Item C15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 16, 2014 Division: Public Works/En 'ngi eering
Bulk Item: Yes X No _ Department: Facilities Maintenance
Staff Contact Person/Phone #: Dent Pierce /305 - 292 -4560
AGENDA ITEM WORDING: Approval to waive purchasing policies and issue purchase order(s) to
the lowest vendor(s) for shade structures at Higgs Beach Playground, Bay Point Park, Big Pine Bark
Park, Big Pine Community Park and Harry Harris Park.
ITEM BACKGROUND: Several years ago, Facilities Maintenance requested sealed bids for shade
structures for various playgrounds and bids were over budget. A second request for bids prepared by
Project Management received no bids. The attached quotes, totaling $192,213.10, were recently
obtained for Higgs Beach, Bay Point Park, Big Pine Bark Park, and the Big Pine Community Park.
Quotes are currently being sought for Harry Harris Park.
PREVIOUS RELEVANT BOCC ACTION: n/a
CONTRACT /AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: Approx. $192,213 and INDIRECT COST: n/a BUDGETED: Yes X No-
approx. $60,000 for Harry Harris Park
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: same as above SOURCE OF FUNDS: 304 Infrastructure Sales Tax
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included x Not Required_
DISPOSITION: AGENDA ITEM #
MWBE Certified QUOTE
13750 W. Colonial Drive, Suite 350-134, Winter Garden, FL 34787
Tel: 407-641-0241 Fax: 407-614-4313
Quote Date: 11121113
Sell To: Ship To:
William Desantis Higgs Beach
Monroe County Please Specify Delivery Address
3583 S. Roosevelt Blvd Key West, FL 33040
Key West, FL 33040
305-292-4431
desantis-william&monroecountv-fl.ciov
DELIVERY CONTACT. Johnny Pitts Construction, Inc. - 850-232-1615
fit Y Model No Description Unit Cost Discount
Total
I Custom Custom Sail Shade w/ (1) $27,485.00 5%
$26,110.75
1 8x3 60 4 Fabric, ( I ) 170 5x3 0
Fabric, (1) :28x31 x29 Fabric, ( 1)
210601 Fabric, (1) 220909
Fabric & (1) 24x30x27 Fabric,
Surface Mount, Hot Dipped
Galvanized
I Drawings Signed & Sealed Engineering 5550.00
$550.00
2 Permits Estimated Cost of Permitting $1
$2,000.00
9 Footings Concrete Footings Per Column $2,000.00
$18,000.00
1 Install Installation of All of the Above $8,246.00
$8,246.00
Price Includes. 5% Discount Per Volusia Co. Schools Bid #297713M, Sub-Total:
$54,906.75
Engineering, Permits, Installation, Footings and Freight. Tax:
Exempt
Price Excludes: Underground Line Location, Site Security, Storage, Site Freight:
$2,475.00
Work, Repair to Damage of Sod/Sprinklers and Sales Tax. Total:
$57,381.75
*Installation charges are based on NO unforeseen conditions in the
area, above or below the surface, including, but not limited to, rock.
If such conditions arise, installation charges will change to reflect
costs associated with those conditions.
"DAMAGE TO SHADE FROM TREES IS NOT COVERED UNDER WARRANTY"
Lead Time: 6-8 Weeks ARO Ship Via: Best Way
Payment Terms: Net 30 with approved credit FOB. Factory
Sales Associate Mary Langley @ 407-947-6318 This Quote is valid for 30 days
rnlangley5 &_cfl. rr.corn
Approval and Acceptance of this quote may be executed by signing and faxing to 407-614-4313
Signature:
Title Date
All Purchase Orders must be made out to
Site Horizons
13750 W. Colonial Drive, Suite 350-134
Winter Garden, FL 34787
Tel: 407-641-0241 Fax: 407-614-4313
12/14/2013 10:20 4076563685 STAPLES PAGE 03/05
Playllow Florf a
3023 Folklore !rtve
Wrico, FL 33! M
KIdle Thorntw
MP vi'lorida.com
Ph* 813-352-447.' / Fax. 813-684-1432
TO
William Desentis
Monme county
3583 S. Roosevet Blvd
Key West, FL 3X tO
305. 292-4431
desantfs-wRkfami monmPcoSM[y-fI,_
KT Higgs I
DATE December 12, 2013
SHIPPING
Mags Beach
Key West, FL 33M
"T
Tri
4 100WJW"C�w
TrA
17'n Y' 7
7 wit. IF w 77
1.0D
Shade
Muld-Sail Sail, SM, HDG
1 M
Engirt !dns
Seated Engineered Dravfts
5550
1.00
Instalt Mon
Installation of Shade
$8, SOD
4.00
Footer
Footers for columns
52,000
2-00
Permil'Ing
Permitting for Job
1,DOD.00
Price Inc 4 Rteria Is, Instal Eng. Drwgs, Fvotc rs, Permitting and Freight SUBTOTAL
Freight
Prim Excludes: ! lob, Site Work, Storage, Location of Underground Lines and Sales Tax, SALES TAX
TOTAL[�'��.'
