Resolution 222-2015RESOLUTION NO. 2 2 2 -2015
A RESOLUTION BY THE MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS WAIVING THE PROHIBITION
AGAINST ALCOHOL CONSUMPTION AT HIGGS BEACH IN
SUPPORT OF THE SIXTH ANNUAL KEY WEST TRIATHLON
AND EXPO.
WHEREAS, Multirace, LLC is hosting the 6" Annual Key West Triathlon and
Expo; and
WHEREAS, Monroe County desires to support events put forth for purposes of
community recreation and entertainment, ,end
WHEREAS, The Sixth Annual Key West Triathlon and Expo will be held on
December 2 -5, 2015; and
WHEREAS, Multirace, LLC will be serving alcohol to the race participants in a
designated and secured area at Higgs Beach during the race's closing ceremonies; and
WHEREAS, Multirace, LLC has requested a waiver of the county's prohibition
against possessing alcohol on Higgs Beach; and
WHEREAS, Monroe County Code section 18- 25(b)(2) authorizes the Monroe
County Board of County Commissioners to waive the prohibition upon a resolution of the
board;
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Monroe County
Board of County Commissioners finds that Multirace, LLC has obtained liability
insurance naming Monroe County as an additional insured, all as required under M.C.C.
sec, 18- 25(b)(2), and hereby waives the prohibition against alcohol possession at Higgs
Beach as defined in M.C.C. sec. 18 -25(a) on December 5, 2015.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting held on the 16 day of September, 2015.
Mayor Danny L. Kolhage Yes
Mayor Pro Tem. Heather Carruthers -Yes
Commissioner Sylvia Murphy Yes
Commissioner George Neugent Yes
Commissioner David Rice Yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY FLORIDA
By:
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Danny L. Kolhage, Mayor
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REQUEST FOR USE OF COUNTY PROPERTY
IN MONROE COUNTY, FLORIDA
Date: 07/13/2015
Name of Contact and organization: Doug Bradshaw, Multirace, LLC (formerly TRIKW, LLC)
Address & Telephone number 4081 SW 47th Avenue, Suite # 7, Davie, FL 33314. 305- 797 -8361
Email: dougtrikw @gmail.com
Specific County property or meeting room requested: Higgs Beach Park Area: parking lot on east side of
Salute, parking lot next to Astro City, Atlantic Blvd between Salute and White Street, parking lot on east
side of West Martello, and the portion of beach on east side of West Martello
Intended use: 6th Annual Key West Triathlon and Expo
Date(s) needed: 12/2/15 to 12/5/15 Time: from 8:00 AM on 12/2/15 to 2:00 PM on 12/5/15: See attached
schedule
Official Monroe County Government Use: Yes ❑ No
Number of participants: 800
Alcohol consumption/sales? Yes ® No ❑
Use of personal BBQ grill: Yes ❑ No
USE OF COUNTY PROPERTY ONLY
Clean up provisions, assurances, and state if any improvements are to be to facility:
Contracting with Waste Management for additional trash cans, recycle bins, and port -a -johns
Coordination with: Sheriff Dept: Yes ® No ❑
Security: Yes ❑ No
Public Works: Yes ® No ❑
Previous history of holding similar events: Yes ® No ❑
USE OF MEETING ROOMS ONLY
Special Audio Visual Equipment needed: Yes ❑ No
Describe:
Public Address System: Yes ❑ No
Arrangement of Room:
Fees are listed on pages 7, 8 and 9 of the Policy for Public Facilities, Roads, Bridges, & County Meeting
Rooms and are NON - REFUNDABLE. Checks or Money Orders are to be made payable to Monroe County
Board of County Commissioners.
Scheduled Date:
Insurance /Hold Harmless Requirements:
Approved: YesV(No ❑ By:
Fees:
Remarks:
PW 10/12
A� _ COUNTY USE ONLY
SCHEDULE FOR USE OF PROPERTY
Wednesday, Dec 2, 2015
• All parking lots and roadway will remain open
• Begin mobilizing by staging small utility trailer and medal barricades
• Coordinate for use of power with County/Keys Energy
• Install 20x40 tent on Higgs Beach east side of West Martello
• Post signage that parking lot on east side of Salute will be closed beginning Dec 3 at 5:00 PM
until Dec 5 at 2:00 PM
Thursday, Dec 3, 2015
• All parking lots and roadway will remain open except for parking lot on east side of Salute will be
closed beginning at 5:00 PM
• Tables and chairs will be set up under large tent
• Install three 12x12 tents on Higgs Beach east side of West Martello
Friday, Dec 4, 2015
• All parking lots and roadway will remain open except for parking lot on east side of Salute will be
closed
• Set up bike racks in closed parking lot
Saturday, Dec 5, 2015
• Beginning at 4:00 AM, Atlantic Blvd between Salute and White Street as well as all parking lots in
same area will be closed.
