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Item N1County of Monroe A BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 The Florida. Key y w) Mayor Pro Tem David Rice, District 4 �r Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting March 15, 2017 Agenda Item Number: N.1 Agenda Item Summary #2756 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 N/A AGENDA ITEM WORDING: County Administrators Monthly Report. ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: N/A Expiration Date: N/A Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 02/28/2017 6:26 PM Board of County Commissioners Pending 03/15/2017 9:00 AM MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: February 28, 2017 SUBJECT: County Divisions' Monthly Activity Report for March 2017 MONTHLY ACTIVITY REPORT — MARCH 2017 Airports: Key West February I Monthly Airline Managers meeting. Discussed new airport employee handling February 9 all Badging operations (MCSO no longer handles badging) & Ramp Project start February 15 -17 date. February 2 Met with NWS to discuss weather alert protocols. February 8 Airport Emergency Plan exercise — full scale review 200 participants, extremely February 23 successful. Night exercise using actual Silver aircraft on ramp with airport open. February 9 Met with Enterprise Car Rental to discuss available lease area at airport. No site currently identified for them, potential for Hertz building lease assignment ? ?? February 13 -15 Runway closed at night for airfield painting in prep for 139 inspection (April) February 14 Tour of NAS KW with Jolene Scholls. February 17 FAC training committee meeting — discussing new certified manager program February 20 Key West by the Sea — week of contract signings for construction Bld B. February 2 Y Commercial ramp — preconstruction meeting with ABC — start date now is March 4... February 21 Meeting with airline operations regional managers to discuss 2018 runway rehabilitation project (airline /airport impact reduction meeting). February 23 Meeting with Miami -Dade on 2017 Annual FAC conference co- hosting p reparations February 27 Meeting with Emergency Management (ICP) plan stakeholders for Monroe County Air bridge plan. February 28 Meeting with Coke and Pepsi concession distributers to establish a contract for services. Marathon February 9 Airport tour with Citizens Insurance for insurance audit of Airport facilities. February 9 Interview and tour with Marathon TV 88. February 15 -17 Runway closed at night for airfield painting in preparation for the 139 inspection. February 16 -19 EAA sponsored Ford Trimotor tour provided airplane rides to the public. February 17 Airport tour and energy audit with Energy Systems Group. February 23 Meeting with Disabled American Veterans new chapter coinmander to discuss the status of their lease. a . a . a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 1068 Office Visits 929 New Clients 106 Field Visits 16 Benefits Delivery at Discharge 4 TRANSPORTATION PROGRAM Transportation Calls 455 Veterans Transported 155 FINANCIAL DATA The financial data for the month of February totals $ 242,119.65 this indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department. Sustainability /Canals: Canals 1. The C83 hey 1,argo muck removal /backfilling/weed gate combination project, demo project 47, will begin work in early March. 2. For the RFQ for on -call professional engineering services for canal master planning, canal design, and environmental services which opened September 28, 6 firms applied for the various work categories. o Category A. — Master planning contract is executed and Task Orders are underway. • Category I — Canal Design Services — the approval to negotiate with the top 2 firms was on the December BOCC agenda. Contracts will be submitted in March. • Category C — Environmental Services —the approval to negotiate was on the February 2017 BOCC agenda and 3 contracts will be submitted to the BOCC in March and April. 3. Next :anal Advisory meeting is scheduled for Monday, April 10�' in Marathon. 4. Opened proposals for the 290 air curtain on January 30, 2017, contract on February BOCC agenda. Work to begin in early March. Work is funded by DER 5. Ongoing work is being done to set up the MSBt J's for the canal demonstration projects O &M costs. Anticipate going to the April BOCC. 6. The F FY for augmented. aeration for demonstration canals 45,59, 79 anti. 80 will be issued on March 2. Sustainability 7. Interviewed with the Union of Concerned Scientists on, ,11.:i I cl� on February 24th, 2017 about Monroe County's preparedness efforts. Anticipating a future article. 8. The R1 C r . 'J r, s rc �. ° a : s ° gathering for County roads, bridges, parks and facilities was approved on the January 2017 BOCC and will be issued in March. 9. Anticipating a ,E T. presentation to the BOCC in April / May. a . Extension Services: Number of services provided: 186 phone calls, 46 office visits, 22 visits to clients, 34 learning events with 544 participants, 5 media submissions, and 573 publications distributed. Total Budget for FY 16/17: $284,641.00; Year to Date Expenditures and Encumbrances: $198,770.19; Remaining Balance: $85,870.81; Percentage of budget spent and /or encumbered year -to -date: 79 %. The County Extension Director /Family & Community Development Agent accomplished the following activities: • Worked with the Monroe County Climate Change Advisory Committee to advance a timeline and process for development of a climate communication plan that will be completed by the fall of 2017. • Collaborated with Extension specialists, agents, and researchers to help develop a district -wide training on natural resources. Presented Extension opportunities to engage governments on policy recommendations to 56 Extension professionals. The group met over two days and among the invited speakers were the National Park Service, the U.S. Geological Survey, and OF Research Hydrologists. • Met with utility directors from San Francisco to establish guidance in the formation of Science Advisory Panels for regional cooperation. Helped direct the effort to establish academic, decision maker, and practitioner cooperation in climate planning. The Environmental Horticulture Agent accomplished the following activities: • Set up an environmental horticulture booth at the two -day "GardenFest" at the Key West Tropical Forest & Botanical Garden. Eight Master Gardeners assisted by answering questions for 86 clients. Spoke at the Marathon Garden Club's monthly meeting about "Green Landscaping." Educated 75 members and visitors about environmentally friendly landscaping practices. Held five Winter Plant Clinics with 11 Master Gardeners assisting 25 clients. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Was recertified by Georgia Adopt -A- Stream at their annual advisory board meeting and was awarded the "Beyond Borders" award, which will be given out at their annual Confluence Conference in March. • Attended the Gulf Council Coral Advisory Panel scoping meeting for public comment regarding Coral Amendment 7, which is to expand the boundaries of the Pulley Ridge habitat area of particular concern. • Held three Florida Keys Water Watch workshops and trained 12 people, including REEF interns, Islamorada Youth Council, and staff at Long Key State Park. The Economic Resource Development Agent accomplished the following activities: • Met with the Executive Director of the Star of the Sea Foundation to discuss working together on the development of a commercial kitchen in Key West for entrepreneurship training and product implementation. • Met with the City of Key West Solid Waste Manager to visit a site for the development of a biodigester. • Entered data and conducted a preliminary analysis for the Florida Keys Commercial Fishermen Association's Annual Seafood Festival with data entry assistance from the Extension Coordinator. a . a . a Social Services: OAA, Older Americans Act Programs Nutrition (Information in this section is for the period 12/21/2016 - 12/31/2016: • C -1 Congregate Meals totaled 594 units during this period. • C -2 Home Delivered Meals Hots totaled 91 units, and Home Delivered Meals Frozen totaled 1040 units. In -Home Services (Information in this section is for the period 12/21/2016 - 12/31/2016): • III -B Chore: 0 units this period, 708.50 unit's year -to -date • III -B Screening and Assessment: 0 units this period, 61.5 units year -to -date • III -B Homemaking /Personal Care: 67.25 units this period, 2191 units year -to -date • III -E Screening and Assessment: 0 units this period, 63 units year to date • III -E Chore: 127.75 units this period, 318.25 units year -to -date • III -E In -Home Respite: 44.25 units this period, 874.00 units year -to -date • III -E Facility Respite: 0 units this period, 5754.5 units year to date Non -OAA Programs CCDA (Community Care for Disabled Adults) for January 2017 : • Case Management: 18.25 units for the month were produced • Homemaking: 60.50 units for the month were produced • Home - Delivered Meals: 25 meals for the month were provided • Personal Care: 38 units for the monthly were produced CCE (Community Care for the Elderly) for the period 12/21/2016 - 1/20/2017: • Case Management: 20.50 units for the period and 297.75 unit's year -to -date • Case Aide: 23 units achieved and 30.50 unit year -to -date • Companionship: 86.50 units achieved and 224.25 units year -to -date • Home Modification: 2 units achieved 2 units year -to -date • Enhanced Chore: 0 units achieved and 97 units year -to -date • Chore: 0 units achieved 126.75 units year -to -date • Homemaking: 761.25 units for the period and 4242.5 units year -to -date • Specialized Medical Equipment: 0 unit for the period and 6 unit year -to -date • Personal Care: 615 units for the period and 3902.75 units year -to -date • Respite: 0 units for the period and 2445 units year -to -date ADI (Alzheimer's Disease Initiative) for the period 12/21/2016 - 1/20/2017: 200.75 units were produced for IN HOME RESPITE and 1220 units year to date. 764 units for this period for FACILITY RESPITE and 4912 year to date HCE (Home Care for the Elderly Program) for the period 12/16/16 - 1/15/17: 19.5 billable units this period 130.50 billable units year -to -date at the beginning of the contract year 4 Monroe County Transit Department Activity for February 2017 • One -way trips provided: 1539 • Unduplicated clients served: 224 • Special Needs Clients registered: 590 Deposited Revenue: $377.00 Periods Expenditures: $197,472.56 Percentage Spent Fiscal YTD: 39.3% Social Services Department — February 2017 Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 422 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stamp benefit, where the closest food bank is located, how to report suspected abuse, or to find out what available services they are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Info and Written Referrals 71 Unduplicated Welfare client households that received service 97 New Welfare cases receiving service 17 Low Income Home Energy Assistance Program cases- 14 $4,635.38 Prescription Assistance 1 $510.91 Welfare Utilities cases 2 $271.90 SHIP Cases 27 Home and field visits 34 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi - annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. a . a Office visits 58 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. BAYSHORE MANOR Bayshore Manor's current census is eleven residents. The current census is four private pay and seven subsidized residents. Bayshore Manor provided 392.25 hours of OA3E respite care and 0 hours of CCE care this month. Bayshore Manor has five OA3E clients. There are two clients on the waiting list. Revenue for February 2017 $26,044.77 Expenditures for the same period $45,233.72 Percentage of the budget spent year to date 31.66% Libraries: • E- visits made to the Library's web resources in January came in at 454,419, 80% higher than the previous January, and 29% above the previous month. These e- visits were logged to our website, our online catalog, and our digital exhibit of historical images. • Circulation of e -books in December reached 2,416 from our e- collection. This figure was an increase of 15% over that from a year ago. Those still- rising totals are evidence that e -books are very much alive and thriving, as we continue to expand our digital collection to meet the increasing demand. • Our public access computers, combined with the wireless access for library users provided 15,230 sessions to the public for the month, bringing another increase, 30 %, over usage from last year and 12% over the previous month. PC usage remains strong due to requirements by government agencies for benefit recipients, and to the many businesses that now require online job applications. • 325 new cardholders were added to our roster in January, as the winter seasonal visitors continue to return, along with others seeking to escape an already harsh winter. • To continue this evidence of another busy season now in full swing, our librarians answered 11,864 customer questions in January, 24% higher than the previous year. Questions were presented via chat, text, e -mail, social media, telephone and in- person. Our expanded reference services have proven to be well - received by the public. • Programs and special events continue to draw appreciative audiences —one notable example of this was the folk music group The Kennedys. They gave performances in three of the Library branches, drawing a highly enthusiastic crowd of well over one hundred people