NIA
yy
rcIYIIIWIIL W r T
3023 Folklore Drive, Valrico,, FL 33596
Approval and acceptance of this proposal maybe executed by signing and faxing to 813-684-1432
Signature
Title:
Date:—
HANK.YOU,. PORYOU
-00
ag
'rb"T
Al
HORIZONS
MWBE Certified QUOTP
13750 W. Colonial Drive, Suite 350-134, Winter Garden, FL 34787
Tel: 407-641-0241 Fax: 407-614-4313
I Custom I Custom 30';,.30'x12' Quad -sail $19,607,00 5%
Quote Date: 11/21/13
Shade, Rafters, (4) Fabrics, Surface
Sell To:
Ship To:
William Desantis
Bay Point Park
Monroe County
15 East Circle Dr. at Mile Marker 15
3583 S. Roosevelt Blvd
Key West, FL 33040
Key West, FL 33040
2 Drawings Signed & Scaled Engineering $550.00
;3415 -292 -4431
2 Permits Estimated Cost of Permitting $1,000.00
desantis-william@monroecounty-fi.gov
DELIVERY CONTACT: Johnny Pitts Construction, Inc. - 850-232-1615
Qty Model No Description Unit Cost Discount
Total
I Custom I Custom 30';,.30'x12' Quad -sail $19,607,00 5%
$18,626.65
Shade, Rafters, (4) Fabrics, Surface
Mount, Not Dipped Galvanized
I Custom 2 Custom 3 O'x 25'x 12' Quad -Sail $16,820.00 5%
$15,979,00
Shade, Rafters, (4) Fabrics, Surface
Mount, Flot Dipped Galvanized
2 Drawings Signed & Scaled Engineering $550.00
$1,100.00
2 Permits Estimated Cost of Permitting $1,000.00
$2,000.00
8 Footings Concrete Footings Per Column $1,800-00
$14,400.00
1 Install Installation of All of the Above $10,929.00
$10,929.00
Price Includes: 5% Discount Per Volusia Co. Schools Bid #297713M, Sub-Total:
$63,034.65
Engineering, Permits, Installation, Footings and Freight. 'Tax:
Exempt
Price Excludes: Underground Line Location, Site Security, Storage, Site Freight:
$1,564.00
Work, Repair to Damage of Sod/Sprinklers and Sales Tax. Total:
$64,598.65
*Installation charges are based on NO unforeseen conditions in the
area, above or below the surface, including, but not limited to, rock.
If such conditions arise, installation charges will change to reflect
costs associated with those conditions.
