4th Supplement 03/23/2016AMY REAVILIN, CPA
CLERK OF CIRCUIT COURT &COMPTROLLER
MoxnoE couxrr, FLORIDA
DATE: April 6, 2016
TO: Mayte Santamaria
Senior Director, Planning and Environmental Resources
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller CIZ,
At the March 23, 2016, Board of County Commissioner's meeting the Board granted approval and
execution of the following Item H5 Approval of Supplemental #4 to the Joint Participation Agreement
(JPA) AQN-53 with the Florida Department of Transportation (FDOT) for the county's transportation
planning program.
The enclosures are not fully executed; it must be signed by the State of Florida Department of
Transportation and forward to the Clerk for finalization.
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305-295-3130 Fax: 305-295-3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-6027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
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STATE OF FLOPIOA DEPARMENT OF MatSPORTA11ON 7I5O3107
PUBLIC TRANSPORTATION Pueuc TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 12'14
Number 4 "°°' °-
Financial Project No(s):
25222811407 Fund: .ACSL FLAIR Category: 088854
Functlon: 215 Object Code: 780000
Federal No.; 8887-370-A Org. Code: 55082010830
(emeegmenhplese.equence) DUNS No.: 80-939-7102 Vendor No.: F598000749054
Contract No.: AON53
Catalog of Federal Domestic Assistance Number. 20.205 Catalog of Slate Financial Assistance Number. 55.023
CFDA Title: Highway Planning end Construction CSFA Title: State Highway-
THIS AGREEMENT, made and entered into this z $fl%'1' day of /
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department,and Monroe County
2798 Overseas Highway, Suite 400, Marathon, FL 33050
hereinafter referred to as Agency.
WITNESSETH :
WHEREAS, the Department and the Agency heretofore on the 21st day of June 2012
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined In the Attachment"A"appended
heretm and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A"for a total Department Share of$1,058,750.00
NOW,THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Protect Description: The project description is amended
Funds are being added to this JPA per Exhibits A,B,and D for planning services.
The agreement is extended for a period of one year.Attached Exhibits A,B,and D supersede the previously Incorporated
exhibits in JPA AQN 53, dated June 21, 2021.
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Td0300r
PUBLIC TWWSVCIOAT ON
Pip Pd
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased! r decreased by $300,000.00
bringing the revised total cost of the project to $1,210,000.00
Paragraph 4.00 of said Agreement is pw increased) r decreased by $262,500.00
bringing the Department's revised total cost of the project to $1,058,750.00
3.00 Amended Exhibits:
Exhibit(s) A, B, and D of said Agreement is amended by Attachment"A".
4.00 Contract Time:
Paragraph 16.00 of said Agreement June 30 , 2017
5.00 E-Verify
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract and
2. shall expressly require any subcontractors performing work or providing services pursuant to the stale contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
RSN]a7
PUBLIC TRANSPORTATION
12/14
, Ppesd
25222811407
Financial Project No(s)
Contract No. AON53
Agreement Date NO 71 , 74 k
Except as hereby modified, amended or changed,all other terms of said Agreement dated June 21st 2012
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY FDOT
See attached Encumbrance Form for date of Funding
Monroe County Approval by Comptroller
AGENCY NAME
Heather Carruthers t =+"r .�J
= ������
SIGNATORY(PRINTE OR TYPED) LEGAL R LEGALR AIL i --IN.
SIGNATURE 1y
DEP 'TMENT OF TRANSPORTATION
Herold A.DeWDnes,P.E.
