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Item C09
County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida. Key y w) Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting March 15, 2017 Agenda Item Number: C.9 Agenda Item Summary #2703 BULK ITEM: Yes DEPARTMENT: Emergency Management TIME APPROXIMATE: STAFF CONTACT: Jeff Manning (305) 289 -6325 N/A AGENDA ITEM WORDING: Approval of a UASI FY 2016 Memorandum of Agreement with the City of Miami, concerning a United States Department of Homeland Security Office of Grants and Training grant, through the State of Florida Division of Emergency Management sub -grant agreement 4 17- DS- V9- 11 -23 -02 -346, in the amount of $95,691.41 with no county match required; and authorization for the County Administrator to execute any other required documentation in relation to the application process and execution of the agreement. ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants & Training (OG &T), through the State of Florida, Division of Emergency Management, has sub - granted the Urban Area Security Initiative (UASI) Grant Program, FY 2016, to the City of Miami in the amount of $5,158,500.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving $95,691.41, and funds should be distributed as follows: Monroe County Emergency Management $95,691.41. PREVIOUS RELEVANT BOCC ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08, UASI FY09, UASI FY 10, UASI FY 11, UASI FY 12, UASI FY 13, and UASI FYI 4, and UASI FY 15 were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20, 2010, January 19, 2011, February 15, 2012, January 16, 2013, November 20, 2013, March 19, 2014, and May 20, 2015 April 20, 2016 BOCC meetings respectively CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approve MOA concerning UASI FY16 Grant award. A revenue fund needs to be established by the Office of Management and Budget. DOCUMENTATION: UASI 2016 - Monroe County MOA Agreement and Miami Resolution 2016 UASI Budget (DSOC App w Rdctn) FINANCIAL IMPACT: Effective Date: NOT APPLICABLE Expiration Date: June 30 2018 Total Dollar Value of Contract: $95,691.41 Total Cost to County: 0 Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: $95,691.41 County Match: 0 Insurance Required: 0 Additional Details: YES If yes, amount: $95,691.41 REVIEWED BY: James Callahan Completed 02/24/2017 9:37 AM Cynthia Hall Completed 02/27/2017 8:49 AM Budget and Finance Completed 02/27/2017 3:05 PM Maria Slavik Completed 02/28/2017 7:30 AM Kathy Peters Completed 02/28/2017 11:08 AM Board of County Commissioners Pending 03/15/2017 9:00 AM MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2016 "Monroe County" Agreement Number: 17- DS- V9- 11 -23 -02 -346 FAIN Number: EMW- 2016 -SS- 00092 -S01 CFDA #: 97.067 L This Agreement is entered into this day of 2016, by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency ") and Monroe County (the "Participating Agency "). RECITALS WHEREAS, the U.S. Department of Homeland Security ( USDHS) is providing financial assistance to the Miami urban area in the amount $5,158,500 dollars through the Urban Area Security Initiative (UASI) Grant Program 2016; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2016; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2016 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2016 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub - granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS, the City Commission, by Resolution No. , adopted on , 2016, has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami; and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: 1 I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2016 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management (FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II. SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2016 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions. III. DEFINITIONS A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and /or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2016: The UASI Grant Program 2016 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment, training, planning, and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county /counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2016 was appropriated by U.S. Congress and is authorized by Public Law 108 -11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will provide assistance to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or 2 complexity. To provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi- agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor /CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment, strategy development, and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county /counties, or with which the core city or county /counties have established formal mutual aid agreements. IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire - Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities, with the respective State Administrative Agency, and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Homeland Security Strategy. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 of M OA". G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit #1 of MOX. 3 H. Following grant agreement requirements and /or special conditions as stipulated in "Exhibit #1 of MOX. I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire - Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub - grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in the UASI Grant Program 2016 Agreement. C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases of equipment or services as stipulated in "Exhibit #1 of MOX. D. Complying with all UASI Grant Program 2016 requirements as stipulated in "Exhibit #1 of MOX. E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Homeland Security Strategy. F. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security Strategy. H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 of MOX. I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit #1 of MOX. J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit #1 of MOX. 4 K. Inventory of the equipment obtained from the UASI Grant Program 2016, as identified in "Exhibit #2 of MOX, shall be maintained and be made available for onsite monitoring upon request by the Sponsoring Agency, DEM, and /or DHS by trained personnel on such equipment. L. If the Participating Agency is incapable of staffing or maintaining the equipment obtained from the UASI Grant Program 2016, as identified in "Exhibit #2 of MOX, the Participating Agency shall notify the Sponsoring Agency and such equipment may be made available or transferred to another Participating Agency ONLY with the Sponsoring Agency's approval in writing. M. All equipment obtained from the UASI Grant Program 2016, as identified in "Exhibit #2 of MOK, is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, certifications, licenses, insuring of equipment and personnel, and compliance with intra- agency auditing requirements. VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in "Exhibit #1 of MOK. C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. 5 VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2016 assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland L Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or _ documents related to the grant. C. Financial Status Reports are due within 7 days after the end of each calendar quarter. A report must r� be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in "Exhibit 1 of MOX. D. Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in "Exhibit 2 of MOX. VIII. CONDITIONS, AMENDMENTS, AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated by a court of competent jurisdiction, shall be considered inoperable and /or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties' signatory executing this contract. rr. D. This Agreement shall be considered the full and complete agreement between the undersigned parties, and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. E. This Agreement will end on June 30, 2018, unless otherwise extended, by a written amendment duly approved and executed prior to June 30, 2018, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. SPONSORING AGENCY ATTEST: BY: Todd B. Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS: BY: Victoria Mendez City Attorney THE CITY OF MIAMI, a municipal Corporation of the State of Florida BY: Daniel J. Alfonso City Manager APPROVED AS TO INSURANCE REQUIREMENTS: BY: Ann -Marie Sharpe, Director Department of Risk Management 7 ATTEST: Name: Title: PARTICIPATING AGENCY " Monroe County L BY: NAME: rd 04 APPROVED AS TO FORM AND CORRECTNESS: 2 -26 -2017 Assistant County Attorney, Monroe County Attorney's Office a Contract Number: 17- DS- V9- 11- 23 -02- "Exhibit #1 of Vemorandurn of Agreement (MCA)" FEDERALLY - FUNDED SUS -AWARD AND GRANT AGREEMENT 2 C.F.R. §200.92 states that a "sub -award may be provided through any form cf legal agreement, including an agreement that the pass- through entity considers a cortract." As defined by 2 C.F.R. §200.74, "pass - through entity" means "a non - Federal entity that provides a sub -award to a sub - recipient to carry out part of a Federal prograrr." As defined by 2 C.F R. §200.93 "Sub - Recipient" means "a non - Federal entity that receives a sub -award from a pass - through ent: y to carry out part of a Federal program." As defined by 2 C.F..R� §200.38, "Fedora; award" means "Federal financial assistance that a non - Federal entity receives directly from a Federal awarding agency or indirectly from a pass - through entity." As defflined by 2 C.F.R. §200.92, "sub - award" means "an award provided by a pass - through entity to a sub - recipient fog° the seta - recipient to carry out part of a Federal award reoeived by the pass - through entity." The fodlowv ng information Is provided pursuant to 2 C.F,R. §200.331(8)(1): Sub -Rec'p ert's name: Sub-Recipient`s unique entity identifier: Feoe ai Award identification Number (FAIN), Federal A�,vard gate: Sjb- award Period of Performance Start and End Date: Amount of Federal Funds Obligated by this Agreement: Total knount of Fede al Funds Obligated to the Sub- Recipient by the Pass - through entity to inc:ude this Agreement: Total Amount of the Federal Award committed to the Sub - Recipient by the pass - through entity: Federal a ^riard project description (see FFATA): Larne of Federal awarding agency: Name of pass - through entity: Jana. ement Contact information for the pass - through entity: Catalog of Federal Domestic Assistance (CFDA) Number and blame 1 ,Nhether the award is R &D; Indirect cost rate for the Federal award: 1 City of Miarn's 072220791 FU1 VV- 2016 -5 5 0 0092 -5 11 09/0112016 Date of Execution — 12131/2018 $5,158,500.00 $12 127.499.99 S5 158,500,00 See Article 1. Agreement Arftles: E l`0AJ- 2016 -SS- 00092 -S01 Cre pt. of Homeland Security FL. Div. of Ernercency 2555 Shumard Oak Boulevard Tallahassee e, Florida 32311 97.067 Homeland Security Prooram NO (NIAt 213.21% a' a a a THIS AGREEMENT is entered irm by the State of Florida, Division of Erre,-gency Management, with headquarters in Tallainassee, Fiorida (hereinafter referred to as the "Division"), and City of Miami, (hareixafter referred ioaathe^Sub-Reclpien,"). For the purposes of thiu Agreement, the Division serves as the pass-through entity for a Federal award, and the Sub-Recipient series an the recipient ofaaub-awond. THIS AGREEMENT |S ENTERED |NTO BAS2DON THE FOLLOWING REPRESENTATIONS: A. The Sub-Recipient represents that it isfu|iyqua'ffied and eligible ho receive these grant funda to provide the services identified herein; B. The State of Florida received these grant funds from the Federal government, and the Division nas tne authority to subgrant these funds to the Sub-Recipient upon the terrr;S and conditioris ouO|ned below; and, C. The Division has statutory authority bdisburse the funds under this Agreement. THEREFORE, the Division and the Sub-Rmcip|ont agree io the foUmw|ng� (1) APPLICATION OF STATE LAW TO THIS AGREEMENT 2C�F.Fi§2003O2 provides: "Each state must expend and account for the Federal award Therefore. -section 215.971 Florida Statu with federal ur state _�___� ass;ostance", appkes to this Agreement, ( LAINS, RULES, REGULATIONS AND POLIC!ES a. The Sub-Recipient's performarce under this Agreement is sub"ect to 2 C.F.R. Par 20O'ert'dad b. As required by Section 21 5,971 (1), Florida Statutes, this Agreement includes: A orovision specifying a scope ol work that clearly establishes the tasks that the Sub-Recl�pjent is requi to perform. J. A provision dividing the agreement into quantiflable units of deliverables tha must be received and oocnpkad in writing by the Div'!aion hp[nm payment. Each deliverable must be directly re!ated to the 5cope of work and specify the required minimum level of service to be performed and the criteria for evaluating 'he successful comp'etion of each deliverable. _ N. A provision specifying 'he financial consequences that apply if thnSub- Recipient fails to perform the minim�jm level of service required by the agreement, iv. A provision specifying that the S5�b-Reciplent may expend funds only for a!hnwablecomtsnaouldngfnomubUgaUonuinourredduringthaopecifiedmgnaemontporiod. V. A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. 2 vi. A provision spec:�fyirg that any furds paid in excess of the amount to which the Sub-Recipient is entitled under the terms and conditions nf the agreement must be refunded Vnthe u. In addition to the foregoing, the Sub-Recipient and the Division shall be governed by �0 oppUcab|eStute and Federal |owo, m|ee and negu|abona, includ|ngthoee identified in Attachment C, Any express reference in this Agreement to a particular statute, m/e, or regulation in no way implies tha: no other statute, rule, or nagu|ation applies, ( C{INT/VCT a, In accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and ehaU serve as the Division's liaison with Lha Sub-Recipient, As part ofh|a/her duties. the Grant Manager for the Division shall: i Monitor and document Sub-Recipient performance; and, P. Review and document oU doUveoab(au for which the Sub-Rec requests payment, b. The Division's Grant Manager for this Agreement is: Michael J, Da 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Te|ephVn Fax: ( Email: c The name and address o the Representative of the Sub-Recipient responsible for the administration cf this Agreement is: Chief Pete Gomez 444 SW 2nd Avenue, 101h Flr � Telephone: Fax: Email: d. |ndhe event tqat different representatives or addresses are designated by either party after execut'on of this Agreement not'ce of the name, title and address of the now representative will be provided iu the other party, 3 (4) TERMS AND CONDITIONS This Agreerrent contains all the terms and conditions agreedupon by the part'es ( EXECUTION This Agreement may be executed in any number of counterparts, any ore ol which may betaken as an original. ( MODIFICATION Either party mmyrequeatmod�fimationof the provisions of this AgreemanL Changes which are agreed upon ehaU bovo|id only when in wriUng, u|gned by each of the part|os, and attmohad to the original of this Agreement. ( SCOPE OF WORK The Sub-Recipient shall perform 'he workinanou»donne with the Budget and Scope of Work, Attachment A and BofLh|aAgreement, (8) PERIOD OF AGREEMENT This Agreement shall begin upon execution by both parties and shall end on December 31.2010. unless terminated earlier |n accordance willh the pnzva�onoof Paragraph (17)ofthis Agreement, Consistent with the definition of "period of perfJormance" contained 'In 2 C.F.R. §2M77, tho term "period ufaQreement^refers to the 3me during !wh-icbthe Sub�iQ.Gipieot "may incur new obligations to carry out the work outhurizedunder" this Agreement, |n accordance with 2C�F.R. §2003OS. the Sub- Recipient may receive reimbursement under this Agreement only for "allowable ooaLu incurred during the period of performance." In accordance with section 21 5�971 (1)(d), Florida Statutes, the Sub-Recipient may expend funds authorized by this Ag-eement "only for a:flowable costs resulting from obligations incurred dur|nQ''the period ofagreement. (Q) FUNDING a. This is a cost-reimbursenrent Agreement, subject to the availability of funds. b. The State of Florida's performance and obligation 'o pay underthis Agreement is contingent upon an annual appropriation by the L*yio|a(ure, and subject to any modification in accordance with either Chapter 216, Florida Statutes. or the Florida Constitution. o, The Division will reimburse the 8ub'Rocip|ent on y for aUnwmb|m costs incurred bythe Sub-Racipientin the successful completion nfoaohde|iverab|n. The maximum reimbursement amount for each deliverable is outlined in Attachment A and E3 of this Agreement ("Budget and Scope ofVVork''). The maximum reimbursement amount for the entirety of th|s Agreement is $5,158,500.M d, An required by2C,F.R. §20O.415(a). any request for payment under this Agreement must include acertification, . which reads as follows: "By signing this report. | certify to the best of my knowledge and belief that the report is true, comp|oka, and accurate, and the expenditureo, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. |am aware that any 4 false, fict'tious, or fraudulent information, or the onnission of any m aterial fact, may subject me to criminal, o�i| or administrative peno|Uou for fraud, false obatameds. [a|se claims orothenwiue. (U.S. CodeTiUe 18. Section 1001 aid TiUe31. Sections 372D-373O and 3801'3812).^ e, The Divisl'on will review any request for reimbursement by comparing the documentation pnzv�cled by the Sub-Recipient against e performance measure, outlined in Attachments A and B, that clearly delineates: i The required minimum acceptable level nf service tobepmrfonmad;and. J. The criteria for evaluating the successful oomp|aUonof each delivemb|e, f. The performance measure required by section 21 5.971 (1)(b), Flo Statutes, rerrains consis�nt with the requirement for o "performance goal^.whiuhio defined |n2O�F,R. §200.76 as ~a target level ofpeflormonnoexoreaaed as o targib|e, measurable obJeotive, againatwhich actual achievement can be compared," |to|uuemuina conaiehan1mith the nequirement, contained in2 C�F,R. §200.301, that the Division and the Sub-Reclpient "relate financial data to performance accomplishments of the Federal amord.` g. If authorized by the Federal Awarding Agency, then the Division will reimburse the Sub-Reupieni 'or overtime expenses in accordance mJ8`2C.F.R'§20O,43U("Compenoation--pemoou| _ sen/ioea") art 2C.F.R. §200�,31 (�Co0peOsobon77fdng*beoehts.). If the Sub-Fe«iPlentaeekn reimbursement for over expenses for periods wher, no work is performed due to vacation, holiday, iUoesu, failure ofthe employer to provide uuffio|en�work, or other oimi|a/cauoe (see 29 U S,O, § then thoOivieionwU| treat Ll�e expense anafrinQobenefit. 2Cf.R. §200.431(u)dofnoo fringe benefits as "aHowances and services provided by employers to their employees as compensation in addidonto regular salaries and wogoe.^ Fringe benefits are aUowable under 'his Agreement aa long ma the benefits are reasonable and are required by |au\ Sub-Recipient-employee agreement, or an eutab[ahod policy uf the Sub-R*cipimnL 2C�F.R, §2U0.431(b) provides that the cost offhnge benefits in the form of regular comcensation paid to employees during periods of auth&zed absences from the job, such as for annual kaava family-related /eevo. oioh |eavo, ho|idayn, court leave, mi|ito.y leave, adminis' leave, and other similar benefits, are allowable if all of the folIowing criteria are met They are provided under eaCebhnhod written leave policies; The costs are equitably allccated to all re'ated activities, includirg Federal awards; and, iii. The accounting basis (cash or accrual) selected for costing each type of leave is consistently followed by the ron-Federal entity or specified group�ng of employees. h. If authorized by the Federal Awarding Agency, then the Division will reimburse the Sub-Recipient for travel expenses in accordance with 2 C-FR §200.474. As required by the Raf reoms Guide for State Expenditures, na�mburoement for travel Must bein accordance with section 112.O01. Florida Statutes, which ircludes submissl'on of the claim on the approved state travel voucher. |f the Suh- 9 Recipient seeks nainbumement for travel costs that exceed the amounts stated in section 112,U01(0)(W. Florida Statutes ($O for breakfeat.$11 for lunch, and $10 for d|nnad. then the Sub-Recipient must provide docummntmtk/nUlaL: i, The costs are xamuonab|eand do not exceed charges norma||y allowed by the Sub-Reclpient in its regular operations as a result of the Sub-Recipient's written nvel pollicy; and, ii pmrt|oiput)on of the indivkjua| in the trawe| is necessary tothe Federal award, i The Division's grant manager, as required by section 21 5,971(2)(c), Florida Statutes, shall nauonoi|e and verify all funds reoe'vad against all funds expended during the grant agreement period and produce a[na|raconcUieUonreporl, The final report must, identify any funds paid in excess of, the expenditures |noumadby the Sub-Rnoip|nnt j� Aedofined by2C�FJR. §200.53. the term ^(mproper payment" means or includes: i 4mypayment that ahou|d not nave been made or that was made inan incorrect amount (including overpayments and undeqzayments) cnderota1:tory, contractual, administradve, or other |ega|(y applicable requirements; and, |i. Any payment to an ineligible party, any payment for an inmUgib|e good or service, ary duplicate payment, any payment for a good or service no received (except for such _ payments wnere aut�orized by law), any payment that coes not account fo,- credit for aPP|icgbie�__' d"scou and any payment where insuffic�ent or lack of dcicumemati'on prevents a reviewer from discerning whether o payment. was proper. ( o. 8arequied by2C.F R. §200.330. the Federal aw/ardingogonoy. inspectors General, the Compkoi|erGeneral of the United SLohea. and the Division, or any of their authorized repnaseotaUvou, nhoU onjoytho right ofaccess to any documents, papera, or other records oftAe Sub-Recipient which are pertinent to the Federal ammrd, in order to make audits, axmm|naUons, exueqpbe, and transcripts, The right ufaomaasa|uoindudesbme|yandneauonab|eacneoetotheSub-Reo|pi*nt'spersonne|forthepurpoaeof interview and discussion related to such documents. Fina||y, the right nfaccess is not limited to the required reiendnn period but lasts aa long us the records are retained, b, As required by 2 C.F,R, §200.331(a)(5), the Division, the Chief Inspector General of the 8iuie of Florida, the Florida Auditor Gennno|, or any oftheir authorized repreoeotabveo, shall enjoy the right of access to any documents, financial statements, papers, or other records of the SLib-Recipient which one pertinent to this Agreement, in order to make aud|ts, exeminaUono, exuerpts, and transcripts. The right of access also includes timely and reasonable access to the Sub-Recipient's personnel foxthe purpose of interview and discussion related to such dooumento, c. As required by 2 C.F.R. §200.333, the SUb-Rec'pient shall retair, sufficient records to show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of three (3) years from the dale of E�q nubm�sxionof the final expenditure report. The Kd|owinQ are the only exceptions kz the three (3)year naqu|rementc i |f any litigation, claim, uraud�is started before 'he expiration of the three (3) year pex|od, then the records muxt be retained until all |itiOoUon, c|aims or audit findings involving the records have been resolved and fimga�on tatenr ji, When the Division or the Sub is notified in writing by the Federal awarding agency, nognizam agency for auO. oversight agency for audit, cognizant agency for indirect costs, nr pass-through entity to extend the retention per:lod. iii. Records for real proPerty and equipment acquired with Federal funds must be retained for 3 years after final disposition. V. When -ecords are transferred to or maintained by the Federal awarding agency or pass-through entity, the three (3) year retenhun requirement is not applicable to the Sub- Recipient. V, Records for pnzgram income transactions after the period nfperformance. In some cases, recipients mus report program income after the period of performance. Where there is such a requirement, the mnont)or period for the records pertaining tn the earning of the program income staMa _ from the endof the non'Federu entity's fiscal in ` which the program income ja earned, ___� vi indirect cost rate propoaa|s and ooa|aU000huna plans. Th|m paragraph mpp|!es to the following types of documents and their supporting records: indirect cost, rate computahuna or proposals, cost allocation p|ana, and any similar accounting computations of the rate at which a partiou|mrgrmLpofomotsiaohargaab|e(auohaaoomputeruoegnoho0obaokret000ronmpoaite0nge benefit rates). d. |n accordance with 2C�F.R, §200,334 �e Federal awarding agency must request *ransfe. of certain records to its custody from the Division or the Sub when it deterMines that the records possess long-term retention value. e. In accordance with 2 C,F.R, §200.335, the Division Must aiWaYS provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request. if paper cop|os are submitted, then the Division must not require more than an original and two (2) copies. When original records are electronic and cannot be o|te there is no need ho create and retain paper copies. When nriginai naoorca are papor, a|aotroniovenyiona may be aubs'itbied through the use of duplication or other forms, o[electronic mod|o provided that 1 ,1 - eyana subject to periodic quality control nyviown, provide reeoonub|e safeguards against alteration, and remain readable. f. As required by2C.F.R. §200.303. the Sub'RonipimnteheU take reasonable measures to aaf guord protected personally identifiable information and other infnrmationthe Federal awarding agency or the Division designates as sensitive or the Sub-Reciplen' considers sensitive consistent with applicable Federal, state, local, ard triba� laws regarding privacy and obligations of confidentiality. VA g, Florida's Bovernmer8hn the Sunshine Law (Section 286.U11.F|ordaStatutes) provides the citizens ofF|oricm with a right of access to governmental proceedings and mandates three, basic reqjirements: (1) meetings of public boards or commissions must be open to the public; (2) raeoonob|e notice of such meetings must be given; and. (3) minutes of the meetings must be hekmn and prompbymcorded, The mere receipt o[ public funds by private entity, standing m|one, in insufficient - ,o bring that nntitywithin the ambit cf 'the open government requirements. However, the Government inthe Sunshire Law applies to private entities that provide services - ro governmental agencies and that act an heha|fnfthose agencies in the agencies' performance of their public duties. If public agency delegates the pe-ormance of 'its public purpose to a private entity, then, to the extent 'hat p entity is performing that pub!ic purpose, the Government |n the Sunshine Law applies. For example, ifavo|unbaer firedepa provides firefighting uemi[ceukzmAmvemmeoha| entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Lew applies to board of directors for that vo|unbaer fire department. Thus, Lo the extent that the Government in the Sunshine Law applies to the Sub-Recipient based upon the funds provided under this Agreement, the meebn8nof the Sub- Recipient's governing board or the meetir of any subcommittee making recornmendations to the governing board may be subject to open government requirements, These meeUngoshall be publicly noticed open bz the Audic. and 'the nOiO�t oufaU���rOeehnya shall be public reco�ds.av0Wab|e1o1he-__ pub|ioin accordance with Chapter 119. Florida Steruteo� h , Florida's Public Records Law provides a right of access to the records of the st2te and local governments as eo| as to phvaLe entities acting on Unairbehe� Unless specifically exempted froni discicsure by the LegislaLure, all materials made or received by a governrnental agency (or a private enhtymo(inqonbeholfofouohanagenoy)inoonjunohonwithoffioia|bua|neonwtiohanauoedbu perpehuaLo, communioeta, or formalize knowledge quaUfyas public records subject to public inspection. The mere receipt of public funds by private entity, standing a|one. is |n*u(f'o|entto bring that entity w�thin the ambit of the pub|ic record nequioamonis. However, when a public entity delegates a public function to a prvate eodty, the records 0enm��od by the private entity's poftnnanca of that duty become public records. Thus, the nature and scope of ffie services Provided by 2 private entity determine whether thal. endty Is acting on behalf 0 pub|io agency and is 1han*fon* subject 'to the requirements of Florida's Public Records Law, i The Sub-Recipient sha| maintain all records for the Sub-Recipient and Yora|| subcontractors or consultants to be paid from funds provided under this Agn*amant, including documentation of ail procnam noota, in afonn aWfioisnt h» determine compliance with the requirements endobjectiv*ooftheBudgetondScopeofVVork - AttoohmentAandB and all other applicable laws and ( ITS a, The Sub-Recipient shall comply wi'h the audit requirements contained in 2 C,FR, Part 200, Subpart F. b� |n accounting for the receipt and expenditure nf funds under this Agreement, tlhe Sub-Recipient shall follow Generally AooepkoJAouountingPrinuip|es(^GAAP^). Asdetnedby2C.F,R. §200.49. GAAP''hau the meaning specified in accounting standards issued by the Government Accounting Standards Board (8A3B) and �he Fjnunuio! Accounting Standarda Board (FASB).