Item M2County of Monroe
A
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
y
w)
Mayor Pro Tem David Rice, District 4
�r
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
March 15, 2017
Agenda Item Number: M2
Agenda Item Summary #2739
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292 -3314
N/A
AGENDA ITEM WORDING: Official approval of the Board of County Commissioners minutes
from the July 20, 2016 regular meeting; August 17, 2016 regular meeting; September 21, 2016
regular meeting; October 19, 2016; November 14, 2016 special meeting; November 22, 2016 regular
meeting; December 6, 2016 special meeting; and December 14, 2016 regular meeting.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
July 20th
August 17th
September 21st
October 19th
November 14th
November 22nd
December 6th
December 14th
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Bob Shillinger Completed 02/28/2017 2:29 PM
Kathy Peters Completed 02/28/2017 6:14 PM
Board of County Commissioners Pending 03/15/2017 9:00 AM
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Regular Meeting
Board of County Commissioners
Wednesday, July 20, 2016
Marathon, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00
a.m. at the Marathon Government Center. Present and answering to roll call were Commissioner
Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent, Commissioner
David Rice, and Mayor Heather Carruthers. Also present at the meeting were Bob Shillinger,
County Attorney; Roman Gastesi, County Administrator; Cheryl Robertson, Deputy Clerk
county staff and members of the general public.
ADDITIONS, CORRECTION, DELETIONS
Item A.1 Approval of agenda. A copy of the approved changes are attached at the end
of these minutes for reference.
RESULT:
Approved [UNANIMOUS] Agenda Item A.l
MOVER:
David Rice, Commissioner District 4
SECONDER:
George Neugent, Mayor Pro Tem/Commissioner District 2
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
PRESENTATION OF AWARDS
Item B.1 Presentation of Worksite Wellness Award for Comprehensive Tobacco Cessation
Benefits to the Monroe County Board of County Commissioners in recognition of
their commitment to Employee Health.
A video presentation was presented to the Board and appearing in the video was
Kari Jacoby, Health Promotions Manager for the American Lung Association in
Florida. Also in person presenting the Gold Standard Worksite Wellness Award
for Comprehensive Tobacco Cessation Benefits to the Monroe County BOCC was
Valarie Lacy, Bureau Chief for the Bureau of Tobacco Free Florida.
a
7/20/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
BULK APPROVALS
Commissioner Danny Kolhage addressed the audience regarding the Rules of Bulk Approval's
items. Motion was made by Commissioner Kolhage and seconded by Commissioner Rice
granting approval of the following bulk items (C1 through T.1). Motion passed unanimously.
Item C.1 Board granted approval of Amendment 8 to the contract with Metric Engineering,
Inc. for Engineering Design and Permitting Services for the US 1 Bayside Shared
Use Path/Pedestrian Bridge over Marvin Adams Waterway Project to extend the
expiration date of the contract to March 31, 2017 at no additional cost.
Item C.5 Board granted approval of agreement between Big Coppitt Volunteer Fire
Department, Inc., and the Board of County Commissioners of Monroe County, to
accept and transfer to Monroe County, a political subdivision of the State of
Florida, the physical assets of the Big Coppitt Volunteer Fire Department
Corporation, including title, with the provision that the assets shall continue to be
located in and used principally for the benefit of fire service in the Big Coppitt
Key, Monroe County, Florida area for the remainder of their serviceable life; and
authority for the County Administrator to execute all necessary documents for the
transaction. A complete inventoried list will presented to the Clerk of Court upon
completion, with capital items to be tagged per County policy.
Item C.6 Board granted approval of an agreement with the State of Florida, Division of
Emergency Management concerning an Emergency Management Base Grant
(Contract 417- BG- 83- 11 -54 -01 -051) in the amount of $105,806.00, fully grant
funded and no county match; and authorization for the County Administrator to
execute any other required documentation in relation to the application process.
Item C.7 Board granted approval of an Emergency Management Performance Grant FY 17
Federally Funded Subgrant Agreement 17 -FG- 11 -54 -01 -118 in the amount of
$66,592.00, fully grant funded and no county match, and authorization for the
County Administrator to execute any other required documentation in relation to
the application process.
Item C.8 Board granted approval of Amendment 1 to the contract with Metric Engineering
Inc for Engineering Design and Permitting Services for the Pigeon Key Ramp
Restoration Project to transfer funds from the Foundation Investigation task to the
Geotechnical task for a lead survey, with no change to the original total contract
amount.
Item C.9 Board granted approval of time Extension only (no increase in original cost) with
CDM Smith, Inc., for Task Order 2014 -001 for Construction Administration
Services for the Terminal Sewer Lateral project at the Florida Keys Marathon
International Airport, to be completed 100% on or before September 30, 2016.
7/20/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item C.10 Board granted approval to extend the existing contract with Keys Security Inc. On
a month to month basis, with the same rate of $16.00 per hour.
Item C.I I Board granted approval of an Administrative Agreement with the Florida Keys
Council of the Arts (FKCA) to utilize 10% of the 1% Art in Public Places
allocation for capital projects, to pay for administrative expenses.
Item C.12 Board granted approval of Sixth Amendment of Lease between The Florida Keys
Marathon International Airport and Jobe Materials, L.P. This amendment reduces
the overall square footage of the hangar leasehold from 25,000 square feet to
15,528 square feet. This will reduce the annual rent from $10,762.70 to $6,672.87
(not including taxes) and transfer a 98 x 98 foot section of aircraft ramp from the
lessee to the Airport, which will allow future aeronautical development.
Item C.13 Board granted approval of Lease Assignment, Assumption and Consent between
Jobe Materials, L.P. and International City Developers, LLC for the Assignment
of Lease of an aircraft hangar, adjacent ramp space, and adjacent land at The
Florida Keys Marathon International Airport.
Item C.15 Board granted approval to amend the existing contract with Buccaneer Courier to
add one (1) additional stop at the request of the Tax Collector.
Item C.16 Board granted approval to apply (retroactive to June 24th) for EPA Grant EPA -
R4- 16- SFL -01; 2016 South Florida Initiative, requesting $26,586.70 in federal
funding for the Florida Keys Water Watch Extension program. Extension will be
providing in -kind salary match of $32,462.00 based on staff time expended on the
program if notification of award is made.
Item C.18 Board granted approval to enter into an Employment Agreement /Contract to
fulfill the currently open position of Billing Specialist, and authorization for the
County Administrator /Fire Chief to execute all necessary documents; pre -
approval was given to move forward with contract /hiring at June 15, 2016 BOCC
meeting.
Item C.19 Board granted approval of a five year Rental Car Concession Agreement with the
Hertz Corporation for the continued non - exclusive right to operate an automobile
rental concession at the Key West International Airport providing $47,160.96
annual rent plus taxes and a 10% concession fee on gross revenue.
Item C.20 Board granted approval of a five year Rental Car Concession Agreement with
DTG Operations, Inc. for the continued non - exclusive right to operate an
automobile rental concession at the Key West International Airport providing
$53,073.12 annual rent plus taxes and a 10% concession fee on gross revenue.
7/20/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item C.21 Board granted approval to extend and amend the agreement with Sweetwater
Environmental, Inc. for the transfer, storage, treatment, transportation, and
disposal of sludge /septage generated within Monroe County. If the extension is
approved, this agreement will expire June 30, 2018.
Item C.22 Board granted approval to enter into a 15 year agreement commencing October 1,
2016 with Monroe Council of the Arts Corporation d /b /a Florida Keys Council of
the Arts ( "MCAC ") to facilitate the MCAC purposes and to benefit the cultural
environment and arts community of Monroe County. Monroe County to provide
one office in Key West, limited support services and priority in donation to non-
profits organizations of surplus County property.
Item C.24 Board granted approval of a resolution to adopt tentative solid waste collection
rates for commercial waste generators for Fiscal year 2017.
RESOLUTION #136 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.25 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. The said resolutions are
incorporated herein by reference.
Resolution #137 -2016 unanticipated funds for Fund 158
Resolution #138 -2016 unanticipated funds for Fund 158
Resolution #139 -2016 unanticipated funds for Fund 158
Resolution #140 -2016 unanticipated funds for Fund 158
Resolution #141 -2016 unanticipated funds for Fund 001
Resolution #142 -2016 unanticipated funds for Fund 125
Resolution #143 -2016 unanticipated funds for Fund 125
Resolution #144 -2016 unanticipated funds for Fund 125
Resolution #145 -2016 unanticipated funds for Fund 125
Resolution #146 -2016 unanticipated funds for Fund 125
Resolution #147 -2016 unanticipated funds for Fund 125
Item C.27 Board granted approval of a contract with JC Construction Management, Inc. in
the amount of $138,900.00 for the construction of the spalling repairs on the
Marathon Government Center Annex at 490 63rd Street in Marathon. The project
is funded by the One Cent Infrastructure Sales Tax.
Item C.28 Board approved receipt of monthly change orders reviewed by the County
Administrator's Office.
7/20/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item C.29 Board granted approval of Federally Funded Subgrant Weatherization Assistance
Program (WAP) Agreement 16WX- OG- 11 -54 -01 -039 between the State of
Florida, Department of Economic Opportunity (DEO) and County of Monroe,
Monroe County Board of County Commissioners (Monroe County Social
Services) for the period of April 1, 2016, through March 31, 2017, in the amount
of $70, 207.
Item C.30 Board granted approval of Home Care for the Elderly (HCE) Contract KH 1672
between the Alliance for Aging, Inc., and Monroe County Board of County
Commissioners /Monroe County Social Services /In -Home Services for the
contract year 2016 -2017 (7/1/16 - 6/30/17) in the amount of $10,600.80.
Item C.31 Board granted approval of Alzheimer's Disease Initiative Program (ADI) Contract
KZ 1697 between the Alliance for Aging, Inc., and Monroe County Board of
County Commissioners /Monroe County Social Services /In -Home Services for the
contract year 2016 -2017 (7/1/16 - 6/30/17) in the amount of $164,647.80.
Item C.32 Board granted approval of Community Care for the Elderly (CCE) Contract KC
1671 between the Alliance for Aging, Inc., and Monroe County Board of County
Commissioners /Monroe County Social Services /In -Home Services for the
contract year 2016 -2017 (7/1/16 - 6/30/17) in the amount of $413,700.
Item C.33 Board granted approval of an exception to Section 2.02C of the personnel policies
and approval to create a new Case Manager Supervisor or Case Manager position
(FTE) to be occupied for up to six months overlapping with the current Case
Manager Supervisor who is retiring at the end of Jan., 2017.
Item E.1 Board granted approval of an Amendment to Agreement with the Key West
Botanical Garden Society, Inc. To revise Exhibit A outlining scope of service for
the Botanical Garden Signage, Playground and Demonstration Garden Project.
Item E.2 Board approved announcement of one vacant position on the Tourist
Development Council District IV Advisory Committee for one "At Large"
appointment.
Item E.3 Board approved announcement of one vacant position on the Tourist
Development Council District III Advisory Committee for one "At Large"
appointment.
Item L 1 Board approved Final Report Regarding Refunds to Applicants Related to the
35% Discount of Building Permit Applications Submitted Prior to October 1,
2014, issued prior to December 31, 2015, as Approved by Resolution No. 387-
2014
7/20/2016 Page 5
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item L2 Board granted approval of an Inter -Local Agreement (ILA) between Monroe
County and the Village of Islamorada (City) reimbursing the City in an amount up
to $18,000 from Boating Improvement Funds (BIF) for costs to be incurred by the
City during FY' 17 for regulatory buoy maintenance.
Item L3 Board granted approval of a task assignment (FK -139) with the Florida Fish &
Wildlife Conservation Commission (FFWCC) to receive $70,000 which will
allow the County to hire a contractor to remove invasive exotic plants from
conservation lands that are owned or managed by Monroe County.
Item L4 Board granted approval of a task assignment (FK -142) with Florida Fish &
Wildlife Conservation Commission (FFWCC) to receive $70,000 which will
allow the County to hire a contracted crew of invasive exotic plant control
technicians to treat invasive exotic plants on conservation lands that are owned or
managed by Monroe County.
Item M.1 Board approved request for expenditure from the Law Enforcement Trust Fund
$1000.00 Florida Keys Land & Sea Trust at Crane Point
Item N.1 Board granted approval of First Amendment to the core contract for FY 16 with
Florida Department of Health.
Item 0.1 Board granted approval for the appointment of Linda Douville to the Library
Advisory Board.
Item 0.3 Board approved a financial support request by Florida Keys Environmental Fund,
a 501C(3) corporation to provide data and analysis on boating impacts to shallow
water habitats and the Fish and Wildlife that inhabits the area. Total cost of the
study is $50,000 which the county's participation would be $25,000. Though item
was Bulk Approved, Board allowed Charles Causey to address the Board as a
public speaker.
Item 0.4 Board granted approval to appoint Kate DeLoach to the Historic Preservation
Committee to fulfill the term of Ray Rhash. Her term will expire on January 20,
2019.
Item 0.5 Board granted approval for the appointment of Adele Gerbracht to the Florida
Keys Council for People with Disabilities.
Item P.1 Board accepted Clerk's Report: (1) Transfer of Assets between departments -
Informational Purpose Only (2) Departmental asset inventory- Informational
Purpose Only (3) FKAA invoices for the fiscal year (to include salaries), relating
to the Cudjoe Regional Wastewater System Project. The invoices under $50,000
are being provided For Information Only.
7/20/2016 Page 6
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item P.2 Board approved request for the deletion of assets awaiting surplus sale through
County Fleet.
Item P.3 Board approved request for Deletion and Disposal of Assets.
Item PA Board granted approval of Tourist Development Council expenses for the month
of June 2016.
Item P.5 Board granted approval of BOCC Warrants (Including Payroll) For The Month of
June 2016.
Item P.6 Board granted approval of FKAA invoices $50,000 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
Item P.7 Board granted Official Approval of May 18, 2016 BOCC Regular Meeting
Minutes.
Item P.8 Board granted Official Approval of May 24, 2016 BOCC Special Meeting
Minutes.
Item Q.3 Board granted ratification of three (3) small contracts signed by the County
Administrator; Perez Engineering, Newton & Associates, Inc. And Advanced
Data Solutions.
Item R.4 Board granted approval to accept proposal from Ace Property and Casualty Ins.
Co. through Arthur J. Gallagher for renewal of Airport Liability Insurance at a
cost of $33,555.00, and approval for staff to sign the necessary forms.
Item R.6 Board granted approval of Interlocal Agreement with the School Board of Miami -
Dade County for placement of the WLRN FM translators on the County's
Emergency Communications Towers.
Item R.7 Board granted approval of First Addendum to the Employment Agreement with
County Attorney Robert Shillinger.
Item R.8 Board granted approval of settlement agreement for a code compliance lien
foreclosure case styled Monroe County v. James Howard and Patrick Howard,
case number CA -P -16 -239, regarding real property located at 29 Hibiscus Lane,
Key Largo, FL 33037.
Item R.9 Board granted approval to proceed with litigation to compel the property owner,
Mr. Mikalson, to comply with various county ordinances and correct the code
violations of Code Compliance Case CE10060200.
7/20/2016 Page 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item R.10 Board approved the Semi - annual examination of public official bonds for County
Commissioners and Constitutional Officers pursuant to F. S. 137.05 and § 2 -28 of
the Monroe County Code and finding that all current bonds and /or insurance
policies are adequate.
Item T.1 Board granted approval of Amendment 42 between Care in the Keys, Inc., d /b /a
Island Private Care and Monroe County Board of County Commissioners /Monroe
County Social Services beginning 07/30/2016 and ending on 12/31/2016, to
update Contractor details.
NON -BULK APPROVALS
Item C.2 Approval of Change Order 2 to the construction contract with Douglas N.
Higgins, Inc. for the Lake Surprise Estates (Key Largo) Roadway and Drainage
Improvements Project to incorporate sea level rise adaptation and to adjust some
quantities to actual vs "as bid" amounts for an additional cost of $397,468.43.
Kevin Wilson, Public Works & Engineering, elucidated to the Board the reason
this project stop midway /additional cost. Roman Gastesi, County Administrator,
addressed the Board.
RESULT: APPROVED [UNANIMOUS] Agenda Item C.2
MOVER: Heather Carruthers, Mayor District 3
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item C.3 Approval to award bid and approve a contract with H &R Paving, Inc. For
Construction of the Sexton Cove Estates (Key Largo) Roadway and Drainage
Improvements project in the amount of $1,105,342.35. After Mayor Carruthers's
comment, Kevin Wilson of Public Works /Engineering addressed the Board. A
motion was made moving approval.
RESULT:
APPROVED [UNANIMOUS] Agenda Item C.3
MOVER:
Heather Carruthers, Mayor District 3
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
7/20/2016 Page 8
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item CA EMPLOYEE SERVICES: Approval of a Resolution to amend the Personnel
Policies and Procedures Manual to: increase the time period in which two persons
can fill a single budgeted position from 30 days to up to six months for regular
positions and up to one year for department heads to allow for training during
transitions; clarify that employees may be allowed time off with pay to participate
in organizations as members and officers; clarify that departments may pay for
employee training in advance instead of employee being reimbursed; allow for a
$1,500 /year ($125 per month) payment for employees obtaining a "value added"
degree beyond what is minimally required for the position; revise wording so
incentive pay is calculated in addition to base salary; clarify that employee must
physically work over 40 hours in order to get overtime in accordance with federal
Department of Labor rules; include possible termination if employee pleads to an
offense, in addition to convictions; allow for purchase of travel insurance, as
previously approved by the Board of County Commissioners on June 15, 2016;
and require reporting of domestic violence incidents and to clarify how the county
will act once reported.
Agenda Item CA was deleted the day of the meeting.
Item C.14 Approval of Amendment 1 to Agreement with T. Y. Lin International For
Engineering Design and Permitting Services for the Stock Island I Roadway and
Drainage Improvement Project for additional design services for the sea level rise
adaptation initiative at an additional cost of $34,752.00. Kevin Wilson, Public
Works /Engineering, addressed the Board regarding Sea Level Rise.
RESULT: APPROVED [UNANIMOUS] Agenda Item C.14
MOVER: David Rice, Commissioner District 4
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item C.17 Approval of a three (3) year agreement for the ESRI Small Municipal and County
Government Enterprise License Agreement with Environmental Systems
Research Institute, Inc. to access GIS software on an unlimited basis and include
software maintenance as provided in quote 4 20489632. Total cost for 36 months
is $150,000.00. After Mayor Carruther's comment, Alan MacEachern; Director
of Information Technology, provided a break -down of the costs sharing.
7/20/2016 Page 9
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
RESULT: APPROVED [UNANIMOUS] Agenda Item C.17
MOVER: Danny Kolhage, Commissioner District 1
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item C.23 Approval of First Amendment to Agreement for Air Conditioning Maintenance
and Repair with SUB -ZERO, Inc. to increase the contract total compensation
amount from $70,000.00 /year to $120,000.00 /year for Lower Keys facilities
central air conditioning maintenance and repair. Commissioner Kolhage clarified
that this contract is on a time and a material basis. Kevin Wilson, Public
Works /Engineering, concurred.
RESULT: APPROVED [UNANIMOUS] Agenda Item C.23
MOVER: Danny Kolhage, Commissioner District 1
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item C.26 Approval of a contract with Toppino and Sons, Inc. for the construction of the Big
Coppitt Boat Ramp Repairs in the amount of One Hundred Eighty Four Thousand
and No /100 Dollars ($184,000.00). The project is funded by the One Cent
Infrastructure Sales Tax. Commissioner Kolhage commented this is a subject for
Boating and Improvement Fund. Kevin Wilson, Public Works /Engineering, and
Christine Hurley, Growth Management, addressed the Board to explain the reason
why this was moved from Boating Improvement to 304.
RESULT:
APPROVED [UNANIMOUS] Agenda Item C.26
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item C.34 Approval of a contract between Monroe County Board of County
Commissioners /Monroe County Social Services (Monroe County Transit) and the
Community Transportation Coordinator, Guidance Care Center, Inc., for a
contract period of 7/1/2016 to 6/30/2017. This is a non - monetary
partnership /collaboration contract required by the State of Florida Commission
for the Transportation Disadvantaged.
Item was held by Commissioner Rice to announce his abstention on the record (Clerk
received notice).
7/20/2016 Page 10
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2 Agenda Item C.34
SECONDER: Danny Kolhage Commissioner District 1
Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Motion Carried.
TAX COLLECTOR
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Item D.1 Recap of the 2015 Tax Roll.
Danise Henriquez, Monroe County Tax Collector, presented the end of the year
report 2015 Tax Roll. Danise Henriquez requested approval for an extension for
the year 2016 Tax Roll for the Property Appraiser's Office.
RESULT:
Approved [UNANIMOUS] Agenda Item D.l
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
George Neugent, Mayor Pro Tem/Commissioner District 2
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
STAFF AND ADVISORY COMMITTEE REPORTS
JULY 20, 2016
AGENDA ITEM # F
Christine Hurley — Growth Management
YES
NO
Lisa Tennyson — Intergovernmental Affairs
YES
NO
Kevin Wilson — Engineering /Public Works
YES
NO
Don Degraw — Airports
YES
NO
Tina Boan — Office of Management /Budget
YES
NO
Alan MacEachern — IT Director
YES
NO
Rhonda Haag — Sustainability Coordinator
YES
NO
a
a
7/20/2016 Pagell
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Teresa Aguiar — Human Resource Director
James Callahan -Fire Chief/Division Director
Emergency Services
Climate Change Advisory Committee Report
YES NO
YES NO
YES NO
A staff report /update was provided by Kevin Wilson, Assistant County
Administrator, regarding Cudjoe Regional Wastewater Project, Pigeon Key
Access Rehab Project, and other areas concerning those departments under his
supervision.
Item F.1 A Presentation to the Board of County Commissioners recommending Adaptation
Action Area criteria for staff review and implementation. Alicia Betancourt,
presented a slide presentation regarding Adaptation Action Area Criteria.
Following the presentation, Planning & Environmental Resources Director, Mayte
Santemaria, addressed the Board to request that staff have an opportunity to
review, revise, and or adjust prior to the Board's adoption of a final document.
ADJOURNMENT OF THE BOARD OF COUNTY COMMISSIONERS MEETING FOR
THE FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNOR'S BOARD
MEETING
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Present and answering to the Roll Call was Commissioner Danny Kolhage,
Commissioner /Chairperson George Neugent, Commissioner /Vice Chairperson
David Rice, and Councilwoman Katie Scott.
Chief Callahan provided report to the Board regarding the new helicopter that is
forthcoming. Staff will also do another round of publicity informing the citizens
of where the Trauma Star stickers are available.
Item H.1 Approval to enter into an Employment Agreement /Contract to fulfill the currently
open position of Billing Specialist, and authorization for the County
Administrator /Fire Chief to execute all necessary documents; pre - approval was
given to move forward with contract /hiring at June 15, 2016 BOCC meeting.
RESULT: APPROVED [UNANIMOUS] Agenda Item H.l
MOVER: David Rice, Vice- Chairman/Commissioner District 4
SECONDER: Danny Kolhage, Commissioner District 1
AYES: Neugent, Kolhage, Rice, Scott
a
7/20/2016 Page 12
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
THE LOWER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT BOARD OF
GOVERNORS ADJOURNED AND THE BOARD OF COUNTY COMMISSIONERS
RECONVENED
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS — BULK APPROVALS
Item L5 Approval of a resolution expressing support for the Florida Department of
Environmental Protection and the Florida Department of Transportation to
continue to design and construct the remaining portions of the Florida Keys
Overseas Heritage Trail, requesting prioritization of design, construction, and
funding of the Sugarloaf Key section of the trail and consideration for project
phasing. Stuart Schaffer (representing Sugarloaf Shores POA) and Deb Curlee
addressed the Board as public speakers. Following Board's discussion, motion
was made to adopt the following resolution.
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.5 Resolution #148 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #148 -2016 IS INCORPORATED HEREIN BY REFERENCE
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item Jl No Items Submitted.
CLOSED SESSION
Item K. 1 Attorney -Client Closed Session in the case of Delaney et al. v. FKAA and
Monroe County, 16th Judicial Circuit Case No. CA -K -16 -439.
At the request of County Attorney Bob Shillinger, motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to continue the
Closed Session to the August 17, 2016 BOCC meeting in Key West, FL at 1:30
p.m. or as soon thereafter as may be heard.
7/20/2016 Page 13
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
RESULT:
TABLED [UNANIMOUS] Agenda Item KI Next: 8/17/2016 9:00 AM
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
George Neugent, Mayor Pro Tem/Commissioner District 2
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item K.2 An Attorney- Client Closed Session in the matter of KW Resort Utilities Rate
Application, Florida Public Service Commission Docket No. 150071 -SU.
Closed Session held; script read into the record.
County Attorney, Bob Shillinger; asked for a continuance of the closed session
that was just completed to the August meeting as well for further discussion at
that time. Commissioner Murphy was the mover and Commissioner Kolhage
seconded the motion. Motion approved unanimously.
Mayor Heather Carruthers declared the closed meeting ended and returned to the open session.
EVERGLADES RESTORATION AND FLORIDA BAY /FP &L ISSUES
Item L.1 Presentation by Laura Reynolds, Conservation Concepts, LLC regarding Turkey
Point and Florida Power and Light. Laura Reynolds presented a slide
presentation with an update on Turkey Point and its progress. Laura Reynolds is
requesting two actions; (1) help us continue to study Biscayne Bay etc. and (2) to
pass a resolution calling for DEP to require FPL to use reuse water and
mechanical draft cooling towers and eliminate the interactions with the aqua for
all together. After discussion, staff was advised to bring back before the Board at
the August meeting for further discussion. Meanwhile, staff is to research and
work with Laura Reynolds. No Action today.
COMMISSIONERS' ITEMS
Item 0.2 Request to direct staff (Public Works /Engineering) to discuss, with appropriate
Florida Department of Transportation personnel, placing entry /exiting signs in the
Right of Way for Big Pine Key west of the Pine Channel and west of Spanish
Harbor in the median area. Bill Kensley, President of the Board of Directors for
the Lower Keys Chamber of Commerce, addressed the Board. Commissioner
Neugent motioned to move forward; seconded by Commissioner Kolhage.
Motion approved unanimously. Kevin Wilson, Public Works & Engineering
addressed the Board. Staff has direction.
7/20/2016 Page 14
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item 0.6 Approval to appoint Sandra Higgs to the MSCO Shared Asset Fine & Forfeiture
Advisory Board to fulfill term of David P. Horan, who recently resigned.
Commissioner Murphy addressed a concern that may require some change; the
overlapping of Boards members whereas members of the HSAB are appointed to
the Staff Board as well and at the same time. These two boards are too much
alike. It will be much safer and fairer to the Non - Profits if the appointments were
one board at time. Commissioner Rice disagreed; stated has appear as a member
before both boards. After discussion by the Commissioners, a motion was made
by Commissioner Murphy and seconded by Commissioner Rice to approve the
appointment. Motion was unanimously approved. Commissioner Murphy also
made a motion that from this point on a person not sit on the HSAB and Staff
Board at the same time. Mayor Carruthers seconded the motion. After further
discussion, Commissioner Murphy rescinded her motion and Mayor Carruthers
rescinded her seconded. No further direction was provided.
Item 0.7 Discussion and direction to staff regarding naming the Marathon Customs Facility
wing at the Marathon International Airport in honor of Dick Ramsay for his
vision and commitment in helping bring this project to fruition. Commissioner
Rice brought forth this agenda item to request to have Dick Ramsay
memorialized. Commissioner Murphy suggested that inside that wing, we do a
picture and a plague underneath it describing who is Dick Ramsay and what did
he do that was noble. Commissioner Kolhage suggested for the motion to include
an appropriate resolution to be placed on the record. Sheriff Rick Ramsey
addressed the Board to express his appreciation.
RESULT: APPROVED [UNANIMOUS] Agenda Item 0.7
MOVER: George Neugent, Mayor Pro Tem/Commissioner 2
SECONDER: Sylvia Murphy, Commissioner 5
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
COUNTY ADMINISTRATOR
Item Q.I County Administrator Report submitted.
Item Q.2 Introduction of Jim Wolfe, new District 6 Secretary, Florida Department of
Transportation. Roman Gastesi, County Administrator, addressed the Board to
introduce Jim Wolf, the new District 6 Secretary, Florida Department of
Transportation.
7/20/2016 Page 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item Q.4 Approval of a Resolution expressing the support of the Monroe County Board of
County Commissioners for expediting and funding Everglades Restoration
projects that prioritize water conveyance to the Florida Bay, and recognize the
Florida Bay as a critical part of the Everglades ecosystem. Lisa Tennyson,
Legislative Affairs & Grants Acquisition Director, set the stage. Ernie Mares,
Division President, South Florida Water Management District presented a slide
presentation. Stephen Davis (representing Everglades Foundation), Mike Forster,
Deb Gillis, Captain Bill Wickers (representing Key West Charter Boat
Association), Peter Boyce, Elizabeth John (representing Florida Bay Forever Bay
& Reef Company), Celeste De Palma (Audubon Florida), and Deb Curlee
addressed the Board as public speakers. After discussion, a motion was made by
Commissioner Murphy and seconded by Commissioner Neugent to adopt the
following resolution.
Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION #135 IS INCORPORATED HEREIN BY REFERENCE
COUNTY ATTORNEY
Item R.1 July 2016 County Attorney's Written Report submitted.
Item R.2 Discussion and direction regarding request from Monroe County Sheriff Rick
Ramsay for the Board of County Commissioners to adopt an ordinance which
would authorize deputies and /or county staff to remove graffiti from properties
where the owner is unable to do so. Sheriff Rick Ramsey and Bob Shillinger,
County Attorney, addressed the Board. After discussion, direction was provided
for County Attorney to work with the Sheriff to draft an ordinance and bring it
back to the Board for their consideration.
7/20/2016 Page 16
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item R.3 Discussion and possible approval regarding application by Domestic Abuse
Shelter, Inc., for 2016 award from the Sheriff's Shared Asset Forfeiture Fund
account. Cynthia Hall, Assistant County Attorney, set the stage. Jennifer Powell
(representing Domestic Abuse Shelter) and Brandy Carlson (representing Florida
Coalition Against Domestic Violence) addressed the Board as public speakers.
Cynthia Hall, Assistant County Attorney, addressed the Board. Discussion held.
Board directed the County Attorney to bring a contract back to the Board at the
August BOCC meeting that contains language to ensure the County's contract and
any funding distributed by the County is only done with a properly licensed
agency and ensures funding stays in Monroe County and used for Monroe County
services only.
RESULT: APPROVED [UNANIMOUS] Agenda Item R.3
MOVER: David Rice, Commissioner District 4
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item R.5 Request to hold an Attorney- Client Closed Session in the matter of Monroe
County v. Zamindari Investments, Inc., Aqua Ranch, Inc., Charles Barra as
Officer for Aqua Ranch, Inc., and Kristin Kurtz as Officer for Aqua Ranch, Inc.,
Circuit Court Case No. CA -M -14 -165 at the regularly scheduled BOCC meeting
on August 17, 2016 in Key West, FL at 1:30 p.m. or as soon thereafter as may be
heard. Read script into the record by County Attorney Bob Shillinger.
RESULT:
APPROVED [UNANIMOUS] Agenda R.5
MOVER:
George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
7/20/2016 Page 17
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
PUBLIC HEARINGS
Item S.1 A public hearing to consider an ordinance creating Sections 23 -43 through 23 -47
of the Monroe County Code, to provide a reduction in assessed value for
construction or reconstruction of homesteaded property completed after January
7, 2003 for the purpose of providing living quarters for parents or grandparents of
property owners, pursuant to F.S 193.703 and the 2002 amendment to the Florida
Constitution known as the "Granny Flats" Amendment. Staff requested this
Public Hearing to be continued to the August BOCC meeting to allow staff time
to add requested additional language into the ordinance. Deb Curlee public
speaker will wait until item is heard.
