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Item C06County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida. Key y w ) �i� Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting March 15, 2017 Agenda Item Number: C.6 Agenda Item Summary #2699 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Maria Fernandez- Gonzalez (305) 292 -4448 N/A AGENDA ITEM WORDING: Approval of a Professional Services Agreement between Monroe County and Health Designs, Inc. for Health Designs to provide a Wellness Champion that will travel to all County office locations and promote wellness and ways to utilize health and prescription insurance benefits in a more prudent way to save money for the insurance user, as well as the County. ITEM BACKGROUND: The County has been working toward providing increased education related to wellness, as well as use of health and prescription benefits. County benefits staff are focused on operations of all county benefits and are located in Key West. To increase awareness and to help educate employees of the County, as well as the constitutional officers, employees, we are requesting approval to engage the services of a consultant with expertise in health benefits to serve as an "Onsite Wellness Champion ". The concept is for the consultant to visit every County Office Building every quarter, when the employees are most likely to attend and receive training about the features of the Monroe County Wellness Program and the health and prescription plan with a focus on how to save money. Exhibit A attached to the contract shows the scheduled quarterly site visits beginning July 2017. Each visit will include: 1) 30 Minute Wellness Topic Discussion; 2) Recap of the MCBOCC Passport to Wellness Program Guidelines /Incentives /Countdown and 3) MCBOCC Health Plan Education Items (items will be provided by Benefits Office). * Personal Health Assessment. Wellness participation in the Preventative Screenings Program in 2016 was as follows: Wellness participation in the Health Fairs has increased steadily over the past several years as follows: HEALTH FAIRS PREVENTATIVE SCREENINGS EMPLOYERS TOTALEMPLOYEES, RETIREES, DEPENDENTS #OFEMPLOYEESTHAT ATTENDED THE20G HEALTH FAIR PERCENT OF EMPLOYEESTHAT ATTENDED HEALTH FAIR BENEFIT GIVEN FOR PARTICIPATION #OF EM PLOYEES NMOPARTICRATEO IN PREVENTIVE SCREENINGS EM PLOYEES THAT PARTICIPATED IN PREVENTATIVE SCREENINGS BENEFITGINEN FORPARTICIPATION RETIREES 422 1 2% N/A N/A N/A N/A 825 b 1% N/A N/A N/A N/A MC SHERIFF OFFICE 540 32 6% N/A 112 21% $25 /Month$ 300 /}earsavirgs on health insurance COUNTYCLERK 15 31 41% N/A 30 40% $25 1Month$ 300 /}earsa,i o n health insurance —COLLECTOR 51 11 22% N/A 20 57% $25 /Month$ 300 /}earsavirgs on health insurance PROPERTYAPPRAISER 38 23 61% 4HOURSTIM E OFF 24 63% $25 /Month- $300 /}earsavirgs on health insurance SUPERVISOROF ELECTIONS p N/A N/A N/A 5 50% $25 1Month$ 300 /}earsav,r — heahhinsurance PLUS 8 ---F COURTADM INISTRATION 23 9 38% 4HOURSTIM E OFF 4 52% $25 /Month- $300 /}earsavings on health insurance 3 2 67% 4HOURSTIM E OFF 3 1[10% $25 /Month$ 300 /}earsavirgs on health insurance AD 238 46% 4HOURSTIM E OFF GB SS% $25 /Month- $300 /}earsavings on health insurance 2600 1363 383 BOARD OF COUNTY COMMISSIONERS DEPARTMENT PARTICIPATION IN HEALTH FAIRS DEPARTMENT PARTICIPATION IN PREVENTATIVE CARE Guardian Ad Lft— 1 1 %10% Guardian Ad Lrtem 1 100% D— yAdminisfrator ] ] pp% Ergineedng g 100% Pmject M anag —1 V 10 100% Emplo yee Services Budget &Finance 6 5 83% County Attorney Planning &Env Reso urces 27 22 81% Planning &Env Reso urces Roads &Bridges 31 23 74% Project M anagemen 5 50% Engineering 6 4 67% Veteran Affairs 5 50% Facilities 6] 44 — Solid Waste ] 47% Employee Services 1B 6 60% County Administrate 3 43% Code B 60% Library Services C 42% Solid Wasfe S B 60% Cade g 40% Library Services 38 22 58% Airport Services 6 40% CountyAt—y 8 56% Tec hnical Services 5 38% Technical Services C 1 54% Budget &Finance 2 33% Airport Services S 1 41% Roads &Bridges 0 20% Social Services 30 M 47% Facilities P 27% Building 37 16 43% Emergency Services 30 23% Fleet S 5 33% Building 8 22% BOCC 11 3 27% So cial Services 6 20% Veteran Affairs p 2 20% Fleet 3 20% Emergency Services pt II .