Item R3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 15 2017 Division: Administrator
Bulk Item: Yes No X
Department: Extension Service
Staff Contact Person / Phone #: Alicia Betancourt/ 8747
AGENDA ITEM WORDING: A resolution of the Board of County Commissioners of Monroe
County, Florida, requesting support for Florida Sea Grant College through Federal Congressional
Programmatic Budget Request fyl8 funding for the National Sea Grant College Program in the amount
of $80 million.
ITEM BACKGROUND: Cuts to the National Sea Grant Program would adversely affect Sea Grant
programs and research in Monroe County. The BOCC wishes to communicate support for National Sea
Grant College Funding.
PREVIOUS RELEVANT BOCC ACTION: Item S -6, Sept. 21 Stetson Contract
Agreement, OF IFAS, Monroe County MOU Signed Oct 1, 2016
CONTRACT /AGREEMENT CHANGES: NA
STAFF RECOMMENDATIONS: Approval
TOTAL COST: 0 INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
BUDGETED: Yes No
COST TO COUNTY: 0 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes _ No x AMOUNT PER MONTH Year
APPROVED BY: County Atty _
DOCUMENTATION: Included
DISPOSITION:
OMB/Purchasing
Risk Management
Not Required
AGENDA ITEM # R 3
Revised 7/09
RESOLUTION NO. 2017-
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA,
REQUESTING SUPPORT FOR FLORIDA SEA GRANT
COLLEGE THROUGH FEDERAL CONGRESSIONAL
PROGRAMMATIC BUDGET REQUEST FY18 FUNDING
FOR THE NATIONAL SEA GRANT COLLEGE PROGRAM
IN THE AMOUNT OF $80 MILLION
WHEREAS, the National Sea Grant program has 50 years of strong bipartisan
support and well- documented tremendous economic benefits to the state of Florida, It
leverages a large amount of local, state and private funds, and it is a unique program in
NOAA in that 95% of the funds appropriated come directly to the states. The work that
is done by Florida Sea Grant is about solving priority problems identified by coastal
constituents; and
WHEREAS, Florida Sea Grant and the three other Sea Grant programs in the
Gulf of Mexico are leading a multi -year study to conduct an independent assessment of
the status of red snapper stocks in the Gulf of Mexico, at the express request of
members of the US Senate and House of Representatives; and
WHEREAS, Florida Sea Grant, in the 1980's, pioneered the best management
practices for deploying and monitoring artificial reefs — today provides training for
artificial reef coordinators in counties — and holds the biennial meeting of reef
coordinators where new methods, rules and issues are discussed. The economy
surrounding artificial reefs, just in five counties in Florida, exceeds $250M a year and
several thousand jobs; and
WHEREAS, the Florida sponge fishery was in serious trouble because
environmental groups were lobbying to have it curtailed due to non - sustainable
harvesting. OF /IFAS and Florida Sea Grant researchers and Extension agents worked
with the sponge industry to discover a new method to sustainably harvest sponges and
taught harvesters how to do it. The work was done in partnership with the industry. As a
result, one of the most sustainable fisheries in the nation continues and it thrives; and
WHEREAS, $75,000 has been awarded to Monroe County from NOAA through
Sea Grant for the sea level rise modeling; and
WHEREAS, $200,000 from Florida Sea Grant for sponge restoration research in
Monroe County was awarded for FY 2017 -18; and
WHEREAS, Local Sea Grant funds average $90,000 - $110,000 and include
funding for one local agent, research projects and specialists. Monroe County and the
University of Florida match more than $500,000 to support Extension including Sea
Grant; and
WHEREAS, the OF -IFAS Monroe County Sea Grant Program partnership was
established with Florida Fish & Wildlife Conservation Commission, Old Dominion
University & project partners to restore shallow -water sponges in Florida Bay. This
large -scale community sponge restoration uses volunteers and scientists to restore
more than 15,000 sponges in Florida Bay using a grant of $379,945; and
WHEREAS, OF -IFAS Monroe County Sea Grant provides the Florida Keys Water
Watch Program- 355 citizens, students and teachers have been trained to perform
monthly water quality testing for dissolved oxygen, pH, salinity and temperature and
enter these data into the Water Quality Database. To date, volunteers are collecting
water quality data at 71 sites from Key West to Key Largo, with more than 525 database
entries. Grant funding for the program exceeds $182,000; and
WHEREAS, Monroe County benefits from Sea Grant monitoring, research and
education funding and have had many Sea Grant experts consult on county issues; and
WHEREAS, the local Sea Grant Agent provides expertise on steering and
advisory committees to support water quality such as the South Atlantic Fishery
Management Council and Florida Keys National Marine Sanctuary Advisory Council;
and
WHEREAS, support from the Florida State and Federal Legislatures to include a
programmatic budget request for FY18 funding for the National Sea Grant College
Program in the amount of $80 million would keep in place the many programs that
benefit Monroe County; NOW, THEREFORE,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA:
Section 1. The Board requests Federal Legislative support for Florida Sea
Grant College through federal congressional programmatic budget requests in fy18
funding for the National Sea Grant College Program in the amount of $80 million,
Section 2. The Board directs the County Administrator to publicize the Board's
position on the Florida Sea Grant Program to the general public.
Section 3. A copy of this Resolution shall be transmitted to Florida Legislators
to prompt action.
Section 4. SEVERABILITY
If any portion of this Resolution is determined by any Court to be invalid, the
invalid portion shall be stricken, and such striking shall not affect the validity of the
remainder of this Resolution. If any Court determines that this Resolution, or any
portion hereof, cannot be legally applied to any individual(s), group(s), entity(ies),
property(ies), or circumstance(s), such determination shall not affect the applicability
hereof to any other individual, group, entity, property, or circumstance.
