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Item M1
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: December 30, 2013 SUBJECT: County Divisions' Monthly Activity Report for December, 2013 MONTHLY ACTIVITY REPORT - DECEMBER. 2013 KEY WEST AIRPORT In December, passenger figures for November were compiled. During that month, the five airlines serving Key West International Airport carried a total of 62,373 passengers. This is a 9.7% increase over November of 2012. The year to date passenger numbers for the first eleven months of 2013 are 6.1% higher than the same period in 2012. In the first week of December, the airport hosted the 28th annual, "Flight to the North Pole." More than 600 pre -K and Kindergarten youngsters, along with 300 chaperones descended upon the Terminal Complex to play games, hear Christmas stories, see demonstrations from Police and Firefighters, and, of course, meet Mr. and Mrs. Claus. The event is put on every year by the Silverliners, a group of retired Eastern Airlines Flight attendants. And as usual, the one day event was a big hit with the children. We received unfortunate news in December. Southwest Airlines announced that they were discontinuing service to Key West and two other cities effective June 7, 2014. We have engaged our Airline Service Consultant to approach other airlines to replace the lost Southwest flights. On December 30th at LOAM the first passenger flight from Key West to Cuba, in more than half a century, took place. Although it was a charter flight with only seven passengers aboard, it is hoped that this is just the beginning of renewed air service between EYW and Havana. MARATHON AIRPORT • On December 3, senior airport staff and the EYW Fire Chief attended a tour of the USCG facility in Key West. Airport emergency response procedures were discussed. • On December 3 - 7, Zonta hosted their Christmas events nightly at the airport terminal building. Santa arrived by helicopter on Saturday morning to the joy of the waiting children. All the events were well attended over the course of the week. • On December 9, Hertz car rental (Mark McBee) toured the terminal and submitted a letter of intent to establish a Hertz /Dollar car rental business at the terminal. • On December 10, a meeting was held to review the proposed contract between Marathon Jet Center and the County related to the operational costs associated with the establishment of a US Customs facility at the terminal building. • On December 20, CDM Smith held a meeting to update the airport on the ongoing terminal and tenant sewer design project. The design is 90% completed and should be ready for bid in early 2014. • An airfield runway approach survey was completed on December 4, and one tree has been identified in the approach to Runway 25. The responsible party has been notified and the tree will be removed upon receipt of a signed Hold Harmless Agreement. EMPLOYEE SERVICES L WEBSITE UPDATES (other than normal position vacancy updates, etc.): Benefits: Newsletters Human Resources: EEO Underutilization Analysis II. TURNOVER NUMBERS TO DATE: Monthly Turnover: .58% Turnover for the year: 11.48% Resignations:2 1 Terminations:l I Retired:0 1 Deceased:0 Layoffs:0 Totals for 2013: Resignations -35 Terminations 5 Retirements 17 Deceased 2 III. HUMAN RESOURCES • Kiosks fully operational in lower, middle and upper keys. Job postings and applications now paperless 245.017 cubic feet of County -wide records disposed during 2013 • Completed Collier County salary survey 2 RISK • No major issues BENEFITS (GROUP /WORKERS COMP • Updated FRS retiree premiums to be effective January Is` • Workers' Comp claims review with Ascension and Seltzer • S1 -5 submitted to State SAFETY • Unannounced facility inspections: Marathon Government Center & Annex. Provided corrective actions with follow up. • Safety Rep Audits: Growth Mgmt • Post - incident inspections: Gulf view Park — slip /trip at boat ramp area; County vehicle Key West • Safety meetings conducted: Key Largo Public Works, 30 employees — workplace safety /safety stats /Hazcom (GHS) • training /Fire Extinguisher Training. • Safety meetings coordinated: Tavernier Roads & Card Sound, 20 employees - CPR/First Aid & AED; Parks & Recreation • Inspection class to be provided by insurance carrier Florida League of Cities in January. BUDGET & FINANCE OMB • Continued work on the FY14 Adopted Operating and Capital Budget Book. • Updated the Capital Project section. There are more maps and pictures on the project detail page. • Reviewed Division /Department budget pages. • Assisted our Users with inputting their Performance Measures. • Updated the Budget Message. • We were granted a deadline extension from GFOA so that we can thoroughly review the document. The book is now due January 31 st , 2014. • Attended the monthly GovMax Users telephone conference. • Processed various billings and invoices, including travel reimbursements, and generated various PO's. • Prepared 3 Budget Transfers; Processed 51 Budget Transfers; Reviewed 25 Contract Summaries; Signed Off on 14 PAF's; Processed 42 Request to Purchase; and Processed 23 Purchase Orders with Invoices 3 • Submitted 15 resolutions and 3 agenda items for the January BOCC meeting. • Worked on FYI 4 Quarter Revenue and Expense Worksheet. • Assisted departments with Govmax issues and updating budget information. • Updated Year To Date Fund Balance spreadsheets. • Ordered business cards for two employees. • Processed two special orders with Office Depot. • Researched and resolved various delivery and invoice issues. Grants Administration • Provided the executed Certificate of Acceptance of grant award to FDLE for the RSAT grant. • Completed a revenue analysis on the FDLE Byrne grants and the DOJ direct funded grants. • Followed up on a previous inquiry to the Clerk's Finance office regarding revenue received but not posted to the grant account. • Provided information regarding FY13 and FY14 HSO funded agreements. • Coordinated with FDLE regarding 4 Quarter outstanding revenue. • Processed and sent to the Clerk's Finance office monthly invoices. • Requested two new vendors be added to the FinancePlus system and continued to complete the Request to Purchase process on the HSO, RSAT and Byrne agreements. • Developed a tracking system and coordinated with HSO entities on outstanding items required per their agreements. • Provided Certifications and Purchase Orders to the Clerk's Finance office once all contractually required documents were received. • Completed a review of the DCF Criminal Justice Mental Health Substance Abuse grant and proposed changes to the third year of the grant. • Attended a workshop hosted by FDLE. • Continued to answer questions from the Clerk's Finance office. Purchasing • Purchase Orders Reviewed and Processed — 432 • Purchase Orders Voided — 9 • Purchase Orders Entered for Departments — 5 • Office Depot Orders Processed — 8 • Staples Orders Processed - 5 • Newspaper Ad Invoices Processed — 2 • Processed Bid Public Records Request — 1 • Bid Opening — 1 o Habitat Restoration Project — 3 Respondents • Bids Uploaded on Demandstar — 3 • Addendums Uploaded on Demandstar — 3 • Bid