% BOCC 2 18% Enen Bservices 1 6 0% E-111. n Services o OB Trauma star 1 6 0% Trauma Star 0 0% 513 238 46% I G8 33% Wellness participation in the Health Fairs has increased steadily over the past several years as follows: PREVIOUS RELEVANT BOCC ACTION: The MCBOCC approved a Wellness Program in 2016 creating the opportunity for employees to save $300 annually on their health insurance premium starting January 1, 2017, by having the age appropriate preventive screenings and have their physician complete the Employee Health Preventive Care — Assessment Acknowledgement Form. The program was approved by the Board to continue into 2017. The engaging of Health Designs to promote our Wellness Program along with educating of our employees on our health plan will get our participants more involved in their health care program and hopefully make smarter choices when utilizing their health benefits. CONTRACT /AGREEMENT CHANGES: n/a new agreement STAFF RECOMMENDATION: Approval DOCUMENTATION: PROFESSIONAL SERVICES AGREEMENT WITH HEALTH DESIGNS, INC. Exhibit A - Quarterly Wellness Site Visit Schedule (selected from spreadsheet) CERTIFICATE OF LIABILITY INSURANCE HEALTH FAIRS AND PREVENTIVE SCREENINGS CHART (EMBEDDED IN ITEM BACKGROUND) FINANCIAL IMPACT: 03/15/17 502 -08005 - WELLNESS PROGRAM $40,691.00 onsite wellness champion REVIEWED BY: Christine Hurley Completed 02/28/2017 5:02 PM Budget and Finance Completed 03/01/2017 8:12 AM Cynthia Hall Completed 03/01/2017 8:59 AM Maria Slavik Completed 03/01/2017 9:02 AM Kathy Peters Completed 03/01/2017 12:04 PM Board of County Commissioners Pending 03/15/2017 9:00 AM Professional Services Agreement by and between Monroe County, Florida, and Health Designs, Inc. WHEREAS, the parties desire to enter into an agreement for the services required NOW, THEREFORE, the parties hereto agree as follows Thereaft er, beginning on April 1, 2017 and confinuing thereafter, Health Designs shall Responsibilities of the County. a. Essential Planning Requirements The County shall provide accurate total population, in writing, to Health Designs, no later than thirty (30) calendar days prior to any event shown on Exhibit A and shall provide updated participation count no later than ten (10) business days prior to ariy event shown on Exhibit A ("Ciient's Estimate"), Changes by Monroe County to the times, reporting period, staffing or services will be accommodated at the discretion of Health Designs and may result in an additional fee. Failure to satisfy the Essential Planning Requr rernents may result in additional fees, which are typically four hundred ninety- dollars ($495.00) each, b. To get the best results, ttie County shall, kL For on-site services, provide collateral material to support promotion effects, and appropriate space for on-site events to occur,, m With a copy to: Monroe County Aftorney's Office "1111 12" St. Ste. 408 Key West, FL 33040 Tel: (3 05) 292-3470 HEALTH DESIGNS, INC.: 35 Executive Way, Suite 110 Porte Vedra Beach, Floroida 32082 (904) 285-2019 /'tax property to pUbiic entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list, F, Each of the signatories to this Agreement represents and warrants that he or she has the requisite corporate authority to execute this Agreement and bind his or her respective entity to the terms and conditions of the Agreement. 