"Customer Responsible for Waste Removal
***DAMAGE TO SHADE FROM TREES IS NOT COVERED UNDER WARRANTY***
Lead Time: 6-8 Weeks ARO Ship Via: Best Way
Payment Terms: Net 30 with approved credit FOB: Factory
Sales Associate: Mary Langley @ 407-947-6318 'This Quote is valid for 30 days
miangley5@cfl.rr.com
Approval and Acceptance of this quote may be executed by signing and faxing to 407- 61.4 -4313
Signature: Title Date
R."urchase Orders must be ma e out to
13750 W. Colonial Drive, Suite 350-134
Winter Garden, FL 34787
Tel: 407-641-0241 Fax 407-614-4313
12114/2013 10:20 4076563685 STAPLES PAGE 01/05
PlayNow Florh it
3023 roliklore I ilve
VatricD, FL 331 P6
DATE
Decerntter 12, 2013
Kid* Thornton
Kyl riti &1oijda.c m
9
Shade
3Gx3D Safi, SM, HDO
Ph: 813.352-4472 1 Fax: 813-664-1432
TO
SHIPPING
311X25 Sall, SM HDG
Wiltiam Desantis
Bay Point Park
Monroe County
Engint rring
Seated Engineered Drawings
1583 S. Roosevet Blvd
Key West, FL 33040
Key West FL 33I1 10
Instalt Klan
Installation of Shades
305-292-4431
rime coon w-I'Litoy
Footer
Footers for Columns
$1,0()0
Lot)
Penril :sing
Permitting for job
1,0W.00
ex p S
kT
Bay Pt nt Park
[Truck
6.9 weeks
standard
Net 3D
Price Includes: Ii *erWs, Irtstall, Eng. "s. Footers, Permitting and Freight. SUVOTAL
Freight
Price Exdudo$. tab, Site Work, Storage, Location of Underground Lines and Sates Tax. SALES TAXI
TOTAL
3013 Folklore Drive, Valrico, FL 33596
Approval and tcceptance of this proposal maybe executed by signing and faxiing to 813-684-I432
Signature
Title:
Date:
T
#1
1.00
Shade
3Gx3D Safi, SM, HDO
S20,000-01D
1.00
Shade
311X25 Sall, SM HDG
$17,500
2.00
Engint rring
Seated Engineered Drawings
$550
1.00
Instalt Klan
Installation of Shades
Si i
4.00
Footer
Footers for Columns
$1,0()0
Lot)
Penril :sing
Permitting for job
1,0W.00
Price Includes: Ii *erWs, Irtstall, Eng. "s. Footers, Permitting and Freight. SUVOTAL
Freight
Price Exdudo$. tab, Site Work, Storage, Location of Underground Lines and Sates Tax. SALES TAXI
TOTAL
-p:
3013 Folklore Drive, Valrico, FL 33596
Approval and tcceptance of this proposal maybe executed by signing and faxiing to 813-684-I432
Signature
Title:
Date:
T
#1
MWBE Certified QUOTE
13750 W. Colonial Drive, Suite 350-134, Winter Garden, FL 34787
Tel; 407-641-0241 Fax: 407-614-4313
Quote Date: 11/21/13
Sell To:
William Desantis
Monroe County
3583 S. Roosevelt Blvd
Key West, FL 33040
305-292-4431
Ship To:
Bark Park
Please Specify Delivery Address
Key West, FL 33040
desantis-william@monroecountv-ft.aov
DELIVERY CONTACT: Johnny Pitts Construction, Inc, - 850-232-1615
Qty Model No Description Unit Cost Discount Total
I Custom Custom 12x I 2x8 Quad -Sail Shade, $3,332.00 5% $3,165.40
Rafters, Surface Mount, Hot
Dipped Galvanized
I Drawings Signed & Scaled Engineering $550.00
$550.00
1 Permits Estimated Cost of Permitting $1,000.00
$1,000.010
4 Footings Concrete Footings Per Column $1,000,00
$4,000.00
1 Install Installation of All of the Above $1,500.00
$1,500.00
Price Includes: 5% Discount Per Volusia Co. Schools Bid #297713M, Sub
$10,215.40
Engineering, Permits, Installation, Footings and Freight. Tax:
Exempt
Price Excludes: Underground Line Location, Site Security, Storage, Site Freight:
$560.00
Work, Repair to Damage of Sod/Sprinklers and Sales Tax. Total:
$10,775.40
*Installation charges are based on NO unforeseen conditions in the
area, above or below the surface, including, but not limited to, roclk.
If such conditions arise, installation charges will change to reflect
costs associated with those conditions,
**DAMAGE TO SHADE FROM TREES IS NOT COVERED UNDER WARRANTY"
Lead Time, 6-8 Weeks ARO Ship Via: Best Way
Payment Terms: Net 30 with approved credit FOB: Factory
Sales Associate: Mary Langley @ 407-947-6318 This Quote is valid for 30 days
m1ang1ey5@cf1.rr_com
Approval and Acceptance of this quote may be executed by signing and faxing to 407-614-4313
Signature:
Title
IMF,
All Purchase Orders must be made out to
Site Horizons
13750 W. Colonial Drive, Suite 350-134
Winter Garden, FL 34787
Tel 407-641-0241 Fax: 407-614-4313
12/14/2013 10:20 4076563685 STAPLES PAGE 04/05
PlayNow Florid 1
3023 Folklore C 'Ne
Valrico, FL 315 6 DATE December 12, 2013
K14te Thornton
E@RlaynoV florida.corn
Ph: 813.352-4472 1 Fax- 813-684-1432
TO SHIPPING
William Desamis Bark Park
Monroe CMmtV
35813. Roosevelt !qvd Key West, Fl. 33040
Key West, FL 130
305. 292-4431
desa !Ygnmecounty-ficmy
KT Bark Pa
F "M "�'
ln T-
1 1.00 Shade I Zx 1 2 Quad 5a SM, HDG
1.00 EnRinet Inq Seated Engineered Draw ings $550
1.01)
Instalta ton
Installation of St,ade
si'm
4.00
IFooters
Footers for Columns
51,4100
1.00
1 pennitt rig
Permitting for Job
PrIce Includes: A terialA, Install, Eng. "s, Footers, Permitting and Freight.