Awards Posted on Demandstar — 2 • Pieces of Mail Processed — 657 4 COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: • C -1 Congregate Meals totaled 1180 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C -2 Home Delivered Meals Hots totaled 118 units, and Home Delivered Meals Frozen totaled 2605 units. We continue to receive a large number of referrals for Home Delivered Meals. In -Home Services (Information in this section is for the period 10/21/13- 11/20/2013): The Alliance has informed us, due to a recent reconciliation of OAA funds, that there will once again be a reduction of funds. • III -B Chore: 36.25 units this period, 281 units year -to -date, 96% achieved, 4.68% overachieved. • III -B Screening and Assessment: 0 units this period, 37.50 units year -to -date, 154% achieved. • III -B Homemaking/Personal Care: 64.5 units this period, 501 units year -to -date, 118% achieved, 65% overachieved. • III -E Screening and Assessment: 0 units this period, 37.5 units year to date, 53% achieved, 22.01% underachieved. The Alliance will be providing an amendment to move funds not spent in this service over into 3E In -Home Respite. • III -E Chore: 6 units this period, 56 units year -to -date, 101% achieved, 25.99% overachieved. • III -E In -Home Respite: 29.5 units this period, 1166.50 units year -to -date, 113.8% year -to- date - achieved, 38.79% overachieved. • III -E Facility Respite: 211.75 units this period, 3510.0 units year to date, 97% year -to- date achieved, 31.99% overachieved. Non -OAA Programs: CCDA (Community Care for Disabled Adults) for November 2013: • Case Management: 6.25 units for the month were produced; 57.25 units year -to- date. • Homemaking: 157.75 units for the month were produced; 722.25 units year -to date. • Home - Delivered Meals: 90 meals for the month were provided; 595 meals year - to -date. • Personal Care: 56 units for the monthly were produced; 331 units year -to -date. Overall Program Achievement was 37 %, 4% underachieved. CCE (Community Care for the Elderly) for the period 10/21/13 - 11/20/13: • Case Management: 18 units for the period and 163 units year -to -date. 14.8% achieved year -to -date. There are 170 clients on the waiting list. • Case Aide: 5 unit achieved and 6 unit year -to -date, .01% achieved year -to -date. • Companionship: 57 units achieved and 192.5 units year -to -date, 25.17% achieved year -to -date. • Home Modification: 0 units achieved and 0 units year -to -date, 0% achieved year - to -date. 5 • Enhanced Chore: 5 units achieved and 7 units year -to -date, 11% achieved year -to- date. • Chore: 47.5 units achieved and 73.5 units year -to -date, 86% achieved year -to- date. • Homemaking: 650 units for the period and 3200 units year -to -date. 75% achieved year -to -date. There are 151 clients on the waiting list. • Specialized Medical Equipment: 2 unit for the period and 3 unit year -to -date, 6% achieved year -to -date. • Transportation: 8 units for the period and 79 units year -to -date, 105% achieved year -to -date. • Personal Care: 516 units for the period and 1935.75 units year -to -date. 53.6% achieved year -to -date. There are 45 clients on the waiting list. • Respite: 84.75 units for the period and 289 units year -to -date. 44% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 35% achievement. We are 8% overachieved • ADI (Alzheimer's Disease Initiative) for the period 10/21/13 — 11/20/13: 3250 units were produced in the period and 1009.75 units year to date. 37.75% achieved. 13.34% underachieved. In -Home Services has brought on five new clients and these funds will be expended. There are 12 clients on the waiting list. • HCE (Home Care for the Elderly Program) for the period 11/16/13 — 12/15/13: 15 billable units this period, 72 billable units year -to -date at the beginning of the contract year, 32% achieved. Monroe County Transit Department Activity for December 2013 • One -way trips provided: 1,717 • Unduplicated clients served: 244 • Special Needs Clients registered: 652 Deposited Revenue: $1,417.00 Expenditures: 40,374.73 Percentage Spent Fiscal YTD: 8.7% Incoming calls, provision of information and referrals 520 • Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. • Other callers are scheduled for intake by Social Services case management staff to cover • Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. • Unduplicated Welfare client households that received service 115 • New Welfare cases receiving service 27 • Low Income Home Energy Assistance Grant Program cases - 47 $ 15,525.00 • Low Income Crisis Assistance cases — rr. 26 $ 20,575.33 • Home and field visits 20 • Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. • Case Managers make these visits to perform annual or semi - annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 175 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. ESG Rent Cases 4 $ 6,041.63 Pauper Cases 4 $ 4,800.00 BAYSHORE MANOR Bayshore Manor's current census is 16 residents. The current census is two private pay and 14 subsidized residents. BSM provided 236.50 hours of OA3E respite care and 146 hours of CCE care this month. Bayshore Manor has four OA3E clients and one CCE client. There are four clients on the waiting list. • Revenue for December 2013 $27,453.92 • Expenditures for the same period $27,605.81 • Percentage of the budget spent year to date 13.82% LIBRARY • Library usage figures continue to reflect the increase in Library onsite service hours and the increasing use of technology is widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in November, 2013, totaled 32,250, again an increase over the previous month. • New Library cards also showed an increase for the month, with 258 new patrons added to the roll, and a new total of 43,273 cardholders • The public access PC sessions recorded as provided to the public for the month came to 8,710, an increase of 18% over the previous year; staff attribute this continuing high usage to more reliance on Libraries for e- government assistance with searches for sites such as food stamps and unemployment benefits, and the availability of more PCs for public use. Meanwhile, the use of our wireless service continues to attract customers into our branches as well as to prime locations outside, where they can access our "hot spots," especially at times when the Libraries are closed—wireless usage estimates continue to grow from a year ago to well over 2,000 for the month. • In November 2013, there were 423,970 eVisits to the Library's three web -based resources: general websites, online catalog, and photo archives; this figure reflected an increase of 204% over the previous year 7 • Reference questions handled by staff via email, chat, phone, and in- person totaled 10,104. • Circulation for the month continued the trend in growth of services, as 31,433 items were checked out. • The return of our snowbird volunteers proved a huge help to staff and patrons, as they logged 600 hours of library services at the branches, the equivalent of 3.5 full -time employees for the month. We deeply appreciate their donation of time, work, and dedication. EXTENSION SERVICES • Number of services provided: 249 phone calls, 26 