Item C02County of Monroe
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BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
March 15, 2017
Agenda Item Number: C.2
Agenda Item Summary #2673
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453 -8754
N/A
AGENDA ITEM WORDING: Approval of a South Florida Water Management District
( SFWMD) Local Government Agreement for the Key Largo II Roadway and Drainage Improvement
Project in the grant amount of $150,000 with a 50% match requirement, to fund a portion of the
stormwater costs associated with the project .
ITEM BACKGROUND: The South Florida Water Management District Cooperative Funding
Program provides for financial assistance to assist local governments with 3 types of projects:
Alternative Water Supply, Stormwater Management and Water Conservation Projects. Staff applied
for Stormwater Management funding for the Key Largo 11 Roadway and Drainage Improvement
Project and the SFWMD governing board authorized funding for the program at its September 8,
2016 meeting. The Key Largo 11 project is comprised of the Bay Harbor, Sunset Point, Sunrise Point
Addition, Sunrise Point Revised Plat, Lime Grove Estates Section 1 and Rays Cuda Canal
subdivisions. The project is budgeted in the 102 Road and Bridge fund, which is the source of the
match funds. The project is currently in design and is anticipated to start construction in July 2017.
PREVIOUS RELEVANT BOCC ACTION:
November 2016 — The BOCC approved Amendment 1 to task order with CDM Smith, Inc. for
additional survey work for the Key Largo II project.
January 2016 — the BOCC approved a task order with CDM Smith, Inc. for engineering design and
permitting services under the On Call contract for Professional Services for the Key Largo II
Roadway and Drainage Improvements project.
January 2014 — the BOCC approved the On Call contract for Professional Services between the
County and CDM Smith, Inc.
March 2013 — the BOCC approved a contract with Infrastructure Management Services (IMS) for
Asphalt Pavement Analysis of county roads.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approve SFWMD reimbursement grant agreement in the
amount of $150,000.
DOCUMENTATION:
SFWMD Agreement No. 4600003535 Key Largo II Roadway and Drainage Improvement Project
FINANCIAL IMPACT:
Effective Date: March 15, 2017
Expiration Date: October 31, 2018
Total Dollar Value of Contract: $1,700,000 estimated
Total Cost to County: to be determined at bid award
Current Year Portion: to be determined at bid award
Budgeted: yes
Source of Funds: 102- Road and Bridge Fund
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: $150,000
County Match: minimum 50% per grant agreement
Insurance Required: N/A
Additional Details: Reimbursement Grant
03/15/17 102 -22548 - PAVING BACKLOG - 102 $1,700,000.00
h]W TA1 IH11."
Judith Clarke
Completed
02/17/2017 1:09 PM
Christine Limbert
Completed
02/24/2017 9:40 AM
Budget and Finance
Completed
02/28/2017 10:54 AM
Maria Slavik
Completed
02/28/2017 11:38 AM
Kathy Peters
Completed
02/28/2017 12:39 PM
Board of County Commissioners
Pending
03/15/2017 9:00 AM
ORIGINAL
PO NO. 950000
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
LOCAL GOVERNMENTAL AGREEMENT
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AGREEMENT NO. 4600003535
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AGREEMENT is entered into as of by and between the South Florida
Water Management District (DISTRICT) and Monroe County Board of County Commissioners
(RECIPIENT).
WHEREAS, the DISTRICT is a government entity created by Chapter 373, Florida
Statutes; and
WHEREAS, the DISTRICT desires to provide financial assistance to the RECIPIENT
for the Key Largo II Roadway and Drainage Improvement Project; and
WHEREAS, the RECIPIENT warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms and conditions of this
AGREEMENT; and
WHEREAS, the Governing Board of the DISTRICT, at its September 8, 2016 meeting,
approved entering into this AGREEMENT with the RECIPIENT;
NOW, THEREFORE, in consideration of the covenants and representations set forth
herein and other good and valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties agree as follows:
1. The DISTRICT agrees to contribute funds and the RECIPIENT agrees to perform the
work set forth in Exhibit "A" attached hereto and made a part hereof, subject to availability
of funds and in accordance with their respective authorities for the Key Largo II Roadway
and Drainage Improvement Project.
2. The period of performance of this AGREEMENT shall commence on October 1, 2016
and shall terminate on October 31, 2018.
Agreement No. 4600003535, Page I of 7
3. The total DISTRICT contribution for all work completed herein shall not exceed the
amount of $150,000 or 50% of eligible stormwater expenditures for the project as noted in
Exhibit B, whichever is less.
