4th Amendment 12/10/2014AMY REAVILIN, CPA
CLERK OF CIRCUR COURT &COMPTROLLER
xaxnoe roam, FLORIDA
DATE: January 6, 2015
TO: Roman Gastesi
County Administrator
ATTN: Connie Cyr
FROM: Lindsey Ballard, D.C\V
At the December 10, 2014, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item M8 Amendment No. 4 to the contract with AMEC for the
selection of canal demonstration projects and homeowner coordination services to provide additional
services related to homeowner approvals for implementation of the active demonstration projects, a time
extension of two hundred seventy three (293) days retroactive from September 30, 2014 to July 15,
2015, and an increase in budget of $14,935.50.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any
questions, please feel free to contact my office.
cc: County Attorney
Finance
,/File
OR"
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 -295 -3130 Fax: 305- 295 -3663
�D 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146
440 S c
A .
AMENDMENT NO.4
TO THE CONTRACT
FOR
ENGINEERING SERVICES
FOR THE
SELECTION OF CANAL DEMONSTRATION PROJECTS
AND HOMEOWNER APPROVAL COORDINATION
THIS AMENDMENT NO. 4 dated December 10, 2014 to that Contract dated the 15`
day of May, 2013, as amended September 17, 2013 and November 10, 2013, and April
16, 2014 by and between Monroe County, "COUNTY," and AMEC Environment &
Infrastructure, Inc., "CONSULTANT";
WITNESSETH:
WHEREAS, the COUNTY has agreed to proceed with several demonstration projects to
test various methods for canal restoration techniques to verify the applicability,
feasibility, effectiveness and costs in real time of the techniques on the canals; and
WHERES, much progress has been made under this CONTRACT; and
WHEREAS, additional services are needed to coordinate the participation of the
hundreds of homeowners living on the canals of the six active County demonstration
projects; and
WHEREAS, additional time is required to complete the process of homeowner
participation approval and participation in the demonstration projects;
NOW, THEREFORE, in consideration of mutual promises, covenants and CONTRACTs
stated herein, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. This AMENDMENT NO.4 provides an additional amount not to exceed Fourteen
Thousand Nine Hundred and Thirty Five Dollars and Fifty Cents ($14,935.50) for
homeowner coordination services. The overall CONTRACT value is increased
from Ninety Seven Thousand Two Hundred Seventy Five Dollars and Thirty
Eight Cents ($97,275.38) to One Hundred Twelve Thousand Two Hundred and
Ten Dollars and Eighty Eight Cents ($112,210.88).
2. This CONTRACT shall be extended by 293 days, retroactively from September
30, 2014 to July 20, 2015. A final payment request form shall be submitted by
July 15, 2015.
3. AMEC will continue to provide assistance in obtaining homeowner approvals for
implementation of the demonstration projects as specified in Exhibit "4 -1"
attached, including budget attachment and schedule of fees.
Page 1 of Amendment No. 4
e
.. �-W-WgNESS WHEREOF, each party caused this AMENDMENT NO. 4 to be executed
by its t#ul 4uthorized representative on the day and year first above written.
(SEAL ) BOARD OF COUNTY COMMISSIONERS
Attest', RK OF MONROE COUNTY, FLORIDA
By: � By:
Deputy Clerk yorkAairman
Date: &(O.
(Seal) AMEC ENVIRONMENT &
INFRASTRUCTU INC.
Attest:
By:
MONROE COUNTY ATTORNEY
PROVED�� FO, M
NATILEENE W. CAS / S / EL
ASSISTANT COUNTY ATTORN Y
Date
By:
WITNESS
By:
WITS SS
Page 2 of Amendment No. 4
EXHIBIT 4 - 1
SCOPE OF SERVICES
ASSISTANCE WITH OBTAINING HOMEOWNER APPROVALS FOR IMPLEMENTATION OF
CANAL RESTORATION DEMONSTRATION PROJECTS
There are numerous tasks that are required to obtain the necessary homeowner approvals
for implementing the Monroe County funded Canal Demonstration Projects.
Owner Approval Agreements
AMEC will work to obtain the required agreements with homeowners to implement the
six canal demonstration projects currently under design/permitting:
• Canal #29 Backfilling
• Canals #277 and #459 Culverts
• Canal #266 Organic Removal and Weed Barrier
• Canal #290 Organic Removal, and
• Canal #287 Weed Barrier
AMEC will obtain the homeowner approvals required for the South Florida Water
Management District's Environmental Resource Permit, United States Corp of
Engineer's Permit and Florida Keys National Marine Sanctuary's Permit.
AMEC will assist Monroe County staff in preparing draft agreements for Monroe County
review with proposed equipment staging areas and construction areas and provide
conceptual design details of the proposed construction. AMEC will assist Monroe
County in obtaining homeowner signatures on the access agreements. AMEC will
communicate with homeowners to answer their questions related to the restorations.
AMEC will assist Monroe County staff in preparing draft agreements for Monroe County
review for proposed equipment installation areas and provide final design details of the
proposed equipment and associated enclosures and electric hookups. AMEC will assist
Monroe County in obtaining homeowner signatures on the access agreements. AMEC
will communicate with homeowners to answer their questions related to the restorations.
