Item C14County of Monroe
A
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
IleOI1da Ke S
y
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Mayor Pro Tem David Rice, District 4
�r
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
April 12, 2017
Agenda Item Number: C.14
Agenda Item Summary #2834
BULK ITEM: Yes DEPARTMENT: Project Management / Facilities
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292 -4549
None
AGENDA ITEM WORDING: Approval to enter into a one (1) year residential renewal Lease
Agreement commencing June 1, 2017 with a County Employee for Location E located at 382
Caribbean Drive, Unit A, Key Largo, FL. The term of the agreement is June 01, 2017, through May
31, 2018. The monthly rental amount is $550.00.
ITEM BACKGROUND: This County employee has been leasing at this Location E since June 01,
2011.
PREVIOUS RELEVANT BOCC ACTION:
At the March 18, 2011, BOCC meeting, the BOCC approved a Policy for Use of Residential
Housing on County -Owned Property. At the May 18, 2011, May 16, 2012, May 15, 2013, May 21,
2014, May 20, 2015, and May 18, 2016 meetings, the BOCC approved a one (1) year residential
Lease Agreement with this same County Employee for Location E.
CONTRACT /AGREEMENT CHANGES:
Renewal of the Lease Agreement for a one (1) year term
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
06 -2016 to 06 -2017 COI Mollineda
041217 — Mollineda Lease (legal stamped) Partial Exec
Memo — Julio
041217 Mollineda
041217 Julio Mollineda Updated Application
FINANCIAL IMPACT:
Effective Date: 06/01/2017
Expiration Date: 05/31/2018
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: Yes
Source of Funds: Rents
CPI: No
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes If yes, amount: $550.00 /month
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details: This County employee has been leasing this Location E since June 01, 2011.
Revenue
REVIEWED BY:
Doug Sposito
Completed
03/28/2017 4:01 PM
Patricia Eables
Completed
03/28/2017 4:28 PM
Budget and Finance
Completed
03/28/2017 4:47 PM
Maria Slavik
Completed
03/28/2017 4:50 PM
Kathy Peters
Completed
03/28/2017 8:20 PM
Board of County Commissioners
Pending
04/12/2017 9:00 AM
Named Insured and Address
JULIO MOLLINEDA
P.O.BOX 371807
Key Largo, FL 33037
(305) 896 -0039
Basic Coverages Attached Endorsements
Premium Premium
Agent Name and Addres§
The Insurance Connection of South
Florida, Inc
99353 Overseas Highway
Suite 1
Premium Summary Keg Lar o FL 33037
o al Policy Premium
Assessments / Surcharges MGA Fees /Policy Fees (Including Assessments & Surcharges)
$100,00 $0.00 $0.00 $2T00 $12700
Location 001
Townhouse/ Number of
Form Construction Year Rowhouse Families
H04 Masonry 1982 N
Protection
Occupied Class Territory BCEG
Y 5 5 99
Dwelling Protective Device Credits:
County Replacement Cost Home Updated Burglar Fire Sprinkler Shutter
Monroe N/A Y None None N N
Wind / Hail
Exclusion
Y
We will provide the insurance described in this policy in return for the premium and compliance with all applicable provisions
of this po "icy; If we elect to continue this insurance, we will renew this policy if you pay the required renewal premium for each
successive policy period subject to our premiums, rules and forms then in effect, You must pay us poor to the end of the
current policy period or else this policy will expire.
Insurance is provided only with respect to the following coverages for which a limit of liability is specified, subject to all the
conditions of this policy,
..
.: __ . �. _. .- _ �.. r. _.., . ,
COVERAGES - SECTION I LIMITS PREMIUMS COVERAGES -SECTION II LIMITS PREMIUMS
Coverage -A- Dwelling $0 Coverage - E- Personal Liability $100,000 $0.00
Coverage -B- Other Structure $0 Coverage -F- Medical Payments $1,000 $0.00
Coverage -C- Personal Property $20 $100.00
Coverage -D- Loss of Use $4,000
NOTE: The portion of your premium for hurricane coverage is: $0.00
The portion of your premium for all other coverages is: $127.00
Section I coverages subject to a minimum Wind Excluded hurricane deductible per calendar year.