^ u. When conducting an audit oi the Sub-Recipient's performance under this Agreement, the O|viaion shall use Generally Accepted Government Auditing 8Lendaodm ("GABAS''). As de�ned by C.F.R. §200,50. GAGAS. ^a|an known as the Yellow Book, means generally accepted government auditing standards {as.jnd by the Comptroller General of the United S(aiea, which are applicable to financial audits," d. if an audit shows that all or any portion of the funds disbursed were not spenl: in aocordonoew reimbursement to the Div'sion of all fur.ds not spent in accordarce with these applicable regu'aticns and Agreement provisicns withln thirty days after the Division has notified the Sub-Recipient of such non- cc m PHO :ce. - '__ ..... __'__' e TheSub-Reoip/e:t shall have all audits completed bymnindependent auditor, which iado5nedinaection215Q7(2)(h).F|ohda8ta[ubem.eo^anindependanLcertifiedpubUoaccounhan1 licensed under chapter 473.^ The independent auditor snail state that the audit complied with the applicable pmv|sions noted above. The audit must bo received by the Divia|onno later than nine months f-om the end of the Sub-Recipient's Omma| year, f. The Sub-Rec'Oent shall send copies of reporting packages for audits conducted in ao:ordoncewi1h 2 C.F�R. Part 200, by or on behalf ufthe Sub'Reoipient, to 'he Division at 'hefoUowinQ address: D EMS i rig! e_Auditgem.myflohda.uom OR Office of the |nopentorGeneral 2655Shummrd Oak Boulevard Tallahassee, Florida 32390 g. The Sub-Recipierit shall send the S'ngle Audit reporting package and Form SF-SA� ho the Fedeoa| Audit Clearinghouse by submission online at h. ThaSub-Reo|pientmha||aendanymanaQemmn(|ettorioauedby1heuudbnrtotho Division at the following address: � / N DEVS|ngle_Au it@em.m\florida,00m OR Off'!oeof the Inspector General 25G5Bhumard Oak Boulevard Tallahassee, Florida 32380'21OO � ( REP{IFT7S u. Conai-sent mith 2C.F.R. §200.328. the Sub-Recipient shall provide the Division with � quo�ery reports and o close-out report, These napor'o shall include the current status and progress by / MheSub'RooipienkandaDoubcontraotoroinoompleUngdheuorkdomohbadinCheSoopeofVVnrkandthn / expenditure of funds under this in to a +h i fo ��z hed b the D/w�� | nyo� �� n mnm noaqueo y a n. ! b, Quarterly reports are due to the Divis:on no later than thirty (30) days after the end of each Auert*rofthe program year and oheU be sent each quarter until submission of the administrative close-out report. The ending dates for each quarter uf the program year are March J1'June38. September 30 and December 31. u. The close-out report is due mlxty(00) days after termination of 'his Agreement cxsixty --__ (8O) days afte�cOCOp!eUoDof the acUW'ies cQOtn|DediO this Agreement, whichever firs� occurs. ��_____ d� If all required reports and copies are not sent to the Division or are not completed in e m� cam p|etedor may take other action ee stated in Paragraph (18) REM E0ES. "Acceptable tuthe Division" means that the work product was completed in accordance with the Budget and Scope of Wo, k. a The Sub-RecipientahaU provide add|tiona| pnog.'am updates or information that may bo required by 'he Division. (13 o. The Sub-Recipient shall mmn"kx its performance under this Agreement, aoweUzu that of its subnontreutom and/or consultants who are paid from funds provided under this Agreement, to enaureLhatt\meochedu|naorebaingmet.theSohodu|eofDeUvarab|eaendGcnpeofVVorharebeing accomplished within the specified dmnperiods, and other parfbrmonoegoals are being achieved. A review shall be done for each function or activity in Attachment B to this Agreement, and reported in the quarterly report. b. In addition 0o reviews of audits, monitoring procedures may include, but not be |kndad tn, on-site visits by Division staff, limited scope eud|by, and/or other procedures, The Sub-Recipient egneeatocump|yondroopenatawiMhanymonitohngpmceduves/pr000aeeadeenedappmyr�aHobythe Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient is appropriate, the Sub-Recipient agrees to comply with any additional instructions provided by the Division to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate irl with amyinmp*otiunu. reviews, rnvenVOotionm or audits deemed necessary by the Florida Chief F'noncia| Officer or Auditor General. |nmdddion. the Division will monitor the performance and financial � management by the Sub-Recipient throughout the contract Lenn to ensure timely completion nfa|| haoka� ( a. Unless Sulo-Recipient is a State agency or subdivision, as defired in section 758,28 Florida Statutes, the Sub-Recip'ient is solely responsible to parties it deals with |n carrying out the hannu of this Agreement; as authorized by section 768-28(10). F|nhdo Statutes, Sub-Recipient ohaU hu|d the Division harmless against all claims of whatever nature by third partieuanuing from the work performance under this Agreement, For purposes u[ this Agreement, Sub-Recipient agrees that it is not on employee oragent of the Diviaion, but is an independent contractor. b. As requ ired by section 768,28(l 9), Ronda Statutes, a-iy 8ub-Reciplert which is a aba"lle agencyoraubdkiaion. as defined in section 768.28(2), Florida Statutes, agrees to be fully responsible for its r.egIigent or tortious acts or omissions which result in claims or suits against the D|v|oion, and agrees to be Uab|e for mnydamages p�oximate|yoauaod by the acts or omissions to the extent set forth ;n Sec�ion 768.28. Florida Statutes. Nothing herein is intended to serve as a meivnrnf sovereign irint—urity by any Sub-Recipient to wMch sovereign immunity apolies. Nothing herein ohal|bo oonotrueda,s consent bya state egen-cy _or subdivision �Qfthe S1a1e.OfF|Dridatobe sued by�ird par io__ any matter arising out of any contract. (I 5)DEFAULT. If any of the oillowing ever.ts occur ("Events of Default"), a:I obligations on the part of tl'-e Division to make further payment of funds shall terminate and the Division has tne op5on to exercise any nf its remedies sell forth in Paragraph (16); however, the Division may make payments or partia. payments afteranyEveniaufDe'au|tvvithuutvvaivinQtherightLoexenoiaesuchremedinn.andWthoutbecominO liable ho make any further payment a. 11'any warranty or representation made by the Sub-Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if theSuh- Reoipientha]a to keep orpe�'omn any of the obDgeUono, banmo or covenants in this Agreement or any previous agreemerdvvith the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under thiuAgreement� lo [f material adverse changes occur in the financial condition of the Sub at any time during the term of this Agreement, andthoSub-Reopien fails to cure this adverse change within thirty (3O) days from the date written nnticem sent by tine DWiminn� c, If any reports required by this Agreement have not been submitted to the Division or have been submitted with inomneot, incomplete or insufficient information; or. cl If the Sub-Recipien' has failed to Perform and complete on time any of its obllgat�ons under this Agreement. 11 EED ( If an Event of Default occurs, then the Diviskzn shed|, after thirty (3O) calendar days written notice �o the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty (30) days, exercise any one or more of the followir.g rem edies, eilher concurrently or consecutively: u. Terminate this Agreemont, provided that the &ub'Reo|A|entis given at least thirty (30) days pr!or writtmn notice of the tennine1ion. The notice aha|| be effective when placed in the UnItod States, OraL class mai|. postage Vrepoid, by registered or certified mmi|-return receipt raquooted, to 'he address |n paragraph (3)heroin; b, Beg;n an appropriate legal or equitable action to enforce performance of this Agreemenl: o. VVbhhoidor suspend payment of all or any part ofanaqueut for payment; d� Require that the Sub-Recipient refund to the Division any monies used forineligible, purposes under the laws, rules a-�d regulations gove-ning the use of 'these funds, e. Exercise any corrective or remedial ac to include but not be limited to: Request additional information from the Sub-Recipient to determine the reasons 'or or tl�e extent of ricn�compli2i'lCe or lack of pe-formance, H. Issue a_�,vritlten warning ',c advise-that more serious measures m ay,be- tak en if the situation �Is no corrected, fl� Advise the Sub-Recip;ent to suspend, discontinue or refrain from incurring costs for any activities in question or iv. Require the Sub to reimburse the Div's'on for the ai incurred for any items de�errn, ined to be ineligible; f� Exercise any other rights or remedies which may be available underlaw Pursuing any of the above remedieavW|| not stop the O|visioo from purou|ng any other mmed�es in this Agreement nr provided at law orinoquity, If the Divis�on waives any right or remedy in this Agreement or falls to inu|ston strict performance bythe Sub-Recipient, it will not affect, extend or waive any o ther right orremedy of the DMslon, or affect the later exercise of the sarr..e right or remedy by the Diviaion for any other default by the 3ub-Recipimnt, ,1 7JEWvINATION, a. The Division May terminate this Agreement for cause after thirty (3U) days written notice. Cause can include misuse of furds, fraud, lack of compliance with applicab!e rules, ia%vs and regulations, failure to perform on t'me, and refusal by the Sub-Reciplent to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as b, The Division may terminate this Agreement for convenience or when it determines, in its so|e discret on, that continu�irg the Agreement would not produce beneficial results In line with the 12 furtherexpenditure offuoda.by providing the Sub-Recipient with thirty (3O)oaiendar days prior written notice. c. ThaparUeamayagneetotenn|nateth|sACnaomanthzrdheirmutua|oonvenienue through e written amendmeniof this Agreement. The amendment will state the effective date ofthe termination and the procedures for Proper oioyeout of the Agreement. d. In the even( that ',.-is Agreement is terminated, the Sub-Recipient vvi!| not incur new � obligations for the terminated portion of the Agreement after the Sub-Reciplent has received the noh5out;on of termination. The Sub-Recipient will cancel as many uutstandingobAigafooe as pnan|Ne. Costs incurred efternooe|pt of the termination notice wiU he dma||n*ad. The Sub-Recipient ahaU 'lot be relieved of liabi'ity to 'he Div',si3r because of any breach of Agreement by the Sulb-Recipient. The | Division may, to the extent authohzed by |avv, withho|d payments to the Sib-Recipient for the purpose of set-off unh|the exao amountof damages due the Divis�n� � om(hoSub-Reoipnan�dehermined. (18 u. The Sub-Recipient shall enaum 'that any procurement involving funds authorized by the Agreement complies *iih aU a.pp|icab|e federa| and otsba |owo and nagu|ationu. to include 2 C.F.R. §§20O318 through 2OO,320eu well as Appendix ULo2C.F.H. Part 2OD(enUtled^Oonroct Provisions for - Non-Federal Entity Conrnaots Under Federal Awards_ )__-____�_�� b. As required by Cf,R. §20O318(b). the Suh'Recip|ent nhoU "maintain naoonds ouffioienttu de �hehia1orycfprocurement. 'These records will include, but are not neceaaa,i|y|imJed to the following: rationale for tile method of procurenent, selection of contract tyoe, contractor seiection. ! ornajeoUon. and the basis for the contract price," | c, As required by 2 C,F,FL §200318(i). the Sub-Recipient shall "maintain oversight to enaurethatountraotorsperform|nmoco/duncewiNthwtannm.00ndiUona,andmpecif�uahunsufthe|r i | contracts or purchase undor ,~ |n order h» demonstrate compliance with this requirement, the Sub- Recipient shall document, in its quarter�y report tothe Div|amn, the Progress of any and all subcontractors ! | performing work under this Agreement. d. Except for procurements by micro-purchases pursuant to2O.F,R. §200.320(a) or procurements by small purchase procedures pursuant to C.F.R. §200320(b). ilthe Sub-Recipient chooses to subcontract any of the work required under this Agreement, then the Sub-Recipient shal" fanwardto1heOiv|aionucopyofanyao|iuhation(vhotheruompetihmaornon-oompohbwa)or|eoatfiftaen ( days prior to the publication or communication of the solicitation. The Division shall review the ,u|ioiLabun and provide oommeniv, if any, to the Sub-Recipient within three (3) business days. Consistent with 2 C.F.R. §200.324 the Division will review 'the solicitation for compliance with the procurement standards outlined in2C.F.R.§2OO.318 through 2O0.326as well aa Appendix ULo2C.F.R. Part 200, Consistent with 2C,F,R, §2U0.318(k). the Division wi|| not substitute its judgment for that o[ the Sub' Recipient. While the Sub-Recipient does no' need the approval of the Division in order to publish a � � � U_ tM .. � 13 co-r�peUtiva solicitation, this review may allow the Division to identifydeficienoioo in the vendor requirements orin the commodity or service specifications, The Division's rmview and comments sha||not constitute an approval of the solicitation. Regardless of the Division's rev'ew, the SO-Recipient remains bound by all applicable io�n. regulations, and agreement terms. If during its review the 0viaionidentifies any deficiencies, then the Division e"leU communicate those de5cienoiea to the Suh'Rnoip|ertao quickly ea possible °w�h|n the three (3) business day window ouUinedabove. J the Sub-Recipient publishes u competitive solicitation after receiving comments from the Diviskzn that 'he aoUo|tsbon is dsMdant. �han i. Terminate this Agreement in accordance with !he prov�sicns outlinec in paragraph 17 above, and, ii. Refuse to reimburse the Sub-Recip':ert ior any costs associated with that solicitation e. Exoeptfor procurements by micro-purchases purauan Lo2C.F.R� §200.320(a) or procurements byammU purchase procedures pursuant to 2 C.F.R. §200-320(b). if the Sub-Recipient chooses tusubcontract any of tne work required under this Agreement, then the Sub-Recipion' shall forward to the Division e copy of any contemplated contract p/iorto contract axeuudon. The Division aha[ review the unexmoutedogntrac and provide Y^ to the Sub w �h n three (3) _ businesadayo ConoiuLentw|t�2C.F,R. §2O0324 the Division w/iUravievvthe unexecutad contract for ocmp|ianoevxith the procurement ytandordsVuU|nndin2C,F.R. §280.318 through 2O0,320as*e||an Appendix U to 2 C.F.R. Part 200, Consistent with 2 C1F.Fl. §200318(k). the Division wi|| not substitute its judgment fur Oat of the Suh-RnoiAieni While the Sub-Racipiant does not need 'the approval ofthe Division in order Ln execute a subcontrao(, this review may allow the Division to kjenhfydoMoienoies in the terms acd conditions uf the subcontract my well asdet"cienciemin the procurement pooceoyVhmt led kzthe suboontraci- Tne Division's review and comments shall not constitute an approval of the subcontract". ReQmrd|oee of the Division's review, the Sub'Reo|p|ent remains bound by all applicable |amm, ragulatiana, ondoQrnement terms. If durirg its reVew the Division identifies any deficiencies, their the Division shall communicate those deficiencies to the Sub'Rau|p|ent as quiok|y as possible within the three (3) business day window outlined above. If the Sib-Recipient executes a subcontract a receiving a communicatiorl fro the Division that the subcontract is non-compliant, then, the Division may: Terminate this Agreement in accordance with the provisions outlined in paragraph 17 above; and, Refuse to reimburse the Sub-Recipient for any costs associated witiri. that t The Sub-Recipient agrees toimcludeinbheoubuontrso dhm @t1hn subcontractor iu bound by the terms of this Agreement, (11) the subcontractor is bound by all applicabie state and federal |aws and regulations, and (iii) the subcontractor shall hold 'the Division and Sub-Recipient henn|eaa 14 ago!nst all ciairns cl whatever nature arising out of the subcorltractcr's performance of work under this AQneomont, to the extent allowed and required by law. g. Aa required hy2C.F.R.§2OQ]18(u)(1). the Sub-Recipient shall "maintain written standards of conduct cover',ng conflicts of interest and governing the actions of its employees engaged ir. the se�ecticn, award and adrn'ristratior of contracts." h. As required by 2 C.F�R. §2OU.31O(a) the Sub-ReupienLeha�| conduct any procurement under this agreement "In a manner pmvidingfuU and upenoompethinn,^ Acoording|y, the Sub-Recipient nho||not: businoss� . companies; contracts; i Place unreasonable requirements on firms in order for them bzqualify Iodo |i. Require unnecessary experience or excessive bonding; Use noncompetitive pricing practices between firms orba&veensMi|iaind |v� Execute nnnoompet!Uve contracts to consultants that are on mtmine' V. Authorize, condone, nr ignore organizational conflicts nfinterest; vi Specify only a brand name product without allowing vendors to offer an VH, Specify a brand rame product instead of describing the perform @nce, epeoJicaUonm, or other ne�evart requ:'rements that pe to the commodity or service mo|cl�ted by�he v! ii Engage inenyarbitrary action during the pnzuue*nent process; or, ix. Allow o vendor Lo b ona contract if that bidder was invo|vedvv|ih developing nrdrafting the epaoifications, requirements, statement of work, �nvihaUon to bid, or request for proposals. i "Except 'n those cases where appi'cable Federal statutes expressiv mandate or enoounsae required by2C.F.R. §2OO,31Q(b). shall not use o geographic preference when procuring commodities or services under this Agreemem. i The Sub-Recipient shaH ccnduct any procurennent involving invitations to bid (i.e. sealed bids) in accordance with 2O.F.R. §200.320(u) as well oy section 2 87.857(1)(a). F|or|daStatuh*o, k, The Suh-Rooip(antnha|| conduct any procurement involving requests for proposals (ieoompehtivo proposals) in accordance with 2C.F.R. §2OU,32O(d)as well oe section 287 ,O57(1)(b), RorldaStatutea. i For each subcontract, the 3ub-Reoiplen shall provide nwrdb*n�atemunt to the Oivimionasto whether that subcontractor is minority business enterprise, as defined in SeoUnn2D8.7O3. F|oridu Statutes, AdditionaU8 the Sub'RecipientshoU comply with the requirements of C.F.R. §200,321 15 (^Cnntrmct'qg with oma|| and minority businesses, women's business enhaqzhaoa, and aburauq>|uo area (18 a. All attachments to UhIs Agr emen1aoa incorporated as if set out h~Ky. b. In the event of any incons:stencies or conflict between the language of this Agreement and the attachments, Lhe !anguaOo oil the attachments shall nonUn|, but Orly to the extent of the oonNo:orinconsistency. o, This Agreement has �ho following attachments: i Exhibit ' Funding Sources |i AttaohmentA — BudgnL iii. AitaohmentB — Scoce of Work iv. AttauhmentC — De|iver blonnndper V. A�IaohmentD — Progmm Statutes and ReAu|ationo v{. AtteohmentE — JuutTceionofAdvanoePaymen( vi Attaohmenr F —VVorranbao and Representations vi|i AttaohmenLG — CerUOoaMon Regu - ix. Attachment H—Statement of Assurances ___ X. Attaohment| — MandmtoryCnntraotProvisionu xi ktaohmeoLJ — Re|mburoementCheok|iut xi| Attachment K— EHP Guidelines x|i�. At'oohment L — Monitoring Guidelines ( a. Anyedvancnpoymentunderth|sAgrnomentiaoubjetLtu2CF.R.@2UO.3U3and.00 applicable, section 21G181(1S),F|ondaStatuao. All advances are required tnbe held |neointerest- bearing account, If an advance payment is requeated, he budget data on which the neALent in based and e]uaUhcodnn statement shall be included in this Agreement as Attachment E. Attachment E wjU apeuily theamountofadvanoepaymentnoededandprovidaanoxplanotionofthenecesaityfonandpropoued use of these funds. No advancn shall be auoaphad for pnouooeinQ if a reimbursement has been paid p�or tothauubmltta|ofa request for advanced payment. After the oitia|advance, if any, payment ahuUbv made ona reimbursement basis meneeded, b. Invoices shall be submitted at least quarterly and shall in6udmtho supporting documentoVun for all costs nf the project o,services. The final invoice shall bo submitted vvhh|n sixty (60) days after the expinabon date of the eOrenmarK, An explanation nf any droumatanceu prohibiting the aubmitta|nfquartmdyinvoicesshaUbeeubmiUedtu#heDivisionQrardmene8eroyportoftheSub- Recipienyo quartedympmning as referenced in Paragraph 7 of 'this Agreement, 18 o. If the necessary funds are not available to fund this Agreement as a result of act'on hy the United States Congress, the federal Of"Iceof Management and BudgeUnig. the State Chief Fina;cim| Offlomr or under subparagraph (Q)b. of this Agreement all obligations on the part of the Division to make any further payment offunds shoU terminmte, and the Sub-Recipient shall submit its closeout report within thirty days of receiving nohoa from the Division. C21 a, AU reftllrldS or repayments duo to the Division under this Agreement ana to be made payable to the under of^Divin|on of Emergency K8onagement", and mui|ed directly to thehoUnvving addressi Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FIL 32399-2100 b� In accordance with Section 215,34(2), F'orid Statutes, if a check or other draft 's returned to the Diviuiun formd|ectiun Sib-Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the returned check ordraft, whichever |agreater. C2 a. The waiidhyof this Agreement is subject to the truth and accuracy of ail the infonnatiun, reprenentatiuna, and mateho!m submitted orpmvidmd by 'the Sub-Recipient in this Agnsemont, in any|ahar aubTiasion or response to a Division nyqueoL, or in anyoubmieeion or response tofuy0l the n*quirernents ofUhia Agreement, All of said infornation, napreaantsiona, and materials are incn/pooated by reference. The inaccuracy ofthe submissions or any material changes uho|i at 'the option of the Jivia'on and with thirty (30) days written notice to the Sub'Rnoipimnt, cause iheterminahon of this Agreement and the re|eonenftho D|vision from all its obligations to the Sub-Recipient. b. This Agreement aho|| be construed underLhe laws of the State of Florida, and venue for any actions or|oinQ out of this Agreement shall bein the Circuit Counuf Leon County, If any provision of this Agreenner.t is in confll'ct with any applicable statute or rule, or is unenforceable, ther the provision mhe|| be null and void to the extent of the conflict, and shall be sovorab(e, but shall not invalidate anyckher Agreement- c. Any power of approval or6isappnova| granted to the Division under the terms ufthis Agreement shall sun/fva the term of this Agreement. d. The Sub-Recipient agrees to comply with the Americans With Disabilities Ac (Pubi'c Law 101'338.42U,S,C, Section 12101t�t ��g�),whiohprohibiLsdiuodminaUonbypub|ivandpr|vato entities or the basis of disability in emp�oyment, p&ic accommodations, transportation, State and loca! government services, and telecommunications. 