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Item C05County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida. Key y w ) �i� Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting March 15, 2017 Agenda Item Number: C.5 Agenda Item Summary #2697 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200 none AGENDA ITEM WORDING: Approval of First Amendment to contract with Cliffhanger Janitorial, Inc., for janitorial services at Key West International Airport, renewing the agreement for one (1) year and increasing annual contract amount from $394,999.92/yr. to $403,294.92/yr. for annual CPI adjustment of 2.1 %. ITEM BACKGROUND: The County held a bid opening on December 3, 2015, following the issuance of a notice of competitive solicitation for janitorial services at KWIA. Cliffhanger Janitorial (Cliffhanger) was determined to be the most responsive bidder, and on February 10, 2016, the BOCC awarded the bid and contract to Cliffhanger for one -year with three (3) one -year renewal options. PREVIOUS RELEVANT BOCC ACTION: Approved request to advertise for bids for janitorial services on May 20, 2015, and awarded bid and contract to Cliffhanger Janitorial, Inc. on February 10, 2016. CONTRACT /AGREEMENT CHANGES: Increasing annual contract amount from &394,999.92/yr to $403,294.91/yr for annual CPI adjustment of 2.1 STAFF RECOMMENDATION: Approval. DOCUMENTATION: KW Intl Airport 1 st Amendment FINANCIAL IMPACT: Effective Date: 03/1/2017 Expiration Date: 2/28/2018 Total Dollar Value of Contract: $403,294.92 Total Cost to County: 0.00 Current Year Portion: Budgeted: Yes Source of Funds: Airport Fund 404 CPI: 2.1% Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Beth Leto Completed 02/28/2017 10:44 AM Donald DeGraw Completed 02/28/2017 12:40 PM Pedro Mercado Completed 02/28/2017 1:59 PM Budget and Finance Completed 02/28/2017 2:38 PM Maria Slavik Completed 02/28/2017 2:39 PM Kathy Peters Completed 02/28/2017 5:04 PM Board of County Commissioners Pending 03/15/2017 9:00 AM CLIFFHANGER JANITORIAL, INC. 77' KEY WEST INTERNATIONAL AIRPORT THIS FIRST AMENDMENT is made and entered into this day of 2017, by and between the Board of County Commissioners of MONROE COUNTY (County) and Cliffhanger Janitorial, Inc., (Contractor). WHEREAS, on February 10, 2016 the parties entered into an agreement (hereafter original agreement) for Contractor to provide janitorial services at the Key West International Airport, and WHEREAS, in accordance with Section 4 of the original agreement, the parties wish to renew the agreement for one (1) year and adjust the annual contract amount in accordance with CPI-U for the preceding calendar year ending December 2016; NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained, the parties do hereby agree as follows: SECTION I. Article 2. CONTRACT SUM of the original agreement is amended to read as follows: 2. CONTRACT SUM. Effective March 1, 2017, the County shall pay to the Contractor for the faithful performance of said service on a per week in arrears basis for each of twelve (12) months. The Contractor shall invoice KWIA weekly for janitorial services performed under the Specifications contained herein. The Contract amount shall be $403,294.92 per year (S394,99 9.92 per year plus 2.1% CPl adjustment of $8,295.00)." SECTION 2. Article 4. TERM OF CONTRACT/RENEWAL of the original agreement is amended to read as follows: 4. TERM OF CONTRACT/RENEWAL. a) This Contract shall be for a period of one year commencing on March 1, 2017 and terminating on February 28, 2018. b) The parties shall have the option to renew this agreement after the second year, for two additional one year periods. The contract amount agreed to herein may he adjusted annually, on the renewal date of each year, by a percentage equal to the percentage increase in the CPI for urban consumers for the preceding calendar year. c) Should additional service be required at KWIA on a permanent basis, the additional specific tasks, and costs for these tasks, will be mutually agreed upon in writing, and approved by the Airport Manager and by the Contractor." Pagel oft SECTION 3. All other provisions of the February 10, 2016 original agreement not inconsistent herewith shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their respective officer or representative thereunto duly authorized the day and year first above written. (SEAL) ATTEST: KEVIN MADOK, CLERK LE Deputy Clerk ♦ 1! 