Item O4BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
ADD ON — 3 P.M. PUBLIC HEARING
Meeting Date: 1/16/14
Bulk Item: Yes No XX
Division: County Administrator
Department: Social Services /Transit
Staff Contact Person: Sheryl Graham 305- 292 -4511
AGENDA ITEM WORDING: A public hearing to satisfy public input grant application
requirements and to consider approval of Grant Award FTA Section 5310 —YEAR 39 (FFY 2014-
2015) Capital Assistance Grant for the purpose of purchasing a para- transit vehicle (bus) to serve the
transportation needs of the elderly and persons with disabilities in Monroe County.
ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally
applied for on an annual basis by the Monroe County Social Services Transit department. This grant is
intended to enhance mobility and accessibility for seniors and persons with disabilities by providing
funding for programs such as Monroe County Social Services Transportation (MCT) to purchase
vehicles. These vehicles are equipped to serve the special needs of transit dependent populations
beyond traditional public transportation and in accordance with the Americans with Disabilities Act
(ADA).
Although the BOCC, on 12/11/13, authorized the advertisement of and holding this public hearing for
its 1/16/2014 meeting, this item was inadvertently omitted from the January 2014 agenda. The hearing
has been advertised in The Key West Citizen on 12/20/13, the Keynoter on 12/21/13, and The Reporter
on 12/20/13 for 1/16/14 at 3 pm. Due to application and advertisement deadlines in the grant
requirements, this hearing must be held on 1/16/2014.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 12/11/13 (Item
C5) to hold public hearing on 1/16/2014 to solicit input on the purchase of one transportation bus and
acceptance of any subsequent grant awards.
CONTRACT /AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes X No
COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT
REVENUE PRODUCING: Yes N/A No _ AMOUNT PER: MONTH YEAR:
APPROVED BY: County Atty. "� OMB /Purchasing _ Risk Management _
t tV IL(
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION:
AGENDA ITEM #
Revised 8/06
NOTICE OF PUBLIC HEARING
ALL INTERESTED PARTIES WITHIN MONROE COUNTY, FLORIDA are hereby
advised that the Board of County Commissioners of Monroe County, Florida, is considering
applying to the Florida Department of Transportation for a capital grant under Section 5310 of the
Federal Transit Act of 1991, as amended, for the purchase of one (1) 21' Glaval para- transit bus,
made by Getaway Bus, Inc., approximate cost $75,000.00, to be used for the provision of public
transit services within Monroe County, Florida.
A public hearing has been scheduled for January 16, 2014, at 3:00 P.M. at the Harvey
Government Center, 1200 Truman Avenue, Key West, Monroe County, Florida, to advise all
interested parties of service being contemplated if a grant is awarded, and to ensure that
contemplated services would not represent a duplication of current or proposed services provided
by existing transit or para- transit operators in the area.
Any person requesting a hearing must notify the applicant, Sheryl Graham, Social Services
Director, Monroe County Social Services, 1100 Simonton Street, 2 -257, Key West, FL 33040 of
the request, in writing, and send a copy of the request for a hearing to Dionne Richardson,
Manager, FDOT District Office, 1000 N. W. I I 11 Avenue, Room 6111, Miami, FL 33172. The
request for a hearing must be received no later than two (2) days prior to the scheduled public
hearing.
Pursuant to Section 286.0105, Florida Statutes, notice is given that if a person decides to appeal
any decision made by the Board with respect to any matter considered at such hearings or
meetings, he will need a record of the proceedings, and that, for such purpose, he may need to
ensure that a verbatim record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based.
Florida Law and Title VI of the Civil Rights Act of 1964 prohibits Discrimination in Public
Accommodation on the basis of race, color, religion, sex, national origin, handicap, or of marital
status. Persons believing they have been discriminated against on these conditions may file a
complaint with the Florida Commission on Human Relations at 850- 488 -7082 or 800 - 342 -8170
(voice messaging).
Dated at Key West, Florida, this 12` day of December, 2013.