Section 5. EFFECTIVE DATE
This Resolution shall become effective upon adoption.
ADOPTED this day , 2010
Approved as to form and legal sufficiency:
Pedro Mercado, County Attorney
Sect GTant Association
A request to continue to increase the economic development and resiliency of our
coastal communities through Sea Grant research and outreach activities
The National Sea Grant College Program (Sea Grant) is a joint federal -state investment that supports the
health and resilience of the Nation's coastal communities (including the Great Lakes, Gulf of Mexico and
communities on the Atlantic and Pacific coasts), yielding quantifiable economic, social, and
environmental benefits at the national, regional, state, and local levels. Sea Grant is a unique program
within NOAA that sends 95% of its appropriated funds to coastal states through a competitive process to
solve problems that are identified as critical by public and private sector constituents and our nation's
coastal communities. This is done through the establishment of efficient, cost - effective partnerships
between state universities, NOAA, coastal communities and businesses —who all share in the costs of
solutions — resulting in a leveraging of nearly $3 for every $1 appropriated by Congress.
In 2015 -16 the Sea Grant program helped eng erate an estimated $575 million in economic impacts;
created or sustained nearly 21,000 jobs; provided 33 state-level programs and 534 communities with
technical assistance on sustainable development practices; worked with about 1300 industry, local, state
and regional partners; and supported the education and training of almost 2000 undergraduate and
graduate students. The Sea Grant program achieved this with a Congressional appropriation in FY 2016
of $73 million, which is leveraged with matching funds provided by states, universities, and other
sources.
For the United States to be more responsive to the sustainable economic development potential of its
coastal states, strengthen domestic aquaculture, improve coastal resilience of the nation's communities,
and balance the economic and environmental challenges the country's coastal regions face, the Sea Grant
Association is recommending federal funding of $80 million in FY2018. These funds will
support: sustainable fisheries and aquaculture, resilient communities and economies, healthy coastal
ecosystems, and environmental literacy and workforce development. This funding recommendation is
consistent with S. 3282 which passed the Senate unanimously in 2016.
FY 2018 Appropriations Bill:
Agency:
Account:
Office:
Program:
FY 2016 Funding Level:
FY 2017 Funding Level (CR):
FY 2018 SGA Recommendation:
Commerce, Justice, Science Appropriations Bill
National Oceanic and Atmospheric Administration
Operations, Research, and Facilities
Oceanic and Atmospheric Research
National Sea Grant College Program
$73M
$73M
$80M
FY 2018 Report Language Proposal: $80.0 million is provided to the National Sea Grant
College Program for research, education, extension, and outreach activities. This funding level
supports the key focus areas in the program's strategic plan: sustainable fisheries and
aquaculture, resilient communities and economies, healthy coastal ecosystems, and
environmental literacy and workforce development. The Committee directs NOAA to continue
funding all Sea Grant STEM education and fellowship programs.
The Sea Grant Association (SGA) is a non- profit organization dedicated to furthering the Sea Grant Program concept. SGA's regular
members are the academic institutions that participate in the National Sea Grant College Program. The SGA advocates for greater
understanding, use, and conservation of marine, coastal and Great Lakes resources.
For more information, please visit www.sga.seagrant.org or contact:
James Hurley, SGA President, 608 - 262 -0905, jphurley @wisc.edu
Paul Anderson, SGA External Relations Committee Chair, 207 -581 -1435, pandersongmaine.edu
RATIONALE FOR THE SGA REQUEST
Coastal Communities are Vital to the Nation's Prosperity — More than half of the United States
population lives in coastal counties that generate 58% ($8.3 trillion) of the nation's gross domestic
product (GDP). In 2011, Americans, on average, ate 15 pounds of fish and shellfish per person — 4.7
billion pounds altogether — making the U.S. second in the world in total seafood consumption. The United
States is the leading global importer of fish and fishery products, with 91% of the seafood we eat
originating abroad — half of which is from aquaculture. Driven by imports, the U.S. seafood trade deficit
has grown to over $11.2 billion annually. Tourism is a major economic driver in coastal states. In
California coastal tourism is estimated to contribute $9.9 billion to that state's economy. While in South
Carolina the estimate exceeds $10 billion. The U.S. has jurisdiction over 3.4 million square miles of
oceans — an expanse greater than the land area of all 50 states combined. This is a dynamic area with
biologically diverse habitats that provide a wealth of natural resources and economic opportunities, while
at the same time exposing human and biological communities to coastal hazards such as storms and
hurricanes, shifting shorelines, outbreaks of harmful algal blooms, and water -borne pathogens.
The 2010 Gulf of Mexico Deepwater Horizon oil spill; Superstorm Sandy in 2012; Toledo, Ohio's
drinking water crisis in 2014; and last year's Hurricane Matthew are vivid examples that the depth of our
understanding of our oceans, coasts, and Great Lakes - and our ability to protect and manage them - are
far from complete. Sea Grant is a key partner in developing sufficient capabilities to sustain ocean -
based economies, grow our marine food sector, diversify our energy sources, protect critical ocean and
coastal infrastructure and related natural resources, and train the next generation of scientists,
managers, and stakeholders — all necessary components of a more resilient ocean, coastal, and Great
Lakes enterprise.
