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5th Amendment 12/10/2014AMY REAVILIN, CPA CLERK OF CIRCUIT COURT &COMPTROLLER ■oxnoE couKrr, FLORIDA DATE: January 6, 2015 TO: Roman Gastesi County Administrator ATTN: Connie Cyr FROM: Lindsey Ballard, D. C V At the December 10, 2014, Board of County Commissioner's meeting the Board granted approval and authorized execution of Item Amendment No. 5 with AMEC Environment & Infrastructure, Inc., to the Contract for Engineering Services for the Selection of Canal Demonstration Projects, to provide public outreach services related to the Canal Master Plan Education Program, as provided under EPA Grant OOD26914 for Canal Outreach services. Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any questions, please feel free to contact my office. cc: County Attorney Finance -/File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 - 295 -3130 Fax: 305 - 295 -3663 SCANNED 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 I •q•is 06 AMENDMENT NO.5 TO THE CONTRACT FOR ENGINEERING SERVICES FOR THE SELECTION OF CANAL DEMONSTRATION PROJECTS AND HOMEOWNER APPROVAL COORDINATION THIS AMENDMENT NO. 5 dated December 10, 2014 to that Contract dated the 15` day of May, 2013, as amended September 17, 2013, November 10, 2013, April 16, 2014 and December 10, 2014, by and between Monroe County, "COUNTY," and AMEC Environment & Infrastructure, Inc., "CONSULTANT "; WITNESSETH: WHEREAS, the COUNTY has agreed to proceed with several demonstration projects to test various methods for canal restoration techniques to verify the applicability, feasibility, effectiveness and costs in real time of the techniques on the canals; and WHERES, much progress has been made under this CONTRACT; and WHEREAS, additional services are needed to fulfill an Environmental Protection Agency ( "U.S. EPA ") grant awarded to the COUNTY to educate the citizens on how to implement best management practices to improve water quality within the seven canal demonstration projects; and WHEREAS, such additional services are being funded by the U.S. EPA grant #OOD26914 awarded to the COUNTY and approved by the COUNTY by its BOCC on October 14, 2014; NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: This AMENDMENT NO. 5 provides an additional Thirty Seven Thousand Four Hundred Ninety Nine Dollars and Eighty Six Cents ($37,499.86) for professional services to provide public outreach for canal restoration education and permitting assistance, and to ensure the COUNTY's demonstration canal project proposed as match for the EPA grant is fully completed in accordance with the EPA grant requirements. The overall CONTRACT value is increased from One Hundred Twelve Thousand Two Hundred and Ten Dollars and Eighty Eight Cents ($112,210.88) to One Hundred Forty Nine Thousand Seven Hundred Ten Dollars and Seventy Four Cents ($149,710.74). Page 1 of Amendment No. 5 Ab 2. AMEC will provide the scope of services as specified in Exhibit "5 -1" attached, including the detailed budget attachment and associated schedule of fees. 3. This Amendment No. 5 shall be effective as of the date above. All work under this Amendment No. 5 shall be completed by June 30, 2015. The Grantee shall be eligible for reimbursement for work performed on or after the effective date of this Amendment through the expiration date of this Amendment No. 5. IN WITNESS WHEREOF, each party caused this AMENDMENT NO. 5 to be executed itsily authorized representative on the day and year first above written. (SEAS,) BOARD OF COUNTY COMMISSIONERS Attest.. X 1;' ; � RK OF MONROE COUNTY, FLORIDA rt By . By , Deputy Clerk Mayor /Chairman Date: ,DeCCI'V►bl�s' WD" � X/4 (Seal) AMEC ENVIRONMENT & Attest: 0 INFRASTRUCTURE. INC. MONROE COUNTY ATTORNEY —A PPROVED AS TO FOf,�fv�: A , '0 �ir ) _ NA ILEENE W. CASSEL ASSISTANT COUNTY ATTO NEY Dat By: P" WITNESS Qn � r Page 2 of Amendment No. 5 EXHIBIT 5 - 1 WORK PLAN Project Title: EPA Grant for Canal Restoration Public Outreach Project Location: Monroe County Florida Keys Watershed /HUC= 03090203. Project Background: A comprehensive Canal Management