17 o. Those who have been placed or the coDvic'ed vondor list following a oonvicUon for u public entily crime or on the discrlm�natcrl/ vendor Iisl, may not submit a bid on a contract to provide any goods or se-vices to a public entity, may not submit bid on a contract with e public entity for the construction or repair ofa public building or Public Work, may not submit bids on leases of nae| property to o pub|ioenUpy, may net beawarded or perform work mnm contractor, supplier, auboontrantor, or consultant under a oonirauLvviLh a public endty, and may not transact business with any public enjty in excess of D25.000D0 for a period of thirty-six (30) months from the date of being placed on theoonviute't vendor list or on tire discrlmlneltary vendor lis�. t Any Sub-Rocip|ant which (s not a local government or state agency, and which rece funds under 'his Agreement from Uhe#adara| government, certifies to the best of its knowledge and belief, that i and its phmdpa|n� 0 to i A� nolt presently debarred suapended, proposed for debarment, declared � ine|icib4e, or voluntardy exc from covered transactions by a federal department or agency; U_ ii Havenotvv!thinafive(S) yearpahodprwcadingthiepropooe|beenoonvinted ~� � oforhada civil judgment o*nderedogamatLAemfor fraud oraorimina| offense in connection with obbaining, a to obta|n, or performing o Aub|kc (fadena|, state or local) transaction orountrao f� under pub|ic transaction; violation nf federal orstate anhtruat m7atuteso[com0i s�uD of embezzlement, tl�dt, forgo br hary, fa|a'fioation ordeatruoc.�on of records, making false statements, or reoeh/ngntn|on property', id, Are rot preoenUy indicted or otherwise c/imineUyoroiviUy charged bya oc governmento|mnbLy(feda/a|.aLoteor|oca|)withoumminsiono[enyoffensesenumorated{npa/ag/aph 1Q(g)Zufthiaoerti0oaboo;and, = iv� Have nutwidhin ahvs (G) year period preceding - this Agreement had nno or � more public transactions (hede/u[ state orlocal) terminated for cause or default. g. If 'the Sub'ReoipienL |n unable to certify to any nf the statements in thio oarti8uadun, then the Bub-Reoip|ent shall attach an explanation to this Agreement. cM h. |n addition, the Sub-Recipient shall send to the Division (by emaUor6y facsimile transmission) the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exo|uaiun"(Attachment G) for each intended subcontractor which Sub- Recipient plans to fund under this Agreement. The form must be received by the Division before ~� the Sub-Recipient enters into a contract with any subcontractor. L The Division naaervao the righ(d/ unilaterally cancel this Agreement if We Sub- Recipient nsk/xoa to allow public access to all documents, papem, letters orother material euhjmX(othe provisions of Chapter 119, Florida Statutes, which the Sub-Recipient created or received under this Agreement. M ], If the Sub-Recipient is allowed to temporarily invest any advances of funds under this AgreemenL any interest income aheU either baeLurned to the Division or be applied against the Diviuion'aob|igadonbz pay the contract amount, k, The State ofP|o�dmwill not inteniiona]yoward pub|�|y'funded con to any contracfar who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 US.C. Section 1 324a(e) [Section 274A(e) of the lrnrnigration and Nationality Act (^|NA^)", The Dvision shall consider the employment by any contractor of unauthorized allers a violation of Section 274A(e) of the |NA. Such violation by the Sub-Recipient of the employment provisions contained in Section 274A(e) of the |NA shall be grounds for unilateral o2nce8ahon of this Agreement by the Division. i Al! unmanufactured and manufactured articles, materials and supplies which are mcquiradhrpuUUouaeundardhisAgreemeoLmuothmvebeanprnducedintheUnitedStat* as mqurod Under 41U.S.C.1 Ca, un|emait would not be|n the public interest or unreasonable incost. (23 )LOBBYING PROHIBITION a. 2 C.F,R. §200,450 prohibits reimbursement for costs associated with certain lobbying h. Section 216.347.Flor'do Statutes, prohibits "any disbur8o-ne0L0t � epp*opnatons pursuant to a contract or grant to any person or organization un|aan the terms of the grant or contact prohibit 'he expenditure of funds for the purpose of iobbylng the Legis|3'lure, the judicial branoh, or sLaie acenuy.^ o, No funds or other resources received from the Divis'!or under this Agreeme- may be uaeddireoUynrin6rootlytoinlmanm*�egisiazionoranyutharofficia|actionbytheFlohdsLsgis|mtureor any state agency. d. The Sub-Recipient certifies, by its s to this Agreement, that to We best of his or her knowledge and belief: i No Fed ena appropriated funduhave beer, paid cv will be paid, byoron behalf of the Suo-Reclpienz, to any perso for i-Tuercing or attempting to influence an officer or amp|oyaec/anyagenoy.aNembe/ufCungneus.anWffioororemp|oymeofCongremn.oronemp|oyaeof a Member of Congress in connection with the awarding of any Federa' contract, the making oll any Federal grant, the mak"ng of any Federal loan, the entering into of any cooperative acreement, and the extens�on, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement, k |f any fundm other than Federal appvopdahed funds have been paid or will be pa:d to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Cong,ress, or an employee of a Member of Congress in � � � U_ .. � ig oonnec'ion wdh this Federal contract, grant. loan or cooperative agreement, the Bub-Rocplentohal| complete and submit Standard Form-LLL. "Disclosure of Lobbying Aciv�Ues.^ iii. The 8uh'RecipienLshall require that this certification be included in the award documents for al| sub-awards (including Subcontracts, sub-grants, and contracts under grants, �oans, and cooperaulve agreements) and that all Sub-Recipients shak certify and dis6ose� iv� This certification is a material representation of fact upon which reliance was placed when this tronenohon was made or entered into Submission of this certification in e prerequisite for making or entering into th/s transaction imposed by Section 1352, Tit'e 31, U.S, Code. Any person who fuUstofile thernquiredoortiflcationshaUbesubjeottoacivi|pona|h/ofnot|eesthan$1O.00OandnoL more ihan$1DU.00O for each suoh[mi|ure, (24) ��QPYRiGHT, PATENT AND TRADEMARK EXCEPT AS pROY|D2O BELOW, ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE DF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR|N CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OFFLORIDA, b^RedP|en �.os aA[e+ex�dnApa�QULor copyright, the Sub-Recip'ent sha|| � retain aU rights and enbt!emenLa to that ore'ox�sdnQ patentoroop}hUht un|eea the Agreement provides otherwise. b if any di'scovery or invention is developed in "ne course of or as a result of work or services perfunnod under Uh/e Agreement, or in any way connected with it. the Sub-Recipientshai| refer the diaoovory or invention hotha Oiv'mion for a determination whether the State ofF|urda will seek patent proleoUon in its name. Any p@tentdgh�o accruing under or in ounnecton with the performance of this Agreement are reserved to 'the State nfFlorida. |f any oouku.manuo|n.films, or other oopyrightab|e material are produced, LheSub-Recipient shall notify the Division. Any copyrights accruing under orin connection with the pe-formance under this Agreement are transferred by the Sub-ReJ,pient to the State of Florida, u. Within thirty(3O) days of execution ofthis Agnaement. the Sub-Recipient ahaU disclose al! intellectual pmpertieure c*inyhntMo performance uflt�|y Agreement which heor she knows or ohou|d know could Aive rise bza patent orcopyright. The Sub-Reo|pient shall retain all rights and endUements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists, The Division shall then, under Panagra�h (b), have the right to all paten's and copyrights which accrue duhnQperfonnanceuftheAyraemenL d. Uf the Sub-Re:ipientqualifies as » state university under Florida |aw, then, pursuant to section 1004,23, Florida Statutes, any lnvention conceived exclusively by the employees of the Sub- Recipient shall become the sole properly of the Sub-Recipient. |n the case of joint inventions, that (o 20 C.9.b 3 i inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided interest in and to suo .Joint inventions. The Division shall retain a perpetual, irrevocable, fuIy- aa ".d, nonexclusive Iioense., for its use and the use of its contractors of any resulting patented, copyrighted or trademarked work products, developed s6ely by the Sub- Recipien•:, under this Agreement, for Florida government purposes. (25) LEGAL AUTHORIZATION The Sub- Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Sub - Recipient also certifies that the undersigned person has t ^e authority to legally execute and bind Sub- Recipient to the terms of this Agreement. (26) EQUAL OPPORTUNITY EMPLOYMENT a. In accordance with 41 G.F.R. §00- 1.4(b), the Sub - Recipient hereby agrees that It mill incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as _ defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with fund's obtained from the Federal Government or bormwed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, oe guarantee, or undertaken pursuant to any _ Federa ' orcg`am involving such grant, contract, loans, insurance or guarantee, the followirg eq � opportunity clause: Curing the performance of this contract, the contractor agrees as foliows; i. The contractor will net discr'mnate against any employee or applicant for employment because of race, color, religion sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be ftnited to the following employment, upgrading demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The ccntractcr agrees to post in conspicuous places, available to employees and applicants `or employment, notices to be provided setting forth the provisions of this nondiscrimination clause. ii. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. 21 iii. The contractor will send to each labor union or representative of workers vvlh which he has a collective bargaining agreement o/other contract or understanding, ano[oetnbm provided advising the said |abor union or workers' reprosentat|vea of the contractor's commitments under this ueohoo, and shaU post copies of the notice in conspicuous places available to employees and applicants for employment, iv. The contractor will comply with ak provisions of Executive Order 11248of8eptember24.1005. and of the rules, regulations, and re!evan orders of the Secretary ofLabor. ! Executive Order 11246ofBoptember24.1QG5.acdbyrules. � regulations, and orders of the Secretary oy Labor, or pursuant tl-ernto � . and wj|| permit access to his booka, records, and accounts by the � administering agency and the Secretary of Labor for purposes of ---- --� investigation 10 ascertain oompUunoe with such rules, nagu!aduna, and orders. W. |nbn event of the oontraoho/o noncompliance with the nondiscrimination clauses ofths contract or with any of the said nu|ea, regulations, or orders, thiu contract may be canceled, terminated, or ouepnndodinwho|eorin part and the contractor may bedeclared ine||gib|o for funher Gova/nmentoontrooLo or federally assisted oons�ruot|on contracts in accordance with procedures authorized 'in Executive Order 1i248ufSeptamber24.1085. and such other sanctions may be imposed and remedies |nvoked an provided in Executive Order 11240uf3epLomber24. 1065,orby rule, regulation, ur order ofthe Secretary ofLabor, oreootherwise provided by law. vii. Tie contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions ofparagraphs ( through (7)|n every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant 0o section 2O4ofExeouUve Order 11248nf September 24.1&65.sothat such provisions will be binding upon each subcontractor orvendor, The CD � � � U- tM .. � MR, contractor vdU take Such ac6on with respect to any subcontract or purchase order mn 'ho administering agency may direct as a means of enforcing ouch provisions, |no|uding sanctions for nuncomplianoe: prov|ded, however. that in the event aoonbactorbecomes involved in, or is threatened with. litigation vv|th a subcontractor orvendor as o resu|iof such direction by the administering agency the contractor may request the United States toenter into such litigation to protect the Interests of the United States, b The Sub-Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment pract�os when it participates in federa assisted constrLct'on work: Provided that if the appl'ca7' so oarticlpahng is a State or local governmer7t, "he above equal opportunity clause is not applicable to any agency, instrumentality or oubdivio|un of such Qovernmoni which does not participate in work on or under the contract. o. The Sub-Redpient ognaeothar it will assist and cooperate actively with the administering agency and the Secretary ofLabor|nobhainingdhmoomp|iancaoJoontractomaod � subcontractors with the equal opporturity clause and 'he rules, regulations, and, reieva7t orders of the Secretary of Lac-or, that it vjl� furnish the adrrinistering agency and the Secretary of Labor such — inforrnation as 'hey may reqLire for the supervision of such compliarice, and tl-at it w;II otherw�e ass the ad-linistering agency in the ciischarge of the agercy's primary responsibility for securing corr#iarice, d,. 7he SA-Reciplent further agrees that it will refrain irom entering into any contract or contract modJlicadon suciect �o Executive Order 11246 of September 24, 1965, with a contractor debarred �n_nr, or who nas not demonstra eligibil;'ty for, Government contracts and federally assisted constructicn contracts pursuant to the Executive order and will carry out such sancUons and penalties for viu|ationofthaoqua|oppor(un|tyc|aumeasmoybeimpoeadupunoontnsutoruandsuboontrautorabythe administering agency nr the Secretary of Labor pursuant to Part ||. Subpart Dof the Executive order In addition. the Sub-Recipient agrees that if it falls or refuses to comply with these undertokingo, the adminiu(er|ng agency may take any or all mf the following actions: cancel, terminate, or suspend inwhole or in part this grant (contract, loan, insurance, guarantee), refrain from extending any further assistance to thoGuh'Reo|pienlundorthoproQramwithrespeoftovvhiuhLhetyi'uroorrefundocourredunti|aaUafaciory assurance offu�ure compliance has been received from such Sub-Rnoipient and refer tho case tothe Department of Justice for appropriate legal prooeedingsL The Sub-Recipient hereby agrees that, unless exempt under Federal law, it MI incorporate or cause to be incorporated into any contract for construction work, or modification thereof the following clause: 23 i- Contractor. The contractor shall comply xjth18U£.C. §O74. 40 U.S.C. §3145. and the requirements nf2QC.F.R pt. 3aa may he app|ioeb|a, which are incorporated by reference into this contract, ii Subcontracts. The contractor or subcontractor ohaUinaer�inany aunnontrooto the clause above and such other clauses aa the FEK8Amay by appropriate instructions require, and also a clause requiring the eubuzn tractors to include these clauses )n any lower t��ersubcontracts. The prime contractor shall bareeponaib|e for the oomp|ienoebyany subcontractor or lower tier subcontractor with all of these oon|root clauses. h Breach, A breach of the contract clauses above may begmunda for termination ofUhe uonUoci, and for debarment as o contractor and subcontractor es provided in2QC�F.R. §5.12 (28 )CONTRACT WCRK HOURS AND SAFETY STANDARDS ----- T — 'eSub-Reoioie't,withdhe funds - a o by this Agreement, enters into a nnnlract that exceeds $1OO.0JOond involves the empioyman of mechanics or laborers, then any auohpnntrmo must |noiude a pmvis�on for compliance with 40 U.S.C. 3702 and 3704. on supp|om*n�ed by Department of Labor regulations (28 CFR Pe, t5). Un der 4O US C. 3702 of the Act, each contractor must be required to cornpute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours, Work in excess of the standard work week is permissible provided that the worker is compensated a, o na(ooynot(eaethanoneandahe|fhmeathebauicroLeofpayforoUhourovvorkedinex000mnf4Ohours in the work week. The requirements of 40 U&C. 3704 are appllcabfe to construcbon work and crovide that no laborer or mechanic must be required to work in Surroundings or urder working conditions whi&, are unsanitary, hazardous or dangerous. These requirements do rot app|yto the purchases ofsupplies or materials or articles ordinari|y available on the open market, nrountrectafor transportation. (29 )CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT If the Sulp-Reciplent, with the funds authorized by this Agreement, enters into a contract that exceeds $150,000, then any su& contract must include the following provision: Contractor agrees to mnmplymith eU applicable standards, orders or regulations issued purauant to the Clean Air Act (42U.S.C�7401-7871q) and the Federal Water Pollution Control Act au amended (33U.S.C� 1251-1387l and will report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). 24 (30 )SUSPENSION AND DEBARMENT If the Sub-Recipient, with the funds authorized by this Agnanment, enters into ucontract, then anyauoh contract must include the following provisions: i, This contract is a covered transaction for purposes of 2 C.F.R, pt. iOO arid 2C5.R.pt3OOO� Ao such the contractor isrmqu�redbz verify that none ofthe oontrocoor, its principals (defined at Cf.R § 180.905). or its affiliates (defined at 2 C.F.R. § 18O.Q05) are excluded (defined at 2 C.FR § 18O,Q4D)nr disqualified (defined 2i2C.F,R, § ii. T�e contractor must comply with 2 C.F.R, pt, 180, subpart C and 2 C.F.R. [�L 3000. subpart C and muat include requirement to comply with tl regulations in any lower tier covered trEursaction it enters into. !ii This rertlftadon|aa material representation nf fact relied upon by the Division, |fitia later detenrF|ned that the contractor did not comply with 2C.F]R,oL18O subpart C and 2C`FR pt. 30OD, sybPort C, in�_ additon1onar-od|ee available Lo the Oivis|on. the Federal Government may pursue avoUnNe remedies, imdud|ng but not limited tosuspenuiun andkcrdebmrmont, iv, The b'dde/ or pro poser agrees to oompiy with the nequiremanto of C,F.R. pi 180. subpart C and 2 O,F.R, pt. 3000, subpart C while this offer isve|id and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include o provision requiring such compliance in its lower tier covered transactions. (31 If the Sub'Roopient, with the funds authorized by this Agreement, enters into o contract, then any suohcontract must include the following clause Byrd AnU-LobbyingAmendmenL 31 U8,C�§ 1D52 (as emonded), Contractors who apply or bid for en award of$1OO.00Oor more Shall file the naquinad certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, e member of Congress, officer oremployee of Conyruso, or on employee of member of Congress in connection with 25 obtaining any Federal oontrao.gmnto/anyotherawerdcovered by31 U.&C. §1352. Each tier shall also dsc�ose any lobbying with non' Federal fund* that takes place in oonneotionwl',h ubtaining any Federal award. Such d|mo|oauree are forwarded from tier to heruV to the recipient. (32 )CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS a. If "he Sub-Reoi with the funds authorized by 'his Agreement omoka to procure goods o/services, then, in accordance mith2C.F.R. §2O0.321. the Bub-Recip:ent shall take the fo[owing affinnahvaebapmhzassure that minority businesses, women's business enterprises, and ieboraurp|uu area firms are used whenever oassible: i Placing qualified small and minority businesses and women's business enterprises an solicitation [aia; 1L Assuhng tnat small and minoritybuainesseu and women's business enterprises are solicited whenever they are potential noun:eo� iii Oividing total requinar. , into s tasks or � q«an5he»t» permit maximgnlAadi_ciP&hQDbYamaK and minority businesses, and women's business �_ iv. Eetab|ishlngde|lveryschedules, which eocouragmpeirtioipation by small and mirohb/buaineauao. and women's business enterprises; V. Using the services and ass io�anoe.�l���g�[�t�.ofouoh organizations en the Small Busineae Administration and Lha Minority Business Development Agency ofthe Department of Commerce, and vi, Requihng the prime contractor, ifauboonkacts are tobe lot, no take fl�.e affirmative steps listed in paragraphs (e) through (e) of this section. b. The naquirementouUined |n subparagraph o. above, sometimes referred to as socioeconomic con(ract'ng," does not im pose an obligation to set aside e'ther the solicitation or award of acontraot tu these typea of firms. Rather, the requ/rement only imposes anub|iga5onLo carry out and document the six affirmative steps identified above. u. The "socioeconomic contracting" requirement outiines the afirmative steps that the Gub-Recipient munt take; the requirements do not preclude the Sub-Recipient from uTdertaking add'tlonaI steps to involve small and minoritybuoineoaeo and women's business enterprises. d. The requirement to divide total requirements, when economically feasible, irto ameUor tasks or quantities to permit maximum participation by small and minority businesses, and women's business ente/priseu, does out authorize the Sub-Recipient Vo break o|ngie projeotdown into | � � � U_ .. � 26 smaller components in order hocircumvent the m|cr+puohe*eor small purchase thresholds *oemto ud|izostreamUnod acquisition prooedureo(e.Q. "project eP|itting^), The Sub-Recipient shall comply with anyShatement of Assurances incorporated as Attachment H. M |N "WITNESS WHEREOF, 'he parties hereto have executoc this Agreement. 1-2 FID# 59-6000375 DUNS# Inckide a copy of the designation. of authority for the signatlory, if applicable, STATE OFFLORIDA DIVISION OF EMERGENCY MANAGEMENT Name and, Title: ex 7 To d B. Hannon Date City Clerk �15 LJ11 SPONSORING AGENCY: THE CITY OF MIAMI, a municipal Corporation of the State of Florida Daniel J, Alfo, City Manager APPROVED AS TO FORM AND APPROVED AS T'O CORRECTNESS: REQUIREMENTS: 29 Ann-Marie qharpe, Director Department of Risk j Management Packet Pg. 238 EXHIBIT —1 THE FOLLOVViNG FEDERAL RESOURCES ARE AWARDED TO THE SUE-RECIPIENT UNDER THIS AGREEMENT: NDTE If t�e resources awarJedto the Sub-Reciplent are from more than one Federal' program, provide ` Federal Program Feder | agency U.S. Department of Homeland Security, Federal Emergency Management i Catalog of Federal Domestic Assistance Ut|e and number: 97.067 Awordomounc *5,158,500.00 - THE FOLLOVIVI|NG COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT NOTE Iftne rescurces 1,vardad to t�e Sub-Recipient represcot more than one Feder,- program, list aj cpljr_ , ehIe ccmpiiarice requiremerts for each Federal program 1r) the same manner as shown below. Federal Pr gr mi Listepplioab6a compliance requirements aofoKnwu: 1 First aPplicaNe compliance roquirement: Sib-recipient is to use funding to perform eligible activities ua identified FY2O16 Departmentof Homeland Security Notice of Funding Opporlunity 2. Second applicable comph'anceroVui rementGub-ecipient iseubjmntLo all administrative and ,`,nancial requirements as set forti- in 'his Agreement or will not be in compliant with the terms of tine Agreement. 