SUUTGTAL
Freight
Price Excludes: 516, Site Work, Storage, Location of Underground Linea and We% Tax.
SAM TAX NIA
TOTAL LL11"-
Payment t ,): PlayNow Florida
302:', Folklore Drive, Valrico,, FL 33596
Approval and A , ceptance of this proposal maybe executed by signing and faxing to 813 -684-1432
Signature*
Title.*
Date:
MWBE Certified QUOTE
13750 W. Colonial Drive, Suite 350-134, Winter Garden, FL 34787
Tel: 407-641-0241 Fax: 407-614-4313
Quote Date: 11/21/13
Sell To Ship To:
William Desantis Bark Park
Monroe County Please Specify Delivery Address
3583 S. Roosevelt Blvd Key West, FL 33040
Key West, FL 33040
305-292-4431 OPTION 2
desantis-willigp2P—monroecountv-fl.aov
DELIVERY CONTACT: Johnny Pitts Construction, Inc. - 850-232-1615
Qty Model No Description Unit Cost Discount
Total
I Custom Custom ]2xl2x8 Square Hip $3,046.00 5%
$2,893.70
Shade, Surface Mount, Hot Dipped
Galvanized
I Drawings Signed & Sealed Engineering $550.00
$550.00
1 Permits Estimated Cost of Pennitting $1,000,00
$1,000.00
4 Footings Concrete Footings Per Column $1,000.00
$4,000.00
1 Install Installation of All of the Above $1,500.00
$1,500.00
Price Includes: 5% Discount Per Volusia Co. Schools Bid #2977BM, Sub-Total:
$9,943.70
Engineering, Permits, Installation, Footings and Freight, Tax:
Exempt
Price Excludes: Underground Line Location, Site Security, Storage, Site Freight:
$560.00
Work, Repair to Damage of Sod/Sprinklers and Sales Tax. Total:
$10,503.70
*Installation charges are used on NO unforeseen conditions in the
area, above or below the surface, including, but not limited to, rock.
If such conditions arise, installation charges will change to reflect
costs associated with those conditions.
"DAMAGE TO SHADE FROM TREES IS NOT COVERED UNDER WARRANTY"
Lead'Tirne: 6-8 Weeks ARO Ship Via: Best Way
Payment Terms: Net 30 with approved credit FOB: Factory
Sales Associate: Mary Langley @ 407-947-6318 This Quote is valid for 30 days
rn1app1ey52cfl _rr.corn
Approval and Acceptance of this quote may be executed by signing and faxing to 407-614-4313
Signature: — Title Date
All Purchase Orders must be made out to
Site Horizons
13750 W. Colonial Drive, Suite 350-134
Winter Garden, FL 34787
Tek 40 07-614-4313
12/14/2013 10:20 4076563685 STAPLES PAGE 05/05
PlayNow F(orW i
3023 roiklore D -ho
VaIrico, FL M 6 DATE Uecernber 12, 2013
Price Irtcludov Mw mials, In5tal( Eng. Drwp, Footem Permitting and Freight.
