1st Amendment 04/15/2015••�'�
AMY HEAVILIN, CPA
IVIONROE COUNTY FLORID
DATE: April 24, 2015
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Kelly Scarbough
Administrative Assistant
FROM: Lindsey Ballard, D. C. VY
At the April 15, 2015, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following items:
e Item D1 Amendment to Agreement with Axis Travel Marketing, Ltd. (to provide European Travel
Services in the United Kingdom; Ireland; Scandinavia; Italy; France; Germany; Austria; Switzerland;
Benelux and Holland which promote tourism) to exercise option to extend Agreement for two additional
years to September 30, 2017 with an increase in compensation.
Item D3 Amendment to Agreement with Pigeon Key Foundation, Inc. to extend termination date
for the Pigeon Key Gang Quarters Bathroom Repairs project to March 31, 2016.
Item D7 Agreement with Key West Botanical Garden Society, Inc. covering the Botanical Garden
Signage, Playground and Demonstration Garden project in an amount not to exceed $18,250, DAC I, FY
2015 Capital Resources.
Item D8 Agreement with The Studios of Key West, Inc. covering the Studios of Key West,
Beacon of the Arts — Phase III project in an amount not to exceed $150,000, DAC I, FY 2015 Capital
Resources.
CC: County Attorney (Electronic Copy) P C35 @ n � Finance (Electronic Copy) A L`� B �
File (Electronic Copy) K.T. SC*N
dv is �
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305 -295 -3130 Fax: 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305 -289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
AMENDMENT Mst AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the 4J-- day of 4 u/ 2015, is entered into by
and between the Board of County Commissioners for Monroe County, a political subdivision of
the state of Florida (County), on behalf of the Tourist Development Council, and Axis Travel
Marketing, Ltd., a corporation organized and operating under the laws of the United
Kingdom hereinafter referred to as "Firm ".
WHEREAS, there was an agreement entered into on September 21, 2012 between the
parties, for Firm to provide European Travel Services in the United Kingdom; Ireland;
Scandinavia; Italy; France; Germany; Austria; Switzerland; Benelux and Holland which promote
tourism; and
WHEREAS, the original agreement with Firm provides an option of renewing the
agreement for two (2) years under the same conditions subject to negotiation of monetary
terms; and
WHEREAS, the parties desire to exercise option to renew agreement for a two (2) year
period under the same conditions with an increase in compensation; and
WHEREAS, pursuant to F.S. 119.071, new public records language is now required and
added in compliance with the statute;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall read: Term The agreement shall expire on September
30, 2017.
2. Paragraph 4 under Compensation shall read: Firm shall be compensated in the amount of
$86,000 (Eight Six Thousand Dollars) per year, excluding any reimbursable expenses to
perform the Scope of Services. The Firm shall submit to the TDC Administrative Office eleven
monthly billings for $7,166 (Seven Thousand, One Hundred and Sixty Six Dollars), and one
monthly billing for $7,174 (Seven Thousand, One Hundred and Seventy Four Dollars) for staff
and contracted services in arrears. Payments and reimbursable costs to agency shall be sent
by County via wire directly to Ms. Emma Cashmore, Axis Travel Marketing, Ltd., Raworth
House, 36 Sydenham Road, Croydon CRO 2EF, United Kingdom. Reimbursable costs to
sub - agency shall be sent by County via wire directly to sub agency Get It Across Marketing,
Neumarkt 33 Coigne Germany 50667.
3. Paragraph 5 under Records — Access and Audits shall be amended to add: Pursuant to F.S.
119.0701, Contractor and its subcontractors shall comply with all public records laws of the
State of Florida, including but not limited to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in order to perform the service.
Amendment #I
Axis Travel Marketing, Ltd.
Contract #: 1050
S. Provide t h e public with access to public records on the temps and conditions that Monroe
County would provide the Florida Statutes, Chapter 119 or otherwise provided exceed the cost provided in
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for mb* tg public records and trarWw, at no cost, to Monroe
County all public records in posseesion of the contractor upon termination of the contrail and
destroy any duplicate public records that are exempt or confidential and exempt from pubic
records disclosure requirernents. AN records stored elm c�ror must be provided to Monroe
County In a format that is compatible with the irrdwma*m technology systems of Monroe
County.
4. The mnaining provisions of the contract dated Seplernber 21, 2012 remain In full force and
etfec�.
IN WITNESS WHEREOF, the parties have ad their hands and seal on the day and year
first above wrinen.
(SEAL)
/1ltest: My Heavilin, Clerk
alcetse,
Deputy C rk
Axis Travel Marion ng, Lid.
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AND TWO WITNESSES
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Axis Travel Madwdog, Ltd
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Date
MONROE LSD: ii . < Y ATTORNEY
PPRU EL; A ' S TT FORM:
CHRISTINE H. LHASERT-BARROWS
ASSISTI�V _�j j V !�`.,j' Y ATTORNEY
Date _ _�J