9th Amendment 11/17/2015AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
MONROE COUNTY, FLORIDA
DATE: December 31, 2015
TO: Rhonda Haag
Sustainability Program Manager
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller c&4 �obw
At the November 17, 2015 Board of County Commissioner's meeting the Board granted approval and
authorized execution of Item Q6 Approval of Amendment No. 9 with AMEC Foster Wheeler
Environment & Infrastructure, Inc. to provide canal restoration water quality improvement services, as
provided and funded under EPA Grant Agreement X7- 001340915 -01 entitled Improving Water Quality
in Residential Canals.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any questions,
please feel free to contact my office.
cc: County Attorney
Finance
File V
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax. 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305- 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
AMENDMENT NO.9
TO THE CONTRACT
FOR
ENGINEERING SERVICES
FOR THE
SELECTION OF CANAL DEMONSTRATION PROJECTS
AND HOMEOWNER APPROVAL COORDINATION
1`7
THIS AMENDMENT NO. 9 dated November , 2015 to that Contract dated the 15
day of May, 2013, between AMEC Foster Wheeler Environment & Infrastructure, Inc.,
"CONSULTANT" and Monroe County, "COUNTY," as amended September 17, 2013
(Al) , November 10, 2013 (A2), April 16, 2014 (A3), December 10, 2014 (A4),
December 10, 2014 (A5), February 18, 2015 (A6), May 20, 2015 (A7), and July 15,
2015 (A8).
WITNESSETH:
WHEREAS, the COUNTY has agreed to proceed with several demonstration projects to
test various methods for canal restoration techniques to verify the applicability,
feasibility, effectiveness and costs in real time of the techniques on the canals; and
WHERES, much progress has been made under this CONTRACT; and
WHEREAS, additional services are needed to fulfill an Environmental Protection
Agency ( "U.S. EPA ") grant awarded to the COUNTY in October, 2015 to perform bench
scale testing for removal of salt from dewatered organic muck, evaluate alternative
technologies for addressing organic muck, evaluate alternative technologies for water
quality improvements in canals, and develop a business plan for Canal Management; and
WHEREAS, such additional services are being 100% funded by the U.S. EPA Grant
Agreement X7- OOD40915 -0 awarded to the COUNTY, and;
WHEREAS, the EPA grant completion date is July 31, 3016 for completion of such tasks
by the COUNTY; and
WHEREAS, a CONTRACT time extension from December 31, 2015 to June 30, 2016 is
required to allow for AMEC's completion of the EPA grant tasks under this Contract,
which allows the County 30 days to get all tasks completed by the grant deadline of July
31, 2016; and
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts
stated herein, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. This AMENDMENT NO. 9 provides an additional Seventy Three Thousand Nine
Hundred Nine Dollars and Sixty Six Cents ($73,909.66) for professional services
to complete tasks related to bench scale salt leaching, alternative technology
evaluations and identification of funding mechanisms for canal restorations and
Page 1 of Amendment No. 9
ensure that they are fully completed in accordance with the EPA grant
requirements. The overall CONTRACT value is increased from One Hundred
Forty Nine Thousand Seven Hundred Ten Dollars and Seventy Four Cents
($149,710.74) to Two Hundred Twenty Three Thousand Six Hundred Twenty
Dollars and Forty Cents ($223,620.40).
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2. AMEC will provide the scope of services as specified in Exhibit "9 -1" attached,
including the detailed budget attachment and associated schedule of fees.
3. This Amendment No. 9 shall be effective as of the date above. All work under this
Amendment No. 9 shall be completed by June 30, 2016. The Grantee shall be eligible
for reimbursement for work performed on or after the effective date of this Amendment
through the expiration date of this Amendment No. 9.
IN WITNESS WHEREOF, each party caused this AMENDMENT NO. 9 to be executed
by its duly authorized representative on the day and year first above written.