3. Third applicable requirement: Sub-Rec must oomp�y with specific laws, rules, ornagu|ationa that pertain to how the awarded resources must be used or how eligibility determinations are to be made, moTe:x C�=-R-po,t 200. and Seutlono1s.nr(s)(a}. Florida Statutes, u*mrempt the immxna5unn bout Faderal Pmjrumy and State 30 ATTACHMENT A PROPOSED PROGRAM BUDGET Below is a general budget which outlines eligible categories and their allocation under this award. The Sub-recipient is to utilize the "Proposed Program Budget" as a guide for completing the "Budget Detail Worksheet" below. The Equipment category will require Authorized Equipment List (AEL) reference number. The Authorized Equipment List (AEL) is a list of approved equipment types allowed under FEMA's preparedness grant programs. The intended audience of this tool is emergency managers, first responders, and other homeland security professionals. The list consists of 21 equipment categories divided into sub-categories, tertiary categories, and then individual equipment items. The AEL can be found at hftp://beta.fema.gov/authorized-equipment At the discretion of the Sub-recipient, funds allocated to Management and Administration costs (as described in the "Proposed Program Budget") may be put towards Programmatic costs instead. However, no more than 5% of each Sub-recipient's total award may be expended on Management and Administration costs. The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However, the transfer of funds between issues is strictly prohibited. Nd BUDGET DETAIL WORKSHEET The Sub- recipient is required to provide a completed budget detail worksheet, to the Division, which accounts for the total award as described in the "Proposed Program Budget ". If any changes need to be made to the "Budget Detail Worksheet ", after the execution of this agreement, contact the grant manager listed in this agreement via email or letter. Developing hazard /threat- specific annexes that incorporate the range of prevention, protection, response, and recovery activities Broward County Cyber Incident Response Annex, Line item 1 $65,870.84 $65,870.84, 2016 -01 Developing and implementing homeland security support programs and adopting ongoing DHS national initiatives Miami Dade Whale Community Planning Workshop; Line 1 $74,045.45 $74,045.45 item 2016 -49 Developing related terrorism and other catastrophic event prevention activities Developing and enhancing plans and protocols Miami Dade Unmet Needs Plan Development. This is a primarily a planning project to leverage whole community partners to document their capabilities and capacity to prepare for, respond to, and recover from an incident. This 1 $24,681.82 $24,681.82 plan will identify social services resource to improve the resiliency of the county and its 34 municipalities; Line item 2016 -47 Miami Dade Volunteer Reception Center Plan Development. The plan will produce a coordinated system for matching the skills and abilities of County employees, volunteer 1 $54,300.00 $54,300.00 organizations, and spontaneous unaffiliated volunteers to assist the community during an emergency or disaster; Line item 2016 -48 Developing or conducting assessments Miami Dade Conduct a geospatial hazard impact modeling utilizing HAZUS -MH Level 3 analysis, third party proprietary hazard modeling tools, and quantitative geospatial analysis 1 $102,239.99 $102,239.99 to estimate the losses to natural and human - induced hazard events in Miami -Dade County; Line item 2016 -45 Hiring of full or part -time staff or contractors /consultants to assist with planning activities (not for the purpose of hiring public safety personnel fulfilling traditional public safety duties) Broward County Whole Community Planning: Integration of Volunteer & Faith Based Organizations, Line item 2016- 1 $65,870.84 $65,870.84 02 r Broward Sheriffs Office CEMPIGOOP /COG, Line item 2016- 03 1 $30,442.55 $30,442.55 Hialeah License Plate Reader Analyst, Line Item 2016 -19 1 $54,300.00 $54,300.00 Hialeah EOC Planner, Line item 2016 -20 1 $44,427.27 $44,427.27 Miami Emergency Management Planner (12 months). This position will assist with the development/revision of citywide emergency management plans such as the CEMP, COG and COOP; Line item 2016 -32 1 $49,363.64 $49,363.64 Miami Emergency Management Planner (12 months). This position will assist with general planning responsibilities related to the implementation of the UASI grant program; Line item 2016 -33 1 $64,172.73 $64,172.73 Miami Equipment Inventory Planner (12 months). This position will be responsible for resource management tracking and planning portion of the EHP process; Line item 2016 -34 1 $44,427.27 $44,427.27 Miami Regional Program Manager. This position assists the Miami and Ft. Lauderdale with regional planning needs (e.g. drafting of investment justifications, coordination of UAWG meetings, development of annual budgets, etc.); Line item 2016 -62 1 $88,854.55 $88,854.55 Miami Regional Planning, Training and Exercises Coordinator- this position includes the responsibilities of ensuring compliance with training courses as well as the coordination of necessary regional exercises; Line item 2016 -63 1 _ $75,032.73 $75,032.73 Palm Beach Sheriff's Office Regional Metadata Planner, Line item 2016 -65 1 $29,618.18 $29,618.18 Materials required to conduct planning activities Travel /per diem related to planning activities Miami Dade Planning, Training and Exercises: UASI Homeland Security Conference; Line item 2016 -44 1 $3,512.72 $3,512.72 Overtime and backfill costs (in accordance with operational Cost Guidance Issuance of WHTI- compliant Tribal identification cards Activities to achieve planning inclusive of people with disabilities and others with access and functional needs Coordination with Citizen Corps Councils for public information /education and development of volunteers Update governance structures and process and plans for emergency communications Activities to achieve planning inclusive of people with limited English roficienc a' , a a 33 Overtime and backfili for emergency preparedness and response personnel attending DHS/FEMA- sponsored and approved training classes Overtime and backfill expenses for part -time and volunteer emergency resnnnsn nerscnnel oarticioatina in DHS/FE=MA training Training Workshops and Conferences Miami Planning, Training and Exercise. This project will support multi- discipilinary projects for the City of Miami under the leadership of MEM. Project scope will involve a full scale exercise, revision of planning documents such as 1 $119,531.08 $119,531.08 the CEMPICOOPfCOG and trainings that benefit terrorism - related emergency management trainings. Trainings will Include ICS, Hazmat 160 and any other specialized courses needed due to staff attrition; Line Item 2016 -29 Regional Planning, Training and Exercise, Line item 2016- 1 $70,880.02 $70,880.02 69 Miami Dade Tactical Life Saver Course DHS -13- 29430; Line 1 $17,557.66 $17,557.66 Item 2016 -71 Activities to achieve training inclusive of people with disabilities and �� others with access and functional needs Full or Part -Time Staff or Contractors /Consultants Certification /Recertification of Instructors Travel Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non - sterile masks, and disposable protective equipment). I Instructor certification /re- certification I I I 34 I Coordination with Citizen Corps Councils in conducting training I I I I I Interoperable communications training I I I I to — achieve training inclusive of people with limited TRAINING EXPENDITURES 1$207,968.761 Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (up to 50 percent of the allocation) Miami Operational OT for Special Events approved by $28,109.63 $28,109.63 FEMA, Line item 2016-30 1 Overtime for information, investigative, and intelligence sharing activities (up to 50 percent of the allocation) Hiring of new staff positions /contractors /consultants for participation in information /intelligence analysis and sharing groups or fusion center activities (up to 50 percent of the allocation) Palm Beach Sheriffs Office Regional Fusion Analysts; Line 1 $236,645.45 $236,945.45 item 2016-64 1 TOTAL ORGANIZATIONAL EXPENDITURES $265,055.08 Design, Develop, Conduct and Evaluate an Exercise I Miami Dade Disaster Housing Table Top Exercise; Line $34,554.55 $34,554.55 item 2016-46 1— Exercise Planning Workshop — Grant funds may be used to plan and conduct an Exercise Planning Workshop to include costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel and exercise plan development. I 35 Full OF Part-Time Staff or Contractors /Consultants — Full or part-time staff may be hired to support exercise-related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or local unit(s) of government and have the approval of the state or the awarding agency, whichever is applicable. The services of contractors/consultants may also be procured to support the design, development, conduct and evaluation of CBRNE exercises. The applicant's formal written procurement policy or the Federal Acquisition Regulations (FAR) must be followed. Overtime and backfill costs — Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel' participating in FEMA exercises Implementation of HSEEP Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs Travel — Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees who are on travel status for official business related to the planning and conduct of the exercise project(s). These costs must be in accordance with state law as highlighted in the OJP Financial Guide. States must also follow state regulations regarding travel. If a state or territory does not have a travel policy they must follow federal guidelines and rates, as explained in the OJP Financial Guide. For further information on federal law pertaining to travel costs please refer to httr)://www.o'i).usdol.gov/FinGuide. Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non-sterile masks, and disposable protective equipment). Interoperable communications exercises TOTAL EXERCISE EXPENDITURES $34,554.55 W Broward Sheriffs Office Mass Casualty Incident Protection for Fire Rescue — Ballistic Helmets, AEL #01 LE- 01 -HLMT, Line item 2016 -05 Broward Sheriffs Office Mass Casualty Incident Protection for Fire Rescue — Ballistic Vests, AEL #01 LE- 01 -ARMR, Line item 2016 -06 Palm Beach Sheriffs Office SWAT CBRNE Gas Mask and Amplifier; AEL #01AR -06 -REDS and 030E -01 -CTAC; Line item 2016 -57 Broward Sheriffs Office Explosive Ordinance Device Team Portable X -Ray Unit, AEL #02EX- 01 -XRAP, Line item 2016- 07 Miami Dade EOD 9A Bomb Suits (Med Eng); AEL #02PE -01'- BSUT; Line item 2016 -37 Coral Gables Mobile Message Boards to Relay Emergency Messa es; AEL #030E -03 -SIGN; Line item 2016 -10 Coral Springs Police (211) Tactical Trauma Kits and (10) Refills; AEL #030E- 03 -KTFA; Line item 2016 -11 Coral Springs Police Night Vision for SWAT to include: helmet mounted binocular night vision, binocular and helmet mounts, integrated Mount Univ. Night Sight (IMUNS), Clip on thermal imagerwleyepiece, batteries, case, special lighting and aiming laser; AEL #030E- 02 -TILA and 04MD -01- LAMP, Line item 2016 -12 Coral Springs Police Mobile Message Boards to Relay Emergency Messages, AEL #030E -03 -SIGN, Line item 2016- 13 Miami Gardens Portable Elevated Surveillance Platform; AEL #030E- 07 -ROVL; Line item 2016 -36 Miami Dade Tactical Interoperable Communications Headset for SWAT; AEL #030E -01 -CTAC and 06CP -03- PRAC; Line item 2016 -41 Miramar Thermal Imaging Camera; AEL #030E- 02 -TILA; Line item 2016 -50 Miramar eHydraulic Extrication Tools; AEL #03SR- 02 -TPHY; Line item 2016 -52 Palm Beach Sheriffs Office Bomb Squad EOD Detection Kits /Multi- Meters; AEL #030E- 04 -MMTR; Line item 2016 -58 Pembroke Pines Portable Elevated Surveillance Platform; AEL #030E- 07 -ROVL; Line item 2016 -60 Sunrise SWAT Robot Accessories and Upgrades to include claw attachment kit, quick release FLIR attachment and hardshell transit case; AEL #030E- 07 -UPGD; Line item 2016 -74 7 1 1 1 2 4 1 1 1 1 1 1 I $18,027.60 1 $18,027.60 $31,494.00 $31,494.00 $70,992.81 $70,992.81 L $12,713.11 $12,713.11 $30,259.91 $30,259.91 $36,529.09 $36,529.09 ry $29,618.18 $59,236.36 0 $9,502.50 $38,010.00 18,992.17 $18,992.17 $73,799.88 $73,799.88 L $26,237.76 $26,237.76 $118,663.27 $118,663.27 $39,490.91 $39,490.91 $9,237.91 $18,475.82 $29,618.18 $59,236.36 $2,961.82 $5,923.64 $70,992.81 $70,992.81 $12,713.11 $12,713.11 41 Sunrise Portable Elevated Surveillance Platform; AEL $71,083.64 $71,083.64 #030E-07-ROVL; Line item 2016-76 , Broward Sheriff's Office DRT Digital Camera System will include: Digital Controller and Monitor, Mini High Resolution Camera, Camera Cable with 1000' breaking $14,809.09 $14,809.09 strength, 300' of coax cable, 48VDC LED Light and Helios Video Enhancement Module, AEL #04MD-01-UCAM, Line item 2016-04 Ft. Lauderdale Police SWAT Enhancement- Electronic Equipment to include tactical communications device, video camera and wireless transmission device; AEL 1 $32,549.39 $32,549.39 #04MD-01-VCAM, 030E-01-CTAC and 04SN-01-XMIT; Line item 2016-16 Miramar Incident Command System Software; AEL #04AP- $15,796.36 $15,796.36 05-CDSS, 04AP-01-CADS; Line item 2016-53 Miami Regional Incident command software system needed for regional info sharing during emergency operations as well as non-emergency situations to provide a platform for 1 $123,409.09 $123,409.09 day-to-day regional info sharing and updates; AEL #04AP- 05-CDSS, 04AP-03-GISS, 04SW-04-NETW; Line item 2016-67 Cyt)er ecu**nPnCenlentti ipr;47 Hollywood Cybersecurity system to gather, analyze, and present information from network and security devices, Identify and assess management applications, manage vulnerability and policy compliance, and centralize 1 $60,836.73 $60,836.73 database and application logs. The overall focus will be on security and threat detection and management; AEL #05NP- 00-IDPS and 05NP-00-SEIM; Line item 2016-21 Interco wable d6i6niWcaUons t Hialeah P25 Radio Microwave System, AEL #06CP-03- $296,181.82 $296,181.82 MWAV, Line item 2016-17 Hialeah Maintenance and Sustainment of P25 Radios and accessories; AEL #06CP-03-PRAC, 06CP-01-MOBL and 1 $64,172.73 $64,172.73 21GN-00-MAIN; Line item 2016-18 Miami Satellite Phone Sustainment Citywide (12 months). This project will sustain the satellite phones that are installed throughout City Departments including police and $24,681.82 $24,681.82 fire stations which allow all first responders to communicate when primary communication services are down, AEL #06CC-03-SATB, Line item 2016-28 Miramar Mobile Radio Repeaters; AEL #06CP-01 -REVT; $19,745.45 $19,745.45 Line item 2016-51 Monroe APX6000 7001800 Portable Radios; AEL #06C .01- $95,691.41 $95,691.41 MOBL; Line item 2016-55 - Pembroke Pines Portable P25 Compliant Radios; AEL $47,183.74 $47,183.74 #06CP-01-PORT; Line item 2016-61 Ft. Lauderdale Region 7 Interoperable Communications Trailer Enhanced Capabilities to include a UHF Repeater; $36,134.18 $36,134.18 AEL #06CP-05-LPBX, 04HW-04-CABL, 21GN-00-INST and 21GN-00-MAIN; Line item 2016-72 u- U) :9N Ft. Lauderdale Region 7 Interoperable Communications Trailer Enhanced Capabilities to include a Cisco IP Phone 1 $22,460.45 $22,460.45 System; AEL #06CP- 05 -LPBX, 04HW- 04 -CABL, 21GN -00- INST and 21GN -00 -MAIN; Line item 2016 -73 Coral Gables Hazardous Materials Detection Equipment, 1 $19,745.45 $19,745.45 AEL # 07CD- 01 -DPMG, Line item 2016 -08 Palm Beach Sheriff's OMce EOD Analyzer - Chemical and Explosives Detection Instrument; AEL #07ED- 01 -LASR; 1 $96,020.17 $96,020.17 Line item 2016 -59 Sunrise FRTK -1 First Responder Trauma Kits for Police; 100 $108.60 1 $10,860.00 AEL #090E- 03 -KTFA; Line item 2016 -75 Miami Dade EOD Personnel Carrier capable of carrying four bomb technicians and a locked storage box In the bed of 1 $30,605.45 $30,605.45 the vehicle; AEL #12VE -00 -MISS; Line item 2016 -38 Terrorism Incident Prevention Equipment Miramar Alert/Notification System; AEL #131T -00 -ALRT; 1 $5,923.64 $5,923.64 Line item 2016 -54 Miami Regional Emergency Notification System; AEL #131T- 1 $55,236.36 $59,236.36 00 -ALRT; Line Item 2016 -68 Physi6al Security Enhancement Equipment Miami Ethernet Secured @ Fire College for Redundant Communications for Miami's First Responders (18 months). This project will continue services for a Metro - Ethernet line 1 $10,860.00 $10,860.00 that provides fast network connectivity between the City's network and the E911 backup center; AEL #14CI -01 -COOP; Line item 2016 -27 Miami Law Enforcement Surveillance (CCTV) (The Closed Circuit TV project will allow the Miami Police Department the opportunity to deploy CCTV equipment in the area of 1 $177,709.09 $177,709.09 soft targets and enhance our ability to deter and investigate terrorist activity; AEL # 14SW- 01- VIDA,04HW- 01 -INHW, 04MD- 03 -DISP, 21GN -00 -MAIN; Line item 2016 -31 Miami Dade Security Cameras and Access Controls at Miami. Dade FR HQ Complex; AEL # 14SW- 01 -VIDA, 14SW- 1 $286,309.09 $286,309.09 r 01 -PALS, 21 GN- 00 -INST; Line item 2016 -43 Sunrise Access Control at Fire Stations; AEL #14SW -01- 1 $35,541.62 $35,541.82 PALS; Line item 2016 -77 a a a 99 Miami Beach CBRNE Prevention and Response Police boat with inflatable hull and full cabin, AEL #17WC -00 -BOAT, 1 $96,752.73 $96,752.73 Line item 2016 -35 Miami Dade Open Center Console Vessel and Electronics; 1 $138,218.18 $138,218.18 AEL #17WC -00- BOAT; Line item 2016 -42 vood Fold -out temporary shelter and standard 1 $59,832.68 $59,832.68 izer: AEL #19GN- 00 -HSSF; Line item 2016 -22 Miami Dade Forensic Response Team Unit Enhancements to include: 4 inflatable lighting towers, 4 portable generators, 2 alternate light source detectors, 2 camera 1 $32,481.27 $32,481.27 lenses; AEL # 20CS- 02 -UVLT, 20CS- 02 -SUPP, 030E -03- LTPA and 10GE- 00 -GENR; Line item 2016 -39 Coral Gables MaintenanceisustainmenVKepairi Replacement for UASI Purchased Equipment; AEL #21 GN- 1 $4,936.36 $4,936.36 00 -MAIN; Line item 2016 -09 Ft. Lauderdale EOC Enhancements to include digital control hardware server Enterprise Control System, tablets, LED monitors, video conferencing and its installation or 1 $70,984.91 $70,984.91 maintenance, AEL #21GN- 00 -OCEQ, 21GN -00 -MAIN, 06CP- 05-VCON, 04MB- 03 -DISP, 04HW- 01 -HHCD and 04HW -01- INHW, Line item 2016.14 Ft. Lauderdale CERT to include: medical bags, CERT backpacks, radios, Awards, and Instructor OT; AEL #21GN- i $24,681.82 $24,681.82 00 -CCEQ, and 19GN- 00 -BGPK, 06CP -01 -PORT, 09ME -01- BAGM, Line item 2016 -15 Key Biscayne Mai ntenance /SustainmenURepairl Replacement for UASI Purchased Equipment; AEL #21GN- 1 $16,171.53 $16,171.53 00 -MAIN; Line item 2016 -23 Miami Mai ntenancel Sustainment /Repair /Replacement for HSGP Purchased Equipment; AEL #21GN -00 -MAIN, Line 1 $321,221.00 $321,221.00 item 2016 -25 Miami EOC Enhancements !Maintenance /Sustainment, AEL 1 $78,981.83 $78,981.83 #21 GN- 00 -OCEQ, Line item 2016 -26 Miami Dade Fusion Center Operations to include 24 month license to Snaptrends Social Intelligence System; AEL 1 $24,681.82 $24,681.82 #21GN- 00 -OCEQ and 131T- 00 -DFSN; Line item 2016 -40 Palm Beach County EOC Enhancements - IT Upgrades to include laptops, pcs, and ICS Software; AEL #21GN -00- 1 $132,203.72 $132,203.72 OCEQ, 04AP- 05 -CDSS and 04HW- 01 -INHW; Line item 2016- 56 a' , a a Ell] Palm Beach Sherifrs Office Regional Fusion Center Operations to Include computer hardware and peripherals, software maintenance, DHS sponsored Training, alert 1 $153,027.27 $153,027.27 system and TLO program support and office 131T-00-INTL, 131T-00-ALRT; Line item 2016-66 Regional Citizen Corps/CERT Planning, Training Exercise 21 CR-00-MEDI, 06CP-01 -PORT; Line Item 2016-70 TOTAL EQUIPMEN Ju t Hiring of full-time or part-time staff or Gontractors/consultants: to assist with the management of the respective grant program; application requirements, and compliance with reporting and data collection requirements M & A Personnel, Line item 2016-24 1 $257,925.00 $257,925-00 Development of operating plans for information collection and processing necessary to respond to DHSIFEMA data calls Overtime and backfill costs — Overtime expenses are defined as the result of personnel who worked over and above their normal scheduled daily or weekly worked time in the performance of FEMA — approved activities. Backfill Costs also called 'Overtime as Backfill"are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA — approved activities outside their core responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full — Time Equivalent (FTEs) employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workers' Compensation and Unemployment Compensation. Travelexpenses Meeting-related expenses (For a complete list of allowable meeting- related expenses, please review the OJP Financial Guide at http:liwww,ojp.usdoj.gov/Fin Guide). Authorized office equipment: including personal computers, laptop computers, printers, LCD projectors, and other equipment or software which may be required to support the implementation of the homeland security strategy. The following are allowable only within the agreement period: Recurring feestcharges associated with certain equipment, such as cell phones, faxes. Leasing and/or renting of space for newly hired personnel to administer programs within the grant program. TOTAL M&A EXPENDITURES $257,925.00 TOTAL EXPENDITURES $5,158,500.00 41 ATTACHK8ENTB SCOPE OFWORK `8ub-ireciplents must comply with ail the requirements in2C,F.FLPe1 200 (Uniform Adm|niatratimy Requirements, CootPr�ncip|ea. and Audit Requirements for Federal Awards). Funding is provided to perform eligible activities as identified in the Domestic Hoeond Security Fedem|Emergency KXonagament Agency National Preparedness Directorate F|ooa! Year 2O1SHumo|and Security Grant Program (HSBP), consistent with the Department of Homeland Security State Strailegy. Eligible activities are outlined 'n the Scope of Work for each category below: Issue and Project Description Issue 41— Urban Area Security Initiative (UAB|); The UAS|Poognamassists high-threat, d Urban Areas in efforTa to bui|d. eustain, and deliver the nnpubi|iheo necessary to prevent, pno mitigaLe, respond to, and recover frun ac's of terrorism. Categories and Eligible Activities FY2018oUnwobleooars are divided inb» tie fol|owingcategories: Planning, Organization. Exercise, Training, EqUipment and Management and Adrinlinistration are allowable «at go[issiO-Uls8g[eeUen{^E@ch,C go[y'sa}|o�����0sts have beer listed �BUdget_� - _- Detail Worksheet" a,�ove. A, Allowable Planning Related Costs • UAS|funca may be used for a range ufamer enoyprnparedoeeaancmanagnmnd plannins activities and such as those associated with the development of the THlRA, SPR,ounhnu:yofonerqUuna plans and other planning anbvidea that support the Goal and p|anirg an emphao�oon updating and mointuininQonumsn1EOP that cn�brmab) the guide|�neaouUined in CPG fDY v2.U. • Developing hazanil"hreat-speo�c annexes �haiinoorponsha the range ofprevendun. protection, reapoose. and r�onvoryaoUviUea • Developing and imp|ementing homa|and security support programs and adopting OHS/FEMA national initebvex • Developing re|ated renoriom and other catastrophic event prevsnUonaotivi[ies • Developing and enhancing plans and protocu|a • Developing or conducting assessments • Hiring of f or part-time staff or contrac"'consultants to assist with p';arn'ng activities (not for the purpose of hiring public safety personnel fulfilling traditional pubic safety duties) • Moder�a|o required toconductp�ann(ogactiv • Travel/Der diem related to planning activities • Overtime and backfiU costs (in accordance with operational Cost Guidance) • Issuance ufYVHT|-comp|iantThba| identification card • Activities to ooh|ava planning inniumke nf people with diembi|ities • Condinationwith Citizen Corps Councils for public information/edumd|ooand develnpmen'ofvolunteer programs Additional Planning Information FEIVIA's National Preparedness Direc (NPD) offers technical assistance (TA) that is designed to provide sub-recipients and sub-Sub-recipients with specialized expertise to improve their emergency plans and planning. TA deliveries are designed specifically to improve and 42 enhano* the nonhnuioA development of state and local emergency management across the five mission areas of the N,3'ional Prelowedness Goal and across all core capabiEfies, TA provides tte opportunity to engage emergency managers, emergency planners, and appropriate decision- makers innpoodiucuss�nofuphnnxk>|mpmve plans and planning inUghtof their juhudk�ion'u needs, There is no cost to approvedjur'sdict|ona for OHS/FEk3A TA, TA deliveries rombine current emergency monogemontbeoLpr :Ucesw�hp� � uh� oonoidansh � onofeme�gingerds.bhnoughdiouuaomnta�|bstedbyDHS/FEWAoontraof specialists and with the support ofFEKJA Region operoUnne| specialists. While the inv|taUonnf parUoipmnLsiouptnLherequuotngjuriadintion.DHS/FEMAanuounagearequestingjuhndiohonuto indudo the broadest prectinai range of i's emergency managers and p/annenain all TAdeliveries. TA deliveries, should be made open to neighboring judndk�kznm.As neoesaary. DHS/FEMAmay also invite other Federal experts and practitioners to participate, AddiUnnoUy, peer-to-peer representation may also be included from ot'ler jurisdictions that have recently used TA for the same planning issue, The TA catalog, showing the F-Ji range of TA ava'Hable across all five mission areas and by all prumdara.andtheTAnnqueotfomncanbeaoceaa*deLhbP://ww/ manmgnmenL-system/fema-teohnica|'aos(simncm-d|vix|on. B. Organization (SH8P and U4S|Only) Organizational activities include: ° Program management; iPs, thro- groups such. as C1 zen CorpOounoUs| • Structu arid mecharisms for lrlforma�on sharing be the public and privateoeclloc • |mp|emendnQ nnuda|n, programa, and workforce enhancementinihnbv*m to address idao|ogioe||y-inopiredradioehzabontu violence in the homeland, • Tools, resources and activities thatfad/|bshe shaed o|tuedona| awareness between the public and privahaaeutc/u; • Operational Support; • Utilization of standardized resource management concepts such ae Lyping, invenLorying, organiz!ng, and tracking to faoi||Late the ditpa(rh, deployment, and recovery nf resources before, during, and after enincident; • Reopondngto an increase in the throat level under the National Terrorism Advisory System (NTAS), or needs in resulting from a Wahona| Special Security Event; and • Paying salaries and bonofiLn for personnel to serve as qualified inLe||lgen*s uoa|ynts States and Urban Areas mua|]uatify proposed expenditures of SH8P or UAS| funds to support urgan�za ion activities within their U submission. Ali SAAa are allowed to Utilize up to 50 percent (50%) of their BHGP funding and all Urban Areas are allowed up to 50 percent (5096) of their UAS| funding for personnel costs. At the request cfe sub-nocip|ent of grant the FEMA Administrator may grant o waive of the 50 percent (5O%) limitation noted above. Requeo\ for waivers Lo the personnel cap must be submitted by the SAA to GPD in writing on official |otharhmmd. with the following |nfo/mobon: w Oocumentahon explaining why 'L�a cap should bewaived; 6 Cond'Jions under w,` th, request is being submitted; and 43 ° A budge' and method ofcalou|o(ion ofpersonno| costs both in percentages ofthe grant award and in hnta| doUaremounL To avoid supplanting iaouan. the request must also include a three yea staffing history for the /aqueuingentity, Organ iza tic no7oodvibeo under SHGP and UA8|include: ° Intelligence analysts. Per the Personnel Reinb In telligence Cooperation and Enhancement (PR|CE)of Homeland 3*curitl Act (Pub|ioLaw 11O'412).SHSP and UAS| funds may be used tohie new staff arid/or contractor pnsihonsto serve as|nte|Dgenueanaiystutoenable infurmaUon/intmU:Qenoenharing capabilities, oa well as support existing intelligence analysts previously covered bySHSPorUAS|funding. |n order bz be hired as an intnU)gonoe ene|yot staff andbronntreotor personnel must meet oL least one ofthefoUowingcriteria! u Successfully complete troining8u ensure baseline profic|enoyin intelligence analysis and production within six months of being � Nred� uod/or, . . u Previously served as on inteUigenoe analyst for a minimum of two *� .� years either in a Federal inbaU|gmnoe agency, Lhe military, or State end/or|oca| law enforcement intelligence unit U~ Aaid*otified|nthe&YebxatibnandEnhano*mentof3ty&yand&hojurUrbonAreaFuo/onCanbem pr|ority, all fusion oenteronalytin pereonnel must demonstrate quu|ifioa'Jons that meet or exceed - � oompeienciesidenUfiedin1he Common Competencies 'for Sha�e. Lnca<-aod-Tribo/mbaV/gence,_--_-____-_ Analysty, which uuUhnea the minimum cateyurieo of training needed furinto|]gonce analysts. A — --- -- certificate ofoomp|etior of such training must beonfile with the SAA and must be ma6mavo||ah|e to the grantee's respective Heodqumrtons Program Analyst upon request, |n addition iothese !raininQmquin*mento.fonionoentereahou|da|0000ntinuebma1umthm|rena|ytiocapub|||iieuby addressing gaps in analytic capalbility identified during the fusion center s anrual assessmert. � Overtime costs. DverUme costs are allowable for paraonne| to �orhciPotein |nhornat|no, inveotigaUve, and intelligence sharing activities specifically related �o homeland security and epeu�'fioaUynoqueoted by Federal agency, A]owah|e costs are |imitodto overtime associated with federally requested participation in a|iQiWa fusion activities, including anti-te,rorinm task forces, Joint Terrorism Task Forces (JTTFs). Area Maritime SecurhyCommh�eea (as required by ',he Maritime 7ranaportation Security Act of2D02). OHS Border EnfooemenL Security Task Forces, and Integrated Border EnformamentTeams. G.