RESULT:
TABLED [UNANIMOUS] Agenda Item S.1 Next: 8/17/2016 9:00 AM
MOVER:
George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item S.2 A public hearing to consider an ordinance amending Sec. 18 -2 of the Monroe
County Code to provide the County Administrator with authority to waive the
prohibitions of possession and consumption of alcoholic beverages at public
beaches and parks.
RESULT:
APPROVED [UNANIMOUS] Agenda Item S.2 Ordinance #023 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #023 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item S.3 A Public Hearing to consider approval of an Ordinance amending Monroe County
Code Section 6 -55 regarding older building permits and the Building Official's
authority and duties. Public Speaker Robbie Majeska addressed the Board.
Christine Hurley, Assistant County Administrator, addressed the Board and spoke
regarding the permits.
RESULT:
APPROVED [UNANIMOUS] Agenda Item S.3 Ordinance #022 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #022 -2016 IS INCORPORATED HEREIN BY REFERENCE
7/20/2016 Page 18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item S.4 A Public Hearing to amend Section 19 -5 of the Monroe County Code to prohibit
fishing from the Sugarloaf Blvd. Bridge (CR939 (Sugarloaf Blvd.) Monroe
County Bridge 4904153 over unnamed channel). Public speaker Stuart Schaeffer
addressed the Board.
RESULT: APPROVED [UNANIMOUS] Agenda Item S.4 Ordinance #024 -2016
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER: David Rice, Commissioner District 4
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #024 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item S.5 Approval of a resolution renouncing and disclaiming any right of the County and
the public in and to a portion of the right -of -way of Ed Swift Road, in a part of
Government Lot 2, Township 67 South, Range 26 East, on Big Coppitt Key,
Monroe County, Florida. THE APPLICANT IS REQUESTING A
CONTINUANCE TO THE AUGUST 17, 2016 BOCC MEETING.
RESULT:
TABLED [UNANIMOUS] Agenda Item S.5 Next: 8/17/2016 9:00 AM
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
a
7/20/2016 Page 19
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item S.6 A public hearing to consider a resolution transmitting to the State Land Planning
Agency an ordinance by the Monroe County Board of County Commissioners
amending Monroe County Comprehensive Plan by creating a definition of
offshore island; amending Policies 101.6.8 and 101.13.3 within the Future Land
Use Element and Policy 206.1.2 within the Conservation and Coastal
Management Element to further clarify the development of offshore islands;
providing for severability; providing for repeal of conflicting provisions;
providing for transmittal to the State Land Planning Agency and the Secretary of
State; providing for inclusion in the Monroe County Comprehensive Plan;
providing for an effective date. (Legislative Proceeding). Mayte Santamaria
presented a presentation to set the stage for discussion for the Board to consider a
resolution. Bob Shillinger, County Attorney, and Steve Williams, Assistant
County Attorney, addressed the Board. Charles Causey (citizen), Bart Smith
(representing FEB Corporation), Phil Frank (representing FEB Corporation), Julie
Dick (representing Florida Keys Environmental Fund /Last Stand), and Jerry
Lorenzo (representing Audubon Florida) addressed the Board as public speakers.
Discussion held by Commissioners. A motion was made by Commissioner
Kolhage and seconded by Commissioner Rice to not approve the resolution
transmitting the ordinance to the State Land Use Planning Agency.
Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
No
Commissioner Neugent
No
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
Board directed staff to move the process as quickly as possible to get the Land
Development Regulation in place.
A second motion was made by Commissioner Kolhage directing staff to prepare a
new Interim Development Ordinance as to a Land Development Regulation for
102.6.1 as quickly as possible in order to continue to defer applications until the
new LDR is in place. The motion was seconded by Commissioner Rice with
unanimous approval.
7/20/2016 Page 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
Item S.7 A public hearing to consider an ordinance by the Monroe County Board of
County Commissioners to continue to defer the approval of applications for the
transfer of development rights to offshore islands, transfer of ROGO exemptions
to offshore islands, tier amendments for offshore islands; map amendments for
offshore islands to increase potential density or intensity and text amendments for
offshore islands to increase development potential (density /intensity),
commencing July 20, 2016, until such time as a comprehensive plan amendment
process is completed regarding offshore islands and providing for expiration
within nine (9) months of the effective date of this interim development ordinance
or when the comprehensive plan amendments become effective, whichever comes
first. This Public Hearing was cancelled or withdrawn when called in that the
previous S6 companion Public Hearing resulted in that the Board failing to
approve, by 3 -2 vote, transmittal of the S6 ordinance to the State Land Use
Planning Agency.
RESULT: WITHDRAWN /Agenda Item S.7
7/20/2016 Page 21
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
ADD ONS
Item T.2 Approval of State of Florida Stan Mayfield Working Waterfront Grant Contract,
Resolution authorizing acceptance and execution of the Grant Contract, and a
Confidentiality Agreement for the acquisition of the commercial fishing property
on Stock Island formerly known as "Gulf Seafood" to preserve working
waterfront access for the commercial fishing industry. Lisa Tennyson, Legislative
Affairs & Grant Acquisition Director, set the stage. Deb Curlee, Daniel Padron
(representing Commercial Fishermen), Bill Kelly (representing Florida Keys
Commerical Fishermen's Association), George Niles (representing Commercial
Fishermen), Mimi Stafford, William Roche, Jason Bevaldi, and Josh Nicklaus
addressed the Board as public speakers. A Motion was made by Commissioner
Rice and seconded by Commissioner Neugent to adopt the following resolution.
Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION #134 -2016 IS INCORPORATED HEREIN BY REFERENCE
1
7/20/2016 Page 22
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
JULY 20, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
a
7/20/2016 Page 23
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Regular Meeting
Board of County Commissioners
Wednesday, August 17, 2016
Key West, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00
a.m. at the Harvey Government Center. Present and answering to roll call were Commissioner
Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent, Commissioner
David Rice, and Mayor Heather Carruthers. Also present at the meeting were Bob Shillinger,
County Attorney; Roman Gastesi, County Administrator; Cheryl Robertson, Deputy Clerk;
county staff and members of the general public.
Mayor Carruthers requested the Board to formally recognize Gary Dunnick, who recently
retired from the Florida Highway Patrol for his outstanding service to this County and also
Commissioner Kolhage requested his recognition be made by way of a resolution at the Sept.
21 st meeting in Key Largo or a meeting location most convenient for him.
ADDITIONS, CORRECTION, DELETIONS
Item A.1 Approval of agenda. A copy of the approved changes is attached at the end of
these minutes for reference.
RESULT: Approved [UNANIMOUS] Agenda Item A.1
MOVED THE AGENDA AS AMENDED: Danny Kolhage, Commissioner District 1
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
PRESENTATION OF AWARDS
Item B. No items submitted.
a
il
8/17/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
BULK APPROVALS
Commissioner Sylvia Murphy addressed the audience regarding the Rules of Bulk Approval's
items. Motion was made by Commissioner Murphy and seconded by Commissioner Neugent
granting approval of the following bulk items (C.1 through R.6). Motion passed unanimously.
Item C.1 Board granted approval of a Resolution of the Board of County Commissioners of
Monroe County, FL, approving the Local Housing Assistance Plan for Fiscal
Years 2016 - 2017/2017 - 2018/2018 -2019 as required by the State Housing
Initiatives Partnership Program Act, Subsections 420.907- 420.9079, Florida
Statutes; and Rule Chapter 67 -37, Florida Administrative Code; authorizing and
directing the Mayor to execute any necessary documents and certifications needed
by the state; authorizing the submission of the Local Housing Assistance Plan for
review and approval by the Florida Housing Finance Corporation; and providing
an effective date.
RESOLUTION #191 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.2 Board granted approval of Agreement with Evergreen Solutions, LLC in the
amount of $19,500 plus $3000 per in person meeting, to conduct a minimum
living wage analysis of $31,200/$15.00 an hour which will include determination
of issues that may arise with supervisory duties or compression of positions; what
needs to be done to fix those issues; cost for County implementation with variable
options; and publication of analysis.
Item CA Board granted approval to close Fund 172, Cudjoe- Sugarloaf MSTU, and instruct
the Clerk of the Court to transfer remaining residual funds (approximately $5.00
remains) To Fund 312, Cudjoe Regional Wastewater Project.
Item C.5 Board granted approval of 2016 Blue Options Benefit Booklet for Covered Plan
Participants of the Monroe County BOCC Group Health Plan (a.k.a. Plan
Document) applicable from January 1, 2016 through December 31, 2016.
Item C.6 Board granted approval of Ninth Amendment of Lease for Grantair Service, Inc.,
a Fixed Base Operator (FBO) at The Florida Keys Marathon International Airport.
The current lease terminates on April 9, 2028, however the FBO intends to invest
at least $1.5 million dollars in capital improvements to rebuild its hangar and
office space. If Grantair completes construction of the new terminal and office
space by April 9, 2028, then the termination date of the lease will be extended to
April 20, 2046. In addition the fuel flowage fee will increase from $0.06 to $0.10
per gallon which will result in approximately $24,000.00 additional fuel flowage
revenue.
il
8/17/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Item C.7 Board granted approval of Amendment to Lease between the Key West
International Airport and Last Chance Gifts, LLC extending the term of the
original lease for an additional five (5) years commencing October 1, 2016 and
expiring September 30, 2021 and approval to waive prior year credits and
arrearages.
Item C.9 Board granted ratification and approval of set proposed millage rate read at the
July 18th Special Budget meeting. There is a correction to the reading of the
rolled -back rate, the proposed millage rate, the percent above /below the rolled -
back rate that was certified to the Property Appraiser.
Item C.10 Board granted request for a special meeting to discuss the county health care plan
on Tuesday, September 6th at 2:00 P.M.
Item C.11 Board granted approval to renew the contract on a month to month basis with
UniFirst Corporation for the Division of Public Works uniform services, Monroe
County.
Item C.12 Board granted Issuance (renewal) of a Class A Emergency Medical Services
Certificate of Public Convenience and Necessity (COPCN) to Key Largo
Volunteer Ambulance Corps., Inc. (KLVAC) for the operation of an ALS
transport ambulance service.
Item C.13 Board granted approval to amend the existing contract with Buccaneer Courier to
remove one (1) stop at the request of the Department of Health.
Item C.16 Board granted Microsoft Volume License Agreement Renewal Approval of three
(3) year renewal term for Microsoft Volume License Agreement under State of
Florida Contract 4 252 - 001 -09 -1 from SHI International Corp. Total cost for 36
month term is $408,439.53 annual cost $136,146.51 yearly.
Item C.17 Board granted approval of invoice to purchase additional Microsoft licenses and
the first year of software assurance (maintenance).
Item C.18 Board granted Microsoft Renewal for Fire Rescue approval of a three (3) year
Microsoft Volume License Agreement under the State of Florida Contract 4 252-
001-09-1 from SHI International Corp. As provided in quotation 4 11957789 total
cost for 36 months $12,576.75 for an annual of $4,192.25 yearly.
Item C.20 Board granted ratification of Federally Funded Sub grant Weatherization
Assistance Program (WAP) Agreement 16WX- OG- 11 -54 -01 -039 between the
State of Florida, Department of Economic Opportunity (DEO) and County of
Monroe, Monroe County Board of County Commissioners (Monroe County
Social Services) for the period of April 1, 2016, through March 31, 2017, in the
amount of $70,207, to correct Page 28 per DEO's request.
8/17/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Item C.21 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. The said resolutions are
incorporated herein by reference.
Resolution #185 -2016 receipt of unanticipated funds for Fund 125
Resolution #186 -2016 receipt of unanticipated funds for Fund 304
Resolution #187 -2016 transfer of funds for Fund 001
Resolution #188 -2016 transfer of funds for Fund 207
Resolution #189 -2016 transfer of funds for Fund 001
Item C.22 Board granted approval of a Resolution approving Affordable Housing
Agreement with the Village of Islamorada for the Plantation Key Courthouse and
Detention Center Site Plan review process.
RESOLUTION #178 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item D.1 Board granted approval of an Agreement with Tinsley Advertising & Marketing,
Inc. To provide advertising services which promote tourism.
Item D.2 Board granted approval of an Agreement with Monroe Council of the Arts, d /b /a
Florida Keys Council of the Arts to supplement cost of tourist related programs.
Item D.3 Board granted approval of an agreement with Monroe Council of the Arts d /b /a
Florida Keys Council of the Arts to act as a Cultural Umbrella Organization to
make recommendations to the Monroe County TDC and BOCC on funding for
tourism related cultural activities.
Item DA Board granted approval of an Agreement with Florida Keys Fishing Tournaments,
Inc. to oversee the TDC Fishing Umbrella, and advisory committee to make
recommendations to the TDC and BOCC concerning funding for tourism related
fishing activities and marketing.
Item D.5 Board granted approval of the 2016 -2017 Monroe County Tourist Development
Council Marketing Plan.
Item D.6 Board granted approval of Amendment to Agreement with JDO Insights, Inc.
(d.b.a. Insights, Inc.) to provide Visitor Profile Services.
Item D.7 Board granted approval of one "At Large" appointment to the Tourist
Development Council District III Advisory Committee.
Item D.8 Board granted approval of one "At Large" appointment to the Tourist
Development Council District IV Advisory Committee.
8/17/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Item H.1 Board granted approval of Grant Agreement No. 15085 (Agreement) between
Monroe County (County) and the Florida Fish and Wildlife Conservation
Commission (FWC) providing reimbursement funding to the County in an
amount not to exceed $70,278 for waterway marker replacements, in addition to
Boating Improvement Funds used for channel marker and regulatory marker (i.e.
waterway marker) maintenance.
Item L.1 Board granted approval of request for Expenditure from the Law Enforcement
Trust Fund.
$500.00 Florida Missing Children's Day 2016
Item M.2 Board granted approval of the appointment of Michelle Maxwell to the Career
Source South Florida Board of Directors.
Item M.3 Board granted approval of the reappointment of Rita Irwin to the Tourist
Development Council.
Item MA Board granted a resolution of the Board of County Commissioners of Monroe
County, applauding the Ocean Conservancy, The Florida Keys National Marine
Sanctuary and The Florida Keys Scenic Highway Corridor alliance for their
efforts in organizing and carrying out a keys -wide beach cleanup to take place on
September 17, 2016.
RESOLUTION #177 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item M.5 Board granted appointment of Paula Joyner - Cunard to the KWIA Ad Hoc
Committee on Noise, replacing Amy Kehoe.
Item M.6 Board granted appointment of Tom Nelson to the KWIA Ad Hoc Committee on
Noise, replacing Robert Padron.
Item N.2 Board accepted Clerk's Report: (1) Fixed Asset Transfers - Informational Purpose
Only (2) Departmental Asset Inventory- Informational Purpose Only (3) FKAA
invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional
Wastewater System Project. The invoices under $50,000 are being provided For
Information Only.
Item N.3 Board granted approval of Tourist Development Council expenses for the month
of July 2016.
Item NA Board granted approval of BOCC Warrants (Including Payroll) for the Month of
July 2016.
Item N.5 Board granted approval of FKAA Invoices $50,000 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
8/17/2016 Page 5
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Item N.6 Board granted approval of Computer Fixed Asset Deletion Requests.
Item 0.2 Board granted authorization to advertise a Request for Qualifications (RFQ) for
on -call professional engineering services for canal and environmental services.
Item 0.3 Board authorized entering into Amendment No. 8 with Erin L. Deady, P.A. to
provide a no -cost extension of time by which the Pilot Roads Project and the
Green Keys! Sustainability Action Plan (Plan) will be completed.
Item 0.4 Board granted ratification of one small contract, Jacobs Project Management Co.
For $49,100.00, signed by The County Administrator.
Item 0.7 Board granted ratification of two (2) small contracts, Agreement with
Archaeological and Historical Conservancy, Inc. and the Amendment 1 to the
Agreement with Archaeological and Historical Conservancy, Inc. signed by the
County Administrator.
Item 0.9 Board granted approval of the Confidentiality Agreement required for State of
Florida Stan Mayfield Working Waterfront Grant Contract.
Item P.2 Board granted approval to proceed with litigation to compel the property owner,
George Secchiaroli, to comply with various county ordinances and correct the
code violations of Code Compliance Case CE11070030.
Item P.3 Board granted authorization to initiate litigation against Michael Yawt and the
property located at 49 Bahama Avenue and Poinciana Drive if necessary, Key
Largo, Florida, to seek compliance with the County Codes and enforce the liens
arising from code compliance case number(s) CE10100037 and CE15030049.
Item PA Board granted approval of Resolution requesting the Supervisor of Elections to
place referendum questions on the November 8, 2016 General Election Ballot in
order to determine if the electors of Duck Key support 1) the creation of a
Beautification and Improvement District that may replace the current Duck Key
Security District and 2) removal of the current special assessment cap on vacant
and improved lots.
RESOLUTION #151 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item R.1 Board granted ratification of Small Contract with Maverick United Elevator LLC
for complete elevator service maintenance on a month to month basis
commencing August 1, 2016, for a period not to exceed 6 months pending award
of contract following Request for Proposal solicitation.
8/17/2016 Page 6
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Item R.2 Board authorized a contract with Parsons Engineering, Inc. in an amount not to
exceed $33,680.00 to provide professional consulting services to assist the County
with evaluating our LiDar elevation data mapping needs and preparing a
solicitation for LiDar elevation data.
Item R.6 Board granted approval of an Inter local Agreement between Monroe County and
Miami -Dade County creating the South Florida Workforce Investment Board for
Region 23 of the State of Florida.
Following approval of the Bulk Approvals, Mayor Carruthers recognized Rick Beasley with the
South Florida Workforce Board who addressed the Board. Mayor Carruthers also recognized
Karen Thurman and Michelle Maxwell. Sheriff Rick Ramsay then addressed the Board
regarding the coordination and united efforts of the South Florida Workforce Board and the
Sheriffs Office.
NON -BULK APPROVALS
Item C.3 Approval of a Resolution to amend the Personnel Policies and Procedures Manual
to increase the time in which two employees may fill the same budgeted position
from up to 30 days to up to six months for regular positions and up to one year for
department heads to allow for training during transitions; clarifies policy for paid
time off and membership fees for employees who participate in job related
organizations as members and officers; clarifies that departments may pay for job
related employee training in advance instead of employee being reimbursed;
authorizes a $1,500 ($125 per month) payment for employees obtaining a degree
beyond what is minimally required for the position but adds value to the
department; clarifies that incentive pay is calculated on top of salary and not
included in salary; clarifies that an employee must physically work over 40 hours
in order to get overtime in accordance with Department of Labor rules; adds
wording to include possible termination if employee pleads to an offense; and
adds wording to allow for purchase of travel insurance as previously approved by
the BOCC on June 15, 2016.
Theresa Aguiar, Division Director of Employee Services, set the stage.
This item was held by both Commissioner Murphy and Commissioner Kolhage.
Commissioner Kolhage expressed his concern that the double salary overlap period of one
year for Department Heads was excessive. Commissioner Murphy shared this concern and
also expressed her concern that the County time required following completion of a course
funded by the County was too short. Teresa Aguiar, Division Director of Employee
Services, responded to the Board's questions and concerns.
Mayor Carruthers moved to increase the required County employment period following
completion of County funded training from one year to two years. The motion was seconded
by Commissioner Murphy and approved with no objection.
8/17/2016 Page 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Mayor Carruthers then recognized Congressman Jose Curbelo who entered the meeting who
then addressed the Board. Congressman Curbelo updated the Board regarding legislative
efforts underway concerning funding for addressing the Zika virus and is hoping to have
legislative action/funding by September. Congressman Curbelo also updated the Board
regarding his shared concerns and current efforts at the state level regarding funding and
other legislative efforts regarding the Florida Bay.
Roman Gastesi, County Administrator, responded to Mayor Carruthers's concern of the
necessity of one year. It was further stated six months is sufficient and the county would be
fine with that.
Following additional discussion, Commissioner Murphy moved to decrease the double - salary
overlap period from one year to thirty days or six months. The motion was seconded by
Commissioner Neugent and approved with no objection.
Motion was then made by Commissioner Murphy to approve the revised policy presented to
include the revisions made to the policy at the meeting. The motion was seconded by
Commissioner Kolhage and passed with no objection.
RESOLUTION #149 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.8 Approval to Reject Lowest Bidder Pedro Falcon Electrical Contractors for the
Stock Island Fire Station HVAC Improvements in the amount of $37,129.00 due
to discrepancies on other county projects. Requesting approval to award contract
to second lowest bidder, Kenmar General Contracting, in the amount of
$62,500.00. Highest of the three bids was D L Porter Constructors for $78,163.00.
Project is paid for by the One Cent Infrastructure Sales Tax.
This item was held by Commissioner Kolhage who expressed his concern due to the large
discrepancy between the low bid and the other two bids received, whether it was staffs
determination that the project could not be done for the low bid amount and whether
performance issues by the low bidder on other projects played a role in staffs determination.
Assistant County Administrator Kevin Wilson, Project Management Director Doug Sposito
and Assistant County Attorney Chris Ambrosio addressed the Board to explain the events
leading up to this item and responded to the Board's concerns. At the suggestion of Kevin
Wilson, a motion was made by Commissioner Kolhage, and seconded by Commissioner
Rice, continuing this item to the Sept. 21st BOCC meeting to allow the low bidder additional
time to resolve any remaining performance issues on other projects and allow staff to further
assess the validity of the low bid. The motion passed with no objection.
8/17/2016 Page 8
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Item C.14 Approval of an amendment to the Edward Byrne Memorial Justice Assistance
Grant Program Funds Agreement with Guidance /Care Center revising Section 5:
Standard Conditions of Attachment B.
Item C.15 Approval of a Resolution authorizing submission of the FDLE Edward Byrne
Memorial Justice Assistance Grant applications for funding as recommended by
the Substance Abuse Policy Advisory Board (SAPAB) at is upcoming meeting on
August 22, 2016, and approval to authorize the Mayor to execute acceptance of
award and related documents, and to execute the Edward Byrne Memorial Justice
Assistance Grant (JAG) funding distribution letter with the Florida Department of
Law Enforcement (FDLE) for fiscal year 2016 -2017 (Oct. 1, 2016 through Sept.
30, 2017) whereby Monroe County agrees to the distribution of $76,979 in
program funds in the County. Due to submission deadlines, the recommendations
will be ratified by the Board at a later meeting.
RESOLUTION #150 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.19 Approval for the Substance Abuse Policy Advisory Board (SAPAB) to also serve
as the Planning Council and approval to add to the membership of the SAPAB in
order to meet the statutory requirements of F.S. 394.657. The Florida Department
of Children and Families Office of Substance Abuse and Mental Health has
modified the Criminal Justice, Mental Health and Substance Abuse (CJMHSA)
Reinvestment Grant (Program) to allow for not - for -profit community providers
designated by the County's Planning Council to apply for a Planning,
Implementation or Expansion Grant. The Guidance Care Center (GCC), as a not -
for -profit community provider, has approached County staff in order to be
designated to apply for grant funding under this Program.
Commissioner Carruthers requested C14, C15 and C19 to be heard together. County
Attorney Bob Shillinger identified and read the items into the record. A motion was made by
Commissioner Kolhage, and seconded by Commissioner Murphy to approve C14, C15 and
C19.
A Roll-Call was taken by the Clerk with the following results for all three items:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Motion Carried for all three items C 14, C 15, and C 19.
8/17/2016 Page 9
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
STAFF AND ADVISORY COMMITTEE REPORTS
AUGUST 17, 2016
AGENDA ITEM # E
Christine Hurley — Growth Management
YES
NO
Lisa Tennyson — Intergovernmental Affairs
YES
NO
Kevin Wilson — Engineering /Public Works
YES
NO
Don Degraw — Airports
YES
NO
Tina Boan — Office of Management /Budget
YES
NO
Alan MacEachern — IT Director
YES
NO
Rhonda Haag — Sustainability Coordinator
YES
NO
Teresa Aguiar — Human Resource Director
YES
NO
James Callahan- Fire Chief/Division Director (EMS)
YES
NO
Climate Change Advisory Committee Report
YES
NO
Christine Hurley, Assistant County Administrator, provided a brief update of vacation rental
enforcements and out lined some items that staff is working on internally with the assistance of
legal as well as an area concerning realtor license issue and their duty to disclose /report renting
in IS zone and possible legal action by the County for failure to disclose /report. Commissioner
Kolhage expressed his concern on the legalities and resulting effectiveness and liability to the
County if pursued and also inquired if these efforts would extend to online rental agencies.
Direction was provided for Christine Hurley to research areas of concerns and actual action
proposed by staff and bring item back to the BOCC at a future meeting.
Don DeGraw, Director of Airports, addressed the Board announcing that an agreement had been
negotiated with United Airlines to commence flights out of the Florida Keys /Key West
International Airport to Chicago and New Jersey. Don DeGraw explained, and also presented a
slide presentation, providing details of the negotiated agreement for implementation of this air
service by United Airlines and requested Board's approval of the following three (3) items:
1) The Agreement for United Airlines to operate out of Florida Keys Key West International
Airport.
2) The EYW Air Service Development Incentive Program 2016 -2017.
3) Waiver of fees for United to operate at Florida Keys /Key West International Airport for the
first 12 months of air service.
a
il
8/17/2016 Page 10
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Following discussion by the Board, Mayor Pro Tern George Neugent moved to approve all three
(3) items which was seconded by Commissioner Kolhage. The motion was approved
unanimously with no objection.
Doug Sposito, Director of Facilities & Project Management, addressed the Board with several
updates. First, staff has been working very diligently with the University of Florida Extension
Services and developed Zika Workshops which start today throughout Monroe County beginning
with Key Largo (Wednesday), Marathon (Thursday), and Key West (Friday) until next week and
second the status of Bernstein Park's Renovation/Construction. Mayor Carruthers spoke about
an incident that happened this past Sunday concerning Bernstein Park regarding a sewage
problem with Key West Resort Utilities responsiveness. Kevin Wilson was aware of the
Bernstein Park situation and did make contact with Key West Resort Utilities but will speak to
them again this week regarding the details of the incident and timely responsiveness and if
anything unusual, will bring back before the Board. Doug Sposito will be providing to the Board
every month an update on a particular project or a particular aspect of the county relating to
Project Management & Facilities. Mr. Sposito provided an overview to the Board of the county
owned public boat ramps. Following Commissioner Kolhage's question and suggestion, Staff
will look into the co- locating of Kayaks when improving the lunching areas of these boat ramps.
A quick update of the swimming hole provided as well as the realignment of Atlantic Blvd. &
Higgs Beach.
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Item G. No items submitted.
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item L1 Discussion of the Florida Fish and Wildlife Conservation Commission (FWC)
Pilot Program for Anchoring and Mooring (Pilot Program), including a summary
of the recent FWC workshop on the results of the Pilot Program to date, and
direction regarding Monroe County's recommendations beyond the July 1, 2017
expiration date of the Pilot Program. Rich Jones, Sr. Administrator; Marine
Resources, sets the stage for discussion and direction of the FWC Pilot Program.
The motion is the direction for the items mentioned in the letter from the Mayor. Motion to
accept staff recommendations and approval for Mayor to sign letter to FWC was made by
Commissioner Neugent and seconded by Commissioner Kolhage. The motion passed with
no objection.
8/17/2016 Page 11
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
RESULT: APPROVED [UNANIMOUS] Agenda Item I.1
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER: Danny Kolhage, Commissioner District 1
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item L2 Presentation and discussion of Affordable Housing Advisory Committee (AHAC)
Resolution 01 -2016, adopted by the AHAC on July 22, 2016, for the Monroe
County Board of County Commissioners to consider 33 recommendations to
facilitate the provision of workforce housing and provide staff direction on which
recommendations to evaluate and complete.
Items I2, I3, and I4 were heard together but the bulk of I2 to be heard at a future workshop.
Mayte Santamaria, Senior Director of Planning & Environmental Resources addressed the
Board and reviewed the agenda backup for Item I2 as a slide presentation during discussion
at the meeting. Don Whitehead representing Key West Wicker Guest House postponed the
opportunity to speak as a public speaker for I2, I3, & I4. Following discussion, direction was
provided to staff on Item I2. Motion was then made by Commissioner Neugent to approve
Items I3 and I4 and seconded by Commissioner Rice. The motion was approved with no
objection. Mrs. Santamaria explained as well the RFP portion for county owned land for
affordable housing. Discussion held by the Commissioners. Ed Swift addressed the Board
as a public speaker. Staff has direction to start to work on bids /RFPs.
Item L3 Approval of a contract with RRC Associates to (1) conduct a data -based survey of
employers located in the unincorporated and incorporated parts of Monroe County
to verify the employment patterns and the building floor area used for
nonresidential development, and to (2) prepare the prototypical
workforce /affordable housing unit(s), including size ranges, building materials
and costs of construction, to be utilized by the County for the adoption of
inclusionary housing requirements to address nonresidential and transient
development; for a fixed price, not -to- exceed contract of $49,171.00.
Motion to approve Items I3 and I4 was made by Commissioner Neugent and seconded by
Commissioner Rice. The motion passed with no objection.
RESULT: APPROVED [UNANIMOUS] Agendas Item I.3
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER: David Rice, Commissioner District 4
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item L4 Approval of a contract with Clarion Associates to prepare a Support Study
providing the technical support (data & methodology to determine need) for a
workforce/ affordable housing mitigation program for nonresidential development
and redevelopment (expansions and remodels), to be utilized by the County for
the adoption of inclusionary housing requirements to address nonresidential and
transient development; for a fixed price, not -to- exceed contract of $49,365.00.
il
8/17/2016 Page 12
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Motion to approve Items I3 and I4 was made by Commissioner Neugent and seconded by
Commissioner Rice. The motion passed with no objection.
RESULT: APPROVED [UNANIMOUS] Agenda Item I.4
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER: David Rice, Commissioner District 4
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item L5 Discussion regarding the Keys -wide Mobile Vessel Pumpout Service (Pumpout
Service), consideration for charging customers of the service, and direction
regarding State funding which is available for the next year for the Pumpout
Service. Rich Jones, Sr. Administrator; Marine Resources, sets the stage for
Agenda Items L5 and L6.
Motion was made by Commissioner Rice, and seconded by Commissioner Murphy, to
approve staff recommendation on Item I5 and approval of I6 and I7. Commissioner Kolhage
requested an amendment to the motion to also include approval of Item I8 in the motion
which was accepted by Mover Commissioner Rice. There were no public speakers. The
motion passed with no objection.
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.5
MOVER:
David Rice, Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item L6 Approval of Department of Environmental Protection (DEP) Contract No.MV-
205 between Monroe County (County) and the DEP providing $500,000 in
reimbursement funding to the County to assist with funding the County's Mobile
Vessel Pumpout Service (Pumpout Service) for one year of operation from July 1,
2016 through June 30, 2017.
Motion was made by Commissioner Rice, and seconded by Commissioner Murphy, to
approve staff recommendation on Item I5 and approval of I6 and I7. Commissioner Kolhage
requested an amendment to the motion to also include approval of Item I8 in the motion
which was accepted by Mover Commissioner Rice. There were no public speakers. The
motion passed with no objection.
8/17/2016 Page 13
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.6
MOVER:
David Rice, Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item L7 Approval of Agreement No. MV -204 between Monroe County (County) and the
Florida Department of Environmental Protection (DEP) Clean Vessel Act (CVA)
Program providing $172,350 in grant reimbursement funding to the County to
assist with funding the County's Mobile Vessel Pumpout Service (Pumpout
Service) for one year of operation from July 1, 2016 through June 30, 2017.
Motion was made by Commissioner Rice, and seconded by Commissioner Murphy, to
approve staff recommendation on Item I5 and approval of I6 and I7. Commissioner Kolhage
requested an amendment to the motion to also include approval of Item I8 in the motion
which was accepted by Mover Commissioner Rice. There were no public speakers. The
motion passed with no objection.