at each location. The outdoor settings available at the Key West and Marathon branches added extra appeal to the program, but the meeting room in the Key Largo Branch also was filled with music followers. • All in all, the user - unfriendly weather to the north has brought us another busy season of enhanced and expanded services to our newly - growing community of library patrons from around the country, who are happy to participate in our services as well as our weather. a . a Fire Rescue: Met with Board of County Commissioners to discuss union negotiations. Fire Training Academy construction continues with an estimated 90 -day completion date, certificate of occupancy expected by early March 2017. EMERGENCY MANAGEMENT • Successful completion of the FEMA Evaluated Turkey Point Radiological Emergency Preparedness Exercise, resulting in zero negative findings for Monroe County. • Successful participation in the FEMA National Level Exercise - Integrated Advance, in partnership with US Southern Command and the DHS Homeland Security Task Force -South East to exercise Mass Migration Plans across all levels of government. • Provided representation to the Mass Care Working Group while attending the Florida Emergency Preparedness Association Annual Conference. • Gained elected representation to the Florida Emergency Preparedness Association- Board of Directors, as Region 7 Area Governor. • Continued weekly information sharing with the United States Department of Agriculture and the Florida Division of Agriculture reference Screw worm infestation and eradication. • Continued the Interagency Coordinating Procedure development process with the Sr. Management group. • Participated in the Key West International Airport exercise in the role of evaluator. • Facilitated the purchase of Monroe County Fire Rescue radios and the pass through of funds to the Monroe County Sheriff's Office under the Urban Area Securities Initiative Grant. • Provided Fisherman's Hospital guidance and assistance to secure the FEMA Pre - Disaster Mitigation Grant. • Participant in the FEMA Hazard Mitigation Grant Fund Program kick off meeting. EMS /TRAUMA STAR • Trauma Star flew forty -five patients to mainland hospitals for definitive care in the month of February. BOCC approval to staff second air ambulance helicopter. • All equipment, staffing and setup complete for helicopter program. • Six flight crew members completed Helicopter Crew Resource Management and Ground Crew Training. • Conducted interviews with five flight nurses, selected and began hiring process for three new part time flight nurses. • Five Trauma Star personnel attended an Emergency Medical Services Point of Care Ultrasound (EMS POCUS) Course at University of Miami, learned FAST Ultrasound techniques to use on trauma patients. • Hosted AWHONN Fetal Heart Monitor course; twelve MCFR Flight personnel attended • Completed training and testing for four provisional paramedics to move to charge medic status. • Four personnel attended EMS state of the science: Gathering of the Eagles medical conference. • Attended OB protocol/capabilities of Trauma Star meeting with Lower Keys Medical Center. • Taught a CPR / First Aid class for twelve employees that work for the company that had the three fatalities from the Key Largo incident. • Continued with field training of paramedics on quality assurance /billing issues of ePCR reports. a . a KWIA (EYW) • Commercial Ramp Rehab Project commenced, relocated affected fire rescue equipment. • Four firefighters traveled to South Carolina Fire Academy and obtained their basic ARFF certification, during the weeklong course. • Hosted and oversaw the FAA Full -Scale Triannual Airport Disaster Drill. This drill was held at night, on the commercial ramp, while the airport remained open. Performed follow -up inspection with the airports fueling vendor, on discrepancies found during the quarterly fueling inspection, conducted in January 2017. All ARFF firefighters received and attended annual Part 139 Airport Safety Inspector Course. Five ARFF firefighters attended mutual aid training with NASFD, completing FAA required ARFF live fire training. FIRE MARSHAL • Completed seventy submitted construction plans for permitting in the Lower Keys. • Conducted twenty life and fire safety inspections for construction or renovation and eight preliminary inspections for transient units. • Reviewed one special event and three fireworks application, providing comments for approval. • Continuing to monitor repair and installation of storage and retail delivery systems for diesel and unleaded fuel at a marina. FIRE ACADEMY /TRAINING • Target Solutions — continuing education and SOP training online for all county fire fighters. • Facility training performed with live fire training keys wide for all departments. • Forty hour state approved Aerial operations course being held for county fire fighters. • Sixteen hour, state approved EVOC course for volunteers developed and administered. • Mutual aid training held in upper keys with county fire, Islamorada and Key Largo fire. • New hire applicant testing, PAT, MAT and interviews held for Paramedics. • Attended full scale airport drill with station 7 ARFF personnel. • Taught CPR to upper keys athletic association with twenty five in attendance. • LFTI Refresher (Live Fire Training Instructor) course held for county instructors. • Fire Fighter I class PAT held with ten attending and four passing the class; another class is scheduled within the next two months. • Attended two day Managing Disciplinary Challenges in the Fire Service seminar in Miami Dade County. a . a Growth Management: REVENUE vs. EXPENSES FISCAL YEARS 2014, 2015, 2016 and CURRENT FY 2017 CODE COMPLIANCE Expenses $ 1,308,545 $ 1,360,117 $ 1,227,999 $ 1,416,346 $ 251,044 $ 331,269 $ 80,225 31.96% Revenue $ 504,251 $ 647,999 $ 1,214,818 $ 1,416,346 $ 370,390 $ 808,394 $ 438,004 118.25% Difference $ (804,294) $ (712,118) $ (13,182) $ - $ 119,346 $ 477,125 $ 357,779 PLANNING DEPARTMENT Expenses $ 3,515,337 $ 3,909,219 $ 3,411,131 $ 5,881,689 $ 818,207 $ 935,872 $ 117,665 14.38% Revenue $ 2,048,770 $ 3,012,230 $ 3,602,852 $ 5,881,689 $ 926,087 $ 1,434,673 $ 513,586 55.46% Difference $ (1,466,567) $ (896,990) $ 191,721 $ - $ 107,880 $ 503,891 $ 395,921 OVERALL SUMMARY FY2017 Adapted FY2016 YTD- FY2417 YTD- Difference FY16 % $ 6,062,358 $ I FY2014Actual FY2015 Actual FY2016 Actual Budget January January to FY17 Change BUILDING DEPARTMENT Expenses $ 2,629,967 $ 3,389,568 $ 3,577,235 $ 4,560,499 $ 797,369 $ 1,117,116 $ 319,747 40.100, Revenue $ 3,504,337 $ 4,004,252 $ 4,973,159 $ 4,560,499 $ 1,330,988 $ 1,596,244 $ 265,256 19.931 Difference $ 879,370 $ 619,685 $ 1,395,924 $ - $ 533,619 $ 479,128 $ (54,491) CODE COMPLIANCE Expenses $ 1,308,545 $ 1,360,117 $ 1,227,999 $ 1,416,346 $ 251,044 $ 331,269 $ 80,225 31.96% Revenue $ 504,251 $ 647,999 $ 1,214,818 $ 1,416,346 $ 370,390 $ 808,394 $ 438,004 118.25% Difference $ (804,294) $ (712,118) $ (13,182) $ - $ 119,346 $ 477,125 $ 357,779 PLANNING DEPARTMENT Expenses $ 3,515,337 $ 3,909,219 $ 3,411,131 $ 5,881,689 $ 818,207 $ 935,872 $ 117,665 14.38% Revenue $ 2,048,770 $ 3,012,230 $ 3,602,852 $ 5,881,689 $ 926,087 $ 1,434,673 $ 513,586 55.46% Difference $ (1,466,567) $ (896,990) $ 191,721 $ - $ 107,880 $ 503,891 $ 395,921 OVERALL SUMMARY Expenses $ 7,453,848 $ 8,658,904 $ 8,216,365 $ 11,858,534 $ 1,866,620 $ 2,384,257 $ 517,637 27.73% Revenue $ 6,062,358 $ 7,669,481 $ 9,790,828 $ 11,858,534 $ 2,627,465 $ 3,844,311 $ 1,216,846 46.31% Difference $ (1,391,490) $ (989,423) $ 1,574,463 $ - $ 760,845 $ 1,460,054 $ 699,209 a Z r Note: Revenue and expense numbers reflect amounts mFnnelsystem. 