-ant fundingoan on|y be used in proportion to the Federal man' hour estimate, ond only after funding for these acUvities from other Federal Sources (I,e,, FBI JTTF payments tuSta�eand local agondan) has been exhausted. Under no circumstances shou|dDHS gran funding be used to pay for costs already supported byfunding from another Federal source. Operational overtime costs, In support of efforts to enhance capabilities "or detecting, deterring, divrupbng, and preventing aoiu of terrorism, operaUona| overtime costs are allowable for inomaaoedyerur|h/ measures afcritical infrastructure n/tan, SHGP or UAS| funds for organizational costs may be used kz support select operational expenses associated with increased security measures at critical infrastructure ndem in the following authorized categ:rieo� n BackfiU and overtime expenses for staffing State or Major Urban Areafuaion centers; C) Hiring of000trmctedeecurity for critical infnaaboCtunysites: o Participation in Regional Resiliency Assessment Program (RR4P) 0 Public safety overtime; o Title 32 or State Active Duty National Suanj deployments to proeu odhca| |nfmnhootuna oites, including a] resources that are part of the standard National Guard dep|oyment Package (Note: Consumable ouaty, uuch as fuel expenaau, are no{a||owed except as part ofthe standard National GuorddepbymentpaokaQe);and o |numyeaed border security activities in coordination with CBP SHSP or UASI funds may only be spent for operational overtime costs upon prior approvai provided in wirTing by the FEMA Administrator per instructions in IS 379 C. Allowable Exercise Related Costs Exercises conducted wit grant funding should be managed, anc conducted consistent with HSEEP, HSEEP gu|dunoe for exercise deaign, deva|opmenL, oonduct, evm!ueUon, uod improvement planning is located ath�hxm,3�=�/�mo�owbxe,r�e "Oeo'gn. Develop, Conduct, a[id Eva anExercise ° Full- or part-time etaffnronntnacbora/connu|tantn "OvordmeandbsokMUcoota.ino|ud|nQexpenn*eforpart-timeandvm/untear emergency response personnel participating in DHS/FEMAexonuiaau °|mp|ementehonofHSEEp °AqtiviUe4Lo achieve exercises inc|usiveof people �with disabj|iiies- °Tnsvm| °Supp|ies associated with aUovmb!e approved exonc;aee Additional Exercise Information Sub-irecipients that dec�e to use HSGID funds to conduct an exercise(s) are encouraged to comp etea progressive exercise aarieo. Exercises nnnducted by states end Urban Areas may be used tofulfi] similar exeruioeoequirameohu required by other grant programs. Sub-recipients are encouraged to invite represertadvos,'p|anne/m involved mi�1i othorFadnnaUy`menda�ed or private exercise activities. States and Urban Areas are encouraged to ohavo, at minimum. ti mu|U-year training and exercise schedu|eviih those departments, agendea. and organizations included in the p|an. ° Exercise Scenarios. The soenohoa used in HBGP-funded exercises must be based on the state/Urban Area's TH IRA and SPR, The scenarios used in HSGP-fjnded exercises must focus on validating capabTties, must be large enough in sco-pe and size to exercise multiple activ and *emant inwo|vemant from nnu|db|e)uriadicfons snd diacip|inea and non-govammenha| onganiza�iuno, and take ink` account the needs and requirements for individuals with disabilities, Exercise scenarios should align with priorities and capabilities identified in the K4u|d'yearTEP. ° Special Event Planning. If nLa0a or Urban Area will be hosting anpecia| event(a,g, Super Bow|, G-8 Summit), the special event planning should be considered as a training or exercise activity for the purpose of flhe Vulti-year TEP, The state or Urban Area should plan to use SHSP or UASI funding to finance training and exercise activities in prepanation for those events. States and Urban Areas should also consider exercises at major venues (e.g., mrenao, convention uen�era) that focus on evacuations, communications, and command and control. ° Regional Exercises. States should also anticipate participating |nat least one RegbralExercise annueUy.B1a0aamuutinc|udaoUuonfinnedorp|onnedopmcia|eventsinUheKJu|U-yeurTEP. � � � U_ .. 1161 Role of Non-Governmental Entities in Exercises, Non-governmental participation in all levels of exercises is nlronO|yonoouragod. Leaders from non-governmental entities should be imdud*d in the planning, design, endnvo|uedon ofan exercise. State, |ntn|, Tribal, andtenitoda/ juriodichona are encouraged to develop exercises that 'Lest the integnaUon and use ofnon' 0ovenomenim| resources provided bynon'governm*nial en§bao, defined as the private sector and private non-profit, ha|ih'baued, community, parbo�paUon in exercises should be000rdinatedwith the local Citizen Corps Counoi|(e)nr tho|rmquiva|ent and other partner agencies. FDEyN State Training Office conditions for Exercises: For the pu;poseso[ this Agreement, eny exercise which is compliant with HSEEP standards and contained in the State of Florida (and County or Regional) MYTEP qualifies as an authorized exercise. The Sub-recipient can successfully complete an authorized exercise either by attending or conducting that exercise. ~ In order to receive payment for successfully attending an authorized exercise, the Sub-recipient must providetheOivioinnwithaoortifioateofuomp|eUonoraimi|mrcorreapondencomignedbythe � individua| in charge of the exercise: additionally. the Sub-reoipion* must provide the Division with 0 anaoeiptsihatdooumen��heooshs|ncunodby�hmGub�eop|an�inordarhoa�endtheoxe�ioe. �� U � ° ]n order the receive payment for successfully oondun�ngoneuthohzedexen�ae the Sub- ILL reu|pientmuatprovidethe Divimonwith en ExPLAN.AAR/|P. |PC/MPC/FPCMoeUnQ Minutes and S|gn-in Shoat for exercise attendees; additionally. the Sub-recipient must provide the Division with a] receipts that cocurnent the costs incurred by the Sub-recipient ln order to conduct 1he'exanjue—__�_����_�___ The Sub-neuipient must /hdodnwith the rehnbucs mentpackaA*aaeponyhycopyofthepage($ - frn'ntheExanrire Pianwh� � nen�fi*atbeparh/ ��ant agencies and opnnted page��hm nthe State (and County orRe�bnm���Y7EP reflecting the exercise. � if you roquira foudhmaterfor this event, request must come to the Division within 25 days of event in the following format: Exercise Title: Location: Exercise Date. Exero�s*Sohedu|e: Estimated Number of Participants that vviUbefed: Estimated Cost for food/wahec Descriotion of the Exerclise� Unauthorized Exercise Costs ° Reimbursement for the maintenance and/or wear and tear costs o[ general use vehicles (e.g., construction vahidmo), medical aupp|iea, and emergency response apparatus (e.g, fire trucks, ambulances) � Equipment that is purchased for permanent installation andior use, beyond the scope of the conclusion of the exercise (e.g, electronic messaging sk]ns) D. Allowable Training Related Costs Allowable train ing'm|a1ed costs under HSGP include the eotab|lshmnnt su,cport, uonduct, and attendance of training specifically iden\Tod under the SHOP and UAS| programs and/or in conjunction with emergency preparedness training byother'Fede/a|agencies (e&, HHS and DOT). Training conducted using HSGPiundo should address a performance gap identified through an AAFU|P or other assessments (sg.. National 46 EmeqgenoyCommunicnUonn Plan NECP Goal Assessments) and contribute to buUding a oapoh||Uy that will be evaluated through o foono| exercise. Any training Vrtraining gaps, including those for children, older sdu||s, pnsgnentmmmon. and individuals with disabiUhoa and others who also have oraccess and functional noeda, should be iUendfled |n the AAR/IP and addressed in the state or Jrbar Area training cycle. Sub-recipients are encouraged to use exinbngtra|ning rather than deve|oping new Courses. When developing new courses, sub-recipients are encouraged to apply the Analysis, Design, Development, Implementation and Evaluation model of instructional design uo�ng the Course Development Tool, • Overtime and backfiN for emergency preparedness and response personnel attending DHS/FEMA-ponuored and approved training classes • Overtime and baukIND expenses for part-time and volunteer emerAencyresponse personnel partiuipmhnginOHSOzEMAbaininQ • Training workshops and conferences • Activities to moh|eve training inclusive of people with disabilities • FuU- o/part-dmeotafforcontrac - Travo '— ° 8u,p|ioa associated witi approved ituln�ng that are expended orconsumed dur|ng the cuurseof the p|ancing and uonduotof 'he exercise pnojeot(e) 6 Coordination with Citizen Corps Councils in ccn�uctirg tra�ning exercises ° |interoPe/eWn communications training Additional Training Information Per OH�BrvlAGrant ProgramaOirectorale Policy FP 207-003-064- Rev�ew and Ap RequIrements for Training Courses Funded Through Freparedness Grants, issued on September 9, 20 3, states, terri:cries, Tribal entities and urban areas are no longer reculred to request approva: from FENlA for peraonne| to attend non-DHS FEMA training as long as the training is coordinated with and approved by the state, - �erriiory. Tribal or Urban Area Training Point of Contaut(TPDC) and falls within the FEk1/\mission scope and the jurisdiction's Emergency Operations Plan (EOP), The only exception to this policy is for Countering Violent Extremism courses. OH8/FEWAvv|U conduct periodic reviews of oU state, territory, and Urban Area training funded by OHS/FEKJA. These naviamm may include requests fornU onuroe materials and physical uboemahon of, or parhc|0ohmn |n. thefundad training, If these reviews determine that courses are outside the aonpeof this guidance, oub-ne�ipientawi||be asked b/ repay grant funds expended in euppo�ofthoueefforts, For further information on develop�ng courses using the instructional design methodology and tools that can facilitate the process, SAAu and TPOCo are encouraged to review the /VTED Responder Training Development Center (RTDC) website. DHSIF£MA Provided Training. These trainingo include programs or courses developed for and delivered by i nstitutions. and organizations funded by DHS/FEMA. This 'ncludes the Center for � � � U_ .. 47 Domestic Prnpamdneon(CDP), the Emergency K3anegamen |natitu0e(EK8|). and the Natona| Training and Eduoat;onD|v|aion'o(NTED) training partner programs including. the 1 11'ondnu!ng Training{}nants. the National Domesho Preparedness Consortium (NDPC) and theRurol DomeahcPrepanadnasa Consortium (RDPC). Approved State and Federal Sponsored Course Catalogue. This catalogue lists state and . Federal sponsored courses that fall vviNio the DHSiFEWA m|aa|on acope, and have been approved through the FEWA course rev�aw and approvn|process, An updated version o[Na catalog can be accessed at http://Vvww.firstrespondertraining,gov, Training Not Provided by DHSIFEMA. These trainings nolude courses that are either state sponsored or Federal sponsored (non'OHS/FEMA), coordinated and approved by the S&Aor their designated TPOC, and fall within the DHS/FEMA m'sakrn scope to prepare state, |000|. Tribal, and territorial personnel to prevont, protect against, m|dgaha. respond Lo and raooverfrom acts o` terrorism or catastrophic events, , State Sponsored Courses. These courses are deveoped for andhrde|�e�dby inotitudunaororganizahona�hnr than Fadeca|enbbeeorOHSIFEMA and ar sponsored by the SAA or their designated TPDC. * Joint Training and Exercises with the Public and Private Sectors, T�7eoeooumas are sponsored and coordinated by private yeo�orenUtiee Lo enhance pub|in-private partnerships for tra/ning personnel to prevonL, protect against, m|bQate, respond to and recover of terrorism o[cata§truphiu even _O i for first _ responders and emergency managers who participate in pubUo'privnta train|ngand mxeroisea is allowable. in addition. States, terri Tribes, and Urban Areas are encouraged to incorpona�e the private yectorin government-sponsored training and exercises, Addi�jonsU rfonmadnn on both DHS/FEMA provided irainir�g and other federal and state training car be found at l ittp:/i ) �%/)�Av.firstrespordertraiiing.gov, Training Information Reporting System ("Web-Forms"). Web-Forms is an electronic form/data management system built to asa|atMhe SAAeod its des�na:ad StsUa. hyniho/yard Thba|TioininQ Point c{CVnbaot(TPCC).Repod|ngim|ningmotiv|teaUhooughVVeh'Fomna�r�� required under FY 2016 HSGP, huwevsr, the system remains available and can be accessed through the FEMA Todrit located at httpj/vvwop/.firstresponderl,raiii|ng.gov/admin in order to support grantees in their own tracki of training. FDEM State Training Office conditions: For the purposes of this Agreement, anytrain;,ng course listed on the DHS approved course catalog qUa'ifies as an authorized course. The Sub- recipien' can successfully complete an authorized course either by attending or condicting that course. ° In order to receive payment for suocmoSfbUya authorized training course, the Sub-recipient must provide the D'vision with a certif'lcate of course oorop|ehon� addihonoUy. the Sub-recipient must provide the Division with all nsoopto that document the cost's incurred by the Sub-neupieni in order to attend the course. = In order 'the receive payrnent for successfully conducting an authorized course, the Sub-recipient must provide the Division with the course materials and a roster sign-in sheet; additionally, the Sub-recipient must provide the Division with all n*uoipta that document the costs incurred by the Sub-recipient in order to conduct the course." � � � U_ .. W ° For Courses that are non-]H3appnzved training, sub-reoipient must request approval to conduct treininAthmuQ� the use of the Nog-TED Form and provide o ropy, n/ongvvith email, showing approval granted for conduct " For the concuct of train'rig workshops, sub-reci�cnt must provide a copy of tine course materials andsign-lnaheetu. The numbarof participants must bea minimum nf1Sin order hz]uatify�heoo�of hddingaooume. For queudonuregard �Qedaqu�e number efperdripants please contact the FOEKJ State Training Officer for course specific guidance. Un|aeo the sub-recipient n*noivea advance wriften appmvo|hnrr the State Training Officer for the number ofparticipants, flhen the Diviajonwi|| reduce the amount authorized for reimbursement on a p,o'nsto basis for any trm|ningwth less U^an 15 participants. � The Suh-euip(unL must include wd1 the reimbursement package a separate copy of the page(s) from the State (and County or Regional) MYTEP reflecting the E. Equipment Acquisition The 21 aUoweb;e pnavonbmn, protection, mitigabon, raapomse, and recovery equipment umtegodon and-nquipmenLatendandofocHSGP are listed on, tho, Authorized /Equipmen�_ List (AEL) ava�'lable at litto Unless otherwise stated. equipment must meet all mandatory regulatory and/or DI-IS1�1FEIvIA-aclopted standa�ds to be eligible for purchase using 'these funds, In addition, age7cies v;ij, be resDonsibie for obtaining and maintaining @I! necessary certifications and licenses for the requested equipment, Grant f,�,-�do may be used forLre procurement of medical countermeasures, Procurement of med�al COLA nbenneasues must bo conducted in collaboration with Sbateicity,'looa| heo|Ch de.oadmenkswho administer Federal funds from HHS for this purpoae. Procurement must have a sound thna��based /uad�oadonwkhanaimo to reduce oonaoquenceoofmasscasua|LyinoidentsduhngthafimLorucia|hoursofmresponse, Prior topnoourinQphermaoaut,cu|a. grantees must have inp|ace an inventory management plan to avoid large periodic variatiors in supplies due to coinciding purchase and expiratlon dates. Gr2ntees are ei-couraged to enter into rotational procurement agreements with vendors and clistributors. Purchases of pharmaceuticals muat|no|ude a budget for the dispuou| of expired drugs within each fiscal year's the period of performance �r HSGP.Tho cost of disposal cannot be carried over ivanother DHS/FEKJ/\ grant or grant period, The equipment.gomda. and uuMpiea("thm eligible equipmon�) purchased »�Mhfunds provided under this agreement are for the purposes epmoified in "Florida's Domestic Senurity3tatnQy^ Equipment purchased with these funds will be utilized in the event nfemergencies, inciud|ng, but not limited hu, terrorism-related hazards, The sub-recipient aho|| place the equipment throughnutthe State of Florida in such manner that, in the event ufun emorQnnoy, the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two (2) hours ofa request for said deployment, The Florida Division ofEmergency Management (FDEM) must approve any purchases of equipment rot itemized in a project's approved budget |n advance of the purchase. The sub-n*ciplen1wiU. in accordance with the otatnwidm mutual aid agreement or other emergency response purpose as specified in the "Florida Domestic Security 49 St ensure that all! equipment purchased with these funds is used torespond to any and all incidents within its regional naaponnm area anVVp|ioob|e for no long as .his Agreement n*meino in effect, Prior to requeaing a response, the FDEM will take prudent and approphate action to determine that the |ove�qr intensity ofthe ino�dentis such that the specialized equipment aid resources are necessary (o Theoub-l shall notify the FDEK3 Office cJDomeetioPnaparedneoaed2555 Shumerd Oak Blvd,, TyUeheoaee, F|orida 32300 one year in advance ofthe expiration of the equ| posted ohoK��eornorm�|�eexpe�anoyor when b has been expended. The sub-recipient shall notify the FOEN1 immed|ate|y|fthe equipment iadestroyed, lost, ornho|en. The aub-reoipienLyhaU not transfer, rent. aeU. |eaoe, a||enato, donate, mortgage, . ancumbexnrctharwisodispoaouftheo|kgib|eaqu{pmen1wkhuu1Lhepdorwv|tten 2 consent of the FOEk4. CD � F. Management and Administration - no n than 5% of each sub-reciplent's total award may be expended on Management and Administration costs. 11- Hiring of full-time or part-time staff or com1rmotors1nonmu|tantm: ~� ~ To assist with the management of the respective grant program ' ^ To aua|atwi�h application requirements �--� ------------ ---- � — �Toa 8 'gigt ( ;V|thlhe - uOmp|kaU��yi�Vi�h - report|d��O� - d��o��CUl��b��T��O|y�M1�n����'�' --- -�� — � --- �� 04 Development of operating plans for information collection and processing necessary to respond to FEMAdato oa||n 6 Overtime costs - Overtime are aUnwabe for pe/smne|top�toipa�|n�f nnedon, investigative, and intelligence sharing a/�ivihoa opeoifimal|yne|etmd to homeland aenuity and specifically requested by Fedora[ agency. /g|uwah|e ouato are Umited to overtime associated with federally requested participation in eligible fusion actividaa induding anti- terrorism task forces, Ju;ntTenoham Task Forces (JTTFs). Area MartimaSoourib/ Committees (as required by N Transportation SecarityAct of 2002), DHS Lder Enforcement Security Task Forces, and |nteQrated Border Enforcement Teams, Grant fundlng can only bo used in proportion to the Federal man-hour estimate, and only after funding for these activities from other Federal auuroao (i.e. FBI JTTF payments to3'ate and |oca| agencies) hms been exhouuted. Under no:�ruumetonoeo should OH8 grant funding be used to pay for costs already supported by funding from enothor Federal source. Operational overtime onnta. In support of efforts bz enhance oapahUitiea for detecting, doiening, diompdnA, and preventing acts of terrorism, operational overtime non� em allowable for increased security measures atohticm| infrastructure sites, FY201SSHGP or UASI funds for organizational costs may be used to support select operational expenses associated with Increased security measures etcritical infrastructures sites in the following authorized categories: • BaokfiU and overtime axpensen (as defined in R]A) for o��ng State or Major Urban Area fus|on centers; • Hiring uf contracted security for oriUoa| infrastructure sites; • Public safety overtime (as defined |nFDA) * TiUo21or State Active Duty National Guard dop8nymentsLoprotect criUoa| infrastructure sites, indudmg all resources that are part ofthe , tandard NatioraI Guard deployment package); and , Increased border aeoujh/acbvteo in coordination with CPB, as outlined in Information Bulletin 133. FY201GUA8| funds may only ba spent for operational overtime costs uponprior approva| provided in writing bytheFEk4AAdmmistrahzr. 'rravel expenses Meeting-related expenses (For a complete list of ajiowab!e meetJng-related expenses, please review the OJP Fins i | Guide i nco u aa ). Acquisition nf authorized office equipment, including: ° Per una1compubans " Laptopcompuiem ° Printers ° LCD projectors, and ° C)]hcx equipmenior software which may be required to support the imp/omorhabun of the homeland security strategy The following are allowable only within the period of performance of the contract: ^ RecuninQfoes/ohargew associated with certain equipment, aunh as cell phones, faxes, etc. ---—� ----°--Leus�ng and/or renting-of space for newly hired peroonne!dunng the Period of------��---- performance of the grant program G. Procurement Ali procurement hacaacionnvvU|becunductedinomonnerpnovidingfuUandopen oompet�'bon and aha|| cnmp|yw�th the standards articulated in: " 2C,F.R. Pa ~ Chapter 28?. Florida Statues, and, any local procurement policy. Tothoextent that ore standard is more str�gent than another, the sub-SUb-recipient miist foUuw the more nbingantstandard. For example, ifaState statute imposes astricter requiremertihan a Federal regulation, then the oub-sub'nacm(ont must adhereLo the requirements oFthe State statute, The Division shall pre-approve all scopes of work for projects funded under this agreement, Addit|unaU8 the aub-subrecip�entaho|| not execute a piggy-back contract un)eaa the Division has app the scope of work contained in the original contract that forms the basis for the piggy-back contract. A|xu, in order to receive reimbursemontfrom the Oiv|nion, the sub-sib- recipient must provide the Division with a suspension and deb2rment form for each vendor that per work under the agreement, Furthermore. if requested by the D|v|o/nn. the Sub- sub-recipient shall provide copies of solicitation documents inclu&ng responses and justification of vendor selection. H. Piggy-backing The practice ofpr ounamerdbyoneogenoyuaingthnagnaementofmnoiherageooyism8|ed piggybacking. The ability hn piggyback onto an existing contract io not unlimited, The existing contract must contain language or other legal authority authorizing third parties to make purchases from the contract with the vendor's consent. The terms and conditions of 51 the new contract, including the scope ofwmdk, must be substantially the same as those of the existing contract. The piggyback contract may not exceed the existing contract (n scope or volume uf goods orservices. An agency may not use the pneexist!ng contract merely ama ^baaisho begin negohaMona" for a broader or materially different contract. Section 215,971. Florida Statutes Statutory changes enacted by the Legislature impose addi requirements on grant and sub-sub-redp[ent agreements funded with Federal or State financial assistance. In pertinent part, Section 215.97(l) states: Ao agency agreement that provides state Mnancia( assistance toa sub- recipient or sub-aub-reoipiant, as those hanno are defn*d in o. 215,97. or that provides fadens| financial assistance to a oub'aub'naoipient as defined by appl'cab|e United States Office of Management and Budget circulars, muur include all of the following: • A provision specifying a scope of work that clearly eotabUaheathe Lasika that the sub-raoipient or sub-sub-recipient is required to perform. • Apmviamn dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing bythe agency before payment, Each deliverable must be direct|yro{e�ed to -ihescope cf!work @DdsPecifv the required m �[dmumIleve[gfservice to be porformed and the criteria for evaluating the successful completion of each deliverable. • A provision specifying the financial consequences that apply ifthe sub-recipient orauh-sub-raoipientfails to perform the minimum |eve| of service required by the agreement The provision car, beexcluded zrom the agreement only |[ financial consequences are prohibited by the federal agency awarding the grant. Funds pafunded to o state agency from a sub-recipient oraub-eub'recipient for failure tu perform aa required under the agreement may be expended only in direct support ofthe program from which the agreement originated, • A provision specifying that sub-recipient oraub-mub'recipientof 5adera!or state financial assistance may expend funds only for aUowab|e costs resulting from ob|igat|onsincurred during the specified agreement period. • A provision specifying that any balance ofunnb/iQated funds which has been advanced orpuid must be refunded to the state agency, • A provision specifying thotany funds paidin excess nf the omountto which the sub-recipient orsub'aub'reoipieni is entitled under the terms and conditions of the agreement Must be refunded Uo the mLete egency, Any add'itional information required Pursuant to s 21 5.97. Overtime and Backfill The mnbna amount of overtime nosts, including payments related to bockM|ing pe/sonna|, which are the direct naou|t of time spent on the demiQn, development, and conduct of exercises are allowable expenses, These costs are allowed only to the extent the payment �or such services is in accordance wiLh the policies of the State or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. in no uoae is dual compensation allowable. That ia, an employee of unit of government may not receive compensation from their unit or agency of government AND 52 from en award for aaing�opormdo{ time (e.g,1:O0p.m,hz5:0Op.m,), even though such work may h*ne[t both activities. Requests for overtime orbaokf|| must be reduced bythe number ofhours nfieova taken in tie pay pedod. For the purposes of 'his agreement, leave and pay period are defined according to the Fair Labor Standards Aot(FLSA). Failure tocomply Failure h000mp� v�thany ofdmprov�kznoou�|ned above shaKraau�|ndsa|owencnof reimbursement for Unallowable Costs (SHSP.UAS| and OPSQ) PorFENIApo||cy.theAurohaseofweaponoandweoponaaocoyeor|eoiennta||owed*ith HBGp, J. Reporting Requirements 1. Quarterly Programmatic Reporting: 0 I he Quarterly Programmatic Reoort is due within thirty (30) days after the end of the *� reporting periods (March 31, June 30, September 30 and December 31) for the life of this >_ contract. U_ ° \faraport(s)iade|inqumnt.futurmfjnancim|reimhuraemenLuvW||bewithho|dunti| the 8ub-recipient's reporting (ocurrent. ^ Ifareportgoeohwo(2)oonsecuUvequaMamwithouLSub-recip�entefimohngany activ � �sPeD�ur�LYyi1(1�e|y 04 Prnor mmo!loReoorbnoSuhedu|e r_ Reporting Period Report due to FDEM no later than ApriLl_tLrough June 30 j1jiY 31 31 January 31 Programmo8oRapodimg-B8|R After - he end of each reporting period, for the life of the contract unless directed otherw'se, the SAA, will complete the Biannual Strategic Implementaton Re ' oort in the Grants Reporting Tool (GRT) . The reporting periods are January 1-Juno3O and July 1-December81. Data entry ia scheduled for December 1 and, June 1 respectively. Future awards and reimbursement may be withheld if these reports are delinquent. Reimbursement Requests: A request for reimbursement may be sent tu your grant manager for review and mppnovo| at any time during the contract period. Reimbursements must be requested within ninety (90) calendar days of expenditure of funds, and quarterly at minimum. Fai|ura to submit requouL for reimbursement within ninety (90) calendars of expenditure sheU result in denial ofreimbursement The Sub- recipient should include the category's corresponding line item number in the "Detail uf Claims" form. This number can be found in the "Proposed Program 53 Budgo�. A line item number is to be included for every dollar amount|isted in the "Detail of Claims" form. 4, Close-out Programmatic Raporflng� 'The Close-out Report io due b) the Florida Division of Emergency Manugameni no iater than sixty (60) ca|enda, days after the agreement is either completed or the agreement has expired. K Proarammatic Point of Contact Contractual Point of Contact Programmatic Point of Contact IM'chael J. Day Felicia Pinnock 2555 Shumard Oak Blvd. 