9 1
Section 1 coverages subject to $1,000 non hurricane deductible per loss.
DESCRIBED LOCATION - The Described Location covered by this policy is at the above address unless otherwise stated:
382 Caribbean Dr #1 Key Largo, FL 33037
Flood coverage is not provided by Universal Property and Casualty Insurance Company and is not part of this policy.
Countersignature Date Chief txecutive Officer
r
WAIV a
(? r
UPCIC HO Dec 0212 Printed Date:: 6/2012016 4:32:29 PM 102
Mortgagee 1 Additional Interest 01
Additional Interest
Mortgagee /Additional Interest 01 Mortgagee /Additional Interest 02
Anent Name and Address
The Insurance Connection of South Florida,
Inc
99353 Overseas Highway
Suite 1
Key Largo, FL 33037
(305) 451 -1467
Morigagoo /Additional Interest 03
Policy Forms and Endorsements Applicable to this Policy
NUMBER EDITION
DESCRIPTION
LIMITS PREMIUMS
HO 00 04 04 91
Homeowners 4 Contents Broad Form
$100.00
UPCIC 04 33 07 08
Limited Fungi, Wet or Dry Rot, or Bacteria Section I - $10,000!$20,0 ;
Section II - $50,000
UPCIC 3 0198
Outline of Your Homeowner Policy
UPCIC 23 01 16
Special Provisions - Florida
UPCIC 16 0198
Loss Assessment Coverage
1,0`GD
UPCIC 14 0198
Amendment of Loss Settlement Condition - Florida
HO 04 96 04 91
No Coverage for Home Day Care Business
HO 04 94 06 97 (06 -07)
Exclusion for Windstorm Coverage
UPCIC 00 07 (02 -12)
Sinkhole Loss Coverage - Florida
UPCIC 10 01 98 (06 -07)
Existing Damage Exclusion
MGA Fee
$25.00
Emergency Management Preparedness Assistance Trust Fund
$2.00
LAW AND ORDINANCE COVERAGE IS AN IMPORTANT
COVERAGE THAT YOU MAY WISH TO PURCHASE. YOU MAY
ALSO NEED TO CONSIDER THE PURCHASE OF FLOOD
INSURANCE FROM THE NATIONAL FLOOD INSURANCE
PROGRAM. WITHOUT THIS COVERAGE, YOU MAY HAVE
UNCOVERED LOSSES. PLEASE DISCUSS THESE
COVERAGES WITH YOUR INSURANCE AGENT.
This replaces all previously issued policy declarations, H any and is subject to all forms and endorsements attached to this policy.
UPCIC HO Dec 02 12 Printed Date., 612012016 4:32:29 PM 2 of 2
COUNTY -OWNED PROPERTY RESIDENTIAL LEASE
(EMPLOYEE)
This Agreement is made and entered into on this day of , 2017 by
the parties, MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, Florida 33040, ( "County" or "Lessor "), and JULIO MOLLINEDA, a single
person, and Monroe County Employee, ( "Lessee ").
WITNESSETH:
WHEREAS, the County owns a residential duplex premises ( "Premises ") located at 382
Caribbean Drive, Key Largo, Monroe County, Florida 33037, and
WHEREAS, the County has decided that at the present time it is in the County's best interest to
enter into a lease with the Lessee upon the terms and conditions as contained herein; and
WHEREAS, the Lessee is desirous of leasing the Premises from County on the terms and
conditions as contained herein;
Now, therefore, the parties agree as follows:
1. PROPERTY County leases to the Lessee the Premises located at Unit A of the Duplex facility
located 382 Caribbean Drive, Key Largo, (previously the Mar property) and more particularly described
as Unit A, Lots 326 and 327, Port Largo 4' Addition, Key Largo, Monroe County, Florida 33037 (RE
#00453474- 000326)
2. TERM. The term of this agreement is for one (1) year commencing on June 1, 2017, and
running through May 31, 2018. There is no automatic renewal of this Agreement. The Lessee shall
have the option to renew the Lease as long as the terms of the Lease are met. In the event that the
Lessee does not vacate the Premises and surrender them to the County upon termination of this
Agreement, Lessee will be liable for rent at a rate of Twenty and 00 /100 Dollars ($20.00) per square foot
per month prorated for the time he /she continues to occupy the property, as well as County's expenses
and reasonable attorney fees in obtaining possession of the property.