office visits, 13 visits to clients, 21 learning events with 828 participants, 4 media submissions, and 462 publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and Encumbrances: $102,434.77; Remaining Balance: $86,992.23; Percentage of budget spent and /or encumbered year -to -date: 54 %. The County Extension Director /Family & Community Development Agent accomplished the following activities: • Attended the Southeast Florida Regional Climate Compact Workshop to participate in a Regional Climate Action Plan Implementation Workshop to develop priorities for advancing solar development in South Florida. • Participated in an annual environmental science fair for students in grades 5 thru 7; helped the children display and explain their exhibits. • Attended the Islamorada Affordable Workforce Housing Committee meeting. The committee is tasked with making recommendations to the Islamorada Village Council on the development of restricted housing. The Environmental Horticulture Agent accomplished the following activities: • Taught 25 6th and 7th grade Big Pine Neighborhood Charter School students about "ELF, alternative transportation" and led an outdoor garden walk through to discuss plant problems such as insects, nutritional deficiencies, and diseases. • The Agent and 21 Master Gardeners held seven regional plant clinics, assisting 40 clients with plant and /or insect problems. • Attended a Grimal Grove committee meeting. The main topic of discussion was applying for a grant for water conservation and composting from the U.S. Environmental Protection Agency's Environmental Education Model Grant Program The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Was appointed as an alternate to the Florida Keys National Marine Sanctuary Advisory Council for Research and Monitoring. • Met with Jack Butler from Old Dominion University to discuss sponge restoration and holding a public sponge forum in March to educate people about the state of Florida Bay, sponge restoration, and the history of commercial sponge fishery. • Attended the Water Quality Protection Program meeting to discuss water quality monitoring options for pre- and post -canal restoration at eight canals. 8 EMERGENCY SERVICES Fire Rescue • Completed the Job Assessment Tools QAT) compensation and classification review from the contracted consultants, Evergreen Solutions. • Began transition of Tablet PCR mobile units to new operating system for move to hosted server next month. • Received permission at the December BOCC meeting to move forward with the creation and advertising of two (2) contracted Emergency Services positions in order to bring billing in house: EMS Billing Supervisor and EMS Billing Specialist. • Completed a list of 2013 accomplishments and 2014 goals for the County Administrator. • Configured, trained, and implemented the Operative IQ Inventory Software, including training for all career personnel. Emergency Management • Attended a Mass Migration planning meeting in Tallahassee in preparation for the upcoming 2014 Regional Mass Migration Exercise. Ems /Trauma Star • Conducted new hire EMS and trauma star orientation (14 students). • Oriented and released a new flight medic . KWIA • Attended in -depth USCG Station Key West tour with Airport Director and Assistant Airport Director. • Participated with static display and education on Flight to the North Pole. • Had an apparatus and ARFF Firefighter in the Christmas Parade to represent MCFR and KWIA. • Installed and placed into service new thermal imaging camera on boom of ARFF 7 (crash truck). • Supported and transported Christmas gifts for families in need for various charities. Fire Marshal • Received the County EMS Award grant check for $20+ thousand dollars. • Working in unison with Growth Management on life - safety violations at Ocean Reef Hangar Building. • Attended training for Growth managements new inspection request system to be implemented next month. Fire Academy • Fire Fighter 1 course completed — 16 students passed. • 40 HR LFTI (Live Fire Training Instructor) course completed — 15 students passed. • 80 HR New Hire Orientation completed; SOP training, hose evolutions, EVDT (emergency vehicle driver training) and live fire training were a few of the topics covered. PUBLIC WORKS Z CORRECTION FACILITIES: Stock Island Detention Facility: • Installation is complete for Elevator 6 & 7 light bar proximity edges • Installation for Fire alarm system replacement has started DJJ Facility • Completed repair of generator day tank Marathon Jail: • New roof is 60% complete • New sewer tie -in is 75% complete .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. ............................... Monroe County Detention Center Stack Island Percentage of requested work orders completed within 3 days with KPI 83% of 82 Customer requested work orders were completed within three days during Nov. 2013 - KPI = % x requested x.01 - 10 For the period February 2012 through November 2013: Total kilowatt -hour Savings = 1,246,586 Total CO2 Reduction = 880 Metric Tons = CO2 Emissions from 98,602 gallons of gasoline consumed Total Energy Dollar Savings = $134,648 FACILITIES MAINTENANCE /PARKS & BEACHES: UPPER KEYS: Nelson Center: • Four events required a total of 4 hours of employee overtime • Added two (2) electrical outlets in the Auditorium • Replaced seventeen (17) lamps and four (4) ballast • Moved filing cabinets for Building Department Courthouse: • Repaired States Attorney's door lock • Repaired Main Entrance door closer • Installed security mirrors in Judge Garcia's office • Moved a truck load of furniture from PK Courthouse to Key West States Attorney's office Spottswood Building: • Resolved one (1) plumbing problem Ellis Building: • Contractor cleaned carpets in Tax Collector's & Property Appraiser's offices Islamorada library: Resolved one (1) plumbing problem Key Largo Library: • Replaced twenty (20) lamps • Painted Conference room • Striped & waxed floors in Conference room • Contractor completed renovation of restrooms Tavernier Fire Department: • Resolved two (2) plumbing problem Friendship Park: • Replaced toilet in men's room Key Largo Park: • Repaired door lock & handle in concession stand *Preventative Maintenance completed on all HVAC units MIDDLE KEYS FACILITIES: Marathon Gov't Center • Notice to proceed was provided to contractor for carpet & the replacement • Technical Services' new central UPS was energized • New sewer tie -in is +70% complete LOWER KEYS FACILITIES: • Added new interior window to Key West Courthouse Property Appraisers supervisors office 11 • Added built -in resident closet and replaced interior restroom doors at Bayshore Manor • Replaced window air conditioner at Key West Public Works office • Replacement of East Martello art gallery air conditioning project is in permitting • Key West Lighthouse Banyan tree trimming project is in permitting • Gate and concrete repairs were made at the Harvey GC drive -thru window area wall /columns • Big Pine Key AARP office roof repairs were made • Key West Nutrition Center interior wall repairs are continuing • Up- lifted sidewalk repairs were made at the Key West Courthouse, Lester Building