1 11 Lai WIL9191 X-01wks,01121 M Mayor/Chairman CLIFFHANGER JAN1 AL, INC. By: ---- Z�� A9 rA Roberto Ca NIA I I was 1. Meryddo, Esq. Florida Bar No.: 0084050 P.O. Box 1026 Key West, FL 33041-1026 (305) 292-3470 lot 1 a= Title Page 2 ace M IN v"T, VA MIM 0 ICU V DI 4 1 ,40r,'% V [@]t2V,'J THIS CONTRACT, made and entered into this 101h day of February, 2016, by a between the Board of County Commissioners of MONROE COUNTY (County) a Cliffhanger Janitorial, Inc., (Contractor). The parties hereto, for the considerations herein s forth, mutually agree as follows: I 1. SCOPE OF WORK. The Contractor shall provide janitorial services at the Key West International Airport, including all necessary equipment required in the performance • same, and perform all of the work described in the Scope of Work (Exhibit A), attached hereto and incorporated as part of this document. The Contractor shall insure all exterior doors are locked upon their departure after business hours. 2. CONTRACT SUM. The County shall pay to the Contractor for the faithfim performance of said service on a per week in arrears basis for each of twelve (12) months. TIM Contractor shall invoice KWIA weekly for janitorial services performed under t Specifications contained herein. The Contract amount shall be $394,999.92 per year. I b) Any ambiguity or uncertainty in the Specifications shall be interpreted ars construed by the Airport Manager, and his decision shall be final and binding upon all partiess 4. TERM OF CONTRACT/RENEWAL. a) This Contract shall be for a period of one year commencing on March 1, 201 ?.nd terminating on February 28, 2017. 1 b) The parties shall have the option to renew this agreement after the first year, f I three additional one year periods. The contract amount agreed to herein may be adjust] annually, on the renewal date of each year, by a percentage equal to the percentage increase the CP1 for urban consumers for the preceding calendar year. C) Should additional service be required at KWIA on a permanent basis, t additional specific tasks, and costs for these tasks, will be mutually agreed upon in writing, a approved by the Airport Manager and by the Contractor. 5. INDEPENDENT 1 T ' I R all times and for all purposes Unda& this agreement the Contractor is an independent contractor and not an employee of the Board County Commissioners for Monroe County. No statement contained agreement I /. contractor * * o • • .. 74 K 14. 11111 EFFECT. The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the County and Contractor and their respective legal representatives, successors, and assigns. 15. AUTHORITY. Each party represents and warrants to the other that tl execution, delivery and performance of this Agreement have been duly authorized by necessary County and corporate action, as required by law. I 16. CLAIMS FOR FEDERAL OR STATE AID. Contractor and County agr that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds further the purpose of this Agreement; provided that all applications, requests, grant proposal and funding solicitations shall be approved by each party prior to submission. I 20. COVENANT OF 110 LIIM� ST. County and Contractor covenant th I neither presently has any interest, and shall not acquire any interest, which would conflict any manner or degree with its performance under this Agreement, and that only interest of ea is to perform and receive benefits as recited in this Agreement. I M 0 terminated immediately at the option of the Board by written notice of termination delivered person or by mail to the contractor. The Board shall not be obligated to pay for any servic provided by the contractor after the contractor has received written notice of termination. I authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth. The provider shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Continued funding by the Board is contingent upon retention of appropriate local, state, and/or federal certification and/or licenser of contractor. 