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.7
MOVER:
David Rice, Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item L8 Approval of Amendment No.7 to the Agreement (Amended Agreement or
Agreement) between Monroe County (County) and Pumpout USA, Inc.
(Contractor) for Keys -Wide Mobile Vessel Pumpout Service (Pumpout Service),
to: 1) be contingent upon sufficient funding sources and levels required (but
deleting certain specified funding sources and amounts), 2) providing for the term
of the Agreement from July 1, 2016 through June 30, 2017, 3) and clarifying that
additional term extensions are provided for through December 31, 2018 in
keeping with the original term provisions of six total years of Pumpout Service
(two years with the original contract with provision for two additional two year
terms).
Motion was made by Commissioner Rice, and seconded by Commissioner Murphy, to
approve staff recommendation on Item I5 and approval of I6 and I7. Commissioner Kolhage
requested an amendment to the motion to also include approval of Item I8 in the motion
which was accepted by Mover Commissioner Rice. There were no public speakers. The
motion passed with no objection.
8/17/2016 Page 14
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.8
MOVER:
David Rice, Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
CLOSED SESSION
Item J.1 Attorney -Client Closed Session in the case of Delaney et al. v. FKAA and
Monroe County, 16th Judicial Circuit Case No. CA -K -16 -439.
At the request of the County Attorney, motion was made by Commissioner Kolhage and
seconded by Commissioner Murphy to continue the Closed Session to the Sept. 21st BOCC
meeting in Key Largo at 1:30 p.m. or as soon thereafter as may be heard.
RESULT:
TABLED [4 TO 0] Agenda Item J.1 Next: 9/21/2016 9:00 AM
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item J.2 An Attorney- Client Closed Session in the matter of Monroe County v. Zamindari
Investments, Inc., Aqua Ranch, Inc., Charles Barra as Officer for Aqua Ranch,
Inc., and Kristin Kurtz as Officer for Aqua Ranch, Inc., Circuit Court Case No.
CA -M -14 -165.
At the request of the County Attorney, motion was made by Commissioner Kolhage and
seconded by Commissioner Murphy to continue the Closed Session to the Sept. 21st BOCC
meeting in Key Largo at 1:30 p.m. or as soon thereafter as may be heard.
RESULT:
TABLED [4 TO 0] Agenda Item J.2 Next: 9/21/2016 9:00 AM
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item J.3 An Attorney- Client Closed Session in the matter of KW Resort Utilities Rate
Application, Florida Public Service Commission Docket No. 150071 -SU.
At the request of the County Attorney, motion was made by Commissioner Murphy and
seconded by Commissioner Rice to continue the Closed Session to the Sept. 8th BOCC
Special Meeting in Marathon to begin at 4:00 p.m. or as soon thereafter as may be heard,
and prior to the already scheduled 5:05 Budget Public Hearing.
8/17/2016 Page 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
RESULT:
TABLED [4 TO 0] Agenda Item J.3 Next: 9/8/2016 4:00 PM
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
WASTEWATER ISSUES
Item K. 1 Presentation of Cudjoe Regional Wastewater System Project Status and Schedule.
Kevin Wilson, Assistant County Administrator, updated the Board on the Cudjoe Regional
Wastewater System Project and provided a slide presentation regarding the finances and
construction. Mr. Wilson was followed by Kirk Zuelch, Executive Director of the Florida
Keys Aqueduct Authority.
8/17/2016 Page 16
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
COMMISSIONERS' ITEMS
Item M.1 Approval of a Resolution of the Board of County Commissioners of Monroe
County directing the Supervisor of Elections to place a non - binding question on
the November 2016 general election ballot regarding support for legislation to
authorize the imposition of a sales surtax on tobacco and served alcohol sales
throughout Monroe County where the proceeds could only be used to fund and
increase services to meet unmet needs for veterans, seniors, children, disabled,
and other vulnerable residents and to offset costs currently funded by property
taxes. The item was preference by Mayor Carruthers to the Board as well as to
the audience.
The following public speakers addressed the Board: Mary Williams representing Early
Learning Coalition of Miami Dade /Monroe, Stephanie Kaple, James Mantell, Dan
Dombroski representing Boys & Girls Club; Diana Flenard representing MARC Inc. Kerry
Foote representing Burton Memorial UMC (United Way of the Florida Keys), Kim Romano
representing Womankind, and Myla DeMier. Bob Eadie, Administrator of the Monroe
County Health Department, addressed the Board. Following discussion, a Motion was made
by Commissioner Rice, and seconded by Commissioner Kolhage, requesting staff to come
back with a recommendation of a mechanism to establish goals & identify unmet needs
across the system including investigating the mechanism of a trust as one option.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
COUNTY ADMINISTRATOR
Item 0.1 County Administrator Report
County Administrator Roman Gastesi referred the Board to his written report in the agenda
backup.
Item 0.5 Approval of Amendment No. 11 to the Contract for Engineering, Design and
Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. to provide design, permitting, and
procurement services related to the Air Curtain for the original demo canal 4290
in Big Pine Key and assist with the preparation for the September 8, 2016 BOCC
Canal Financing Special Meeting in an amount not to exceed $27,474.90.
8/17/2016 Page 17
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
This item was held by Commissioner Kolhage who stated he held the item to record his "no"
vote because, as he indicated when reluctantly approving the last amendment, he will not
approve any more amendments to this contract until it has been put out to a RFP. A motion
was made by Commissioner Murphy to approve the item and seconded by Commissioner
Rice with Commissioner Kolhage voting against the item. Mayor Carruthers was not
present.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Pro Tem Neugent Yes
Motion Carried.
Item 0.6 Approval of an Agreement with Anfield Consulting for professional consulting
services representing the County's state legislative interests and advocating for the
County's position on various legislative priorities and issues as approved by the
BOCC and assigned by the County Administrator.
This item was held by Commissioner Kolhage to record his vote against this item due to a
possible conflict with the consulting firm's representation of the opposition on the Big Sugar
issue. Following discussion, it was agreed the item would be withdrawn from the agenda to
allow the County Administrator time to consult with the consulting firm to confirm no
conflict existed that would detrimentally affect the County's efforts and best interests. The
County Administrator will place this item on the next available agenda to update the Board.
RESULT: WITHDRAWN /NO ACTION TODAY (Agenda Item 0.6)
Item 0.8 A brief overview of the County's Management of Zika with an emphasis on
utilizing the National Incident Management System to ensure an efficient and
effective response through coordination and communication utilizing ICS
processes.
Marty Senterfitt, Director of Emergency Management, provides an overview what is being
done. 0-8 Presentation by Michael Doyle, Director of the Florida Keys Mosquito Control
District. Bob Eadie, Administrator of the Monroe County Health Department, elaborated
further on the Zika Virus. Kathlyn Waltkins, Myla DeMier, and Meagan Hull addressed the
Board as public speakers. At Mayor Carruthers' request, the Zika related R -5 item was heard
immediately following Mr. Doyle's slide presentation updating the Board on the history and
current efforts across the country and in Monroe County regarding the Zika Virus. Mr.
Doyle also discussed the coordinated efforts with the County outlined in the ILA being
presented for approval by the Board.
8/17/2016 Page 18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
COUNTY ATTORNEY
Item P.1 County Attorney Written Report August 2016
County Attorney introduced Assistant County Attorney Renee Rogers who recently began
her employment with Monroe County.
County Attorney Bob Shillinger read a script into the record requesting a closed session in
the matter of Thomas F. Collins, et al. v. Monroe County, v. State of Florida, CAM -04 -379,
Sixteenth Judicial Circuit, and Monroe County, Florida on September 21, 2016 at 1:30 p.m.
or as soon thereafter may be heard. Commissioner Murphy moved to approve the request for
closed session, seconded by Commissioner Rice, and approved with no objection. Mayor
Carruthers was not present.
PUBLIC HEARINGS
Item Q.1 A public hearing to consider an ordinance creating Sections 23 -43 through 23 -47
of the Monroe County Code, to provide a reduction in assessed value for
construction or reconstruction of homesteaded property completed after January
7, 2003 for the purpose of providing living quarters for parents or grandparents of
property owners, pursuant to FS 193.703 and the 2002 amendment to the Florida
Constitution known as the "Granny Flats" Amendment.
Motion to approve was initially made by Commissioner Murphy and seconded by
Commissioner Rice prior to public speaker Deb Curlee addressing the Board with her
concerns. Property Appraiser Scott Russell addressed the Board to respond to the concerns
expressed by the speaker and the Board and followed by Assistant County Attorney Cynthia
Hall. Following discussion, the Board directed staff to coordinate with the Property
Appraiser as needed to address the concerns discussed and bring the item back to the Board
with answers addressing the concerns discussed. Commissioner Murphy withdrew her
motion to approve. A motion was made by Commissioner Kolhage to continue the public
hearing to October 19th and seconded by Commissioner Murphy. The motion was approved
with no objection. Mayor Carruthers was not present.
RESULT:
TABLED [4 TO 0] Agenda Item Q.1 Next: 10/19/2016 9:00 AM
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item Q.2 Approval of a resolution renouncing and disclaiming any right of the County and
the public in and to a portion of the right -of -way of Ed Swift Road, in a part of
Government Lot 2, Township 67 South, Range 26 East, on Big Coppitt Key,
Monroe County, Florida.
RESOLUTION #158 -2016 IS INCORPORATED HEREIN BY REFERENCE
8/17/2016 Page 19
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
RESULT:
APPROVED [4 TO 0] Agenda Item Q.2 Resolution #158 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item Q.3 An ordinance by the Monroe County Board of County Commissioners to defer the
approval of applications for the transfer of development rights to offshore islands,
transfer of ROGO exemptions to offshore islands, tier amendments for offshore
islands; map amendments for offshore islands to increase potential density or
intensity and text amendments for offshore islands to increase development
potential (density /intensity), commencing August 17, 2016, until such time as a
land development code amendment process as called for in Policy 102.6.1 of the
2030 Comprehensive Plan is completed regarding offshore islands and providing
for expiration within 365 days of the effective date of this interim development
ordinance or when the land development code amendments become effective,
whichever comes first, providing for severability; providing for transmittal to the
State Land Planning Agency and the Secretary of State; providing for an effective
date.
The following public speakers addressed the Board: Bart Smith representing FEB Corp and
Deb Curlee.
ORDINANCE #025 -2016 IS INCORPORATED HEREIN BY REFERENCE
RESULT:
APPROVED [4 TO 0] Agenda Item Q.3 Ordinance #025 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item Q.4 A public hearing to consider a resolution by the BOCC to amend Resolution #
118 - 2015, the Planning & Environmental Resources Fee Schedule, to: amend the
fee schedule to include new application requirements as adopted by the 2030
Comprehensive Plan and the new Land Development Code (including concept
meetings, BOCC impact meetings, community meetings, additional noticing and
staff facilitation of meetings); to establish fees for an inclusionary housing
alternative compliance application; to establish fees for a map designation
verification application; to establish fees for a platting lot line adjustment
application; to establish fees for a temporary non - emergency housing application;
to round all proposed and current fees to the nearest tenth to eliminate and reduce
payment errors; and to repeal any other fee schedules inconsistent herewith.
a
il
8/17/2016 Page 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
Public speaker Mitchell Harvey addressed the Board requesting the public hearing be tabled.
Mayte Santamaria, Senior Director of Planning & Environmental Resources addressed the
Board regarding the proposed fees.
RESOLUTION #152 -2016 IS INCORPORATED HEREIN BY REFERENCE
RESULT:
APPROVED [4 TO 0] Agenda Item Q.4 Resolution #152 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item Q.5 A Public Hearing to consider approval of a resolution for Budget Amendments for
Fiscal Year 2016 for the Big Coppitt Wastewater Project, Fund 310; Duck Key
Wastewater Project, Fund 311; and Card Sound Bridge, Fund 401. No public
speakers.
RESULT:
APPROVED [4 TO 0] Agenda Item Q.5 Resolution #190 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
RESOLUTION #190 -2016 IS INCORPORATED HEREIN BY REFERENCE
ADD ONS
Item R.3 Discussion and direction regarding possible negotiation of extension of contract
with the Medical Examiner.
Assistant County Attorney Cynthia Hall addressed the Board seeking direction concerning
the contract with the Medical Examiner and the Medical Examiner re- appointment process.
Ms. Hall confirmed any extension of the contract would be contingent on re- appointment by
the Governor. The Board recommended that any extension of the contract include the
Clerk's Audit recommendations.
Item R.4 Request to hold an Attorney -Client Closed Session in the matter of Denenberg v.
Marine Mammal Conservancy, Inc., et al., Circuit Court Case 14 -CA -364 -P at the
regularly scheduled BOCC meeting on September 21, 2016 in Key Largo at 1:30
p.m. or as soon thereafter as may be heard.
County Attorney Bob Shillinger read the script into the record requesting a Closed Session
for 4:00 p.m., or as soon thereafter as may be heard, at the September 8, 2016 BOCC special
meeting in Marathon, FL in the matter of Denenberg v. Marine Mammal Conservancy, Inc.,
et al., Circuit Court Case 14 -CA- 364 -P.
a
il
8/17/2016 Page 21
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
RESULT:
APPROVED [4 TO 0] Agenda Item R.4
MOVER:
David Rice, Commissioner District 4
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item R.5 Approval of inter local agreement with the Monroe County Mosquito Control
District to provide county employees to supplement the District's workforce on a
temporary, as needed basis.
At the request of Mayor Carruthers, this item was heard with related presentation Item 0-8.
Following the 0-8 presentation by the Florida Keys Mosquito Control, a motion to approve
the R -5 Inter local Agreement was made by Commissioner Murphy and seconded by
Commissioner Kolhage which passed with no objection.
RESULT:
APPROVED [UNANIMOUS] Agenda Item R.5
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
a
il
8/17/2016 Page 22
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AUGUST 17, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
a
il
8/17/2016 Page 23
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Regular Meeting
Board of County Commissioners
Wednesday, September 21, 2016
Key Largo, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00
a.m. at the Murray E. Nelson Government Center. Present and answering to roll call were
Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner David Rice,
Mayor Pro Tem George Neugent. Mayor Heather Carruthers was absent; she is in Washington,
DC making a presentation before the House Committee on Infrastructure /Transportation. Also
present at the meeting were Bob Shillinger, County Attorney; Roman Gastesi, County
Administrator; Cheryl Robertson, Deputy Clerk; county staff and members of the general public.
ADDITIONS, CORRECTIONS, DELETIONS
Item A.1 Approval of agenda. A copy of the approved changes is attached at the end of
these minutes for reference.
RESULT:
APPROVED [UNANIMOUS] Agenda Item A.l
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
PRESENTATION OF AWARDS
Item B.1 Presentation of Mayor's Proclamation observing October 9 - October 15, 2016 as
Fire Prevention Week in Monroe County, Florida. Steve Zavalney, Deputy Fire
Marshal of the Upper Keys, was present to accept the Proclamation.
Item B.2 Presentation of Years of Service award for 20 years of service to Gary Boswell,
Fire Rescue Deputy Chief of Administration. Gary Boswell, Deputy Chief of
Administration, was present to accept his Years of Service Award. Chief James
Callahan addressed the Board to express a few words about Gary Boswell.
BULK APPROVALS
Mayor Pro Tem George Neugent addressed the audience regarding the Rules of Bulk Approval's
items. Motion was made by Mayor Pro Tem Neugent and seconded by Commissioner Rice
granting approval of the following bulk items (C.1 through S.3). Motion passed unanimously.
9/21/2016 Pagel
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item C.1 Board granted approval of a three year contract with two one year renewals with
Employers Mutual, Inc. to Provide Third Party Claims Administration for the
Monroe County Workers' Compensation Program at the annual cost of $73,500
for a total cost of $367,500 over five years.
Item C.2 Board granted approval of a five year Lease Agreement with DTG Operations,
Inc. for their car rental preparation service facility at the Key West International
Airport from July 1, 2015 to June 30, 2020, in the starting amount of
$71,391.96/yr plus tax.
Item C.3 Board granted approval of Agreement with Government Services Group, Inc. to
provide professional consulting services for the Duck Key Security District
Special Assessment Program.
Item CA Board granted approval of the First Amendment to Lease with DTG Operations,
Inc. to clarify the effective date of September 1, 2016 for payment of concession
fees based on the updated definition of gross revenue. Office /counter rental
payment will remain commencing July 1, 2015.
Item C.5 Board granted approval of the First Amendment to Lease with The Hertz
Corporation to clarify the effective date of September 1, 2016 for payment of
concession fees based on the updated definition of gross revenue. Office /counter
rental payment will remain commencing July 1, 2015.
Item C.6 Board granted ratification and approval of Federal Aviation Administration AIP
Grant Agreement 43 -12- 0037 - 052 -2016 providing funding for Noise Mitigation
Measures at the Key West International Airport for design and bid for Key West
by the Sea condominium and three single family homes, in the amount of
$1,427,501.11 to be funded 90% FAA ($1,284,751.00) and 10% PFC
($142,750.00).
Item C.7 Board granted OF MOU Amendment 2016 Approval of Amendment to the
University of Florida (UF) and Monroe County Memorandum of Understanding
(MOU) to extend MOU expiration date from September 30, 2016 until September
30, 2021.
Item C.8 Board granted Amendment 1 to Small County Outreach Program (SCOP)
Agreement with Florida Department of Transportation (FDOT) for the Card
Sound Bridge Repair Project which corrects Exhibit B of original agreement.
Updated Exhibit B reflects change in fund distribution amounts for Fiscal Year
15/16 and Fiscal Year 16/17. The total contract amount has not changed.
Item C.9 Board granted approval to renew with Vision Service Plan Insurance Company
(VSP) with staff completing the necessary forms, for a fully insured voluntary
vision benefits for a term of two (2) years to become effective January 1, 2017
through December 31, 2018.
9/21/2016 Page 2
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item C.10 Board granted approval to waive BOCC policy with respect to surplus property as
stated in Chapter 12 of the Purchasing Policy (attached), and follow Florida State
Statute 274.06 (attached) which allows for the disposal of property estimated
under $5,000 in value by the governmental unit in the most cost - efficient and
cost - effective means, and authorization for MCFR to dispose of five (5) obsolete,
inoperable and fully depreciated fire vehicles (4 tanker- pumpers and 1 pumper) to
transfer title to the 5 vehicles to the company that towed and has been storing the
vehicles in return for a waiver of the towing and storage charges.
Item C.11 Board granted approval of a Resolution authorizing the execution of the
Consolidated Small County Solid Waste Management Grant Agreement with the
Florida Department of Environmental Protection, (FDEP) for the Fiscal Year
2016/2017.
RESOLUTION #274 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.12 Board granted approval of a Task Order in the amount of $20,010 with HDR
Engineering, Inc. to provide negotiation support during negotiations with
Transcore and Florida Turnpike Enterprise (FTE) for the Card Sound Toll
conversion to electronic tolling. Transcore will be providing electronic toll
collection system and equipment while FTE will provide tolling conversion and
transaction processing. This task order is being awarded under the On -Call
contract for Professional Services.
Item C.13 Board granted approval of the FY2017 Airline Rates and Charges for the Key
West International Airport, effective October 1, 2016. The rates were adjusted as
follows: Average Terminal Rental Rate $57.67 per square feet ($4.93 increase),
Landing Fee Rate $4.00 ($0.09 increase) and Checkpoint Security Charge $0.94
($0.01 increase). The average Airline Cost per Enplaned Passenger will be $11.08
($0.55 increase).
Item C.14 Board granted ratification and approval of Federal Aviation Administration AIP
Grant Agreement 43 -12- 0044 - 034 -2016 providing funding for Obstruction
Removal - Construction at the Florida Keys Marathon Airport for the demolition
of existing shade hangars located within the Runway Protection Zone (RPZ) of
Runway 25. The project will be funded 90% FAA($144,054.00), 8% FDOT
grant pending) and 2% PFC.
Item C.15 Board grated ratification and approval of Federal Aviation Administration AIP
Grant Agreement 43 -12- 0044 - 035 -2016 providing funding for Master Plan update
and Environmental Assessment at The Florida Keys Marathon Airport to be
funded 90% FAA ($1,089,453.00), 8% FDOT (grant pending) and 2% local
match. The Master Plan update will outline a plan for the provision of future
facilities to accommodate the projected passenger and aircraft demand. The
Environmental Assessment project will allow the proposed improvements to
Runway 7 -25 and Taxiway at the Florida Keys Marathon Airport.
9/21/2016 Page 3
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item C.16 Board granted ratification of the Key West International Airport Air Service
Development Incentive Program, 2016 -1. This program will be for qualifying
airlines only. The purpose of the program is to encourage new scheduled nonstop
air service, passenger travel and competition at the Key West International
Airport by providing a temporary financial incentive to commercial air carriers
beginning scheduled nonstop service to a qualifying airport destination.
Item C.17 Board granted approval of Amendment to Traffic Signal Maintenance and
Compensation Agreement and approval of Attachment 1: Revised Terms and
Conditions with the Florida Department of Transportation (FDOT). This
amendment and attachment replace the previous agreement in its entirety and
allow for reimbursement for replacement or repair of traffic signals and devices
damaged as a result of third parties or other causes that were not caused by
Monroe County. There is no change to the annual compensation amounts with
this amendment.
Item C.18 Board granted approval of Amendment to Agreement for Disposal of Remains
between Allen Funeral Directors, LLC., d /b /a Allen -Beyer Funeral Home and
Monroe County BOCC /Monroe County Social Services to extend the term of the
agreement by one year to a contract period of 10/16/2016 through 10/15/2017.
Item C.19 Board granted approval of task order with Kisinger Campo & Associates, Corp.
for services for the Duck Key Bridge Replacement Cultural Resource Assessment
Survey (CRAS) for the amount of $159,979.26. The task order is being awarded
under the On Call Contract for Professional Services.
Item C.20 Board granted approval of Amendment to Agreement for Disposal of Remains
between Dean -Lopez Funeral Home and Monroe County BOCC /Monroe County
Social Services to extend the term of the agreement by one year to a contract
period of 10/16/2016 through 10/15/2017.
Item C.21 Board granted acceptance of the Monroe County Length of Service Award
Program ( LOSAP) actuarial valuation report for the Plan Year 2016 and transfer
of funds for Plan Year 2016 into the LOSAP Trust Fund.
Item C.22 Board granted approval of Amendment to Agreement for Disposal of Remains
between Castillo & Thurston's Key West Mortuary and Monroe County
BOCC /Monroe County Social Services to extend the term of the agreement by
one year to a contract period of 10/16/2016 through 10/15/2017.
Item C.25 Board granted Second Amendment to Agreement, adding authorized timekeepers,
between Monroe County and George A. Helm, III, P.A., provider of legal services
for workers' compensation claims, investigation, research and litigation.
9/21/2016 Page 4
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item C.26 Board granted Issuance (renewal) of a Class A Certificate of Public Convenience
and Necessity (COPCN) to Florida Keys Ambulance Service, Inc. (FKAS) for the
operation of an ALS transport ambulance service; specifically for inter - facility
transports.
Item C.27 Board granted Issuance (renewal) of a Class B Certificate of Public Convenience
and Necessity (COPCN) to Florida Keys Ambulance Service, Inc. (FKAS) for the
operation of a non - emergency medical transportation service for the period
September 17, 2016 to September 16, 2018.
Item C.28 Board granted Issuance (renewal) of a Class A Certificate of Public Convenience
and Necessity (COPCN) to Falck Southeast II Corp. d /b /a American Ambulance
Service (American) for the operation of an ALS transport ambulance service;
specifically for inter - facility transports for period September 22, 2016 to
September 21, 2018.
Item C.29 Board granted approval of the filing of a grant application and agreement for State
Aid to Libraries from the Florida Department of State, Division of Library and
Information Services, and execution of same with the proper County authorities.
Item C.30 Board granted approval for the Key West Library to close on Saturday, October
29, 2016.
Item C.32 Board granted receipt of monthly report on change orders reviewed by the County
Administrator's office.
Item C.33 Board granted approval of the Library Long -Range Plan of Service for the years
2017 -2019.
Item C.34 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. The said resolutions are
incorporated herein by reference.
Resolution #180 -2016 receipt of unanticipated funds for Fund 125
Resolution #181 -2016 receipt of unanticipated funds for Fund 125
Resolution #182 -2016 receipt of unanticipated funds for Fund 125
Resolution #183 -2016 transfer of funds for Fund 157
Resolution #184 -2016 receipt of unanticipated funds for Fund 125
Item C.35 Board granted approval of a Second Amendment to Contract for Professional
Services with Currie Sowards Aguila Architects for the County Public Works
Offices on Magnolia Street.
9/21/2016 Page 5
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item C.36 Board granted approval of Temporary Construction and Access Easement
Agreement with Florida Department of Transportation (FDOT) on Pigeon Key to
provide access during construction of the Old Seven Mile Bridge rehabilitation
project.
Item C.37 Board granted approval of Amendment 1 to the Franchise Agreements to Update
Exhibit II and adjust the Consumer Price Index (CPI) rate for Commercial
Disposal to correspond with the CPI rate in the Haul Out Agreement.
Item C.38 Board granted approval of Fifth Amendment to the Assigned Agreement with The
Florida Keys Society for Prevention of Cruelty to Animals, Inc. (FKSPCA) for
operation of the Marathon Animal Shelter for .7% CPI adjustment effective July
1, 2016 and revision to update the vehicles /units listed in the contract.
Item C.39 Board granted approval to enter into a one - year's residential lease agreement with
a Sheriff's Deputy for Location B to commence October 01, 2016 and terminate
September 30, 2017 in the amount of $1,672.00 /month.
Item L.1 Board granted request for Expenditure from the Law Enforcement Trust Fund.
$4,000.00 for Monroe County Sheriffs Office Animal Farm
Item L.2 Board granted approval of Second Amendment to Contract for Local Police
Services with the Village of Islamorada, the Monroe County Sheriffs Office and
the BOCC.
Item L.3 Board granted approval of 2016 -2017 First Amendment to Contract for Local
Police Services with the City of Marathon, the Monroe County Sheriffs Office
and the BOCC.
Item LA Board granted First Amendment to the Contract for Law Enforcement and
Security Services at Key West International Airport.
Item M.1 Board granted approval of employment agreement and confirmation of Susan
Ptomey as Executive Assistant to Commissioner Sylvia Murphy, District 5.
Item N.3 Board granted request to advertise Oshkosh Fire Truck for bids to remove from
Marathon Airport Fire Rescue.
Item NA Board granted Fixed Asset deletion/destruction requests.
Item N.5 Board granted Official Approval of July 18, 2016 Budget BOCC Meeting
Minutes.
Item N.6 Board granted Official Approval of June 15, 2016 Regular BOCC Meeting
Minutes.
9/21/2016 Page 6
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item 0.2 Board granted request for a November 14, 2016 BOCC Special Meeting on Canal
Financing.
Item 0.3 Board granted approval to enter into a University of Florida Seagrant Grant
Agreement 4PD -16 -15 for a $29,977.55 Sub Grant, awarded by NOAA
Subcontract UFDSP00011337 to DEP, and subawarded by DEP to the University
of Florida Sea Grant College Program, for a vulnerability assessment of the
Bayshore Manor Assisted Living facility, to develop a method to quantify
potential losses exacerbated by sea level rise. A cash match of $14,988.78 is
required on behalf of Monroe County and is budgeted.
Item 0.5 Board authorized entering into a contract for $40,000 with Parsons Brinkerhoff,
Inc. to conduct a vulnerability assessment of Bayshore Manor Assisted Living
Facility as a means of developing a method to quantify potential losses
exacerbated by sea level rise.
Item 0.7 Board granted ratification of Small Contract with Jacobs Project Management for
the amount of $49,477.00.
Item 0.8 Board granted ratification of Small Contract with Feher Environmental
Consulting, Inc. For the amount of $25,200.00.
Item P.2 Board granted approval of a settlement agreement for a code compliance lien
foreclosure case styled Monroe County v. Vera McKinney, Case No.: 16 -CA-
319-P, regarding real property located at 20 Hibiscus Lane, Key Largo, FL 33037.
Item P.3 Board granted approval to purchase insurance for County emergency vehicles and
portable equipment from American Alternative Insurance Company through the
VFIS insurance agency and exercise exemption from competitive bidding
procedures and authorize the Risk Management Administrator to sign the Florida
Consent to Rate /Excess Rate Application.
Item PA Board granted approval to accept renewal from The Florida Municipal Insurance
Trust Agreement 4386 to provide General Liability, Vehicle Liability and Public
Officials /Employee Practices Liability and Excess Workers' Compensation.
Item P.7 Board granted approval of a contract for legal services with Cole Scott Kissane,
PA retroactive to September 19, 2016 to provide for continued legal
representation by Chris Ambrosio until his replacement is trained.
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item R.1 Board granted approval of the Contract between Monroe County Board of County
Commissioners and the State of Florida, Department of Health for operation of
the Monroe County Health Department - contract year 2016 -2017.
Item S.1 Board granted approval to increase the Lessee's leasehold Premises by including
in the Premises the previously excluded 115 square feet of storage area for the
Higgs Beach restaurant (Salute) concession.
Item S.2 Board granted approval of a Worker's Compensation Settlement Agreement in the
amount of Sixty Thousand Dollars ($60,000) inclusive of all cost and attorney
fees for JCC Case No.: 15- 018969RDM.
Item S.3 Board granted approval of Resolution Ratifying Stipulation of Settlement in Davis
v. Monroe County and State of Florida.
RESOLUTION #176 -2016 IS INCORPORATED HEREIN BY REFERENCE
NON -BULK APPROVALS
Item C.23 Approval of Addendum # 1 to the June 18, 1997 Agreement between Big Coppitt
Volunteer Fire Department, Inc., and the Board of Governors of Lower and
Middle Keys Fire and Ambulance District 1, calling for the Clerk of Court to
issue a check made payable to the Corporation for reimbursement of a vehicle lien
on a 2012 Ford F -150 Truck in the amount of $6,149.09. Chief James Callahan
addressed the Board to explain the events that lead to this.
RESULT:
APPROVED [UNANIMOUS] Agenda Item C.23
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
Item C.24 Approval of Change Order 41 to the contract with Coastal Gunite Construction
Company for the Card Sound Bridge Repair Project to increase the contract
amount by $726,253.85 for Increased Scope of Work. Commissioner Kolhage
indicated no objection to the Agenda Item and will vote for it but his consistence
is about trying to maintain a sufficient construction contingency in our capital
projects' funding. Mr. Kolhage is concerned about this change; 25% of the
original bid price which is enormous. Judith Clarke, Director of Engineering,
addressed the Board to addressed Commissioner Kolhage's concern and Mayor
Pro Tern's questions as to how many bidders are on this contract.
9/21/2016 Page 8
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
RESULT:
APPROVED [UNANIMOUS] Agenda Item C.24
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
Item C.31 Approval to send notice of lease termination letter to Habitat for Humanity for the
property located at 30320 Overseas Highway; Big Pine Key, FL. Kevin Wilson,
Assistant County Administrator, addressed the Board providing background and
to answer any questions. Deb Curlee Vice President of Last Stand addressed the
Board as a public speaker requesting the Board to postpone action on this item to
allow Habitat for Humanity the time needed to raise the monies for building
repairs. Discussion held by the Board. Kevin Wilson explained the sequence of
events that needs to occur and the essence of sending this letter now versus
sending it later to Habitat for Humanity in order for things to happen. Bill
Hunter addressed the Board also as a public speaker concurring with Deb Curlee's
request. Mayte Santamaria, Director of Planning and Environmental Resources,
addressed the Board regarding the relationship between this potential availability
of N ROGO & the applications that are pending now.