By: " L6
Signa o Witness
Print Name:
Date: �k I �\
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BOARD OF COUNTY COMMISSIONERS
OF MONROE CO NTY, FLORIDA
By:
May//Ch(/an
AMEC FOSTER WHEELER
ENVIRONMENT &
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EXHIBIT 9 - 1
WORK PLAN
1.0 Purpose and Project Objectives
The Water Quality Protection Program (WQPP) Action Plan of the Florida Keys National
Marine Sanctuary (FKNMS) identifies impaired water quality in residential canals as a priority
for corrective action (FDEP, 2013). Of the 502 residential canals in the Keys 311 do not meet
the State's water quality standards and are a source of nutrients and other pollutants to near
shore waters. Water quality problems in residential canals are the result of inadequately treated
wastewater and storm water, poor tidal circulation and accumulation of organic debris, and
include high biochemical oxygen demand, eutrophication, and production of hydrogen sulfide
and increases in fecal bacteria.
Monroe County has completed a Canal Management Master Plan (CAMP) which
assessed all 502 residential canals and developed a prioritization process for need for
restoration. The CMMP identified canals impaired due to low dissolved oxygen, high organic
matter, poor flushing, and poor water clarity. The County has also undertaken a Canal
Restoration Demonstration Program to evaluate restoration techniques to correct these
impairments. During the implementation of the Demonstration Program several data needs
have been identified. The objective of the proposed scope of work is to obtain information to
address these data needs which will greatly enhance future water quality improvement
strategies for canal restorations. These data needs are addressed in four separate tasks and
include: 1) evaluation of dredged sediment treatment options that would increase beneficial
reuse of dredged canal sediments, 2) evaluation of alternative technologies to vacuum dredging
of high organic sediments to include in -situ removal /inactivation of the organics, 3) research
and evaluation of available alternative technologies beyond those currently included in the
CMMP to identify passive water column treatments to improve water quality that may be more
cost effective; and 4) development of a Business Plan that identifies priorities and available
funding strategies for future canal restorations and operation and maintenance.
2.0 Methods and Approach
2.1 Description of Maior Tasks •- In order to achieve the objectives defined above, Amec
Foster Wheeler proposes to conduct the following tasks. The purpose of this project will be to
complete Tasks 1 through 3 and assess their feasibility for broad application. Task 4 can be
applied to any restoration and its operation and maintenance that has been accepted as effective.
Task 1: Bench Scale Testing to Assist with Beneficial Re-Use of the Organic Sediment
Removed from Canal Bottoms
Beneficial reuse of the organic muck removed during water quality improvement projects
is one of the goals of the Monroe County Sustainability Program and the most cost effective
solution to dispose of the material. However, additional testing is required regarding initial
Page 1 of Exhibit 9 -1
salt concentrations in the organic muck and effective method(s) to reduce the salt content to
concentrations that will allow use of the organic muck as a potential soil amendment.
Background: The purpose of this study is to perform a treatability study, consisting of
bench scale testing, for beneficial reuse of the dredged organic material removed from
residential canals in the Keys. The main objective for this task is to determine the requirements
for reducing the salinity in the muck to acceptable levels for use as a soil amendment for
landscaping. To provide additional options for beneficial reuse of the canal sediments with no
exceedance of Florida Department of Environmental Protection (FDEP) soil standards, Amec
Foster Wheeler intends to develop a stand -alone sediment washing technology. The technology
must be easy to implement, reliable, economically feasible, and require a small area. A main
objective of the testing will be to determine the quantity of water and time required to
accomplish successful salt leaching. The initial salt content of the sediments, the desired level
of soil salinity after sediment washing, and the physical and chemical characteristics of
sediments are major factors to determine the amount of water needed for reclamation.
Methods: Sediments from Canal #266 in Doctor's Arm are proposed to be used for the
bench scale study. These sediments meet FDEP soil standards; however their high salinity
content ( >16 dSm) limits the potential options for soil reuse. The objective of this study is to
reduce salinity to concentrations that have no significant detrimental effects to most plants (<4
dSm). In order to achieve a reliable estimate of the water required to remove the salt, a salt
leaching curve will be generated. Sediment porosity and pore volume will be calculated
following the procedures described in Wasay et al. 2001. The best alternative to reduce salinity
in sediments will be determined by testing: 1) the addition of varying freshwater pore volumes
(saturation vs oversaturated sediments), and 2) the effect of contact time (e.g. 12, 24, 48, 268
hrs) before leaching.