DELIVERABLE: Monthly activity reports summarizing work completed that month,
next month's action items and projected schedule.
Due to the unknown and variable nature of the scope of work contained in this task (e.g.
first time setting up these agreements in Monroe County, inaccessible homeowners) it is
proposed that AMEC will perform these serves on a time and material basis not to exceed
the authorized amount. The attached spreadsheet provides the estimated hours by the
anticipated staff level. A labor rate sheet is also included for additional potential staff
levels that may be involved in this scope of work.
Total Cost Amendment #4, Not to Exceed: $ 14,935.50
Page 3 of Amendment No. 4
ATTACHMENT
Page 4 of Amendment No. 4
Cost Estimate
Monroe County Homeowner Approval Coordination
Amendment #4
11/19/2014 5:41 PM
Amendment #4 - Cost Estimate for Services Related to Obtaining Homeowner Approvals
Estimated
Labor Title Labor Category Contract Rate Hours Total Cost
Senior Project Manager
A
$159.00
20
$3,180.00
Principal /Project Manager
A
$155.00
47
$7,285.00
Senior Engineer
A
$109.00
10
$1,090.00
Project Staff
A
$86.00
15
$1,290.00
GIS /CADD I
B
$66.00
10
$660.00
Admin 11
B
$52.00
20
$1,040.00
Subtotal
Labor:
$14,545.00
Expenses
Unit
Rate
Quantity
Total Cost
Misc (copying, postage)
per letter
$1.32
100
$132.00
Mileage
per mile
$0.445
500
$222.50
Misc
per event
$36.00
1
$36.00
Subtotal
Expenses: $390.50
TOTAL PROJECT COST:
$14,935.50
11/19/2014 5:41 PM
AMEC ENVIRONMENT & INFRASTRUCTURE, INC
2414 SCHEDULE OF FEES
(STANDARD A)
I. Personnel
A. Professional (Engineer, Geologist, Scientist and Project Management)
Staff I
$71.00 /hour ,
Staff II
$77.00 /hour
Project I
$86.00 /hour
Senior
$109.00 /hour
Princioal /Project Manager
$155.00 /hour
Senior Principal/Senior Project Mara er
$159.00 /hour
Chief Engineer/Scientist
$194.00 /hour
B. Technical Services (Engineering and Science)
Technician I
$45.00 /hour
Technician II
$55.00 /hour
Senior Technician I
$60.00 /hour
Senior Technician II
$70.00 /hour
Project Administrator /Project
Cocrdinator /Subcontract Administrator /Project
Accountant
$75.00 /hour
Technical Writer /Document Processor
$78.00 /hour
CADD /Drafts erson includes PC/CAD I
$66.00 /hour
CADD /Drafts erson includes PC /CAD II
$101.00 /hour
Admin I
$40.00 /hour
Admin II
$52.00 /hour
C. Surveying Services
Field Surveyor I
$43.00 /hour
Field Surveyor 11
$47.00 /hour
Survey Technician I
$67.00 /hour
Survey Technician 11
$72.00 /hour
Surrey Party Chief
$75.00 /hour
D. Information Management
Software Engineer
$92.00 /hour
Data Technician
$132.00 /hour
Senior Software Engineer
$162.00 /hour
Business Analyst
$132.00 /hour
AMEC EwRCNME!IT & INFRASTRUCTURE, INC
2014 SCHEDULE OF FEES
(STANDARD A)
PAGE 2
E. Contract Labor
From time to time, AMEC retains outside Professional and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at a 10%
markup..
II. Expenses
A. Travel Expenses
1. Transportation: Company pickup truck/personal vehicle, per mile - $0.44-
a. Company pickup truck per day - $75.00
b. Common carrier or car rental multiplies by (as covered in 7.3.1 of the
Contract to be the amounts authorizes by Section 112.062, Florida Statutes)
2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes
B. Disposal of Hazardous Waste Samples
Samples of waste will be disposed by permitted methods after a determination is made
that the waste is defined by RCRA to be hazardous. Due to the requirements for some
hazardous assessments, disposal and invoicing of incurred expenses may take place
after invoicing of the originally contracted work.
C. Equipment / Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment
$75.00 /day (min 2 days)
(cameras, water lever & measuring tapes, GPS
units, etc.
Geophysical E quipmen t GPR Equipment)
$1,000 1da min 2 days
Underwater Camera Equipment/Video up to
$1,900.00 1day
50 feet de and low turbidi
Environmental Monitoring & Sampling Equipment $100.00 to $450.00 /day
(Dust, OVA, Air Monitoring, Noise Meter, Light Meter) Depending on the equipment and scale
re quired
Special equipment or supplies, permits,
Actual cost x 1.15
shipping, charges, special printing or other
items not customarily provided by AMEC
D. Communications
In -house costs for long- distance phone, telex, telecopier, postage — project labor
charges x 5%
III. Subcontract
Subcontract services will be invoiced at a cost multiplied by 1.15.