Mulct ONatIOI DfTreMPIESOR CINSIDI
TIRE TITLE
MONROE COUNTY ATTORNEY
APOF(OVED A8 TypiRM:
STEVE T. WILLIAMS
ASSISTANT COUNTY ATTORNEY
Dots 3
4! ;: %J
te.AVtMN,CLE L
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PUBLIC TRNBfomAnox
12114
Pepe 4 of
25222811407
Financial Project No(s)
Contract No. AON53
Agreement Date 44— j 71A 2
ATTACHMENT"A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
2798 Overseas Highway, Suite 400, Marathon, FL 33050
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
I. Project Cost: As Approved As Amended Net Change
$910,000.00 $1,210,000.00 $300,000.00
Total Project Cost $910,000.00 $1,210,000.00 $300,000.00
II. Fund Participation: As Approved As Amended Net Change
Department: $796,250.00 $1,058,750.00 $262,500.00
Agency: $113,750.00 $151,250.00 $37,500.00
$0.00
Total Project Cost $910,000.00 $1,210,000.00 $300,000.00
Comments:
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PUBLIC TRANSPORTATION
ivu
Page of
III. MULTI-YEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement,funds
are programmed in the Department's Work program in the following fiscal year(s):
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
Project years may be advanced or deferred subject to Legislative appropriation or availability of funds.
Contract AQN53, 02/12/16 16 19.09 Page 1 of 1
CONTRACT DETAILS
Contract: AON53 Status: 10 -EXECUTED CONTRACTS
Vendor: VF596000749054, MONROE COUNTY PLANNING DEPT
Contract Type: Al-GRANT IN AID-PLANN Original Contract Days: 0
Original Amount: $131,250.00 Present Contract Days: 0
Amended Amount: $796,250.00 Days Used: 0
Advertised: Letting: Awarded:
Executed: 06/21/2012 Notice to Proceed: Contract Begin: 06/21/2012
Time Begin: Work Begin: Projected Completion:
Contract End: 06/30/2017 Conditional Acceptance: Completed:
Paid Off:
Financial Encumbrance Future
Project' District Balance Expenditures Revenue Retalnaae payables Encumbrances
252228-1-14-07 06 222.264.54 573.965.46 .00 .00 .00 .00
Contract Totals 222,284.54 573,965 46 .00 .00 .00 .00
•Click to see Financial Project Details; then use your Back button to return to this page.
http://tlhost0l.dot.stale.fl.us:8080/ibi_apps/W FServlet?IBIF_webapp=/ibi_apps&IBICser... 2/12/2016
FM# 2522281-14-07
CONTRACT#AQN53
Supplemental JPA#4
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit foams an integral part of that certain Joint Participation Agreement
between the State of Florida, Department of Transportation and the Monroe County
Growth Management Division, Planning & Environmental Resources, 2798 Overseas
Highway, Suite 400, Marathon, Florida, 33050, dated June 21, 2012, referenced by the
above Financial Project Number.
PROJECT LOCATION: Monroe County,Florida
PROJECT DESCRIPTION: Monroe County Transportation Planning Program
SCOPE OF SERVICES:
TASK 1: TRANSPORTATION PLANNING CONSULTANT ASSISTANCE
The purpose of this task is to provide funding assistance for the transportation planning
consultant to support the Monroe County Transportation Planning program. This support
will provide assistance for general transportation planning and analysis activities. The
activities will include short and long range transportation planning, plan updates,
planning studies, traffic operational analyses, data collection, technical support, and
review of development proposals. The activities may also include bicycle and pedestrian
planning and analysis, scenic highway planning, coordination, and designation activities,
and other activities necessary to support the transportation planning program of Monroe
County.
The Monroe County staff will administer the consultant contract, issue task work orders,
review consultant products and progress reports, prepare invoices for submission to the
Department, and participate in transportation planning, analysis, and data collection
activities as necessary.
TASK 2: TRANSPORTATION PLANNING STAFF ASSISTANCE
The purpose of this task is to provide funding assistance for transportation planning staff
positions, in order to support the Monroe County Transportation Planning program. The
FDOT District 6
lntermodal Systems Development Office
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FM#_ 2522281-14-07
CONTRACT#AQN53
Supplemental JPA#4
titled positions eligible for annual assistance are the Transportation Planning Manager
and Growth Management Transportation Planner. The transportation planning program
will include short and long range transportation planning, plan updates, planning studies,
traffic operational analyses,data collection,technical support, and review of development
proposals. The activities may also include bicycle and pedestrian planning and analysis,
scenic highway planning, coordination, and designation activities, and other activities
necessary to support the transportation planning program of Monroe County. The
transportation planning staff responsibilities will include all activities necessary to carry
out the Transportation Planning program of the County, such as coordination and meeting
with the Department on a quarterly basis, and managing the work activities of the
consultant.The transportation planning staff will provide a variety of administrative tasks
including,but not limited to the following: administer the consultant contract;participate
in the consultant selection process; oversee the transportation planning consultant
activities; issue task work orders; review consultant work products; review consultant
progress reports, and prepare quarterly progress reports for the Department;meet with the
Department's project manager quarterly; prepare invoices for submission to the
Department(in a Department approved format); and generally manage the transportation
planning program of the County.
