Roof Replacement 03/15/2017KEVIN MADOK, CPA
MONROE COUN'T'Y CLERK OF THE CIRCUIT COURT & COMPTROLLER
DATE: March 24, 2017
TO: Tammy Sweeting
Administrative Assistant
FROM: Pamela G. Hanco.
SUBJECT: March 15th BO Meeting
Enclosed is a duplicate original of Item C3, Task Order with Bender & Associates
Architects, P.A. for $80,000.00 for architectural services for the roof replacement at the East
Martello, funded by the Tourist Development Council, for your handling.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney electronic copy
Finance electronic copy
File
TASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER & ASSOCIATES ARCHITECTS, P.A.
FOR EAST MARTELLO ROOF REPLACEMENT
KEY WEST, FLORIDA
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on the 21 S` day of January, 2015, and as amended on the 18` day
of January, 2017, between MONROE COUNTY, hereinafter referred to as the "County," and
BENDER & ASSOCIATES ARCHITECTS, P.A., hereinafter referred to as "Consultant"
where professional services are allowed if construction costs do not exceed Two Million and
00 /100 ($2,000,000.00) Dollars, or for study activity if the fee for professional services for each
individual study under the contract does not exceed Two Hundred Thousand and 00 /100
($200,000.00) Dollars, (hereinafter referred to as the "Agreement ").
All terms and conditions of the referenced Agreement apply to this Task Order, unless this Task
Order amends, adds, or modifies a provision or an Article of the Agreement of which will be
specifically referenced in this Task Order and the amendment, addition, or modification shall be
precisely described. These additions apply only to the project referenced in this Task Order.
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This Task Order is effective on the 15 of Mar6h 2017.
1. In accordance with Article II SCOPE OF BASIC SERVICES of the Professional
Architectural and Engineering Services Agreement, the Consultant will perform services
as described below:
a. Consultant shall conduct an on -site evaluation of existing conditions, develop
details for discussion, conduct a meeting with the County and Key West Art and
Historical Society staff and provide a draft and final report. This evaluation will
be referred to as the Consultant's "assessment findings" and will be utilized to
determine the scope of the construction bid.
b. Consultant shall utilize the scope of work required in the assessment findings as
the basis of design and then detail these areas on the construction documents. The
Consultant shall prepare drawings and specifications that comply with the
Secretary of the Interior's Standards and coordinate with and obtain approvals
from the County, State Division of Historical Resources, and the Key West
Historic Architectural Review Commission (HARC).
c. Consultant shall provide construction bidding services to include evaluating
qualifications' submittals, listing contractors meeting the requirements,
evaluating all bids, and making a recommendation for award. Consultant shall
attend the pre -bid conference(s) and respond to bidder questions by addenda.
d. Consultant shall provide construction administration services including:
conducting, at a minimum four (4) on -site progress meetings to confirm
compliance with the contract documents; filing field reports; approving
contractor's submittals, answering contractor's questions, reviewing and
recommending approval of contractor invoices, and final punch list/acceptance.
2. In accordance with Article VII paragraph 7.1.1, the County shall pay the Consultant a
lump sum fee of Eighty- Thousand and 00 /100 ($80,000.00) Dollars paid on percent
complete basis for the following phases:
a. Assessment & Design — consisting of a final assessment report— $28,000.00 upon
document review and approval by the Director of Project Management.
b. Construction Documents — consisting of drawings and specifications setting forth
in detail the requirement for the construction of the project — $32,000.00 upon
document review and approval by the Director of Project Management.
c. Bidding Phase — $4,000.00 upon completion.
d. Construction Administration — $16,000.00 upon final acceptance.
All other Terms and Conditions of the Task Order shall remain in accordance with the
Agreement dated January 21, 2015, and as amended on January 18, 2017.
IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly
as representative.
` AttE MADOK, Clerk
Deputy Clerk
Date: V Y l MIA 2 ° It 7
(Seal)
Attest:
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BOARD OF COUNTY COMMISSIONERS
BENDER & ASSOCIATES ARCHITEU P.
OF MONROE COUNTY, FLORIDA
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AGVRO CERTIFICATE OF LIABILITY INSURANCE DATE PIMIDDIYWY)
02/10/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certikate Folder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
N SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may reWire an endorsernenL A ststenwnt on
this certificate does not confer rights to the cerlMcate holder In lieu of such endorsement(s).
PRODUCER
Collinsworth Ins i Risk Mgat Services In Erinn E Collinsworth
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miaai Springs FL 33266
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Sender 4 Associates Architects, P.A.
410 Angela Street
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Rey Nest FL 33040
COVERAGES CERTIFICATE NUMBER: car ID 558 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAWS.
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THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN
TYPE OF IMS RIANCE
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEMICLES (ACORD 101. AddNlenal ReneAs Schedule, may be adoched N more eases Is "Wed)
Nonroe County Board of County Cossissioners is an additional insured, excluding professional
services, on the General 4 Auto Liability.
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W 1a08Ki013 AGUKU GURPURATI0N. AN rl" reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN
Monroe County board of County commissioners
ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Project manager
1100 Simonton St.,
AUTHOR= REPRISSITATNE
221.6
� Neat )ti 33040
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W 1a08Ki013 AGUKU GURPURATI0N. AN rl" reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
Page 1 of 1