4. The RECIPIENT shall submit Reimbursement Request Packages as described in the
Payment and Deliverables Schedule set forth in Exhibit `B" attached hereto and made a
part hereof. Payments by the DISTRICT shall be made following receipt and acceptance
of the Reimbursement Request Packages by the DISTRICT's Project Manager.
Reimbursement Request Packages shall adequately demonstrate completion of each Task
in accordance with Exhibit "A" and shall include, but not be limited to, a copy of the
RECIPIENT's invoice and other documentation supporting payment.
5. The DISTRICT's payment is a reimbursement of actual eligible expenditures and is
therefore contingent on adequate documentation to support actual eligible expenditures
within the not -to- exceed AGREEMENT funding limitation. The RECIPIENT should
provide prior written notice to the DISTRICT's Project Manager of its decision to apply
the unexpended balance toward a subsequent Task. Actual eligible expenditures less than
the estimated project cost will result in a reduced final payment per the AGREEMENT
funding limitation. The RECIPIENT is responsible for any additional funds either
through local revenues, grants, other appropriations, and /or other funding sources.
6. The RECIPIENT shall provide evidence that its minimum cost -share of 50% has been
met for each submitted invoice. Absence of proper supporting documentation may result
in non - payment or audit and return of prior payments. In no event shall the DISTRICT
be liable for any contribution hereunder in excess of $150,000.
7. If the total consideration for this AGREEMENT is subject to multi -year funding
allocations, funding for each applicable fiscal year of this AGREEMENT will be subject
to Governing Board budgetary appropriation. In the event the DISTRICT does not
approve funding for any subsequent fiscal year, this AGREEMENT shall terminate upon
expenditure of the current funding, notwithstanding other provisions in this
AGREEMENT to the contrary. The DISTRICT will notify the RECIPIENT in writing
after the adoption of the final DISTRICT budget for each subsequent fiscal year if funding
is not approved for this AGREEMENT.
8. The RECIPIENT shall submit quarterly financial reports to the DISTRICT providing a
detailed accounting of all expenditures incurred hereunder throughout the term of this
AGREEMENT. The RECIPIENT shall report and document the amount of funds
expended per month during the quarterly reporting period and the AGREEMENT
expenditures to date within the maximum not -to- exceed AGREEMENT funding
limitation.
9. The RECIPIENT's contribution shall be at least 50% of the total amount of the project in
conformity with the laws and regulations governing the RECIPIENT.
10. All work to be performed under this AGREEMENT is set forth in Exhibit "A ", Statement
of Work, which is attached hereto and made a part of this AGREEMENT. The
RECIPIENT shall submit quarterly progress reports detailing the status of work to date
for each task. The work specified in Exhibit "A" shall be under the direction of the
RECIPIENT but shall be open to periodic review and inspection by either party. No work
Page 2 of 7, Agreement No. 4600003535
set forth in Exhibit "A" shall be performed beyond September 28, 2018 unless authorized
through execution of an amendment to this AGREEMENT to cover succeeding periods.
11. The RECIPIENT shall not subcontract, assign or transfer any other work under this
AGREEMENT without the prior written consent of the DISTRICT's Project Manager.
The RECIPIENT agrees to be responsible for the fulfillment of all work elements included
in any subcontract and agrees to be responsible for the payment of all monies due under
any subcontract. It is understood and agreed by the RECIPIENT that the DISTRICT
shall not be liable to any subcontractor for any expenses or liabilities incurred under the
subcontract(s).
12. Both the DISTRICT and the RECIPIENT shall have joint ownership rights to all work
items, including but not limited to, all documents, technical reports, research notes,
scientific data, computer programs, including the source and object code, which are
developed, created or otherwise originated hereunder by the other party, its
subcontractor(s), assign(s), agent(s) and /or successor(s) as required by the Exhibit "A ",
Statement of Work. Both parties' rights to deliverables received under this AGREEMENT
shall include the unrestricted and perpetual right to use, reproduce, modify and distribute
such deliverables at no additional cost to the other party.