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 Ta�lahassee, FL 32399-2100 (850) 488-3133 (850) 410-3457 � L Contractual Responsibilities ' ° TheFDE&1 snail determine eligibility ofpnoJecto and approve changes inaropeofwork ° The FDENIahm!| administer the financial processes, ____________-____ 54 � � � U_ .. C14 � tM 54 a j DELIVERABLES AND PERFORMANCE Urban Area Security Initiative (UASI): The UASI program supports the implementation of risk driven, capabilities -based planning, organization, equipment, training, and exercise needs of high- threat and high- density Urban Areas based on the capability targets set in Urban Area, State, and regional' Threat and Hazard Identification and Risk Assessments (THIRAs). The capability levels are assessed in the State Preparedness Repert (SPR) and inform planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from arts of terrorism and other catastrophic events. Planning Deliverable: Sub to the funding limitations of this Agreement, the Division shall reimburse the Sub - reclpient for the actual cost of successfully completing Planning activities consistent with the guidelines contained in the Comprehensive Planning Guide CPG 10', v.2. For additional information, please see ht#: l/ tivrn,` r. fea .ciovlodf,abo��t{divisionslnpd CF?G 10 1 V2.0clf or grant guidance (Notice of Funding Gpportunity). For the purposes of this Agreement, any planning activity such as thoso associated with the Threat and Hazard identification and Risk Analysis (THIRA), State Preparedness Report (SPR), and other planning activities that support t ^:e National Preparedness Goal (NPG) and place an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) are eligible. The Sub- recipient can successfully complete a planning activity either by creating or updating such plan(s). rganizatron e ivera e: Sub °act to the funding limitations of this Agrdement fh D visioh shall "reimburse tl�e - 5 ��- A _. recipient for the actual eligible costs for Personnel, Intelligence Analysts, Overtime and Operational Overtime. Exercise Deliverable: Suh;ect to t: ^e funding lirnitations of this Agreement, the Division shall reimburse the Sub - recipiert for the actual cost of successfully completing an exercise which meef's the Department of Homeland Secur'ty Homeland Security Exercise and Evaluation Program (HSEE-P) standards and is listed in A) the State of Florida lrfult -Year Training & Exercise Plan (�)IYT-P), and B) County or Regional 1 EP for the region in which the sub -sub reciplen; is geog aph rally located, information related to TEPs and HSEEP compliance can be found online at: For the purposes of this Agreement, any exercise which is compliant with HSEEP standards and contained in the State oaf Florida NIYTEP q aallfies as an authorized exercise. The Sub- recipient can successfully complete an 8Uthcr'ized exercise either by attending or conducting that exercise. Training Deliverable; Subject to the funding limitations of this Agreement, the Division shall reimburse the Sub - recipient for the actual cost of successful y completing a training course listed on the Department of Homeland Security (DHS) approved course catalog. For non -DHS approved courses the sub - recipient shall obtain advance FDEM approva using the Non -TED form by contacting their grant manager, The DHS course catalog is available online at: h�tt_QJ'tr aining.fema.govt . For the purposes of this Agreement, any training course listed on the DHS approved course catalog qualifies as an authorized course. The Sub - recipient can successfully complete an authorized course either by attending or conducting that course. Equipment Deliverable; Subject to the funding limitations of this Agreement the Dlvlsicn shall reimburse the Sub - recipient for the actual cost of purchasing an item identified in the approved project funding template and budget of this agreement and listed on the DHS Authorized Equipment List (AEL). For the purposes of this Agreement, any item listed on the AEL qualifies as an authorized item. The 21 a'lowable prevention, protection, mitigation, response, and recovery equipment categories and equipment standards for HSGP are listed or. the web -based version of the Authorized Equipment List (AEL) on the Lessons Learned Information System at http:/Ibeta,fema.g ecuionnen In addition, agencies will be responsible for obtaining and maintaining all necessary certifica :lons and licenses for the requested equipment. a al al ' Costs for allowable items will be reimbursed if incurred and completed within the period of performance, in accordance with the Scope of Work, Attachment B of this agreement. � � � U- .. � 56 ATTACHMENT D PROGRAM STATUTES AND REGULATIONS I ) Age Discrimination Act of 1975 42 U&C. § 6101 et seq, 2) Americans with Disabilities Act of 1990 42 U.S,C, § 12101-12213 3) Chapter 473, Florida Statutes 4) Chapter 215, Florida Statutes 5) Chapter 252, Florida Statutes 6) Title VI of the Civil Rights Act of 1964 42 U.S.C. § 2000 et seq. 7) Title VIII of the Civil Rights Acts of 1968 42 U.S.C. § 3601 et seq. 8) Copyright notice 17 U.S.C. §§ 401 or 402 9) Assurances, Administrative Requirements and Cost Principles 2 C.F.R. Part 200 10)Debarment and Suspension Executive Orders 12549 and 12689 1 1)Drug Free Workplace Act of 1988 41 U.S.C. § 701 et seq. 12)Duplication of Benefits 2 C.F.R. Part 200, Subpart E 13)Energy Poiicy and Conservation Act 42 U.S.C. § 6201 14)False Claims Act and Program Fraud Civil Remedies 31 U.S.C, § 3729 also 38 U S . 3801-3812 15)Fly America Act of 1974 US,C:§ 41102 also 49 U.S.C. § 16)Hotel and Motel Fire Safety Act of 1090 15 U.S.G. § 2225a 17)Lobbying Prohibitions 31 U.S.C. § 1352 18)Patents and Intellectual Property Rights 35 U.S.C. § 200 et seq, 19)Procurennent of Recovered Materials section 6002 of Solid Waste Disposal Act 20)Terrorist Financing Executive Order 13224 21)Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) 20 U.S.C. § 1681 et seq. 22)Traff icking Victims Protection Act of 2000 22 U.S.C. § 7104 23)Rehabilitatior7 Act of 1973 Section 504, 29 U.S.C. § 794 24)USA Patriot Act of 2001 18 U.S.C. § 175-172c 25)Whistleblower Protection Act 10 U.S.C. § 2409, 41 US.C. 4712, and 10 U.S.C, § 2324, 41 U.S.C. § § 4304 and 4310 26)53 Federal Register 8034 27)Rule Chapters 27P--6, 27P -11, and 27P -19, Florida Administrative Code U) 57 C.9.b I ATTACHMENT E JUSTIFICATION OF ADVANCE PAYMENT SUB- RECIPIENT:. If you are requesting an advance, indicate same by checking the box below. [ I ADVAiVCE REQt.iEESTED Advance payment of $ _ is requested. Balance of payments Will be made on a r4J ibursement basis. These funds are needed to par staff, award bonefirs ro clients, duplicate farms and purchase start -up supplies and equipment. We wou d not be able to operate the; prc(rarn Without this advance. If you are requesting an advance, complete the following chart and line item justification below. ESTIMATED EXPENSES BUDGET CATEGORY/LINE ITEMS 20 Anticipated Expenditures for First Three Months (g0 (list applicable line items) days) of Funding Agreement Far example ADMINISTRATIVE COSTS (Include Secondary Administration.) For example PROGRAM EXPENSES [!OTAIL:EXPENSES LINE ITEM JU (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the Funding Agreement term. Supporting documentation should include quotes for purchases delivery timelines, salary and expense projections, etc, to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the Funding Agreement term, Any advance funds not expended within the first ninety (90) days of the contract term shall be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32395, within thirty (30) days of receipt, along with any interest earned on the advance) L 04 0 tM 58 ATTACHMENT WARRANTIES AND REPRESENTATIONS Financial Management Procure rn ents Any Procurement undertaken with funds authorized by this Agreement must comply with the requirements of CF�R. §200. Part D—'Post Federal Award Requirements--Pmouremeni Standards (2 C.F�R� §§2M317through 200.320). Codes of conduct. The Sub�eupienLahaU maintain written standards ofuonducigovemingtheperfbnnsooeofits employees engaged in the award and administration nfcnntnacts. No employee, officer, or agen1aha|| – participate in the selection, - awmrd'oradn1|nlstraUnn ofe contract auApor"ed by pubUc grantfurds if a real' or apparent conflict of inLereelwou|d be involved. Such a oonOidmmu|d arise when the employee, offiuer. or agent, any member ofhis or he, immediate family, his or her portner, or an organization which emp|oyo or is about to emp|oyany of the parties indicated, has aOnanda| or other interest in the 5rm selected for an award. The officers, errlp|oyees, and ageits of the Sub-recipient snall neither solic:t nor accept gra(u|des, havom, or mny1h|ng of monetary va|uefrom contractors or parties to subcontracts. The standards ofoondu:lt aha|| provide fnrd|auip/inary actions to be applied furv|u|aUons of the standards by o 'flcers, employees, or agents of he Sub-recipient. .Business Hours The Sub-recipient sh0 have its offices open for business, with the entrance door open to tne public, and at least one employee on site, from Licensing and PermittinQ All subcontractors or employees hired by the Sub-recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Sub-recipient. � � � U_ .. � 59 i Subcontractor Covered Transactions (I f The prospective subcontractor of the Sub-recipient, , certifies, by subm'ss;on of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligibfe, or voluntarily excluded from participation in this transaction by any Federal department or agency, (2) Wiere the Sub recipient's subcontractor is unable to certify to the above statement, the prospective subcontractor shall attach an explanation to "his fo. SUBC By: — Signature Name and Title Street Address City, State, Zip Date Sub Name FDEM Contract Number Project N-,irnber a ATTACHMENT G U_ 04 r_ 0 0 E a) T tM E U a ATTACHMENT G flK814 �T(� STATEMENT OF ASSURANCES AJlofthainatructiona.guidunoe.UmitaUnne.endothercond:tionooetforhintheNohoecfFundinQ Opporturity (NOFO) for this prograrn are Incorporated here by reference ]In the terms and conditions of your owmrd. A|| sub-recipients must comply with any such requirements set forth in the program NDFO. All aub-nec�imnha who receive awards made under programs that prohibit supplanting by law must ensure that Federai furds do not replace (supplait) funds that have been budgeted for the same purpose through ran-Federal sources. All sib-recipients must acknowledge their use of federal funding when issuing statements, press na|aaaen, requests forpropoaa|a. bid invitahons, und other documents describing projects or pmgnama funded in whole or in cart with Federal funds, Any cost allocable toa particular Federal awardpnovdedhrin2C�F.FlPort2UU.SubpartErnaynotbe charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, reguladons, or terms and cond'tions of the Federal awards, or for other reasons, However, !:Ns prohibition would not preclude a sub-nao/pienthnm shifting costs that are allowable under two or more Federal awards in accordance with existing Fndmns| otatutma, rogu|aUona, or the terms and cnndidnno of the Federal award. -- —'— Sub-i are reqj i to comosly wit tie requiremen set for in t, e govern men -m/oeAward /enn regarding the System for Award Management and Universal identifier Requirements located u12C,F,R. Part 25, Appe, A, Mhe "Lill text ofvvhich ircorlocrated here by reference in the terms and conditions of your award, AJ|sub-nao �ien�muaL acknowledge and agree bzcom� with provisions onoeau kzreuo/dn.a000un'a. information, farl|itioo and staff. 1, Sub-recipient rnust cooperate with any compiiance review or compliant investigation coqduc'ed by the State Adrnlnistrat�ve Agency or DHS, 2. Sub'rec|ip�enrwiU give the State Administrative Agency, DHS or through any authorized repreeontadve, aoo*mo to and the right to examine and copy records, occou@s, and books, papers, or documents related to the grant. 3. Sub-recipient must submit timely, complete, arid accurate reports to the FDEM and maintain appropriate backup documentation to support reports, Sub-recipients should also comply with all other apeoio| reporting, data onUeohon and evaluation requ|rements, as pnaeuihes by law or detailed in program guidance. 4. If, during the past three years, the sub-cecipient has been accused of discrimination on the grounds of rune, molor, national origin (including limited English pmfioiency). aex, age, disability, religion, orfemi|ia| status, the sub-recipient sub—recipient must provide a list of all such proceedings, pending or completed, including outcome and copies ofoettlement agreements kzFDEM for forwarding tothe DHSawarding office and dheDH3 Component. 5. |n the event e Federal nr8haVaoour or Federal or State administrative agency makes m finding of discrimination after a due process hearing on the Grounds of race, color, na|kJ|on, national origin, aax, or disability against a sub-recipient of funds, the sub-reclipient will forward a copy of the finding to the Office for Civil R|ghhs. Office of Justice Programs, 61 @. Sub�ecipient will acknowledge their use of federal funding when issuing statements, press releases, end requests for proposals, bid invitaUmna, and other dncuments describing projects or programs funded in whole or in part with Federal funds. 7, Sub-recipient will eataU'sh safeguards to prohibit employees from using their positions for purpose 'hat isnr gives the appearance of being motivated by desire for private gain for themselves or others, partiou arfy those with whom they have family, business, or other ties. 8 Sub-rec who receives awards made under programs that prov emergency communications equipmen\and its re!atad auUvitms muo' comply m/ithSAFECD0Gu�annn for Emergency Communications Grants, including provisions untechnical standards that ensure and enhance interoperaible communications. Q, Sub-recipient w/iU ensure that thefarUitimn under its ownership, lease or supervision which aha|| be utiUzed in the e000mp|iehman1ofthe project are not listed on 1he Environmental Protection Agency's � (EpA)|istofVio|adngPaoi|iUeaendthatit*j||notifythoFodena|grantorogennyoftherooeiptofeny (D oommunice�un �om the Director ofthe EPA Off ofFedera|Activities indicating that a facility to be used to in the pro 7o under ooneidanation for |iahngby the EPA, >_ U_ 10 When origln9i or rep|acernep equipment acquired Linder this award by the sub-recipient |s no longer �m needed for the original project or program or for other activities curreitly or previously supported by DI-IS/MMA, You must request instructions from FDEIVI to make proper disposition of the equipmert Pu�s,uar¢ty-2[|]F.R. Section 200.313. .... CNI 62 REIMBURSEMENT CHECKLIST PLANNING �� �_� 1. Does the amount billed by consultant add upcorrectly? �—| Z Has aU appropriate documentation to denote hours worked been pnoper|y signed? �- 3. Have copies of all planning materials and work product (e.g meeting documents, copies of p|ana) been included? (Note ' If memb�g was held bysub'neoip|entor � contractor/consultant of sub-recipient, an agenda and ai@nup sheet with meeting *� date rnuetbeinc|uded)� ' U_ | | 4� Has the invoice from consu|UsntioontraoLor been included? (Note — grant ~� agreement must ba referenced on the invoioe.) 5. Has proof Oayrnert beeh Canceled check Electronic Funds Trensfer/EFT\Confirmation Credit Card Statement & payment to credit card company for that statement � � � 6. Has Attachment G (found within Agreement with FDEK4) been completed for this � contra oior/oonou| tan t and included in the reimbursement package? � �� �_1 7 Has proof of Purchase methodology been included? FYeaom oao Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity /sneeded. Sole Source (approved byPDE[W for purchases exceeding $25.00O) State Contract (page showing contract #.pricelist) ww CompobLivm bid results (e.g Quotevv(ro, bid tabulation page) bille u Itants/Contractors (Note: this applies to contractors also under � < TRAWING ] 1. Is the course DHS approved? r 2. 1s there a course or catalog number? Knot, has FDEK4 approved the non-DI-IS training? [—� 3. Have Sign-In Sheets, Rosters and Agenda been provided? 63 4. If billing for overtime 8nd/orbaokfiD. has documentation been provided that lists attendee Ogmos. dopoilrnen[ # of hours spent 2ttraining, hourly rate and 0zUa| amount paid b} each attendee? ___ Have documentation from entit financial system been pmv�ded as proof attendees were paid? ___ For baCkfi||, has a clear delineation/cross reference been provided showing who was backfi|{in8who? 5. Have the names onthe si sheets been cross-referenced with the names of the indi�dd//�|n for whom �-ininn n=|mh/,,��r"�",°-�+= """ hp/"" ==."��� --'------'— ^''`'^ ~~^^'' Has any expenditures occurred in support of the training such as pr7ndnQ oost. costs ns|abad to administering the tra)ning, p|anning, scheduling, fmci|ihao materials and supp|iga, reproduction of materials, and equipment? If so, receipts U_ and proof nf payment must besubmitted. Canceled check D Electronic Funds Transfer (EFT) Confirmation ,_-._,_.-Credit Csrd�StaLement&-paym*nCto�red|toord-�ompen�for�thet- ---------___--- �� -' - - - - - statement N� Has proof of purchase methodology been included? Please see Form 5 of ' Reporting Forms or Purchasing Basics Attachment if further clarity is needed. So|e Source (approved by FDE0 for purchases exceeding $25,000) = 8tate Contract (page showing contract #, price list) ' Competitive bid ne3V|ta (e.g, [Juotewina, bid tabulation page) J� � Has documentation been provided On the purpose/ob of the exercise? S/tuabon Manual Exercise Plan � If exercise has been conducted are the following (no|uded: After-action report Sign-in sheets Agenda < Rosters I 7 mom [ 3. If billing for overtime and bachfU, has a spreadsheet been prov that list attendee names. department, #ofhours spent atexercise, hourly rate and total paid io each attendee? — Have documentation from entity's financial system been provided to prove attendees were paid? 64 For beckfU, has a o|8Br delineation/cross reference been proAeU showing who was baCkfiUingwho? F 4. Have, the names on the sign-in sheets been or000-re6ansnood with the names of the individuals for whom exercise reimbursement costs are being sought? r 5. Have any expenditures occurred on supplies /e.Q, copying paper, gloves, tape, oh:> in support of the exercise? If so, receipts and proof of payment must be included. Canceled check Electronic Funds Transfer /EFT\Confirmation Credit Card Statement & payment to credit card company for that statement [ 6. Has any expenditures occurred on rental of space/ for exerc planning and conduot, exercise migns, badges, etc.? If so, receipts and proof of payment must. beincluded. Canceled check Electronic Funds Transfer /EFT\Confirmation Credit Card Statement & payment to credit card company for that �—1 7 Has proof of purchase methodology been included? Please see Form 5 cf Reporting n 07��onoorPurchasinQBesicaAttachn7ent if further clarity isneeded, So|e Sour:e (approved by FDEKJ for purchases exceeding $25.000) State Contract (page showing oontnsoL# price list) Compet�t�ve bid results (e,g. Quotewire, bid tabulation page) EQUIPMENT 1. Have all invoices been included? F�] 2. Has an AEL # been identified for each purchase? El 3. K service/warranty expenses are listed, are they only for the performance period of the grant? � 4. Has proof of payment been included? Canceled check Electronic Funds Transfer /EFT\Confirmation Credit Card Statement & payment to orodit card company for that statement 7 5, If EH P form needed, has a copy of the approval DH S been included? �� �_� 6. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or Purchasing Basics Attachment if further clarity is needed. 65 Sole Source (approved byF[}EMfor purchases exceeding $25,000) State Contract (page showing contract #\ price list) Competitive bid results (e.g, Ouotewina bid tabulation page) F 1. Have all rece been turned in, itemized and do the dates on 'he receipts match travel dates? ______A|qzlane receipts Proof of mileage (Goog|enr Yahoo map printout or mileage log) To}| and/or Parking receipts Mote| receipts (is there azero balance?) Car rental receipts Registration fee receipts Note: Make oure that meals paid for by conference are not included in per them amount E 2 if travei is a conference has the conference agenda been included? � Can Celedcheck � - --- - ------ Electronic Funds Transfer (EFT) Confirmation Credit Card Statement & payment to credit card company for that statement Copy of paycheck ifreimbursed through payroll MA TCHING FUNDS E 1. Contributions are f:rom Non Federal funding sources identified? [—� 2. Contributions are from cash or in-kind contributions which may include training investments. � O. Contributions are not from salary, overtime nr other operational costs unrelated to training, SALARYPOSITIONS 1, Has a j!gned timesheet by employee and supervisor induded? 2. Has proof for time worked by the employee been included? Is time period summary included? Statement ofEarnings Copy of Payroll Check PayrO[| Register For fusion center analysts, have the certification documents been provided to the SAA to demonstrate compliance with training and experience standards? 66 ORGANIZATION 1, If biUing for overtime and baokfU has @ Spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? __ Have documentation from entit financial system been provided to prove attendees were paid? For backƒiU, has a clear de|ineation/onoos reference been provided showing who was baokfiUinQwho? FOR ALL. REIMBURSEMENTS - THE FINAL CHECK I . Have nl�. relevant forms been completed and included with each request for El 2. Have the costs incurred been charged to the appropriate POETE category? ._-Does �bo-tn1al/In-@U-Focoza-oubrniihad match?,, �—� 4, Has Rbureeent Form been si �m nc gned by the Grant Manager and Financial 17 5� Has the reimbursement package been entered into sub-sub-reci F [. Have the quantity and unit cont been notated on Re Budget �� �_, 7. If this purchase was made via Sole Source, have you included the approved SO|o Source documentation and justification? [71 8, Do a�I of your vendors have a current W-9 (Tax Payer Identification) on file? Please note: FOE88 reserves the right tn update this checklist throughout the life of the grant tm ensure compliance with applicable federal and state rules and regulations. 