Item N4County of Monroe
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BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
March 15, 2017
Agenda Item Number: N.4
Agenda Item Summary #2735
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
N/A
AGENDA ITEM WORDING: Approval to enter into a $21,499 Task Order 1 for CEI and
construction administration services for the 290 air curtain installation, under the on -call contract
with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services.
ITEM BACKGROUND: Funds are not budgeted or covered by the $50,000 DEP grant for this
project, as the grant funds were applied to the $88,780 construction portion of the project.
Unbudgeted funds from the 304 infrastructure tax fund are required to fund this Task Order.
The County requires the professional on -call services of a consultant to perform project engineering
and related services for the County's canal restoration program. The County advertised an RFQ for
on -call services on August 18, 2016 and received five (5) responses for Category B Canal
Infrastructure Engineering Services on September 28, 2016. Staff met on October 27, 2016 in a
publicly noticed meeting to rank the responses. AMEC Foster Wheeler, Inc. was one of the two
highest ranked consultants selected for an on -call contract. The approval to enter into a $0 on -call
contract is also on this March 2017 BOCC agenda.
This Task Order 1 authorizes AMEC to provide daily on -site CEI services and regular Construction
Administration services for the 290 air curtain installation.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal
Infrastructure Engineering Services for Projects and Category C — Environmental Engineering
Services.
12/14/16: Approval to negotiate on -call contracts with Amec Foster Wheeler, Inc. and Tetra Tech
Inc, the two highest ranked respondents for Category B - canal infrastructure engineering services.
03/15/17: Approval to enter into a $0 on -call contract with Amec Foster Wheeler, Inc. for Category
B canal infrastructure engineering services.
CONTRACT /AGREEMENT CHANGES:
Task Order 1 - CEI services for 290 air curtain
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
AMEC Signed Task Order for 290 CEI and CA 2 -28 -17
FINANCIAL IMPACT:
Effective Date: March 15, 2017 Expiration Date: Upon completion of the Task Order
Total Dollar Value of Contract: $21,499
Total Cost to County: NTE $21,499 Current Year Portion: $21,499
Budgeted: No Source of Funds: 304 Infrastructure Funds
CPI: No Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: O &M Costs
Revenue Producing: No If yes, amount: N/A
Grant: No County Match: N/A
Insurance Required: Yes Additional Details:
03/15/17 304 -23000 - PHYSICAL ENVIRONMENT
$21,499.00
REVIEWED BY:
Rhonda Haag
Completed
02/28/2017 3:58 PM
Pedro Mercado
Completed
02/28/2017 4:04 PM
Budget and Finance
Completed
02/28/2017 4:10 PM
Maria Slavik
Completed
02/28/2017 4:15 PM
Kathy Peters
Completed
02/28/2017 6:11 PM
Board of County Commissioners
Pending
03/15/2017 9:00 AM
N4.a
TASK OR #1 F PRO FESSIONAL ENGINEE SERVICES
- CANA RESTO RATIO N
BETWEEN �
MONROE COUNTY AND
AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC.
FOR CONSTRUCTION ENGINEERING INSPECTION AND ADMINSTRATION
SERVICES CANAL #290 IN BIG PINE KEY, MONROE COUNTY, FLORIDA W
In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 15th day of March, 2017 between Monroe County,
hereinafter referred to as the "County" and Amec Foster Wheeler Environment &
Infrastructure, Inc. hereinafter referred to as "Consultant" where design services are v
allowed if construction costs do not exceed $2,000,000.
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All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This Task Order is effective on the 15th day of March, 2017 and shall expire 60 days
after the final deliverable to the County is submitted.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
to
Task 1: Construction Inspections and Administration LO
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The Consultant will provide construction engineering and environmental site inspections
and construction administration services for the Canal #290 Project. EarthTech
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Enterprises, Inc. was selected as the construction contractor for the Canal #290 Project
and provided a 30 day construction schedule for completion. Below are the services to
be provided:
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a) Site Inspections: The Consultant will provide up to five hours daily site
inspections for the 30 day construction schedule Monday through Friday during
field construction activities through June 1, 2017 and prepare dally work reports 0
showing contractors activities, equipment, maintenance of traffic and
environmental compliance.
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h) Construction Administration — The Consultant will provide consultation and (1)
advice to County regarding the Contractor's performance of the Contract. The
Consultant will liaise with the County, homeowners, and other stakeholders as
necessary to administer the construction contract through the estimated June 1,
2017 project completion date. a,
CEI & CA Services for Canal #290 Air Curtain Installation
Amec Foster Wheeler Environment & Infrastructure Inc.
March 15, 2017
Fa4,e 1 42
Article VII, Paragraph 7.1.1 is amended to include the following:
The Consultant shall be paid monthly for time and expenses based on hourly rates and
the following not to exceed amounts (except where noted):
Task 1: Construction Inspections and Administration $ 21,499.00
Total (not to exceed) $ 21,499.00
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative,
CONSULTANT: WITNES]
AMEC FOSTER WHEELER ENVIRONMENT
&INFRASTRUCTUREINC.
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Signature Date ' g 4Dat/
Title
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: by: FU
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Deputy Clerk Mayor/Chairman
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CEI & CA Services for Canal #290 Air Curtain Installation
Amec Foster Wheeler Environment & Infrastructure, Inc.