Annual Cost Distribution for each task are as follows:
Task 1
Consultant 50,000
Unanticipated Cost for Transportation 50,000
Issues
Task 2
Salary and Fringe Benefits:
Transportation Planning Manager 100,000
Growth Management Transportation Planner 100,000
Total Annual Cost: 300,000
FDOT District 6
Intermadat Systems Development Office
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FM# 2522281-14-07
CONTRACT#AON53
Supplemental JPA#4
PROJECT COST
The project cost is identified in Exhibit B. The public agency may distribute funds bctrmair Tasks I &2 as
needed to effectively complete the project. All transportation planning activities will be documented in the
quarterly progress reports to the Department. The costs of travel and equipment are to be borne by the
public agency as part of the local match.
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule
of project assistance that will reflect the Departments contract number, Financial Project
Number and the Federal Identification number, where applicable, and the amount of state
funding action (receipt and disbursement of funds) and any federal or local funding
action and the funding action from any other source with respect to the project.
FDOT District 6
Intermodal Systems Development Office
FM# 2522281-14-07
CONTRACT#AON53
Supplemental JPA#3
EXHIBIT "B"
PROJECT COST AND BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the
Florida Department of Transportation and the Monroe County , 2798 Overseas Highway, Suite
400, Marathon, Florida, 33050, dated June 21, 2012, referenced by the above Financial Project
Number.
I. PROJECT BUDGET:
Original SPA Amount $150,000.00
Previous Supplement Agreements $760,000.00
Supplemental#4 $300,000.00
TOTAL PROJECT COST: $1,210,000.00
II. FUND PARTICIPATION:
Maximum Federal Participation
(87.5%) $1,058,750.00
Public Agency Participation
In-Kind (12.5%) $151,250.00
Cash (0%) $0.00
Other (0%) $0.00
TOTAL PROJECT COST $1,210,000.00
FDOT District 6
Intermodal Systems Development Office
FM# 2522281-14-07
CONTRACT# AON-53
EXHIBIT "C"
(GENERAL)
This exhibit forms an integral part of that certain Joint Participation Agreement between the
Florida Department of Transportation and the Monroe County Growth Manage 2798 Overseas
Highway, Suite 400, Marathon. Florida, 33050 dated June 21, 2012, referenced by the above
Financial Project Number.
INVOICING,PROGRESS REPORTS AND MEETINGS
In order to obtain payments,the Public Agency shall:
1. Submit quarterly progress reports which are acceptable to the Department describing the
work and which adequately justify and support the payment requested; and
2. Meet quarterly with the Department to go over the progress report; and
3. Submit to the Department its quarterly invoice on forms prescribed by the Department,and
such other data pertaining to the Project Account and the Project as the Department or the
Federal Highway Administration may require to justify and support the payment requested;
and
4. Comply with all applicable provisions of this Agreement.
Pursuant to Section 4.00 of the Joint Participation Agreement, and Exhibit B, invoices will be
reimbursed at a rate of 87.5%of the total cost of all eligible work activities.
Pursuant to Section 22.00 of the Joint Participation Agreement,the Department shall have ten(10)
working days to inspect and approve the quarterly progress report prior to processing the submitted
invoice.