The National Sea Grant College Program Contributes to the Economic Health of Coastal States
and Communities — In 2015 -16, the Sea Grant program provide d the following benefits to the nation as
a result of its activities:
• $575 million in economic development;
• 20,700 jobs created or retained;
• 265,602 volunteer hours for outreach;
• 860 undergraduate students supported;
• 1105 graduate students supported;
1300 industry and local, state, and regional
partners assisted;
534 communities implemented new
sustainable practices; and
127,348 acres of ecosystems restored.
Sea Grant Makes A Difference — Ninety -five (95) percent of the Sea Grant funding goes to state
programs where it is used to conduct research, cant' out extension and outreach activities, and deliver
valuable services to the nation. For 50 years, Sea Grant has been at the forefront of creating economic
opportunities, enhancing food and water security, and reducing risks from natural hazards and extreme
events facing coastal communities through research and outreach efforts. Sea Grant is user - driven and
university- based, and fully engaged with regional, state, and local organizations. With $80 million in
federal funding, Sea Grant will leverage significant state and local support, continue to increase the
economic development and resiliency of our coastal communities, and help sustain the health and
productivity of the ecosystems on which they depend.
January 2017
The Sea Grant Association (SGA) is a non - profit organization dedicated to furthering the Sea Grant Program concept. SGA's regular
members are the academic institutions that participate in the National Sea Grant College Program. The SGA advocates for greater
understanding, use, and conservation of marine, coastal and Great Lakes resources.
For more information, please visit www.sga.seagrantorg or contact:
James Hurley, SGA President, 608 - 262 -0905, jphurley @wisc edu
Paul Anderson, SGA External Relations Committee Chair, 207 -581 -1435, pnderson@maine.edu
AMENDMENT No. 2 TO EXTENSION SERVICE
MEMORANDUM OF UNDERSTANDING
THIS AMENDMENT to the Extension Service Memorandum of Understanding (MOU) is made and entered
into this 21" day of September, 2016, between the Board of County Commissioners of Monroe County and
University of Florida.
WHEREAS, the parties entered into a MOU on October 1, 2006, to establish, articulate and enhance the
collaborative relationship between the University of Florida, through the Institute of Food and Agricultural
Sciences, Extension Service (hereinafter referred to as "UNIVERSITY ") and the Board of County
Commissioners (hereinafter referred to as "COUNTY ").
WHEREAS, the MOU was established for a period of five years and expired on September 30, 2011.
WHEREAS, the MOU was established for a period of an additional five years and will expire on
September 30, 2016.
WHEREAS, the parties desire to extend the MOU for another five years; now therefore,
IN CONSIDERATION OF the mutual covenants contained herein, The Parties agree as follows:
1. The contract entered into between the parties on October 1, 2006, shall be amended as follows:
Article VI of the MOU titled "Period of Contract - Renewal — Modification" shall be revised by adding the
following sentence:
"This Agreement shall be extended for the term from October 1, 2016, through September 30, 2021."
2. All other provisions of the Agreement entered October 1, 2006, not inconsistent herewith shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in their respective names
on the date first set above.
Mayor Heather Carruthers
Mayor Pro Tern George Neugent
Commissioner Danny Kolhage
Commissioner David Rice
Commissioner Sylvia Murphy
VILIN, Clerk
Clerk /0 .
BOARD OF COUNTY COMMISSIONERS
OF MO ROE COUNTY, FLORIDA
By
Mayor Pro Me
UNIVERSITY OF FLORIDA
DIVISION OF PONSORED PROGRAMS
By liaw
Asoclad Director of Ra rch
KEVIN MADOK, CPA
MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMPTROLLER
DATE: January 5, 2017
TO: Rhonda Haag, Director
Suslainability & Projects
FROM: Pamcla G. Hancock, Deputy Clcr"
SUBJECT: Item S6 September 21, 2016 BOCC Meeting
Attached is a duplicate original of an agreement with Stetson University to improve
elevation data and analyze opportunities and barriers for the use in sea level rise adaptation
planning lint was approved at the above - mentioned meeting.
Should you have any questions, plensc feel free to contact me at cxL 3130. ''hank you.
cc: County Attorney
Finance
File
WHEREAS, MONORE's participation in the project is more than financial, with various committees,
staff, and citizens contributing to the project, thereby making the project collaborative in nature and
scope.
NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein,
STETSON and MONROE do hereby mutually agree as follows:
Article 1. ALLOCATION AND PAYMENT OF CASH MATCH FUNDS
A. MONROE agrees to allocate and encumber over two years a cash match of $30,000 for the
professional research, facilitation, and police development services of Erin Deady, P.A. as set forth in the
Scope of Work and in Attachment A.
B. MONROE further agrees to pay from the allocated and encumbered cash match $15,000 in Year i
upon receipt of invoices from STETSON for payment associated with the Scope of Work appearing
below for professional research, facilitation, and policy development services of Erin Deady P.A.
C. To align with the prime subcontract between the University of Florida Sponsored Programs Division,
Florida Sea Grant Project R/C -S -65 and STETSON, the allocation and payment of funds compensation
and payment allocation to be made by MONROE shall be made on an annual basis.
D. If STETSON does not receive Year 2 funding under the Grant from the federal funding agency, then
MONROE shall have no obligation to pay $15,000 in Year 2.
E. In Year 1, STETSON agrees to allocate $15,000 of MONROE's cash match to pay Erin Deady, P.A.
for professional research, facilitation, and policy development services in Florida Sea Grant Project R/C-
S-65. Erin Deady, P.A. has in recent years served as the lead investigator for sea level rise and climate
change planning initiatives for MONROE and the Village of lslamorada under contracts competitively
bid previously as consistent with Federal law under 2 CFR 200. Furthermore, MONROE acknowledges
that OF Florida Sea Grant funds will also pay some of the professional services fees incurred by Erin
Deady, P.A., specifically $6,250 in Year 1.