13. The RECIPIENT, to the extent permitted by law, assumes any and all risks of personal
injury, bodily injury and property damage attributable to negligent acts or omissions of the
RECIPIENT and the officers, employees, servants and agents thereof. The RECIPIENT
represents that it is self - funded for Worker's Compensation and liability insurance,
covering bodily injury, personal injury and property damage, with such protection being
applicable to the RECIPIENT, its officers and employees while acting within the scope
of their employment during performance of under this AGREEMENT. In the event that
the RECIPIENT subcontracts any part or all of the work hereunder to any third party, the
RECIPIENT shall require each and every subcontractor to identify the DISTRICT as an
additional insured on all insurance policies as required by the RECIPIENT. Any contract
awarded by the RECIPIENT shall include a provision whereby the RECIPIENT's
subcontractor agrees to indemnify, pay on behalf, and hold the DISTRICT harmless from
all damages arising in connection with the RECIPIENT's subcontract.
14. The RECIPIENT and the DISTRICT further agree that nothing contained herein shall be
construed or interpreted as (1) denying to either party any remedy or defense available to
such party under the laws of the State of Florida; (2) the consent of the State of Florida or
its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State of
Florida beyond the waiver provided in Section 768.28, Florida Statutes.
15. The parties to this AGREEMENT are independent entities and are not employees or
agents of the other parties. Nothing in this AGREEMENT shall be interpreted to establish
any relationship other than that of independent entities, between the DISTRICT, the
RECIPIENT, their employees, agents, subcontractors or assigns, during or after the term
of this AGREEMENT. The parties to this AGREEMENT shall not assign, delegate or
otherwise transfer their rights and obligations as set forth in this AGREEMENT without
the prior written consent of the other parties. Any attempted assignment in violation of
this provision shall be void.
Page 3 of 7, Agreement No. 4600003535
16. The parties to this AGREEMENT will not discriminate against any person on legally
protected bases in any activity under this AGREEMENT.
17. The RECIPIENT, its employees, subcontractors or assigns, shall comply with all
applicable federal, state and local laws, regulations and requirements relating to the
performance of this AGREEMENT. The DISTRICT undertakes no duty to ensure such
compliance, but will attempt to advise the RECIPIENT, upon request, as to any such laws
of which it has present knowledge.
18. Either party may terminate this AGREEMENT at any time for convenience upon thirty
(30) calendar days prior written notice to the other party. In the event of termination, all
funds not expended by the RECIPIENT for authorized work performed through the
termination date shall be returned to the DISTRICT within sixty (60) days of termination.
19. The RECIPIENT shall allow public access to all project documents and materials in
accordance with the provisions of Chapter 119, Florida Statutes. Should the RECIPIENT
assert any exemptions to the requirements of Chapter 119 and related Statutes, the burden of
establishing such exemption, by way of injunctive or other relief as provided by law, shall be
upon the RECIPIENT.
20. The RECIPIENT shall maintain records and the DISTRICT shall have inspection and audit
rights below. The RECIPIENT shall similarly require each subcontractor to maintain and
allow access to such records for audit purposes:
A. Maintenance of Records: The RECIPIENT shall maintain all financial and non-
financial records and reports directly or indirectly related to the negotiation or performance
of this AGREEMENT including supporting documentation for any service rates,
expenses, research or reports. Such records shall be maintained and made available for
inspection for a period of five (5) years from the expiration date of this AGREEMENT.
B. Examination of Records: The DISTRICT or designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this AGREEMENT. Such examination may be
made only within five (5) years from the expiration date of this AGREEMENT.
C. Extended Availability of Records for Legal Disputes: In the event that the DISTRICT
should become involved in a legal dispute with a third party arising from performance
under this AGREEMENT, the RECIPIENT shall extend the period of maintenance for
all records relating to the AGREEMENT until the final disposition of the legal dispute.
All such records shall be made readily available to the DISTRICT.
21. If the DISTRICT's contribution includes state or federal appropriated funds, the
RECIPIENT shall, in addition to the obligations set forth in paragraph 20 above, require
each subcontractor to maintain and allow access to such records in compliance with the
requirements of the Florida State Single Audit Act and the Federal Single Audit Act.