FDOT District 6
March 18,2015 Intennodal Systems Development Office
EXHIBIT D 725^30C9
PUBLIC TRANSPORTATION
0446
FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the
resources awarded to the recipient represent more than one Federal or State program, provide the same information for
each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program
should also be listed below. If the resources awarded to the recipient represent more than one program,list applicable
compliance requirements for each program in the same manner as shown here:
• (e.g., What services or purposes the resources must be used for)
• (e.g., Eligibility requirements for recipients of the resources)
• (Etc...)
NOTE: Instead of listing the specific compliance requirements as shown above,the State awarding agency may elect to
use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules,
regulations,etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation
referred to.
FEDERAL RESOURCES
Federal Agency Catalog of Federal Domestic Assistance(Number&Title) Amount
FHWA 20.205, Highway Planning and Construction $1,058,750.00
Compliance Requirements
1. Federal participation is 87.5%; Local participation is 12.5%.
2. In accordance with this JPA#AQN-53 and Supplemental Agreement#1 incuding Exhibits A, B, C,and D.
3.
OBJECTIVES
Federal-aid Highway Program: To assist State transportation agencies in the planning and development of an integrated,
interconnected transportation system important to interstate commerce and travel by constructing and rehabilitating the
National Highway System(NHS),including the Eisenhower Interstate System;and for transportation improvements to
most other public roads;to provide aid for the repair of Federal-aid highways following disasters;to foster safe highway
design;to replace or rehabilitate deficient or obsolete bridges;and to provide for other special purposes.This program
also provides for the improvement of roads in Puerto Rico,Guam,the U.S.Virgin Islands,American Samoa,the
Northern Mariana Islands,and the Alaska Highway.The Federal Lands Highway Program(FLHP),as an adjunct to the
Federal Aid Highway Program,provides assistance to the Federal Land Management Agencies(FLMAs)for Federally
owned roads.It provides transportation engineering services for planning,design,construction,and rehabilitation of the
highways and bridges providing access to federally owned lands.The Federal Lands Highway organization also provides
training,technology,deployment,engineering services,and products to other customers.
USES AND USE RESTRICTIONS
Federal-aid highway fiords are generally apportioned by statutory formulas to the States.They are generally restricted to
roads open to the public and not functionally classified as rural minor collectors or local. Exceptions to this highway
functional classification restriction include:planning and research activities; bridge,bicycle and pedestrian,and safety
improvements that may be on any public road;transportation enhancement activities;the recreational trails program(see
program 20.219); safe mutes to school,non-motorized
transportation,the FLIIP, and public transportation improvement.The FLEW is not a grant program.For
highway projects,funds may be used for environmental studies,engineering and design services,right-of-way
acquisition and relocation assistance,and construction for capital improvement projects classified as new construction,
reconstruction,restoration,rehabilitation,and resurfacing,or for functional,geometric,or safety reasons.Funds may also
be used for planning;research,development,and technology transfer, intelligent transportation systems projects;roadside
FM#2522281-14-07 FDOT District Six- Intermodal Systems Development Office
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EXHIBIT D PUBLIC wasra m TATO
ows
beautification; wetland and natural habitat mitigation,traffic management and control improvements; improvements
necessary to accommodate other transportation modes,development and establishment of transportation management
systems;billboard removal; construction of bicycle facilities and pedestrian walkways;fringe and corridor parking; car
pool and van pool projects;transportation enhancements such as scenic and historic highway improvements; and
recreational trails.Funds generally cannot be used for routine highway operational activities,such as police patrols,
mowing,snow plowing, or maintenance,unless it is preventative maintenance.Also, funds authorized for the NHS,
Surface Transportation Program(STP),Congestion Mitigation and Air Quality(CMAQ)Improvement Program,Equity
Bonus(BE)program,and some additional programs may be used for mass transportation improvements; CMAQ funds
are limited to projects and programs in air quality,non-attainment and maintenance areas for ozone,carbon monoxide,
and small particulate matter that reduce transportation related emissions. Eligibility criteria for the programs differ,so
program guidance should be consulted.Projects in urban areas of 50,000 or more population must be based on a
transportation planning process carried out by a Metropolitan Planning Organization(MPO)in cooperation with the State
and transit operators,and the projects must be included in metropolitan transportation plans and improvement programs.