Dissolution of salt from sediments will be determined by analyzing the electrical
conductivity (EC) concentration in the sediment at different time intervals for the different pore
volume treatments and in the resulting leachate. Iterative changes in test variables will be
attempted until the minimum desired salinity concentration (4 dS /m) is achieved. EC data will
be used to develop a salinity leaching curve that will correlate the remaining salinity
concentration in the sediment, to the volume of water and contact time required to achieve that
concentration. The salinity leaching curve will assess the efficiency of each treatment and will
assist in the development of the field soil washing treatment procedure at future dredge
projects.
Task 2: Alternative Technologies Evaluation to Address Accumulated Organic Material
in Canal Bottoms
Due to the high cost of muck removal, and the widespread need for this technology in the
Keys for canal restorations; an evaluation will be completed to see if alternative technologies
may be a viable means to reduce the presence of accumulated muck in a more cost effective
way than standard dredging and off -site disposal.
Background: The recent contract for the muck removal demonstration projects has a total
project cost of $2M for the removal and disposal of 13,000 cubic yards (CY) of muck material;
which corresponds to a unit cost $150 /CY. The CMMP estimates that at least 40 canals may
benefit from the removal of accumulated organic -rich muck. Therefore, alternative
technologies such as capping, thermal desorption, and anaerobic digestion will be evaluated to
Page 2 of Exhibit 9 -1
determine if they provide more cost effective methods to reduce the presence and effect of the
oxygen- demanding organic sediments.
Methods: The first phase of the evaluation that Amec Foster Wheeler will complete will
be desktop research to identify technologies that are being used in other industries to address
organic matter. The second phase of evaluation will identify the pros and cons for each
technology. The alternative technologies will be evaluated based on effectiveness, ability to
implement (including permitting), time frame for implementation, and potential reduction in
cost. The third phase will be to develop conceptual designs for the top two alternative
technologies. Additionally, an engineering cost estimate will be developed for the two
alternative technologies by assuming a treatment volume of 5,000 CY of muck, or a 0.5 acre
canal if the cost of the technology is area dependent.
Task 3: Alternative Technologv Evaluation for Water Ouality Improvements in Canals
In this task, Amec Foster Wheeler will identify potential passive remediation technologies,
not included in the Monroe County CMMP, that may restore and maintain water quality
conditions in canal systems to levels that are consistent with the State water quality criteria for
Class III waters.
Back r� The current CMMP provided a preliminary list of restoration technologies
that had previously been implemented and noted as effective for improving water quality.
However, some of the remedial actions being considered, such as removal of accumulated
organics from the bottom of the canals, backfilling to remove deep stagnant zones, and
pumping to enhance circulation are expensive, highly dependent on mechanical equipment,
and have long term maintenance needs and costs. Other technologies not previously
implemented in the Keys canals may offer options for cost effective restorations.
Methods: This study shall seek to identify passive and low energy intensive technologies.
The passive technology investigation will primarily focus on the implementation of
aquaculture (use of organisms, such as macro algae and filter feeders) to improve water quality,
and microbes and fungi to promote anaerobic digestion. Additionally, the research will also
focus on identifying less intensive technologies that may be capable of achieving the same
results as more robust or expensive technologies; such as using check dams or sheet piles to
isolate the deeper impaired zones in the canals rather than uniform backfilling.