RESULT:
APPROVED [UNANIMOUS] Agenda Item C.31
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Neugent, Kolhage, Murphy, Rice
TOURIST DEVELOPMENT COUNCIL
Item D.1 Announcement of one vacant position on the Tourist Development Council
District V Advisory Committee for one "At Large" appointment.
STAFF AND ADVISORY COMMITTEE REPORTS
SEPTEMBER 21, 2016
AGENDA ITEM # E
Christine Hurley- Growth Management
YES
NO
Lisa Tennyson — Intergovernmental Affairs
YES
NO
Kevin Wilson — Engineering /Public Works
YES
NO
Don Degraw — Airports
YES
NO
Tina Boan — Office of Management /Budget
YES
NO
Alan MacEachern — IT Director
YES
NO
Rhonda Haag — Sustainability Coordinator
YES
NO
9/21/2016 Page 9
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Teresa Aguiar — Human Resource Director YES NO
James Callahan- Fire Chief/Division Director (EMS) YES NO
Climate Change Advisory Committee Report YES NO
Rhonda Haag, Sustainability Coordinator, provided an update of several demonstration
projects, RFPs, canal financing workshop, grants for various projects, Sustainability
Action Plan, and various other related actions.
ADJOURNMENT OF THE BOARD OF COUNTY COMMISSIONERS MEETING FOR
THE FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNOR'S BOARD
MEETING
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Present and answering to the Roll Call was Commissioner Danny Kolhage,
Commissioner /Chairman George Neugent, Commissioner David Rice, and Vice
Mayor Clark Snow.
Chief James Callahan, no report.
Item G.1 Approval of Addendum 4 1 to the June 18, 1997 Agreement between Big Coppitt
Volunteer Fire Department, Inc., and the Board of Governors of Lower and
Middle Keys Fire and Ambulance District 1, calling for the Clerk of Court to
issue a check made payable to the Corporation for reimbursement of a vehicle lien
on a 2012 Ford F -150 Truck in the amount of $6,149.09.
RESULT: APPROVED [UNANIMOUS] Agenda Item G.l
MOVER: David Rice, Vice- Chairman/Commissioner District 4
SECONDER: Danny Kolhage, Commissioner District 1
AYES: Neugent, Kolhage, Snow, Rice
THE LOWER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT BOARD OF
GOVERNORS ADJOURNED AND THE BOARD OF COUNTY COMMISSIONERS
RECONVENED
9/21/2016 Page 10
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
ENGINEERING
Item H.1 Presentation of results of Card Sound Toll Authority Traffic and Revenue Study
and Basis of Design Report for conversion to All Electronic Tolling by HDR
Engineering, Inc.
Judith Clarke set the stage. Emilo Carrales (Senior Transportation Engineering) & Dennis
Swetek (Consultant) provided an update and status report of the project. A slide presentation
was presented. No Action on this item, just informational only.
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS - BULK APPROVALS
Item L 1 Approval to extend the reservation of sixteen (16) affordable ROGO allocations,
consisting of eight (8) median and eight (8) moderate income category
allocations, for Keys Affordable Development LLC on Big Pine Key on the
eastern parcel (RE 00111078.000000) of property located at 30641 US Highway 1
(referred to as "Cava Place" and previously as Skeeter's Marine) until September
16, 2017.
Mayte Santamaria, Senior Director of Planning and Environmental Resources addressed the
Board to answer the concerns of Mayor Pro Tern Neugent regarding affordable housing
being lost on Big Pine Key. Seahorse Property brought into discussion for the
Commissioners. Christine Hurly, Growth Management, addressed the Board. A motion was
made by Commissioner Murphy to approve the following Resolution with a change to
include "the rent will not exceed the 60% medium income rental rate" and seconded by
Commissioner Rice. Motion was approved unanimously. Further discussion continued
regarding the Seahorse Property.
RESOLUTION #192 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item L2 Approval to extend the reservation of 0.087 HIMPACT with 0.261
`HMITIGATION' for Keys Affordable Development LLC on Big Pine Key on
the eastern parcel (RE 00111078.000000) of property located at 30641 US
Highway 1 (referred to as "Cava Place" and previously as Skeeter's Marine) until
September 16, 2017.
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.2
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
RESOLUTION #193 -2016 IS INCORPORATED HEREIN BY REFERENCE
9/21/2016 Page 11
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item L3 Approval of the 2016 Monroe County Area of Critical State Concern (ACSC)
Annual Work Program Report, pursuant to Rule 28- 20.140, F.A.C., which will be
sent to the Department of Economic Opportunity (DEO). Mayte Santamaria,
Senior Director of Planning and Environmental Resources provided the status of
their work program which was assigned to them by the state. Staff has completed
44 of the 52 tasks today. Bill Hunter addressed the Board as a public speaker and
Dotti Moses declined to speak.
RESULT:
APPROVED [UNANIMOUS] Agenda Item I.3
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item J No items submitted.
CLOSED SESSION
Item K.1 An Attorney- Client Closed Session in the case of Delaney et al. v. FKAA and
Monroe County, 16th Judicial Circuit Case No. CA -K -16 -439.
Closed Session held; script read into the record.
Item K2 An Attorney- Client Closed Session in the matter of Monroe County v. Zamindari
Investments, Inc., Aqua Ranch, Inc., Charles Barra as Officer for Aqua Ranch,
Inc., and Kristin Kurtz as Officer for Aqua Ranch, Inc., Circuit Court Case No.
CA -M -14 -165.
Closed Session held; script read into the record.
Item K3 An Attorney- Client Closed Session in the matter of BOCC v. Gilbert L. Sanchez
and Dalia Sanchez, Case No. CA -P -14 -415. This agenda item was deleted the
day of the meeting.
Item K4 An Attorney -Client Closed Session in the matter of Thomas F. Collins, et al. v.
Monroe County, v. State of Florida, CA -M -04 -379, Sixteenth Judicial Circuit,
Monroe County, Florida. This agenda item was no longer necessary.
Mayor Pro Tem Neugent declared the closed meeting ended and returned to the open session.
9/21/2016 Page 12
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
COUNTY CLERK
Items N.1 and Item N.2.
Clerk's Report: (1) Fixed assets to be deleted from inventory and disposed of
Informational Purpose Only (2) Fixed Asset Inventory year to date Informational
Purpose Only (3) Fixed Asset Inter - departmental transfer Informational Purpose
Only.
COUNTY ADMINISTRATOR
Item 0.1 County Administrator's Monthly Written Report.
Item 0.4 Approval to enter into a $0 Access Agreement with Alex Mendoza for a
temporary grant of easement and right of entry for use of his property during
construction of the C83 canal water quality improvement demonstration project
for organic muck removal, backfilling and air curtain installation in Key Largo.
Access is being provided at no cost to the County, but due to the heavy
construction activity on his lot the owner has requested that his coral rock seawall
be stabilized at a value not to exceed $5,000.
Rhonda Haag, Sustainability, set the stage and to answer Commissioner's
Kolhage's question "will we get the necessary permits for that seawall
stabilization"
RESULT:
APPROVED [UNANIMOUS] Agenda Item 0.4
MOVER:
David Rice, Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
Item 0.6 Request approval to negotiate with the proposers in rank order for the C83 canal
restoration project in Key Largo. Rhonda Haag, Sustainability Coordinator,
addressed the Board to answer Commissioner Kolhage's questions regarding
source of funding for C83 Canal Restoration Project and proposers versus bids.
Why was the lowest bidder not a successful rank proposer? After discussion, a
motion was made by Commissioner Murphy, seconded by Commissioner Rice.
A roll-call was taken by the Clerk with the following results:
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Pro Tem Neugent Yes
Motion Carried.
9/21/2016 Page 13
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item 0.9 Approval of a resolution authorizing the issuance of not to exceed $16.065
million in aggregate principal amount of a Monroe County, Florida Sales Surtax
Refunding Revenue Bond, Series 2016; authorizing the refinancing of all amounts
outstanding under the County's existing Line of Credit with PNC Bank, N.A.;
authorizing the Mayor Pro Tem to execute the resolution and all necessary
documents; and authorization for the County Administrator and /or his designee to
sign all other necessary documentation in order to complete the transaction.
Kevin Madox, Sr. Director of Strategic Planning explained what the resolution
consist of to the Board.
Bill Hunter and Dotti Moses addressed the Board as public speakers
RESULT:
APPROVED [UNANIMOUS] Agenda Item 0.9
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Neugent, Kolhage, Murphy, Rice
RESOLUTION #175 -2016 IS INCORPORATED HEREIN BY REFERENCE
COUNTY ATTORNEY
Item P.1 County Attorney Written Report September 2016. Bob Shillinger, County
Attorney indicated the Closed Session 44 is no longer necessary since the
Settlement Agreement was approved which was Agenda Item K4 was removed
from the today's Agenda. Mr. Shillinger provided information of what's been
transpiring with Air BNB. A letter has been sent to the Clerk concerning some
issues that have gotten some attention. The most significant item that the county
was concerned with in additional to public record was the retention of the
accounting firm to help prepare the financial statements. I have seen today the
signed letter of engagement with that accounting firm. That particular item has
been addressed. Also received today a letter regarding the emails from the IT
Department which was another concern that still needs to be analyzed but we are
making progress. Commissioner Carruthers is testifying today in Congress; going
well.
Bill Hunter, Sugarloaf, addressed the Board as a public speaker with the concern
of illegal short term rentals without a license. Christine Hurley, Growth
Management, addressed the Board to comment on the concern of Bill Hunter as
well as others whom share the same concern. Further discussion was held.
9/21/2016 Page 14
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item P.5 Presentation of a settlement offer in the matter of Carlos Burgos v. Monroe
County, Case No.: AP- P -16 -7, a code compliance lien case regarding real
property located at 202 Dexter Court, Key Largo, FL 33037.
Ivan Burgos on behalf of Carlos Burgos addressed the Board as a public speaker.
Assistant County Attorney Steve Williams presented the basic facts of the case.
Settlement Offer in this matter is $40,000.00. If the Lien is not reduced
significantly, it will make it hard to apply for a mortgage as stated by Ivan
Burgos.
After discussion, Commissioner Rice motioned to accept $40,000.00 within a
specified period of time with the fine returning to its present state if it is not
resolved within 90 days; seconded by Commissioner Kolhage.
A Roll-Call conducted by the Clerk with the following results:
Commissioner Kolhage Yes
Commissioner Murphy No
Commissioner Rice Yes
Mayor Pro Tem Neugent Yes
Motion Carried.
Item P.6 Approval to advertise a public hearing to consider an ordinance abolishing the
Upper Keys Health Care Taxing District (Trauma District). Cynthia Hall,
Assistant County Attorney addressed the Board to answer Commissioner's
Kolhage question as to how the monies will be distributed. Commissioner
Murphy moved to approve the Draft Ordinance as written and authorized staff to
advertise it with Option 1 to write the check.
RESULT:
APPROVED [UNANIMOUS] Agenda Item P.6
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Neugent, Kolhage, Murphy, Rice
9/21/2016 Page 15
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item P.8 Approval of Fourth Amendment to contract with Erin L. Deady, P.A., for legal
services. Bob Shillinger, County Attorney, explained what the item is and what it
is for.
RESULT:
APPROVED [UNANIMOUS] Agenda Item P.8
MOVER:
David Rice, Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
Item P.10 Approval to advertise a Public Hearing to consider an ordinance amending
Section 19 -36 of the Monroe County Code to provide definitions, reasonable rules
and regulations and permitting requirements relating to Communication Facilities
within the County Right -of -Way. Two public speakers; Deb Curlee (left the
meeting) and Bill Hunter (declined to speak, question already answered).
RESULT:
APPROVED [UNANIMOUS] Agenda Item P.10
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
9/21/2016 Page 16
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
PUBLIC HEARINGS
Item Q.1 A public hearing to consider a Resolution of the Monroe County Board of County
Commissioners approving a special permit to allow a temporary construction
staging area at property legally described a Block 8, Lot 4, Amended Plat of
Sunrise Point Addition (Plat Book 4, Page 41), Monroe County, Florida, and
having real estate number 00484190- 000000, for a canal restoration/water quality
improvement project (Canal 83 Organic Muck Removal, Backfilling and Air
Curtain Installation in Key Largo).
Emily Schemper addressed the Board as a public speaker with some concerns about this
Resolution being approved without other options regarding the smell. There is a daycare
right next door to the canal. Rhonda Haag, Sustainability Coordinator, addressed the Board
regarding the muck removal for this project. Mayte Santamaria addressed the Board as well
as Rick from AMEC. Commissioner Murphy moved to approve Resolution with the added
condition 45 that the site shall be sprinkle while clean fill is transfer on the site to the barge
whenever necessary; seconded by Commissioner Rice.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Pro Tem Neugent Yes
Motion Carried.
RESOLUTION #194 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item Q.2 A Public Hearing to consider approval of a resolution for a Budget Amendment of
Fiscal Year 2016 One Cent Infrastructure Surtax Fund 304. Laura DeLoach-
Hartle, Sr. Administrator Grants & Special Projects, explained the Agenda Item to
the Board.
Bill Hunter, Sugarloaf, addressed the Board as a public speaker.
RESULT:
APPROVED [UNANIMOUS] Agenda Item Q.2
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
RESOLUTION #179 -2016 IS INCORPORATED BY REFERENCE
9/21/2016 Page 17
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
ADD ONS
Item S.4 Bob Shillinger, County Attorney, requested to hold an Attorney -Client Closed
Session in the matter of BOCC v. Gilbert L. Sanchez and Dalia Sanchez, Case
No. CA -P -14 -415 at the regularly scheduled BOCC meeting on October 19, 2016
in Marathon, FL at 1:30 p.m. or as soon thereafter as may be heard.
RESULT:
APPROVED [UNANIMOUS] Agenda Item SA
MOVER:
David Rice, Commissioner District 4
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Neugent, Kolhage, Murphy, Rice
Item S.5 Approval of Amendment No. 12 to the Contract for Engineering, Design and
Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. to provide Design, Permitting, and
Procurement Services in the amount of $60,403.40, related to Canal 492
Backfilling Project in Tavernier, Monroe County, Florida. Rhonda Haag,
Sustainability Coordinator, addressed the Board.
Bill Hunter and Dotti Moses addressed the Board as public speakers.
A motion was made by Commissioner Murphy and seconded by Commissioner
Rice for approval.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Pro Tem Neugent Yes
Motion Carried.
9/21/2016 Page 18
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
Item S.6 Discussion of an agreement with Stetson University to improve elevation data and
analyze opportunities and barriers for use in sea level rise adaptation planning.
NOAA Grant UFDSP00011308 was awarded to the University of Florida Sea
Grant College Program, OF subcontracted award to Stetson University. Total
work value to be received from Stetson is $105,000 including the County's
$30,000 cash match. Rhonda Haag, Sustainability Coordinator, and Erin Deady
addressed the Board.
RESULT:
APPROVED [UNANIMOUS] Agenda Item S.6
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
9/21/2016 Page 19
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
SEPTEMBER 21, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
9/21/2016 Page 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Regular Meeting
Board of County Commissioners
Wednesday, October 19, 2016
Marathon, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00
a.m. at the Marathon Government Center. Present and answering to roll call were Commissioner
Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent, Commissioner
David Rice, and Mayor Heather Carruthers. Also present at the meeting were Bob Shillinger,
County Attorney; Roman Gastesi, County Administrator; Cheryl Robertson, Deputy Clerk;
county staff and members of the general public.
ADDTIONS, CORRECTION, DELETIONS
Item A.1 Approval of agenda. A copy of the approved changes is attached at the end of
these minutes for reference.
RESULT:
Approved [UNANIMOUS] Agenda Item A.l
MOVER
George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
PRESENTATION OF AWARDS
Item B.1 Monroe County Commission recognition of Bill Grant and his retirement after 34
years with Monroe County.
Bill Grant present to received his retirement award after 34 years with Monroe County.
Item B.2 Recognition of November 2016 as National Adoption Awareness Month in
Monroe County.
Wesley House Staff present in recognition of the award.
BULK APPROVALS
Mayor Heather Carruthers addressed the audience regarding the Rules of Bulk Approval's items.
Motion was made by Mayor Carruthers and seconded by Commissioner Neugent granting
approval of the following bulk items (C.1 through S.5). Motion passed unanimously.
Item C.1 Board approved request that the BOCC ratify the contract for Emergency Boiler
Replacement at the Stock Island Jail.
10/19/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.2 Board granted approval of first amendment to the contract with Evergreen
Solutions, LLC, the company retained to analyze the impact of establishing a
minimum $15 /hour wage for all county employees and the impact of that change
to the pay plan, to allow extra time to coordinate with internal management.
Item C.3 Board granted approval of a resolution appointing the Senior Coordinator, County
Attorney's Office, as the County's Records Management Liaison Officer (RMLO)
to serve as a point of contact between the agency and the Division of Library and
Information Services' records management program; authorization of the County
Administrator or his designee to sign all other necessary documents.
RESOLUTION #195 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item CA Board granted approval to add one (1) full -time equivalent in order for Fleet
Department to provide maintenance and inspection for County's Fire apparatus
located at eight (8) fire stations from Stock Island to Tavernier.
Item C.5 Board granted approval of Resolution waiving Section 7.01(c)(1) of the Personnel
Policies and Procedures Manual (annual leave earned in excess of 320 hours leave
balance) for Card Sound Road Toll Authority employees contingent upon prior
written approval of Department Head and Assistant County Administrator on a
case -by -case basis.
RESOLUTION #196 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.6 Board granted approval of Lease Amendment and Extension with Avis Budget
Car Rental, LLC for their Car Rental Preparation Facility at The Key West
International Airport extending the term of contract through December 31, 2022
and increasing the annual rent to $80,388.24, plus tax.
Item C.7 Board granted approval to combine Avis and Budget Rental Car Concession
Agreements into one agreement for the continued non - exclusive right to operate
an automobile rental concession at and from the Key West International Airport,
providing $47,168.16 annual rent based on the current airport rates and charges
plus taxes and 10% concession fee on gross revenue. The term of this agreement
will begin January 1, 2008 and will expiring December 31, 2022.
Item C.8 Board granted ratification and approval of Federal Aviation Administration AIP
Grant Agreement 43 -12- 0037 - 053 -2016 providing funding to Rehabilitate
Commercial Apron - Construction ($9,087,485.00), Airfield Drainage
Improvement Phase 2 &3 Construction ($1,831,446.00), and Rehabilitate Runway
9/27 Pavement and Lighting- Design($609,803.00) at the Key West International
Airport. The project will be funded 90% by FAA,5% FDOT (grant 4GOE46), and
5% Passenger Facility Charges.
a
a
a
il
10/19/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.9 Board granted ratification and approval of State of Florida Department of
Transportation Supplemental Joint Participation Agreement Number Three to
Contract Number AQH10 providing increased funding of $1,464,000.00 for
continued renovations and upgrades to the Customs and Border Protection
terminal building at the Key West International Airport, to be funded 50% FDOT
and 50% Airport Operating funds.
Item C.10 Board granted ratification and approval of State of Florida Department of
Transportation Supplemental Joint Participation Agreement Number Two to
Contract Number ARK80 providing increased funding of $1,000,000.00 to
continue to improve safety at the Florida Keys Marathon International Airport by
removing 11 aircraft shade hangar's from the runway protection zone and
constructing 11 new storage hangars on the south side of Runway 7 -25, to be
funded 80% FDOT and 20% Marathon Airport Operating funds.
Item C.11 Board granted approval of Resolution approving Amendment 1 to the Traffic
Signal Maintenance and Compensation Agreement and approving Attachment 1,
Revised Terms and Conditions for the Traffic Signal Maintenance and
Compensation Agreement between the Florida Department of Transportation and
Monroe County.
RESOLUTION #197 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.12 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE76 providing funding
of $386,000.00 for the purchase of Essential Airport Equipment at the Florida
Keys Marathon International Airport, to be funded 80% FDOT and 20%
Marathon Airport operating funds.
Item C.13 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE77 providing funding
of $300,000.00 for Planning Studies at the Key West International Airport, to be
funded 50 %FDOT and 50% Key West International Airport operating funds.
Item C.14 Board granted approval of Time Extension only(no increase in original cost) with
Jacobs Project Management Co. For Task Order No. 12/14 -49 Services
Authorized: Conceptual Drainage Study at the Florida Keys Marathon
International Airport.
Item C.15 Board granted approval of Jacobs Project Management Co.' s Task Order No.
12/14 -62 for the Services Authorized: Noise Insulation Program -Phase 1 PSO462
in the amount of $97,840.00 to be funded by FAA Grant 4037 -52 (90 %) and
Passenger Facility Charge(PFC)(10 %).
a
a
a
il
10/19/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.16 Board granted approval of Jacobs Project Management Co.' s Task Order No.
12/14 -64 for the Services Authorized: Strengthen/ Rehabilitate Commercial
Apron Construction Support and RPR Services PSO464 in the amount of
$840,355.00 to be funded by FAA Grant 4037 -53 (90 %), FDOT grant 4GOE46
(5 %), and Passenger Facility Charge(PFC) (5 %).
Item C.17 Board granted approval of Jacobs Project Management Co.' s Task Order
No. 12/14-69, PSO 469 for the Services Authorized: Rehabilitation Runway 9 -27
for design, permitting and bidding support services in the amount of $675,310.00
to be funded by FAA Grant 4 037 - 53(90 %), FDOT 4GOE40(5 %), and Airport
Operating Fund 404(5 %).
Item C.18 Board granted approval of THC, Inc. Professional Service Order 42 for the:
Implementation of Noise Insulation Program - (2016 -2017 Phase 1 Design, Design
Review and Bid Services) in the amount of $1,327,211.04 to be funded by FAA
4037 - 52(90 %), and Airport Operating Funds (10 %). PFC Application 417
pending.
Item C.20 Board granted ratification of the Amended Concessions Lease with DTG
Operations, Inc (item C -4, approved on 09/21/2016), to now include Exhibit A,
which was previously not included.
Item C.21 Board granted ratification of the Amended Concessions Lease with Hertz
Corporation (item C -5, approved on 09/21/2016), to now include Exhibit A,
which was previously not included.
Item C.22 Board granted approval for the Key West, Marathon, and Key Largo Branch
Libraries to close at 6:00 pm on Wednesday, November 23, 2016.
Item C.23 Board granted approval of the Radiological Emergency Preparedness Agreement:
Approval of an agreement between the Florida Power and Light Company (FPL)
and the Monroe County Board of County Commissioners (BOCC) in the amount
of $273,156.00, fully funded and no county match, concerning Radiological
Emergency Preparedness for Fiscal Year 2017 and Fiscal Year 2018, and
authorization for the County Administrator to execute any other required
documentation in relation to the application process.
Item C.24 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE40 providing funding
of $34,000.00 for Runway Rehab and Lighting Design at the Key West
International Airport, to be funded 50% FDOT and 50% EYW Airport Operating.
a
a
a
il
10/19/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.25 Board granted approval of Interlocal Agreement (ILA) between Florida Keys
Aqueduct Authority (FKAA) and Monroe County for use of the Freeman Justice
Center secured south parking lot parcel that is owned and operated by FKAA for
the placement of the County's Chillers.
Item C.26 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE46 providing funding
of $510,000.00 for Commercial Apron Rehab at the Keys West International
Airport, to be funded 50% FDOT and 50% Passenger Facility Charges.
Item C.27 Board granted approval of Ratification of Nutrition Services Incentive Program
(NSIP) Contract US -1651 between the Alliance for Aging, Inc., and Monroe
County BOCC /Monroe County Social Services for the contract year 2015 -2016
(10101115 - services end on 12/31/16; contract ends on 02/15/2017) in the amount
of $42,766.48.
Item C.28 Board approved receipt of monthly report on change orders reviewed by the
County Administrator's office.
Item C.29 Board granted approval to increase the fee structure for the use of Government
meeting rooms, and Channel 76 televising costs for FY17. The fee for TV
Technicians will increase from $31.74/hr. to $38.08/hr. and the overtime rate will
increase from $47.61/hr. to $57.12/hr. There will be no increase in facilities,
equipment costs or Maintenance Technician fees. Approval of updated Hold
Harmless and Indemnity Agreement and Request for Use of County Property in
Monroe County, Florida.
Item C.30 Board granted approval of Fifth Amendment to Lease Tropical Watersports The
parties now desire to reduce the Lessee's leasehold area by discontinuing the use
of Area 3, ( "Concessions Storage ") and Area 2, ( "Sailboat Storage Area "), as
depicted on Exhibit "A" dated September 27, 2011 and increase the Lessee's
leasehold area by designating an area for the parking of a road ready mobile
storage container ( "Mobile Storage Trailer "), in the Higgs Beach parking area, as
depicted on Exhibit "B" as Area 2, ( "Concession Storage Trailer "); and Lessee
agrees to keep the Mobile Storage Trailer licensed, registered, and in a road ready
condition. Revenue payments made to the County remain at $2,131.63 /month plus
sales and usage tax, or 10% of gross revenue, whichever is greater.
a
a
a
il
10/19/2016 Page 5
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.31 Board granted approval of 2nd Amendment 1st Renewal EEG Approval of 2nd
Amendment 1 st Renewal Agreement with CPI -U adjustment of .7% with E E & G
Environmental Services, LLC. for professional beach cleaning, maintenance and
beautification, Higgs Beach, Key West including the children's fenced in play
area/beach side on weekends (Saturdays and Sundays). Monthly fees will increase
by .7 %, the CPI -U at December 31, 2015. The contract amount is adjusted .7%
from $11,243.66/mo. to $11,322.37/mo., (including equipment costs and dumping
fees) and from $700.56 per hour emergencies to $705.47/hr. with an effective date
of December 01, 2016.
Item C.33 Board granted approval of 1st Renewal with Master Mechanical for A/C
maintenance and repair services for the Upper Keys commencing on December
01, 2016 and terminates November 30, 2017; labor costs to increase by .7% CPI -
U. Regular rates, $51.61 per hour, mechanic to $51.98 per hour, $95.48 per hour,
mechanic plus helper to $96.15 per hour. Overtime rate; $77.42 per hour,
mechanic to $77.97 per hour, $143.23 per hour, mechanic plus helper to $144.24
per hour.
Item C.34 Board granted approval of 1st Renewal Amendment with Sub -Zero for Lower
Keys Air Conditioning Maintenance and Repair to increase the contract amount
by CPI -U adjustment of .7 %. The renewal term will commence on November 01,
2016 and ends on October 31, 2017. Labor Costs Increase Regular Rates of
Mechanic From $85.00 per hour to $85.60 per hour, mechanic plus helper from
$125.00 per hour to $125.88 per hour. Increase overtime rates of mechanic from
$125.00 per hour to $125.88 per hour, mechanic plus helper from $145.00 per
hour to $146.02 per hour.
Item C.35 Board granted approval of Renewal Amendment Agreement with CPI -U
adjustment of .7% with Stockton Maintenance Group, Inc., for janitorial services
at Dept. Of Juvenile Justice and Key West Library and day porter janitorial
services at the Harvey Government Center (excluding the Tax Collector's Office
areas) and the Monroe County Social Services Key West Nutrition Site. Contract
will commence November 1, 2016 and terminate October 31, 2017. Totaling
$7,531.55 per month.
Item C.36 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. The said resolutions are
incorporated herein by reference.
Resolution #198 -2016 receipt of unanticipated funds for Fund 125
Resolution #199 -2016 receipt of unanticipated funds for Fund 125
Resolution #200 -2016 receipt of unanticipated funds for Fund 125
Resolution #201 -2016 receipt of unanticipated funds for Fund 404
Resolution #202 -2016 receipt of unanticipated funds for Fund 406
a
a
a
il
10/19/2016 Page 6
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Resolution #203 -2016 receipt of unanticipated funds for Fund 406
Resolution #204 -2016 receipt of unanticipated funds for Fund 404
Resolution #205 -2016 receipt of unanticipated funds for Fund 403
Resolution #206 -2016 receipt of unanticipated funds for Fund 403
Resolution #207 -2016 receipt of unanticipated funds for Fund 403
Resolution #208 -2016 receipt of unanticipated funds for Fund 404
Resolution #209 -2016 receipt of unanticipated funds for Fund 404
Resolution #210 -2016 receipt of unanticipated funds for Fund 403
Resolution #211 -2016 receipt of unanticipated funds for Fund 403
Resolution #212 -2016 transfer of funds for Fund 403, 404, & 406
Resolution #213 -2016 rollover of unanticipated funds for Fund 403
Resolution #214 -2016 rollover of unanticipated funds for Fund 403
Resolution #215 -2016 rollover of unanticipated funds for Fund 403
Resolution #216 -2016 rollover of unanticipated funds for Fund 403
Resolution #217 -2016 rollover of unanticipated funds for Fund 403
Resolution #218 -2016 rollover of unanticipated funds for Fund 403
Resolution #219 -2016 rollover of unanticipated funds for Fund 403
Resolution #220 -2016 rollover of unanticipated funds for Fund 403
Resolution #221 -2016 rollover of unanticipated funds for Fund 404
Resolution #222 -2016 rollover of unanticipated funds for Fund 404
Resolution #223 -2016 rollover of unanticipated funds for Fund 404
Resolution #224 -2016 rollover of unanticipated funds for Fund 404
Resolution #225 -2016 rollover of unanticipated funds for Fund 406
Resolution #226 -2016 transfer of funds for Fund 403,404, & 406
Resolution #227 -2016 transfer of funds for Fund 001
Resolution #228 -2016 transfer of funds for Fund 304
Resolution #229 -2016 receipt of unanticipated funds for Fund 125
Resolution #230 -2016 rollover of unanticipated funds for Fund 125
Resolution #231 -2016 rollover of unanticipated funds for Fund 125
Resolution #232 -2016 receipt of unanticipated funds for Fund 150
Resolution #233 -2016 rollover of unanticipated funds for Fund 125
Resolution #234 -2016 rollover of unanticipated funds for Fund 125
Resolution #235 -2016 rollover of unanticipated funds for Fund 125
Resolution #236 -2016 receipt of unanticipated funds for Fund 125
Resolution #237 -2016 rollover of unanticipated funds for Fund 125
Resolution #238 -2016 rollover of unanticipated funds for Fund 125
Resolution #239 -2016 rollover of unanticipated funds for Fund 125
Resolution #240 -2016 rollover of unanticipated funds for Fund 125
Resolution #241 -2016 rollover of unanticipated funds for Fund 125
Resolution #242 -2016 rollover of unanticipated funds for Fund 125
Resolution #243 -2016 rollover of unanticipated funds for Fund 125
Resolution #244 -2016 rollover of unanticipated funds for Fund 125
Resolution #245 -2016 rollover of unanticipated funds for Fund 125
Resolution #246 -2016 rollover of unanticipated funds for Fund 125
10/19/2016 Page 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Resolution #247 -2016 rollover of unanticipated funds for Fund 125
Resolution #248 -2016 rollover of unanticipated funds for Fund 125
Resolution #249 -2016 rollover of unanticipated funds for Fund 125
Resolution #250 -2016 rollover of unanticipated funds for Fund 125
Resolution #251 -2016 rollover of unanticipated funds for Fund 125
Resolution #252 -2016 rollover of unanticipated funds for Fund 125
Resolution #253 -2016 rollover of unanticipated funds for Fund 125
Resolution #254 -2016 rollover of unanticipated funds for Fund 125
Resolution #255 -2016 rollover of unanticipated funds for Fund 125
Resolution #256 -2016 rollover of unanticipated funds for Fund 125
Resolution #257 -2016 rollover of unanticipated funds for Fund 125
Resolution #258 -2016 rollover of unanticipated funds for Fund 125
Resolution #259 -2016 rollover of unanticipated funds for Fund 125
Resolution #260 -2016 rollover of unanticipated funds for Fund 125
Resolution #261 -2016 rollover of unanticipated funds for Fund 125
Resolution #262 -2016 rollover of unanticipated funds for Fund 414
Resolution #263 -2016 rollover of unanticipated funds for Fund 125
Resolution #264 -2016 rollover of unanticipated funds for Fund 125
Resolution #265 -2016 rollover of unanticipated funds for Fund 125
Resolution #266 -2016 rollover of unanticipated funds for Fund 414
Item C.40 Board granted approval of FY17 agreements with Florida Keys Outreach
Coalition and Samuel's House for substance abuse treatment and prevention
programs funded by the Clerk's Drug Abuse Trust Fund, per the Substance Abuse
Policy Advisory Board recommendations.