and Harvey GC • Addition of permanent access gates to the Higgs Beach playground has started FLEET MANAGEMENT: • Three garages combined provided preventative maintenance and safety inspections on total of 100 vehicles /units and processed a total of 221 work orders • Key West garage performed major repairs on Road Department's Sweeper Truck, Sewer Clean Out Truck, and Tree Chipper • Marathon garage performed major repairs on Airport's Sweeper Truck, Pollution Control's Clam truck, Sheriff's Blue Bird Transport Bus and several small vehicles belonging to various Departments and Agencies • Plantation garage performed major repairs on Social Services Passenger Bus, Road Department's Tree Trimmer/Buzz Cutter and Building Department's F150 Pick Up ROAD DEPARTMENT: UPPER KEYS: • Buzz Bar /Chipper Operation - 7.54 miles • Tree Trimming/Bucket Work - 4 Bridges (Duck Key); 29 miles of roads • Miles Of rights of way mowed - 75.82 miles • Debris Disposed at Transfer Station - 6.35 tons • Shoulder Work -2971 ft.; 53 tons of material • Trench Drains /Seepage Pits - none • Road Sweeping - none • Weed eating operation - 22 roads • Sign Dept. installed 68 signs /11 sign posts /3 reflective delineators and performed 5 underground locates • Cold patch used for road repair /pot holes — 9,000 lbs. • Thermo Stop Bars installed - 94 • Trash Pick Up - 30 bags • Special Projects - removed /disposed of two (2) Dump Truck loads of Seaweed from Harry Harris Park, and removed /transported Jersey barriers from Harry Harris Park to Recycle Center for Parks Department • Safety Meeting held 12/18/2013 12 • CPR/ First Aid training held 12/20/2013 CARD SOUND ROAD: • Buzz Bar /Chipper operation - 4.2 miles • Mowing Operation - 27.5 miles • Trash Picked up — 3,020 lbs. • Miles of Roadway for trash pickup covered - 110 miles • Weed Eat Operation - 20 miles LOWER KEYS: • Chipped brush - 20 miles • Mowed rights of way - 30 miles • Weed Eating operations - 25 roads /12 miles • Drain cleaning - Flagler /Stock Island /Key Haven • Cold Patch - 2 tons • Road sweeping - 4 miles • Road sweeping of Card Sound bridge 2275' • No Name bridge MOT inspection - 21 days • Removal of fallen trees - 2 • Trim and chip coconut trees - 7.6 miles • Sign Tech. performed 20 locates and installed 65 signs and 17 posts • Recycled old sheet metal from sign shop for $103.80 in revenue • Eleven mulch deliveries totaling 38 tons saved $4,754.75 in dump fees • Assisted at Higgs Beach playground with removal and cleanup of pine trees and stumps; new trees, and spreading sand • Sign Tech. assisted Monroe County Sheriff's Office with installation of delineators and sheeting for employee parking. Also, Roads crew chipped trees and hand trimmed brush on obstacle course. • Assisted at Bayshore Manor with tree trimming and upgrading signage in parking lot ENGINEERING • Tom's Harbor Channel — Project complete. Upon receipt of final release of liens retainage payment will be issued. Upon payment, final request from FDOT for reimbursement will be processed and close project. • Old SR 940 Leg A (Watson Boulevard) Bridge — Project substantially complete as of December 13th. Permanent striping will be completed on January 16 FHWA construction audit will occur on December 20 1i . • US 1 Bayside Pedestrian Bridge /Bayside Trail — Consultant addressing final FDOT comments on path design; consultant addressing comments on draft 100% plans for the pedestrian bridge. 13 • No Name Key Bridge Emergency Repair — Staff preparing contract with American Bridge Company for construction. Construction of emergency repairs will begin on January 2 nd and will be substantially complete by January 24 th . • No Name Key Bridge Repair Project — Staff submitted draft RFQ for CEI services to FDOT for review; prepared LAP Professional Services checklist Staff completed. RFQ will be advertised for responses in early January 2014 to prepare for a March 1 st notice to proceed with construction bidding from FDOT. • Asphalt Pavement Evaluation and Management — Staff received draft report of PCI scores for county roads on December 16 Working with consultant to schedule implementation meeting and staff training. • Card Sound Bridge Repair Project — Staff reviewing Design Development report; consultant preparing 60% construction drawings. County staff working with FDOT staff to determine eligibility of bridge for construction funds due to it being a toll facility. • On Call Professional Engineering Services Contracts — Contracts with top seven ranked firms will be on January agenda for approval • CR905 Bike Lanes — Construction contract on January agenda. Staff negotiated cost proposal with CEI firm; contract will be on January agenda. • Traffic Signal Inventory — staff participated in two meetings (Upper and Lower Keys) with FDOT signal consultant staff, Keys Energy, FKEC staff who provide signal maintenance services and representatives from Marathon and Key West to identify issues with traffic signal equipment, timing, maintenance in order to improve and standardize traffic signals countywide. • Similar Sound (Geiger Key) Bridge Repair — Staff reviewed 100% plans and provided comments to FDOT's consultant for the (county) bridge repair project. Design and construction is being managed and funded by FDOT. Anticipate construction in FDOT FY 2015. PROJECT MANAGEMENT • Stock Island Fire Station — Roof 100% complete, the 95% complete, insulation is in and drywall 95% complete, concrete work 85% complete, electrical and plumbing roughed in, HVAC duct work 95% complete. Windows are in and store fronts are in. Sewer has been connected to KWRU. • Lester Building Roof Repair — All closing documents and as built have been received. • FJC Lobby expansion — Glass partitions are in, the flooring 95% complete, ceiling is complete, painting 95% complete, HVAC and duct work 95% installed. • Blimp Road Boat Ramp — Preparation for an RFP to be issued January 2014 • Marathon Airport Customs — Contractor revising plans for relocation of the Guardian Ad Litem office. • Higgs Beach Road — Preparation to issue an RFQ; date TBD • BPK Park/Higgs scenic Vista — RFQ opening scheduled for January 29, 2014 • ADA Compliance Segments 41 and 42 -- Project is to be re- advertised in January 2014. 