Frelghtf.-,�
Price Excludes; $It r, Site Work, storage. Location of Underground Lines and Sales Tax. "L111 TAX
[j
D f L"I TOTAL
Y 1. of ay ki Vw W"Ud
3023 Folklore Drive, Valrico, FL 33596
Approval and Ac :*ptance of this proposal maybe executed by signing and faxing to 813-684-1432
signature.—,
Title,
Date:
N
PLE
rk`11TE_AO:ffZONS
AAWBE Certified QUOTE
13750 W. Colonial Drive, Suite 350-134, Winter Garden, FL 34787
Tel: 407-641-0241 Fax: 407-614-43 13
Quote Date: 11121/13
Sell To: Ship To:
William Desantis Big Pine Park
Monroe County Please Specify Delivery Address
3583 S. Roosevelt Blvd Key West, FL 33040
Key West, FL 33040
305-292-4431
desantis-williamaMonroecognty-fl.gov
DELIVERY CONTACT: Johnny Pitts Construction, Inc. - 850-232-1615
Qty Model No Description Unit Cost Discount
Total
I Custom Custom Sail `Shade w/ (1) $32 5%
$30,660.30
1 8x33x27 Fabric, (1) 21 x33x27
Fabric, (1) 19x35x27 Fabric, (1)
15x35x28 Fabric, (1) 9x30x28
Fabric & (1) 24x30x27 Fabric,
Surface Mount, Hot Dipped
Galvanized
I Drawings Signed & Sealed Engineering $550.00
$550.00
1 Permits Estimated Cost of Permitting $1,000.00
$1,000.00
8 Footings Concrete Footings Per Column $2,000.00
$16,000.00
1 Install Installation of All of the Above $9,68100
$9,683.00
Price Includes. 5% Discount Per Volusia. Co. Schools Bid 4297713M, Sub-Total:
$57,893.30
Engineering, Permits, Installation, Footings and Freight. Tax:
Exempt
Price Excludes: Underground Line Location, Site Security, Storage, Site Freight:
$1,564.00
Work Repair to Damage, of Sod/Sprinklers and Sales Tax. Total:
$59,45730
*Installation charges are based on NO unforeseen conditions in the
area, above or below the surface, including, but not limited to, rock.
If such conditions arise, installation charges will change to reflect
costs associated with those conditions.
**DAMAGE TO SHADE FROM TREES IS NOT COVERED UNDER WARRANTY"
Lead Time: 6-8 Weeks ARO Ship Via: Best Way
Payment Terms: Net 30 with approved credit FOB: Factory
Sales Associate: Mary Langley @ 407-947-6318 This Quote is valid for 30 days
miangl rr-com
Approval and Acceptance of this quote may be executed by signing and faxing to 407-614-4313
Signature:
Title
Date
All Purchase Orders must be made out to
Site Horizons
13750 W. Colonial Drive, Suite 350-134
Winter Garden, FL 34787
Tel: 407-641-0241 Fax: 407-614-4313
12/14/2013 10:20 4076563605 STAPLES PAGE 02/05
P"ow Flora a
3023 Folklore! eive
Yalmoo, FL 33! 06
Kidle Thomtor
KT&Ianip vflorldaxorn
Ph: 813-35Z-447; / Fax: 813-684-1432
TO
William Desantis
Monme County
3583 S. Roosevel 010
Key West, FL 33f fO
305-Z9Z.443i
desantfs-williami !moAmKqgjty_-fI-qgw
SHOPPING
Big Pine Park
DATE December 12, 2013
MUM
FGi.ment w: iiaj,*
301't3 Folklore Drive, Valrico, FL 33591
ApprovaL and wceptance of this proposal maybe executed by signing and faxing to 813-684-1432
Signature-
Title:
Date:
IN AK Ywi bk URISUMM354
S X
1.00
Shade «
Multi•Safi Salt, SM, HDG
S35,00D.VG
1.130
Engine !�rinq
Sealed Engineered drawings
S550
1.00
lnstatl Kton
Installation of Shade
S10,D00
4.00
Foote
Footers for Colornns
SZ1000
1.00
Perm$ tins
Permitting for Jbt�
1,000.00
Price Includes: I nterfals, Install, EOM Drwgs, Footem, Permitting and Freight, SUBTOTAL
Price Excim des: lab, Site Work, Starepe, Nation of Underipround Urms and Sales Tax. &AUS TAX
TOTAL
NIA
j
FGi.ment w: iiaj,*
301't3 Folklore Drive, Valrico, FL 33591
ApprovaL and wceptance of this proposal maybe executed by signing and faxing to 813-684-1432
Signature-
Title:
Date:
IN AK Ywi bk URISUMM354
S X
LI4ki P.HOHN
ARCHITECT.
14SG53C101
CLARENCE HIGGS BEACH - PLAYGROUND PHASE I
HEY WEST, FLORIDA
_� ATLANTIC BO EVAL RD _
Edge r .oval log ��