Item C.42 Board granted approval of a Resolution to prohibit parking on the county right -of-
way on Magnolia Street in Key Largo.
RESOLUTION #273 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item D.l Board granted approval on an Agreement with Mote Marine Laboratory, Inc.
Covering the Mote Marine - Coral Reef Restoration at Key West Project, in an
amount not to exceed $92,750, DAC I, FY 2017 Capital Resources.
Item D.2 Board granted approval on an Agreement with Mote Marine Laboratory, Inc.
Covering the Mote Marine - Coral Restoration - Lower Keys Project in an amount
not to exceed $54,000, DAC II, FY 2017 Capital Resources.
Item D.3 Board granted approval of and Agreement with the Dolphin Research Center, Inc.
Covering the DRC - Sign Restoration Project in an amount not to exceed $15,500,
DAC III, FY 2017 Capital Resources.
10/19/2016 Page 8
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item DA Board granted approval of an Agreement with Dolphin Research Center, Inc.
Coving the DRC - ADA Walkway, Landscaping and Fencing of Welcome Center
Project in an amount not to exceed $24,500, DAC III, FY 2017 Capital
Resources.
Item D.5 Board granted approval of an Agreement with Pigeon Key Foundation, Inc.
Covering the Pigeon Key Section Gang Building Wall Repairs in an amount not
to exceed $15,000, DAC III, FY 2017 Capital Resources.
Item D.6 Board granted approval of an Agreement with The Coral Restoration Foundation,
Inc. Covering the CRF - Coral Restoration - Marathon project in an amount not to
exceed $36,000, DAC III, FY 2017 Capital Resources.
Item D.7 Board granted approval of an agreement with The Coral Restoration Foundation,
Inc. Covering the CRF - Coral Restoration - Lower Keys in an amount not to
exceed $24,570, DAC II, FY 2017 Capital Resources.
Item D.8 Board granted approval of an Agreement with The Coral Restoration Foundation,
Inc. Covering CRF - Coral Restoration - Key West Project in an amount not to
exceed $18,000, DAC I, FY 2017 Capital Resources.
Item D.9 Board granted approval of an agreement with The Coral Restoration Foundation,
Inc. Covering the CRF - Coral Restoration - Islamorada Project in an amount not
to exceed $15,570, DAC IV, FY 2017 Capital Resources.
Item D.10 Board granted approval of an agreement with The Coral Restoration Foundation,
Inc. Covering the CRF - Coral Restoration - Key Largo Project in an amount not
to exceed $112,500, DAC V, FY 2017 Capital Resources.
Item D.11 Board granted approval of Fishing Umbrella Event Agreements for FY 2017 as
per attached spreadsheet totaling $423,000.
Item D.12 Board granted approval of Cultural Umbrella Event Agreements for FY 2017 as
per attached spreadsheet totaling $733,943.
Item D.13 Board granted approval of an agreement with Reef Environmental Education
Foundation Incorporated Covering the REEF Marine Conversation Center Project
in an amount not to exceed $34,900, DAC V, FY 2017 Capital Resources.
Item D.14 Board granted approval of an agreement with Island Dolphin Care, Inc Covering
New Dock System Project in an amount not to exceed $22,500, DAC V, FY 2017
Capital Resources.
a
a
a
il
10/19/2016 Page 9
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item D.15 Board granted approval of an agreement with Florida Keys History and Discovery
Foundation, Inc. Covering the Jerry Wilkinson Research Library Project in an
amount not to exceed $10,300, DAC IV, FY 2017 Capital Resources.
Item D.16 Board granted approval of DAC II Destination Event Agreements for FY 2017 as
per attached spreadsheet totaling $25,000.
Item D.17 Board granted approval of an Agreement with Florida Keys Community College
and the Letters "FKCC" covering the Tennessee Williams Theater - Stage
Improvements Project in an amount not to exceed $600,000, DAC I, FY 2017
Capital Resources.
Item D.18 Board granted approval is requested to fund The Florida Keys History of Diving
Museum, Inc. In an amount not to exceed $21,500, DAC IV, FY 2017 Capital
Resources for the Exhibit - Enhancement and Revitalize Evolution of SCUBA
project.
Item D.19 Board approved announcement
Development Council District H
appointment.
of one vacant position on the Tourist
Advisory Committee for one "At Large"
Item D.20 Board granted approval of DAC III Destination Event Agreements for FY 2017 as
per attached spreadsheet totaling $150,000.
Item D.21 Board granted approval of an Agreement with Key West Art and Historical
Society, Inc. Covering the Custom House Henry Flagler Exhibit Renovation
Project, in an amount not to exceed $20,441, DAC I, FY 2017 Capital Resources.
Item D.22 Board granted approval of an Agreement with Key West Art and Historical
Society, Inc. Covering the Key West Custom House Masonry Restoration Project,
in an amount not to exceed $127,310, DAC I, FY 2017 Capital Resources.
Item D.23 Board granted approval of Agreement with the City of Marathon for the Coco
Plum Beach Restroom project in an amount not to exceed $77,425, DAC III, FY
2017 Capital Project funding.
Item D.24 Board granted approval of an Agreement with the City of Marathon for Beach
Cleaning /Maintenance services for two (2) years in the amount of $114,000 per
year, DAC III, Capital Resources.
Item D.25 Board granted approval of DAC IV Destination Event Agreements for FY 2017 as
per attached spreadsheet totaling $80,000.
Item D.26 Board granted approval of DAC V Destination Event Agreements for FY 2017 as
per attached spreadsheet totaling $30,000.
a
a
a
il
10/19/2016 Page 10
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item D.27 Board granted approval of Multiple District Event Agreements for FY 2017 as per
attached spreadsheet totaling $60,000.
Item D.28 Board granted approval of District I Event Agreements for FY 2017 as per
attached spreadsheet totaling $476,000.
Item D.29 Board granted approval of DAC I Turnkey Event Agreements for FY 2017 as per
attached spreadsheet totaling $360,000.
Item D.30 Board granted approval of DAC V Turnkey Event Agreements for FY 2017 as per
attached spreadsheet totaling $90,000.
Item D.31 Board granted approval of DAC IV Turnkey Event Agreements for FY 2017 as
per attached spreadsheet totaling $80,000.
Item D.32 Board granted approval of an Agreement with Key West Tourist Development
Association, Inc. Covering Fantasy Fest in October 2017 in an amount not to
exceed $140,000 (DAC I = $120,000, DAC II = $20,000) FY 2017 Event
Resources.
Item L.2 Board granted approval of Amendment No. 2 to Contract between Dot Palm
Landscaping, Inc. and Monroe County, extending the existing contract to May 12,
2017, in an amount of $85,000 ($70,00 grant funded and $15,000 County
Restoration Funds), for invasive exotic plan removal from County and Land
Authority owned parcels.
Item L.3 Board granted approval of Amendment No. 2 to Contract between Earthbalance
Corporation and Monroe County, extending the existing contract to May 12,
2017, in an amount of $85,000 ($70,00 grant funded and $15,000 County
Restoration Funds), for invasive exotic plan removal from County and Land
Authority owned parcels.
Item LA Board granted approval of 3rd amendment to contract with Lori Lehr in the
amount of $412,500, with $296,250 in FY 17 and $116,250 in FY 18 to accomplish
activities that are needed for FY 17 and FY 18 CRS recertification and presentation
of status of Monroe County Federal Emergency Management Agency (FEMA)
Community Rating System (CRS) application, and two year plan to improve CRS
rating, which is expected to save National Flood Insurance Program policy
holders $4,608,340 beginning in FY17 and $5,394,770 annually beginning in
FY18.
a
il
10/19/2016 Page 11
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item L.5 Board granted approval of a resolution authorizing Unlicensed Contractor
Investigator Inspector Susan Grant to issue citations for disposition in County
Court.
RESOLUTION #270 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item L.6 Board approved Construction Board of Adjustments and Appeals -
Reappointment - Mr. Peter Pike (Architect).
Item L.7 Board approved a request for a Special BOCC Meeting on December 6, 2016 to
discuss the recommendations of the Affordable Housing Advisory Committee
(AHAC).
Item L.8 Board granted approval of agreement for Professional Services between Bender
Consulting Services, Inc., and Monroe County in an amount not to exceed
$25,000 for services related to FEMA's revision of Monroe County's Federal
Insurance Rate Maps (FIRMS) and Physical Map Revisions (PMR's) and coastal
remapping to be provided in draft form during fiscal year 2017 and adopted in
fiscal year 2019.
Item N.2 Board granted approval of the reappointment of Michael Shields to the Monroe
County Library Advisory Board.
Item N.3 Board granted approval of the appointment of James (Jim) Olive to the Marine &
Port Advisory Board.
Item NA Board granted approval of the reappointment of Elizabeth Lustberg to the Monroe
County Planning Commission.
Item N.5 Board granted approval of the reappointment of Jeffrey Harwell to the Monroe
County Art in Public Places Board.
Item N.7 Board granted approval of the reappointment of Paul Armstrong to the South
Florida Behavioral Network.
Item N.8 Board granted approval of the reappointment of Ken Naylor to the Affordable
Housing Advisory Committee (For -Profit provider of affordable housing, District
3.
Item N.9 Board granted approval to reappoint Beth Kaminstein to the Art In Public Places
Committee, representing District 4.
Item N.10 Board granted approval to reappoint Eric Anderson to the Art in Public Places
Committee. His term will expire November 1, 2020.
a
a
il
10/19/2016 Page 12
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item N.11 Board granted approval to reappoint George McHugh to the Library Advisory
Board. His term will expire November 1, 2020.
Item N.12 Board granted approval to reappoint Bob Johnson to the Human Services
Advisory Board. His term will expire November 1, 2018.
Item N.13 Board granted approval to reappoint Mimi Stafford to the Marine & Port
Advisory Committee. Her term will expire November 1, 2020.
Item 0.1 Board approved Clerk's Report: FKAA invoices for the fiscal year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. The
invoices under $50,000 are being provided FOR INFORMATION ONLY.
Item 0.2 Board granted approval of FKAA invoices $50,000 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
Item 0.3 Board granted approval of Tourist Development Council expenses for the month
of August 2016.
Item 0.4 Board granted approval of BOCC Warrants (Including Payroll) for the Month of
August 2016.
Item P.5 Board approved ratification of two (2) small contracts signed by the County
Administrator.
Item P.6 Board approved ratification of Thomas Murray & Associates Small Contract
signed by the County Administrator for the amount of $10,500.00.
Item P.7 Board granted approval of Second Amendment to current agreement with Capitol
Group, Inc. (Robert Reyes) to retroactively extend that agreement through
September 30, 2016, for continuing strategic governmental consulting and
lobbying services on behalf of Monroe County in the legislative and executive
branches of State Government.
Item P.9 Board granted approval of Third Amendment to current agreement with Peebles -
Smith, LLC and Capitol Insight, LLC terminating early the current agreement for
continuing strategic governmental consulting and lobbying services on behalf of
Monroe County in the legislative and executive branches of State government as
of September 30, 2016.
Item P.10 Board granted approval of new annual agreement with Peebles and Smith (John
Wayne Smith) and Gray Robinson (Dean Cannon) for continuing strategic
governmental consulting and lobbying services on behalf of Monroe County in
the legislative and executive branches of State government effective October 1,
2016.
a
a
a
il
10/19/2016 Page 13
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item Q.2 Board granted approval of Second Amendment to Agreement with Marr &
Associates for Expert Witness Services.
Item Q.3 Board approved authorization to initiate litigation against Freddy E. Demeritt and
Milagros C. Demeritt and the property located at 802 Largo Rd., Key Largo,
Florida, to seek compliance with the County code and enforce a lien arising from
Code Compliance wastewater hookup case number CE13050020.
Item Q.4 Board granted approval to enter into a contract with Nancy Stroud, Esq. The Law
Firm Of Lewis, Stroud and Deutsch, P.L., to serve as outside legal counsel to
review and report on the Monroe County Sign Code.
Item Q.5 Board approved authorization to initiate litigation against Joan P. Seipp and the
property located at 214 Schooner Lane, Duck Key, and upon any and all other real
and /or personal property owned by Ms. Seipp if necessary, to enforce the lien
arising from code compliance case number CE08070164.
Item Q.6 Board approved authorization to initiate litigation against Bank of America NA
and the property located at 6 S Harbor Drive, Ocean Reef, and upon any and all
other real and /or personal property owned by Bank of America NA if necessary,
to gain compliance and to enforce the lien arising from code compliance case
number CE11020037.
Item Q.7 Board granted approval of code lien reduction for code case CE07080170,
regarding real property located at 211 S Bay Harbor Drive, Key Largo, Florida
33037.
Item Q.9 Board granted approval of a resolution approving the agreement for use of FY 17
Shared Asset Forfeiture Funds between Monroe County Sheriffs Office and
Domestic Abuse Shelter, Inc.
RESOLUTION #269 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item Q.10 Board granted approval of Addendum to Agreement with Municipal Code
Corporation, for printing and online hosting of Monroe County Comprehensive
Plan; authorization for the County Administrator or his designee to sign the
Proposal.
Item S.1 Board granted approval of termination of July 20, 2011 Interlocal Agreement with
City of Key West for use of Douglass Community Center for the Monroe County
Health Department.
a
a
a
il
10/19/2016 Page 14
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item S.2 Board granted approval of Amendment 4005 to Standard Contract AA -1629,
Older Americans Act (OAA) between the Alliance for Aging, Inc., (AAA) and
the Monroe County Board of County Commissioners (Monroe County Social
Services /In -Home Services and Nutrition Programs) to decrease funds for In-
Home respite by $20,150 and increase facility based respite by $20,150 resulting
in a $0 increase, for the current contract period of 1/1/2016 to 12/31/2016.
Item S.3 Board granted approval of a resolution imposing the annual solid waste
assessment on an improved parcel that was erroneously omitted from the solid
waste assessment roll.
RESOLUTION #267 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item S.4 Board granted approval to apply, per County Administrative Instruction 4301.8,
for the FY 2016 Assistance to Firefighters Grant (AFG) Number DHS — 16 —GPD-
044 -000 — 99— (CFDA) Number 97.044, issued by US Department of Homeland
Security, Federal Emergency Management Agency (FEMA) /Grant Programs
Directorate (GPD) providing funding for a heavy rescue vehicle used primarily in
extrication of patients involved in major vehicle accidents, with a County match
not to exceed $50,000; and authorization for the Fire Chief to execute all
necessary documents in connection with the application.
Item S.5 Board granted approval of first amendment to retainer agreement with Nabors,
Giblin & Nickerson, P.A., to update billing rates for principals and associates.
NON -BULK ITEMS
Item C.19 Approval to reject bid for landscaping services at The Florida Keys Marathon
International Airport. TJ Henderson, Assistant Director of Airports, addressed the
Board to answer Commissioner Neugent's question regarding the difficulties of
obtaining landscaping services for the airport.
RESULT: APPROVED [UNANIMOUS] Agenda Item C.19
MOVER: Danny Kolhage, Commissioner District 1
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
a
a
a
il
10/19/2016 Page 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.32 Approval of the Eighth Renewal to Agreement with the Guidance /Care Center,
Inc. for use of the wastewater treatment plant by the Marathon Detention Facility.
Estimated amount $10,000. Kevin Wilson, Assistant County
Administrator /Public Works, addressed the Board to answer Commissioner
Neugent's question. Commissioner Neugent moved the item for approval,
seconded by Commissioner Kolhage.
Voting Conflict Commissioner Rice
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
a
a
Motion Carried.
Item C.37 HSO Agreements - Approval of Fiscal Year 2017 contracts with non -profit
organizations funded by the Board of County Commissioners through
recommendations of the Human Services Advisory Board (HSAB). County
Attorney Bob Shillinger stated there is only one subcontract within this agenda
item that is of conflict (Guidance Care Center for the Heron House /subcontract J
of C37). Commissioner Kolhage moved all subcontracts for approval except for
J, seconded by Commissioner Rice. Motion approved unanimously.
Commissioner Kolhage then moved subcontract J of C37, seconded by
Commissioner Murphy.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Motion Carried.
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
il
10/19/2016 Page 16
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item C.38 Guidance /Care Center - Approval of agreements with Guidance /Care Center for
FY17 Baker Act Transportations Services, Community Transportation for the
Disadvantaged, the Substance Abuse Mental Health local match funding and the
Jail In -House Program. Commissioner Kolhage moved for approval, seconded by
Commissioner Murphy.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Motion Carried.
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Item C.39 Direct Funded Agreements - Approval of Fiscal Year 2017 contracts with Monroe
Council of the Arts Corporation d /b /a Florida Keys Council of the Arts and the
Historic Florida Keys Foundation, Inc. for Board of County Commissioners direct
line -item funding. Commissioner Murphy moved approval, seconded by
Commissioner Kolhage.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Motion Carried.
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Item C.41 Approval of Addendum to the Amended and Restated Contract between Florida
Keys Society of Prevention of Cruelty to Animals, Inc. (FKSPCA) and Monroe
County providing funding for the Construction of the New Animal Control
Shelter. (This item was deleted from the Revised Agenda)
TOURIST DEVELOPMENT COUNCIL
Item D.33 Approval of one "At Large" appointment to the Tourist Development Council
District V Advisory Committee.
A motion was made by Commissioner Murphy to appoint Russel Yagel, seconded by
Commissioner Neugent. Motion approved unanimously.
a
a
a
il
10/19/2016 Page 17
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
STAFF AND ADVISORY BOARD REPORTS
Staff Reports were provided by: Lisa Tennyson, Legislative Affairs Director who provided a
Federal & State Legislative update as well as a brief update on the Gulf Seafood situation and
Kevin Wilson, Assistant County Administrator, who provided an update re: the USDA response
regarding the screwworm, the Stock Island Road Improvement Project and the Stock Island Fire
Station.
Item E.1 Climate Change Advisory Committee Report.
Alicia Betancourt, Staff Liaison to the Climate Change Advisory Committee, provided an
annual report to the Commission. A slide presentation was presented by Erin Deady,
consultant to Monroe County, regarding King Tide Levels. Judith Clark, Director of
Engineering, addressed the Commission regarding some of the on -going road projects.
FIRE & AMBULANCE DISTRICT I BOARD OF GOVERNORS
Item No items submitted.
TAX COLLECTOR
Item H.1 Presentation of excess fee check to the County Commission.
Monroe County Tax Collector Danise Henriquez presented the excess fee check to the
County Commission, 2015/2016 unused fee for our tax roll $4.1 million dollars back to the
county. It was further explained where those funds came from for the public. Also received
the certified tax roll from the Property Appraisers Office, it is balanced to the penny and the
bills will be mailed out Oct 31" for the open enrollment Nov 1 collection.
PROJECT MANAGEMENT
Item L 1 Discussion and direction on Habitat for Humanity's proposal that the premises
located at 30320 Overseas Highway in Big Pine Key, be conveyed to Habitat in
exchange for a nominal amount. Kevin Wilson, Assistant County Administrator,
set the stage. Mark Moss Executive Director with Habitat for Humanity
addressed the Commission with a plea. Harry Appel representing Big Pine and
Deb Curlee Vice President of Last Stand addressed the Board as public speakers.
Kevin Wilson responded to a couple of points mentioned by Harry Appel. Bob
Shillinger County Attorney expressed to the Commission the legal options that
are available. After discussion, Commissioner Murphy moved to deny Habitat for
Humanity's proposal for a nominal amount, seconded by Commissioner Kolhage.
F.S. 125.37 read into the record by County Attorney Bob Shillinger. After further
discussion, previous motion should be to deny this and direct staff to seek
solutions to be brought back to the Board for consideration. No Action taken
today.
a
a
a
il
10/19/2016 Page 18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Martin Senterfitt, Monroe County Emergency Manager, addressed the Board
regarding the screwworm problem as well as introducing the Incident
Management Team. Dr. Greg Christy, Veterinarian Manager at Florida
Department of Agriculture, addressed the lack of communication issues and Chris
Young, United States Department of Agriculture, explained the response side of
the issue.
SOLID WASTE
Item J.l Discussion and direction on potential changes to the Specialty Hauler Program
Kevin Wilson, Assistant County Administrator, presented a slide presentation on the
background of the program while setting the stage for discussion and direction. Greg
Sullivan representing Waste Management addressed the Board as a public speaker. After
discussion, a motion was made by Commissioner Kolhage to approve options 2, 3, and 4 also
with any recommendations for required ordinance changes in order to enact a new proposal,
seconded by Commissioner Murphy. Motion approved unanimously.
ENGINEERING
Item K.l Presentation by Florida Department of Transportation (FDOT) of replacement of
the Key Largo mid -block pedestrian crossing at mile marker 99.7 with a High
Intensity Activated Crosswalk (HAWK) beacon. Judith Clark, Director of
Engineering, introduced Roman Ciera with FDOT. A slide presentation was
presented regarding H.A.W.K. High Intensity Activated Crosswalk.
Item K.2 Appeal by Key Haven Estates Homeowners Association of a denial of a right of
way permit to perform work on the county right of way on Key Haven Road and
Key Haven Terrace.
Judith Clarke, Director of Engineering, set the stage. Ed Swift addressed the
Board to answer the Commission's questions. Commissioner Rice moved
approval, seconded by Commissioner Neugent; motion to allow Key Haven
Estates Homeowners Association to do work in the right -a -way with direction of
staff to coordinate on the location of rocks. Motion approved unanimously.
Item K.3 Discussion and direction on whether the county should execute a maintenance
memorandum of agreement (MMOA) with Florida Department of Transportation
(FDOT) for landscaping on the US 1 right of way at the entrance to Key Haven
execute a similar agreement with the Key Haven Estates Homeowners
Association (HOA) to pass maintenance responsibilities to the HOA.
a
a
il
10/19/2016 Page 19
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
After discussion, Commissioner Kolhage moved approval, seconded by
Commissioner Neugent; staff to request FDOT to fund the improvements as
mentioned as well as to discuss the lack of on -going maintenance. Motion
approved unanimously.
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item L.1 Approve Memorandum of Agreement between Monroe County and Florida
Department of Environmental Protection (FDEP) establishing a protocol for the
County to act as agent to purchase lands within the State of Florida Forever
program boundaries.
A motion to approve was made by Commissioner Rice and seconded by Commissioner
Murphy.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried
Item L.9 Update of open building permits in the Monroe County permitting system.
Christine Hurley, Assistant County Administrator, briefly outlined to the Commission as to
where we are with the open building permit's status based on the direction over the past year.
CLOSED SESSION
Item M.1 An Attorney- Client Closed Session in the matter of Denenberg v. Marine
Mammal Conservancy, Inc., et al., Circuit Court Case 14 -CA- 364 -P.
Announced day of meeting Closed Session was no longer required.
RESULT: WITHDRAWN
a
a
il
10/19/2016 Page 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item M.2 An Attorney- Client Closed Session in the matter of BOCC v. Gilbert L. Sanchez
and Dalia Sanchez, Case No. CA -P -14 -415.
This item was deleted from the Revised Agenda.
RESULT: WITHDRAWN
COMMISSIONERS' ITEMS
Item N.1 A Resolution of the Board of County Commissioners opposing Amendment 1
which would authorize the Florida Legislature to diminish access or reduce the
economic competitiveness of solar investments, effective January 1, 2018.
Amendment No. 1 will be presented to Florida voters at the November 8, 2016
election.
Michael Welber representing Solar Education Association of the Florida Keys addressed the
Board as a public speaker. A motion to approve was made by Commissioner Murphy and
seconded by Commissioner Rice. The motion was approved unanimously.
RESULT:
APPROVED [UNANIMOUS] Agenda Item N.1 Resolution #268 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #268 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item N.6 Approval of the reappointment of Steve Torrence to the Human Services
Advisory Board (HSAB)
Item withdrawn day of meeting by Mayor Carruthers.
RESULT: WITHDRAWN
COUNTY ADMINISTRATOR
Item P.1 County Administrator Monthly Report submitted along with several verbal
updates by County Administrator Roman Gastesi. Also an email was received
from a resident requesting to block a public street off for a private event, a
wedding. Staff's original recommendation was no and since then the resident
made an appeal to the County Administrator which is now before the Board for
direction. After discussion, it was determined item was not properly noticed and
not enough information was provided.
a
a
il
10/19/2016 Page 21
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item P.2 Authorize entering into a contract with Adventure Environmental, Inc. for
$1,524,040 for the C83 canal restoration project in Key Largo, which includes
muck removal, backfilling, and air curtain installation.
This item was deleted from the Revised Agenda.
RESULT: WITHDRAWN
Item P.3 Approval of Amendment No. 13 to the contract for Engineering, Design and
Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. to provide Construction Engineering,
Environmental Inspections And Construction Administration Services in the
amount of $88,612, related to Canal 483 muck removal, backfilling and air
curtain project in Key Largo, Monroe County, Florida.
This item was deleted from the Revised Agenda
RESULT: WITHDRAWN
Item PA Discussion and direction for the County's Canal Restoration Program - in
anticipation of the November 14th Special BOCC Meeting for Canal Financing
Options Discussion.
County Administrator Roman Gastesi set the stage. Assistant County Attorney Cynthia Hall
addressed the Board laying out the timeframes involved if the Board elects to go forward
with a special assessment program or storm water utility program but the only purpose for
today is to get the Commission's approval for the 4 weeks advertisement for a Notice of
Intent Resolution to which that public hearing will be held in December. County Attorney
Bob Shillinger advised the Board a meeting is scheduled with the County's bond counsel to
explore other financing options that will be presented at the scheduled November 14th
special meeting regarding the County's Canal Restoration Program. There were two public
speakers: Colin Hannaford, Sugarloaf Key; Stuart Schaffer, Sugarloaf Shores Property
Owners Association. Following discussion, a motion was made by Commissioner Neugent to
grant approval to advertise the public hearing for a Notice to Collect special assessments or
storm water utility fees to which that public hearing will be held on December 14, 2016 for
canals that are part of the demonstration programs and any for the properties on the canals.
The motion was seconded by Commissioner Kolhage. Motion approved unanimously.
a
a
il
10/19/2016 Page 22
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
RESULT: APPROVED [UNANIMOUS] Agenda Item PA
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER: Danny Kolhage, Commissioner District 1
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item P.8 Approval of new annual agreement with Capitol Group, Inc. (Robert Reyes) for
continuing strategic governmental consulting and lobbying services on behalf of
Monroe County in legislative and executive branches of State government
effective October 1, 2016.
This item was held by Commissioner Danny Kolhage regarding the conflict cause.
Following discussion, a motion to approve was made by Commissioner Kolhage and
seconded by Commissioner David Rice. The motion was approved unanimously without
objection.
RESULT:
APPROVED [UNANIMOUS] Agenda Item P.8
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
COUNTY ATTORNEY
Item Q.1 County Attorney Report October 2016.
County Attorney Bob Shillinger introduced newly hired Assistant County Attorney Patricia
Eables. The County Attorney asked for direction regarding regulation of taxies and Uber.
Based on some comments, an item will be agenda for the future.
Item Q.8 Discussion and direction regarding request from the U.S. Board of Geographic
Names for input regarding the request of the owner of an island in the City of
Marathon to change the name to Bella Mare Key.
This item was held by Commissioner Kolhage. Patrick Stevens representing Homeowners
addressed the Board as a public speaker. Following discussion, a motion to approve staff
recommendation was made by Commissioner Murphy and seconded by Commissioner Rice.
Concern was expressed by Commissioner Neugent and Commissioner Kolhage regarding the
request due to the current names on nautical maps.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Neugent
No
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried
a
il
10/19/2016 Page 23
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item Q.11 Approval of an Interlocal Agreement between the BOCC and the Land Authority
regarding the acquisition of infill property for density reduction or other
government purposes.
A motion to approve was made by Commissioner Murphy and seconded by Commissioner
Kolhage.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
PUBLIC HEARINGS
Item R.1 A public hearing to consider an ordinance creating Sections 23 -43 through 23 -47
of the Monroe County Code, to provide a reduction in assessed value for
construction or reconstruction of homesteaded property completed after January
7, 2003 for the purpose of providing living quarters for parents or grandparents of
property owners, pursuant to F.S 193.703 and the 2002 amendment to the Florida
Constitution known as the "Granny Flats" Amendment.
Public Speaker Deb Curlee representing Cudjoe Key addressed the Board. No additional
information was provided by the Property Appraiser and the Property Appraiser was not
present at the meeting to address concerns, process, etc. Cynthia Hall, Assistant County
Attorney, addressed Commissioner's Kolhage question as well as procedural issues. A
motion was made by Commissioner Kolhage to deny adoption of the proposed ordinance,
seconded by Commissioner Murphy.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
No
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
a
a
il
10/19/2016 Page 24
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item R.2 A public hearing to consider an ordinance by the Monroe County Board of
County Commissioners amending the Monroe County Future Land Use Map from
Residential Medium (RM) to Mixed Use /Commercial (MC), for property located
at 105030 Overseas Highway, Key Largo, Mile Marker 105, legally described as
Block 3, Lot 11, of the Revised Amended Plat of Riviera Village Subdivision
(Plat Book 2, Page 80), Key Largo, Monroe County, Florida, having Real Estate #
00510640- 000000, as proposed by 3JL, LLC (formerly Andrew Andrushko).
RESULT:
APPROVED [UNANIMOUS] Agenda item R.2 Ordinance #027 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #027 -2016 IS INCORPORATED HEREIN BY REFRENCE
Item R.3 A public hearing to consider an ordinance by the Monroe County Board of
County Commissioners amending the Monroe County Land Use District (Zoning)
Map from Improved Subdivision (IS) to Mixed Use (MU), for property located at
105030 Overseas Highway, Key Largo, Mile Marker 105, legally described as
Block 3, Lot 11, of the Revised Amended Plat of Riviera Village Subdivision
(Plat Book 2, Page 80), Key Largo, Monroe County, Florida, having Real Estate #
00510640.000000, as proposed by 3JL, LLC (formerly Andrew Andrushko).
RESULT:
APPROVED [UNANIMOUS] Agenda Item R.3 Ordinance #026 -2016
MOVER:
David Rice, Commissioner District 4
SECONDER:
Danny Kolhage, Commissioner District 1
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #026 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item R.4 A Public Hearing to consider an ordinance amending Section 19 -36 of the
Monroe County Code to provide definitions, reasonable rules and regulations and
permitting requirements relating to Communication Facilities within the County
Right -of -Way
RESULT:
APPROVED [UNANIMOUS] Agenda Item R.4 Ordinance #029 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #029 -2016 IS INCORPORATED HEREIN BY REFERENCE
10/19/2016 Page 25
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item R.5 An Ordinance by the Monroe County Board of County Commissioners amending
the Monroe County Land Use District (Zoning) Map from Suburban Commercial
(SC) to Urban Commercial (UC), for property located at 31 Ocean Reef Drive,
Key Largo, Ocean Reef Club, described as a parcel of land in Section 7,
Township 59 South, Range 41 East, Key Largo, Monroe County, Florida, having
Real Estate 400081740.000400, as proposed by ORU Associates Inc.;
RESULT:
APPROVED [UNANIMOUS] Agenda Item R.5 Ordinance #028 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Commissioner District 4
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #028 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item R.6 A public hearing to consider a request for Administrative Relief for Mark
Peterson on Lot 14, Doctors Arm Subdivision, 3rd Addition, Sec A, located on
Big Pine Key, having Real Estate Number 00312571- 001500.