10 PLANNING & ENVIRONMENTAL RESOURCES, BUILDING AND CODE COMPLIANCE DEPARTMENTS Monroe County issues permits to ensure compliance with Federal, State and local laws. The following charts represent the main services provided: Permits; Job Value; Plan Review; and Inspections that guide development in Monroe County. Note: Total permits have hit an all -time high over the past decade. Jan 2017 Total Issued Permits by Fiscal Year Jan 2017 a 11 PERMIT ACTIVITY BY OFFICE Includes all Reviewingftnspecting Departments: Building, fire, Planning and Environmental 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 ISSUED PERMITS PLAN REVIEWS INSPECTIONS Jan -2016 Jan -2017 .. Jan -2016 Jan -2017 Jan -2016 Jan -2017 ISSUE Jan - 2017 PlairReviews Inspections IS Lower Keys 298 442 $352,660.00 601 642 1,502 1,982 Middle Keys 17 13 $3,084,754.00 56 84 160 122 (ocean Reef 22 20 92 102 185 331 Upper Keys 134 122 592 659 1199 1,471 TQTP L 471 597 1,341 1487 3,046 3,906 Does not Include "Boat Improvement Fund" Revenue. Office=lfArea=Lovaer Keys: stock Island up to 7 mile bridge. Office- 2/Area- Middle Keys: Starts at Duck Keyt© Fiesta Key Channel #5, excl udes- Marathon, Grassy Key, City of Layt Wamorada, and Lower Matecumbe. Office =3 /Area =Upper Keys: North of TavernEer[ reek Bridgeup to Ocean Reef. Offlce 1 {Area= LovaerKeys: Stock l'slandupto7mllebridge. JOB VALUATION OF ISSUED PERMITS S Offlce= 2JArea= M"wddle Keys: Starts es Duck l Grassy Key BY PERMIT "W O RK" LOCATION wrath o n, ssy Key ,. Ctyof Layton, yt on, arashn,GraC and �+ LovaerMasecumbe. Office =3 {Area =Upper Keys: Comparison by office North ofTavernler Creek Bridge up to Ocean Reef. 25,000,000 20,000,000 $19,635, p[I)(IIIII)[IIIII] IlL IIL; 0 .. Jan -2016 Jan - 2017 Lower Keys $5,477,368.00 $8,046,294.00 Middle Keys $352,660.00 $1,546,763.00 Ocean Reef l $524,257,00 $3,635,939,00 Upper Keys $3,084,754.00 $6,406,754.00 TOTAL $9,439,039 $19,635,750 r , a. 12 Jan 2017 25000 20000 15000 10000 5000 0 O� O 0 y O Excludes "N /A" and Logged CSR "L" resulted reviews PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office 13 Total Number of Plan Reviews on Applied Permits by Fiscal Year Ian 2017 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump -out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have 14 become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. 15 Planning & Environmental Resources Applications (A -P) November 2016 January 2017 Alcoholic Beverage Appeals & Settlements Development Agreements Environmental Resources FLU M Amendments Historic Preservation Home Occupation LDRD LUD Amendments Major Conditional Use Minor Conditional Use NROGO Plats Pre -App kH 0 CL a) 0 I 2016 2016 Ld 2017 Planning & Environmental Resources Applications (P -Z) November 2016 - January 2017 Public Assembly Road Abandonment ROGO Shoreline Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Vacation Rentals Variance Variance - Dock (Long) Variance - PC 2016 rd 2016 2017 24 To VR 16 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1S # of applications 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 # of applications 17 18 Planning & Environmental Resources Comparison of Total Annual Applications 450 400 350 300 250 200 150 100 t �l,�t +(, 177 {r �;t -. f ! l� 111 iP 1 +.,.,.,.,`, litl t S i S, �G t��1'1�it S)1k 1 t�i tail ���,i,�;I,r,1sr }{ l4���h }4 i 50 „t� „1Zif... �,t� „Q 2010 2011 2012 2013 2014 2015 2016* 2017* *Includes ROGO Allocation Aoolications Tan GIS OFFICE GIS Projects - Data /Map Requests /TechnicaUProgramming - CRS Web Map Application - Floodplain - Historic Aerials Mapping — In progress - PRP Desktop Tool - Environmental - Repetitive Loss — Mapping - Planning - Elevation Certificates & LiDAR Points — Mapping (in progress) - MCLA -MLS — Web Map Application - Planning - GIS Desktop Software Installs (in progress) - Plat Book Mapping — Planning (in progress) GIS Addressing - 20 New physical address assignments 19 MARINE RESOURCES OFFICE Channel Marker /Buoy Replacements 6 5 4 3 1 0 � o n o u o � � • � m sR o �� February 2016 50.00 March 50.00 April 50.00 May 52,500.00 June 52,844.00 July 50.00 August 5609.00 September 52,156.00 October 50.00 November 50.00 December 50.00 January 2017 54,845.00 Total $12,954.00 Total annual costs for marker /buoy replacements for the past twelve month period were approximately 78% lower than the same timeframe in 2015 ($58,737). Numerous marker replacement /repair jobs will occur over the next several months with the completion of an FWC channel marker grant. 20 Feb March April May June July Aug Sept Oct Nov Dec Jan 2016 2017 Channel Marker Program (Continued): An FWC Florida Boating Improvement Program (FBIP) grant for $70,278 for channel marker repairs was approved by the Board in August 2016, providing for additional marker repairs and replacements that will be performed throughout the late fall and winter. Derelict Vessel Program: Derelict Vessels Removed a 21 Feb March April May June July Augg Sept Oct Nov Dec Jan 2016 2017 Derelict Vessel P Continued): February 2016 548,486.00 March 52,969.00 April 522,168.00 May S16,377.00 June 526,642.00 July S17,769.00 August 550,857.00 September 55,600.00 October 528,946.00 November 549,548.00 December 50.00 January 2017 515,677.00 Total $285,039.00 Derelict vessel removal costs for the past twelve month period were approximately 49% higher than the same timeframe in 2016 ($191,543). Note that the County received an FWC Florida Boating Improvement Program (FBIP) derelict vessel removal grant in April 2016, affording for additional removals which began in July and were completed in August. Numerous removals will occur over the next several months with funds from a new FWC Derelict Vessel Program grant of $165,000. An FWC Florida Boating Improvement Program grant in the amount of $74,943 was executed in April 2016 for removal of sixteen derelict vessels. The removals