14 • ADA Segment 44- Pedro Falcon Electrical Contractors have completed work on 7 of the 9 sites and is on track to completion of this phase of the ADA project in March. • Space Allocation — Implementation of the agreement among Sheriff, Department of Health, and County Social Services to relocate DOH - Environmental Health from Gato to DJJ Building on Stock Island; consolidation of Social Services at Gato; and relocation of DOH Northside clinic offices to Gato with a $70,000 /year reduction in DOH outside rent and co- location of Environmental Health and Building Department permit office in the same building. TECHNICAL SERVICES Availability of Entire Network - Last Month Availabilitv of Entire Network 99.39% All Interfaces on All Nodes Dec 3 2013,1:58 pm Jain 1 2014,4:59 am Zoom 1hs 12h 24h 0 Or Or !s 2.0 TL sal Y GA 1,.0 TL o M Total Bytes Total Bytes Tread k' k Total Bytes Percentile 95% Solar - sndr5 15 9 Dec 1,6 Dec 23 Dec 39 Dec eth - Outride Internet Interface Doc 3 2013, 2 :05 pm - Jean 12014, 4:59 am Zoom li, 12h 24 O� 1000 Mops u T, SO-0 Mops 0 bps c �z Average Receive bps KA Firewall 1520 - eth0 - Outside Internet Interface 00g Average receive bps MIA Farewall 1520 eth0 u Outside Internet Interface (Percentile 95'; Min(Max Receive bps MIA_Firewall 1520 „ ethO - Outside Interret Interface Average Transmit bps MIA Fi:rewall 1520 - eth0 Outside Interret Interface Average Transmit bps MIA_Firewall 1520 eth0 Outside Irterret Interface Percentile 95% M'in,Max Transmit bps MIA Firewal9 1520 u eth0 Outside Internet Interface Subject: MCBOCC Wireless Report - December 2013 MCBOCC Wireless Network summary December 2013 • Distinct clients: 707 (Daily average: 105) • Data transferred: 151.48 GB Top APs by usage Name Model Usage • # Clients 1 MAR -EOC -AP3 MR16 33.44 GB 281 2 MAR- EOC -API MR16 28.66 GB 169 3 KW- HGC -AP2 MR16 27.69 GB 85 4 MAR -EOC -AP2 MR16 24.49 GB 219 5 KW- HGC -API MR16 22.28 GB 93 6 KW- HGC -AP3 MR24 8.74 GB 227 7 KW- GATO- CTY -ADMIN MR24 6.18 GB 173 AP models 16 Model # APs Usage system Avg usage per AP MR16 5 136.56 GB 27.31 GB MR24 2 14.92 GB MCTV MARSTUDIO 7.46 GB SSID usage 17.89 GB 11.8% SSID Encryption # Clients % Clients Usage % Usage MC- Apple Mac OS X 9.96 GB 6.6% Open p 681 96.3% 102.98 GB 68.0% Public android- MC- 3 LG Electronics WPA2 48 6.8% 48.50 GB 32.0% WIFI Top applications by usage Application ASUS Usage • % Usage 1 Miscellaneous secure web 4d38ect9159c9011 21.18 GB 14.0% 2 Encrypted TCP (SSL) 5 18.39 GB 12.1% 3 iTunes 6.16 GB 4.1% 16.64 GB 11.0% 4 Miscellaneous web Windows 13.68 GB 9.0% 5 microsoft.com Askey 9.05 GB 6.0% 6 Non -web TCP 7.47 GB 4.9% 7 Windows file sharing 7.17 GB 4.7% 8 Google 7 6.43 GB 4.2% 9 CDNs 5.60 GB 3.7% 6.22 GB 4.1% 10 Facebook Windows 5.95 GB 3.9% Top clients by usage Intel 4.90 GB 3.2% Operating 17 Description Manufacturer system Usage • % Usage Windows 1 MCTV MARSTUDIO Intel 17.89 GB 11.8% 7Nista 2 Erics- MacBook -Air Apple Mac OS X 9.96 GB 6.6% 10.8 android- 3 LG Electronics Android 7.71 GB 5.1% 2f382b54243b3b52 android- 4 ASUS Android 6.41 GB 4.2% 4d38ect9159c9011 5 Principessa Apple Mac OS X 6.16 GB 4.1% Windows 6 Jimmys2 Askey 6.02 GB 4.0% 8 Hon Windows 7 MCTV TABLETI Hai/Foxconn 8 5.60 GB 3.7% Windows 8 x5l l3laptop Intel 4.90 GB 3.2% android- Samsung 9 ELECTRO Android 3.76 GB 2.5% 18a2666245679ee5 MECHANICS 10 Susans- iPhone Apple Apple 3.58 GB 2.4% 17 iPhone Top operating systems Operating Manufacturer # Clients * % Clients Usage system # Clients T % Clients Usage % Usage 1 Apple iOS 243 34.0% 3.35 GB 2.2% 9.9% 5.73 GB 3.8% 3 Intel 2 183 25.6% 34.02 GB 22.5% iPhone 3 Android 139 19.5% 27.19 GB 18.0% Windows Hai/Foxconn 4 32 4.5% 15.93 GB 10.5% 5 e 2.2% 8.24 GB 5.4% 5 Pad 24 3.4% 4.84 GB 3.2% 6 Nokia 10 1.4% 971.3 MB 0.6% Motorola 6 23 3.2% 18.20 GB 12.0% BWindows 16.9 MB <0.1% Mobility 7 Other 18 2.5% 376.6 MB 0.2% Windows 8 17 2.4% 20.84 GB 13.8% 7Nista Manufacturing 9 Private 7 9 Windows 13 1.8% 1.26 GB 0.8% 10 10 Mac OS X 9 1.3% 8.32 GB 5.5% Top device manufacturers f Ns ernaH wa> seiri ky Meraki Dashboard C hck here To unsubscribe We completed 329 work orders, installed new Comcast circuit at Bayshore Manor, continued to rolled out new computers, ordered the first set of new network switches, upgraded firewalls in Miami to new Watchguard 1520s, updated library computers, prepared KW Airport for wireless access by the public, moved more data into the SAN for Alchemy, deployed new Crystal Reports server, deployed new IVR server for Growth Management, and pushed out Microsoft updates. 18 Manufacturer # Clients * % Clients Usage % Usage 1 Apple 464 65.0% 63.91 GB 42.2% 2 Samsung 71 9.9% 5.73 GB 3.8% 3 Intel 45 6.3% 36.16 GB 23.9% 4 22 3.1% 11.39 GB 7.5% Hai/Foxconn 5 16 2.2% 8.24 GB 5.4% Electronics 6 Nokia 10 1.4% 971.3 MB 0.6% Motorola 7 10 1.4% 16.9 MB <0.1% Mobility Murata 8 8 LI% 29.4 MB <0.1% Manufacturing 9 Private 7 1.0% 300.4 MB 0.2% Samsung 10 ELECTRO 6 0.8% 3.98 GB 2.6% MECHANICS f Ns ernaH wa> seiri ky Meraki Dashboard C hck here To unsubscribe We completed 329 work orders, installed new Comcast circuit at Bayshore Manor, continued to rolled out new computers, ordered the first set of new network switches, upgraded firewalls in Miami to new Watchguard 1520s, updated library computers, prepared KW Airport for wireless access by the public, moved more data into the SAN for Alchemy, deployed new Crystal Reports server, deployed new IVR server for Growth Management, and pushed out Microsoft updates. 18 VETERANS AFFAIRS Clients assisted: VA phone calls: 725 Office visits: 241 New clients: 47 Field visits: 17 Benefits Delivery at Discharge: 1 Transportation program: Transportation calls: 393 Veterans transported: 85 Financial data: The financial data for the month of December totals $379,351.02 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS NOVEMBER 2013 19 GROWTH MANAGEMENT REVENUE vs. EXPENSES FY 2011, 2012, 2013, 2014 20 Account Number Total Revenue FY'11 Total Revenue FY'12 Total Revenue FY'13 Total BUDGETED Revenue FY'14 Total Revenue FYTD'13 as of November 2012 Total Revenue FYTD'14 as of November 2013 REVENUE Administrative Engineering 001 - 000000 - 341921 -SC $19,866 $7,636 $4,125 $7,000 $1,125 $240 Boat Improvement Fund 157- 347270 -SP /347271 -SP $699,750 $674,826 $682,080 $705,000 $46,281 $54,407 BuildingBook/Copy /etc. 180 - 369001 -GM $10,836 $8,283 $14,689 $8,000 $983 $5,022 Building - Income from Permits /Applica 180 - 322005 -SG $2,180,439 $1,928,235 $2,303,328 $2,100,000 $402,638 $476,663 Certificate of Competency/Contractor E 180 - 322103 -SC $18,817 $158,5151 $22,665 $160,000 $6,690 $112,925 Code Compliance 148 - 341916 -SG /148- 354001 -SG $532,445 $423,630 $488,442 $443,000 $77,858 $110,105 EducationFees - Building 158- 322005 -SC $24,677 $23,496 $45,799 $0 $3,720 $4,739 EducationFees - Environmental 158- 322006 -SG $14,254 $14,242 $15,634 $0 $2,270 $3,050 Environmental Mitigation 160 - 351400 -SP $155,042 $240,275 $128,478 $100,000 $9,108 $181,767 Fire Marshal 148 - 341906 -SC $15,240 $18,188 $26,775 $25,000 $4,160 $5,876 Flood Review (sub-account ofBuildin 180 - 322005 -SC 1 $0 $o $6,400 $340 Flood Variance 148 - 341907 -SC $0 $50 $0 $0 $0 $0 Historic Preservation 148 - 341913 -SC $0 $800 $50 $0 $0 $0 ImpactFees 130- 131 - 132 - 133 - 134 - 135 -136 $163,363 $165,601 $0 $0 $20,282 $29,487 Conservation Land Purchase (ROCOB158- 341905 -SG $0 $0 $0 $0 $0 Marine Resources 157- 62613- 343700- SPI157- 00000 -36 $3,079 $1,300 $0 $0 $0 $0 Planning Admin/ResearcKopy /etc. 148 - 369001 -CM $295 $1,979 $896 $0 $50 $134 Radon/DCA 180 - 341904 -SC $26,526 $23,7801 $31,160 $26,500 $5,240 $5,945 Recovery/DBPR 180 - 341908 -SC $26,551 $23,780 $31,099 $26,000 $5,240 $5,945 Wastewater 310 - 000000 - 325100 -GM $0 $561,067 $555,000 $9,673 $1,324 Zonin OCO/Environmental 148 341905 -SC $471,401 $425,308 $511,695 $480,000 $79,398 $127,754 Total $4,362,581 $4,139,924 $4,867,982 $4,636,6001 $681,1161 $1,125,724 EXPENSES Fund -Cost Center Total Actual Expenses FYII Total Actual Expenses FY12 Total Actual Expenses FY13 Total BUDGETED ExpensesFY14 Total Expenses MD as of November 2012 Total Expenses MD as of November 2013 Boating Improvement- County $ 157 -62613 $106,379 $248,216 $352,305 $426,970 $34,883 $12,029 Boating Improvement- State $ 157 -62520 $364,167 $218,771 $245,441 $1,706,013 $537 $24,700 Building Dept 180 -52502 $2,351,380 $2,208,997 $2,133,467 $2,623,920 $208,166 $229,397 Code Compliance 148 -60500 $995,330 $1,045,479 $1,236,940 $1,397,326 $116,312 $130,948 Comprehensive Plan 148 -51000 $240,249 $202,756 $127,921 $270,000 $0 $0 Environmental Resources 148 -52000 $295,142 $355,116 $440,918 $592,251 $51,055 $43,229 Environmental Restoration 160 -52002 $158,229 $120,893 $141,751 $174,246 $13,207 $8,441 Geographic Info. (CIS) 148 -50002 $168,827 $172,444 $170,288 $202,049 $30,904 $18,405 Growth Mgmt. Admin 148 -50001 $909,891 $434,698 $397,252 $733,923 $34,164 $32,424 Planning 148 -50500 $1,052,377 $1,182,900 $1,250,154 $1,239,450 $121,656 $122,226 Planning Commission 148 -51500 $81,844 $76,030 $73,875 $81,000 $8,790 $11,858 Total $6,723,815 $6,266,300 $6,670,3121 $9,447,148 $619,674 $633,657 Difference Revenue vs. Expense) .x;2,361,234 .