22. All notices or other communication regarding this AGREEMENT shall be in writing and
forwarded to the attention of the following individuals:
Page 4 of 7, Agreement No. 4600003535
South Florida Water Management District
Monroe County
Ann: Nestor Garrido, Project Manager
Attn: Debra London, Project Manager
Attn: Sharman Rose, Contract Specialist
102050 Overseas Highway, Suite 229
3301 Gun Club Road
Key Largo, FL 33037
West Palm Beach, FL 33406
Telephone No: (305) 453 -8754
Telephone No: (561) 682 -2167
Email: London- Debra@monroecounty -fl.gov
Email: shrose@sfwmd.gov
23. RECIPIENT shall send its invoices and any attachments to APInvoice(a,sfwmd.gov and
a copy to the DISTRICT Project Manager. All invoices must reference the
RECIPIENT's legal name as authorized to do business with the State of Florida;
DISTRICT'S AGREEMENT Number and Purchase Order (PO) Number as specified on
the cover /signature page of the AGREEMENT; a unique invoice number not previously
used; date; a description of the services performed, and the amount to be
invoiced. RECIPIENT shall: 1) submit invoices using a pdf file at a resolution of no less
than 300 dpi; 2) name the pdf file with the RECIPIENT's name and the PO number; 3)
provide all required attachments with the invoice file (refer to Attachment 1 to Exhibit C),
and 4) include the PO number and Invoice number in the subject line of the email. If email or pdf
filing is not possible, the RECIPIENT must provide the above to the following address:
South Florida Water Management District
Accounts Payable
P.O. Box 24682
West Palm Beach, FL 33416 -4682
RECIPIENT must submit its invoices in compliance with the requirements of this
subsection and all other terms and conditions of this AGREEMENT in order to receive
prompt payment by the DISTRICT as described in Section 218.70, F.S. RECIPIENT's
failure to follow the instructions set forth in the AGREEMENT regarding a proper invoice
and acceptable services and/or deliverables may result in an unavoidable delay in payment
by the DISTRICT.
24. RECIPIENT recognizes that any representations, statements or negotiations made by
DISTRICT staff do not suffice to legally bind DISTRICT in a contractual relationship unless
they have been reduced to writing and signed by an authorized DISTRICT representative.
This AGREEMENT shall inure to the benefit of and shall be binding upon the parties, their
respective assigns, and successors in interest.
25. This AGREEMENT may be executed in one or more counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same
instrument. A photocopy, electronic or facsimile copy of this AGREEMENT and any
signatory hereon shall be considered for all purposes as original.
26. This AGREEMENT may be amended, extended or renewed only with the written
approval of the parties. The DISTRICT shall be responsible for initiating any amendments
to this AGREEMENT, if required.
27. This AGREEMENT, and any work performed hereunder, is subject to the Laws of the
State of Florida. Nothing in this AGREEMENT will bind any of the parties to perform
Page 5 of 7, Agreement No. 4600003535
beyond their respective authority, nor does this AGREEMENT alter the legal rights and
remedies which the respective parties would otherwise have, under law or at equity.
28. Should any term or provision of this AGREEMENT be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by force
of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity shall not
affect any other term or provision of this AGREEMENT, to the extent that the
AGREEMENT shall remain operable, enforceable and in full force and effect to the extent
permitted by law.
29. Failures or waivers to insist on strict performance of any covenant, condition, or provision of
this AGREEMENT by the parties shall not be deemed a waiver of any of its rights or
remedies, nor shall it relieve the other party from performing any subsequent obligations
strictly in accordance with the terms of this AGREEMENT. No waiver shall be effective
unless in writing and signed by the party against whom enforcement is sought. Such waiver
shall be limited to provisions of this AGREEMENT specifically referred to therein and shall
not be deemed a waiver of any other provision. No waiver shall constitute a continuing waiver
unless the writing states otherwise.
30. Any dispute arising under this AGREEMENT which cannot be readily resolved shall be
submitted jointly to the signatories of this AGREEMENT with each party agreeing to seek
in good faith to resolve the issue through negotiation or other forms of non - binding
alternative dispute resolution mutually acceptable to the parties. A joint decision of the
signatories, or their designees, shall be the disposition of such dispute.
31. This AGREEMENT states the entire understanding and agreement between the parties and
supersedes any and all written or oral representations, statements, negotiations, or agreements
previously existing between the parties with respect to the subject matter of this
AGREEMENT.
32. Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in preceding paragraphs 1— 31
(b) Exhibit "A" Statement of Work
(c) Exhibit `B" Payment and Deliverable Schedule
(d) all other exhibits, attachments and documents specifically incorporated herein by
reference
Page 6 of 7, Agreement No. 4600003535
IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby
execute this AGREEMENT on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
BY ITS GOVERNING BOARD
Lennart J. Lindahl, P.E.
Assistant Executive Director
By. . . ......a.