Mark Peterson addressed the Board as a public speaker and presented a handout to the Board.
Mayte Santamaria, Senior Director of Planning and Environmental Resources, explained to
the Commission as to why this applicant doesn't qualify for a building permit. Following
discussion, a motion was made by Commissioner Kolhage to accept and approve the staff
recommendation to make an offer of sale. The motion was seconded by Commissioner
Murphy. A roll call vote was taken with 4 -0 approval, Commissioner Heather Carruthers
abstaining from the vote due to a possible conflict of interest.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Kolhage
Commissioner Murphy
Commissioner Neugent
Commissioner Rice
Mayor Carruthers
Motion Carried.
Yes
Yes
Yes
Yes
Abstain, Voting Conflict
RESOLUTION #271 -2016 IS INCORPORATED HEREIN BY REFERENCE
a'
a
a
il
10/19/2016 Page 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
Item R.7 A resolution by the Monroe County Board of County Commissioners transmitting
to the State Land Planning Agency an ordinance by the Monroe County Board of
County Commissioners amending Monroe County Year 2030 Comprehensive
Plan Policy 101.5.25, providing a maximum net density of one dwelling unit per
platted lot with the transfer of one TDR for the development of one tier 3 platted
lot with a Residential Low (RL) Future Land Use Map designation and within a
Suburban Residential (SR) Zoning District; Providing for Severability; Providing
for Repeal of Conflicting Provisions; Providing for Transmittal to the State Land
Planning Agency and the Secretary Of State; Providing for inclusion in the
Monroe County Comprehensive Plan; Providing for an Effective Date.
RESULT: APPROVED [UNANIMOUS] Agenda Item R.7 Resolution #272 -2016
MOVER: George Neugent, Mayor Pro Tem/Commissioner District 2
SECONDER: David Rice, Commissioner District 4
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #272 -2016 IS INCORPORATED HEREIN BY REFERENCE
10/19/2016 Page 27
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
OCTOBER 19, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
10/19/2016 Page 28
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 14, 2016
Special Meeting (Canal Financing)
Board of County Commissioners
Monday, November 14, 2016
Marathon, Florida
A Special Meeting of the Monroe County Board of County Commissioners convened at
9:00 a.m. at the Marathon Government Center. Present and answering to roll call were
Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent,
Commissioner David Rice, and Mayor Heather Carruthers. Also present at the meeting were
Bob Shillinger, County Attorney; Roman Gastesi, County Administrator; Cheryl Robertson,
Deputy Clerk; county staff and members of the general public.
ADDITIONS, CORRECTIONS AND DELETIONS
Item A.1 Approval of Agenda.
Approval of the agenda was not called by the Clerk nor moved by the Board.
Item B1 -6 Discussion and direction for the County's Canal Restoration Program,
determining if and how to proceed with a plan to restore 300 impaired canals in
Monroe County, of which 229 reside in unincorporated Monroe, and how to
finance the various costs of implementing such a program.
Rhonda Haag, Sustainability Coordinator, set the stage. Gus Rios presented the
Florida Department of Environmental Protection Presentation. Others speakers
were: Jim Corklin, Wendy Blondin, Camielle Heart, and Lisa Tennyson.
Public Speakers: Stuart Schaffer (representing Sugarloaf Shores Property Owners
Association), Colin Hannaford, Brent Viau (representing Homeowner -
Surrounding Neighbors), D'Ann Stone, Mike Forster (representing Islamorada),
Dottie Moses (representing The Island of Key Largo Federation of Homeowners),
Celin Pacheco, Thomas Samartino, and Deb Gillis.
Following the public speakers who addressed the Board under the Public Comments section
of the agenda (B.6.), a motion was made and read into the record by Commissioner Kolhage
as follows: "As a priority for future canal restoration expenditures, from whatever source we
decide, we direct the County Administrator and the County Attorney's Office to take
whatever steps are required to procure a scientific peer reviewed study of the effects of
impaired canals in the Keys on near shore waters which would include an analysis of the
completion of our wastewater project throughout the County and the work done on the
County's canal restoration demonstration programs to date." The motion was seconded by
Commissioner Neugent for discussion. Following discussion, a roll-call was taken.
11/14/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 14, 2016
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
ACTION ITEMS
Item C.1 Approval of a resolution directing staff to evaluate the creation of a municipal
service taxing unit in order to fund program management costs estimated at $1
million annually for master program planning, effectiveness monitoring, data
collection, outreach, and program administration of canal water quality restoration
projects, as well as testing of alternative technologies and design and construction
of potential canal restoration projects.
(7f. Shall Monroe County evaluate use of an MSTU to fund program management
costs estimated at $1 Million annually to pay for master program planning,
effectiveness monitoring, data collection, outreach, program administration,
design of alternative technologies and design and construction of potential new
restoration projects so that the FRAD requirements can be met and a TMDL may
be avoided? Staff Recommendation: Approval. Staff has presented a Resolution
for approval directing staff to continue to research and evaluate moving forward
with an MSTUfor such purposes).
A Motion to deny approval of the resolution was made by Commissioner Kolhage and
seconded by Commissioner Murphy. The motion to deny was approved unanimously
without objection.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
Item C.2 Approval of resolution approving the expenditure of the $1.5 Million in current
available FY 17 Keys Stewardship funds for canal restoration projects in
unincorporated Monroe County.
C. all Monroe County use FY17 Stewardship funds in the amount of X1.5
11/14/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 14, 2016
million for the canal restoration program? Staff Recommendation: Approval. Staff
has provided a Resolution for approval directing that the FYI Stewardship funds
he used for the canal restoration program).
A motion to approve was made by Commissioner Murphy and seconded by Commissioner
Rice.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION NO. 275 -2016
Said Resolution is incorporated herein by reference.
Item C.3 Approval of resolution to allocate Monroe County RESTORE funds for canal
restoration projects.
(7d. Shall Monroe County use the RESTORE funds for the canal restoration
program? Staff Recommendation: Approval. Staff has provided a Resolution for
approval directing that RESTORE funds he used for the canal restoration
program).
Lisa Tennyson, Legislative Affairs Director, addressed the Board to answer the
Commission's questions.
A motion to approve the resolution was made by Commissioner Rice and seconded by
Commissioner Murphy. Following discussion, Commissioner Neugent moved to amend the
motion to include added language stipulating these 4 aeration projects would only move
forward after we have a long -term funding formula in place. Commissioner Rice accepted
the amendment. Following additional discussion between staff and the Board, Commissioner
Neugent withdrew his amendment and Commissioner Kolhage accepted the second.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION NO. 276 -2016
Said Resolution is incorporated herein by reference.
11/14/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 14, 2016
Item CA Approval of a resolution directing staff to move forward with six additional canal
water quality restoration projects.
(7e. Shall Monroe County staff move forward with the 6 new demonstration
projects at an estimated cost of $2 Million, using Stewardship and RESTORE
funds? Staff Recommendation: Approval. Staff has presented a Resolution for
approval directing staff to move forward with the 6 projects).
A motion was made by Commissioner Kolhage to approve the resolution as amended to
include the added language "..including four aeration projects that will proceed provided a
long -term funding formula has been established." The motion was seconded by
Commissioner Neugent.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage Yes
Commissioner Murphy
No
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION NO. 277 -2016
Said Resolution is incorporated herein by reference.
Iem C.5 Approval of a resolution directing staff to continue with development of a
program to collect special assessments and the creation of municipal service
benefit units (MSBUs) to collect funds to pay for ongoing operation and
maintenance (O &M) costs for existing canal water quality restoration projects.
(7b. Shall the Operations and Maintenance costs for the existing completed
demonstration projects be funded by an MSBU? Staff Recommendation:
Approval. Staff has provided a Resolution for approval directing staff to set up an
MSBU and collect special assessments for the O &M costs of the completed
demonstration projects).
Cynthia Hall, Assistant County Attorney, addressed the Board to answer the
Commission's questions, steps today is just to set up the MSBU.
A motion to approve the resolution was made by Commissioner Kolhage and seconded by
Commissioner Neugent. The motion passed unanimously without objection.
................................................................................................................................................................................................ ...............................
RESULT: APPROVED [UNANIMOUS] Agenda Item C.5
MOVER: Danny Kolhage, Commissioner District 1
SECONDER: George Neugent, Mayor Pro Tem/Commissioner District 2
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
11/14/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 14, 2016
7a. Shall Monroe County continue with the canal restoration program?
Staff Recommendation: Approval. Staff has developed a conservative, incremental
approach for moving forward with the restoration program.
Commissioner Neugent moved 7a as worded, seconded by Commissioner Murphy.
After further discussion, previous motion amended by Mayor Carruthers to say,
"Shall Monroe County continue with the development of canal restoration program as
approve by the County Commission from time to time." Accepted by Commissioner
Neugent and seconded by Commissioner Murphy.
A Roll -Call was taken by the Clerk with the following results:
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Neugent
Yes
Commissioner Rice
Yes
Mayor Carruthers
Yes
Motion Carried.
RESOLUTION NO. 278 -2016
Said Resolution is incorporated herein by reference.
There being no further business, the meeting of the Board of County Commissioners
was adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
C`L, 0.6.?
11/14/2016 Page S
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Regular Meeting
Board of County Commissioners
Tuesday, November 22, 2016
Key West, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00
a.m. at the Historic Truman School. Present and answering to roll call were Commissioner
Danny Kolhage, Commissioner Sylvia Murphy, Commissioner George Neugent, Commissioner
David Rice, and Mayor Heather Carruthers. Also present at the meeting were Bob Shillinger,
County Attorney; Roman Gastesi, County Administrator; Cheryl Robertson, Deputy Clerk;
county staff and members of the general public.
Item A PRESENTATION TO MAYOR CARRUTHER
Item B COMMENTS FROM COMMISSIONERS
CALL TO ORDER OF 2016 -17 BOARD OF COUNTY COMMISSIONERS
COMMISSION ORGANIZATION
Item C.1 Oath of Office of District One.
Item C.2 Oath of Office of District Three.
Item C.3 Oath of Office of District Five.
District 1 Commissioner Danny Kolhage, District 3 Commissioner Heather
Carruthers and District 5 Commissioner Syliva Murphy were sworn into office by
the Honorable Wm. Reagan Ptomey, Jr., recently retired Circuit Court Judge.
Item CA Approval of a Resolution electing the Mayor and Mayor Pro Tem for the Board of
County Commissioners.
Mayor Carruthers called for nominations for Mayor and Mayor Pro Tem for the 2016 -2017
Board of County Commissioners. Commissioner Murphy nominated Commissioner George
Neugent for Mayor. Commissioner Rice seconded the nomination which was approved
unanimously without objection. Commissioner Murphy then nominated David Rice as
Mayor Pro Tem. Commissioner Kolhage seconded the nomination which was approved
unanimously without objection.
The Clerk then read C -5 resolution in the record and the resolution was moved for approval
by Commissioner Carruthers, seconded by Commissioner Murphy and approved
unanimously without objection. Following approval of the C5 resolution, it was noted by
Commissioner Kolhage the prior C4 resolution had not been moved and approved for the
11/22/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
record. The C5 motion was then amended to also include approval of the prior C -4
resolution approving the selection of the Mayor and the Mayor Pro Tem.
RESULT:
APPROVED [UNANIMOUS] Agenda Item C4 Resolution 279 -2016
MOVER:
Heather Carruthers, Commissioner District 3
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #279 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.5 Approval of a Resolution authorizing the Mayor and Clerk of the Board to sign all
warrants, legal documents and any other necessary papers and documents; and
stating that the presently authorized signatures validating County checks are
hereby continued for sixty days from this date in order to meet payroll and
necessary obligations.
A motion to approve was made by Commissioner Carruthers and seconded by Commissioner
Murphy. The motion was approved unanimously without objection. Following discussion,
in that only nominations were made on the record for selection of the Mayor and Mayor Pro
Tem, and not approval of the C -4 resolution, the C5 motion was then amended to also
include approval of the C -4 resolution approving the selection of the Mayor and the Mayor
Pro Tem.
RESULT:
APPROVED [UNANIMOUS] Agenda Item C5 Resolution 280 -2016
MOVER:
Heather Carruthers, Commissioner District 3
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #280 -2016 IS INCORPORATED HEREIN BY REFERENCE
ADDITIONS, CORRECTION, DELETIONS
Item D.1 Approval of agenda. A copy of the approved changes is attached at the end of
these minutes for reference.
Lindsey Ballard, Aide to the County Administrator, read day of meeting Additions,
Corrections, and Deletions: Walk On/Add -On Items V -2 Project Management: Green Tech;
Revised Backup for F -52: Revised Backup S -14; and items N -1 and T -4 deleted. A motion
was made by Commissioner Kolhage to approve the agenda. The motion was seconded by
Commissioner Murphy. Motion approved unanimously without objection.
11/22/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
RESULT:
ADOPTED [UNANIMOUS] Agenda Item D.l
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
PRESENTATION OF AWARDS
Item E. No items submitted.
BULK APPROVALS
Prior to reading of the Bulk, Commissioner Kolhage recognized and thanked the many
individuals responsible for the Stock Island Clean -Up to include the "I Love Stock Island"
organization; MCSO staff, specifically Dep. David Lariz; Monroe County Public Works
Department; Solid Waste Management Department and many others.
Commissioner Rice addressed the audience regarding the Rules of Bulk Approval's items.
Motion was made by Commissioner Rice and seconded by Commissioner Carruthers granting
approval of the following bulk items (F.2 through V.2). Motion passed unanimously.
Item F.2 Board granted approval to exercise the first option to renew the contract with Air
Mechanical & Service Corp. for central air conditioning maintenance and repairs
at Middle Keys facilities. Labor costs increase for regular hourly rates of
mechanic from $78.00 to $78.55 and mechanic plus helper from $110.00 to
$110.77. Increase overtime hourly rates of mechanic from $110.00 to $110.77
and mechanic plus helper from $160.00 to $161.12.
Item F.3 Board granted Award and Approval of contract with Maverick United Elevator,
LLC for Complete Elevator Maintenance and waiver of irregularity contained in
Maverick's proposal. Contract amount to be about $77,000.00 figured on the
hourly rates given by Maverick United Elevator, LLC.
Item F.4 Board granted approval to award bid and execute contract with Charley Toppino
& Sons, Inc. (Toppino's) for Drainage Improvements Phase 2 & 3 at the Key
West International Airport in the amount of $1,655,580.85 (Base Bid West
Pumped Injection Well at $901,492.10, Additive Bid 4 1 East Pumped Injection
Well at $539,886.25 and Additive Bid 43 West Exfiltration Trench at
$214,102.50) to be funded by FAA Grant 437 -53 (90 %), FDOT Grant# GOE45
(5 %), and Passenger Facility Charge(PFC) Application 415 (5 %).
Item F.5 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE41 providing funding
of $60,000.00 for Marathon Master Plan (Phase 1) at the Florida Keys Marathon
International Airport, to be funded 80% FDOT and 20% Marathon Airport
operating funds.
11/22/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.6 Board granted approval of a Memorandum of Understanding between the BOCC,
the Monroe County Sheriffs Office and the Department of Juvenile Justice for the
MCSO to occupy and use certain DJJ office space on the First Floor of the
Monroe County Juvenile Detention Center located at 5503 College Road Key
West, Florida 33040.
Item F.7 Board granted approval of Amendment 1 to task order with CDM Smith, Inc., for
engineering design and permitting services for the Key Largo II Roadway and
Drainage Improvements project. This amendment adds $4,000.00 to the outside
professionals surveying task.
Item F.8 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE44 providing funding
of $70,000.00 for Marathon Airport Environmental Assessment at the Florida
Keys Marathon International Airport, to be funded 80% FDOT and 20%
Marathon Airport operating funds.
Item F.9 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE45 providing funding
of $105,000.00 for drainage Improvements Phase 2 & 3 at the Key West
International Airport, to be funded 50% FDOT and 50% Passenger Facility
Charge (PFC 415).
Item F.10 Board granted approval of Jacobs Project Management Co.' s Task Order No.
12/14 -66 for the Services Authorized: Drainage Improvements Phase 2 & 3
Construction Support and RPR Services PSO466 in the amount of $349,305.00 to
be funded by FAA Grant 4037 -53 (90 %), FDOT Grant#GOE45 (5 %), and
Passenger Facility Charge 415 (5 %).
Item F.11 Board granted approval of Jacobs Project Management Co.' s Task Order
No. 12/14-67 for the Services Authorized: Marathon Master Plan Update PSO467
in the amount of $709,205.00 to be funded by FAA Grant 4044 -35 (90 %), FDOT
Grant#GOE41 (5 %), and Marathon Operating Fund 403 (5 %).
Item F.12 Board granted approval of Jacobs Project Management Co.' s Task Order No.
12/14 -68 for the Services Authorized: Marathon Environmental Assessment
PSO4 68 in the amount of $560,659.00 to be funded by FAA Grant4044-
35(90%), FDOT Grant 4GOE44 (5 %), and Marathon Airport operating funds(5 %).
Item F.13 Board granted approval of Task Order 2012 -002R2 time extension with CDM
Smith, Inc., for professional services at The Florida Keys Marathon International
Airport, to be completed 100% on or before December 31,2016. Task order 2012 -
002R2 describes the Scope of Services, Time Schedule, charges and payment
conditions for the Marathon Airport Terminal Sewer Laterals - Construction
Administration Services (the "Project ").
11/22/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.14 Board granted approval of FYI agreement with Keys to Be the Change, Inc., for
substance abuse treatment and prevention programs funded by the Clerk's Drug
Abuse Trust Fund, per the Substance Abuse Policy Advisory Board
recommendations.
Item F.15 Board granted approval to award bid and execute contract with ABC
Construction, Inc. for Strengthen/Rehabilitate Commercial Apron at Key West
International Airport in the amount of $9,250,000.00($9,100,000 base bid and
$150,000 for Bid Additive 41) to be funded by FAA Grant 437 -53 (90 %), FDOT
Grant#GOE46 (5 %), and Passenger Facility Charge(PFC) Application 415 (5 %).
Item F.18 Board granted approval to negotiate fees pursuant to the Consultants Competitive
Negotiation Act with the top ranked respondents to the Request for Qualifications
for Airport Consultant Services for Monroe County Florida. The top ranked
consultants include: Jacobs Engineering Group, Inc. & McFarland Johnson, Inc.
(Two (2) General Consultants: Architectural/Engineering Services and Aviation
Planning Services, respectively), Ricondo & Associates, Inc. & Newton &
Associates, Inc. (Two (2) Financial Consultants: Passenger Facility
Charge /Miscellaneous Financial Services and Airport Rates &
Charges /Miscellaneous Financial Services, respectively), and Sixel Consulting
Group, Inc. (One (1) Air Service Development Consultant: Air Service
Development Services), for both Monroe County Airports.
Item F.19 Board granted approval for the Library to close on Christmas Eve, Saturday,
December 24, 2016, and New Year's Eve, Saturday, December 31, 2016.
Item F.21 Board granted approval to award proposal and enter into a Contract between the
Monroe County Board of County Commissioners, The Board of Governors Fire
and Ambulance District 1 of Monroe County, Florida, and Bound Tree Medical
LLC furnishing specified medical supplies and pharmaceuticals at set contract
pricing, and provisional pricing on non - specified items reflected as a 25%
discounted percentage rate off list, and approval for Fire Chief to sign all
documents as needed to complete the transaction.
Item F.22 Board granted approval of Lease Extension Modification No. 3 and rental rates in
the Lease Agreement with the State of Florida Department of Juvenile Justice for
office space on the second floor of the Department of Juvenile Justice Building on
Stock Island.
Item F.23 Board granted ratification and approval of a Commercial Airline Application from
United Airlines to operate scheduled Air Carrier Service to /from the commercial
air carrier terminal at the Key West International Airport (EYW).
11/22/2016 Page 5
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.24 Board granted approval of a license agreement with the Rotary Club Of Key
Largo to hold The Brew On The Bay Craft Beer Festival at Rowell's Marina on
January 7, 2017. The County will receive 5% of the cumulative gross revenue for
the event.
Item F.25 Board granted approval to advertise for bids for an Emergency Alert System at
the Key West International Airport, funded 100% by FAA approved Passenger
Facility Charge Application 416.
Item F.26 Board granted approval of a Task Order in the amount of $107,857.93 with HDR
Engineering, Inc. for development of the Design/Build Request for Proposal
(RFP) documents and Procurement Process support for the Card Sound Toll
Authority All Electronic Tolling (AET) system upgrade. This task order is being
awarded under the On -Call contract for Professional Services.
Item F.27 Board granted approval to extend Grant Agreement OOD41115 and include a
new award funding of $59,050 to be added to the $39,512.00 for a total of
$98,562 awarded by the Environmental Protection Agency (EPA) in support of
Florida Keys Water Watch, an environmental education program for canals, of
which $58,330.00 was offered as in -kind personnel services from the OF IFAS
Extension Service, and of which $40,232 is awarded in cash to the County. EPA
Grant award 4 OOD41115.
Item F.28 Board granted approval of a General Fund Transfer for the Sheriff to transfer
funds for FY 16 between functional distributions in accordance with F.S. chapter
30.49(2)(a).
Item F.29 Board granted approval of 4th Amendment with Government Services Group,
(GSG) to extend the contract for solid waste special assessment support services
for an additional 5 years.
Item F.30 Board granted approval of Amendment 4001 to Community Care for the Elderly
(CCE) Contract KC -1671 between the Alliance for Aging, Inc., and Monroe
County Board of County Commissioners /Monroe County Social Services /In-
Home Services to replace the referral protocol, beginning on 12/01/2016 for the
contract year 2016 -2017 resulting in no fiscal changes to the contract.
Item F.31 Board granted approval of Amendment 4002 to Community Care for the Elderly
(CCE) Contract KC -1671 between the Alliance for Aging, Inc., and Monroe
County Board of County Commissioners /Monroe County Social Services /In-
Home Services to add pest control services and reallocate funding to support these
services for the contract year 2016 -2017 resulting in no fiscal changes to the
contract.
11/22/2016 Page 6
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.32 Board granted Issuance (renewal) of a Class A Certificate of Public Convenience
and Necessity (COPCN) to City of Key West Fire Department (KWFD) for the
operation of an ALS transport ambulance service for the period December 10,
2016 through December 9, 2018.
Item F.33 Board granted approval of a Resolution to update and revise the membership of
the Monroe County Substance Abuse Policy Advisory Board ( SAPAB) and
authorize the SAPAB to also serve as the County's Planning Council for The
Florida Department of Children and Families Office of Criminal Justice, Mental
Health and Substance Abuse (CJMHSA) purposes.
RESOLUTION #284 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item F.34 Board granted approval of Amendment 40002 to Community Care for Disabled
Adults (CCDA) Contract # KG -070 between the Florida Department of Children
and Families (DCF) and Monroe County Board of County Commissioners
(BOCC) /Monroe County Social Services /In -Home Services to revise pricing
terms for the contract year FYI resulting in no financial increase to the contract.
Item F.35 Board granted approval of Amendment No. 3 to the existing contract with
Buccaneer Courier to add one (1) additional stop at the request of the Public
Works Department.
Item F.36 Board granted approval to piggyback the City of Key West Uniform Services
Agreement and execute a contract for Uniform Services with Aramark
Corporation for Public Works /Engineering Division, Monroe County.
Item F.37 Board granted approval of Second Renewal Amendment Agreement with
Stockton Maintenance Group, Inc. (SMG) for janitorial services at the Big Pine
Key Library at $632.36 per month extending the term to November 30, 2017.
Item F.38 Board granted approval of Second Renewal, Third Amendment Agreement with
Stockton Maintenance Group, Inc. (SMG) for janitorial services in Marathon to
extend the term to November 30, 2017. Facilities include Marathon Library,
Marathon Courthouse, Marathon Government Center, Marathon Government
Center Annex, Marathon Senior Center, Marathon Supervisor of Elections,
Marathon Tax Collector & Marathon Clerk of Courts totaling $6,163.34/mo.
Item F.39 Board granted approval of a $41,907.52 Reimbursable Agreement With The FAA
to fund a study to relocate the "NDB" tower at Higgs Beach.
Item F.40 Board granted approval of Second Renewal Amendment Agreement with
Stockton Maintenance Group, Inc. (SMG) for janitorial services at the Key Largo
Library to extend the term to November 30, 2017.
11/22/2016 Page 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.41 Board granted approval of Second Renewal Amendment Agreement with
Stockton Maintenance Group, Inc. (SMG) for janitorial services at the Islamorada
Library which extends the term to November 30, 2017. The contract amount is
adjusted .7% for janitorial services from $861.52 per month to $867.55 per
month.
Item F.44 Board granted approval to execute easement to FKAA at Veterans Park and
Pigeon Key for Onsite Wastewater Treatment Systems.
Item F.46 Board granted approval of a Task Order for Amec Foster Wheeler to provide a
Facility Assessment Report for the Harvey Government Center, funded in the
one -cent infrastructure fund. A full Facility Condition Assessment (FCA) may
cost up to $106,463.00.
Item F.47 Board approved receipt of monthly report on change orders reviewed by the
County Administrator's office.
Item F.48 Board granted approval of a resolution by the Monroe County Board of County
Commissioners to conduct a Solar Energy Feasibility Study for the Marathon
Library Design.
RESOLUTION #285 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item F.49 Board granted approval of 2nd Amendment to Agreement between Tranquility
Bay Adult Day Care and Monroe County Social Services to increase the "not to
exceed amount" from $50,000 to $85,000 for the contract period ending
06/30/2017.
Item F.50 Board granted acceptance of the Monroe County Cultural Resource Assessment
Update report as reference material to be utilized by County staff.
Item F.51 Board granted approval of 4th Amendment to Agreement between Care in the
Keys, Inc., and Monroe County Board of County Commissioner /Monroe County
Social Services for the renewal of the cost reimbursement agreement for a one (1)
year period beginning 01/01/2017, and ending 12/31/2017.
Item F.52 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. The said resolutions are
incorporated herein by reference.
Resolution #286 -2016 transfer of funds for Fund 101
Resolution #287 -2016 transfer of funds for Various Fund FY 16
Resolution #288 -2016 transfer of funds for Fund 304
Resolution #289 -2016 receipt of unanticipated funds for Fund 125
Resolution #290 -2016 transfer of funds for Fund 314
11/22/2016 Page 8
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Resolution #291 -2016 receipt of unanticipated funds for Fund 125
Resolution #292 -2016 transfer of funds for Fund 403 &406
Resolution #293 -2016 receipt of unanticipated funds for Fund 406
Resolution #294 -2016 receipt of unanticipated funds for Fund 406
Resolution #295 -2016 receipt of unanticipated funds for Fund 406
Resolution #296 -2016 receipt of unanticipated funds for Fund 406
Resolution #297 -2016 receipt of unanticipated funds for Fund 403
Resolution #298 -2016 receipt of unanticipated funds for Fund 403
Resolution #299 -2016 transfer of funds for Fund 403 & 406
Resolution #300 -2016 receipt of unanticipated funds for Fund 158
Resolution #301 -2016 receipt of unanticipated funds for Fund 158
Resolution #302 -2016 receipt of unanticipated funds for Fund 001
Resolution #303 -2016 receipt of unanticipated funds for Fund 158
Resolution #304 -2016 receipt of unanticipated funds for Fund 158
Resolution #305 -2016 receipt of unanticipated funds for Fund 125
Resolution #306 -2016 receipt of unanticipated funds for Fund 207
Resolution #307 -2016 transfer of funds for Fund 001
Resolution #308 -2016 transfer of funds for Fund 158
Resolution #309 -2016 transfer of funds for Fund 158
Resolution #310 -2016 transfer of funds for Fund 158
Resolution #311 -2016 transfer of funds for Fund 158
Resolution #312 -2016 transfer of funds for Fund 160
Item G.3 Board granted approval of Amendment to Agreement with Dolphin Research
Center, Inc. For the DRC Public Signage project to extend the completion date of
the project to March 31, 2017.
Item GA Board granted approval of an Amendment to Agreement with Key West Women's
Club, Inc. for the Hellings House Phase I Repair and Restoration Project to extend
the completion date of the project to December 30, 2016 and to revise Exhibit A -
outlining Scope of Service.
Item G.5 Board granted approval of an Amendment to Agreement with Lower Keys
Chamber of Commerce to provide Visitor Information Services (VIS) to amend
scope of services.
Item G.6 Board granted approval of an Amendment to Agreement with Islamorada
Chamber of Commerce to provide Visitor Information Services (VIS) to amend
scope of services.
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item G.8 Board granted approval of an Amendment to Agreement with Greater Key West
Chamber of Commerce to provide Visitor Information Services (VIS) to amend
scope of services.
Item G.9 Board granted approval of an Amendment to Agreement with Key Largo
Chamber of Commerce to provide Visitor Information Services (VIS) to amend
scope of services.
Item G.10 Board granted approval of an Amendment to Agreement with Greater Marathon
Chamber of Commerce to provide Visitor Information Services (VIS) to amend
scope of services.
Item M.1 Board granted approval to advertise a Request for Qualifications for
Transportation Planning Services.
ItemM.3 Board granted approval of a third amendment to the URS Southern Corporation
Continuing Contract for Transportation Planning Services extending the contract
for 2.5 months to allow for completion of the US Time Travel and Delay Study.
All terms and conditions of the original contract, including payment conditions,
remain unchanged. The time extension will extend the current contract to June 1,
2017.
Item MA Board granted approval of Work Order 418 in the amount of $50,000 under the
URS Transportation Planning Continuing Services contract. Contract funded at
87.5% ($43,750) through a Joint Participation Agreement (JPA) from the Florida
Department of Transportation. The county's share for this work order is $6,250.
Item M.7 Board granted approval of Work Order 419 to complete the 2017 US 1 Arterial
Travel Time and Delay Study (TTDS), in the amount of $61,994.44, pursuant to
the URS Transportation Planning Continuing Services contract which is funded
through a Joint Participation Agreement (JPA) from the Florida Department of
Transportation.
Item O.1 Board granted approval of an interlocal agreement (ILA) by and between Monroe
County and Florida Keys Aqueduct Authority, regarding payment for providing
connection points for residential properties in County - funded central wastewater
systems whose connections were not included in the systems' initial design or
construction.
Item P.1 Board approved request for expenditure from the Law Enforcement Trust Fund in
the amount of $500.00, for the Florida Keys Health Start Coalition.
Item Q.1 Board granted approval for the reappointment of Nance Frank to the Art in Public
Places Committee with said appointment date to expire, November 2020.
11/22/2016 Page 10
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item Q.2 Board granted approval for the reappointment of Kurt Lewin to the Affordable
Housing Advisory Committee with said appointment date to expire, November
2019.
Item Q.3 Board granted approval for the reappointment of Capt. Lynda Schuh to the
Marine & Port Advisory Committee with said appointment date to expire
November 2019.
Item Q.4 Board granted approval for the reappointment of Tim Root to the Affordable
Housing Advisory Committee with said appointment date to expire, November
2019.
Item Q.5 Board granted approval for the reappointment of Michael Ingram to the Human
Services Advisory Board with said appointment date to expire, November 2018.
Item Q.6 Board granted approval for the reappointment of Denise Werling to the Monroe
County Planning Commission Board. The term for this appointment expires
between the November 2019 election and February 2020.
Item Q.7 Board granted approval to reappoint Gina Boilini to the Monroe County Shared
Asset Forfeiture Fund Advisory Board, term to expire on November 22, 2018.
Item Q.8 Board granted approval of the reappointment of Warren Leamard to the Monroe
County Affordable Housing Advisory Committee (AHAC).
Item Q.9 Board granted approval of the reappointment of Steve Torrence to the Monroe
County Human Services Advisory Board (HSAB).