Projects in non-metropolitan areas of a State must be consistent with a statewide transportation plan.Projects in both
metropolitan and non-metropolitan areas must also be included in a fiscally constrained Statewide Transportation
Improvement Program(STIP)developed as part of the required statewide transportation planning process.The FHWA
and the Federal Transit Administration(PTA)must approve the STIP jointly.
APPLICANT ELIGIBILITY
By law,the Federal-aid highway program is a federally assisted State program that requires each State to have a suitably
equipped and organized transportation department.Therefore,most projects are administered by or through State
transportation departments(State DOTs).Projects to be funded under the Federal-aid highway program are generally
selected by State DOTs or MPOs,in cooperation with appi up,;ate local officials,as specified in 23 U.S.C.and
implementing regulations.Territorial highway projects are funded in the same manner as other Federal aid highway
projects,with the territorial transportation agency functioning in a manner similar to a State transportation department.
Most ELHP projects are administered by the FHWA Office of
Federal Lands Highway and its Divisions or by the various FLMAs.Under the FLHP,projects in the Indian Reservation
Road(IRR)Program are selected by Tribal governments and are approved by the Bureau of Indian Affairs(BIA)and the
Federal Highway Administration.Due to recent legislation,Tribal governments meeting certain requirements may now
administer various IRA projects on behalf of the BIA and FHWA.The Fish and Wildlife Service(FWS)and the National
Park Service(NPS)select projects in the Refuge Road and Park Roads and Parkways programs,respectively. For the
Forest Highway Program,the Forest Service,the States and the Federal Highway Administration jointly select projects.
FORMULA AND MATCHING REQUIREMENTS
Most Federal-aid highway funds are distributed by statutory formula. Eligibility requirements for most programs are also
determined by legislative criteria. Some categories,including part of the bridge and Interstate Maintenance funds,are
distributed on a discretionary basis.The normal maximum Federal share is 90 percent for the EIS projects,and 80 percent
for most other projects.The Federal share for some programs may be increased in the case of States with large areas of
Federal lands. Some projects,including territorial highway projects,FLHP projects,certain safety improvements, and
emergency-relief projects require no matching of Federal funds.
AUDITS
In accordance with the provisions of OMB Circular No.A-I 33(Revised,June 27,2003),Audits of States,Local
Governments,and Nonprofit Organizations,nonfederal entities that expend financial assistance of$500,000 or more in
Federal awards from all sources during their fiscal year must have a single or a program-specific audit conducted for that
year.Nonfederal entities that expend loss than$500,000 a year in Federal awards are exempt from Federal audit
requirements for that year,except as noted in Circular No.A-133.
FMS 2522281-14-07 FDOT District Six- Intermodal Systems Development Office
EXHIBIT D 725OX 6
PUBLIC TRNISPORTATON
MFfi
Matching Resources for Federal Programs
Federal Agency Catalog of Federal Domestic Assistance(Number&Title( Amount
n/a n/a Na
Compliance Requirements
1.
2.
3.
NOTE: Section .400(d)of OMB Circular A-133,as revised,and Section 215.97(5)(a), Florida Statutes,require that
the Information about Federal Programs and State Projects Included in this exhibit be provided to the recipient.
FM#2 5 2 2281-140 7 FDOT District Six- Intermodal Systems Development Office
TO: PL630RJ@dot.state.fl.us
SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT AQN53
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract *AQN53 Contract Type: AI Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VP596000749054
Beginning date of this Agmt: 06/21/12
Ending date of this Agmt: 06/30/17
Contract Total/Budgetary Ceiling: ct . 1058750.00
Description:
Monroe County Long Range Transportation Plan
ORG-CODE •EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
Action: SUPPLEMENTAL Funds have been: REVIEWED*
55 062010630 *A2 *780000 * 262500.00 *25222811407 *215 *20.205
2017 55100100 088854 17
S008 *00 *4 * /04
*Funds Approval and encumbrance processing is contingent upon Annual
Legislative appropriation.
TOTAL AMOUNT: *$ 262,500.00 •
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 04/28/2016