Item C31BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1116114 Division: County Administrator
Bulk Item: Yes — X No Department: - Social Services / Nutrition
4 -2 36'
Staff Contact Person/Phone #: - Sheryl Graham 305-292-4511
AGENDA ITEM WORDING:
Request approval of Amendment to Agreement between the Board of County Commissioners and GA
Food Service, Inc., which renews the Agreement for the 2" d and final renewal year at a price of $3.64
per meal and provides an updated Supply List.
ITEM BACKGROUND: GA Food Service Inc. is the vendor which provides the meals for the
Monroe County Nutrition Program and Bayshore Manor. The county's Agreement with them provides
for a renewal of the contract each year for two consecutive years. The contract allows GA Food
Service Inc. to adjust prices in accordance with the percentage change in the U.S. Department of
Commerce Consumer Price Index for all Urban Consumers as reported by the U.S. Bureau of Labor
Statistics for the previous year using the month of October closest to the renewal date.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Amendment to Agreement (I" year renewal) and a revised Supply List, which is a part of
the Contract between the BOCC and GA Food Service, Inc., by the BOCC on 1116113.
CONTRACT/AGREEMENT CHANGES:
The price per meal increases from $3.56 to $3.64. The prices for several items on the Supply List have
also been increased.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $185,000 INDIRECT COST: BUDGETED: Yes X No
COST TO COUNTY: - $25,000 - Bayshore SOURCE OF FUNDS: General Revenue Fund
$0 - Nutrition Program - Reimbursed under the Older Americans Act
REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH Year
Lg Qb Risk Managemen
APPROVED BY: County Atty OMB/Purch
DOCUMENTATION: Included X Not Required_
DISPOSITION:
Revised 1/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: GA Food Services INC Contract:
(AAA) Effective Date: 1/161
Expiration Date: 12/31/2014
Contract Purpose/Description: Approval of Amendment to Agreement Monroe County Board of County
Commissioners (Social Services/Nutrition) and GA Food Services Inc. which renews the Agreement for the 2 °
and final renewal year.
Contract Manager: Sheryl Graham 305-292- Social Services/Stop I
k- � ' 1
-X�� � 3c//3- 4510
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 1/1612014 Agenda Deadline: 12131/2013
CONTRACT COSTS
Total Dollar Value of Contract: approx. $185,000 Current Year Portion: $
001-61504 Bayshore
Budgeted? Yes X No ❑ Account Codes: 125-6153114
125-6153214---
County Match: $0.00 125-6153712---
Additional Match:
Total Match $0.00 ADDITIONAL COSTS
Estimated Ongoing Costs: $jyr For:
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc)
Division Director
Risk Management
O.M.B./Purlasi I ng
County Attorney
Date In
Date Out
I Comments:
JMH t'orm Revised 2/27/01 MCP #2
Reviewer
ORIGINAL
AMENDMEN AGREEMENT
Monroe County Nutrition Program
THIS A: 1ENDMENT made this _I 6'1 "I -1 play of January 2014, by and between MONROE COUNTY,
TY,
a political subdivision of the Stag of Florida, hereinafter called "County." and GA Food Service, In a
Florida corporation whose address is 1220 32"" Court Noffli, St. Petersbcrr , Florida. hereafter called
"Contractor,"
WHEREAS, the parties hereto did enter into an agreement dated January 19, 1 -012, for the
provision of meals for the Monroe County IoUltrition Program's congregate and home-delivered ineals
pro rams and for Bayshore Manor operated by Monroe County; and
WHEREAS, said agreement provided an option to the County to renew the contract twice each
in,e for an additional year and
W ER ..AS. 11ec '0U1lty has elected to exercise said option for the benefit o the Monroe County
NUU itro;I PSCfgra$, and B€ayshor: Manor,
IN CONS I[)1 "R; AT ION N of dace njutual r'C }?=`ena.nts and obi gilt Mir Contained e`d l ereln, the parties agree
as follows:
(S[A1_.)