$2,126,47 .$1,702,44 .$4,811,6481 $61,4421 $492, 7 20 Does not mcnude "Boat I'improvement Fund" Revenue. Offnce =l {Area= LovaerKeys: Stockllslland up to 7 mnBe brndge. Offnce= 2JArea =M "Me Keys: Starts at Duck Key to Fiesta KeyChanneW5,. Excnudes- Marathon„ Grassy Key;, Ctyof Layton„ I'sllamorada„ and LovaerMatecumbe. Offnce =3 {Area =Upper Keys: N o I i bTdvdbVr CreekBndgeuptoOceanReef. $600,000 $500,000 $400,000 $300,000 X200,000 $250,� $100,000 ......... MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# Three Month - Yearly Comparison 0 Sep 2012 Sep -2013 Lj Oct -2©12 Oct -2013 Nov -2012 Nov 2013 IN Upper Keys $130,726.54 $118 $105,8 05.62 $371,801.75 $93,4 05.98 $134,772.62 Micicile Keys $95,052.29 $147,644.30 $162,649.19 $198,935.45 $117,915.21 $140,439.31 Lower Keys $24,356.05 $16,218.10 $147,412.52 $47,015.08 $12,646.18 $34,416.90 TOTAL $250,134.88 $282,143.81 $415,867.33 I $617,752.28 $223,967.37 $309,628.83 MONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison 21 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# NOVEMBER 2013 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION L1 [01►j:I ky, 11 4.10b) 9 Lower Keys $83,340 Upper Keys $141,781 Fm Middle Keys $6,440 Other (Misc.) $49,427 Does not Encludp "Boat limp rovpment Fund" Revenue. Office=IjArea=Loi Stock Wand up to 7 ni bridge. Office=21Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel#5, exdudes-Marathon, Grassy Key, City of Layton, sliamorada, and LevverMatecumbe. offEc9=3jArPa=UpperKeys: North of reek BrdgPup to Ocean Reef. 22 Lower Keys $34,417 Upper Keys $134,773 . . .. ...... P Middle Keys ii .......... $140,439 Doesnotinclude "Boat Improvement Fund" Revenue. Office=1jArea=Lo%verKeys: Stock Island up to 7 mHe bridge. Off!ce=2jArea=Mlddie Keys: Starts at Duck Key to Fiesta Key Channei#5, excludes - Marathon,. Grassy Key, 0ty of Layton, . Islannorada, and Lower Matecurnbe. Office=3/Area=lJpperKeys: North of Tavern ierCreek Bridgeup to Ocean Reef. MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION L1 [01►j:I ky, 11 4.10b) 9 Lower Keys $83,340 Upper Keys $141,781 Fm Middle Keys $6,440 Other (Misc.) $49,427 Does not Encludp "Boat limp rovpment Fund" Revenue. Office=IjArea=Loi Stock Wand up to 7 ni bridge. Office=21Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel#5, exdudes-Marathon, Grassy Key, City of Layton, sliamorada, and LevverMatecumbe. offEc9=3jArPa=UpperKeys: North of reek BrdgPup to Ocean Reef. 22 BUILDING DEPARTMENT 500 1 318 Nov -2012 Nov -2013 619 Nov -2012 575 Nov -2013 ra Nov -2012 I Nov -2013 Lower Keys 126 131 1 314 284 727 722 Middle Keys 17 37 18 13 101 152 Upper Keys 175 150 287 278 1,145 _ 1,144 TOTAL 318 1 318 619 575 1,973 2,018 Does niat'iNCIO Boat' imorovgrwentF utid -....• ......... ........ ......... ......... ........ ......... ........ ......... Office= lJArea= Lovaer Keys: S #ock Isl''�and ❑pto 7 mile bridge. Office -2 /Area - Middle Keys: Starts at Duck. Key to Fiesta Key Channel #5, exdudes- Marathon, Grassy Key„ City of Layton„ Isla morada, and Loveer Matecu mbe Office =3JA re -Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef. Does not nnckude "Boat Improvement Fund" Revenue. Office 1 /Are - Lower Keys: MONROE COUNTY GROWTH MANAGEMENT Stockisland upfo 7 mile bridge. ° K Festa BUILDING DEPARTMENT JOB VALUATION OF ISSUED PERMITS Key Channel #s, — Excludes - Marathon, Grassy Key, Cty of Layton, Lo—Matecumbe. Isiamorada, and '.. BY PERMIT "WORK" LOCATION Office=3 1Area=Upper Keys: '.. North ofTavernierCreek Bridgeupto Ocean Reef. Fiscal Year ear Comparison 160,000,000 140,000,000 120,000,000 100,000,000 80,000,000 , 60,000,000 f 40,000,000 I y . r t f 20,000,000 Oct 2012 - Sept 2013 Oct 2013 - Sept 2014 Lower Keys $58,657,830 $6,199,499 Middle Keys $4,408,771 $1,046,057 -f Upper Keys $72,778,061 $16,231,716 TOTAL $135,844,662 $23,477,272 23 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Fiscal Year Comparison 9,000 .... 8,000 7,000 ' 6,000 5,000 4,000 3,000 2,000 .... t�SFi. 1,000 0 Oct 2012 - Sept 2013 Oct 2013 - Sept 2014 ELECT 1,818 360 EXAM 3,986 834 � MECH 917 219 PLUMB 1,024 243 TOTAL 7,745 1,656 Does not include "Boat Improvement Fund" R eve nue. Office = lfArea= LotverKeys: MONROE COUNTY GROWTH MANAGEMENT Stock island up to 7 mi 9e bridge. F O Starts at KPV Key [hann BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Sfartsat Duck Keyto iee�f!5, Exciudes Marathon, Grassy Key, [ty of Layton, I slamorada, and LowerMatecumhe. BY PERMIT "WORK" LOCATION: Fiscal Year Comparison by Office Office= 3jArsa =Upper Keys: North of Taverni er Creek Bridge up to Ocean Reef. 3000 2500 2000 1500 1000 500 0 jr, __._._ . ____ . - ____ .0 -.. y _ ____ ____ . __.__ ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB Lower Lower Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Oct 2013 -Sept 2014 184 396 .m.. 134 118 9 37 11 17 167 401 74 108 Oct 2012 Sept 2013 869 F 1647 489 430 99 ..0 212 66 71 850 2127 362 523 24 Does not include "Boat Improvement Fund "Revenue. IAA Office =l /Area =Lower Keys: MONROE COUNTY GROWTH MANAGEMENT Stock Island up to 7 mile bridge. °`face Area- MlddVeKeys: BUILDING DEPARTMENT - INSPECTION ACTIVITY Starts at Duck Keyto Fnesfa Key[hannelil5, Excludes- Marathon, Grassy Key, Cty of Layton, I slamorada, and LowerMatecumbe. BY PERMIT "WORK" LOCATION Office=3 1Area =Upper Keys: North ofTavermer Creek Bridgeupto Ocean Reef. Fiscal Yea C omparison by Office 8000 7000 6000 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY Fiscal Year Comparison 25,000 20,000 1 1,26 15,000 �CII 3000 10,000 S ................. 5,000. 2000 W' ,127 .�. 0, - .. Oct 2012 - Sept 2013 Oct 2013 - Sept 2014 Building 10,947 2,183 Building Electric Building Electric Meehani 3,007 677 Plumbin Mechanical /LP .... 