• Detour and roadway signage will be put in place
• Parking lot on west side of Salute will remain open
• Roadway and parking lot will be opened by 2:00 PM
2015 KEY WEST TRIATHLON -HIGGS BEACH PROPERT`
DECEMBER 2 -5, 2015
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HO LD HARMLESS AGREEMENT
This agreement entered into by and between MONROE COUNTY, FLORIDA, a political
subdivision of the State of Florida, herein "COUNTY ", and MULTIRACE, LLC whose address
is 4081 SW 47` Avenue, Suite # 7, Davie, FL 33314 hereinafter "EVENT SPONSOR
That for and in consideration of the understanding hereinafter set forth the parties do agree and
covenant as follows:
1. That in and for the consideration of permission to use certain public roads or other public
property, more particularly described as follows: Higgs Beach Park for the purpose of
conducting a triathlon and expo, more particularly described as follows Sprint and Olympic
Distant Triathlon event with the transition area in parking lot to the east side of Salute, race on
Atlantic Blvd between Salute and White Street and an expo and finish line on Higgs Beach to the
east of the West Martello beginning on the 2nd day of December 2015, at 8:00 am and ending on
the 5th day of December 2015, at 2.00 pm, the EVENT SPONSOR does hereby agree to
indemnify the COUNTY in to for any and all claims or liabilities that may arise out of the above
described event.
2. That, in addition to indemnification described in Paragraph One, the EVENT SPONSOR
does hereby agree to hold the COUNTY harmless in all respects concerning the event described
in Paragraph One and will defend any and all causes of action or claims and will, further, pay the
cost of any attorney's fees incurred by the COUNTY arising out of the event described in
Paragraph One.
Multi LLC Peter Patraka, C EO
rganization
By: C t O
Of the above and duly authorized to
execute this agreement.
State of Florida
County of t — Rawl
SUB-SCRIBED AND SWORN to (or affirmed before me) on G day of " , 2015
By t� ( - HZe C4- (Event Contact Person), he/de is ersonally kno to me or has
produced (type of identification) as identification.
Notary Publ ' • « W=u6sourf ime
, EXPIRES: Sep 9dw 3, 2018
�?a ndd 1adN 1Mu 9udSe1 No`ry SetNoM
CERTIFICATE OF INSURANCE
AGENCY:
-
DATE: 12/2/2014
CERTIFICATE NUMBER: 20141202301382
ESIX 3 LLC THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
d/b /a Entertainment & Sports Insurance eXperts (ESIX) CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES
d/b /a Entertainment and Sports Insurance Agency (California) NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
2727 Paces Ferry Road, Building Two, Suite 1500 BELOW.
Atlanta, GA 30339
678 -324 -3300 (Telephone)
678 - 324 -3303 (Facsimile)
NAMED INSURED: INSURERS AFFORDING COVERAGE:
USA Triathlon of Colorado Douglas Bradshaw
5825 Delmonico Drive INSURER A: Everest National Insurance Company
Colorado Springs CO 80919 -2401 INSURER B: Everest National Insurance Company
EVENT INFORMATION:
- - - - -
Tri K ey W est (12/6/2014 - 12/6/2014)
POLICY /COVERAGE INFORMATION:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE
INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INS TYPE OF INSURANCE: POLICY NUMBER(S): EFFECTIVE:
A GENERAL LIABILITY
X Occurrence S18ML00212 -141 12/1/2014
12:01 AM
X Participant Legal Liability
B UMBRELLA/EXCESS LIABILITY
EXPIRES: LIMITS:
12/112015 GENERAL AGGREGATE (Applies Per Event)
$2,000,000
12:01 AM
EACH OCCURRENCE
$1,000,000
DAMAGE TO RENTED PREMISES (Each Occ.)
$1,000,000
MEDICAL EXPENSE (Any one person)
EXCLUDED
PERSONAL & ADV INJURY
$1,000,000
PRODUCTS - COMP /OP AGG
$2,000,000
X Occurrence S18EX00179 -141 12/1/2014 12/1/2015 AGGREGATE $10,000,000
12:01 AM 12:01 AM
EACH OCCURRENCE $10,000,000
DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS:
Coverage applies to the USA Triathlon sanctioned or approved event specified on this certificate.
The certificate holder is an additional insured as per form ECG20600: Additional Insured - Automatic Status When Required in a Written Agreement.
The General Liability policy is primary as per CG0001.
The General Liability policy contains a Waiver of Subrogation provision as required by written agreement per Form ECG04626.
Liquor Liability is included in the amount of $1,000,000.
VE Y SK GEMENT
BY
DATE
WAIVER N/A YES—
CERTIFICATE HOLDER:
Monroe County BOCC
1100 Simonton Street
Key West FL 33040
NOTICE OF CANCELLATION: _
Should any of the above described policies be cancelled before the expiration date thereof,
notice will be delivered in accordance with the policy provisions.
AUTHORIZED REPRESENTATIVE:
Multirace, LLC
4081 SW 47 Avenue, Suite # 7, Davie, FL 33314
WW W.TMKW.COM
July 1, 2015
Monroe County
Deputy County Administrator
1100 Simonton Street
Key West, FL 33040
RE: Partial Waiver of Fees- Key West Triathlon and Expo- December 2 -5, 2015
Dear Madam/Sir,
Multirace, LLC has requested use of County property at Biggs Beach to hold the December 2 -5,
2015 Key West Triathlon and Expo. We will be setting up starting on December 2, 2015. It is our
understanding that the County requires a $2.00 per person fee for use of the property as well as a
clean up fee. Multirace, LLC is requesting that the County reduce the per person charge to $1.00 and
waiver of the cleaning fee. The event is expected to draw approximately 800 participants so we
propose a usage fee of $800. The event organizers will be utilizing Waste Management for supply of
port -a johns and trash cans. Additionally, the organizers will utilize volunteers to clean up and return
the site to pre -event conditions.
Thank you in advance for considering this request. If you have further questions or need additional
information, please do not hesitate to call me at 305 -797 -8361.
Doug Bradshaw
Race Director