Dorothy A. Bradshaw, Director
Administrative Services Division
-23
By:
Deputy Clerk
Name of Authorized Individual
TitW
Date:
MONROE COUNTY ATTORNEY
A PROV" To FRM,
B Ro �
CHRISTIN M. LIMBERT- AR
ASSISTMFF �UNTY ATTORNEY
Data
Page 7 of 7, Agreement No. 4600003535
EXHIBIT "A"
STATEMENT OF WORK
Key Largo II Roadway and Drainage Improvement Project
Monroe County
1.0 INTRODUCTION AND BACKGROUND
The South Florida Water Management DISTRICT (DISTRICT) has allocated funding in Fiscal
Year 2017 to local governments and other entities for construction and implementation of
stormwater management, alternative water supply, and water conservation projects through the
Cooperative Funding Program.
This project is part of a 5 -year, $22- million, countywide roadway and drainage improvement
program that was approved by Monroe County (COUNTY) in 2014. The project area is
approximately 14 acres and is comprised of residential neighborhoods that contribute stormwater
runoff which typically contains nutrients, oils, metals, and suspended solids. The project consists
of implementing best management practices (BMPs) to reduce pollutant and particulate loading to
the nearshore waters of Florida Bay and the Atlantic Ocean, which are designated as Outstanding
Florida Waters (OFW). Improving water quality and stormwater management is a priority of the
COUNTY's 2030 Comprehensive Plan. Protecting water quality through effective stormwater
management is also a priority in the COUNTY's Strategic Plan.
2.0 OBJECTIVE
General project objectives, which align with the mission of the DISTRICT, include managing and
protecting water resources of the region by balancing and improving flood control, water quality,
and natural systems. The project specific objectives are to improve the quality and reduce the
quantity of stormwater discharges to nearshore waters of Florida Bay and the Florida Reef Tract.
3.0 SCOPE OF WORK
The COUNTY shall construct stormwater conveyance system features in accordance with BMPs
along roadways within the Lime Grove, Sunset Point, Bay Harbor, and Sunrise Point subdivisions
in Key Largo. These features generally include:
• Approximately 5,000 linear feet of natural swales;
• Approximately 500 linear feet of exfiltration trenches;
• Approximately 200 linear feet of X- dimeter pipe;
• Approximately 30 inlet structures with pollutant retardant baffles and associated
appurtenances.
Agreement No. 4600003535, Exhibit "A" Page 1 of 2
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and /or vendors to provide the professional and construction services
required. The COUNTY will also be responsible for project management, budget management,
quality control, and public outreach.
4.0 WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below:
Task 1
Submit design plans, project specifications, bid amount documentation, and Notice to Proceed
(NTP) to the DISTRICT Project Manager via email.
Initiate construction activities per design plans, project specifications, and applicable permits.
Tasks 2 though 7
Continue construction activities per design plans, project specifications, and applicable permits.
Submit a quarterly status report (Exhibit "C ") to the DISTRICT Project Manager via email which
provides a narrative of construction activities completed since the NTP was issued; a discussion
of project status; an explanation of conflicts or issues, if any, which may affect construction
progress or project performance; and a description of other pertinent information attached to the
quarterly status report such as project oversight /management documentation, results from
applicable inspections or field tests, addendums or revisions to design plans or project
specifications, and relevant project correspondence.
Task 8
Complete construction activities (100 %) per design plans, project specifications, and applicable
permits.
Submit a Reimbursement Request Package to the DISTRICT Project Manager which includes
Certificate of Completion, a RECIPIENT invoice and supporting documentation such as
consultant, contractor, and /or vendor invoices and proof of payment(s).
Agreement No. 4600003535, Exhibit "A" Page 2 of 2
EXHIBIT "B"
PAYMENT AND DELIVERABLES SCHEDULE
Key Largo II Roadway and Drainage Improvement Project
Monroe County
The schedule set forth below is October 1, 2016 to September 28, 2018.
All deliverables submitted hereunder are subject to review and acceptance by the District Project
Manager. Acceptability of all work will be based on the judgment of the District that the work is
technically complete and accurate.
Payment shall be made following receipt and acceptance by the District of the Reimbursement Request
Package(s) in accordance with the schedule set forth below. The Recipient shall submit a reimbursement
request upon completion of each Task noted below. If applicable, the Recipient shall submit a final
reimbursement request for payment on or before September 28, 2018 for reimbursement. All
reimbursement requests shall be accompanied by adequate documentation to demonstrate completion of
each Task in accordance with Exhibit A the Statement of Work (SOW).