F. The Scope of Work and payment of$15,000 in cash match services in Year I associated with the
professional research, facilitation, and policy development services of Erin Deady P.A. and as described
in the budget justification in Attachment A is as follows:
• $6,000: organization and facilitation of two (2) public workshops;
• $3,000: integrate the project findings into local planning and policy development initiatives;
• $1,500: in collaboration with Thomas Ruppert of Florida Sea Grant development of legal research
publications that broadly communicate lessons learned in the project to a regional audience; and
• $4,500: provide Dr. Evans with annual progress report data.
As described in the Grant, other direct benefits and activities of the grant project consist of a participatory
VCAPS assessment for Monroe County and the Village of Islamorada; HAZUS damage valuations and
visualizations for participating communities; law and policy analysis of issues directly affecting local
adaptation capabilities; and regional analysis comparing how the state and local regulatory environment
impacts resilience planning and adaptation.
Agreement between Stetson University and the Monroe County Board of County Commissioners, NOAA Florida
Sea Grant Project R/C -S -65 t UFDSP00011308 2
Article 5. KEY PERSONNEL
The services of STETSON TR/Pl Dr. Jason Evans and TR/co -PI Erin L Deady are essential to the
performance of this Agreement and are considered personal in nature. Therefore, the duties assigned to
the PI and co -Pis are non - delegable. Any replacement of the co-Pls shall only be made upon the prior
written concurrence of the STETSON TR/PI and MONROE's Contracting Officer.
Article 6. AUDITS AND RECORDS
STETSON agrees to allow MONROE access to all public records, documents, papers, or other material
subject associated with this project pursuant to the provisions of Florida Statute Chapter 119, and made or
received by STETSON in conjunction with its Agreement with University of Florida, Florida Sea Grant
Project R/C -S -65, Subcontract Number UFDSP00011308. An exemption is provided to exclude propriety
or confidential information, personnel records of an evaluative nature, and any legally privileged
information.
STETSON agrees to comply with the requirements of 2 CFR Part 220 - Cost Principles for Educational
Institutions (OMB Circular A -21) and OMB Circular A -133 and its compliance supplements. A copy of
2 CFR Part 220 can be obtained at hftWwww. no,�nv�n /fdVl(.Re�ule/CFR 2012- title2- voII/CFR 2012 -
tW -vol l (accessed 6/17/2016) and a copy of OMB Circular A -133 can be found at
hi�sJ /www,�o�tov /fds�ts/ - 2015 -07- 1WO2015 -17236 odf (accessed 6.17.2016). All records
and reports prepared in accordance with the requirements of OMB Circular A -133 shall be available for
inspection by representatives of MONROE or the Federal Government during normal business hours.
STETSON shall maintain accounts, records, documents, and other evidence showing and supporting all
costs incurred under this Agreement for a period of three (3) years from the date of final payment.
Records that relate to its appeals, litigation, or the settlement of claims arising out of the performance of
this Agreement shall be retained until such audits, appeals, litigation, or claims have been resolved. Duly
authorized representatives of the OF Florida Sea Grant, US Department of Commerce, and MONROE
shall have access to any pertinent books, documents, papers, and records of STETSON to make audits,
examinations, excerpts, and transcripts.
Article 7. TECHNICAL and ANNUAL REPORTS
STETSON is required to submit annual progress reports and a final progress report to Florida Sea Grant
on all work accomplished during the period of performance. STETSON's annual progress reports are due
to Florida Sea Grant on January 31, 2017 and January 31, 2018. The final report is due forty-five (45)
days from the end of the subcontracted date of 1/3112018.
Article 8. INDEPENDENT CONTRACTOR
The parties to this subcontract shall comply with all applicable federal, state, local laws and regulations
and nothing in this subcontract shall be construed to require either party to violate such provisions of law.
Article 9. ACCESS TO RECORDS, SITE VISITS, RECORDS RETENTION
With reasonable notice given, STETSON will allow MONROE, or any of its duly authorized
representatives access to any STETSON books, documents, papers, and records which are directly
pertinent to the performance of this subcontract for audit purposes during the period of the subcontract
and for a period of three (3) years following the closing date of the Agreement between STETSON and
Florida Sea Grant.
Agreement between Stetson University and the Monroe County Board of County Commissioners NOAA Florida
Sea Grant Project R/C -S-651 UFDSP00011308 4
If to MONROE:
Rhonda Haag, Director of Sustainability and Projects
Monroe County
102050 Overseas Highway, Ste. 246
Key Largo, FL 33040
Haag- Rhonda@MonroeCounty- Fl.gov 1305 453 8774
or to such other addresses as the party to be notified may designate from time to time in writing by like
notice to the other party.
Article 12. COMPLIANCE REGULATIONS
STETSON and MONROE certify that the following Federal requirements will be implemented:
Pursuant to the requirements of OMB Circular A -129, STETSON and MONROE certify that they are not
delinquent on any Federal debt.
Pursuant to Executive Order 12549 and implementing rule, STETSON and MONROE certify that they
presently are not debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal department or agency.
STETSON and MONROE agree to provide a Certification Regarding Lobbying pursuant to Section 1352,
Title 31 of the US Code.
Article 13. SANCTIONS FOR NON - COMPLIANCE
If STETSON materially fails to comply with the terms and conditions of this Agreement, MONROE may
take one or more of the following actions, as appropriate in the circumstances.