Item R.1 Board granted approval of FKAA invoices $50,000 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
Item R.2 Board granted official approval of a request for the Clerk to reallocate the
approval FY16 Clerk's Budget for financial statements purposes as well as
transparency of how the funds were actually spent.
Item R.3 Board granted approval of Tourist Development Council expenses for the month
of September 2016.
Item R.4 Board granted approval of BOCC Warrants (including Payroll) for the Month of
Sept 2016.
Item R.5 Board granted official Approval of September 6, 2016 Special BOCC Meeting
Minutes (County Health Care Plan).
Item R.6 Board granted official Approval of September 6, 2016 Special BOCC Meeting
Minutes (Budget).
11/22/2016 Page11
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item R.7 Board granted official Approval of September 8, 2016 Special BOCC Meeting
Minutes (Budget).
Item R.8 Board granted official Approval of September 12, 2016 Final Budget BOCC
Meeting Minutes.
Item R.9 Board granted official Approval of September 19, 2016 Special BOCC Meeting
Minutes (Health Insurance Plan).
Item S.2 Board granted approval of Grant Agreement S -0939 from the Florida Department
of Environmental Protection (FDEP) for $50,000 of funding towards the cost of
installation of an air curtain on Canal 4290 on Big Pine Key, one of the original
canal demonstration projects that previously received an organic muck removal
restoration.
Item S.3 Board granted approval to enter into a $0 Access Agreement with Antonio
Acosta for a long term grant of easement and right of entry for use of his lot,
parcel ID 484200, to place the equipment for the air curtain for the C83 canal
water quality improvement demonstration project for organic muck removal,
backfilling and air curtain installation in Key Largo. Access is being provided at
no cost to the County.
Item S.4 Board granted approval of the reappointment of Capt. Bill Kelly of the Florida
Keys Commercial Fisherman's Association (FKCFA) to the Marine & Port
Advisory Committee with term to expire November 1, 2020.
Item S.9 Board granted approval to negotiate an on -call contract with Amec Foster
Wheeler, Inc., the highest ranked respondent, for canal masterplan program
planning services.
Item S.12 Board granted approval of Second Amendment extending Professional Services
Agreement with Van Scoyoc Associates, Inc. For federal lobbying services for
one year, retroactive to October 1, 2016.
Item S.13 Board granted approval of a grant application to DEP as part of the Coastal
Partnership Initiative to conduct a vulnerability assessment of the Gulf Seafood
property, requesting $14,450 in grant funds and offering $25,450 in match funds,
approval to be retroactive to the grant submittal date of October 31, 2016.
Item S.15 Board granted ratification of four small contracts; Zoom Video in the amount of
$3,496.00, Sands of the Keys in the amount of $7,460.28, Xerox in the amount of
$17,354.04 and Canon Financial Services in the amount of $4,000.00 signed by
the County Administrator.
11/22/2016 Page 12
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item T.2 Board granted approval to advertise a public hearing to consider adoption of a
proposed ordinance making it a civil infraction for adults to possess five grams or
less of marijuana and related drug paraphernalia to be held on December 14, 2016
in Key Largo, FL at 3:00 p.m. or as soon thereafter as may be heard.
Item T.5 Board granted authorization to initiate litigation against Karen Zimmerman and
the property located at 1108 Grand St., Key Largo, Florida, to seek compliance
with the County code and enforce a lien arising from Code Compliance case
number CE15040064.
Item T.6 Board granted authorization to initiate litigation against 107 Marina LLC as
Trustee for Trust Number 107 and the property located at 107 Marina Ave., Key
Largo, Florida, to seek compliance with the County code and enforce a lien
arising from Code Compliance case number CE15050007.
Item T.9 Board granted approval of fourth amendment to agreement with Johnson,
Anselmo, Murdoch, Burke, Piper & Hochman, P.A., to increase attorney and
paralegal rates and add public records wording required by statute.
Item V.1 Board granted approval of a resolution granting authority to terminate outstanding
contracts between the Upper Keys Health Care Taxing District and third parties,
and disposing of unused surplus office equipment.
RESOLUTION #281 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item V.2 Board granted approval of a change order with Greentech Group Solutions, LLC
for the Key Largo Park Residence Spalling and Deck Repair Project in the
amount of $25,607.16. This is funded by the once -cent infrastructure tax.
NON -BULK ITEMS
Item F.1 Approval of a contract with EAC Consulting, Inc. in the amount of $353.916.24
for engineering design and permitting services for the Stock Island II Roadway
Improvement Project.
Judith Clarke, Director of Engineering, addressed the Commission's concerns.
Mimi Stafford addressed the Board as a public speaker. After discussion,
Commissioner Kolhage moved the item for approval, seconded by Commissioner
Murphy. Motion approved unanimously.
11/22/2016 Page 13
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.17 Approval of Resolution authorizing the write -off of 92 accounts receivable
covering the time period of 2013 through August 2016 totaling $695,317.54 for
Monroe County residents who qualified for the Trauma Star Air Ambulance
Waiver Program.
RESOLUTION #283 -2016 IS INCORPORATED HEREIN BY REFERENCE
Agenda Item F16 & F17 were taken together. Chief Callahan addressed the
Commission to answer Commissioner Carruthers's question. After discussion,
Commissioner Carruthers moved the items for approval, seconded by
Commissioner Murphy. Motion approved unanimously.
Item F.20 Approval of Addendum to the Amended and Restated Contract between Florida
Keys Society of Prevention of Cruelty to Animals, Inc. (FKSPCA) and Monroe
County providing funding for the Construction of the New Animal Control
Shelter in Key West.
Mayor Neugent publicly applaud the FKSPCA on their open house ribbon
cutting /breaking ground for the property on the 30th......... Mayor Neugent
moved item for approval, seconded by Commissioner Carruthers. Motion
approved unanimously.
Item F.42 Approval of an amendment to the agreement with Guidance /Care Center to revise
Attachment D to include the KH225 contract between Florida Department of
Children and Families and South Florida Behavioral Health Network and
subsequent amendments to KH225 contract. Commissioner Murphy moved the
item for approval, seconded by Commissioner Kolhage.
Voting Conflict with Commissioner Rice
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Rice
Mayor Neugent
Motion Carried.
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
11/22/2016 Page 14
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item F.43 Approval of an agreement with Guidance /Care Center for the "Women's Jail In-
House Program" (WJIP) for October 1, 2016 through September 30, 2017
(FY2017) and ratification of the Substance Abuse Policy Advisory Board
(SAPAB) recommendation to fund FDLE Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. Commissioner Murphy moved item for
approval, seconded by Commissioner Kolhage.
Voting Conflict with Commissioner Rice
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Rice
Mayor Neugent
Motion Carried.
Yes
Yes
Yes
Abstain, Voting Conflict
yes
Item F.45 Approval of an agreement with Guidance /Care Center for the "Assisted Living
Prevents Recidivism" (Heron) program for October 1, 2016 through September
30, 2017 (FY2017) and ratification of the Substance Abuse Policy Advisory
Board (SAPAB) recommendation to fund FDLE Edward Byrne Memorial Justice
Assistance Grant (JAG) Program.
This Item was deleted from the revised agenda.
RESULT: WITHDRAWN
TOURIST DEVELOPMENT COUNCIL
Item G.1 Approval of an Amendment to Agreement with Historic Florida Keys Foundation,
Inc. For the Oldest House Roofing, Structural Repair and Plumbing Upgrade
Project to extend the completion date of the project to March 31, 2017
Item was held from approval with Bulk Approvals by Commissioner Rice, along with Item
G -2, to place a conflict on record. A motion was made by Commissioner Carruthers for
approval of both Items G1 and G2 and seconded by Commissioner Murphy.
Item G.2 Approval of an Amendment to Agreement with Historic Florida Keys Foundation,
Inc. For the Oldest House Replace /Repair Foundation and Supports Project to
extend the completion date of the project to March 31, 2017
Item was held from approval with Bulk Approvals by Commissioner Rice, along with Item
G -1, to place a conflict on record. A motion was made by Commissioner Carruthers for
approval of both Items G1 and G2 and seconded by Commissioner Murphy. A roll call vote
11/22/2016 Page 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
was taken by the Clerk and the motion was approved 4 -0, with Mayor Pro Tem David Rice
abstaining.
A Roll-Call was taken by the Clerk with the following results for both
Agenda Items G1 & G2:
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Rice
Mayor Neugent
Motion Carried.
Yes
Yes
Yes
Abstain, Voting Conflict
Yes
Item G.11 Approval on one "At Large" appointment to the Tourist Development Council
District II Advisory Committee
A motion was made by Commissioner Kolhage appointing Steve Estes to the Tourist
Development Council District II Advisory Committee. The motion was seconded by
Commissioner Carruthers and approved unanimously with no objection.
STAFF AND ADVISORY COMMITTEE REPORTS
Christine Hurley, Assistant County Administrator, reported a few things to the Board. We
received a plague from FEMA for our participation in the community rating system. Ms. Hurley
also spoke about the progresses of their working group that was put together and also tough on
the staff and attorneys efforts in collections.
Following Christine Hurley staff's report, there was a discussion about the Pigeon Key Project.
Kevin Wilson; Assistant County Administrator, Roman Gastesi; County Administrator, and Bob
Shillinger; County Attorney addressed the Board regarding Mayor Neugent's question.
ADJOURNMENT OF THE BOARD OF COUNTY COMMISSIONERS MEETING FOR
THE FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNOR'S BOARD
MEETING
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Present and answering to the Roll Call was Commissioner Danny Kolhage,
Commissioner /Chairman George Neugent, and Commissioner David Rice.
Item J.1 Approval of Resolution authorizing the write -off of 341 Fire Rescue ground
ambulance accounts receivable for CY 2012, totaling $211,977.27 from the Fire
and Ambulance District 1 L &M Key Fund.
11/22/2016 Page 16
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
RESULT: APPROVED [UNANIMOUS] Agenda Item J.1 Resolution #314 -2016
MOVER: David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER: Danny Kolhage, Commissioner District 1
AYES: Neugent, Kolhage, Rice
ABSENT: Anderson, Scott, Snow
RESOLUTION #314 -2016 IS INCORPORATE HEREIN BY REFERENCE
Item J.2 Approval to award proposal and enter into a Contract between the Monroe County
Board of County Commissioners, The Board of Governors Fire and Ambulance
District 1 of Monroe County, Florida, and Bound Tree Medical LLC furnishing
specified medical supplies and pharmaceuticals at set contract pricing, and
provisional pricing on non - specified items reflected as a 25% discounted
percentage rate off list, and approval for Fire Chief to sign all documents as
needed to complete the transaction.
RESULT: APPROVED [UNANIMOUS] Agenda Item J.2
MOVER: David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER: Danny Kolhage, Commissioner District 1
AYES: Neugent, Kolhage, Rice
ABSENT: Anderson, Scott, Snow
THE LOWER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT BOARD OF
GOVERNORS ADJOURNED AND THE BOARD OF COUNTY COMMISSIONERS
RECONVENED
ENGINEERING
Item K. 1 Appeal by AT &T of a denial of a right of way permit to install two 35 -ft high
poles to support antennas on the county right of way on Big Pine Key. (Quasi -
judicial)
County Attorney Bob Shlllinger noted this was a quasi - judicial proceeding and no
disclosures of ex parte communication were placed on the record by any of the
commissioners. Judith Clarke, Director of Engineering, provided a background of the appeal
to the Board. Kathy Kelly, of Kelly Communication Services and representing AT &T, then
addressed the Board and advised attempts were made to co- locate the services and that 29
poles were already in the ground. She also stressed these 2 additional poles were critical and
without them the project would not work.
Commissioner Murphy made a motion to accept the appeal as written which was seconded
by Commissioner Rice.
Discussion followed with Commissioner Kolhage suggesting this item go back to staff for
review to pursue all available options and AT &T could pursue further negotiations with Keys
11/22/2016 Page 17
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Energy Services or identify other options to move this project forward. Commissioner
Carruthers agreed with Commissioner Kolhage's recommendation.
Christine Limbert, Assistant County Attorney, responded to the Commissioners' inquiries.
Following discussion, a roll call vote was taken on the motion to approve on the floor.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
No
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried.
PROJECT MANAGEMENT
Item L.1 Discussion and direction for the Cudjoe Key fire station based on the
recommended plan including cost implications.
Chief Callahan addressed the Board to provide an update on the efforts to move forward with
the Cudjoe Key Fire Station explaining that issues regarding finances /costs had arose and
providing three options to the Board for discussion and to obtain their direction, noting the
Staff Recommendation is Option 41. Following discussion, a motion was made by
Commissioner Carruthers to approve Option 42 minus the medical clinic and community
room. The motion was seconded by Commissioner Murphy.
RESULT:
APPROVED [UNANIMOUS] Agenda Item L.l
MOVER:
Heather Carruthers, Commissioner District 3
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item M.2 Selection of a firm to provide a Detailed Feasibility Study for a Mooring Field at
Boca Chica Basin, and approval to negotiate a contract.
Rich Jones, Senior Administrator of Marine Resources, provided the Board with an update
on the efforts, to date, regarding a Mooring Field at Boca Chica Basin, followed by public
speaker Robert Haverty. A motion was made by Commissioner Kolhage and seconded by
Commissioner Murphy to accept staffs recommendation to move forward with negotiating a
contract with CSI. The motion was approved unanimously without objection.
11/22/2016 Page 18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Following approval of the item, Rich Jones updated the Board regarding the recent statewide
FWC Meeting and impending legislative efforts in this area. Mayor Neugent publicly
recognized Rich Jones for his efforts.
RESULT:
APPROVED [UNANIMOUS] Agenda Item M2
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item M.5 Approval of a resolution of the Monroe County Board of County Commissioners
establishing the monetary value for payment to the County's land acquisition fund
for an applicant to receive additional points (max of 2 points) within the Rate of
Growth Ordinance/Non- Residential Rate of Growth Ordinance (ROGO/NROGO)
allocation systems.
This item was held by Commissioner Carruthers to obtain further information
from staff. Mayte Santamaria, Senior Director of Planning and Environmental
Resources, provided information to the Board as far as the dollar figure.
Following discussion, a motion for approval of the resolution was made by Commissioner
Carruthers and seconded by Commissioner Murphy. The motion was unanimously
approved.
RESULT:
APPROVED [UNANIMOUS] Agenda Item M.5 Resolution #315 -2016
MOVER:
Heather Carruthers, Commissioner District 3
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #315 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item M.6 Approval of a Stipulated Settlement Agreement between Seashime LLC, Edward
Buxton, and Cathy Buxton (collectively Petitioners), and the State of Florida,
Department of Economic Opportunity (DEO) and Monroe County, Florida
(Monroe County) (collectively, Respondents) to resolve the petition filed by the
petitioners challenging the DEO Final Order 16 -130 which approved Monroe
County Ordinance 006 -2016 adopting the revised Land Development Code,
specifically the petition relates to DEO's approval of the language added by the
Ordinance to Section 130 -165 (formerly 130-166) of the Monroe County Land
Development Code, which added a condition that in order to aggregate
development of two or more parcels, the development must be "located on
contiguous parcels of land.
This item was held by Commissione Kolhage to confirm with staff if this item was being
presented for approval by the BOCC to allow the County's Comp Plan to move forward as
11/22/2016 Page 19
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
approved by the Board. Following discussion, a motion to approve the item was made by
Commissioner Kolhage and seconded by Commissioner Murphy. The motion was approved
unanimously.
RESULT:
APPROVED [UNANIMOUS] Agenda Item M.6
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
SOLID WASTE
Item N.1 Discussion of changes to the Specialty Hauler program
At the request of staff, this item was deleted from the agenda the day of the meeting.
RESULT: WITHDRAWN
COUNTY ADMINISTRATOR
Item S.1 County Administrators Report
Roman Gastesi, County Administrator, advised a written report was provided. Mr. Gastesi
also emphasized what a great job our permitting department is doing.
Item S.5 Authorize entering into a contract with Adventure Environmental, Inc. for
$1,524,040 for the C83 canal restoration project in Key Largo, which includes
muck removal, backfilling, and air curtain installation.
This item was held by County Attorney Bob Shillinger to clarify recommendation is for
approval of contract with the added condition that code fines are paid on the lot being used
for access with fines paid within County Attorney's settlement authority.
Steve Williams, Assistant County Attorney, responded to inquiries from the Commission and
provided a chronology of events related to this matter. Following discussion, a motion was
made by Commissioner Murphy for approval conditioned upon payment of 25% of $7500.00
plus hard cost and everything else as is. The motion was seconded by Commissioner Rice.
Following discussion, a roll-call was taken.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried.
11/22/2016 Page 20
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item S.6 Approval of Amendment No. 13 to the contract for Engineering, Design and
Permitting Services of the Demonstration Projects, with AMEC Foster Wheeler
Environment and Infrastructure, Inc. to provide Construction Engineering,
Environmental Inspections And Construction Administration Services in the
amount of $88,612, related to Canal 483 muck removal, backfilling and air
curtain project in Key Largo, Monroe County, Florida.
This item was held by County Attorney Bob Shillinger, along with Item S5, for purposes of
clarifying staff recommendation that approval be conditioned upon payment of outstanding
code fines and hard costs. Rhonda Haag, Sustainability Coordinator, addressed the Board to
respond to the Board's inquiries. Following discussion, a motion was made by
Commissioner Murphy to approve the item conditioned upon payment of outstanding code
fines and hard costs. The motion was seconded by Commissioner Rice.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried.
Item S.7 Discussion and approval of the Board of County Commissioners monthly meeting
dates for 2017.
Following discussion, a motion was made by Commissioner Murphy to approve the meeting
schedule as follows: January - October Meetings will be held on Wednesday of the 3rd week
of the month; November meeting moved to Tuesday, November 14, 2016; and the December
meeting moved to December 13, 2016 (2nd week of the month). The motion was seconded
by Commissioner Carruthers and approved unanimously.
RESULT:
APPROVED [UNANIMOUS] Agenda Item S.7
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Heather Carruthers, Commissioner District 3
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item S.8 Approval of First Amendment to agreement with Anfield Consulting to
retroactively extend the termination date of the former agreement through August
17, 2016, for strategic governmental consulting and lobbying services on behalf
of Monroe County in the legislative and executive branches of State government.
11/22/2016 Page 21
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Prior to Lisa Tennyson, Legislative Affairs Director, setting the stage for S14,
Commissioner Murphy moved item S8 a related item to S14 for approval,
seconded by Commissioner Carruthers.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried.
Item 5.10 Review and discussion of the draft Final Report of the tidal flooding roads
demonstration projects.
Erin L. Deady, P.A. provided a presentation of Tidal Flooding Roads Demonstration Projects
to the Board. Rhonda Haag, Sustainability Coordinator also addressed the Board, along with
Assistant County Administrator Christine Hurley. Following the presentation, Mike Flood,
public speaker addressed the Board. No action was taken by the Board on this matter.
Item 5.11 Authorize entering into Amendment No. 9 with Erin L. Deady, P.A. to provide a
60 day extension of time and to add $30,740.00 in additional tasks to complete the
Pilot Roads Project.
This item was held by Commissioner Kolhage. Rhonda Haag, Sustainability Coordinator,
addressed the Board to answer Commissioner Kolhage's questions pertaining to the total
amount. Following discussion, a motion to approve was made by Commissioner Carruthers,
seconded by Commissioner Murphy and approved unanimously.
Item 5.14 Approval of new annual agreement with Anfield Consulting, Inc. For lobbying
services on behalf of Monroe County in the legislative and executive branches of
State government effective December 1, 2016.
Lisa Tennyson, Legislative Affairs Director, set the stage. A motion to approve was made by
Commissioner Murphy and seconded by Commissioner Carruthers.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Rice Yes
Mayor Neugent Yes
Motion Carried.
11/22/2016 Page 22
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
COUNTY ATTORNEY
Item T.1 County Attorney Report for November 2016
County Attorney Bob Shillinger advised the Board a written report was provided as part of
the agenda backup. Mr. Shilinger advised the Board he had been selected to serve on the
Selection Committee who would be selecting a permanent manager for the Gulf Consortium
and wanted to ensure the Board was supportive of his participation. Following discussion,
the Board offered their support for his participation on the Selection Committee. County
Attorney Shillinger also briefed the Board on current legislative efforts regarding media
technology which had been attempted in the past The County Attorney also discussed the
annual appointment of Commissioners to attend /sit on the various Advisory Boards, Councils
and Committees. Commissioner Sylvia Murphy expressed her desire for staff to research
each Advisory Board, Council and Committee to determine if attendance, participation by a
Commissioner was statutorily required, incorporated by way of by -laws, etc. in an effort to
reduce unnecessary travel and attendance at the multitude of various meetings. County
Attorney Shillinger advised the Board, staff would research and identify applicable
participation requirements for each Council, Board or Committee that are included on the
current annual list.
Item T.3 Approval of a mediated settlement agreement for Circuit Court case no.: 14 -CA-
415-P, styled Monroe County v. Gilbert L. Sanchez and Dalia Sanchez, regarding
real property located at 224 Tarpon Street, Tavernier, Florida.
Steve Williams, Assistant County Attorney, addressed the Board recommending acceptance
of the settlement agreement. Robert Cintron, Esq., attorney for the defendants, then
addressed the Board on behalf of his clients, followed by co- defendant Dalia Sanchez.
Following discussion, a motion was made by Commissioner Carruthers to approve the
settlement agreement which was seconded by Commissioner Kolhage.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried.
11/22/2016 Page 23
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
Item T.4 Approval of Third Amendment to contract, with State of Florida, Division of
Administrative Hearings, who sits as Special Magistrate for Code Compliance
hearings and other matters, governing provision of video teleconferencing
equipment.
This item was deleted from the agenda the day of the meeting by Assistant County
Administrator Christine Hurley.
RESULT: WITHDRAWN
Item T.7 Request to hold an Attorney- Client Closed Session in the matter of Monroe
County v. Zamindari Investments, Inc., et al., Case No. 14 -CA -165 -M at the
December 14, 2016 BOCC meeting in Key Largo at 1:30 p.m. or as soon
thereafter as may be heard.
Bob Shillinger, County Attorney, read the script into the record requesting a closed session at
1:30 p.m. on December 14, 2017 in Key Largo, FL. A motion was made by Commissioner
Rice to approve holding the closed session as requested by staff. The motion was seconded
by Commissioner Carruthers and approved unanimously.
RESULT: APPROVED [UNANIMOUS] Agenda Item T.7
MOVER: David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER: Heather Carruthers, Commissioner District 3
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item T.8 Authorization to initiate litigation against Norman Wartman and the property
located at Kawama Condominium Bldg. R Unit 3, Key Largo, and upon any and
all other real and /or personal property owned by Norman Wartman, if necessary,
to compel compliance with County Ordinances and enforce the lien arising from
code compliance case number CE13070079.
This item was held by Commissioner Carruthers who expressed her concerns. Steve
Williams, Assistant County Attorney, responded to Commissioner Carruther's questions and
concerns, as well as those of the other Commissioners. Mimi Stafford, public speaker, then
addressed the Board. Following discussion, a motion was made by Commissioner Kolhage
to authorize the County Attorney to initiate litigation upon receipt of a decision from the
Court on those cases pending appeal. The motion was seconded by Commissioner
Carruthers and approved unanimously.
RESULT:
APPROVED [UNANIMOUS] Agenda Item T.8
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Heather Carruthers, Commissioner District 3
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
11/22/2016 Page 24
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
PUBLIC HEARINGS
Item U.1 An ordinance by the Monroe County Board of County Commissioners amending
the Monroe County Land Use District (Zoning) Map from Suburban Commercial
(SC) to Mixed Use (MU), for property located at 28500 & 28540 Overseas
Highway, Little Torch Key, Mile Marker 28.5 oceanside, legally described as
parcels of land in a part of U.S. Government Lot 6, Section 28, Township 66
South, Range 29 East, Little Torch Key, Monroe County, Florida, having real
estate numbers 00113570- 000000, 00113570- 000100, 00113570- 000200,
00113590- 000000 and 00113620- 000000, as proposed by Patrick R. And Diane
Colee, Dolphin Marina Associates LTD and Torch Key Properties LTD; ).
REQUEST TO CONTINUE TO FEBRUARY 15, 2017 BOCC MEETING.
Bob Shillinger, County Attorney, noted staffs recommendation to continue this Public
Hearing to the February 15, 2017 BOCC Meeting in Key West, FL. Donna Bosold addressed
the Board as a public speaker. A motion was made by Commissioner Kolhage to approve the
continuance, seconded by Commissioner Carruthers and approved unanimously.
RESULT:
TABLED [UNANIMOUS] Agenda Item U.1 Next: 2/15/2017 9:00 AM
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Heather Carruthers, Commissioner District 3
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item U.2 An ordinance of the Monroe County Board of County Commissioners amending
Section 130 -165 (formerly 130-166) of the Monroe County Land Development
Code (LDC) adopted on April 13, 2016 to satisfy a stipulated settlement
agreement between Seashine LLC, Edward Buxton, and Cathy Buxton
(petitioners), and the State of Florida, Department of Economic Opportunity
(DEO) and Monroe County, Florida (Monroe County); providing for severability;
providing for the repeal of conflicting provisions; providing for transmittal to the
State Land Planning Agency and the Secretary of State; providing for inclusion in
the Monroe County Code; providing for an effective date.
A motion to approve the ordinance was made by Commissioner Rice, seconded by
Commissioner Murphy and approved unanimously.
RESULT: APPROVED [UNANIMOUS] Agenda Item U.2 Ordinance #030 -2016
MOVER: David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER: Sylvia Murphy, Commissioner District 5
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #030 -2016 IS INCORPORATED HEREIN BY REFERENCE
11/22/2016 Page 25
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
NOVEMBER 22, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
11/22/2016 Page 26
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 6, 2016
Special Meeting (AHAC Recommendations)
Board of County Commissioners
Tuesday, December 6, 2016
Marathon, Florida
A Special Meeting of the Monroe County Board of County Commissioners convened at 10:00
a.m. at the Marathon Government Center. Present and answering to roll call were Commissioner
Heather Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy,
Commissioner David Rice, and Mayor George Neugent. Also present at the meeting were Bob
Shillinger, County Attorney; Roman Gastesi, County Administrator; Cheryl Robertson, Deputy
Clerk; county staff and members of the general public.
ADDITIONS, CORRECTION, DELETIONS
Item A.1 Approval of agenda.
There were no Additions, Correction, or Deletions.
RESULT:
ADOPTED [UNANIMOUS]
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Heather Carruthers, Commissioner District 3
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item B.1 Clarion Associates (county consultant) to provide an update to the BOCC and the
public about the inclusionary housing project, the project schedule, project goals
and to receive input and feedback.
Mayte Santamaria, Senior Director of Planning and Environmental Resources set the stage.
Craig Richardson provided a brief overview of the project but first provided a background of
the firm and the work done in that area then later the approach of getting the job done.
Item B.2 Presentation and discussion of Affordable Housing Advisory Committee (AHAC)
Resolution 01 -2016, adopted by the AHAC on July 22, 2016, for the Monroe
County Board of County Commissioners to consider 33 recommendations to
facilitate the provision of workforce housing and provide staff direction on which
recommendations to evaluate and complete.
Mayte Santamaria, Senior Director of Planning and Environmental Resources provided a
presentation for discussion of the Affordable Housing Advisory Committee Resolution 01-
2016.
After discussion, public speakers were called:
Owen Trapanier (no comment at first but actually spoke second to last as a public speaker),
Virginia Panico representing Key West Chamber of Commerce, Ed Swift, Bart Smith
12/6/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 6, 2016
representing Charley Toppino & Sons, Captain Ed Davidson representing Florida Keys
Citizens Coalition, Deb Curlee, Joyce Newman, and Chuck Lindsey Marathon Manager.
Task 41 & Task 42 Commissioner Carruthers moved approval changing the definition
"Workforce ", seconded by Commissioner Rice. Motion unanimously approved.
Task 43 Commissioner Carruthers moved approval, seconded by Commissioner Murphy.
Motion unanimously approved.
Task 44a Staff has direction to research potential amendments and bring back to the Board
with details; to include market rate ROGOS.
Task 44b Staff is still working on this one. Christine Hurley, Assistant County
Administrator, addressed the Commission.
Task 44c Charles Patterson, Land Authority Director, addressed the Commission. Item held
for Land Authority to do further research and bring back before the Commission for further
discussion.
Task 44d On- going; staff directed to continue all efforts to address NIMBY.
Task 45a Staff recommended not move forward with RFP because the number is so low. No
motion/just direction.
Task 45b Staff needs to continue to work on this.
Task 45c Commissioner Carruthers moved approval, seconded by Commissioner Kolhage.
Motion unanimously approved.
Ed Swift addressed the Commission.
Task 45d Commission needs more details; staff's directed to continue to investigate.
Task 45e This one is being done already
Task 46a Staff directed to develop methods to use market rates for workforce housing or
increase number of available ROGOS.
12/6/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 6, 2016
Task 46b Commissioner Carruthers moved approval for height increase workforce housing
up to 3 stories, seconded by Mayor Neugent for discussion. After discussion, Commissioner
Carruthers motion to have staff investigate and come back with particular criteria in which to
apply the extended height with more specificity, seconded by Mayor Neugent. Motion
passed, a roll-call was taken.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
Yes
Commissioner Murphy
No
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Passed.
Task 46c Commissioner Carruthers moved approval, seconded by Commissioner Murphy
Motion unanimously approved.
Task 46d Commissioner Murphy moved approval, seconded by Commissioner Carruthers
Motion unanimously approved.
(Task 47 & Task 48 together)
Task 48b No direction provided.
Task 48c Commissioner Rice moved staff to explore this further, seconded by Commissioner
Kolhage. Motion unanimously approved.
Task 48d After discussion and comments, no direction or motion. Commissioner Kolhage
stated too premature and in agreement were Mayor Neugent and Commissioner Murphy.
Task 48e No motion or vote needed.
Task 48f No direction provided.
Task 48g Commissioner Murphy moved approval, seconded by Commissioner Carruthers;
consensus gathered.
Task 49 Premature at this time.
Task 41 Oa Already moving forward on this one.
12/6/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 6, 2016
Task 410b Commissioner Kolhage moved approval "cannot use the linkage ", seconded by
Mayor Neugent. Motion unanimously approved.
Task 410c Commissioner Rice moved approval, seconded by Commissioner Kolhage.
Motion unanimously approved.
Task 411 Commissioner Carruthers moved approval, seconded by Commissioner Murphy.
Motion unanimously approved.
(AHAC Recommendations to BOCC outline attached)
12/6/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 6, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
12/6/2016 Page 5
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Regular Meeting
Board of County Commissioners
Wednesday, December 14, 2016
Key Largo, Florida
A Regular Meeting of the Monroe County Board of County Commissioners convened at 9:00
a.m. at the Murray E. Nelson Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia
Murphy, Commissioner David Rice, and Mayor George Neugent. Also present at the meeting
were Bob Shillinger, County Attorney; Roman Gastesi, County Administrator; Cheryl
Robertson, Deputy Clerk; county staff and members of the general public.
ADDITIONS, CORRECTION, DELETIONS
Item A.1 Approval of agenda.
Following the reading of the Add Ons, Corrections and Deletions for those revisions that did
not appear on the Revised Agenda by Lindsey Ballard, Aide to the County Administrator,
Commissioner Danny Kolhage moved to approve the agenda, seconded by Commissioner
Sylvia Murphy.
RESULT:
ADOPTED [UNANIMOUS] Agenda Item A.l
MOVER:
Danny Kolhage, Commissioner District 1
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
PRESENTATION OF AWARDS
Item B.1 Monroe County (County) recognition of Pumpout USA for exemplary mobile
vessel pumpout service and pumping out its one millionth gallon of sewage from
the waters of the County, improving water quality.
Rich Jones, Marine Resources Coordinator, publicly recognized the efforts of Pumpout USA
and presented Captain Donnie Brown, President of Pumpout USA, with an award for
pumping out its one millionth gallon of sewage from Monroe County waters.
