Item C32WWI I ►�_ . .
Meeting Date: 1/16/2014
Bulk Item: Yes _X No _
Division: Social Services
Department: Social Services /In -Home Services_
Staff Contact Person/Phone #: S -hervI Graham /305 -292 -4510
AGENDA ITEM WORDING: Approval of a correction due to a scrivener's error in
Amendment 005 and Amendment 006 to the Contract between Hospice of the Florida Keys, Inc.,
dba Visiting Nurses Association and the Monroe County BOCC/Monroe County Social Services
AND direction to the Clerk of Courts to place a memo in the official records acknowledging the
correction.
ITEM BACKGROUND: The 2 " WHEREAS clause in both Amendment 005 (approved at
12112112 BOCC Mtg) and Amendment 006 (approved at 12/11113 BOCC Mtg) erroneously
indicate, "the parties desire to extend the agreement on a month to month basis for an additional
period of six (6) months." The actual term of extension, as indicated on both the Agenda Item
Summary and the Contract Summary for both Amendment 005 and 006 correctly read that the
extension was for a "period of an additional 12 months." The dates on the contracts correctly
reflect the 12 month extension. Therefore, the erroneous WHEREAS clauses should actually
read, "the parties desire to extend the agreement on a month to month basis for an additional
period of twelve (12) months."
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 006 for the V.N.A. Contract
on 12 -12 -2012.
CONTRACT /AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval
TOTAL COST: so
INDIRECT COST: - -O- - BUDGETED: Yes
X No
COST TO COUNTY: S 0
SOURCE OF FUNDS: Grants
REVENUE PRODUCING:
Yes N/A
No AMOUNT PER MONTH
Year
APPROVED BY: County
Atty. X
O B /Pure acing X Risk Management
_
DOCUMENTATION:
Included
X Not Required
DISPOSITION:
0"W1kIIIIam .3
Revised 1/09
Meeting Date: 12-11-2013
Bulk Item: Yes X No
Division: _County Administrator
Department: Social Services/In-Home Services
Staff Contact Person/Phone #: Sheryl
-Z 1*/ 43
c- -4
05-292-4510
A,f" Ilk - 113
AGENDA ITEM WORDING: Approval to extend existing contract with Hospice of the Florida
Keys, Inc. d/b/a Visiting Nurse Association to provide direct care services (Chore, Homemaking,
Personal Care and Respite).
ITEM BACKGROUND: Due to the state's uncertainty of Community Care for the Elderly (CCE)
appropriations, and the Alliance for Aging, Inc. delay in issuing new contracts, Monroe County has
needed to postpone our issuance of an RFP, for In Home direct services. We are requesting permission
to extend the existing contract with V.N.A. This will ensure the continuation of services to the clients
of the In-Home Services Program.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 005 for the V.N.A. Contract
on 12-12-2012.
CONTRACT/AGREEMENT CHANGES: to extend contract up to a period of an additional 12
months.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Approx. $355,000.00 INDIRECT COST: - -O- - BUDGETED: Yes X No
COST TO COUNTY: Approx. $355,000.00 SOURCE OF FUNDS: Grants
REVENUE PRODUCING: Yes N/A No AMOUNT PER MONTH Year
I
APPROVED BY: County Atty
OMB/Purchasing VRisk ManagementM1
DOCUMENTATION:
Included X Not Required
AGENDA ITEM #
1099-70
MONROE COUNTY BOARD OF COUNTY COMMISSIONEZS
(9
CONTRACT SUMMARY
Contract with: Hospice of the Florida Keys, Inc. Contract # Amend. #006 for VNA Contract
d/b/a/ Visiting Nurse Association 2010-2014
Effective Date: 12/11/13
Expiration Date: 12/31/14
Contract Purpose/Description: Approval of Amendment #006 to the Visiting Nurse Association (VNA) Contract
to extend existing contract for an additional period of up to twelve (12) months
Contract Manager: Sheryl Graha 292-4510 Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
1f�2 13
For BOCC meeting on 12-11-2013 Agenda Deadline: 11-25-2013
CONTRACT COSTS
Total Dollar Value of Contract: approx. $355,000.00 Current Year Portion: $
Budgeted? Yes X No ❑ Account Codes: 125 - -6153613 125 6153614 -
Grant: 125 -6153813 125 - 6153814-
County Match: N/A 12i-6153414
— 125-6153712-125-6153713
itori
ADDITIONAL COSTS
/yr For:
®r
uivits corm HeVISed LIZ M-F 42
CONTRACT REVIEW
Changes
Date Out
Division Director
D to In
117a
Needed eviieer
Yes ❑ No
Risk Management
1(` ///
-- f3
Yes ❑ No F -11"
O.M.B./Purchasing
14 /A rb 3
Yes 0 No V
/Z
County Attorney
j j
Yes 0 No
Comments:
®r
uivits corm HeVISed LIZ M-F 42
ORIGINAL
VISITING NURSE ASSOCIATION AMENDMENT •006
AMENDMENT TO EXTEND CONTRACT - FY: 7-1-10 TO 12-31-14
THIS AMENDMENT to extend the Visiting Nurse Association (VNA) Contract is
entered into this I 11h day of December, 2013 by and between the Board of County
Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and Hospice of the Florida Keys, Inc. d/b/a Visiting Nurse
Association, (hereinafter called the -Contractor").
WITNESSETH
WHEREAS, the parties entered into a contract dated June 15 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In-Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6) months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 2010 and any amendments thereto.
2. County shall continue to pay Contractor under the terms and for the amounts currently in
effect.
3. All other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto, not in conflict herewith, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this two (2) page amendment to be
executed by their officials there unto duly authorized.
(SEAL)
Attest: ATNMY HIL-kVILIN, CLERK
SIGNED By:
Deputy Clerk
(SEAL)
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
SIGNED BY:
NAME: — Sylvia Murphy
Title: Mayor
HOSPICE OF THE FLORIDA KEYS, INC
d/b/a VISITING NURSE ASSOCIATION
SIGNED By:
NAME:
Tide:
t
-
Attest:
By: —
Tide:
WITNESS
Cm
Title:
WITNESS
-2-
ORIGINAL
VISITING NURSE ASSOCIATION AMENDMENT •005
AMENDMENT
• EXTEND CONTRACT - FY: 7-1-10 TO 12-31-13
THIS AMENDMENT to extend the Visiting Nurse Association (VNA) Contract is
entered into this 12 day of December, 2012 by and between the Board of County
Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and Hospice of the Florida Keys, Inc. d/b/a Visiting Nurse
Association, (hereinafter called the -Contractor").
WITNESSETH
WHEREAS, the parties entered into a contract dated June 15° 2011 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In-Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6) months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 2010 and any amendments thereto.
2. County shall continue to pay Contractor under the terms and for the amounts currently in
effect.
3. All other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto, not in conflict herewith, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this two (2) page amendment to be
executed by their officials there unto duly authorized.
AWK
ORIGINAL
BOARD OF COUNTY COMMISSIONERS
Attest' OF MONROE COUNTY, FLORIDA x it
Br. By: Ott
Deputy Clerk
Tide: -Mayor
(SEAL) HOSPICE OF THE FLORIDA KEYS, INC
d/b/a VISITING Nu JRSEASOCIATION
By.-
Title: ccD
Attest:
By:
WITNESS
Tide:
B AX3L...ec t._�
WITNESS
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Tide: Iur