Phase I will consist of data mining to identify all passive technologies, which have been
implemented or evaluated to improve water quality. A special emphasis will be placed on
technologies that improve low dissolved oxygen and eutrophication issues. Phase II will
consist of a matrix development to evaluate which of the alternatives identified in Phase I better
address the water quality issues in the Keys canals. The matrix will consider the five principal
requirements for the selection of remedies established by the Comprehensive Environmental
Response, Compensation, and Liability Act (CERCLA, section 121 of the Superfund Statute),
EPA's nine criteria for evaluating remedial alternatives, as well as additional considerations
specifically related to canal restorations in the Keys. Phase III will consist of developing a
conceptual design for the top two alternative technologies identified in Phase I1.
Task 4: Development of a Business Plan for Canal Management
Canal restorations require a reliable and equitable funding mechanism in order to ensure
implementation of the CMMP and long term operations and maintenance of the restoration
Page 3 of Exhibit 9 -1
systems. Adequate long term and guaranteed funding is required to improve the water quality
in the impaired canals in order to meet state water quality standards.
Background: Upon completion of the demonstration restoration projects underway,
Monroe County is financially challenged to undertake further canal restoration efforts due to a
lack of resources and long -term operation and maintenance funding strategy. With minimal
funding currently committed to additional canal restorations, a method to fund the required
restorations is paramount to moving forward and accomplishing the goals of the CMMP. Task
4 is designed to set forth a path for creating the critically needed resources to keep the program
moving forward.
Methods: Development of a Business Plan will estimate expenditures and priorities for a
10 year program of canal restorations and maintenance, including analysis of available funding
strategies for distribution of costs using available legal authority, tools and policies. This scope
will include Amec Foster Wheeler research and development of recommendations, steps for
implementation for potential Municipal Services Taxing Units (MSTU's) or similar tools for
maintenance and construction activities. The Business Plan will include implementation steps,
a timeline, identification of potential barriers, and strategies for engagement of
stakeholders. Cash flow analysis and cost of service are forecast for at least a five -year period
and possibly for a 15 -20 year horizon, along with revenue or resource options and
implementation strategies. Upon completion of the Business Plan, the County will have a
practical guide to achieving its strategic goals.
Strategy and Process Refinement is the kickoff event for the overall project, and will
engage County leadership and staff to refine the overall process and to:
1) Establish a Canal Financial Advisory Committee of senior representatives from across
the County to provide input and feedback on the development and integration of funding
analysis and the implementation of the CMMP.
2) Hold two briefings of the County leadership to discuss and capture findings and issues
for effective decision - making on the implementation of the canal restoration program. The
initial meeting with the senior leadership will capture objectives, expectations, identification
of acceptable funding options for the long -term management of the Canal Restoration program.
An additional leadership briefing will held for presentation of the draft Business Plans.
The Business Plan will focus on an document: 1) Defined goals and priorities; 2) Defined
services and capital investments in the Canal Restoration program; 3) Identification and
analysis of funding options available to the County, including barriers and implementation
requirements; 4) Prioritization of funding options with recommendation on mix of resources;
and, 5) Analysis of implementation strategies for new funding options and a process for
moving forward to implementation.
3.0 Deliverables
3.1 Bi- Annual Reports — Bi- annual progress reports will be prepared and submitted to
Monroe County for the period ending November 30, 2015 and May 30, 2016. These reports
will consist of updates on progress toward work objectives, approach, results to date, any
problems encountered, actions taken to resolve problems, discussion of remaining tasks, and
expenditures to date.
Page 4 of Exhibit 9 -1
3.2 Task Deliverable Items and Schedule
Task 1- Bench Scale Testing to Assist with Beneficial Re-Use of the Organic Sediment
Removed from Canal Bottoms: A report will be prepared detailing the bench scale test
method and results along with a recommended soil washing methodology. Schedule: within
3 months of Notice -to- Proceed (NTP).
Task 2 - Alternative Technologies Evaluation to Address Accumulated Organic
Material in Canal Bottoms: A report will be prepared compiling the applicable alternative
technologies, components of each technology, method of implementation, and potential ability
to reduce the cost of muck removal. A ranking matrix will be included supporting a discussion
on the development of the matrix. Two conceptual designs and engineering cost estimates will
be prepared. Schedule: within 6 months of NTP.