March 15, 2017
Page, 2 of 2
N.4.a
CONSULTANT'S EXHIBIT A
, -s,O.,
February 28.2U17
Rhonda Haag
Monroe County Bustninabi|ity/Pnojeots Director
102B50 Overseas Highway, Ste, 248
Key Largo, Florida 38087
Re: Scope of Work Related to Construction Engineering Inspections and Administration
Services related b» Canal #290 Air Curtain Installation in Big Pine Key, Monroe County,
Florida
Dear Ms. Haag:
Anneo Foster Wheeler is pleased to provide you a proposal to assist the County with construction
engineering inspections and administration for the Canal #2S0 Air Curtain Installation in Big P|ma
Details of the proposed scope of services are provided below. A cost estimate to perform these
services under Amec Foster Wheeler's existing contract rate schedule is also included.
Task 1: Construction Inspections and Administration
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Amec Foster Wheeler will provide construction engineering and environmental she inspections LO
and construction administration services for the Canal #29O Air Curtain Project. EarthTeoh
Enterprises, Inc. was selected as the construction contractor for the Canal #208 Air Curtain
Project and provided a30 day construction schedule for completion. Be|Vvv are the Services 1m '~
be provided: pm
m) Ameo Foster Wheeler will provide up to five hours daily site
inspections for the 30 day construction schedule Monday through Friday during field `~
construction activities through Juno 1. 2017 and prepare daily work reports showing �
contractors activities, equipment, maintenance of traffic and environmental compliance.
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b) Construction Administration — Ameo Foster Wheeler will provide consultation and �C)
advice to County regarding the Contractor's performance of the Contract. Foster
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Wheeler will liaise with the County, homemwnero, and other stakeholders ao necessary °-
to administer the construction contract through the estimated June 1 2017 project
completion date. 0
Amoo Foster Wheeler has prepared a cost spreadsheet which provides details of the labor and
expense by task. The total project cost estimate will be performed on a Time and Matehals(T&M)
basis not to exceed $ 21,499, unless approved by Monroe County.
I IPage
Scope of Work for CEI & CA Services
For Canal #290 Air Curtain Installation
Big Pine Key, Florida
Amec Foster Wheeler appreciates the opportunity to assist Monroe County with this exciting project.
Should you have any questions regarding this proposal or need additional information, please contact
Greg Corning at (314) 920-8359 or via email at orea.comingCa)amecfw.ccm,
Sincerely
Amec Foster Wheeler Environment & Infrastructure, Inc.
Ricardo Fraxedas, PE
Chief Engineer
Direct Tel: + 1 305 525 0079
Direct Fax: + 1 305 826 1799
E-mail: ricardo.fraxedas@amecfw.com
Attachments. Cost Spreadsheet
Amec Foster Wheeler Rate Schedule
Greg �Orining, PE
Technical Professi4 - Engineer
Direct Tel: + 1 314 920 8359
Direct Fax: + 1 305 826 1799
E-mail. area.cominaCa)amecfw.com
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Amec Foster Wheeler Environment & Infrastructure, Inc.
2017 Schedule of Fees
Personnel
A. Professional (Engineer, Geologist, Scientist and Project Management)
Staff I
$71.00/hour
Staff 11
$77.00/hour
Project
$86.00/hour
Senior
$109.00/hour
Principal/Project Manager
$155.00/hour
Senior Principal/Senior Project Manager
$159.00/hour
Chief Engineer /Scientist
$194.00/hour
B. Technical Services (Engineering and Science)
Technician I
$45.00/hour
Technician 11
$55.00/hour
Senior Technician I
$60.00/hour
Senior Technician 11
$70.00/hour
Project Administrator/Project
Coordinator/Subcontract Administrator/Project
Accountant
$75.00/hour
Technical Writer/Document Production
$ 78.00/hour
CARD /Draftsperson (includes PC/CAD)
$66.00/hour
CADD/Draftsperson (includes PC/CAD) 11
$101.00,hour
Admin I
$40.00/hour
Admin 11
$52.00/hour
C. Surveying Services
Field Surveyor I
$43.00/hour
Field Surveyor 11
$47.00/hour
Survey Technician I
$67.00/hour
Su rvey Tech n icia n II
$72.00/hour
Survey Chief
$75.00/hour
D. Information Management
I --
Software Engineer
$92.00/hour
Data Technician
$132.00/hour
Senior Software Engineer
$162.00/hour
Business Analyst
$132.00/hour
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Profess and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at106markup.
U. Expenses
A. TravelExpenses
1. Transportation: Company pickup truck/personal vehicle, per mile — current allowable rate per
County and Florida State Statutes
a. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112.062, Florida Statutes
2. Per Diem Expenses: direct expenses in accordance with Florida State Statures
B. Disposal of Hazardous Waste Somp]es
Samples of waste will be disposed by permitted methods after a determination is made that the waste b
defined byR[KAtubehazardous, Due tu the requirements for some hazardous assessments, disposal
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equ / Other Expenses
(Does not include pesonneU
Digital Fie�d Documentation Equipment (cameras,
$75.00/day (min 2 days
water level & measuring tape, GPS units, etc.)
Geophysical Equipment (GPR Equipment)
$1,000.00/day (min 2 days)
Underwater Camera Equipment/Video up to 50
$1,900.00/day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.OD/day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Special equipment or supplies, permits, shipping
Actual cost x 1.15
charges, special printing or other items not
customarily provided by Amec
In-house costs for long distance phone, telex, telecopier, postage — project labor charges x 5%
Ui Subcontract
Subcontract services will be invoiced at a cost multiplied by 1.1S