Item B.2 Presentation of a Proclamation with Recognition of December 21, 2016 as
National Homeless Persons Day in Monroe County.
Mayor George Neugent presented the National Homeless Persons Day Proclamation.
Item B.3 Presentation of Mayor's Proclamation observing January 7 -15, 2017 Week of
Peace in Monroe County.
Mayor George Neugent presented the Mayor's Proclamation observing January 7 -15, 2017
the "Week of Peace" in Monroe County.
12/14/2016 Pagel
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item B.4 Presentation of a Proclamation declaring the week of January 15, 2017 through
January 21, 2017 as "Manny Madruga Week" in Monroe County, FL.
Mayor George Nuegent presented the Mayor's Proclamation observing the week of January
15 -21, 2017 as "Manny Madruga Week" in Monroe County. Monroe County State Attorney,
Catherine Vogel was the recipient of the Proclamation.
BULK APPROVALS
Commissioner Murphy addressed the audience regarding the Rules of Bulk Approval's items.
Motion was made by Commissioner Murphy and seconded by Commissioner Kolhage granting
approval of the following bulk items (C.1 through M.8). Motion passed unanimously.
Item C.1 Board granted approval of Second Renewal Amendment Agreement with Black
Fire Protection, Inc. For "Full Maintenance — Fire Protection Systems ". The
contract amount is adjusted by .7 %. The quarterly rate will be $4,364.73. This
Second Renewal Amendment will be retroactive to December 11, 2016, the term
commencement date.
Item C.2 Board granted approval of a Resolution authorizing an agent of Animal Control
Contractors to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida
Statutes, and to issue citations for violations of the Monroe County Code
including requiring appearance for disposition in County Court.
RESOLUTION #318 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item C.3 Board granted approval of a month to month renewal Agreement with Air
Mechanical & Service Corp. for a full maintenance program for the two
centrifugal chillers at Jackson Square.
Item CA Board granted approval to renew the current contract for gasoline and diesel fuel
on a month to month basis between Monroe County & Dion Fuels LLC.
Item C.5 Board granted approval of Amendment 1 to the contract with Kisinger Campo &
Associates, Corp. for engineering design and permitting services for the Garrison
Bight Bridge Repair Project. The Amendment adds a cultural resources
evaluation and a lead based paint survey to the scope of services for a lump sum
fee of $9,254.27. This design is funded by a local agency program (LAP) grant
agreement with Florida Department of Transportation (FDOT).
Item C.6 Board granted approval of a Second Amendment to Agreement with Little John
Engineering Associates, Inc. for additional design services at the Big Pine Key
swimming hole. $100,000.00 is funded by FDOT through the Transportation
Alternatives Program. $49,500.00 is paid for from the infrastructure tax.
12/14/2016 Page 2
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item C.7 Board granted approval of Change Order with Barracuda Builders, Inc. in the
amount of $43,515.00 for demolition and replacement of a door /store front at the
East Martello Tower. This is 100% funded through the Tourist Development
Council (TDC) Grant.
Item C.8 Board granted approval of Second Amendment to Administrative Services
Agreement between Blue Cross and Blue Shield of Florida and Monroe County
Board of County Commissioners to include Teladoc Services effective January 1,
2017 at an additional cost of $1 per employee per month through December 31,
2020, which is estimated to cost approximately $19,200 per year for four years
that equates to $76,800.
Item C.10 Board granted approval of First Amendment to contract with Garden of Eden of
the Florida Keys, Inc., for landscaping services at the Key West International
Airport. Increasing the hourly rate from $25 /hr to $25.18/hr. and increasing the
annual contract amount from $100,000 /yr. to $100,700 /yr. in accordance with
contract provisions for a annual CPI adjustment of 0.7 %.
Item C.11 Board approved receipt of monthly report on change orders reviewed by the
County Administrator's office.
Item C.12 Board granted approval of a task order for professional services with T.Y. Lin
International H/J Ross for the Higgs Beach re- nourishment above and below
mean high water line in the amount of $62,177.00. This is funded by the TDC.
Item C.13 Board granted approval of Change Order 41 for West Construction, Inc. For
Phase 2 and 3 of the Marathon Storage Hangars project at the Florida Keys
Marathon International Airport. Phase 2 and 3 includes Additive Bids 2, 3 & 4 in
the total amount of $1,340,329, which will complete the project. Funded by 80%
FDOT Grant ARK80 (Joint Participation Agreement 42) and 20% Airport
Operating Fund.
Item C.14 Board granted approval of Jacobs Project Management Company Amended Task
Order 412/14 -61(A) adding Phase 2 & 3 Construction Support Services in the
amount of $117,300 for the construction of 11 Storage Hangars at the Florida
Keys Marathon International Airport. This increases the total cost of Task Order
412/14 -61(A) from $135,250.00 to $252,550.00, to be paid from FDOT Grant
ARK80 (80 %) and Airport Operating Fund 403 (20 %).
Item C.15 Board granted approval of Fiscal Year 2017 Human Service Organization (HSO)
Agreement with the Domestic Abuse Shelter, Inc. (DAS
12/14/2016 Page 3
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item C.16 Board granted approval of an Agreement with SCS Engineers in the amount of
$33,183.00 to provide professional engineering services to assist Monroe County
with renewal of the Operational Permit for the Cudjoe Key Lined Landfill cells,
and prepare for the permanent closing of the site.
Item C.17 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOG88 providing funding
of $500,000.00 for Marathon Airport Car Wash Facility at the Florida Keys
Marathon International Airport. Total project cost up to $625,000.00 to be funded
by FDOT 80 %($500,000) and Marathon Airport operating funds 20% ($125,000).
Item C.18 Board granted ratification and approval of State of Florida Department of
Transportation Joint Participation Agreement Number GOE47 providing funding
of $700,000.00 for Key West Airport Essential Airport Equipment at the Key
West International Airport. Total project cost up to $1,400,000 to be funded
FDOT 50% ($700,000) and Key West Airport operating funds 50% ($700,000).
Item C.19 Board granted approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. The said resolutions are
incorporated herein by reference.
Resolution #316 -2016 transfer of funds for Fund 001, 158, & 403
Resolution #317 -2016 receipt of unanticipated funds for Fund 125
Item C.20 Board granted approval of Amendment to Agreement between GA Food Services,
Inc., and Monroe County Board of County Commissioners /Monroe County Social
Services/Nutrition Services (for the provision of Congregate and Home Delivered
Meals throughout Monroe County) for the CPI -U adjusted rate of 1.6% or $3.80
per meal, for a total grant funded contract amount of $231,573.28.
Item C.21 Board granted approval of Standard Contract # AA -1729, Older Americans Act
(OAA) between the Alliance for Aging, Inc., (AAA) and the Monroe County
Board of County Commissioners /Monroe County Social Services /In -Home
Services and Nutrition Programs for the contract period of 01/01/2017 through
12/31/2017 in the amount of $623,264.50.
Item C.22 Board granted approval to enter into negotiations with Littlejohn Engineering
Associates, Inc., an S &ME Company, for the design of Rowell's Waterfront Park.
This project is funded 100% by FDOT through the Transportation Alternatives
Program.
Item H.1 Board granted approval of Selectron contract amendment to upgrade server and
the Integrated Voice Response (IVR) application system in preparation for permit
expiration notification enhancement for $19,500.
12/14/2016 Page 4
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item H.2 Board granted approval of Selectron contract amendment to add new
enhancement that will send notifications to permit holders to inform them of
upcoming expiration of issued permits for a cost of $30,000.
Item H.3 Board granted approval of SunGard contract amendment to add additional
licenses for concurrent users and redundancy /disaster recovery servers for $7,840.
Item HA Board granted approval of a resolution setting a public hearing for January 18,
2017, at the Marathon Government Center, Marathon to consider approval of a
resolution renouncing and disclaiming any right of the County and the public in
and to a portion of the right -of -way, at the SE corner of the intersection of
Atlantic Circle Drive and Tavern Drive, in a part of Government Lot 2, Section
34, Township 62 South, Range 38 East, on Tavernier Key, Monroe County,
Florida.
RESOLUTION #320 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item H.10 Board granted approval to rescind an Interlocal Agreement (ILA) between
Monroe County and City of Marathon transferring 32 low income and 4 very low
income (36 total) affordable housing ROGO allocations to the City of Marathon
for a project known as Anchorage Homes.
Item H.11 Board granted approval to rescind an Interlocal Agreement (ILA) between
Monroe County and City of Marathon transferring 41 low income and 5 very low
income (46 total) affordable housing ROGO allocations to the City of Marathon
for a project known as Vaca Bay Seniors (Beneficial Development LLC).
Item J.1 Board granted approval of Second Amendment to Contract for Law Enforcement
and Security Services at Key West International Airport.
Item K.1 Board granted approval to reappoint Sandra Higgs to the Human Services
Advisory Board.
Item K.2 Board granted approval to reappoint Bob Mock to the Parks and Recreation
Advisory Board.
Item K.3 Board granted approval to reinstate unused funds for the creation of a wind
insurance mitigation form specific for Monroe County in the amount of $30,000;
to be administered by Fair Insurance Rates in Monroe (FIRM).
12/14/2016 Page 5
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item L.1 Board approved the Clerk's Report: (1) Fixed assets transferred in the month of
October 2016 Informational Purpose Only. (2) Fixed assets retired in the month of
October 2016 Information Purpose Only. (3) FKAA invoices for the fiscal year
(to include salaries), relating to the Cudjoe Regional Wastewater System Project.
The invoices under $50,000 are being provided for Information Only. (4) FKAA
invoices for the fiscal year (to include salaries), relating to the Cudjoe Regional
Wastewater System Project. The invoices under $50,000 are being provided for
information Only.
Item L.2 Board granted approval of FKAA invoices $50,000 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System Project.
Item L.3 Board granted approval of Tourist Development Council expenses for the month
of October 2016.
Item LA Board granted approval of BOCC Warrants (Including Payroll) for the Month of
Oct 2016.
Item M.3 Board granted approval to enter into Amendment No. 2 to EPA Canal Grant X7-
OOD40915 to provide grant funding to the County in the amount of $110,582.00
to partially fund the $170,921.75 cost of Phase IIIA of the Canal Management
Master Plan; and approve using $200,000 of the $1,524,040 cost of the canal 483
combination muck removal / backfilling project as a match for the grant.
Item MA Board granted approval to enter into a $0 on -call contract with Amec Foster
Wheeler, Inc. for canal masterplan program planning services. Potential Task
Orders to be provided in the future for master planning and related services.
Item M.5 Board granted approval to enter into a $127,611.75 Task Order No. 1 to the on
call contract With Amec Foster Wheeler, Inc. for Category A canal masterplan
program planning services to implement a $110,582 grant from EPA for
development of Phase IIIA of the canal master plan.
Item M.7 Board granted approval to negotiate an on -call contracts with Amec Foster
Wheeler, Inc. and Tetra Tech Inc, the two highest ranked respondents for canal
infrastructure engineering services.
Item M.8 Board granted ratification of one small contract with Douglas N. Higgins, Inc. in
the amount Of $43,643.09 signed by the County Administrator.
12/14/2016 Page 6
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
NON -BULK ITEMS
Item C.9 Adopt resolution creating a Health Plan Advisory Committee (HPAC) for 1 (one)
year to advise the County Commission on recommended changes to the health
insurance or prescription insurance benefits.
This item was held from Bulk Approvals by Commissioner Kolhage. Commissioner
Kolhage moved to approve the resolution with an amendment adding 1 additional retiree to
the Committee (from 1 to 2 retirees). The motion was seconded by Commissioner Murphy.
Motion unanimously approved.
RESOLUTION #319 -2016 IS INCORPORATED HEREIN BY REFERENCE
STAFF REPORTS
Lisa Tennyson, Legislative Affairs Director, provided a Legislative update and information
regarding advisory board meetings as well as the Constitution Revision Committee.
Kevin Wilson, Assistant County Administrator, @ 3:43 pm provided a couple of updates and
other significant happenings.
Chief Callahan provided an update regarding the Trauma Star and where we are right now. The
concern of Life Net leaving or pulling away was raised by Commissioner Rice. Roman Gastesi,
County Administrator, stated staff is planning to bring back to the board in January an item to
move forward if something doesn't work out with Life Net, the possibility of purchasing a third
helicopter.
ADJOURNMENT OF THE BOARD OF COUNTY COMMISSIONERS MEETING FOR
THE FIRE AND AMBULANCE DISTRICT 1 BOARD OF GOVERNOR'S BOARD
MEETING
FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
Chair /Mayor George Neugent convened the Fire & Ambulance District 1 Board of Governors for
purposes of selecting the Board of Governors and officers. Bruce Halle, City of Layton, was
introduced as the newest member of the Board of Governors. Chairman Neugent noted that
Mayor Norm Anderson, member of the BOG was not in attendance at the meeting.
Present and answering to the Roll Call were Commissioner Danny Kolhage,
Commissioner /Chairman George Neugent, Commissioner David Rice, and Bruce Halle
running for Councilman.
Item No items submitted (until day of meeting).
12/14/2016 Page 7
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item F.1 ADD ON DAY OF MEETING: Election of the Board of Governors and officers.
(VERBAL ONLY -NO BACKUP)
A motion was made by Commissioner Rice to retain officers in their current positions,
seconded by Commissioner Kolhage. Motion was approved unanimously.
THE LOWER & MIDDLE KEYS FIRE & AMBULANCE DISTRICT BOARD OF
GOVERNORS ADJOURNED AND THE BOARD OF COUNTY COMMISSIONERS
RECONVENED
ENGINEERING
Item G.1 Presentation of the Florida Department of Transportation (FDOT) Tentative Five
Year Work Program for fiscal years 2017 -2018 through 2021 -2022. Chris
Rosenberg, FDOT District 6 Work Program Administrator, seeks the
Commission's concurrence on the 5 year work program for years 2018 -2022. Mr.
Rosenberg presented a FDOT presentation explaining the 5 Year Work Program.
Linda Johnson, FDOT District 6, addressed the Commission as a speaker. Public
speaker Stuart Schaffer representing Sugarloaf Shores Property Owners
Association addressed the Commission. Chris Rosenberg & Judith Clarke,
Director of Engineering, responded to Stuart Schaffer comments addressing that
issue. Commissioner Rice moved approval for the item, seconded by
Commissioner Kolhage. Motion unanimously approved.
PLANNING AND ENVIRONMENTAL, BUILDING AND CODE COMPLIANCE
DEPARTMENTS
Item H.5 Approval of an Interlocal Agreement (ILA) between Monroe County and City of
Marathon transferring 34 low income Affordable Housing ROGO Allocations
from Monroe County to the City of Marathon. This ILA is proposed by CB
Schmitt Real Estate Company, Inc., Callianasa Corp., Key Vaca LLC, Driftwood
LLC, and Twenty -Third Street LLC, requesting 34 affordable allocations in order
to deed restrict 34 units which are currently market rate units. This is not a low
income housing tax credit (LIHTC) project.
Agenda Items H.5, H.6, H.7, H.8, H.9, and Q.2 were asked by the Commission to
be called together.
Mayte Santamaria, Senior Director of Planning and Environmental Resources set
the stage. A Table was provided on the screen for the public as well as the
Commission listing a summary of requests that were before the Commission.
12/14/2016 Page 8
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Chuck Lindsey City Manager of the City of Marathon, Michelle Coldiron Vice -
Mayor of the City of Marathon, George Garrettt City Planning Director of the
City of Marathon, Robby Majeska, Jose Romero representing HTG Crystal Cove
Resort, LLLP, Martin Flynn representing Keys Affordable Development III, LLC,
Barbara Mitchell representing Seaward Properties LLC, Peter Rosasco
representing Seaward Properties LLC, Bart Smith representing Rockland
Operations, and Brian Schmitt addressed the Board as public speakers.
Commissioner Carruthers moved approval for H.5, seconded by Commissioner
Rice.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
No
Commissioner Murphy
No
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried.
After further discussion, Commissioner Rice motioned to reconsider item H.5
with an added condition, seconded by Commissioner Carruthers. Motion
unanimously approved.
A motion to approve H.5 with the added condition of sending 34 affordable
allocations from the county's allocations to the city as spelled out in the ILA in
the county. At least somewhere between 17 & 34 of those allocations, market rate
that are harvested off the receiver site can only be used in unincorporated Monroe
County and Mr. Schmitt, owner of those allocations, be directed to sell those
allocations to individuals.
Motion will include the transfer of market rate remain where they are located in
the lower keys sub area and to be approve by a minor conditional use.
Commissioner Rice moved approval, seconded by Commissioner Rice. Motion
unanimously approved.
12/14/2016 Page 9
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item H.6 Approval of an Interlocal Agreement (ILA) between Monroe County and City of
Marathon transferring 23 low income, 3 very low income, and 20 moderate
income (46 total) Affordable Housing ROGO Allocations from Monroe County to
the City of Marathon. This ILA is proposed by HTG Crystal Cove Resort, LLLP,
for a project that proposes developing 46 new affordable housing units and is
applying for state low income housing tax credits (LIHTC).
Commissioner Carruthers moved approval for H.6, seconded by Commissioner
Murphy.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Carried /ILA Approved.
Item H.7 Approval of an Interlocal Agreement (ILA) between Monroe County and City of
Marathon transferring 52 low income and 3 very low income (55 total) Affordable
Housing ROGO Allocations from Monroe County to the City of Marathon. This
ILA is proposed by Keys Affordable Development III, LLC, for a project that
proposes developing 55 new affordable housing units and is applying for state low
income housing tax credits (LIHTC).
Commissioner Carruthers moved approval for H.7, seconded by Commissioner
Rice. Motion unanimously approved (ILA Approved).
12/14/2016 Page 10
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item H.8 Approval of an Interlocal Agreement (ILA) between Monroe County and City of
Marathon transferring 53 Affordable Housing ROGO Allocations from Monroe
County to the City of Marathon. Unit breakdown by income levels is expected to
be: 8 Very Low; 8 Low; 33 Median; and 4 Moderate. This ILA is proposed by
Seaward Properties Redevelopment. This is not a low income housing tax credit
(LIHTC) project.
Commissioner Rice moved approval for H.8, seconded by Mayor Neugent.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
No
Commissioner Kolhage
No
Commissioner Murphy
No
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Failed.
Mayor Neugent made an Appeal for reconsideration on H.8.
Item H.9 Approval of an Interlocal Agreement (ILA) between Monroe County and City of
Marathon transferring 30 Affordable Housing ROGO Allocations from Monroe
County to the City of Marathon. This ILA is proposed by the City of Marathon
(104th Street). Unit breakdown by income levels is expected to be: 2 Very Low;
24 Low and 4 Moderate. This is not a low income housing tax credit (LIHTC)
project.
Commissioner Rice moved approval for H.9 as drafted, seconded by Mayor
Neugent.
A Roll-Call was taken by the Clerk with the following results:
Commissioner Carruthers
No
Commissioner Kolhage
No
Commissioner Murphy
No
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion Failed.
12/14/2016 Page 11
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
CLOSED SESSION
Item L 1 An Attorney- Client Closed Session in the matter of Monroe County v. Zamindari
Investments, Inc., et al., Case No. 14- CA- 165 -M.
Closed Session held; script read into the record.
Mayor Neugent declared the closed meeting ended and returned to the open session.
COMMISSIONERS' ITEMS
Item K4 Approval of fourth amendment to the employment agreement of Carol Schreck as
Executive Assistant to Commissioner Carruthers, to increase her salary and
amend Exhibit A, job description.
During the reading of the Bulk Approvals by Commissioner Sylvia Murphy, Commissioner
Carruthers withdrew this item from the BOCC 12/14/16 meeting agenda.
RESULT: WITHDRAWN
COUNTY ADMINISTRATOR
Item M.I County Administrator's Monthly Report.
Item M.2 Discussion and approval of the 2017 Appointments of Commissioners to various
duties.
Board tabled this item to the BOCC 1/18/2017 meeting. No formal motion was made;
however, direction was given by Mayor Neugent at the request of Commissioner Carruthers,
with no objection.
RESULT:
TABLED [UNANIMOUS] Agenda Item M.2 Next: 1/18/2017 9:00 AM
MOVER:
George Neugent, Mayor /Commissioner District 2
SECONDER:
Heather Carruthers, Commissioner District 3
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
Item M.6 Part 2 (of 3) of the review and discussion of the draft Final Report of the tidal
flooding roads demonstration projects.
This item was scheduled for a time approximate of 2:00 P.M.
Rhonda Haag, Sustainability Coordinator, set the stage. No vote today, just
general information. Erin Deady, PA., presented a presentation with a recap of
alternatives; legal framework and what we are working on in terms of a policy
response.
12/14/2016 Page 12
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item M.9 Approval of five (5) year Interlocal Agreement with Key Largo Fire and EMS
District, starting on 10/1/2016 and running through 9/30/2021, whereby the
County will reimburse $150,000 per year ($750,000 total) for the purchase and
installation of fire hydrants from infrastructure surtax funds.
This item was scheduled for an 11:00 AM Time Approximate.
Dotti Moses representing Island of Key Largo Federation of Homeowners
Association and Commissioner Bob Thomas representing Key Largo Fire & EMS
District Rescue addressed the Board as public speakers.
After discussion, Commissioner Rice moved approval, seconded by
Commissioner Carruthers. Motion unanimously approved.
COUNTY ATTORNEY
Item N.1 County Attorney Report for December 2016.
County Attorney Bob Shillinger referred the Board to his written reports. Mr. Shillinger
referred the Board to his recent email to them advising the Board of a notice received from
the Nuclear Regulatory Commission advising they are accepting comment and input from the
County regarding Turkey Point and seeking the Board's authorization for staff to develop and
submit a response on behalf of the County. Mayor Neugent granted authorization to the
County Attorney and, without objection, authorization was granted 4 -0; Commissioner
Carruthers was not present.
Item N.2 Request to hold an Attorney -Client Closed Session in the matter of Monroe
County v. Keith M. Munt, Case No. 16 -CA -330 -K at the January 18, 2017
BOCC meeting in Marathon, FL at 1:30 p.m. or as soon thereafter as may be
heard.
County Attorney Bob Shillinger read the script into the record requesting a Closed Session in
the matter of Monroe County v. Keith M. Munt, Case No. 16 -CA -330 -K at the January 18,
2017 BOCC meeting in Marathon, FL at 1:30 P.M. A motion was made by Commissioner
Rice to approve the request and seconded by Commissioner Murphy. Hearing no objection,
the motion as approved 4 -0 with no objection and Commissioner Carruthers not present.
RESULT: APPROVED [UNANIMOUS] Agenda Item N.2
MOVER: David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER: Sylvia Murphy, Commissioner District 5
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
Item N.3 Discussion and direction regarding whether County should consider regulating
vehicles for hire including traditional taxis, Uber, Lyft, and other similar entities.
County Attorney Bob Shillinger provided the Board with a brief history on this item. Don
Kelley, a taxi driver in Islamorada, then addressed the Board regarding the critical financial
12/14/2016 Page 13
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
impact of Uber drivers on taxi drivers in Monroe County. He explained that Uber drivers are
operating as a "vehicle for hire" but are not required to register as a business /obtain a taxi
license, pay business taxes, carry commercial insurance coverage nor operate within
restricted boundaries as required of taxi drivers, putting taxi drivers at an extreme
disadvantage. The County Attorney clarified that the County does have jurisdiction in
Islamorada, Village of Island but does have county -wide authority to regulate taxi's, i.e. set
rates, limits, etc. but currently does not do so with the exception of Key West International
Airport (KWIA) which requires a taxi to have a City taxi license in order to operate at
KWIA.
Direction was given by Mayor Neugent to the County Attorney to work with the Tax
Collector to solve the immediate need in confirming that Uber, Lyft drivers and other similar
entities are properly registering and paying business taxes and bring his findings back to the
Board in January. The Mayor's motion was approved 4 -0 without objection; Commissioner
Carruthers was not present.
Item NA Approval of a resolution granting authority to terminate outstanding contracts
between the Upper Keys Health Care Taxing District and third parties, and
disposing of unused surplus office equipment.
This item was deleted from the BOCC 12/14/16 agenda as it was heard and adopted at the
BOCC 11/22/16 meeting (Add On Item V -1). The Deletion was noted on the BOCC
12/14/16 Revised Agenda.
RESULT: WITHDRAWN
Item N.5 Discussion and direction on whether to revise our County policy as to park fees
and insurance requirements for use of public facilities.
County Attorney Bob Shillinger addressed the Board. After a brief discussion, a motion was
made by Commissioner Rice directing staff to revise our County policy regarding park fees
and insurance requirements for use of public facilities to make it more "friendly" for
individuals, families, etc. The motion was seconded by Commissioner Murphy and approved
4 -0 without objection and Commissioner Carruthers not present.
RESULT:
APPROVED [4 TO 0] Agenda Item N.5
MOVER:
David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER:
Sylvia Murphy, Commissioner District 5
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
12/14/2016 Page 14
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
PUBLIC HEARINGS
Item 0.1 A public hearing to consider an ordinance abolishing the Upper Keys Health Care
Taxing District (Trauma District).
Commissioner Murphy moved for approval, seconded by Commissioner Rice. Motion
unanimously approved.
RESULT: APPROVED [UNANIMOUS] Agenda Item 0.1 Ordinance #031 -2016
MOVER: Sylvia Murphy, Commissioner District 5
SECONDER: David Rice, Mayor Pro Tem/Commissioner District 4
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #031 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item 0.2 A public hearing to consider adoption of an ordinance that would make it a civil
infraction to possess five grams or less of marijuana and related drug
paraphernalia.
A motion was made by Commissioner Carruthers to approve the ordinance with the
amendment from 5 grams to 20 grams. The motion was seconded by Commissioner Rice
and approved unanimously.
RESULT: APPROVED [UNANIMOUS] Agenda 0.2 Ordinance #032 -2016
MOVER: Heather Carruthers, Commissioner District 3
SECONDER: David Rice, Mayor Pro Tem/Commissioner District 4
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
ORDINANCE #032 -2016 IS INCORPORATED HEREIN BY REFERENCE
Item 0.3 Approval of a resolution renewing the intent to use the uniform method to collect
non -ad valorem special assessments toward the cost of providing wastewater
utility services to properties on Stock Island, Key Haven, Big Coppitt Lower
Sugarloaf through Big Pine Key, No Name Key, Long Key, Duck Key excluding
Indies Island, and three parcels on Boca Chica.
Commissioner Rice moved to approve the ordinance and seconded by Commissioner
Carruthers. Motion unanimously approved.
RESULT: APPROVED [UNANIMOUS] Agenda Item 0.3 Resolution #321 -2016
MOVER: David Rice, Mayor Pro Tem/Commissioner District 4
SECONDER: Heather Carruthers, Commissioner District 3
AYES: Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #321 -2016 IS INCORPORATED HEREIN BY REFERENCE
12/14/2016 Page 15
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item 0.4 A public hearing to consider approval of a resolution of Monroe County, Florida
electing to use the uniform method of collecting non -ad valorem special
assessments levied within the County toward the cost of providing Operations and
Maintenance costs for canal restoration demonstration projects on Big Pine Key,
Geiger Key and Key Largo; stating a need for such levy; providing for the mailing
of this resolution; and providing for an effective date.
Sustainability Coordinator Rhonda Haag addressed the Board to place on record that the
Proof of Publication from the Keynoter was received and to be made a part of the agenda
backup for this item, specifically Exhibit A. to the Resolution, along with the Proof of
Publications from the Key West Citizen and the Reporter to document compliance with
statutory publication requirements. Commissioner Murphy moved to approve the resolution
which was seconded by Commissioner Kolhage. Motion unanimously approved.
RESULT:
APPROVED [UNANIMOUS] Agenda Item 0.4 Resolution #322 -2016
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
Heather Carruthers, Commissioner District 3
AYES:
Carruthers, Neugent, Kolhage, Murphy, Rice
RESOLUTION #322 -2016 IS INCORPORATED HEREIN BY REFERENCE
SOUNDING BOARD
Item P.1 Request to speak to the County Commissioners regarding increased efforts to
address litter, trash, and debris - Dottie Moses.
Richard Barreto representing Tavernier Community Association, Dotti Moses,
and Bill Hunter representing SSPOA addressed the Board as public speakers.
Kevin Wilson, Assistant County Administrator, addressed the Board to answer the
board's questions.
ADD ONS
Item Q.1 Approval of an Amendment to Agreement with Key West Women's Club, Inc for
the Hellings House Phase I Repair and Restoration Project to extend the
completion date of the project to December 30, 2016 and to revise Exhibit A -
outlining Scope of Service.
This item was held from Bulk Approvals by Commissioner Murphy. When the item was
called, staff confirmed the cost was to be paid by the Tourist Development Council funds.
Commissioner Murphy then moved to approve the item which was seconded by
Commissioner Rice and approved 4 -0 without objection; Commissioner Carruthers was not
present.
12/14/2016 Page 16
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
RESULT:
APPROVED [4 TO 0] Agenda item Q.l
MOVER:
Sylvia Murphy, Commissioner District 5
SECONDER:
David Rice, Mayor Pro Tem/Commissioner District 4
AYES:
Neugent, Kolhage, Murphy, Rice
NOT PRESENT:
Carruthers
Item Q.2 Approval of a Resolution reserving ninety -six (96) affordable housing dwelling
unit allocations consisting of Forty-Four (44) Low income, Twenty (20) Median
income and Thirty -Two (32) Moderate Income for one (1) year for use by
Rockland Operations at property located at approximate mile marker 9, described
as a parcel of land in Section 21, Township 67 South, Range 26 East, Big Coppitt
Key, Monroe County, Florida, having Real Estate Number 00120940 - 000100.
The applicant is requesting the reservation to apply for state low income housing
tax credits (LIHTC).
Agenda Items H.5, H.6, H.7, H.8, H.9, and Q.2 were asked by the Commission to
be called together.
Mayte Santamaria, Senior Director of Planning and Environmental Resources set
the stage. A Table was provided on the screen for the public as well as the
Commission listing a summary of requests that were before the Commission.
Chuck Lindsey City Manager of the City of Marathon, Michelle Coldiron Vice -
Mayor of the City of Marathon, George Garrettt City Planning Director of the
City of Marathon, Robby Majeska, Jose Romero representing HTG Crystal Cove
Resort, LLLP, Martin Flynn representing Keys Affordable Development III, LLC,
Barbara Mitchell representing Seaward Properties LLC, Peter Rosasco
representing Seaward Properties LLC, Bart Smith representing Rockland
Operations, and Brian Schmitt addressed the Board as public speakers.
Commissioner Carruthers moved approval for Q.2, seconded by Commissioner
Murphy. Motion unanimously approved.
RESOLUTION #323 -2016 IS INCORPORATED HEREIN BY REFERENCE
12/14/2016 Page 17
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
Item Q.3 Approval of a 6 -month Land lease agreement between Habitat for Humanity and
Monroe County with an optional 6 -month extension on the property located at
30320 Overseas Hwy, Big Pine Key, FL 33043.
This item was added to the BOCC 12/14/16 meeting agenda the day of the meeting as Add -
On Item Q -3.
Kevin Wilson, Assistant County Administrator, set the stage. Bill Hunter addressed the
Board as a public speaker. Bob Shillinger, County Attorney, read the language drafted in the
lease to the Commission striking paragraph 4 in its entirety regarding extension period. After
discussion, motion to read as follows: 6 months lease starting on the day of January 19 to
run for 6 months. Habitat for Humanity can keep their things on the property but not in the
building. No discussion in the lease of possible extensions. Commissioner Murphy moved
for approval, seconded by Commissioner Kolhage. Motion unanimously approved.
12/14/2016 Page 18
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
DECEMBER 14, 2016
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Amy Heavilin, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
12/14/2016 Page 19