3. USE. The Premises shall be used solely for the purpose of residential premises. If the Premises
are used for any other purpose, the County shall have the option of immediately terminating this
Agreement. The Lessee shall not permit any use of the Premises in any manner that would obstruct or
interfere with any County function or duties.
The Lessee will further use and occupy said Premises in a careful and proper manner, and not
commit any waste thereon. The Lessee shall not cause, or allowed to be caused, any nuisance or
objectionable activity of any nature on the Premises. The Lessee will not use or occupy said Premises for
any unlawful purpose and will, at the Lessee's sole cost and expense, conform to and obey any present or
future ordinances and/or rules, regulations, requirements and orders of governmental authorities or
agencies respecting the use and occupation of said Premises.
Lessee covenants and agrees that he or she will, during the term of the Lease, keep the Premises
in a good state of repair and in the current condition, and that upon the expiration of the Lease he or she
will return the Premises to the same good state of repair as when he or she moved into the Premises.
County-Owned Property Residential Lease • 1—
(Employee)
The Lessee agrees that only his or her immediate family or an approved roommate shall occupy
the Premises.
The Lessee agrees to clean the Premises at the end of the Lease term and to return it to the same
condition that it was in when the Lessee accepted the Premises. The Lessee agrees to pay any fees that
the County incurs to clean the Premises, if necessary, after the Lessee vacates the Premises.
4. RENT AND SECURITY DEPOSIT. For the use of the Premises, the Lessee shall pay the
County the current rent of FIVE HUNDRED FIFTY AND NO /100 Dollars ($550.00) per month, said
payment due on the first day of the month. The Lessee shall pay a security deposit in the amount equal to
one (1) month's rent to the County prior to occupancy. The monthly payment shall be remitted to the
Monroe County Clerk of Courts, Finance Department, 500 Whitehead Street, Key West, FL 33040.
5. UTILITIES The Lessee shall pay for the utilities including water, sewertseptic, electricity, and
solid waste collection. The cost of connections for the above described utilities shall be at the expense of
the County. The Lessee shall arrange for and provide residential electric service, telephone service, and
cable television service, at his or her own expense. The cost of connections for residential telephone
service and cable television service shall be paid for by the Lessee.
6. QUIET EN,IO'YMENT Upon the payment by Lessee of the rents provided, and upon the
observation and performance of all the covenants, terms, and conditions on Lessee's part to be observed
and performed, Lessee shall peacefully and quietly hold and enjoy the subject premises for the term
hereby demised without hindrance or interruption by Lessor or any other person or persons lawfully or
equitably claiming by, through, or under Lessor, subject, nevertheless, to the terms of the Lease.
7. ASSIGNMENT AND SUBLETTING This Lease may not be sold, transferred, or assigned in
full or part without the written permission of Lessor. Any purported assignment without such prior
written consent shall be null and void. Lessee shall not have the right to sublet this Lease or any portion
of this Lease or property.
S. DEFAULTS In the event that Lessee fails, within thirty (30) days after notice, to cure any
default of any obligations owed by Lessee to Lessor under this Lease Agreement then, in that event,
Lessor shall have the right to terminate this Lease Agreement and to enter upon the leased Premises and
again have, repossess, and enjoy the same as if this Lease Agreement had not been made.