1. Temporarily withhold cash payments pending correction of the deficiency by STETSON.
2. Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost
of the activity or action not in compliance.
3. Wholly or partly suspend or terminate this Agreement.
4. Withhold further cash match for this project.
5. Take other remedies that may be legally available.
Article 14. ASSIGNMENT OR SUBCONTRACTING
STETSON shall not assign, transfer, or convey this Agreement or any part thereof, or any interest herein
%,, ithout the prior written consent of MONROE.
MONROE shall not assign, transfer, or convey this Agreement or any part thereof, or any interest herein
without the prior written consent of STETSON.
Article 15. NON - WAIVER
A waiver by either party of any of the terms or conditions, or covenants of this Agreement in any instance
shall not be deemed or construed to be a waiver or any such term, condition, provision, or covenant for
the future, or any subsequent breach of same.
Agreement between Stetson University and the Monroe County Board of County Commissioners t NOAA Florida
Sea Grant Project R/C -S-65 ; UFDSP00011308 6
ATTACHMENT A
Letter from Monroe County to Review Committee Members
included in the Grant and the fully executed subcontract (with
redactions of sensitive salary data) awarded to Stetson -
University by the University of Florida Board of Trustees,
Florida Sea Grant Project R./C -S -65, Subcontract Number
UFDSP00011308 and with the title "Advancing Understanding
of Risk: Increasing Accuracy of Hazard Damage Assessment
Tools by Improving Base Data and Analyzing Opportunities and
Barriers for Use in Adaptation Planning"
PI Jason Evans
Aurcement bet«een Stason Universit% and the Nion- ,•r Counn Board ofCounv. Cornmission:rs NUAA Florida
sea Grant Project KC -s -65 U1•U51'00011308 8
Thank you for your consideration. i encourage you to support this project and I look forward to our
County's participation in this project.
Best Vega ,
Debbie Frederick,
Deputy County Administrator
Monroe County, FL
Cc: Rhonda Hang
SUBCONTRACTOR Project Director is as follows:
Dr. Jason Evans,
Assistant Professor
Environmental Sicence and Studies
421 N Woodland Blvd Unit 8318
Stetson University
DeLand, FL 32723
Telephone: 386-822-7910
Email.javansl@stetson.edu
2. SUBCONTRACTOR Project Director is essential to the SUBCONTRACTOR work being performed
and no change to SUBCONTRACTOR Project Director may be made without written approval of
FLORIDA. Such request shall be made to the FLORIDA Administrative Officer. If a suitable replacement
cannot be agreed upon, FLORIDA may terminate this agreement with 30 -days written notice.
ADMINISTRATIVE NOTICES
Notices required in connection with the administration of this Subcontract shall be delivered to respective
Administrative Office as follows
FLORIDA Administrative Officer is as follows:
Edwin Harvey, Assistant Director
FI Sea Grant College Program
University of Florida
Box 110400
Gainesville, FL 32611 -0400
Telephone (352) 294 -0759
Email: ejh@ufl edu
SUBCONTRACTOR Administrative Officer is as follows
Carol Buckels, Director
Grants, Sponsored Research & Strategic Initiatives
Office of Academic Affairs
421 N Woodland Blvd Unit 8277
DeLand. FL 32723
Telephone 386- 738 -6686
Email cbuckelsQa stetson edu
REPORTING REQUIREMENTS
1. SUBCONTRACTOR is required to submit one (1) original of the following report(s) to FLORIDA
Project Director.
Report Type Due No Later than
Monthly Progress Report NA
Quarterly Progress Report NA
Annual Progress Report January 31" for each year of the Project
Final Progress Report 45 days from Subcontract end date
2. These narrative reports should provide an assessment of what has been accomplished during the
reporting period with the final report covering the entire Subcontract period
3. Payments shall be withheld until the required reports have been received and approved by FLORIDA
Project Director.
And be remitted to the following address.
If by mail or overnight delivery send to:
University of Florida
Subcontract Manager
Contracts and Grants Accounting Services
123 Grinter Wall
PO Box 113001
Gainesville, FL 32611 -3001
Phone. 352- 273 -3486
Fax: 352 - 846 -0137
If by email send to:
Subcontract-manaoer�ufl.edu
6. At anytime FLORIDA may request additional documentation to support charges on the invoice.
7. SUBCONTRACTOR shall, if necessary and upon request, provide expenditure documentation In
detail sufficient for a proper pre and post audit thereof.
8. All travel expenses to be reimbursed under this subcontract shall be in accordance with Florida
Statutes Section 112 061, with the exception that non -State of Florida personnel performing travel under
a sponsored research subcontract may be reimbursed for travel expenses in accordance with the
provisions of the prime award and the travel allowances established by the SUBCONTRACTOR.
9. FLORIDA's obligation to pay under this subcontract is contingent upon an annual appropriation by the
Legislature and the obligation of funds by the prime funding agency
ALLOWABLE COSTS
1 SUBCONTRACTOR may request reimbursement for only those allowable, allocable and reasonable
costs for the work performed under this Subcontract, as determined by, and in prevailing order of the
following (1) the Subcontract Conditions, and (2) the PRIME AWARD, attached hereto as Appendix E
2. A�
INTELLECTUAL PROPERTY
1. SUBCONTRACTOR, by signing this Subcontract agrees to be bound by the PRIME AWARD terms
and conditions that govern Intellectual Property Rights, to the some extent as FLORIDA is bound.
