Item C18County of Monroe
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BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
March 15, 2017
Agenda Item Number: C.18
Agenda Item Summary #2726
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval for the Key West International Airport to purchase thirty
(30) security /operations hand -held radios and the associated equipment in the amount of $89,969.49.
Motorola is the sole source vendor for the Monroe County Sheriffs Office (MCSO) communication
system due to the compatibility of required proprietary programming features (this sole source
purchase is in accordance with Chapter 7 of MC Policies & Procedures Manual). These radios will
replace existing radios and provide additional radios related to the upgraded Airport Emergency
Alert System project. The equipment purchase is being paid 100% from Passenger Facility Charges
416 (406 - 636159 - 560640- GAKAP151).
ITEM BACKGROUND:
FAA approved PFC Application 416 included 100% project funding to upgrade the Key West
International Airport's Emergency Alert System. One essential component of that project is to
upgrade the hand held security /operations radios to ensure reliable communications between Airport
Operations, Monroe County Sheriff s Office and the Monroe County Fire Rescue Department
assigned to the Key West International Airport.
PREVIOUS RELEVANT BOCC ACTION:
February 10, 2016, Item C -4, announcement to accept public comment on the County's application
for Passenger Facility Charge Application 416 funding at Key West International Airport and the
Florida Keys Marathon International Airport.
CONTRACT /AGREEMENT CHANGES:
None
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Motorola Radios
FINANCIAL IMPACT:
Effective Date: 03/15/2017
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County: none
Current Year Portion:
Budgeted: yes
Source of Funds: 100% Passenger Facility Charges #16 (406- 636159- 560640- GAKAP151)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NO
Grant: GAKAP151
County Match:
Insurance Required:
Additional Details:
If yes, amount:
h]W TA1 IH17."
Beth Leto
Completed
02/28/2017 1:38 PM
Donald DeGraw
Completed
02/28/2017 1:40 PM
Pedro Mercado
Completed
02/28/2017 2:03 PM
Budget and Finance
Completed
02/28/2017 2:38 PM
Maria Slavik
Completed
02/28/2017 2:39 PM
Kathy Peters
Completed
02/28/2017 6:03 PM
Board of County Commissioners
Pending
03/15/2017 9:00 AM
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Quote Number: QU0000394838
Effective: 27 FEB 2017
Effective To: 28 APR 2017
Bill -To:
MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS
1100 SIMONTON ST
STE 2 -213
KEY WEST, FL 33040
United States
Attention:
Name: Don Degraw
Phone: 3058095200
Sales Contact:
Name: Patrick Preuss Web ID
Email: PatP@suncornln.us
Phone: 3057972159
Contract Number:
13- 109730
Freight terms:
FOB Destination
Payment terms:
Net 30 Due
Item Quantity Nomenclature
Description
List price
Your price
Extended Price
1 30
H84UCF9PW6AN
APX 1000 7/800 MHZ MODEL 2
$1,550.00
$1,550.00
$46,500.00
PORTABLE
la 30
QA04096AA
ENH: P25 TRUNKING
$1,070.00
$1,070.00
$32,100.00
lb 30
H885BK
ADD: 3 YEAR SERVICE FROM THE
$90.00
$90.00
$2,700.00
START LITE
lc 30
G996AZ
ADD: PROGRAMMING OVER P25
$100.00
$75.00
$2,250.00
(OTAP)
2 3
WPLN4212D
IMPRES MUC CHARGER WITH 1
$495.00
$381.15
$1,143.45
DISPLAY
3 12
WPLN4232A
CHARGER, SINGLE -UNIT, IMPRES,
$69.25
$53.32
$639.84
1.25A, 115VAC, US/NA
4 30
PMMN4084A
PLUS RSM NC IP54 THRD 3.5MM JACK
$95.00
$76.00
$2,280.00
RX
5 30
NNTN8128BR
BATT IMPRES LIION 2000T
$102.00
$78.54
$2,356.20
Total Quote in USD $89,969.49
Add Bill to address of,
Key West International Airport
3491 South Roosevelt Blvd.
Key West, Fl. 33040
PO Issued to Motorola Solutions Inc. roust:
>Be a valid Purchase Order (PO) /Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Nlunber /Contract Nu nber & Date
>Identify "Motorola Solutions Inc." as the Vendor
>Have Payment Terins or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill -To Address with a Contact Name and Phone Number
>Include a Ship -To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship -To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non - Editable Fonnat
>Identify Tax Exemption Status (where applicable)
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Anclude a Signature (as Required)
M