Master Plan (CMMP) was commissioned by Monroe County, with financial assistance from the United States Environmental Protection Agency (USEPA). Goals and priority management issues were established and a framework for identifying and correcting water quality impairments within the entire Florida Keys canal network was developed (AMEC 2013). Approximately 500 canals were examined and ranked using a combination of Geographic Information Systems (GIS) tools and water quality field reconnaissance to develop the best possible assessment. Canals that have been identified in the CMMP with poor water quality have the potential to cause significant harm to near shore marine waters upon which the community depends. In response to these documented water quality issues, Monroe County in 2013 selected seven demonstration canals to design, permit and construct projects using various restoration techniques (weed barriers, backfilling, culverts, pumping, and organic removal) to restore the water quality to acceptable levels. The objectives of the canal restoration demonstration projects are to implement the various restoration techniques to verify their applicability, feasibility, effectiveness, permitting needs and costs. The scope of work in this grant will allow the public to be involved in the demonstration canal restoration projects through interactive field trips held during construction and be provided with methods to streamline permitting in their canals. The CMMP also presented many best management practices (BMPs) that can be easily implemented both by homeowners and business owners to protect water quality and require only minimal use of public funds. BMPs vary from careful selection of fertilizers and landscape plants to proper disposal of fish waste. Public outreach is required to education the public of the suitable BMPs, as well as water quality improvements, for their canals and the need for their implementation. The scope of work in this grant includes public workshops to educate the public on how to implement the BMPs recommended in the CMMP. The WQPP Canal Restoration Advisory Subcommittee specified that public participation is the key to the successful achievement of goals and objectives for water quality improvement in the canals. The work to be accomplished under this Agreement has been identified by the Canal Restoration Advisory Subcommittee of the Florida Keys National Marine Sanctuary (FKNMS) Water Quality Protection Program (WQPP) as one of the high priority projects to assist with Monroe County canal water quality restorations. Project Description: Task 1: Preparation of Workshop Presentations that will become Web -Based Seminars AMEC will develop presentation/workshop materials for web based access which include Canal Management Master Plan Educational information including the Monroe County Canal Demonstration Program and BMPs to engage residents about appropriate decision making and stewardship of Monroe County's 500+ canals. Restoration techniques and information about the Monroe County Demonstration Program will be included in the web -based seminar information. Page 3 of Amendment No. 5 Task 1 Deliverables: 1.Workshop presentation materials to be placed on Monroe County Canal Restoration web page. Task 1 Budget: $ 13,093.00 Performance Measure: The COUNTY'S Sustainability Program Manager will review and approve the web -based presentation materials. Task 1 Completion Date: March 2, 2015 Task 2: Conduct Public Workshons AMEC will conduct three (3) public workshops (in the Upper, Middle and Lower Keys) to provide outreach related the CMMP, BMPs, restoration techniques and the County Canal Restoration Demonstration Program. The workshops will include the materials developed in Task 1 along with other canal restoration water quality improvement information. Task 2 Deliverable: 1. Report summarizing each of the three (3) public workshops to include location, attendance, photo documentation, items discussed, questions raised and recommended action items. Task 2 Budget: $ 13,471.80 Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the