were completed in August a . a 22 2016. An FWC Derelict Vessel Grant for $165,183 was executed in January 2017 for the removal of fifty derelict vessels which will occur over the next several months. Vessel Pumpout Program: a 23 Vessel Pumpout Program (Continued): Pumpout numbers have exceeded the current quota of 1500 per month nearly every month since the quota was established April 1, 2015 (October 2016 pumpout numbers dipped just below 1500 due to preparation for possible storm conditions early in the month), and Pumpout USA performed its one millionth gallon pumpout in early December 2016. State funding for the pumpout program was transferred from Pumpout USA to the County in November 2015. Total State funding increased in July 2016 to $672,350, covering approximately 92% of the County's program total annual cost of $729,800. a . a 24 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk - ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is proactively identifying code violations while conducting routine field inspections. DEPARTMENT TOTALS: New Cases: 104 Inspections: 1,260 1 New Citations: 0 1800 r -. -.. -.... -. -.. - . -. -.- - - - - - -- - - - - -- - - - - -- - - - - -- - - - - -- - - - - - -- - - - - -- - - - - - -- - - - - -- - - - - - -- . - - - - -- 1600 1400 1200 1000 800 600 400 200 0 o ai 1' ti tip' 1 �b 10 �rl 0 CL 0 0 to LO 0 CL 0 25 UPPER KEYS: New 35 inspections 444 Special I Citations q r£a: q Cases: Completed: Ma Issued: r 27 MIDDLE KEYS: New 24 Inspections 783 Special 67 Citations 0 CEB: 0 Cases: Completed: Magistrate: Issued: 900 800 700 600 500 400 300 2€0 1€0 IP a . a . a 28 LOWER KEYS: New 44 inspections 284 Special 1 4 Citations q Cta: q Cans: Completed: Magistrate: Iw_m r 29 ENGINEERING / ROADS • Card Sound Bridge Repair Project — The contractor is completing repairs to the bridge deck, railings, fender system including navigation lights, and the piles. Project is approximately 90% complete. A 161 day time extension change order is being processed for no additional cost. The additional time is the result of additional repairs not in the original contract and weather conditions preventing work to take place. Expected completion date is the end of July 2017. • Card Sound Toll Study — Design /Build Request for Proposals (RFP) for construction of all electronic tolling upgrades was advertised for responses on February 23, 2017. Responses are due on April 12` Transcore contract for tolling system equipment was approved on February agenda. Staff finalizing agreements with Florida Turnpike Enterprise for toll administrative services. • Lake Surprise Estates Roadway and Drainage Improvement Project - CEI conducted project inspection for substantial completion on February 15, 2017. Final reconciliation Change Order 3 in process. S -8 structure repairs on hold pending investigation by contractor's insurance company. Retainage to be held pending completion of S -8 repairs • Stock Island I Roadway and Drainage Improvement Project — Staff is finalizing front end contract documents; Engineer of record will provide 100% signed and sealed plans on March ls` • Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — Contract and Notice to Proceed sent to EAC Engineering on January 5` Engineer of Record is beginning work. Public input meeting is tentatively scheduled for March 30` • Key Largo I Roadway and Drainage Improvement Project — RS &H task order for CEI services on March agenda for approval. Staff completed front end contract documents and will advertise project for construction bids upon approval from County Attorney. • Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project — Consultant performing additional survey work. Progress conference call held on January 27` 90% plans will be delivered on March 30th. Pigeon Key Ramp Repair Project — The County Historic Preservation Committee approved the project at the February 6th committee meeting. FDOT provided comments on the draft Final Effects Report on February 13` Consultant has addressed comments and resubmitted to FDOT on February 27` for forwarding to SHPO. • Sexton Cove Roadway and Drainage Improvement Project — Contractor has completed installation of 50% of the drainage structures. • US 1 Bayside Pedestrian Bridge — Final FDOT audit was held on February 23, 2017. Final reconciliation change order 4 completed. CEI is preparing final closeout document submittal to FDOT. Retainage will be released after FDOT project closeout approval. • Duck Key Security District Cameras — Staff is working with Comcast to set up accounts for new camera modems. County attorney reviewed three contract and they were sent to Comcast for signature on February 7th • Garrison Bight Bridge Repair Project— SCOP agreement for grant funds was approved by BOCC at the February meeting. Staff sent draft front end contract documents and CEI contract and task order to FDOT for review and approval. Engineer of Record finalized all comments on construction plans. Staff presented details of the construction project to the Key West Chamber of Commerce on February 22" • Sugarloaf Boulevard Bridge Replacement Project — Design on hold at 60% until FDOT puts plans in ERC for review and comment. Staff obtaining a cost estimate from Engineer of Record to develop a preliminary level (30% design) cost estimate to raise the proposed bridge an additional 12" above current design to account for additional sea level rise. a . a . a 30 • Duck Key Bridge Study – Consultant completed the draft Cultural Resource Assessment Survey report on February 14 "; staff reviewed and consultant will submit to State Historic Preservation Office (SHPO) for review and comment. The public alternatives meeting is scheduled for March 2nd at Hawks Cay Resort. • Community Aesthetic Feature Big Pine Key – Consultant has developed six different concepts for review by the Lower Keys Chamber of Commerce. The Chamber selected a concept that is being further developed for the initial submittal to the County and the Chamber prior to being submitted to FDOT. • Monroe County Hurricane Debris Management –Staff submitted draft RFPs to county attorney for review prior to posting for responses. Will also obtain input from Emergency Management on contractor requirements for performance. • Monroe County Debris Management Plan – staff received confirmation from FL Dept. of Emergency Management on February 2nd that FEMA had accepted the County's Debris Management plan for 2% federal cost share under the FEMA Pilot Program. ROAD DEPARTMENT Lower Keys • Mulch deliveries -15 loads with a total of 52.5 tons of mulch, saving of $6,483.75 in dump fees. • Sign Technician - 20 locates, 37 signs and 35 posts • Design /Fabricate 2 large canal air diffuser warning signs with symbols request by Rhonda