2. SUBCONTRACTOR agrees to provide a copy of any intellectual property disclosures (invention
disclosure) and/or reports required of the PRIME AWARD to the FLORIDA Office of Technology
Licensing
3. Any questions regarding the proper interpretation of a specific clause incorporated herein should be
referred to the FLORIDA Administrative Contact
ACCESS TO RECORDS. SITE VISITS. RECORD RETENTION
With reasonable notice given, SUBCONTRACTOR will allow FLORIDA, or any of their duly authorized
representative's access to any SUBCONTRACTOR books documents papers and records which are
directly pertinent to the performance of this Subcontract for audit purposes during the period of the
Subcontract and for a period of 3 -years following final payment made under this Subcontract
2. FLORIDA shall reserve the right to unilaterally cancel the Subcontract should SUBCONTRACTOR
refuse to allow public access to all documents, papers, letters, or other material subject to the provisions
of Florida Statute Chapter 119, and made or received by SUBCONTRACTOR in conjunction with the
Subcontract An exemption is granted to exclude proprietary or confidential information, personnel
records of an evaluative nature, and any legally privileged information.
WIT =77
3. FLORIDA shall consider the employment by the SUBCONTRACTOR of unauthorized aliens a
violation of section 274A(e) of the Immigration and Nationality Act Such violation shall be cause for
unilateral cancellation of this Subcontract.
4. Either party may terminate this Subcontract at any time, for any reason other than stated, upon no
less than thirty (30) day's upon receipt of written notice to the other parties Administrative Officer.
Termination for Breach
1. FLORIDA will provide written notice of intent to terminate for breach to the SUBCONTRACTOR
Administrative Officer no less than fifteen (15) days in advance of termination date and will state
provisions it considers breached.
2. Unless SUBCONTRACTOR breach is excused FLORIDA may, by written notice of breach to
SUBCONTRACTOR, terminate the whole or any part of this Subcontract if SUBCONTRACTOR fails to
provide Services called for by this Subcontract within the time specified herein or any extension thereof,
Termination shall be upon no less than twenty -four (24) hours' notice in writing and delivered to the
appropriate Administrative Officer of the other Party. SUBCONTRACTOR shall continue the performance
of the non - disputed portions of the Subcontract to the extent not terminated under the provisions of this
clause.
3. Waiver of breach or any provisions of the Subcontract shall not be deemed to be a waiver of any
other or subsequent breach, and shall not be construed to be a modification of the terms of this
Subcontract.
Termination Agreement
After receipt of a notice of termination, and except as otherwise directed, SUBCONTRACTOR shall:
1. Stop work under the Subcontract on the date, and to the extent specified in the notice of termination
2. Place no further orders or subcontracts for materials, services, or facilities, except as may be
necessary for completion of such work under the Subcontract as is not terminated.
3. Terminate all orders and subcontracts to the extent that they relate to the performance of work which
was terminated.
4. Handle all property purchased under this Subcontract in accordance with the terms of the Prime
Award.
5. Prepare all necessary reports and documents required under the terms of the Subcontract up to the
date of termination, including the final report due at the end of the project, if any, without payment for
services rendered in completing said reports beyond termination if said reports are not completed prior to
termination date.
6. In the event of termination, SUBCONTRACTOR will be reimbursed for all costs properly incurred and
any non - cancelable obligations properly incurred through the effective date of termination.
APPENDIX A
SEA GRANT PROJECT SUMMARY FORM
INSTITUTION: Stetson University
TITLE: Advancing Understanding of Risk: Increasing Accuracy of Hazard Damage Assessment Tools
by Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning
REVISION DATE:
INITIATION DATE: 2/1/2016
COMPLETION DATE: 1/31/20I8
PRINCIPAL INVESTIGATOR: Jason Evans EFFORT: 2.75 MM
AFFILIATION: Stetson University
CO- PRINCIPAL INVESTIGATOR: EFFORT:
AFFILIATION:
ASSOCIATE INVESTIGATOR 1: EFFORT:
AFFILIATION:
ASSOCIATE INVESTIGATOR I EFFORT:
AFFILIATION:
S.G. FUNDS: $75.000 STATE MATCHING FUNDS: $37
PASS - THROUGH FUNDS: LAST YEAR'S PASS - THROUGH FUNDS:
RELATED PROJECTS:
SEA GRANT STRATEGIC PLAN CLASSIFICATION: Hazard Resilience
OBJECTIVES: Our first objective is to extend and evaluate the effectiveness of using existing local
engagement tools, specifically the Vulnerability, Consequences, and Adaptation Planning Scenarios
(VCAPS), which we will use in conjunction with the NOAA OCM Sea Level Rise Viewer and CanVis
visualisation tools in the diverse participating communities in the South Atlantic Region. Our second
objective is to develop more accurate, survey- quality local elevation data to develop more precise hazard
damage cost assessments. Our third objective is to utilize the data developed in this project, the hazard
assessments, and the community engagement results to inform the local hazard planning, policy, and legnl
framework in order to build local govemment capacity to address coastal risks.
METHODOLOGY: Our methodology is designed use a participatory process to build local government
capacity in a four -state coastal region, to better visualize and understand local coastal hazard risks, and
analyze the legal and policy factors that impact adaptation responses. Our methodology includes four
interrelated components: data development and analysis. community engagement, law and policy
analysis, and regional assessment. The end products will be:
1. A participatory VCAPS assessment for each community;
2. HAZUS damage valuations and visualizations for participating communities;
3 . Law and policy analysis of issues directly affecting local adaptation capabilities; and
Advancing Understanding of Risk: Increasing Accuracy of Hazard Damage Assessment Tools br
Improving Base Data and Analyzing Opportunities and Barriers for Use in Adaptation Planning
Revised Methodology
Our methodology is designed use a participatory process to build local government capacity in a four -state
coastal region, to better visualize and understand local coastal hazard risks, and analyze the legal and policy
factors that impact adaptation responses. Our methodology includes four interrelated components: data
development and analysis, community engagement, law and policy analysis, and regional assessment. The
end products will be:
1. A participatory VCAPS assessment for each community;
2. HA7_US damage valuations and visualizations for participating communities;
3. Law and policy analysis of issues directly affecting local adaptation capabilities; and
a. Regional analysis comparing how the state and local regulatory environment impacts resilience
planning and adaptation.