public meeting agendas and locations and accept the final deliverable of the completion report. Task 2 Completion Date: June 15, 2015 Task 3: Web Based Permitting Guidance AMEC will prepare a web based permitting assistance guidance that will include various canal restoration techniques and helpful permitting information. Items to be included will consist of -An outline of the permitting process for each technology *Agency contacts -Permit applications and web links to completing the applications -When exemptions, General Permits and Nationwide permits are applicable -Other helpful information learned from the permitting of the canal restoration demonstration projects. Task 3 Deliverable: 1.Electronic deliverable of permitting assistance guidance to be placed on Monroe County's Canal Restoration web page Task 3 Budget: $ 7,060.00 Performance Measure: The COUNTY'S Sustainability Program Manager will review and approve the electronic deliverable of web based material related to permitting guidance. Task 3 Completion Date: June 15, 2015 Page 4 of Amendment No. 5 Task 4: Education to the Public During a Canal Demonstration Construction Proiect AMEC will coordinate public attendance at one (1) site visit during the construction of one (1) of the County Canal Restoration Demonstration Projects. Educational materials will be provided at the site visit. AMEC will provide a tour of the canal restoration including a description of the restoration construction methodology, permitting requirements, and water quality improvement goals. Task 4 Deliverable: 1.Educational packet provided to homeowners attending the demonstration project site visit 2.Meeting minutes of the site visit. Task 4 Budget: $ 3,875.06 Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the education packet and meeting minutes. Task 4 Completion Date: June 15, 2015 Task 5: Reporting Requirements and Monitoring of Canal Demonstration Project provided as in- kind match AMEC will assist the COUNTY program manager with preparing the reports due to EPA. AMEC shall also monitor, collect data, ensure timely completion of performance of the demo canal project and report to the County on the cost -share work as required by the COUNTY as match to the EPA grant. Task 5 Deliverables: Semi - annual performance reports due May 30 and September 30' and a final performance due June 30, 2015. Included in the reports shall be the progress on the demo canal project used as match. Task 5 Budget: $ 0.00 Performance Measure: The COUNTY's Sustainability Program Manager will review and approve the reports. Task 5 Completion Date: June 30, 2015 NOTE: Payment will be upon completion of the task and review and approval of the deliverables. TOTAL PROJECT COST: $37,499.89 Page 5 of Amendment No. 5 Attachment Labor Breakdown Amendment #5 - EPA Grant for Canal Restoration Public Outreach Budget Detail Task 1 Preparation of Work Shop Presentations that will become Web Based Seminars Staff 1 $71.00 x 0 hours - $0.00 Staff 11 $77.00 x 8 hours - $616.00 Pro $86.00 x 8 hours - $688.00 Senior $109.00 x 25 hours - $2,725.00 Principal/Project Manager $155.00 x 40 hours - $6,200.00 Senior Principal/Senior Pro Manager $159.00 x 0 hours - $0.00 Chief Engineer/ ientist $194.00 x 8 hours = $1,552.00 CADD /Drafts rson I $66.00 x 12 hours - $792.00 Admin II 1 $52.00 1 x 1 10 hours 1 - $520.00 I vial 1 asK l Task 2 Attendance at Public Workshops 3 workshops Staff 1 $71.00 x 0 hours - $0.00 Staff II $77.00 x 0 hours - $0.00 Pro $86.00 x 24 hours - $2,064.00 Senior $109.00 x 0 hours - $0.00 Principal/Project Manager $155.00 x 40 hours = $6,200.00 Senior Principal/Senior Pro Manager $159.00 x 0 hours - $0.00 Chief En ineer /Scientist $194.00 x 24 hours - $4,656.00 CADD/Draftsperson 1 $66.001 x 1 0 i hours = $0.00 Admin II $52.00 1 x 1 0 1 hours 1 - $0.00 Laoor suototai Expenses travel expenses - mileage from Miami $0.445 x 840 miles = $373.80 travel expenses - mileage from Tavernier $0.445 x 400 miles = $178.00 Expense Total: $551.80 Total Task 2 $13,471.80 Task 3 Web Based Permitting Guidance (process, requirements, forms, links) Staff 