34. NOTICE REQUIREMENT. Any notice required or permitted under th agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party certified mail, returned receipt requested, to the following: I MWOM 0 RM 90301 a) The County may cancel this contract for cause with seven days notice to tfs- contractor. Cause shall constitute a breach of the obligations of the Contractor to perform t1M. services enumerated as the Contractor's obligations under this contract. I b) Except for the County's termination because of non-appropriation in paragraph 32, either of the parties hereto may cancel this agreement without cause by giving the other party thirty days written notice of its intention to do so. b) Airport Tenant Defined. An airport tenant means any person, entity, organization, partnership, corporation, or other legal association that has an agreement with the airport operator to conduct business on airport property. The term also includes an airport tenant as defined in 49 CFR 1540.5. Each signatory to this Agreement, other than the airport operator, is 2328�� c) Airport Operator Defined. As used in this Agreement, airport operator means Monroe County, Florida, its elected and appointed officers, and its employees. d) Airport Property Defined. Airport property shall mean the property owned or leased by, or being lawfully used by, the airport operator for civil aviation and airport-related purposes. For purposes • this Agreement, airport property is the property generally referred to as the Key West Airport, the Marathon Airport, or both as may be set forth in this Agreement. e) Inspection Authority. The airport tenant agrees to allow Transportation Security Administration (TSA) authorized personnel, at any time or any place, • make inspections or tests, including copying records, to determine compliance of the airport operator or airport tenant with the applicable security requirements of Chapter 49, United States Code, and 49 CFR 1540, et seq. f) Airport Security Program. The airport tenant agrees to become familiar, to the extent permitted by the airport operator, with the Airport Security Program promulgated by the airport operator and approved by TSA, and also agrees to conform its' operations and business activities • the requirements • the Airport Security Program. g) Tenant Security Program. If permitted under TSA regulations, the airport tenant may voluntarily undertake to maintain an Airport Tenant Security Program as referred to in 49 CFR 1542.113. If the airport tenant voluntarily promulgates an Airport Tenant Security Program that is approved by TSA, such program, as may be amended and approved from time to time, shall be automatically incorporated into this Agreement. 0 m (5). Survival of Sub-Section. This sub-section h shall survive the cancellation or termination of this Agreement, and shall be in full force and effect. 37. MUTUTAL REVIEW. This agreement has been carefully reviewed by the Contractor and the County, therefore this agreement is not to be construed against either party on the basis of authorship. V_2 11 lll '11 ij� lj�'ill l ill �� � 10 IN WITNEQQ WHEREOF, the parties have caused this Agreement to be executed this -4-t— day of 2016. P.O. Box 1026 Kep West EL 33041-1024, (31 5) 292-3470 SCOPE OF WORK JANITORIAL SERVICES - KEY WEST INTERNATIONAL AIRPORT Scope of Services for Janitorial work shall consist of: Main Terminal Airline Area Check and clean baggage scale and bag belt Empty and clean all trashcans and throw away in dumpster Clean offices Operations Are Rest Rooms Clean restrooms (I time in am, I time in pm) MAY M IM IN Mop and buff floors. Escalators and Stairs (Every other a Clean top and bottom landing area of escalator and stairs. Clean handrails and railings. Glass Doorsfrracks[Windows and Sills /Passenger Bridge Check and clean every other day. NVIUMIM-7j" Elevators Clean walls, doors, door tracks and clean Terminal and Arrival Area Pick up litter, sweep, wipe off benches, empty ashtrays, remove gum, empty trash cans and put in dumpster (2 times in am, 2 times in pm) !r 1 im-3 4 M Airlines Area Dust behind ticket counters and mop hallways Vacuum Greyhound Bus Station Clean restrooms Clean public area L -1 If- W 196IMMMI MIfIrA=' I IFKHRMF71M=q, "W" TI-271 MI Elevator Mop floors and spot clean walls 13 11 111111111111irill1r; I I I I I I I Terminal Strip and wax floors Baggage Bridge and Stairwell Sweep and buff bridge Sweep and mop stairs Clean handrails and doors Clean interior windows Restrooms Deep clean restrooms grout Customs Border Protection and Sheriff's Office Deep clean carpeting Conch Flyer Beach Bar Clean windows High Window areas such as: VCB Bld Restaurants, East/West end of Terminal Passenger & Bag belt bridges, etc Detailed cleaning of interior and exterior of all high windows Airline Area Deep clean carpeting Administrative Offices Deep clean carpeting Note: Morning shift will consist of one supervisor and four laborers and the night shift will have one lead supervisor and two laborers (one of the night shift laborers shall be experienced with and dedicated to floor maintenance). 14