A. Community Engagement
Our first objective is to extend and evaluate die effectiveness of using existing local engagement tools.
specifically the Vulnerability, Consequences, and Adaptation Planning Scenarios ( VCAPS), which we will
use in conjunction with the NOAA OCM Sea Level Rise Viewer and CanVis visualization tools in the
diverse participating communities in the South Atlantic Region.
The data development, damage assessments, and adaptation discussions will be based upon a specific local
needs and priorities identified using the VCAPS methodology. Local government and community leaders
will identity critical infrastructure, public property, and important cultural and historic resources that are the
most important components for their disaster resilience and recovery. VCAPS sessions will be conducted
in all participating communities
B. Data Development and Analysis
Our second objective is to develop more accurate, survey - quality local elevation data to develop more
precise hazard damage cost assessments.
This project proposes to demonstrate a model for improving damage assessments of critical infrastructure
by: (1) digitizing building footprint in a G1S format for structures associated with critical infrastructure
identified through the VCAPS process where such data is not currently available, and (2) digitizing
elevation data contained in Elevation Certificate surveys for the locally identified critical infrastructure
elements to be connected with the neu or existing building footprint data. Where Elevation Certificates are
not available, GPS elevation points will be collected. This data will be used to implement the FF.MA
(2013) HALUS MI-12.1 mode, the results of which will be greatly improved by the inclusion of this newly
developed data.
This data development process and HALOS modeling will be conducted in the Georgia, Florida. and South
Carolina communities. In North Carolina, %% here this data already exists through the 11IRM work, the North
Carolina team, in partnership with FL co -PI Evans and GA Collaborator James Nolan, will obtain raw data
about Nags Head from the I1-IRM database and run HALUS for Nags Head while working directly with the
town on how to best utilize this information for resilience planning. NC Collaborator Whitehead and GA
Collaborator Pippin with the assistance of associated graduate students will supplement this analysis with
additional mapping (if needed), as well as gathering infonnation on additional adaptation options, mapping
damage assessments based on VCAPS - identified needs.
APPENDIX B
I U S Deperanent of Commence - National oceanic 8 Atmospheric Administration - NOAA
SEA GRANT BUDGET FORM 80.4
The Indottot0on required on thk rorm to required to obtain Now I gram kxm t and d be used to
dganhbne a* cog of each end the allawalsift of funds.
Sao Gram OMB No O61a.02/2
Form Approved Expiration Data 0713112011
Complow a' - ligai shut for each Fear or the pealed
Aka, c-pkft a aft 11 mtetl M radillear pMOML
0
Grantee tmtltudon: smsorl
GrantiPm1oa Number 0
Grant budget period- 0210 - 1/31/2016
Prinnfp tl Irry tor. Jason M Erarha
0
Duration / Months. 24
A. Salaries and ft"
No. of
People
Man
Months
SEA GRANT FUNDS
MATCHING FUNDS
1 Senor Penonnet:
s (Co) P
b Associates (Fowky or Slelf)
S ub total
2 Other Personnalt
1
1
275
000
2.75
0
01 0
0.
a. Professionals
0.00
0 p
b Research Associates
0.00
0 0
C. Research AsAJGrad. Students
AO
0 0
d prof School Students
6 Pro -9aN Sludents
f seaatarlalclorkal
2
000
600
000
_
0
0 0
p
of
q. Tochnic*Shop
0.00
0
p
h Other 0.00
Tote alaries and 31 8.75
B. frime BanMts hMhen cholilled w dirocl cost
Total Salaries. and FrkMo Benefits LA and B
0
M
0
0
0
p
C. Permanent E uip'm
01
0
D. ftiftntlable Supplies and E ulpmeM
0
0
E. Trap m.
1 Domestic- US and its possessions Me Puerto Rico
8.076
0
2 rtxmaoon a
0
0
Travel - Total
6 076
0
F. Publications and Documantatlon Cost
p
0
G. Other Costs
1. ComprrerCosts
0
0
2 Conwitants
11250
35.000
3 s Library, and Cam wieatlon
0
0
4 and sarhdoes -
p
0
5 Fuel, Baal time Vehicle Usage, Space Rental
0
0
6 TWban ! stipend
7. sub ordraol - Other hmulken
8. Warktho Cosh
0
0
0
0
0
9.
a
0
Total Other Costs
23.875
35 000
Total Dlnwt Costs JA thra h G
Modlfiad Total Direct Cost
62,158
62.158
35,000
35.D00
Indirect Costs: S.G x Notch x
Sea Grant Funds r Grandee Match On E!mw % of MTDC
Sea Grant Funds a Grandee Makh Off Cempus'.K of MTDfi
? Other 10C. E=!& Antuleatlon
Total Indirect Costs
p
TOW Coss
75
_ 7 500
BUDGET JUSTIFICATION
Proposal: South Atlantic Regional Research on Coastal Community Resilience
Florida Principal Investigator: Jason M. Evans, PhD: Assistant Professor of Environmental
Science; Stetson Universit.