Haag. • Chip /Brush -20 miles • Right of ways mowed -22 miles • Weed eating -6 miles • Cold patch pot holes- .50 ton • Sweeping County Roads- 4 miles • Swept Higgs Beach. • Picked up Mulch truck ZZ0940/8141 from Palmetto Ford in Miami. • Road Repair on Lytton's Way, Big Pine Key with 36.27 tons of crushed rock. • Road repair on South Street, Big Pine Key with 68.84 tons on crushed rock. Upper Keys 01/23/2017-02/21/2017 • Buzz Bar / Chipper Operation------ - -- • Mowing Operation ----------------------- • Sweeping Operation--------------- - - - - -- • Shoulder Work on Card Sound Road- • Drains refurbished /installed------ - - - - -- • Material pick up-------------------------- • Material picked up at CEMEX --------- • Signs installed---------------------------- locates performed. • Trash Pick up----------------------------- • Road striping operation----------- - - - - -- - -30.96 miles miles -- -68.54 miles --10 miles and 159.74 tons of material used. --73 ft, 3 tons of 457 rock used. - - - - -12 loads 216 tons of millings picked up for free. - - - -- 175.67 tons of DOT crushed rock. -- - - - - 17 new signs installed,6 new posts installed,4 - -- -186 bags approx. 3162 lbs. -4100 ft and 14 gallons pf paint used. 31 • Pot holes in 10 subdivisions-------------- - - - - -- -350 lbs of cold patch used. Special Projects • Degrease toll plaza roadway every 2 weeks • Make new gate for toll plaza • Replace Navigation lights on Card Sound Bridge • Transport roller from KW to KL • Transport Tractor for solid waste for Mike Basham • Transport Dyna -Pak roller from BPK to KL Storm Damage clean up on all Upper Keys subdivisions Duck Key and Conch Key 01/24/2017 Tolls not collected on Card Sound Toll Plaza in January $1,322.00 PROJECT MANAGEMENT / FACILITIES • Senior Nutrition Center- Permits are ready; RFP bid opening scheduled for April 4` Construction contract notice to proceed is anticipated by July; Construction 90 days; anticipated substantial completion mid - October. • MCSO Property Locker- MCSO and Project Management has completed review of 90% drawings, Architect is in the process of revising for 100% construction documents • Crawl Key Fire Academy- The contractor is progressing, with installation of building finishes. The contractor is on schedule. Anticipated completion is April 14th 2017. • Higgs Beach Atlantic Boulevard Relocation- Signed and sealed documents including Tree Commission approval of the Arborist Report is anticipated in April; Permitting including Federal 6F review is anticipated in July 2017; Reviewing the 1983 LWCF grant requirement details to determine if the grant time has been satisfied or if the grant can be surrendered • Bernstein Park- The contractor is constructing the second floor of new community Center. The project is slightly behind schedule but is expected to make up most by the completion date. • Cudjoe Fire Station- AE was directed to provide construction documents by April 30" • Plantation Key Government Center- There is now a 45 day public comment period with DEO anticipated to be complete by March • Marathon Library- Project Management was directed to resolve differences between the solar feasibility study and the opinions of the CCAC on solar voltaics and report back at the March BOCC • Transfer Stations- Transfer Stations - RFP will publish March. Plans resubmitted to permitting with required changes and additions. Anticipated Schedule: construction 180 days; anticipated completion is Fall 2017. • Key West Customs Border Patrol Facility- Columns poured and curing. Finishing steel for tie beams and first floor. Substantial Completion is scheduled for June 15, 2017. Rowell's Water Front Park- The selected AE firm "Little John" was purchased by the large multi - national company S &ME before a contract was signed. An Assignment and Assumption Agreement is being drafted and will be presented to the BOCC in March. Higgs Beach Sand Re- nourishment- Benthic, Bathometric and Topographic surveys being performed. a' . a a 32 w: m= A �FZ JO B BOARD(FUNDEDJOBS2017) Attachment: CAD 1 Monthly Report (2756: Monthly Report) DESCRIPTION CONSTRUCTION LEGAL AE FUNDING q TASK PM ALT PM LOCATION STATUS BUDGET LAWYER FIRM TYPE ACCOUNT 1 East Martello Parking CK CR LOWER 90% design review $ 400,000.00 EAB ?' TYLinn GRANT TDC 2 4a Ramp Repairs CK CR MIDDLE '. Design issues resolved now permitting $ 110,000.00 EAB Kieth &Sch CAP CAPITAL PLAN 3 Cudjoe FS CK DT LOWER -• AE directed to complete mnstuction does $ 4,500,000.00 ' "�X{ CPH CAP CAPITAL PLAN 4 MCSO Boat Lift CK RS LOWER : MCSO to Handle all PM $ 75,000.00 A Reynolds OTH MCSO 5 Harvey FAR CK RS LOWER - Strucutral analysis complete Report due Feb 27 $ 106,000.00 EAB AMEC CAP CAPITAL PLAN 6 Key West CBP CK RS LOWER - -. Under Construction /Amending OAC contract $ 1,250,000.00 MER 1 K2M OTH AIRPORT 7 Key West NDB CK RS LOWER Scheduling location review $ 41,907.52 MER FAA I GEN GEN -FUND 8 Marathon EOC- Programming CK RS MIDDLE ; On Hold until Const funding Identified $ 98,000.00 MER ?: CAP CAPITAL PLAN 9 MCSO Hanger CK RS MIDDLE': On Hold for funding $ 375,000.00 MER :. GEN GEN -FUND 10 MTH- Hangers CK RS UPPER - -• Under Construction $ 1,700,000.00 MER Jacobs OTH AIRPORT 11 Harry Harris Shed CR CK UPPER + Quote is $100,000 over budget $ 25,000.00 A ,$ J Horn CAP CAPITAL PLAN 12 East Martello ADA upgrades CR JY LOWER - Under Construction 90% complete $ 300,000.00 EAB " MBI GRANT TDC 13 Old Court House Gutters CR RS LOWER AE under contract $ 25,000.00 EAB Bender CAP CAPITAL PLAN 14 JB Parapet Removal CR RS LOWER Need to relocate Evidence locker before start $ 250,000.00 EAB CPH CAP CAPITAL PLAN 15 Big Pine Swim Hole CR SS LOWER Construction documents by June 2017 $ 1,000,000.00 EAB ;: Little John GRANT FDOT /CAPITAL PLAN 16 Marathon Library CR I '.. SS I MIDDLE Resolving CCAC comments $ 6,000,000.00 EAB ! SRS CAP CAPITAL PLAN 17 Rowells Marina Design CR SS UPPER - AE firm purchased Assignment does sent out $ 130,000.00,a Little John GRANT TDC 18 Rowells Design and Demo CR SS UPPER Asbestos testing complete $ 247,725.00 '� -t,',; ` Little John GRANT TDC 19 Rowells Landscaping CR SS UPPER -- In Permitting $ 46,000.00 ,,,, /� J Other OTH OTHER 20 Key Largo Park Residence CR SS UPPER - Under Construction 95% complete $ 50,000.00 EAB " Horn CAP CAPITAL PLAN 21 MCSO Chillers '\hd 1 DT LOWER - Under Construction $ 1,350,000.00 EAB %: Seatech CAP CAPITAL PLAN 22 Roth Mold Repairs 7 ` DT UPPER - Under Construction 95% complete $ 35,000.00 EAB County FAC FACILITIES MAINTENANCE 23 MM 30 k '\hd 1 JY LOWER - - FDOTto relocate to Pigeon Key Museum ;? > „(}„ State OTH FDOT 24 Conservation Study k '\hd JY UPPER - -• Draft Review $ 80,000.00 EAB Horn CAP CAPITAL PLAN 25 Sugarloaf Fire Dorm LOWER ! Community /Tower negotiations CAP CAPITAL PLAN 26 