Task 3 - Alternative Technology Evaluation for Water Ouality Improvements in
Canals: A report will be prepared summarizing the findings of the data mining, which will
include a description of all applicable technologies, a ranking matrix of the identified
technologies with supporting discussion on the development of the matrix. Two conceptual
designs and cost estimates will be prepared. Schedule: within 8 months of NTP.
Task 4 - Development of a Business Plan for Canal Management: 1. Two meetings,
documented by meeting minutes, with County leadership to discuss funding mechanism,
Business Plan content, analysis financial factors and overall implementation policies. 2. Draft
Business Plan for addressing long -range program planning and funding for the CMMP.
Schedule: Completion within 9 months of NTP.
4.0 Fees
Amec Foster Wheeler will complete the above tasks for a not to exceed fee of
$73,909.66 based upon the contract labor rates as presented in Table 1. Additional staff may
be deemed necessary to complete the work beyond those identified in Table 1 and they will
billed per the contract rate schedule also attached.
Page 5 of Exhibit 9 -1
Table 1
Monroe County Canal Water Quality Improvements - Budget Detail
Task 1 Bench Scale Testing to Assist with Beneficial Re -Use of the Muck Removed from Canal Bottoms
Staff 1
$71.00
x
hours
-
$0.00
Staff II - Pam Belloti
$77.00
x
28
hours
-
$2,156.00
Project - Katherine Deliz
$86.00
x
24
hours
-
$2,064.00
Senior- Stephen Hanks
$109.00
x
6
hours
-
$654.00
Princi aWroect Manager - Wendy Blondin
$155.00
x
12
hours
-
$1,860.00
Senior Principal - William Tucker
$159.00
x
6
hours
-
$954.00
Chief Engineer/Scientist
$194.00
x
5
hours
-
$0.00
CADD /Drafts erson 1
$66.00
x
10
hours
-
$0.00
Admin 11 - Maggie Kanakis
$52.00
x
6
hours
-
$312.00
Laoor auoco[ai
Expenses
Laboratory expenses $1,000.00 x 1
Misc lab supplies $76.66 x 1
Sample Shipping $200.00 x 1.15
Expense Total:
Total Task 1
Task 2 Alternative Technologies Evaluation to Address Accumulated Organic Material in Canal Bottoms
w,uuu.uu
$1,000.00
$76.66
$230.00
$1,306.66
$9,306.66
Staff 1
$71.00
x
hours
-
$0.00
Staff II - Jeremy Paris
$77.00
x
30
hours
-
$2,310.00
Project - Greg Coming
$86.00
x
65
hours
-
$5,590.00
Senior- Stephen Hanks
$109.00
x
80
hours
-
$8,720.00
Principal/Project Manager - Wendy Blondin
$155.00
x
12
hours
-
$1,860.00
Senior Principal - Lance Lumbard
$159.00
x
8
hours
-
$1,272.00
Chief Engineer/Scientist - Ricardo Fraxedas
$194.00
x
5
hours
-
$970.00
CADD /Drafts erson I
$66.00
x
10
hours
-
$660.00
Admin 11
$52.00
x
15
hours
-
$780.00
Task 3 Alternative Technology Evaluation for Water Quality Improvements in Canals
acc,1oc.uu
Staff 1
$71.00
x
hours
-
$0.00
Staff II- Jeremy Paris
$77.00
x
30
hours
-
$2,310.00
Project - Katherin Deliz
$86.00
x
50
hours
-
$4,300.00
Senior - Stephen Hankns
$109.00
x
80
hours
-
$8,720.00
Principal/Project Manager - Wendy Blondin
$155.00
x
12
hours
-
$1,860.00
Senior Principal/Senior Project Manager - Lance Lumbani
$159.00
x
20
hours
-
$3,180.00
Chief Engineer/Scientist - Ricardo Fraxedas
$194.00
x
5
hours
-
$970.00
CADD /Drafts erson I - Jose Milan
$66.001
x
10
hours
-
$660.00
Admin II - Maggie Kanakis
1 $52.001
x
1 10
hours
1 -
$520.00
.WWI rasnJ
Task 4 Identification of Funding Mechanisms for Canal Restorations
yzz, *zu.uU