1,240 267 g Plumbing g 4,332 1,000 Louver Lower Lower TOTAL Middle 19, 526 4,127 Does not include "Boat Improvement Fund "Revenue. IAA Office =l /Area =Lower Keys: MONROE COUNTY GROWTH MANAGEMENT Stock Island up to 7 mile bridge. °`face Area- MlddVeKeys: BUILDING DEPARTMENT - INSPECTION ACTIVITY Starts at Duck Keyto Fnesfa Key[hannelil5, Excludes- Marathon, Grassy Key, Cty of Layton, I slamorada, and LowerMatecumbe. BY PERMIT "WORK" LOCATION Office=3 1Area =Upper Keys: North ofTavermer Creek Bridgeupto Ocean Reef. Fiscal Yea C omparison by Office 8000 7000 6000 5000 4000 �CII 3000 S 2000 W' — loaa - Building Electric Meeharii Plumbin I Building Electric Meehani Plumbin Building Electric Mechanl Plumbin cal /LP g cal/LP g caI/LP g Lower Louver Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Oct2013 5ept2014 860 261 120 235 123 25 19 116 1200 391 128 649 3 Oct 2012 5ept20i3 4586 1286 - 538 929 518 124 88 373 5843 1593 614 303 0 � CODE COMPLIANCE DEPARTMENT 25 The Code Compliance Department responds to complaints received from various sources, walk - ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. artment Totals November 2013 New Cases 170 Inspections 2395 10 2500 Om 1500 1000 500 The month of November shows increased inspection activity of eight hundred and seventy -four inspections (874) over the month of October. This is partly due to last attempts for compliance prior to the final hearing of the year before the Special Magistrate. This is confirmed by the twenty -one (21) Stipulated Agreements signed in comparison to twelve (12) the month before. Year -end case reviews also account for part of the increase. The number of cases (62) going before the Special Magistrate remains high as forty (40) of them were violations for failing to connect to the wastewater system. Other case types, overgrown properties, trash and debris, work without permits, abandoned vehicle /watercraft remain steady with the exception of vacation rentals. The seasonal population is returning and year around residents are reporting increased holiday vacation rental activity. 26 The informational pamphlet entitled, "Vacation Rental Program" made its debut into the public at the Duck Key Security Advisory Committee meeting with a positive response. The committee is adding the information to their online newsletter. The information has also been posted on the County's website in the "How Do I ?" section. You can access the information by clicking on "Information to Know Before Opening a Vacation Rental ". Training continues with five staff members successfully completing the in -house computer training entitled, "Microsoft Excel 2010 ". Interviews have concluded for the code inspector vacancy in Stock Island. The final approval process continues. There were sixty -two (62) cases placed on the agenda for Special Magistrate with the following results: Cases Continued 10 Stipulated Agreements Signed 21 Compliant Prior to Hearing 0 In Violation w /Findings of Fact 27 Withdrawn 0 Approval for Collections 0 Dismissed & Closed 3 Four Citations were re- scheduled to be heard at the January Contractor's Examining Board hearing. The Contractor Licensing Specialty Inspector continues to work random Saturdays in an effort to curtail unlicensed activity. Also, the inspector is checking owner/builder construction sites to confirm compliance with the owner /builder requirements. UPPER KEYS NEW CASES 26 INSPECTIONS COMPLETED 169 SM 4 27 180 160 140 120 100 80 60 40 20 0 4 � ® MIDDLE KEYS NEW CASES 24 INSPECTIONS COMPLETED 480 SM 11 NEW CITATIONS 2 CITATIONS ISSUED 2 CEB 3 28 LOWER KEYS NEW CASES 48 INSPECTIONS COMPLETED 633 SM 47 29 GIS OFFICE GIS Projects - Data /Map Requests /Technical/Programming - CBRS Mapping/Analysis - Planning - Shoreside Facilities — Mapping — Marine Resources - PrivateNacant TDR Mapping - Planning - Big Pine — Swimming Hole — Mapping — Transportation - Trish Smith - PrivateNacant - MIAI — Mapping — Planning /Environmental - Tier Overlay — Mapping Application — Map Book - Aerial Map Book scanning (1975 aerials) Data Requests: - CSI — Marine Resources — Shore side Facilities - University of Florida — Zoning GIS Addressing - 12 New physical address assignments MARINE RESOURCES OFFICE 30 Channel Marker Program: No marker/buoy replacements or repairs were completed during November 2013. Total annual costs as of November 2013 were approximately 15% lower than costs in November 2013 ($77,479). Several large marker /buoy projects are anticipated to be performed in the next several months. 31 December 2012 $14,419.00 January 2013 $0.00 February $0.00 March $14,090.00 April $16,874.00 May $3,974.00 June $0.00 July $0.00 August $5,803.00 September $9,140.00 October $1,800.00 November $0.00 Total $66,100.00 No marker/buoy replacements or repairs were completed during November 2013. Total annual costs as of November 2013 were approximately 15% lower than costs in November 2013 ($77,479). Several large marker /buoy projects are anticipated to be performed in the next several months. 31 Derelict Vessel Program Removal costs for the past twelve month period were approximately 37% lower than the same timeframe in 2012 ($224,950). Multiple derelict vessels are currently in process, and removal numbers for December are anticipated to significantly increase over the next several months. 32 December 2012 $7,298.00 January 2013 $19,198.00 February $3,195.00 March $9,350.00 April $0.00 May $0.00 June $0.00 July $12,488.00 August $10,870.00 September $45,217.00 October $24,529.00 November $10,400.00 Total $142,545.00 Removal costs for the past twelve month period were approximately 37% lower than the same timeframe in 2012 ($224,950). Multiple derelict vessels are currently in process, and removal numbers for December are anticipated to significantly increase over the next several months. 32 Vessel Pumpout Program: Pumpout numbers have steadily increased since February as the Key -wide vessel pumpout program has phased -up service in six coverage areas during the first quarter of service. Pumpout numbers further increased in the late summer as more vessels are 33 complying with the Pilot Program anchoring ordinance in the `managed anchoring zones' in the Key West area, and utilizing the free service. Pumpout numbers increased significantly in October and November 2013, approaching the quota of 1300 /month described in the service contract. The number of pumpouts is anticipated to continue to increase with the return of many vessels for `season' and increased enforcement of managed anchoring zone regulations. PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT CURRENT PLANNING CATEGORY Appeal to Planning Commission, In Progress .......................................... ............................... 2 Alcoholic Beverage Permit, In Progress ................................................... ............................... 1 Conditional Use, Major, Permit, In Progress ............................................ ............................... 4 Conditional Use, Minor, Permit, In Progress ............................................ ............................... 1 Conditional Use Minor Deviation In Progress .......................................... ............................... 3 Conditional Use, Time Extension, In Progress ......................................... ............................... 1 Conditional Use, TRE, In Progress ........................................................... ............................... 1 Conditional Use, TDR, In Progress .......................................................... ............................... 