Proiect Year 1
A. Salaries and Wages
1. Senior Personnel
Project request: 4�Sea Grant funding
Dr. Jason Evans of Stetson University will serve as principal investigator for the Florida
component of this project. Specific duties will include technical assistance for geospatial
analyses, supervision of undergraduate research assistants at Stetson University, public
presentations at project workshops, and authorship of technical project reports. outreach
publications, and peer review publications in collaboration with project partners. The total
estimated faculty time for this scope of work in year I is 1.25 months of summer research effort.
Sea Grant support of �, as calculated by a 12 -month equivalent salary of� is
requested for this faculty effort.
2. Other Personnel
Project request: IMMSea Grant Funding
Sea Grant support offM is requested for one undergraduate research assistant to work under
the supervision of Dr. Evans in Stetson University's Environmental Science and Public Health
Geographic Information Systems (GIS) laboratory. The student will digitize building footprints
and stormwater infrastructure using GIS software, assist with hazard modeling, and provide
logistical support for project workshops. The student will receive 3 months (480 hours) of
funding support at Stetson University's undergraduate research assistant rate of1M per hour.
which isaft.
B. Fringe benefits
Project request: §M Sea Grant funding
Dr. Jason Fvans -M calculated a 9% of salary
Undergraduate student assistant - §calculated @ 9% of salary
C. Permanent Equipment
Project request: No funding request is being made for permanent equipment in Year 1
D. Expendable Supplies and Equipment
Project request: No funding request for expendable supplies in Year 1
(i.e., Modified Total Direct Cost in budget form 904) in the Year I Sea Grant request budget,
this amounts to � of indirect costs as charged at the J� rate. The difference between
eligible indirect costs at the negotiated federal rate of=* orj�, and the request of
�at the rate is�. Of that waived indirect cost ofM, Stetson University is
applying imas an in -kind match in Year 1. Indirect costs for the University of Florida
subcontract, which are noted above in Other Costs. are described fully in the University of
Florida budget.
Protect Year 2
A. Salaries and Wages
1. Senior Personnel
Project request:§�Sea Grant funding
Dr. Jason Evans of Stetson University will continue as principal investigator for the Florida
component of this project. Specific duties will include implementation of geospatial analyses,
supervision of undergraduate research assistants at Stetson University, public presentations at
project workshops, and authorship of technical project reports, outreach publications, and peer
review publications in collaboration with project partners. The total estimated faculty time for
this sco a of work in year 2 is 1.5 months of summer research effort. Sea Grant support of
as calculated by a 12 - month equivalent salary of4� (assumed 3% cost of living
salary increase over Year 1). is requested for this faculty effort.
3. Other Personnel
Project request: @M Sea Grant funding
Sea Grant support of� is requested for one undergraduate research assistant to work under
the supervision of Dr. Evans in Stetson University's Environmental Science and Public Health
Geographic Information Systems (GIS) laboratory. `f he student will perform hazard and decision
support modeling under the supervision of Dr. Evans. provide logistical support for project
workshops, utilize the project as the basis for a senior research project at Stetson University, and
present results at one regional or national confcrence.'fhe student will receive 3 months (480
hours) of funding sup ort at Stetson University's undergraduate research assistant rate ofm
per hour, which is
2. Fringe benefits
Project request:�Sea Grant funding
Dr. Jason Evans - calculated -d 9% of salary
Undergraduate student assistant - JW- alculated . d 9% of saiarr
3. Permanent Equipment
Project request: No funding request is being made for permanent equipment in Year 2
1
indirect cost rate ofa� for eligible direct costs. As applied to the �of direct costs
(i.e., Modified Total Direct Cost in budget form 90 -4) in the Year l Sea Grant request budget.
this amounts to @W of indirect costs as charged at theSM rate. The difference between
eligible indirect costs at the negotiated federal rate offM or JIM and the request of
at the � rate is qW. Of that waived indirect cost of I= Stetson University is
applying � as an in -kind match in Year 1. Indirect costs for the University of Florida
subcontra& which are noted above in Other Costs, are described fully in the University of
Florida subcontract budget.
APPENDIX D FEDERAL COST SHARING REPORT
STATE UNIVERSITY SYSTEM SEA GRANT PROGRAM
Principal Investigator: Jason Evans
Grant Period From: 02101/18 To 01/31/18
Expenditure Report Period From To
Your Account Number: UFDSP00011308
Sea Grant Number. RJC -S-85 NA140AR4170108
Column 1 Column 2 Column 3 Column 4
Budget Current Cumulative Balance
Awarded Expenditures Expenditures Column 1 minus 3
Salaries
Fringe Benefits
Subcontracts and
Consultants
Exp. Supplies
Travel
Publications
Other Costs 97,500.00
Tuition & Stipend
Equipment
Total Direct Costs 17,500.00
Indirect Costs 1,25000
Total Cost 18,750.00
Travel: 'Items purchased under Equipment this period
In State $ 1)
Out of State $ 2)
Foreign $ 3)
Total Travel
'• Indirect Cost: of =
I.D.0 % MTDC I.D C.
(" ANY I.D.C. THAT DOES NOT FIT THE ABOVE FORMULA WILL NEED TO BE EXPLAINED.
MTDC NEVER INCLUDES COST FOR STIPENDS, EQUIPMENT, OR SUBCONTRACTS.)
I hereby certify that to the best of my knowledge and belief that the above expenditures reported on
this account, are complete, accurate, and in accordance with appropriate grant policy and
federal cost accounting standards. Supporting documents are available for audit
Signed
Title
Institution
Phone