19. Public Records — Access and Audits. Pursuant to F. S, 119.0701, Contractor and its subcontractors shall comply with all public records laws of the State of Florida, including but not limited to a, Keep and maintain pubiic records reqUired by Monroe County in order to perform the service, M IN WITNESS WHEREOF, the parties hereto have, through their proper and duly authorized officials, executed this Agreement, as of the day and year first above set forth, (SEAL) Attest: KEVIN MADOK, CLERK M BOARD OF COUNTY COMWSSIONERS OF MONROE COUNTY, FLORIDA 0 Mayor George Neugent HEALTH DESIGNS, IN Y Printed Name re Title: 1Z s # L :' Quarterly Site Visit Schedule All visits must be scheduled and approved by employer /department. (Scheduling to be completed by vendor.) C.6.k 1 Visit: Jul -Sept. 1 Visit: Oct -Dec 1 Visit: Jan -Mar 1 Visit: Apr -Jun Each visit must include: 1) 30 Minute Wellness Topic Discussion with handout and information re: online wellness topics for viewing. 2) Recap of MCBOCC Passport to Wellness Program Guidelines /Incentives /Countdown 3) MCBOCC Health Plan Education Item(item provided by benefits department) Upper Keys Employer Location Shifts Comment BOCC Murray Nelson Ctr Daily 8 -5 All BOCC Employees - 2 Sessions AM and 2 Sessions PM Clerk of the Court 500 High Point Road Plantation Key Daily 8:30 -5:00 1 Session this location Clerk of the Court 88800 OSH Plantation Key Daily 8:30 -5:00 1 Session this location Fire Rescue Station 22 - 151 Marine Ave Tavernier 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Station 18 - 68620 OSH Layton 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Station 17 - 10 S. Conch Ave Conch Key 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. MCSO HIDTA (2 locations Miami) Daily 8:00 -5:00 1 Sessions each location MCSO Plantation Key Substation -50 High Point Rd Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. MCSO Key Largo substation - 102050 OSH Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. MCSO Islamorada Substation Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. Property Appraiser 102505 Plantation Key Daily 8:00 -5:00 May need two sessions Supervisor of Elections 102050 OSH Key Largo Daily 8:00 -5:00 One Session Tax Collector 101487 OSH Key Largo Daily 8:00 -5:00 The Tax Collector's office has requested that we limit the presentation to two (2) designated Tax Collector employees in the Key West office. Please confirm whether this is still the case and update designated employees if needed. If the polity has not changed, please arrange to leave materials at each location for otherplan participants. Tax Collector 88800 OSH Plantation Key Daily 8:00 -5:00 "See Note Middle Keys Employer Location Shifts Comment BOCC Marathon Gvt. Ctr Daily 8 -5 All BOCC Employees - 2 Sessions AM and 2 Sessions PM Clerk of the Court 3117 OSH Marathon Daily 8:30 -5:00 One Session Fire Rescue Station 13 - 390 Key Deer Blvd Big Pine Key 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Station 11 - 20950 OSH Cudjoe Key 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Station 10 - 17175 OSH Sugarloaf 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Station 9 - 28 Emerald Drive Big Coppitt 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. MCSO Marathon Jail Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. MCSO Marathon Substation Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. MCSO Cudjoe Key Substation Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. Property Appraiser 2798 OSH Marathon Daily 8:00 -5:00 One Session Supervisor of Elections 10015 OSH Marathon Daily 8:00 -5:00 One Session Tax Collector 3384 OSH Marathon Daily 8:00 -5:00 * *See Note Tax Collector 3101 OSH Marathon Daily 8:00 -5:00 * *See Note Tax Collector 201 Key Deer Blvd. Big Pine Key Daily 8:00 -5:00 * *See Note EXHIBIT A Lower Keys I G.6ib_ Employer Location Shifts Comment BOCC Harvey Gvt. Ctr. Daily 8 -5 All BOCC Employees - 1 Session AM and 1 Session PM BOCC Gato Building, 1100 Simonton Street Daily 8 -5 All BOCC Employees - 1 Session AM and 1 Session PM Clerk of the Court 500 Whitehead Street Daily 8:30 -5:00 2 Sessions in one day Fire Rescue Station 8 - 5655 MacDonald Ave Stock Island 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Station 7 - 3491 S Roosevelt Blvd Key West 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Fire Rescue Traman Star 24/7/365 A,B,C Crew - 24 Hour Shifts -Will require 3 visits. One session each vist. Land Authority Harvey Gvt. Ctr. Daily 8:00 -5:00 Will join BOCC sessions. MCSO Key West Detention Ctr. Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. r MCSO HQ Building Key West Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. w MCSO Monre County Courthouse Daily 5:30am- 5:30pm Suggested times are 5:30 am and 5:30 pm during shift change. HQ offices visits 8:00 -5:00. Property Appraiser 500 Whitehead Street Daily 8:00 -5:00 May need two sessions i w Supervisor of Elections 530 Whitehead Street Key West Daily 8:00 -5:00 One Session Tax Collector 3439 Roosevelt Blvd Daily 8:00 -5:00 * *See Note Fax Collector 1200 Truman Ave Key West Daily 8:00 -5:00 * *See Note EXHIBIT A PRODUCER Ankh am Agency Inc Suite 100 40 Commerce Piece Hicksville, NY 11801 INSURED Health Designs Inc, 35 Executive Way, Sultef 110 Ponte Vedra Beach, FL 32082 w ,!�"'L AGGREGATE LW11 APPLIES PER AUTOMOBILE LIASILMY ANY AUTO j. ALL OVVNEDAUTOR PCHEDULED AUTO$ A FX HIRED Au ros A AJ NOWOWNEDPmos UMBRELLA LMS 1 i OCCUR EXCESS LIAR CLAiIMS NEMMIM AND EMPLOYERV LJAWLrry ANY PR0PR1E70R/FARTNF Y/N OFMCERMAEMBER EXCLUDEDI :N/A QMandatory in NMI I made VHF wiVF OF OPERATIONS I LOCATIONS I VEHICLES' �(Att-achACORD10i.Addftlons of Insurance t Sr MOM Space Es requAnd) M= I I H AN F A"OVE DE RBED POL'CIES BE CANCELLED 'CFO"E H OULO y 0 T"r SC Monroe County E G RA I N DAT HER - F , NOTICE WILL 56 MLO V`ERED IN 1100 i 0 1 TH Tf OVISIC)NS Sm onton t s A RDA E E POL Y P 00 "0 W 4 IC F R Key West, FL 33040 "UT.0'. '_' "p, E, 'TAT ME i COMBINED SiNGLE LINIFT L (Ea accident) BOMLY INJURY (Per person) ROMLY INJURY (Per amom PROPERTY AM D4/12/2016 04112/2017, �PER ACCLI)D AGE ENT) 610 1013012016' � 10/3012017 Im -- 25 2 �RPOR �TEN. All ' ri -- V 1988-2009 ACORD C ghts reserved. ACORD (009109 ) The CORD name and logo are re9is ter ed marks of ACORD C.6.d HEALTH FAIRS PREVENTATIVE SCREENINGS EMPLOYERS TOTALEMPLOYEES, RETIREES, DEPENDENTS #OFEMPLOYEESTHAT ATTENDEDTHE2016 HEALTH FAR PERCENT OF EMPLOYEESTHAT ATTENDED HEALTH FAR BEREFT GIVEN FOR PART1d PAT1ON #OF EMPLOYEES MOPARTQPATED IN PREVENTIVE SCREENINGS EMPLOYEESTHAT PARTI0PATEDIN PREVENTATIVE SCREENINGS BENEFIT GIVEN FOR PARTIOPATI ON RETIREES 422 ] 2% N/A N/A N/A N/A 825 10 1% N/A N/A N/A N/A MC SHERIFF OFRCE 540 32 6% N/A 112 21% V2 M.th- $30Nyear savingson h.fthinvrance COUNTY CLERK 75 31 41% N/A 30 40% V2 Mmth- $30Nyear savingson hmfth invmnce TAX COLLECTOR 51 11 22% N/A 29 57% $2SManth- $30Nyearsavingsonhmfth invmnce PROPERTY APPRAISER 38 23 61% 4HOURS TIME OFF 24 63% $26Manth- $30Nyear savings on heaBh invmnce SUPERVISOR OF ELECTIONS 10 N/A N/A N/A 5 50% V2 Mmth- $30Nyear savingson heath;,, ..... PLUS 8 hours time dT COURT ADMI NI STRATI ON 23 9 39% 4HOURS TI ME OFF 12 52% V2 Month- $30Nyear savings on heaBh I—.- 3 2 67% 4HOURS TI ME OFF 3 100% V2 M�nth- $30Nyear savings on h.fthinvrance 513 238 46% 4HOURS TI ME OFF 168 33% V2 Mmth- $30Nyear savings on h.fthinvrance 2508 363 383 BOARD OF COUNTY COMMISSIONERS DEPARTMENT PARTICIPATION IN HEALTH FAIRS DEPARTMENT PARTICIPATION IN PREVENTATIVE CARE Guardian Ad IF— 1 1 100% Guardian Ad Ft— 1 100% County Admniazrazar 7 ] 100% Engineering 6 100% nqo Management 10 10 100% Employee Services 6 60% Budget &Finance 6 5 83% Cvnty Attorney 9 56% Planning &Env Resources 27 22 81% Planning &Env Resources 15 56% R.dR &Bnldges 31 23 74% nq1 Management 5 50% Engineering 6 4 67% Veteran Affairs 5 50% Faoldies 67 44 W Sdid waste 7 47% Employee Services 10 6 60% County Admnist— 3 43% Code 15 9 60% Library Services 16 42% Sdid Waste 15 9 60% CWe 6 40% Library Services 38 22 58% AL. Services 6 40% Countym —y 16 9 56% Tetlinical Services 5 38% Temnicaz Services 13 ] 54% Budget &Finance 2 33% Anpad Services 15 ] 47% Roads &Bridges 9 29% Social Services 3p 14 47% FaolAies 18 27% Building 37 16 43% Emerg.q Services 30 23% Fled 15 5 33% Building 8 22% BOCC 11 3 27% Social Services 6 20% Veteran Affairs 10 2 20% Fleet 3 20% Emergenry Services 131 13 10% BOCC 2 18% Extension Services 1 0 0% EDtensian Services 0 0% Trauma Star 1 u Q% Trauma Star Q Q% 513 238 46% 168 33%