Reimbursement Request Packages shall include, but not be limited to, a copy of the Recipient's invoice,
signed certification letter for partial payment that the Task(s) is (are) complete per the SOW or that the
project is complete per the SOW, copies of vendor invoices, and any other documentation supporting
payment. Reimbursement Request Packages shall adequately demonstrate completion of each Task in
accordance with Exhibit A the SOW.
The District shall only be obligated to pay for documented actual construction costs within the not -to-
exceed amounts specified below. In no event shall the District's total obligation exceed the amount
specified below for the total Agreement; however, an actual construction cost less than the estimated
construction cost may result in a reduced final payment. The Recipient is responsible for any additional
funds either through local revenues, grants, other appropriations, and /or other funding sources.
Total payment by the District for all work completed herein shall not exceed the amount of $150,000.00
If the total consideration for this Agreement is subject to multi -year funding allocations, funding for each
applicable fiscal year will be subject to Governing Board budgetary appropriation. In the event the District
does not approve funding for any subsequent fiscal year, this Agreement shall terminate upon expenditure
of the current funding, notwithstanding other provisions in this Agreement to the contrary.
Agreement No. 4600003535, Exhibit `B" Page 1 of 2
If applicable, interim Reimbursement Request Packages shall be submitted upon completion of the task(s) noted
above. Reimbursement Request Packages must be submitted on or before September 28, 2018 for reimbursement.
Exhibit C Quarterly Status Reports are due within ten (10) days of the due date.
Ineligible costs include, but not limited to, permits, as- builts, videos, early completion bonus, bonds and insurance,
etc.
Agreement No. 4600003535, Exhibit `B" Page 2 of 2
DISTRICT
Estimated
Task
Deliverable(s)
Due Date
RECIPIENT
Not -To-
Project
Share
Exceed
Cost
Share
Plans, Manufacturers'
1
Specifications, Bid
July 31, 2017
N/A
N/A
N/A
Amount Documentation,
and NTP
2
Exhibit "C" - Quarterly
March 31, 2017
N/A
N/A
N/A
Status Report
3
Exhibit "C" - Quarterly
June 30, 2017
N/A
N/A
N/A
Status Report
4
Exhibit "C" - Quarterly
September 29,
N/A
N/A
N/A
Status Report
2017
5
Exhibit "C" - Quarterly
December 29,
N/A
N/A
N/A
Status Report
2017
6
Exhibit "C" - Quarterly
March 30, 2018
N/A
N/A
N/A
Status Report
7
Exhibit "C" - Quarterly
June 29, 2018
N/A
N/A
N/A
Status Report
Exhibit "C" - Quarterly
Status Report
Complete 100% of
construction activities per
September 28,
8
plans, manufacturers'
2018
$650,000
$150,000
$800,000
specifications, and
applicable permits.
Reimbursement Request
Package
Total
$650,000
$150,000
$800,000
If applicable, interim Reimbursement Request Packages shall be submitted upon completion of the task(s) noted
above. Reimbursement Request Packages must be submitted on or before September 28, 2018 for reimbursement.
Exhibit C Quarterly Status Reports are due within ten (10) days of the due date.
Ineligible costs include, but not limited to, permits, as- builts, videos, early completion bonus, bonds and insurance,
etc.
Agreement No. 4600003535, Exhibit `B" Page 2 of 2
EXHIBIT "C"
QUARTERLY STATUS REPORT
KEY LARGO II ROADWAY AND DRAINAGE IMPROVEMENT PROJECT
1.0 DATE OF REPORT
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2.0 NAME AND TITLE OF PERSON COMPLETING REPORT
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3.0 NARRATIVE OF CONSTURCTION ACTIVITIES COMPLETED TO DATE OR SINCE LAST
REPORT
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4.0 DISCUSSION OF OVERALL PROJECT STATUS
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5.0 EXPLANATION OF CONFLICTS, IF ANY, WHICH MAY AFFECT CONSTRUCTION
PROGRESS OR PROJECT PERFORMANCE
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6.0 DESCRIPTION OF OTHER PERTINENT INFORMATION ATTACHED THIS REPORT FOR
FURTHER CLARIFICATION OF DETAILS CONTAINED IN CONSTRUCTION
ACTIVITIES NARRATIVE, OVERALL PROJECT STATUS DISCUSSION, AND /OR
CONFLICTS EXPLANATION
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Agreement No. 4600003535, Exhibit "C ", Page 1 of 1