67 MONITORING GUIDELINES Florida has enhanced state and locai capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various funding sources including federal grant funds, The Forida Division of Emergency Management (FDEK4) has araspons|bU|ty bz track and monitor the status ofgrant activity and items purchased tV ensure oonnpUanne with applicable Homeland Security Grant Program (HS(]P) grant guidance and statutory regulations. The monitoring process is designed to assess o sub-recipient agency's compliance with applicable state and federal guidelines. Monitor is accomplished utilizing various methods including desk monitoring and on-site visits, There are two primary areas reviewed during monitoring activities -financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and disposition ofproperty projects andoonrnoots. Programmatic - monitoring is the obsevalion of equipment purchased, protocols and other associated nscOrds. Various levels of financial and programmaUc review may be accomplished during this process. ' Desk monitoring is the navgvx of projects, financial activi and technical assistance between FDEM and the applicant vim e-mail and telephone, On-Site Monitoring are actual visits to the sub-rec�pient agencies by Division representatives who examines records, procedures and equipment, Freguency of annual monitoring activity: Each year the F[}E&1 will conduct monitoring based ona"RinkAaoeosneMt". The risk assessment tool is used to help in determining the priority ofaub-neCipiento that should be rev and the level of monitor that should boperformed, |tisimpor�tantto note that although given grant may be c|nsed, it is abU subject to either desk oron-site monitoring for u five (5) year period fnUcvY/0gclosure, CD � � � U_ .. � 68 Areas that will be examined include: KXanagernent and administrative procedures; Grant folder maintenance; Equipment accountability and sub'henUraCeiptprocedures; Program for obsolescence; Status Of equipment purchases; Status of training for purchased equipment; Status and nurnbe[ oyn8sponsa trainin8n conducted LO include number tnained- Sta�ueandnumberofexerc/ses� . Status ofp|anning activity Ant projected completion; D|fhcuitiee encountered in completing p lects; Agency N|MS/|CSComphancedoournentaUon� Equa| Employment Opportunity (EEO Status); Procurement Policy F[}EM may request additional monhohno/nfonnetion of the activity, or lack thereof, generates queationnfrom the region, the sponsoring agency OrFIDEK4 leadership, The metnod of gathehng this ini'Ormat'ion will be determined on 2 case-by-case basis. Desk monitoring is an on-going process, Sub+reo(pients will be required to participate in desk top mcoitoring as determined by FOEKJ. This contact will provide an opportunity to identifvtheneedfurtechnioa|msnisLanc8(TA)snd/orasi1evieitifFQEK4dehsrminesthato sulp is having difficulty completing their project As difficuftles/deficiencies are identified, the respective region or sponsoring agency will be not�fied by the program office via email, Information will include the grant sub-recipient agency name, year and project desohption8ndUhanetu^sofU1eissuminquesdon. Many of the issues that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to FIDEM for assistance, Examples of TA inc but are not limited to: a Equipment selection or available vendors 69 w BigibUih/of items o[services * Coordination and partnership with other agencies within or outside the region or discipline * Documentation in support of a Request for Reimbursement {}n-Site Monitoring will be conducted bvFOEMor designated personnel. On-site Moritoring v1sits will be scheduled in advance with the sub-recipient agency POC designated in the grant agreement. FDEK3 will also conduct coord|naied financial and gnant file monitoring. Subject matter i experts frorn other agencies witthln the region or state may be called upon to asslst in the | form of 8 i needed, p��r��v�vV��n�e � .~.... ~. ,-_-_____��._���_�__�-�_____�--��-_-_____�_��-______ - On - site Monitoring Protocol On-sl�te Monitoring Visits will begin with those grantees that are currently spending orhave comp|eb*d spending for that federal fiscal year (FFY). Site visits may be combined when geographically convenient. There isa financial/ programmatic on-site monitoring checklist to assist in the completion of all rngu|nad tasks. Site VisjL2L2pALgtqn A letter will be sent to the sub agency Point of Contact /POC\ outlining the date, time and purpose of the s',Le visit before the planned arrival date, The appointment should be confirmed with th grantee in wr (email ks acceptable) and documented in the grantee folder. The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented in the grantee folder before the site visit, 70 On-Site Monitoring Visit � 0nue FOEM personnel have arrived at the uite, an orientation conference wiU be conduced. During this Ume. the purpose of the site visit and the /0ama FDEKJ intends to exom�ne will be identified, All objectives of the site visit will be explained during this time. FOEM personnel will review a||filaa and supporting documentation. Once the supporting documen+ation has been reviewed, a tounIvisual/spot inspection of equipment will be conducted. Each i'em selected for review should be visually inspected, whenever possible. Bigger ite"ns (computers, response vehicles, etc.) should have en asset decal (information/serial number)p'auod in o Prominent |ooahon on each piece of equipment as per sub-recipient agency requirements. T:* CD � serial number should correspond with the appropriate receipt to confirm purohnoe Photographs � shou|dbehokenoftheequipment(largeoepite|expandibres|nexoesxof$1.0OO.perItem). U_ If an iterr, is not available (being used during time of the site visit), the appropriate documeitation a PaMcu |ar pUu uiPMg� 04 Dtherprogrommohc imouao can be discussed at this time auoh as missing quarterly repoMs, Payment vouoher/naimbunuementequipment, qummtiona. etc, Post Monitoring FDEM personnel will review the on-site monitoring wor'Wsheets and backup documentation as a keamand discuss the events of the on-site monitoring, — VVithin thirty (3C) ca!endar days of the site visit, a post monitoring letter w;ll be generated and sent tM to the grantee explaining any ioauoo and corrective actions required or recommendations. Should ~� no issues or findings be identified, a post monitoring letter to tl�lat*ffeo wiU be generated and nerk to the sub-reciAieni The ouh-neoipient will submit a Corrective Action Plan within admeframooa determined byFDE[W. Noncompliance on behalf ofuub-Qranteeoia resolved bymanagement � under the terms of the Sub-Grant Agreement. The On-Site K3nnborrQ report and aU back up documentation vWU then bo included in the sub' nauipienCm file. 71 ATTACHMEMT K r * ' ! ` r 1041 81an he followlny types of 'projects are °o be su'dmltted to ;FEMA for compliance review under Federal env ;rcnmenta ". planning and historic preservation (EHl lavvs and requirements prior to initiation of the project; s New Ccnstructlon, Installation and Renovation, including but not 1`mlted to: o Emergercy Operation Centers * Secur'ty Guard facilities Equipment buildings (sue-i as those accompanying Comm-- Mnicalion terrersj * V Structures (such as dock houses, piers, Placing a repeater and/or other equipment on an existing tcw Renovation of and moll *"ica:'son to b:;+ldings and structures that are 60 years old or bider • Any other construction or renova`Ierl efforts that change or expand the fce,prirt of a facility or structure including security _ erhancemerts to Improve perimeter security � Physlcal Securityy Enhancements, irclud'ing but not limited to: n Lighting 0 Fencing Closed- circuit televisior (CCTV) systems Motion detection systems e9 gates and related.securty..enhancemer ?n addition, the er®c:ion of communlcadons towers that are 'included :r a urisdicticr's irteroperable communications plans aiiowed, 04 subject :o al I ap,olicabie ,vs, regJlatiors, and licensing; pro visior's Commurication lower projects must be submitted to Fi or � EHP re ieV:.; EHP DETERMINATION PROCESS St omit tria ni :ral Sc _e^ing II to the SAA for review prior to funds berng expended, 11. The SAA will review and nct fy tt-e s.jb- recipient of its decision. The grantee should incorporate sufficient time and resources in the project planning process to accommodate tEi1P requirements, APPROVAL PROCESS TO FEMA i. Prepare a for-inal Mrit:en Scope of 4Vorx wit, -: details outlined in the attached EHP Compilance Requirenrients, page 2. II. The Final Screening rlerro should Ve attached to all project information sort to the Grant P °ograms Directorate (GPD) =or an EHP ^egulatoy compliance review. Ill. Complete the attached Natlonal Fnvimrmental Policy Act (NEPA) Co-npiaar.ce checklist !V. Pre =oare maps indicating the locations) of proposed project (Guidance provided} V. Ta Ke pho';graphs of the location(s) of proposed project (Guidarce prcvided) VI. Forvaru! all documents to the SAA. Ali documents are then forzNarded to GPD electronically via the Centralized Sol Iadul rg ar.d Information Desk ;CSID) at askosid @dhs.go +r . VI':. CSID will send an emai ", confirming rece?pt of the project description. Vlll, FEMA Program Analyst sends notification to SAA when review is complete. SAA notifies sub- re- cipien.t of FEMA's final decision. IX. THE PROJECT MAY BEGIN ONCE FINAL FEMA APPROVAL -S RECEIVED. Grantee should mccrporate sufficient time and resources into the project planning process to accommodate Et-#P requirements. Grantees must receive written approval from FEMA prior to the use of grant funds for project implementatlon. 72 ATTACHMENT L MANDATORY CONTRACT PROVISIONS Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix II to 2 C,F.R, Fart 200, It Is the responsibility of the sub- recfplent to include the require provisions, The Division provides the following fist of sample provisions that may be required: OMB Gull ance Pt. 240, App. 11 s'I? Da °l° 33atcoa Ac c, as am >md,,ad 40 II °S.C, rnttor131ra 01' a,rtu:los or,dtna t.ly asollabla, r,n ai1I 21 P.;. I A7aen rogalvod b;r Fjijdr Q ur,7;;i':Utl t 9 0P4!k rMrkgt, of matractz for i�! 1e , >1at1Gn.:lll �! "l nla , r ?Flit IL'LE ]73 ra0l s 3:t atloi or t -ram non o£ if ear;; ;s 'tf 5'4.tll>{) - 4wgr -"Ie:i by nnn- -B derail T) RI hts to irw;luticaa M118 T)nder a rmist Inulu4a a pro' for coniph- CoutVact 3r Apr, e4 ment.If the Podoml award r 7 i i n th.) LSari E�:con A;;*° (40 U,3,G, m. t4 she definition of "fund.!:r ar°r- 39njanlx t( :$i"ly, as l 311 r',3141 ass suppi ;.4 7 €mxd by u ndAr 37 CPR 1401,2 {w and the reciplim or D'2p artrnent oT. Lab—`1r rq,.Tr,11:i.10MI 0 C"R 3t1'1zCVCt%eF —" w'3h =�3 . to ante'r latia a 201f..~mrt Fart 5, "Labor Scardar is Pm v - coax Apr 1i- with a -=311 to. , _s firm or none, as1 -° c np % -. Cantrm - ti CDv. nrr, F; r3fir'tlly :,- 21" atlml :e4 trh0 ,"'ntsmtiialon (if F,':Ir- o€1St .,';1 :113 In e1_ tit E,Y'i as'.'A iYnlon.ti or i.� ox iori urd - :ea rrtth u xe .;ta.ui:,e, cot ,tru, lm t. mental, 1T; lnpmank4l, or research Work bie require to pa r 7 ,m to lahoma and ma- unrlrr teat "f3 ncilu a roant.rtlt," the rer hnnics at s° rat-,i not [-3: " he lore, wlinz alit or "wl"mci Jlant, InUL;t° ci1'nL'i,`y , ItA ,ho P:r?- a E 5Esrl lc1 i' % wa de;ovnanitIon Qulrumn +, t, of l7 C,ni zpart, Io ' : "REwht°S tc L•i- Sna by the &Icr ,are a Labor. it addittun, 79nu Mad; by N:onpra_`.t Cr-oara a toa . an. c)u ractons mus'. be rair d ?:;n pray Fa. o., and Sri "h l;aamesr; FErma Under GarLrrt- Po, c_ 3 than on ca a woal€. Tha non.- Fodorai m5nt (rzau;.., i' ntta an -f Cooppnitivo gnu ra° MW n, lacy a mr;y of tha rnrrenc Pro- A ra m. an €d any lmplornenting reaul - t .3 lln.; wi q det —CTttm tlon 4 ur'd by tl1.4 D} - i,. ?ItS ..:o wd bl; the _ ;R".,3i•r:in !?I"ic . p room Of Labor fT ea,:.h s i ltatLan Tho (Gl Girn lsti Act 4't U.S.C. GI 7,371q 1 rid 1 °A5?t`C €I $'k'{rC1 sSUfl t1':t�::, or Ut�Sly41Ti.£3�t - ' . `GE39 I'9deLCi � ar.tez;:luat '"ontt'a�ts a ntl =Iutarntiar .ion. T`r;i non Fall9r.1! art- , ant -rants of a moun'z lr_ 'm�p.ss of r rr -aPr " 3 5u 1' -r3r r9rd or il4 r -Bd m v ca `L pa 'slob t bar ra(imes he a tE:a n -A. ra1 tb ,a,'llr a r. n ..d.y- , award tI 'm; r'ew to cowl l.r wi th n u:it- a;s l tn..l'i a pT a.:'u:otl 1 3"T)Lcahla etandir 3s, orcLmr or re—Fnl a- thin Co"p:.: -.ari "Anti- t 0r1s tSr1:1s3r, ru1';st3i to tae Clma Air Act KiE. A n {40 U. -S.C. 3.1,, , as ,mppic- (4; U. &C. ,Nl -'76 1 q,i alai til') F ,.,r:t1 Wa -'r m er,roti t•z D r31 F-3?sur F'allus;rtm Ct73cros A� , as a?tontEeai <31 t�.,...f�. �r r.,6'n-,-. Part 3, Co n"r r ors .anal S =.11:- 125!-128 V:,;at ons etast be ra;ot°ea� to Liq 7..tT3,;1Sr3 013 I ,il +::; I1Ctl iLl!i c;r F3 I kI&,F Zz a'& u-'(Ung igmuy and tN Re°- ! n C W -a:c P'. trt;.5 In WboGx ou In Pirtby Loan, of the Envir:Ckl mtkll Prutscvoe 3F ;rot - L-s r v.[i t. e T. rllb: d ;'3fL a;�'' "1, ' h' e Au A, enc "* (EP AI, To -xj. thil .; mch oonlr9,f'tor or a 'IT) NizlTtrl=l'ory stardarL and 3gliAr� re- p Lmt, 31,u4r... be prr r ,f1..!:f-xd from Lndu xr"Im." C,o 3rr�r' Iffloid'n.'y which are ccn- 13V an;: r, as :_, auv pe-r•,�4tn emi;loyra In thri .1llned In th <s stat* oner„,1 eon4orzaticln plan CJ td'1h,W1Tl 41J,p1� EVES or repi, of p Jb1fll LYCI ti' t omplf< rue n} m the :1113.C'J pali'7.',r x .z ".o, to a Tip ma, pant, of the compere a- and C'onsrtrvmtlon Act (42 U ,,_01 ?, tfrn to ;v.' oh. he or .ho ,`a Ownervisa ,entltlsd. ,C. (17 laabaT n. t and S!1spe,nryi (Fx4 ht, ':.`} °0 rifT1 -p" dr t"a€ Qt adt mnr...port ail sus- jrd�i S .`_" --19 And 1 - -A eoaF ct award V-' =Aed for rapur,?d violat:ionlr; to the Frit' %ml l sqT 2 C17R I$3., : 7 rest nob bo P Oda to Dar - xwa,:'t13.-`'t`, a.cor1.c , €,lss Irs "all on thG z,.wemrnontei'icto Rrx rlirt(':erl {X"' con"m -as 'Wort{ Flouru And 3afy T P. --r.3 nls L1 t S,t'- .:tern in 0 13 S u0-m for A'e , F° "r ",1 anJ -I`d,, A..!, .': T 3.0- 2701 Whkro Mjn?g'Pn1ent (S-1 I'l). m acrrorda ua w4 th. the. anpe + -1.i1 r ill aon"mcts award by ,h'4 ner- OWE y"` lda Ir L' 3E; 2 CF E, 10r3 that 'Rt�l211KE7G ' P?, r rr2.eral erttt'r 131 Gxf:I' ,, of 3100,llt;a 6ISab ir° Mc oouti L.iCri.Lfs L:r11 (3 CPR Z' ' if 'rl YotYU tha ?mplo rne.lr 06 mer_n...rstz's ct 12h0r- COMP- p. 1337) and L 'D (3 CFA, fart UN) l� 21 :.. t 11 [udie a b'Ov1slan For ccmpiianc" C'' MPl , P 2a5}, "Debjrmerrl and 1 .8penMrjn° with c1c LT.a.t.. 37c2 And 3'% as 6upr1,.t 4n. -,d ins C,iciu(led Part-mi [,t;t 9,Tt #)rn sr, SAM I fl I ou.krtnwnt of Labor ron +;mm: . ;39 'CFIl, s c th,a ?l"am, of partfos rdob arrod, 5'.L Dart . i, T2 -vder dC tt , 3 "a G'? of Ica A°'t, naah r n;3 d. rat; other •3._a sxciudEd by ag ni ia& a-,,, ,or11'a &or must ba rok'lvire.d t0 oompul °.a Uh-? ',F -13 W Partles doclara +d taiell?;1hla bander 3ttt- wa.,'aa of eras{ moahultc and labor r or thlo uwr ,'r or ra+,ula authon other than Ex haie , of a andard wor € lwstik of 0 hours. o(nuthF =o Grderz251?). Wor in oxcros of tho sutnda, wark w9ok la r,,°T I3 , °f':3 ALPAL -I. obb:;rm. a - mPndnignt. i3 p-,rnll; mrbla provid, +_ t1 ti 2o Worker la porn- U .S.C. 1W2)--- Contravtnrs that Ippiy or uId a, a rate of not lem than one and a for an award of S;Im,00) or Ene3re lush file the h31f t411ae3 the IN010 rata of pay for a €: hour's roquired uertiflcation' Each :,lea: CeTa"flas to wurIcc Lr PKcei=s of ,if} hGEkm in the wo!"1C the tier Above that it will not , Lni I'm, raot ;V' :-3L The 1'r�11, Cllrix?'t'c�.3]L of 40 U.S ,Ci. 3`^15:1 Ora uzQd Fodor .l aDrropnat d fn7t13 to I3:«.y ,an3 ' [J'p11C:attH to r °{S tSAtu tion work and pr'oVId2 person or 6rm - Aniza5lon for 11111113nolr l 4" a, that no laborer or nas�h,1nla nlll t be te- tPilllltinT to lnflilo,ioG ,in ofEflopr or omplo Lr" quirad t4 Wark 1 ,11 u'CCrm= 'ndlr1'g5 or U --I3or of an4 a!gonc.y, 1 me.[r_:eor of Conr",Imn'm, 4ffi,.or wov'tny CogdItLons which are rinaanitarp, or eml;l ©;fee of Colwr"t-m or In rini)Slua; Of -I 111.. =r or rnambpr of tor, qs in ccnnoctiQe Wit], ')b- do nct, arjp, ^ to tho pui:1 of supediPa or t'11E112: any ?Wl,rai contract. 4rrant or any 195 a r.: r' a' r 73 i K 200, App. 111 2 CFR Ch. 11 (1-1-14 Edflon) oth,Dr wvard covr¢rod by : }' 1:3.G, Vil,;2. Para tsar must a l];c aria lctbbymn t va th non - Feats: hind'. tluit t3_k�a• place in Lt?ti- C7r °via]i'n ?,'l tlr C°iJ t3lflin;s: a]'1 L•[)bral oi4':7.1' €t. 14:i1 '.I`:_i[.'I -os are, fCYrwardod fYom tlec to rler up to thai nua- F'a&ra. award, {Kl Sej 920.32 Prur-a;:rimoat cf rac -- -d st•t:t l's. A = ?t_� vm\ III TO PA_i;T 200 --- \Tli.p. x (F& A.) CcaTa r3:ii; i'!'7FiL,'A'I`;f3i7 ANru AgSSIGN M1LINT, Ai. zt P..kT .' D1 '1 A. p xxil:'R:t_ T _,i1 app _,tclix p ov llerii for Marti- f tit in 3 , onF3l:u 1 r la re t (or rd1 cl; at €II t1mtttuUoa5}, 11rcct F i cc u ax y tho s:,) cl c- aro- Inc ti.. v! for A,MMoil c� jc1:12s; nalevt.•,- 1 a:nd 'h_,rpfor t.m oL b+; ldonUlfied ruLillli anti sp cifl 3t.l;y v,i'ii :a pa.tlCu ar spa Or:?4 ;r*`fcct. as it- ztl Ulm,1[ ac:tly t, , Or ant 012hor lnstitu- C.o na1 awtIvIty, te., sub:lecbkn S De:f ni- tlari of 1`a...i-itLeo. aa€I. e'l '.,srG'1T.11„.k[`_Lt. i?..n. for 3, (W_k') C. _>'rTcl;ur �rtattt'.fG at �T:xr� lz�,ti ".eEtLxta -a , .- - ;L a5�5r!aC nY,. Jd'.v, .n,c :)11 ta3?a.r`-rh, o hat cl:ati acts i a , nd Qr hl r In ..u- tic!T!..l aw il4 aC,e €u .izf_>d in ;Als F&Lutttn:. - C "i3':' dr,'f(: a'@ t3• '�',1:� t?lt7 Wa2e'_11.T:t and tt'S ning 3 of an Lrt�.L1b1r1tn_ p ;t;c >er, 1'o rF a<i.'Gl3 tu -Ur m' as pro In 5.Lb- 'm ;:-i =cal b, this n- rrt;:n lilt >.,;,ii1 terry iz and t lns_:s 1atirttiws. vh3:ior h '. tire, oI ur�d fc,r uTGd tow. a d1gle,7 or c_,rttrl. aka. or an till =a _t.1G b�i5B and wtot.h the.i' a.^ cl erod through regular acatMrrtc; depart -. n u or a.parxt ,d ° ir M>t as a suM.. - n 5r _-hool aivicilm it an - 11vi 1on_ Also coz?:,ilered ?art of this ma'or il1.,ictir.-n ^ro tiep.=: t- rental at.lt, a.rd, valaero "?'+?ed ti,. Lul,, r _, arch. E. , 5171 wri:z.a mvr €zcWin f2ltd. 1TU . m a.n u _°;lrerllfio 1"IstrncAlonti or v,tLlTltng anti Its t.hilshaci by a'rar_t, mi rac , or cooperat° as , r?eutrrA For liiu' oerz' at cl?e cost prin- elp t]",;, L"1 a ti vtty May bF r, m"'.1der "d a major fu]s Crrn a e t thau `41h ;ar In ti`utim's t runGE Ixgatm -2pt ma,; i :nclud -L It in thG in:urRl Eixnc�6yun, (2) Delxi-raiar`rc al ra2varciz rr°e anu da eloznpnt and scholarly aistMtlos that a:a not !ar malz d rasearob and, cor,- as rin aztl , ara ztct twit °atilal,;' budgak)d and a „ricer #ced for. L!apartmential rao -aarch, for ul[ecsrs of thin c ,° €rt -ant, is not con ir1p.md aLz a m.ijar Etch .Ion, b as a part of Uree In- Aruction fulwAi'm of the b, OT, to t(?� res�T:iz. MLALlns all research . and i relcipmRnt am *Atlas cir an tn'titu"'on that ar-- s5pora;`_al,p budget-nd .vnd af_,counl -�10 fur, 1t lm lodes: "t) .Y "Dcm.vf nl amarn r ft m-aa ns all an €1 rd vatoSdmgllt aotf vitios thaC "IN "upon sornd t? bead' l and unai- p"asip,r°a.l a„ encus and sae;2r'rstlans, Th!3 tP1 °7n lncludp, -t actfvt- C1es lw alvins car 1 =ra7n2nP of mdMdaa.:i in rustcarh tac tniquos ;"ecmrriorn. callgd ra- m ruh tr- ,UninrJ ivliuro such activ' - L.Io� u 11 Z,� th,s Eeuna flact t ac as o� hoe^ raae3r:.i and cla- Yn ripn531t ,,ott ttltn antl whor s11 a °ti'a -. Glris avQ an 4 111 , Nr m-d In tha f n:3t•rt71. x14 5. ft14c- t ion. l : i Unft rpsa ,, 11. lttasaris 3.11 rF.2 e�lirf li Zp & umt a '. , °Si,i, *a 6lictt aro raz.el.i , uda`i od zund 24, t37vGd for by the Ln- Itu ion undov aar Internil appll_atirtu )a m- iulS uGl:i7 =31 funds- ,3tytver It e 'ar`,.'.h, fc.E' purpo e° of c'itia documerl irtarM to Qom,- hinQd veith sprjuacred ra:.-aich u1i &r the function iii orgn,.W _ 1� rasQ'Irc e. aulvit +es hearts 1 oc Mlrnr, and prr, ecta fln nce,l by r e!derad arc: acn- POIR,rs a : laa an or;ar ssastnni Fvltl:h la- ""IV-3 tho periormalive of , or''s othct than In_, at.ruction and, or� rw;caxsh. ElxLunpiles a> sttch prommms a.�td prajeci's aw, Nalwh ,saf - ;,I: p5rr:,j r,G; and oornmumby iarvica pry of the ma ar;ti'Ittie3 o'ui,v11Io uuvpert, thE?y rnav tae cIa.11£;d az r .it :iz l {:i is r!u, ,:w,,v, -s ma, E .lcior; cf'It 11 'uftitulon 0ca p f_r 1, slon, d, partrnentai rest unt h, on+ nit =d v' - s?at'ch, w,nd oaf ar Lpcn'sor_ 1 a -tivt# t- as tiu- flni d In IM,, S,—,u lnhr2 � t ::1) ,.Drat of - tltltlt edO ti5"lod 1n ,,hLl AnDondi taara- °:_tph B, I'aetti:lt.IOn a.nd s_,f' of 1n d7rsct (P&A) cc and ppwr,2 '.1aod sprvteas ta�i %.1 les 1_,.:osib d 7r y2M.4>J acilt.,rlos of tlna Part. axampiL: of uthet #15YituGi =enai t�tialli.e1 imlua?a Qp, raticon of risidancs halls, tun er hail ho p1 at a.rd , lln lr.s, studom unlana, f,1t }1r °;o1 ogh- w lT-atMotics.- b oks. €ore•, 3liaalU ^� ha_aa,t - 3Llt,lptit iparunz n u 1 , ur ,. housos, thoataEt:, TrubE1c rmit wunu. and o , Jher .,ir , lar wuxilla ":r nttrpis•b?,, This. dp tr- .ist..on also tnct.tdp? in? T crh_r oul7�pr7:ao of utir- taa. cost.1 of v;hiah aro "unallavrabla to It.,3e'rrxl vxurr3.' cirlGa^ ocl,r.cvteia l.s,i3_,ttQd }n wl. E3,'A'vd, a. flare pi lod. A ba;a puled for dist,rltm- t4on of Inul LmT, (F&A) =costs is [ho poviod durtn'„ ,vhtch 'Glee _ aru inlurrsd. The Caro peri: d uorma €Iv oho *t13 cAncida v; h „ha t' su,0 ;p it ;stz.bl bpd by Eha tnnf.I �L tlen, but In •'1]°l'1 ovent tt:o biao porl;od ahopa.lci be ssr a9 -1rQt J at, to a?at ld i? cquitles to tho d s- tt•1lrutdon of z. F.attf far cca't irnt fstragt. Tho or�ati.' cb -. je;;tiva , 1f thi 1SiliirE4C (ljAy 7a t. ail ;] attaa pr 1a tc disrritatte the Md rect ac, is d ctlhn_d to & tion B• rdantltvmrlon anal ass1wi�1m? )Ttt of 1<aih:Qat (P&,A) o ns. ter 1967 '4 7 r a a? a d e ke Of AGENDA ITEM SUMMARY FORM File ID: #1110 Date: 10111/2016 Requesting Department: Department of Fire- Rescue Commission Meeting Date: 10/2712016 District Impacted: All Type: Resolution Subject: Grant - Urban Area Security Initiative Purpose of Item: Resolution to establish a Special Revenue Project entitled "The Urban Area Security Initiative ("UASI") Grant Program FY 2016; appropriating funds in the amount of $5,158,500.00 received from the U.S. Department of Homeland Security, passed directly through the State of Florida Division of Emergency Management and authorizing the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, setting forth their responsibilities in connection with the support of the UASI Project administered by the City of Miami Department of Fire-Rescue. Background of Item: The United States Department of Homeland Security, through the State of Florida Division of Emergency Management (DEM), has sub-granted the Urban Area Security Initiative ("UASI") Grant Program FY 2016 to the City of Miami and its contiguous partners in the amount of $5,158,500.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond, and recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, exercise, training, administrative services and development of the Urban Area Homeland Security Strategy, and other planning activities needed to ensure a successful program. It is now appropriate to accept said grant award, establish a special revenue project, and appropriate said grant award therein. In addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, Broward County, Broward County Sheriff's Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriff's Office, and the Village of Key Biscayne, setting forth the parties' responsibilities in connection with the development and support of the UASI Program FY 2016 which is administered by the City of Miami Department of Fire-Rescue. Budget Impact Analysis Item is Related to Revenue Item is an E=xpenditure Total Fiscal Impact: $5,158,500.00 Special Revenue Acct. No. :11100.189000.431000.0000.00000 Reviewed B Department of P +re- Rescue Arturo Gomez Fire [Department Review Completed 10/12,2016 Department of Fire- Rescue Joseph Zahraldan Department Head Review Completed 101112016 Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 1 011 7120 1 6 Office of Vanagernent and Budget Christopher Rose Budget Review Completed 10117/2016 Leoslative Division Review Completed 10/18"2016 City Managers Office Daniel Alfonso City Manager Review Completed 10/18/2016 Office of the City Attorney Barnaby Min [Deputy City Attorney Review Completed 10118,2016 Office of the City Attorney Victoria Mendez Approved as to Form and Correctness Completed 10;18/2016 t.. a' a a a R'lb Paoc|o » RESOLUTION op THE MIAMI CITY COMMISSION, WITH «rrAcxmsmr(s) ESTABLISHING x NEW SPECIAL REVENUE PROJECT ENTITLED "URBAN AREA SECURITY INITIATIVE ('oxsz')GRANT PROGRAM FISCAL YEAR zu16^' AND APPROPRIATING FUNDS FOR THE OPERATION mF SAME, zm THE AMOUNT op$s'zso'suu.uu, CONSISTING opx GRANT FROM THE UNITED STATES DEPARTMENT op HOMELAND SECURITY (^uymxs^) DIRECTLY Tm THE STATE op FLORIDA ozvzszo op DIVISION EMERGENCY MANAGEMENT (^posm^)/ � AUTHORIZING THE CITY MANAGER ro ACCEPT SAID GRANT AWARD AND roEXECUTE THE FEDERALLY-FUNDED yoaanAwr AGREEMENT, zw SUBSTANTIALLY THE ATTACHED *� FORM, AND ANY NECESSARY DOCUMENTS, zmx FORM ACCEPTABLE ro THE CITY .� ATTORNEY, zw ORDER ro IMPLEMENT THE ACCEPTANCE op SAID GRANT AWARD; >_ AUTHORIZING THE CITY MANAGER ro EXTEND SAID uAuzGRANT PROGRAM (FISCAL u- YEAR zo1mxs NECESSARY AND ro EXECUTE ANY OTHER RELATED wooxFzcArzONs � xmsmo mcwrsonexrsmszoms'zw«pmn�»ccs,r�s�sror*scarv��ranmsv MATTERS EXCEPT THOSE DEALING WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE or FUNDS ro VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR .. *omsL»mm SECURITY EXPENSE PURSUANT ruTHE uxSz GRANT GUIDELINES punrecn AUTHORIZING THE CITY MANAGER ro EXECUTE MEMORANDA mpA:nsswcmr(x).zm SUBSTANTIALLY 04 FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND ~~ SUPPORT oF THE mASz PROJECT ADMINISTERED aY THE CITY op MIAMI DEPARTMENT op Fzms-esscus. CONTINGENT UPON FUNDING op SAID PROJECT BEING SECURED, {nformauon pe ot,",,mc""",,.,e'xesme op"="= W Ca* Contract � xr, ochmeoLs � 'we^o" s"="wv*"ve = u c,mw' wo"waf)d"mwwreeme^ m � om Back-Up ooc"meri Financial Impact *5,,snmuuo Specia Revenue Acct. wo'�zmuzo�o �smnnu�oomo oody/uag/s|aupo ~° WHEREAS. the United States Department of Homeland Securit ("USDHS') is authorized b the Emo,oemcy*amm,*"^o/°"e"tp/ Appropriations ^ctzuoa/uom°uefu"u"matamam,suuse distribution to selected urban areas to addresr; the unique equipment, trainin plannin exercise and operalicnaJ needs for lar urban areas, and m assist them /" buildin an enhanced and sustainable capacit to prevent. respond mand recover from threats n, acts m terrorism, and WHEREAS, the unoys throu the Slate mFioridu Division w Emergency Management ('FDEM'/, has sub- uo Urban Area Securit Initiative (^uwor) Grant Pro Fiscal Year (^Fv') 2omm the Cit o/ ~� Miami rcitylm the amount of $5,15B,500 00 and wmsneAs the Cit ooewvme"t* Fire-Rescue °m use said funds /o -continue m address mpunique equipment, trainin plannin exercise and operational "eedsmmvoxvanu/tsuunonuo"y*art^^m",um continue buildin m" enhanced and sustainable capacit m prevent respond to, and recover from threats o, acts nr terrorism, and wms*saxmmCC"mmme with the uxs Grant Prograrn FY 2016 the attached Memoranuaof A (^ecms^) with the Cit conti partners, amward County amw^m Count n^°^rsOffice. the Cit of Coral G the Cit m Coral S prings Hollywood the City ofiViami Beach, the City ofMiami Gardens line City of Miramar. the City of Pembroke Pines, the City of Sunrise Miarni-Dade County, Monrce County Palm Beach County Palm Beach County Sheriffs Office, and the Village m Ke Biscayne, will provide the necessar g uidel i nes mxoordinae the uxx/ Grant Program FY 2016 and will pei mit the Cit to reimburse its partners for their eli expenditures that are compliant with said Pro NOW THEREFORE. asn RESOLVED ov THE COMMISSION ur THE onrur MIAMI, puzx/cm Section / The recitals and findin con m the Preamble m this; Resolution are adopted , reference and incorporated as if fully set forth in this Section. I Packet Pg. 286 hUp:/,'niumit] Jqxu2zon)(i dzcna/Detai[ [c. h Iic11tTecms=|llO 11 -Pr it This Po Miami FIL mca,muon '^~�.