PK Court House aaM UPPER - 45 day DEO review period $ 16,000,000.00 CSA CAP CAPITAL PLAN 27 PK- Magnolia Fuel Station Relocation DT I CK UPPER - - Application for road abandonment complete $ 250,000.00 ,,,,A V '.. CSA CAP CAPITAL PLAN 28 MEN Marquee DT CK UPPER -• RFP under review $ 50,000.00 EAB MC GRANT TDC 29 Roth WW Demmm DT I CK UPPER + Village Permitting preparing RFP $ 150,000.00 EAB CSA CAP CAPITAL PLAN 30 PK WW Demmm DT CK UPPER + Village Permitting preparing RFP $ 225,000.00 EAB + CSA CAP CAPITAL PLAN 31 Cudjoe Transfer Station Sewer DT JY LOWER - - Closeout $ 6,500.00 ,� $;i,l County CAP CAPITAL PLAN 32 Gato Fitness Center DT JY LOWER -_= - Smping $ 100,000.00 EAB Pike OTH 33 Big Pine Road Prison DT JY MIDDLE - - - -- Review „ State OTH FDOT 34 Marathon Annex, Repairs DT JY MIDDLE - CO for replacement doors $ 110,000.00 EAB Horn CAP CAPITAL PLAN 35 Transfer Stations Office DT JY MIDDLE ; - - -- Permitting for construction RFP to Pub Late Feb $ 1,000,000.00 EAB ! Pike OTH SOLID WASTE 36 Ellis Renovations DT JY UPPER 90% Schematic design $ 250,000.00 7`A $`L Horn CAP CAPITAL PLAN 37 Big Pine Various Sewer Hook up DT '.. SS LOWER :. Solicited for proposals $ 150,000.00 7-, ,: County CAP CAPITAL PLAN 38 Pigeon Key -Vet Park Sewer hookup DT '.. SS MIDDLE FKAA to handle design and construction $ 750,000.00 FKAA GRANT FKAA GRANT 39 Stock Island Repairs JY CR LOWER - Under construction $ 38,000.00 f�tyA@A4Y TYEC CAP CAPITAL PLAN 40 DJJ Evidence Locker Renovations JY ' -: 'il'JB c LOWER - 90% review complete $ 200,000.00 ,� }>r1J}/ ;` Horn CAP CAPITAL PLAN 41 MCSO Windows JY '�-:'�➢B r LOWER ' - Smping $ 250,000.00 EAB CAP CAPITAL PLAN 42 MCSOFence Replacement lY ' -: 'DDB - "Smping $ 200,000.00 Pike CAP CAPITAL PLAN 43 MCSO Roof JY DT LOWER will RFP after Chiller replacement $ 158,000.00 CAP CAPITAL PLAN Attachment: CAD 1 Monthly Report (2756: Monthly Report) Attachment: CAD 1 Monthly Report (2756: Monthly Report) Correction Facilities • Installed gutters on the Roth Building in PK Stock Island Detention Center • Contractor continued installation of new chillers. • Contractor completed new valve installation. • Contractor installed new threshold on elevator 406 • Contractor completed upgrade in the electric system for new kitchen equipment. Monroe County Detention Center - Stock Island Percentage of customer requested work orders completed within 3 days with KPI 42/ of 96 Customer requested work orders were competed within 3 clays during February 2017 160.00 140.00 120.00 100.00 80.00 60.00 40.00 20.00 0:00 16J a 16Fe 161V7 16Ap 161V7 161 a 16J a 16A 16 16- 16- 16 17 17 n b a r a rye y g Se I O N D Jars Feb % Com plete 86% 82 1 / 645/o 83 % 745/o 78% 6VIo 65% 44% 68 56% 5VIo 44% 42 KPI 0.89 0.79 0.88 1.28: 0.63 1.79 1.49: 1.82: 1.69 1.23 1.12 1.25 1.35 9.6 A Facilities Maintenance/Parks & Beaches Lower Keys • Upgraded to LED lights @ Vet Park • New sewer system in @ Big Pine Park • Placed locks on Habitat for Humanity Bldg • Installed LED lighting @ AARP a . a 34 • Installed 2 new fans and ACs @ Blue Heron • Upgrades to Facility Maintenance Carpenter Shop • Pressure wash backside of KW library • Removed Australian Pine @ Big Coppitt Fire • Exterior and shutter painting @ Bayshore Manor • New flooring installed @ Tax Collector KW • New carpeting installed in CAD office • Installed 55 emergency lights @ FJC • Built new office in OMB • Installed new ice machine @ Gato • Continue to paint new elected officials offices • New signs for Wilhelmina Park • Repaired railing @ Higgs Beach pavilion • Continue to build closets @ Bayshore Manor Upper Keys Murray Nelson Government Center: • Provided assistance in fourteen events. • Assisted the building Department moving 250 Boxes and install Dry Erase Board • Building Dept. keys front door to Allison Williams Plantation Key Courthouse: • Replaced missing letters front of building • Installed computer line from court room into Jury Room • Install two (2) door stoppers Court Room A • Repair Emergency Door and Locks for Court House. • Plumbing Repair Women's / Men's 2 nd Floor • Replace First Aid Kit in courtroom B • Contractor resolved A/C Judge Hamilton office • Install Cord Protector/ Two top Shutters Room A • Install Carpet, Repair Roof in Court B, Paint, install new LED in hallway • Repair Security Door for Deputy Fitzgerald Ellis Building: • Repaired Front Door on the Drug Court side • Replaced two (2) Lamps and one (1) Ballast Roth Building: • Paint Conference room • Resolved one (1) A/C issue. • Clean Carpets 35 • Contractor resolved one (1) A/C issue at the Traffic Department • Replaced two (2) lamps PK Garage: • Disconnected and Installed new compressor • Installed soap dispenser by sink • Remove old not working windows, install new impact windows Key Largo Library: • Removed Broken toilet and Install new in women's Bathroom Islamorada Library: • Change Cylinder to Entrance Door Spottswood Building • Move File Cabinets and Make two (2) keys • Lamp Replacement Four (4) Ballast and Twenty Four (24) Lamps Cardsound toll booth: • Removed wood railing attached to the Porta Pottie Senior Citizen / AARP: • Transport refrigerator and freezer to AARP • Replace pull chain to ceiling fan • Repair toilet PARKS & BEACHES: Key Largo Community Park: • Install corkboard for Cheryl Roock Master Gardener • Repair uneven asphalt next to pool • Paint dug outs Baseball Fields North and South • Move Faucet at Concession stand • Cover graffiti at Skate Park • Contractor repaired four (4) foot Green Fence in between both fields Harry Harris Park: • Painted ten (10) BBQ and four (4) benches • Repair Women Bathroom water drain and toilet • Painted two (2) Pavilions • Repaired Batting Cages with ceiling post Key Largo Animal Shelter • Check Pump alarm Notes: 1. Preventive Maintenance completed for some HVAC units. 2. Performed a safety inspection at the Skate Park in Key Largo Community Park. 3. Performed playground high frequency inspection for all Upper Keys Parks with Playgrounds. 4. Supervisor attended the Energy System Group Tour meeting on February 17, 2017 36 5. Harry Harris Park was scheduled for softball and baseball practices and tournaments. 