AMY HEAVILIN, Clerk of the Circuit Court
and ex officio Clerk of the Board of County
Commissioners of Monroe County, Florida
Publication dates:
Key West Citizen (Fr) 12/20/13
Keynoter (Sa) 12/21/13
Reporter (Fr) 12/20/13
NOTICE OF PUBLIC NEARING
ALL INTEBE3TPARTIES
WITHIN MONROE COUNTY,
FLORIDA are hereby advised that
the Board of County
CortMtissioners of Monroe
County,
RoAda, is considering applying to
the Florida Department ofi
Transportaton for a capital grant
under Section 5310 of the
Federal
I Transit Act of 1991, as amended,
for the purchase of one (1) 21'
( Glaval para- transit bus, made by
Getaway Bus, Inc., approximate
cost 575,000.00, to be used for
the
provision of public transit services
within Monroe County, Florida
A public hearing has been
scheduled for January 16, 2014,
at 3:00 P.M. at no Harvey
Oonmmartt Carrier, 1200 Tru-
man Avenue, Key West, Monroe
County, Florida, to advise all
interested parties of service being
contemplated d a grant is
awarded, and to ensure that
contemplated services would not
represent a duplication of current
or proposed services provided by
existing transit or para4ransrt
operators in the area.
Any person requesting a hearing
must not the applicant, Sheryl
Graham, Social Services Director,
Monroe County Social Services,
I 100 Simonton Street, 2 -257, Key
West, FL 33010 of tits request, In
writing, and send a copy of the
Ri� aManage�r t FDOT
Disuic office. 1000 N. W. 111 th
Avenue, Room 6111, Miami, FL
33172. The request for a hieing
must be received no later than
two
(2) days prior to the scheduled
public hearing.
Pursuant to Section 286.0105,
Florida Statutes, notice is given
that d a person decides to appeal
any decision made by the Board
with respect to any matter
considered at such hearings or
meetings, he will need a record of
thprprooeedirtgs and that, for
purpose, he may need to ensure
that a verbatim record of the
r p� d is made, which
includes the testimony and
evidence upon which the appeal
is
to be based.
Florida Law and This VI of the
CNN
Rights Act of 1964 prohibits
Discrimination in Public
Accommodabon on the been of
race, color, religion, sex, national
origin, handicap, or of marital
status. Persons believing they
have been discriminated against
on Own conditions may file a
complaint with the Florida
Commission on Human Relations
at 850 - 488.7082 or 800 - 342.8170
(voice messaging).
I f JJ
ST STATE OF FLORIDA
COUNTY OF MONROE
ve
Before the undersigned authority personally appeared Tommy Todd, who on
oath says that he is Advertising Director of the Key West Citizen. atdaily
newspaper pub of a dvertisement, ement, being a legal notice t i n n he of in Key West, in Monroe
attached copy � l
n /� 44 � tz t�
, Vv ILE ('4- V tC
f��v c is
(� - , I .l r; n-A AJ A r
was published in said newspaper in the issue(s) of
7
c'L1
Affiant further says that the Key West Citizen is a newspaper published in
Key West, in said Monroe County, Florida and that the said newspaper has
heretofore been continuously published in said Monroe County, Florida every
day, and has been entered as second -class mail matter at the post ffic e i n Key
West, in said Monroe County, Florida, fo of advertisement and affiant further
the first publication of the attached copy ens n, firm or corpora says that he has neither paid nor promised any P of securing this
discount, rebate, commission or refund for the purpose
advertisement for publication in jhe said news
of
Sworn and subscribed before me this �(-_ day of 1 < < ems �' ' 201
Notary Public:
` r DAWN KAWZINSKY
r NOTARY PUBLIC
- . STATE OF FLORIDA
t:omm6 EE157233
1 � 19 Expires 1/4/2016
tn�Y� ��(�.l? ,V
1 1111,
Kawzinsky
Expires: 1/4/16
Notary Seal
Personally Known x — Produced Identification
Type of Identification Produced
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/11/13
Division: County Administrator
Bulk Item: Yes X No _ Department: Social Services/Transit
Staff Contact Person: Sheryl Graham 305- 292 -4511 i
i tl ?0 f 3 r��Zp /� 3
AGENDA ITEM WORDING Request approval to advertise a public hearing for the 1/16/2014 BOCC
meeting to be held in Key West. The public hearing is to satisfy public input grant application requirements and
to consider approval of a resolution authorizing the signing and submission for a Florida Department of
Transportation Section 53 10 Capital Assistance Grant funding for the purposes of purchasing a para - transit
vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County.
ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally
applied for on an annual basis by the Monroe County Social Services Transit department. This grant is
intended to enhance mobility and accessibility for seniors and persons with disabilities by providing
funding for programs such as Monroe County Social Services Transportation (MCT) to purchase
vehicles. These vehicles are equipped to serve the special needs of transit dependent populations
beyond traditional public transportation and in accordance with the Americans with Disabilities Act
(ADA).
PREVIOUS RELEVANT BOCC ACTION: Approval granted by the BOCC on 1/16/13 of a public
hearing to satisfy public input grant application requirements for the purposes of purchasing one
transportation bus and acceptance of any subsequent grant awards.
CONTRACT /AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes X No
COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT
REVENUE PRODUCING: Yes N/A No _ AMOUNT PER: MONTH YEAR:
APPROVED BY: County Atty OMB /Purchasing Cp Risk Management t5—
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION: AGENDA ITEM # �.
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: State of Florida, Department of Contract:
Transportation (FDOT)
Effective Date:
Expiration Date:
Contract Purpose /Description: Request approval to advertise a public hearing for the 1/16/2014 BOCC meeting
to be held in Key West. The public hearing is to satisfy public input grant application requirements and to
consider approval of a resolution authorizing the signing and submission for a Florida Department of
Transportation Section 5310 Capital Assistance Grant funding for the purposes of purchasing a para - transit
vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County.
Contract Manager: Sheryl Graham 292 -4511 Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
13
For BOCC meeting on 12/11/2013 * 0 1 , 1. b
Agenda Deadline: 11/25/2013
CONTRACT COSTS
Total Dollar Value of Contract: approx: N/A
Budgeted? Yes X No 0 Account Codes:
County Match: n/a
Additional Match: -0-
Total Match: n/a
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. p
Current Year Portion: $
001 -61525 - -
ADDITIONAL COSTS
CONTRACT REVIEW
Date Out
v�ewer
� — - I
Comments:
OMB Form Revised 2/27/01 MCP #2
Changes
Division Director
Da In
f / S� /�
Needed
Yes ❑ No Cl---
Risk Management
I`0 -'
Yes 0 No
O.M.B. /Purchasing
12,51C
Yes 0 No
County Attorney
111 al 1
Yes 0 No;o
Date Out
v�ewer
� — - I
Comments:
OMB Form Revised 2/27/01 MCP #2
2014
U.S.C. Section 5310
Formula Grants for the Enhanced Mobility of Seniors
and Individuals with Disabilities
0
OPERATING AND
CAPITAL ASSISTANCE
APPLICATION MANUAL
EXHIBIT C
Public Hearing
An opportunity for a public hearing is required ONLY for Public Agencies requesting Capital grants under
Section 5310. An application for Section 5310 submitted by a public agency should contain a copy of the notice of
public hearing (identified as Exhibit C) and an affidavit of publication. If Exhibit C is not applicable, this should
be stated in the application.
A sample public notice is located in the Appendix of this manual. A public notice should contain all pertinent
information relating to the project (such as number and types of vehicles as well as the estimated cost of the vehicles) and
should be published at least one time in a newspaper of general circulation in the applicant's service area, no less than 15
or more than 30 days prior to the submission of an application. The notice should state that persons requesting a hearing
must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the FDOT District
Office.
The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is
requested:
1. A hearing must be conducted;
2. The FDOT District Office must be notified of the date, time, and location of the hearing; and
3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must be
submitted to the FDOT District Office, before a Section 5310 award can be made.
AW
EXHIBIT D
Coordination
If the applicant is a Community Transportation Coordinator (CTC), this information should be shown in Exhibit D of the
application. Attached to Exhibit D should be a copy of the CTC's certification.
If the applicant is not a CTC, a copy of the written coordination agreement between the applicant and the CTC in the
appropriate service area should be identified as Exhibit D and included in the application. The agreement must be
specific as to how the services to be provided will complimentary to the services the CTC provides, and how duplication
and fragmentation of services will be avoided. If the applicant's service extends into areas covered by more than one
CTC, copies of all applicable coordination agreements should be included in the application. An executed Commission
for the Transportation Disadvantaged Coordination Contract or similar document may serve as the written coordination
agreement. Applications submitted without the appropriate coordination agreement may be rejected by FDOT. Grant
awards will not be made without an appropriate coordination agreement.
29