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Item C07County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida. Key y w) Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting March 15, 2017 Agenda Item Number: C.7 Agenda Item Summary #2701 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Maria Fernandez- Gonzalez (305) 292 -4448 No AGENDA ITEM WORDING: Approval of a Memorandum of Understanding between the Monroe County Board of County Commissioners and the Sheriffs Office for use of Sheriff gyms in Key West, Marathon, and Plantation Key by employees and retirees of the Board of County Commissioners and the constitutional officers who are participants in the County health plan, in exchange for County purchasing new equipment for the Plantation Key gym to provide a wider range of equipment as part of the County Wellness Program. ITEM BACKGROUND: Last summer, staff sought approval by the Board to subsidize employee gym memberships. During the discussion, the Sheriff represented to the Board that he would be glad to allow employees to utilize the Sheriff gyms as part of the county wellness program. The Sheriff currently operates gyms in the lower, middle and upper keys. Staff withdrew the request for the supplement of gym memberships. Wellness is important to keep our workforce healthy and to encourage a liftstyle that will lower health care costs. Upon review of the equipment at the Sheriff s gyms, it was determined that the gym in Plantation Key needed additional equipment. The Sheriff has agreed to allow the active employees and retirees to use the gyms and we are requesting approval to use wellness funds to add equipment. The County has determined that there is a public purpose in providing the Sheriffs office with funding to purchase additional gym equipment as approved by the County. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT /AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval DOCUMENTATION: Memorandum of Understanding with MCSO FINANCIAL IMPACT: Effective Date: March 15, 2017 Expiration Date: January 31, 2027 Total Dollar Value of Contract: $35,269.54 Total Cost to County: $35, 269.54 Current Year Portion: Budgeted: YES Source of Funds: Wellness Fund CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: NO Grant: County Match: Insurance Required: Additional Details: If yes, amount: 03/15/17 502 -08005 - WELLNESS PROGRAM additional equipment for MCSO upper keys gym I ] Ik TA 1 X117." $35,269.54 Christine Hurley Completed 02/27/2017 11:15 AM Budget and Finance Completed 02/27/2017 3:07 PM Cynthia Hall Completed 02/27/2017 6:05 PM Maria Slavik Completed 02/28/2017 7:17 AM Kathy Peters Completed 02/28/2017 10:53 AM Board of County Commissioners Pending 03/15/2017 9:00 AM 4. FUNDS - The total project budget to be expended by the SHERIFF in performance of the services set forth in this agreement shall be the total sum of thirty-five thousand, two hundred sixty-nine dollars and fifty-four cents ($35,269.54). 7. NOTICES - Whenever either party desires to give notice unto the other, it mu be given b« < © ® » »w «* sent by registered United States mail, with return receipt requeste nd sent to: I a FOR COUNTY FOR PROVIDER Monroe County Administrator Monroe County Sheriff Richard A. Ramsay 1100 Simonton Street 5525 College Road Key West, FL 33040 Key West, FL 33040 titner of «t « = 2e may cnange, Dy written notice as provic e aaaresses or persons for receipt of notices. 8. ASSIGNMENTS AND SUBCONTRACTING - «. « : = 2« to this Agreeme shall assign this Agreement or any interest under this Agreement, or subcontract any of i obligations under this Agreement, without the written consent of the other. I (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in zffect between the parties relating to the subject «2 « : hereof. (b) ©w alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. ' 7nJM2=I7JM1'1-1 m ml I N County, IN WITNESS WHEREOF, the parties to this Agreement have caused their names to bz! affixed hereto by the proper officers thereof for the purposes herein expressed at Monroz ! a on the day and year first written above. ATTEST: MADOK, Clerk By. Deputy Clerk By. Mayor/Chairman 9 1,