9. TERMINATION BY COUNTY. This Agreement may be terminated before the expiration of
a one (1) year term, with or without cause and in the sole discretion of the County, upon
a) Sixty (60) days' written notice by the County to the Lessee,
b) Thirty (30) days' written notice by the County to the Lessee when;
i) The Lessee fails to timely pay the County the amount described in this Agreement
or fails to obtain or to keep telephone service as required under this Agreement;
ii) The Lessee leases the Premises or assigns any interest without the required
consent under this agreement;
C) Fifteen (15) days' notice by the County to the Lessee in an emergency situation.
10. TERMINATION BY LESSEE. The Lessee may terminate this Agreement upon fifteen (15)
days' notice by the Lessee to the County in an emergency situation.
County-Owned Property Residential Lease .
(Employee)
11. INSURANCE AND HOLD HARMLESS. The Lessee agrees to carry Ten Thousand and
00 /100 Dollars ($10,000.00) in personal liability coverage on the premises and shall provide evidence
thereof by Certificate of Liability Insurance upon execution of this Lease. Lessee will notify County
upon receipt of any notice of reduction or termination of such insurance, and shall immediately obtain
replacement insurance,
Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement,
Lessee shall defend, indemnify, and hold the County and the County's elected and appointed officers and
employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation,
administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury
(including death), loss, damage, fine, penalty, or business interruption, and (iii) any costs or expenses that
may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or
in connection with, (A) any activity of Lessee or any of its employees, agents, contractors or other
invitees on the Premises during the term of this Agreement, (B) the negligence or willful misconduct of
Lessee or any of its employees, agents, contractors or other invitees, or (C) Lessee's default in respect of
any of the obligations that it undertakes under the terms of this Lease, except to the extent the claims,
actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole
negligent acts or omissions of the County or any of its employees, agents, contractors or invitees (other
than Lessee). Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses
relate to events or circumstances that occur during the term of this lease, this section will survive the
expiration of the term of this Lease or any earlier termination of this Lease.
12. DAMAGE TO PROPERTY BY PETS OR ANIMALS The Lessee shall have sole
responsibility for any damage, harm, nuisance, claim or other liability which arises as result of the
Lessee(s) keeping pets or other animals on the Premises, including the parking area upon which the rental
Premises is situated. Any repairs shall be paid for by the Lessee within thirty (30) days of being given
notice by the County of the cost of the damages.
13. ALTERATLQNS—AMOB MODIFICATIONS. If the Lessee wishes to make any
modifications or alterations to the Premises he /she must first make the request in writing to the County,
and receive written permission from the Assistant County Administrator prior to making any alterations
and/or modifications.
14. NOTICE Notices in this Agreement, unless otherwise specified, must be sent by certified mail
to the following:
For the County
For the Lessee:
Kevin Wilson,
Assistant County Administrator Julio Mollineda
1100 Simonton Street, #2 -216 382 Caribbean Drive, Unit A
Key West, FL 33040 Key Largo, FL 33037
Telephone: (305) 453 -8797 Telephone: (305) 896 -0039
15. ATTACHME NTS The following documents are required to be attached to this Agreement:
a) EXHIBIT A: Letter from Lessee's Department Head recommending Lessee and approved
by Assistant County Administrator permitting Lessee to execute Agreement.
b) EXHIBIT B: Certificate of Liability Insurance.
County -owned Property Residential Lease .3-
(Employee)
This Agreement shall not he effective until signing by all parties and by attaching all fully
completed Exhibits to the Agreement.
16. WHOLE CONTRACT AND WAIVER. This Agreement is the whole Agreement between
the parties, and no prior or contemporaneous oral or written communications are part of the Agreement.
If the County waives any breach of the Agreement, that waiver shall not waive the covenant or conditions
breached nor any later breach of any part of the Agreement.