Attest: AMY H A ILIN, Clerk
C _
__ Deputy Clerk
(SEAL,)
Attest.
y ,,
Secretary
BOARD 01 BOON' Y COMMISSIONERS
OF MONROE COUNT FIL -ORII A
Mayor/ hairinan
GA Lt_ }CAD SERVICE, INC,
Monroe County includes Bayshore Manor
Supply Order Sheet Effec 2014
Site: Delivery Date:
A
PLEASE Oti NOT ALTER TV45 FORK AS THIS FORD IS CUSTONIElOCONTRACS SPECIFIC, IF AN MEN YOU NEED IS NOT ON THIS LIST, PLEASE GET AUTHORIZATION FROM TOR PROGPAM DIRECTOR PRIOR TO
REQUESTER I ' ADO HE ISM LO THIS U ST IF THE ME- YOU PEOUES I SE ADDED TO THE LIST IS NOT PART OF YOUR G0 RACT THE iTcR4 WFILL � RD�D R A CO, � ?;4,IprPy,
Cos
C ode
Ite
i
$134.60
D114A
leg. Coffee, 160/CS-
i
51315
D1HA
Oecaf. Coffee, 1.660 /CSC
$2,56
1
D800
Tea Bags, 1C B /FX
$20,10
0820
Instant Tea, 50 3 0Z BG /CS
1
$10.21
F20
French, 200 /CS
ry g
$12,31
F1 0
Italian, 200 /CS
$11.10
F240
Ketchup, 500 /C5
�
$9.55
F259
le.ih, 200 /case
�= 2
,sg
g°
$6.02
F300
5a1t, 3000 /BS
$21.85
F310
Sweetener, 3 M /CS
I
$ 4.90
F3� pp
S ; C
$7.94
F340
3 "arta;, 2 C/C
—
' $12. 75
; K030
;€gaper Bags, 5 C/BD
5 ij3 5 y} 6
� �r�+, 69 —
Pol Bag (T Sack ) , Bags, 90ICS
" `;
C # q
€ �'�' lSandw Y s;,EY =d i3R
$18.90
120
,m...
8 oz Cups, 1 /CS
.0
x£359
! Gloves 100/a
3
$3.05
},400
I 523
3
K4357:
� � -' � EC�.`i C''� :t�:'L?.r� .,. ✓���Ff z3. .` �___. �.
1
$6.10
K610
�ksn� 1 PC nt�� 3�
I I
$ 19142
1
K660
Mates, /C5
690
I Place ats, !M /CS
$2.18
K740
� Straws, SC /B
.22 each
K800
Handi Wipes, PRICE PER "TOWEL (CASE of 150 only)
$160
L010
Bleach, 2 GL
$2. 5
L360
Detergent, 1 QT
.35 ea,
G2908
8 oz Low Eat Milk (1/2 PT.)— Used for C_1 Program
$ .35 ea,
A391
! Sun Meadow Dairy Beverage
n Total l System) Used for the Cat Program Orly
$ .25 ea
(
A760
Non Eat Dry Milk in Shelf Stable (FOR BREAKFAST P C S
$ Sea,
F160
Ikon Fat Cary Milk in Shelf Stable S.S.) or Emergency
ency
Meals Only
A
PLEASE Oti NOT ALTER TV45 FORK AS THIS FORD IS CUSTONIElOCONTRACS SPECIFIC, IF AN MEN YOU NEED IS NOT ON THIS LIST, PLEASE GET AUTHORIZATION FROM TOR PROGPAM DIRECTOR PRIOR TO
REQUESTER I ' ADO HE ISM LO THIS U ST IF THE ME- YOU PEOUES I SE ADDED TO THE LIST IS NOT PART OF YOUR G0 RACT THE iTcR4 WFILL � RD�D R A CO, � ?;4,IprPy,
,55 ea.
X202
MILK, UHF', Packed in Case of 27 only
$10.40
F152
Lemon Juice, 200 /Car I ton
1 .1.45
i
F400
Saltines, 500, CS
; r.35
1
1
VefSC' S I at 100/
$41.4
I O1€1srn,
10016X,' 10
1
$20.46
X25
le, 1,001CS (PATS)
ry g
_
g
e €iv 11.2014
A
PLEASE Oti NOT ALTER TV45 FORK AS THIS FORD IS CUSTONIElOCONTRACS SPECIFIC, IF AN MEN YOU NEED IS NOT ON THIS LIST, PLEASE GET AUTHORIZATION FROM TOR PROGPAM DIRECTOR PRIOR TO
REQUESTER I ' ADO HE ISM LO THIS U ST IF THE ME- YOU PEOUES I SE ADDED TO THE LIST IS NOT PART OF YOUR G0 RACT THE iTcR4 WFILL � RD�D R A CO, � ?;4,IprPy,