6. Rowell's Waterfront Park is supporting Mesquite Productions proving one portion of the park as basecamp during the filming of "Bloodline" in the Keys. 7. Provided assistance to the Mesquite productions filming crew at the Plantation Key court house 8. Aerial lift Device February 3,2017 Eight (8) attendees 9. Facility Dude Training on February 21,2017 10. IPM Meeting on February 24,2017 11. Provided Assistance for circus at Key Largo Community Park on January 28 & 29, 2017 FLEET MANAGEMENT • Garage staff completed monthly safety training - (Hand Tools). • Contract repair ongoing; Completion of body fabrication on Sheriff's new mid -size Bluebird bus. • Assisted Risk Management Department with fuel tank insurance RFP. • Assisted FDEP; Corrected and updated pertinent fuel system computer information. • Began FY2018 budget prep. • Annual inspection and contract repairs ongoing; Sheriff's full size Blue Bird bus. • Obtained professional accounting assistance for updating Fleet budget and billing formats. • Approval of new contract for fuel delivery — (Pending) • Seeking contract quotes for sandblasting, corrosion control, and painting of 6000 gallon generator diesel tank at Medical Examiner's Office. • Contract repair ongoing; Extensive warranty work on sweeper truck. • Completed extensive contract repair; Card Sound tractor mower. • Completed extensive contract clutch repair; Road Dept. Dump truck. 2nd truck pending. • Contract repair; Replacement of exhaust systems on 4 portable Emergency Power Generators — (Ongoing). • Processed and put in service; 2 new Ford pickup trucks, and 3 new Ford Escapes for Growth Management Departments. • Processed and put in service; 1 new transport/storage trailer for Facilities Maintenance Department. • 2 Fleet employees scheduled to attend word intermediate training after Feb. training was canceled. • Painting and prefabrication of drive -on lift at Marathon garage - (Ongoing) • 8 new �/z ton pickup trucks for Public Works Departments — (On Order) • 1 new equipment storage trailer for Road Department — (On Order) • 1 new crew cab 3 /4 ton pickup truck for Road Department — (On Order) • 2 new clam trucks for Road Department — (On Order) • 2 new chipper trucks for Road Department — (On Order) • 1 new compact wheel loader for Solid Waste Department — (On Order) • 1 new fork lift for Solid Waste Department — (On Order) • 1 new tractor brush cutter for Solid Waste Department — (On Order) • 1 new plug -in hybrid for Extension Service Department — (On Order) 37 • Assisting Airport with purchase of new ARFF fire rescue truck. • 6 Fleet employees attended bucket truck safety training. • 6 Fleet employees attended HD vehicle lift system training. • Organized hazardous waste storage drums at all garages. Labels for contents identification — (Pending). • Three garages combined provided preventative maintenance and completed approximately (96) unit safety inspections. • 5 vehicles temporarily out of service due to pending safety recall. • Three garages combined opened and /or completed approximately (210) work orders. • Three garages combined processed and distributed approximately (9,400) gallons of unleaded gasoline and (3,000) gallons of diesel fuel. • Pilot test program on 1 Fleet county vehicle with GPS provider - (Ongoing). • Processed monthly preventative maintenance inspection due reports for County, Sheriff, and Health Department units. • Processed monthly fuel billing accounts receivable. • Processed monthly fuel billing; School Board accounts payable. • Processed monthly invoices for Not In- Program unit agencies. • Processed daily /monthly parts and supply accounts payable invoices. • Processing accident repairs for various Departments. • Processing factory safety recalls for various Departments. • Verified toll by plate invoices for various Departments. • Provided programed electronic fuel keys for various Departments. • Standardization of garage oil/lubes — (Pending) • Advertising for applicants to fill Mechanic 1 position Key West. • Advertising for applicants to fill 2; Mechanic 2 positions Plantation Key. • Advertising for applicants to fill Temp Part Time Apprentice Mechanic positions all areas. • Processed paper work to fill Key West Lead Mechanic, and Apprentice Mechanic positions. • Provided new creepers, and low profile oil caddy for mechanics to work more efficiently under vehicles at ground level. • Began process to assist Emergency Management in areas of emergency fuel management and ground support. • Seeking contract quotes for paint refurbishment of HD bucket truck — (Pending) • Marathon upstairs clean -up — (Ongoing). • 50 plus surplus vehicles approved to be advertised - (Pending) • Assisting Fire Rescue with surplus vehicle disposal. • Assisting Airport with surplus vehicle disposal. • Working with Property Manager and County Attorney; addressing written policy for selling and disposing of county vehicles. • Continuing Upper Keys garage facility repairs and enhancements. • Continuing Lower Keys garage facility repairs and enhancements. • Continuing preparation for disposal of obsolete and /or defective junk items. • Marathon Senior Citizen Center Emergency Power Generator repairs — (Ongoing). 38 • Prepping Fleet bulk supply; delivery and storage truck - (Ongoing). • Prepping Fire Rescue service truck — (Ongoing). • Repairing Upper and Lower Keys Road Department clam Trucks — (Ongoing). • New Employee Training, Cross Training and /or Refresher Training for all Fleet Employees (ongoing). SOLID WASTE MANAGEMENT Household Hazardous Waste and E- Waste: • Staff held six household hazardous waste (HHW) collections in February and accepted material from 115 Monroe County residents and 3 businesses. • Staff held the first special Saturday collection in Marathon for 2017. From this collection, staff serviced 66 residents collecting a total of 3,480 Ibs of HHW and 1,820 Ibs of electronic waste (e- Waste) • Staff shipped 24 boxes of e -Waste to be recycled with Electronic Recycling Center (ERC) and filled 26 boxes during this month. • Staff recycled over 880 lbs. of lead sealed batteries with Interstate and 107 Ibs of rechargeable batteries with Call2Recycle. • Our Hazardous and E -Waste Commercial Collection participants included: Long Key State Park, Monroe County IT department, US Fish and Wildlife, Waste Management, Salvation Army, Key West Airport, Boy Scouts, and Monroe County Facilities. • Staff crushed 1300 fluorescent and mercury containing bulbs in house and accumulated one 55 gal. drum of CFL bulbs. • Staff properly handled and released vapors of 480 aerosol paint cans. • Staff recycled over 425 gal of contaminated fluids with EMC oil. • Staff bulked 440 gal. of latex paints and 55 gal. of oil based paints for recycling. • Staff was in Waste Management, Marathon Garbage, and Key's Sanitary service areas with the ongoing inspections of commercial and residential solid waste and recycling services. • Researched new and innovating recycling methods; collected information for educational programs and outreach events; prepared lesson plan. • Contacted outside vendors for green promotional material with Monroe County's logo. • Started gathering information for the Department of Environmental Protection annual report; attended a webinar for the DEP recycling database, Re -Trac. • Staff resolved 110 phone calls related to recycling, HHW, and bulk item disposal. 39