^ n,16'0522 R -1G -0522 A RF:S0Lt1T[C)N 0 FTH MI,f MI CITY CCIM N1ISSI0NI W I'll I ATTACII... I'LlIge 2 o Section 2. The following new Special Revenue Fund is established and resources are appropriated as described below FUND TITLE Urban Area Security initiative (UASPJ Grant Program Fiscal Year 2016 RESOUCES Department o€ Homeland Security (DHS) $5 158,500 00 directly to the State Of Florida Division of Emergency .Management IFDEM APPROPRIATIONS 55.156 500 00 Section 3. The City Manager is authorized' to accept said grant award and to execute the federally - funded subgrant agreement, in substantially the attached form, and any necessary documents, in a form acceptabie to the City Attorney, in order to 3mplernant the acceptance of said grant award. Section A. The City Manager is further authorized' to extend said UASI Grant Program FY 2016 grant awards as necessary and to execute any other related modifications.. amendments or extensions, in a form acceptable to the City Attorney, on all matters except those dealing with funding changes, in connection with the development and support of the UASI projects administered by the City's Department of Fire - Rescue, as an UASI Sponsoring Agency, contingent upon the funding of the UASI projects being secured in the form of grants from the f=ederal Department through the FDEM Section 5 The City Manager is authorized) 11 to execute MOAs, in substantially attached form(sy, with is contiguous partners, Braward County, Broward County Sheriff's Office. the City of Coral Gables the City of Coral Springs the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach. the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines. the City of Sunrise, Miami Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriffs Office, and the Village of Key Biscayne, for the purpose of setting forth the parties' responsibilities in connection with the development and support of the UASI Grant Program FY 2016 administered by the City's Department of Fire - Rescue, an UASi sponsoring agency, contingent upon funding of said project being secured, Section 6, This Resolution shall become effective immediately upon its adoption and signature of the Mayor 2' The her:.ir au °hc+riz t c r is rurlF'.,r Su lew? to com.plia-rce x+th ail regwren,eNS that may be rtrposed dy :he City A,Ipr'ey 8lcadir`dg bit not united to 'hose praas -tired by aopl cable C,iy Gnaner and Code provisions Jf ae sha cr : not sign iris I spat( bacn,re fictive 31 ;he -3nd of en ;1 G) caiendar da ys torn the daie a •,V sassed arm: adopted If ,I,a hAar. :r F9'ces'r s R scr,_I ;on it sna" oeccoie effect,ve mnretl a.ery upoi,, , ; ernde of lne ae'o py fha City `rOmr?RtS Sawn Select Language 'translate Packet Pg. 287 Imp: tnlaillI fl, N1112.col C1tizens'D4taiI Lee iIilt.ispx' I I 1 {)& high] ig17c"I`irrms =[ I10 11 w cx Ol. 1" City of Miami City Had - Legislation 3500 Pan American Drive s Miami. FL 33133 r � Resolut A-NN miamigov.com File Number: 1110 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED „ URBAN AREA SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2016" AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME„ IN THE AMOUNT OF $5,158,500.00, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY ( "USDHS "), DIRECTLY TO THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT ( "FDEM °); AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY - FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD, AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI GRANT PROGRAM (FISCAL YEAR 2016) AS NECESSARY AND TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR EXTENSIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, ON ALL MATTERS EXCEPT THOSE DEALING WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES, FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS CONTIGUOUS PARTNERS SETTING FORTH THE PARTIES` RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE - RESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED. WHEREAS,. the United States Department of Homeland Security ( "U'SDHS ") is authorized by the Emergency Wartime Supplemental Appropriations Act 2003, to provide funds to States for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise and operational needs for large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the USDHS, through the State of Florida Division of Emergency Management ( "FDEM "), has sub - granted an Urban Area Security Initiative ( "UASI "') Grant Program Fiscal Year ( "FT) 2016 to the City of Miami ( „ City ") in the amount of $5,158,500.00; and WHEREAS, the City's Department of Fire - Rescue will use said funds to continue to address the unique equipment, training, planning, exercise and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, inaccordance with the UAS| Grant Program FY2O16.the attached Memoranda of Agreements ("MOAs") with the City's contiguous partners, Broward Count Broward County Sheriff s (]ff ice, the City of Cora | (]ab|et. the City of Coral Springs, the City of Fort Lauderdale, the City of Mim/eoh. the City of Hollywood, the City of Miami Beach. the City of Miami Gardens, the City of Miramar, the City VfPembroke Pines, the City ofSunrise, Miami- Dade COunty, Monroe County, Palm Beach Cou0iy, Palm Beach County Sheriffs Office, and the Village Of Key Biscayne, will provide the necessary guidelines tO coordinate the UAS|Grant Program FY 2016 and will permit the City to reimburse its partners for their eligible expenditures that are compliant with said Project; NOW, THEREFORE, BE|T RESOLVED BYTHE COMMISSION OF THE CITY OF &4|AM[ FLOF{|DA� Section 1, The nsoba|S and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The follow new Special Revenue Fund is e5Csh|xahed and resources are appropriated as described below: FUND TITLE: Urban Area Security Initiative (UA3U Grant Program Fiscal Year 2016 RES[)[JCE& Department Of Homeland Security ([)HS) $5 directly kzthe State OfFlorida Division Of Emergency Management (FBEM) APPR[}PR[ATY[)N5 Sec 3. The City Manager kS authorized' tO accept said grant award and (oexecute the federally-funded sUbQnsnt agreement. in substantially the attached fonn, and any necessary dOCurneDtS, in a form acceptable to the City Attorney, in order to implement the acceptance of said grant award. Section 4. The [Jh/ Manager is further authorized' to extend said UAS| Grant Program FY 2016 grant awards as necessary and to execute any Other Fe|@kyd nnOdificBiionS, amendments or extensions, in a 6onn acceptable in the City Attorney, On all nlattonS except those dealing with funding changes, in connection with the development and support of the UAS| projects administered by the City's Department ofFire-Rescue. as an LjAS| Sponsoring Agency. contingent Upon the funding of the UASy prc48{tS being secured in the form of grants from the Federal Department through the FOEK4. Section 5. The City Manager is authorized' to execute 0OAs. in substantially attached fonn/s\.mdth its contiguous partners, Brow/@rdCoUA(y. Brovvard County Sheriffs Office, the City of Coral Gables, the City ofCoral Springs, the City ofFort Lauderdale, the City mfHialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City ofPembroke Pines, the City ofSunrise, Miami-Dade County, K4UMr0e COUOty, Palm Beach County, Pa/nn Beach County Sheriffs [}ffioe, and the Village of Key Biscayne, for the purpose of setting forth the parties' responsibilities in connection with the development and support of the UAS| Grant Program FY 2016 administered by the City's Department of Fire-Renoue, BO UAS[ sponsoring agency, contingent upon funding Ofsaid project being secured. I The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 2 APPROVED AS TO FORM AND CORRECTNESS: t jm C)�t ria tforey 3 10!18.2016 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 5 of 5 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 1 of 10) PacketPg.291 Final Original v Detailed Item Description Budget Jurisdiction Mission Area Core Capability :Category Disciplined dine Item #?r AEL #'r w /Reduction Broward Cyber Incident Response BEMA Common Operational Coordination Planning Emergency Management 2016 -01 Annex Planning $65,870.84 EM Whole Community Planning: Integration of Volunteer & Faith Based BEMA Common Community Resilience Planning Emergency Management 2016 -02 Organizations Planning $65,870.84 BSO Common Planning Planning Emergency Management 2016 -03 BSO PTE - CEM P /COOP /COG Planning $30,442.55 Uignal Lamera System will include: Digital Controller and Monitor, Mini High Resolution Camera, Camera Cable with 1000' breaking strength, 300' of coax cable, 48VDC LED Light and Helios Video Enhancement Module BSO Protection Interdiction & Disruption Equipment Law Enforcement 2016 -04 Y 04MD- 01 -UCAM $14,809.09 BSO MCI Protection for Fire Rescue - BSO Protection Interdiction & Disruption Equipment Fire Rescue 2016 -OS y Ballistic Helmets 01LE- 01 -HLMT $18,027.60 BSO MCI Protection for Fire Rescue - BSO Protection Interdiction & Disruption Equipment Fire Rescue 2016 -06 y Ballistic Vests 01LE- 01 -ARMR $31,494.00 Screening, Search, and BSO Response -CBRNE Detection Equipment Law Enforcement 2016 -07 y BSO EOD Portable X -Ray Unit 02EX- 01 -XRAP $36,529.09 Screening, Search, and Hazardous Materials Detection Coral Gables Response -CBRNE Detection Equipment Fire Rescue 2016 -08 Equipment 07CD- 01 -DPMG $19,745.45 Maintenance /Sustai nment /Repair /Rep Long -Term Vulnerability lacement for HSGP Purchased Coral Gables Mitigation Reduction Equipment All Disciplines 2016 -09 Equipment. 21GN -00 -MAIN $4,936.36 Response- Operational Mobile Message Boards to Relay Coral Gables Communications Communications Equipment Fire Rescue 2016 -10 Emergency Messages 030E -03 -SIGN $38,010.00 Public Health & Medical Coral Springs PD (211) Tactical Trauma Coral Springs Response -CBRNE Services Equipment Law Enforcement 2016 -11 Kits and (10) Refills 030E- 03 -KTFA 1 $18,992.17 UASI Budget Year 2016 - (Page 1 of 10) PacketPg.291 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 2 of 10) PacketPg.292 Coral Springs PD Night Vision for SWAT to include: helmet mounted binocular night vision, binocular and helmet mounts, Integrated Mount Univ. Night Sight (IMUNS), Clip on thermal imager w /eyepiece, batteries, case, special lighting and aiming laser. 030E- 02 -TILA, 04MD- Coral Springs lProtection Interdiction & Disruption Equipment Law Enforcement 2016 -12 Y 01 -LAMP $73,799.88 Response- Operational Mobile Message Boards to Relay Coral Springs Communications Communications Equipment Fire Rescue 2016 -13 Emergency Messages 030E -03 -SIGN $26,237.76 Ft. Lauderdale EOC Enhancements to 21GN -00 -CCEQ include digital control hardware server 21GN -00 -MAIN, Enterprise Control System, tablets, LED 06CP- OS -VCON, monitors, video conferencing and its 04MD- 03 -DISP, Fort installation or maintenance. 04HW- 01 -HHCD and Lauderdale Common Operational Coordination Equipment Emergency Management 2016 -14 04HW- 01 -INHW $70,984.91 CERT - Ft. Lauderdale to include: 01 -BAGM, 21GN -00- Fort medical bags, CERT backpacks, radios, CCEQ and 19GN -00- Lauderdale Planning Community Resilience Planning All Disciplines 2016 -1S Awards, and Instructor OT BGPK $24,681.82 Ft. Lauderdale PD's SWAT Enhancement- Electronic Equipment to include tactical communications 030E- 01 -CTAC, Fort Response- Operational device, video camera and wireless 04MD- 01 -VCAM, and Lauderdale lCommunications Communications Equipment Law Enforcement 2016 -16 Y Itransmission device 04SN- 01 -XMIT $32,549.39 Response- Operational Hialeah Communications Communications Equipment All Disciplines 2016 -17 P2S Radio Microwave System 06CP- 03 -MWAV $296,181.82 06CP- 03 -PRAC, 06CP- Long -Term Vulnerability Maintenance and Sustainment of P25 01 -MOBL and 21GN- Hialeah Mitigation Reduction Equipment Law Enforcement 2016 -18 Radios and accessories 00 -MAIN $64,172.73 Screening, Search, and LPR Analyst Sustainment Hialeah Response- CBRNE Detection Planning Law Enforcement 2016 -19 Y Planning $54,300.00 EOC Planner Sustainment Hialeah Common Planning Planning Emergency Management 2016 -20 Planning $44,427.27 UASI Budget Year 2016 - (Page 2 of 10) PacketPg.292 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 3 of 10) PacketPg.293 Cybersecurity system to gather, analyze, and present information from network and security devices, identify and assess management applications, manage vulnerability and policy compliance, and centralize database and application logs. The overall focus will be on security and threat OSNP- 00 -IDPS and Hollywood 1 Prevention Infrastructure Systems Equipment All Disciplines 2016 -21 detection and management. OSNP- 00 -SEIM $60,836.73 Fold -out temporary shelter and Hollywood Response -CBRNE Housing Equipment Fire Rescue 2016 -22 standard mobilizer 19GN- 00 -HSSF $59,832.68 Long -Term Vulnerability Maintenance and Sustainment of UASI Key Biscayne Mitigation Reduction Equipment Fire Rescue 2016 -23 purchased equipment 21GN -00 -MAIN $16,171.53 Management and M &A M &A M &A Administration All Disciplines 2016 -24 M &A M &A $ 2S7,92S.00 Maintenance /Sustai nment /Repair /Rep lacement for HSGP Purchased Long -Term Vulnerability Equipment. Police $186,362; Fire Miami IMitigation Reduction Equipment All Disciplines 2016 -25 $100,000; EM $39,000. 21GN -00 -MAIN $321,221.00 EOC Long -Term Vulnerability Enhancements /Maintenance /Sustainm lent Miami Response- CBRNE Reduction Equipment Emergency Management 2016 -26 21GN- 00 -OCEQ $78,981.83 Ethernet Secured @ Fire College for Redundant Communications for Miami's First Responders (18 months). This project will continue services for a Metro - Ethernet line that provides fast network connectivity between the City's network and the E911 back up Response- Long -Term Vulnerability Miami Communications Reduction Equipment All Disciplines 2016 -27 center. 14CI -01 -COOP $10,860.00 UASI Budget Year 2016 - (Page 3 of 10) PacketPg.293 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 4 of 10) PacketPg.294 Satellite Phone Sustainment Citywide (12 months). This project will sustain the satellite phones that are installed throughout City Departments including police and fire stations which allow all first responders to communicate when primary communication services are Response- Long -Term Vulnerability down. Miami Communications Reduction Equipment All Disciplines 2016 -28 06CC- 03 -SATB $24,681.82 P,T & E. This project will support multi- disciplinary projects for the City of Miami under the leadership of MEM. Project scope will involve a full scale exercise, revision of planning documents such as the CEMP /COOP /COG and trainings that benefit terrorism - related emergency management trainings. Trainings will include ICS, Hazmat 160 and any other specialized courses needed due to staff attrition. Police $6,000; Fire Miami Common Planning Planning All Disciplines 2016 -29 1 $66,616, EM $48,456 Planning $119,531.08 Operational OT for Special Events On Scene Security & approved by FEMA; Fire $20,000 and Miami Prevention Protection Organization All Disciplines 2016 -30 Y EM $8,472.00 Organization $28,109.63 Law Enforcement Surveillance (CCTV) (The Closed Circuit TV project will allow the Miami Police Department the opportunity to deploy CCTV equipment in the area of soft targets and enhance our abilityto deter and 14SW- OS- VIDA,0_0 Screening, Search, and investigate terrorist activity.) 01 -INHW, 04MD -03- Miami I Protection IDetection JEquipment ILaw Enforcement 2016 -31 ly I IN SP, 21GN -00 -MAIN $177,709.09 UASI Budget Year 2016 - (Page 4 of 10) PacketPg.294 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 5 of 10) PacketPg.295 Emergency Management Planner (12 months). This position will assist with the development /revision of citywide emergency management plans such as the CEMP, COG and COOP. Miami Common Planning Planning Emergency Management 2016 -32 Planning $49,363.64 Emergency Management Planner (12 months). This position will assist with general planning responsibilities related to the implementation of the Miami lCommon Planning Planning Emergency Management 2016 -33 UASI grant program. Planning $64,172.73 Equipment Inventory Planner (12 months). This position will be responsible for resource management tracking and planning portion of the Miami Common Planning Planning Emergency Management 2016 -34 EHP process. Planning $44,427.27 CBRNE Prevention and Response Police boat with inflatable hull and full cabin. Miami Beach Protection Interdiction & Disruption Equipment All Disciplines 2016 -3S Y 17WC -00 -BOAT $96,752.73 Miami Portable Elevated Surveillance Gardens Protection Interdiction & Disruption Equipment Law Enforcement 2016 -36 Y Platform 030E- 07 -ROVL $118,663.27 Screening, Search & Miami -Dade Protection Detection Equipment Law Enforcement 2016 -37 y EOD 9A Bomb Suits (Med Eng) 02PE- 01 -BSUT $59,236.36 UASI Budget Year 2016 - (Page 5 of 10) PacketPg.295 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 6 of 10) PacketPg.296 EOD Personnel Carrier capable of carrying four bomb technicians and a locked storage box in the bed of the vehicle. The vehicle would be accessible and ready to be deployed on a trailer that can be connected to already owned pick -up trucks. The Miami -Dade Police Department's Bomb Disposal Unit (BDU) use of the personnel carrier would also allow for personnel wearing Self Contained Breathing Apparatus (SCBA) to respond to hazardous environments Miami -Dade Response -CBRNE Critical Transportation Equipment Law Enforcement 2016 -38 requiring a CBRNe response. 12VE -00 -MISS $30,605.45 FRT Unit Enhancements to include: 4 030E- 03 -LTPA, 10GE- inflatable lighting towers, 4 portable 00 -GENR, 20CS -02- generators, 2 alternate light source UVLT, and 20CS -02- Miami -Dade Response -CBRNE Forensics and Attribution Equipment Law Enforcement 2016 -39 detectors, 2 camera lenses SUPP $32,481.27 Fusion Center Operations to include 24 Long -Term Vulnerability month license to Snaptrends Social 21GN- 00 -OCEQ, 131T- Miami -Dade Prevention Reduction Equipment Law Enforcement 2016 -40 Y Intelligence System 00 -DFSN $24,681.82 Tactical Interoperable Communications Response- Operational Headset for SWAT 06CP- 03 -PRAC, 030E - Miami -Dade Communications Communications Equipment Law Enforcement 2016 -41 OS -CTAC $39,490.91 Open Center Console Vessel And Miami -Dade Response - CBRNE Critical Transportation Equipment Law Enforcement 2016 -42A Y Electronics 17WC -00 -BOAT $103,325.99 Security Cameras and Access Controls 14SW- 01 -VIDA, Access Control & Identity at Miami Dade FR HQ Complex 14SW- 01 -PACS, Miami -Dade Protection Verification Equipment Fire Rescue 2016 -43 Y 21GN- 00 -INST $286,309.09 Planning, Training and Exercises: UASI Miami -Dade Planning Planning Planning Fire Rescue 2016 -44 Homeland Security Conference N/A I $3,512.72 UASI Budget Year 2016 - (Page 6 of 10) PacketPg.296 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 7 of 10) PacketPg.297 Conduct a geospatial hazard impact modeling utilizing HAZUS -MH Level analysis, third party proprietary hazard modeling tools, and quantitative geospatial analysis to estimate the losses to natural and human - induced hazard events in Miami -Dade County Miami -Dade Common Planning Planning Emergency Management 2016 -4S Planning $102,239.99 Miami -Dade lCommon Planning Exercise Emergency Management 2016 -46 Disaster Housing TTX Exercise $34,554.55 Unmet Needs Plan Development. This is a primarily a planning project to leverage whole community partners to document their capabilities and capacity to prepare for, respond to, and recover from an incident. This plan will identify social services resource to improve the resiliency of the county and its 34 municipalities Miami -Dade lCommon Planning Planning Emergency Management 2016 -47 Planning $24,681.82 Volunteer Reception Center Plan Development. The plan will produce a coordinated system for matching the skills and abilities of County employees, volunteer organizations, and spontaneous unaffiliated volunteers to assist the community Miami -Dade lCommon Planning Planning Emergency Management 2016 -48 during an emergency or disaster. Planning $54,300.00 Whole Community Planning Workshop Miami -Dade Common Planning Planning Emergency Management 2016 -49 Planning $74,045.45 Miramar Operational Coordination Equipment Fire Rescue 2016 -SO Thermal Imaging Camera 030E- 02 -TILA $18,475.82 esponse- pera Iona Miramar Communications Communications Equipment Fire Rescue 2016 -SS Mobile Radio Repeaters 06CP- 01 -REPT $19,74S.4S Miramar Operational Coordination Equipment Fire Rescue 2016 -S2 eHydraulic Extrication Tools 03SR- 02 -TPHY $59,236.36 Miramar Common Operational Coordination Equipment Emergency Management 2016 -53 Miramar ICS Software Sustainment 01-CADS $15,796.36 UASI Budget Year 2016 - (Page 7 of 10) PacketPg.297 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 8 of 10) PacketPg.298 Response- Long -Term Vulnerability Miramar Alert /Notification System Miramar Communications Reduction Equipment Emergency Management 2016 -54 131T- 00 -ALRT $5,923.64 Response Operational APX6000700 /SOOPortable Radios Monroe Communications Communications Equipment All Disciplines 2016.S5 06CP 01 MOBL $95,691.41 EOC Enhancements - IT Upgrades to 04AP- OS -CDSS, 04HW Palm Beach include laptops, pcs, and ICS Software 01 -INHW and 21GN- County Common Operational Coordination Equipment Emergency Management 2016 -56 00 -OCEQ $132,203.72 PBSO SWAT CBRNE Gas Mask & 01AR- 06 -REUS, 030E - PBSO Response- CBRNE Operational Coordination Equipment Law Enforcement 2016 -57 Amplifier 01 -CTAC $30,259.91 Screening, Search, and PBSO Bomb Squad EOD Detection PBSO Prevention Detection Equipment Law Enforcement 2016 -58 Y Kits /Multi- meters 030E- 04 -MMTR $5,923.64 PBSO EOD Analyzer - Chemical and Screening, Search, and Explosives Detection Instrument PBSO Prevention Detection Equipment Law Enforcement 2016 -59 y 07ED- 01 -LASR $96,020.17 Pembroke Portable Elevated Surveillance Pines Protection Interdiction & Disruption Equipment Law Enforcement 2016 -60 Y Platform 030E- 07 -ROVL $70,992.81 Pembroke Response- Operational Portable P25 Compliant Radios Pines Communications Communications Equipment Law Enforcement 2016 -61 06CP -01-PORT $47,183.74 Regional Program Manager. This position assists the Miami and Ft. Lauderdale with regional planning needs (e.g. drafting of investment justifications, coordination of UAWG meetings, development of annual Regional Common Planning Planning Emergency Management 2016 -62 budgets, etc.). Planning $88,854.55 Regional Planning, Training and Exercises Coordinator -this position includes the responsibilities of ensuring compliance with training courses as well as the coordination of Regional Common Planning Planning Emergency Management 2016 -63 necessary regional exercises. IPlanning 1 $75,032.73 Intelligence and Fusion Center Analysts Regional Prevention Information Sharing Organization Law Enforcement 2016 -64 Y Organization $236,945.45 Intelligence and Regional Prevention Information Sharing Planning Law Enforcement 2016 -65 y Metadata Planner Planning $29,618.18 UASI Budget Year 2016 - (Page 8 of 10) PacketPg.298 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 9 of 10) PacketPg.299 Fusion Center Operations to include computer hardware and peripherals, software maintenance, DHS sponsored 21GN- 00 -OCEQ, Training, alert system and TLO 04HW- 01 -INHW, 131T Intelligence and program support and office 00 -INTL, 131T -00- Regional Prevention Information Sharing Equipment Law Enforcement 2016 -66 Y supplies /equipment ALRT $SS3,027.27 Incident command software system needed for regional info sharing during emergency operations as well as non - emergency situtations to provide a 04AP- OS -CDSS, 04AP- platform for day -to -day regional info 03 -GISS, 04SW -04- Regional Common Operational Coordination Equipment Emergency Management 2016 -67 sharing and updates. NETW $123,409.09 Long -Term Vulnerability Regional Common Reduction Equipment Emergency Management 2016 -68 y Emergency Notification System 131T- 00 -ALRT $59,236.36 Regional Planning, Training & Exercise Regional Common Planning Training All Disciplines 2016 -69 21GN- 00 -TRNG $70,880.02 Region 7 Waterborne Surface boat with appropriate specialized equipment, designed to perform prevention and response missions within port areas and waterways. The vessel will be an open center console vessel with twin outboard engines and Regional Response -CBRNE Critical Transportation Equipment Law Enforcement 2016 -42B Y lelectronics. 17WC -00 -BOAT $34,892.19 Regional Citizen Corps /CERT Planning, 00 -MEDI, 06CP -01- Training Exercise and Equipment PORT, 21GN -00- Regional Common Planning Training All Disciplines 2016 -70 CCEQ $S2,031.2S Tactical Life Saver Course DHS -13- Regional Response -CBRNE Training Training Law Enforcement 2016 -71 Y 29430 Training $17,SS7.66 06CP -OS -LPBX, 04HW Region 7lnteroperable 04 -CABL, 21GN -00- Response- Operational Communications Trailer Enhanced INST and 21GN -00- Regional Communications Communications Equipment All Disciplines 2016 -72 Capabilities to includea UHF Repeater MAIN $36,134.18 Region 7lnteroperable 06CP -OS -LPBX, 04HW Communications Trailer Enhanced 04 -CABL, 21GN -00- Response- Operational Capabilities to includea Cisco IP Phone INST and 21GN -00- Regional Communications Communications Equipment All Disciplines 2016 -73 System. MAIN $22,460.45 UASI Budget Year 2016 - (Page 9 of 10) PacketPg.299 FY 2016 Budget - Miami / Ft. Lauderdale UASI C.9.c UASI Budget Year 2016 - (Page 10 of 10) Packet Pg. 300 SWAT Robot Accessories and Upgrades to include claw attachment kit, quick Screening, Search, and release FLIR attachment and hardshell Sunrise Response -CBRNE Detection Equipment Law Enforcement 2016 -74 y transit case 030E- 07 -UPGD $12,713.11 Response- Public Health & Medical FRTK -1 First Responder Trauma Kits for Sunrise Communications Services Equipment Law Enforcement 2016 -7S Police 090E- 03 -KTFA $10,860.00 Portable Elevated Surveillance Sunrise I Protection I Interdiction & Disruption Equipment Law Enforcement 2016 -76 y Platform 030E- 07 -ROVL $71,083.64 Access Control & Identity Sunrise I Protection Verification Equipment Fire Rescue 2016 -77 Y Access Control at Fire Stations 14SW -01-PACs $35,541.82 Total $5,158,500.00 UASI Budget Year 2016 - (Page 10 of 10) Packet Pg. 300