Staff 1
$71.00
x
hours
-
$0.00
Staff II
$77.00
x
hours
-
$0.00
Project
$86.00
x
hours
-
$0.00
Senior
$109.00
x
hours
-
$0.00
Princi I/Pmject Manager - Wendy Blondin
$155.00
x
12
hours
-
$1,860.00
Senior Principal/Senior Project Manager - David Bulova
$159.00
x
15
hours
-
$2,385.00
Chief Engineer/Scientist
$194.00
x
hours
-
$0.00
Chief Financial Anal st - Elizabeth Treadwa
$231.00
x
56
hours
-
$12,936.00
CADD /Drafts erson I
1 $66.00
x
I
hours
-
$0.00
Admin II - Maggie Kanakis
1 $52.00
x
1 8
hours
-
$416.00
Airfare
Rental car
Hotel
Per diem
Total Task 4
TOTAL PROJECT BUDGET:
Lauor ouototai 101 r,oyr.uu
$500.000 2 $1,000.00
$45.000 4 days $180.00
$250.000 4 days $1,000.00
$47.000 4 days $144.00
Total Expenses $2,324.00
$19,921.00
$73,909.66
pl&mjecls \monroe munWmj mngmntAs 8/2512015
Amec Foster Wheeler Environment & Infrastructure, Inc.
2014 Schedule of Fees
Personnel
A. Professional (Engineer, Geologist, Scientist and Project Management)
Staff I
$71.00 /hour
Staff II
$77.00 /hour
Project
$86.00 /hour
Senior
$109.00 /hour
Principal /Project Manager
$155.00 /hour
Senior Principal /Senior Project Manager
$159.00 /hour
Chief Engineer /Scientist
$194.00 /hour
B. Technical Services (Engineering and Science)
Technician I
$45.00 /hour
Technician II
$55.00 /hour
Senior Technician I
$60.00 /hour
Senior Technician II
$70.00 /hour
Project Administrator /Project
Coordinator /Subcontract Administrator /Project
Accountant
$75.00 /hour
Technical Writer /Document Production
$ 78.00 /hour
CADD /Draftsperson (includes PC /CAD) I
$66.00 /hour
CADD /Draftsperson (includes PC /CAD) II
$101.00.hour
Admin I
$40.00 /hour
Admin II
$52.00 /hour
C. Surveying Services
Field Surveyor I
$43.00 /hour
Field Surveyor II
$47.00 /hour
Survey Technician I
$67.00 /hour
Survey Technician II
$72.00 /hour
Survey Chief
$75.00 /hour
D. Information Management
Software Engineer
$92.00 /hour
Data Technician
$132.00 /hour
Senior Software Engineer
$162.00 /hour
Business Analyst
$132.00 /hour
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at 10% markup.
II. Expenses
A. Travel Expenses
1. Transportation: Company pickup truck /personal vehicle, per mile —current allowable rate per
County and Florida State Statutes
a. Company pickup truck per day - $75.00
b. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112.062, Florida Statutes
2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes
B. Disposal of Hazardous Waste Samples
Samples of waste will be disposed by permitted methods after a determination is made that the waste is
defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equipment / Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment (cameras,
$75.00 /day (min 2 days
water level & measuring tape, GPS units, etc.)
Geophysical Equipment (GPR Equipment)
$1,000.00 /day (min 2 days)
Underwater Camera Equipment /Video up to 50
$1,900.00 /day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.00 /day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Special equipment or supplies, permits, shipping
Actual cost x 1.15
charges, special printing or other items not
customarily provided by Amec
D. Communications
In -house costs for long distance phone, telex, telecopier, postage — project labor charges x 5%
III. Subcontract
Subcontract services will be invoiced at a cost multiplied by 1.15