1 $71.00 x 0 hours - $0.00 Staff II $77.00 x 10 hours - $770.00 Pro $86.00 x 20 hours - $1,720.00 Senior $109.00 x 20 hours = $2,180.00 Principal/Project Manager $155.00 x 10 hours - $1,550.00 Senior Principal/Senior Project Manager $159.00 x 0 hours - $0.00 Chief Engineer/Scientist $194.00 x 0 hours - $0.00 CADD/Draftsperson 1 $66.00 x 8 hours - $528.00 Admin II $52.00 x 6 hours - $312.00 1 vwi 145K a Task 4 Education to Public During Demo Canal Construction 1 site visit with educational materials $13,093.00 $12,920.00 $ r.U6U.UU Staff 1 $71.00 x 0 hours - $0.00 Staff II $77.00 x 10 hours - $770.00 Project $86.00 x 0 hours - $0.00 Senior $109.00 x 0 hours - $0.00 Principal/Project Manager $155.00 x 8 hours - $1,240.00 Senior Principal/Senior Pro Manager $159.00 x 8 hours - $1,272.00 Chief En ineer /Scientist $194.00 x 1 0 hours - $0.00 CADD /Drafts rson 1 $66.00 x 5 hours - $330.00 Admin II $52.00 1 x 2.5 hours - $130.00 Travel expense - mileage Total Task 4 TOTAL PROJECT BUDGT: *U0101al LaDor $0.445 x 299 miles Total Expenses $133.06 ss, raz.uu _ $133.06 $3,875.06 $37,499.86 dgWojects\monroe counWroj mngmntxls 11/24/2014 AMEC ENVIRONMENT & INFRASTRUCTURE, INC 2014 SCHEDULE OF FEES (STANDARD A) I. Personnel A. Professional (Engineer, Geologist, Scientist and Project Management) Staff I $71.00 /hour Staff II $77.00/hour Project $86.00 /hour Senior $109.00 /hour Principal /Project Manager $155.00 /hour Senior Principal/Senior Project Manager $159.00 /hour Chief Engineer/Scientist $194.00 /hour B. Technical Services (Engineering and Science) Technician I $45.00/hour Technician II $55.00 /hour Senior Technician I $60.00/hour Senior Technician II $70.00 /hour Project Administrator/Project Coordinator /Subcontract Administrator/Project Accountant $75.00 /hour Technical Writer /Document Processor $78.00 /hour CADD /Drafts arson includes PC /CAD I $66.00 /hour CADD /Drafts arson includes PC /CAD II $101.00 /hour Admin I $40.00 /hour Admin II $52.00 /hour C. Surveying Services Field Surveyor I $43.00 /hour Field Surveyor II $47.00 /hour Survey Technician I $67.00 /hour Survey Technician II $72.00 /hour Survey Party Chief $75.00 /hour D. Information Management Software Engineer $92.00 /hour Data Technician $132.00 /hour Senior Software Engineer $162.00 /hour Business Analyst $132.00 /hour AMEC ENVIRONMENT & INFRASTRUCTURE, INC 2014 SCHEDULE OF FEES (STANDARD A) PAGE 2 E. Contract Labor From time to time, AMEC retains outside Professional and Technical labor on a temporary basis to meet peak workload demands. Such contract labor will be charged at a 10% markup.. II. Expenses A. Travel Expenses 1. Transportation: Company pickup truck/personal vehicle, per mile - $0.445 a. Company pickup truck per day - $75.00 b. Common carrier or car rental multiplies by (as covered in 7.3.1 of the Contract to be the amounts authorizes by Section 112.062, Florida Statutes) 2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes B. Disposal of Hazardous Waste Samples Samples of waste will be disposed by permitted methods after a determination is made that the waste is defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal and invoicing of incurred expenses may take place after invoicing of the originally contracted work. C. Equipment / Other Expenses (Does not include personnel) Digital Field Documentation Equipment $75.00 /day (min 2 days) (cameras, water lever & measuring tapes, GPS units, etc. Geophysica Equipment GPR Equipment) $1,000 /da min 2 da Underwater Camera Equipment/Video up to $1,900.00 /day 50 feet depth and low turbidi Environmental Monitoring & Sampling Equipment $100.00 to $450.00 /day (Dust, OVA, Air Monitoring, Noise Meter, Light Meter) Depending on the equipment and scale requir ed Special equipment or supplies, permits, Actual cost x 1.15 shipping, charges, special printing or other items not customarily provided by AMEC D. Communications In -house costs for long- distance phone, telex, telecopier, postage — project labor charges x 5% 111. Subcontract Subcontract services will be invoiced at a cost multiplied by 1.15.