1 Development Agreement, In Progress ...................................................... ............................... 1 Public Assembly Permits, Issued .............................................................. ............................... 2 Public Assembly Permits, In Progress ...................................................... ............................... 3 RoadAbandonment, Applied .................................................................... ............................... 1 RoadAbandonment, Completed .............................................................. ............................... 1 Road Abandonment, In Progress .............................................................. ............................... 3 Setback Waiver, Administrative, Applied ................................................ ............................... 1 Setback Waiver, Administrative, In Progress ........................................... ............................... 1 Variance, Administrative, Completed ....................................................... ............................... 2 Variance, Administrative, In Progress ...................................................... ............................... 4 Variance, Planning Commission, Completed ........................................... ............................... 2 PermitReviews ........................................................................................ ............................... 128 VacationRental, Applied .......................................................................... ............................... 3 VacationRental, Issued ............................................................................ ............................... 1 Vacation Rental Mgr. License, Applied ................................................... ............................... 1 Vacation Rental Mgr. License, Issued ...................................................... ............................... 1 Plats, In Progress ....................................................................................... ............................... 1 LUD Map Amendment, In progress ......................................................... ............................... 3 MCC Text Amendment, In progress ......................................................... ............................... 9 ROGOExemptions, Applied .................................................................... ............................... 3 ROGO Exemptions /Denials, Issued .......................................................... ............................... 3 LDRD's Issued .......................................................................................... ............................... 3 Historic Preservation Committee Applications ........................................ ............................... 1 ADMINISTRATIVE MEETINGS - 34 Development Review Committee — 1 meeting, 1 item Planning Commission Meeting — 2 meetings, 3 items PLANNING & ENVIRONMENTAL RESOURCES COMPREHENSIVE PLANNING Examnles/Details Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and landclearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and preparing amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review 35 AMS MH ES TOTAL CP /LDR Text Amendment, In Progress 1 1 2 FLUM /LUD Map Amendment, In progress 2 4 4 10 Other Report or Special Project, In progress: Research, LHAP, Public Facilities Capacity Report, Press Release, RESTORE, White Paper, etc. 1 3 3 7 Other Report or Special Project, Completed 1 1 Development Review Committee Meeting 1 1 2 Planning Commission meeting 1 2 2 5 Other intergovernmental or community group meeting: DEO, SFRPC, WQPP, Climate Change Committee, Homeowners Association, NASKW, Keys Days, Seven50, USFWS, etc 2 2 Keith & Schnars Contract Management — invoices 1 1 Keith & Schnars Contract Management — amendments Entire draft CP 18 4 18 40 Keith & Schnars Contract Management — deliverables: Review of elements /amendments, distribution 18 18 36 Conditional Use, Major or Minor, Permit in Progress 1 1 380 /Development Agreement, In Progress 1 1 Beneficial Use, In Progress 1 1 2 Coordination & Assistance -other County Departments: WW, Land Authority, Fire, etc 2 1 3 Training completed : Budget /Gov Max /Climate /PDRP /Annual Training/NROGO 5 5 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and landclearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and preparing amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review 35 Biologists review building permit applications for compliance with Land Development Codes Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) Biologists review building permit applications for compliance with the recently adopted Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to Federally listed species under the Endangered Species Act. During the month of November, staff reviewed 60 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Building permit reviews for the month of November 2013 consisted of 254 plan reviews not associated with the PRP. Biologists conducted 99 field reviews in November in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Staff conducted an additional 4 site reviews in support of Code Compliance, primarily for overgrown canals. Non Permit related Services Conditional Use Applications & Pre - application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre - application conferences (along with the preparation of Letter of Understanding). Four pre - application conferences were held in November.A Committee /Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Change Compact. In addition, the Sr. Administrator of Environmental Resources co- chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. Staff attended the Regional Climate Leadership Summit in Ft. Lauderdale in November. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non - permit related services provided in June included coordination and meetings with numerous individuals and agencies, including the following: 36 Monroe County Climate Change Advisory Committee Southeast Florida Climate Change Compact USFWS Permit Referral Process coordination Public Speaking /Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. In November, the Planning & Environmental Resources staff met with concerned homeowners of Stillwright Point to discuss a pending development application. Endangered Species Coordination The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service was preparing to recommend additional species endemic to the Florida Keys for listing as endangered under the Endangered Species Act. Environmental Resources staff continues to participate (along with additional Growth Management staff) in bi- weekly coordination conferences with FWS regarding the future listing of these species and the designation of critical habitat on Big Pine Key and No Name Key. In November, Environmental Resources staff began revisions to the Land Development Code to address the inclusion of additional species to the endangered species list. 37