Foundation when it malfunctioned.
ITEM BACKGROUND: In June 2011, the Pigeon Key Foundation requested and the County
provided a portable emergency power generator to be utilized at Pigeon Key to assist them in
providing electricity /power. After the generator was provided and utilized, it was determined that the
generator had received a major component malfunction requiring costly repairs in order to bring it
back to operating condition. The Pigeon Key Foundation was invoiced and advised they did not have
the funds to repair the generator. The debt has been carried on the County's books as a receivable.
The Clerk requested a review of the status. The generator was returned to County service. The
Foundation requested that the County forgive the debt.
PREVIOUS RELEVANT BOCC ACTION: n/a
CONTRACT /AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval as stated above, and authorization for the Clerk to
remove same from the County's financial records.
TOTAL COST: $11,039.39 INDIRECT COST: n/a BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: same SOURCE OF FUNDS: ad valorem
REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management _
DOCUMENTATION: Included x Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
MONROECOUNTY
FLEET MANAGEMENT SERVICES
DEPARTMENT: THE PIGEON KEY FOUNDATION
ADDRESS: P. 0, BOX 500130
MAkA FL 33050
r
ATTENTION: KELLY MCKINNON
WORK ORDER
35454
DATE:
7/21/11
COST
806.30
WORK ORDER
36633
DATE:
5/03/ [ 2
COST
10,233.09
I f#1 I H WAM Ms UP 0 1
Please make check payable to the Monroe County Board of' County Commissioners and send directly to:
MONROE COUNTY FINANCE DEPAR'l I MIHN]"
ATTENTION: GINGER CAMPBELL
500 WHITE HEAD s'rREET
Kl. WEST, FL. 33040
Issued: 5/24/12
C UNTY oMONROE
KEY WEST FLORIDA 33040
(305) 294 -4641
Monroe County Public Works Division
Middle Keys Operations
10600 Aviation Boulevard
Marathon, Florida 33050
(305) 289 -6077
Fax (305) 289 -6042
Pigeon Key Foundation
Kelly McKinnon
P.O. Box 500130
Marathon, Florida 33050
Reference: 30kw Portable Generator 0903 -988
Dear Kelly,
BOARD OF COUNTY COMMISSIONERS
Mayor Heather Carruthers, District 3
Mayor Pro Tem David Rice, District 4
Kim Wigington, District 1
George Neugent, District 2
Sylvia J. Murphy, District 5
Monroe County Detention Center
5501 College Road
Key West, Florida 33050
(305) 295 -3995
Fax (305) 295 -3999
June 3, 2011
Via: Hand Delivered
I just wanted to confirm our telephone conversations that we have had recently regarding
Pigeon Key's request to utilize one of Monroe County's portable generators. Just so we
are on the same page, listed below is my understanding of what has been discussed:
1) Pigeon Key is in need of a 30 kw portable generator for a maximum time of five
months.
2) Pigeon Key will be responsible for transporting and providing all fuel for the
generator.
3) While the generator is in Pigeon Key's possession, Pigeon Key will be
responsible and will provide any maintenance and repair, including all labor,
materials, supplies and equipment, as instructed by the County's generator
mechanic.
4) While the generator is on the island, Pigeon Key will provide access and
transportation for the County's generator mechanic in order to conduct periodic
inspections.
5) Pigeon Key will maintain all electrical connections, wiring and panels in a safe
and secure manner, meeting all building and electrical codes.
6) Pigeon Key will be responsible for transporting the generator from the mainland
to the island and when it is no longer needed or after five months or if deemed an
emergency by the County requiring the generator be returned, for transporting the
generator from the island back to the mainland.
Please sign below if you concur and agree with the above provisions
e cKinnon, Executive Director PKF Robert A. Stone, Director MKO, PW