17. GOVERNING LAWSIVENUE This Agreement shall be governed by the laws of the State of
Florida and the United States. Venue for any dispute arising under this agreement must be in Monroe
County, Florida. The County and Lessee specifically agree that neither the provisions of Florida Statutes,
Chapter 733, Florida Statutes (Mobile Home Park Lot Tenancies) nor the provisions of Chapter 513,
Mobile Home and Recreational Vehicle Parks) are to be applied as governing this Agreement or use as
constructing provisions of this Agreement.
l8. ATTORNEYS FEES Should any cause of action or administrative proceeding arise out of
this Lease in connection with the enforcement or interpretation of this Lease between Lessor and Lessee,
the prevailing party shall be entitled to reasonable attorney's fees, court costs, and out-of-pocket
expenses, as an award against the non - prevailing party. Mediation proceedings initiated and conducted
pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual
and customary procedures required by the Sixteenth Judicial Circuit in and for Monroe County, Florida.
19. MEDIATION The parties agree to mediate any disputes under this Agreement, and further
agree that they will not arbitrate any disputes.
20. SEVERAEILITY If any term or provision of this Agreement shall to any extent be held
invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and enforceable to the fullest extent
permitted by law.
21. A1llANDONMI 4NT If at any time during the term of this Agreement Lessee abandons the
Premises or any part thereof, County may, at County's option, obtain possession of the Premises in the
manner provided by law, without becoming liable to Lessee for damages or for any payment of any kind
whatever, County may, at County's discretion, as agent for Lessee, relet the Premises, or any part
thereof, for the whole or any part thereof, for the whole or any part of the then unexpired term, and may
receive and collect all rent payable by virtue of such reletting, and, at County's option, hold Lessee liable
for any difference between the rent that would have been payable under this Agreement during the
balance of the unexpired term, if this Agreement had continued in force, and the net rent for such period
realized by County by means of such reletting. If County's right of reentry is exercised following
abandonment of the Premises by Lessee, then County shall consider any personal property belonging to
Lessee and left on the Premises to also have been abandoned, in which case County may dispose of all
such personal property in any manner County shall deem proper and County is hereby relieved of all
liability for doing so.
22. HAZARDOUS MATERIALS Lessee shall not keep on the Premises any item of a dangerous,
flammable or explosive character that might unreasonably increase the danger of fire or explosion on the
Premises or that might be considered hazardous or extra hazardous by any responsible insurance
company.
County -Owned Property Residential Lease • 4—
(Employee)
23. INSPECTION OF PREMISES County and County's agents shall have the right at all
reasonable times during the term of this Agreement and any renewal thereof to enter the Premises for the
purpose of inspecting the Premises and all buildings and improvements thereon. And for the purposes of
making any repairs, additions or alterations as may be deemed appropriate by County for the preservation
of the Premises or the building. County and its agents shall further have the right to exhibit the Premises
and to display the usual "for sale ", "for rent ", or "vacancy" signs on the Premises at any time within forty -
five (45) days before the expiration of this Lease. The right of entry shall likewise exist for the purpose
of removing placards, signs, fixtures, alterations, or additions that do not conform to this Agreement or to
any restrictions, rules, or regulations affecting the Premises.
24. RADON GAS Notice to prospective Lessee: Radon is a naturally occurring radioactive gas
that, when it has accumulated in a building in sufficient quantities, may present health risks to persons
who are exposed to it over time Levels of radon that exceed federal and state guidelines have been found
in buildings in this state. Additional information regarding radon and radon testing may be obtained from
a County public health department.
25. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of
convenience of reference only, and it is agreed that such section headings are not a part of this Agreement
and will not be used in the interpretation of any provision of this Agreement.
26. MUTUAL REVIEW This agreement has been carefully reviewed by Lessee and Lessor,
therefore this agreement is not to be construed against either party on the basis of authorship.
IN WITNESS WHEREOF, the parties hereto have been executed this Agreement as of the date
written above.
BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
LESSOR
By:
Deputy /Clerk Mayor
County-Owned Property Residential Lease .5-
(Employee)
DATE: March 27, 2017
TO: Kevin Wilson, Public Works Division Director
FROM: Robert Glassmer, Plantation Key, Public Works/Engineering Facilities
by Alice Steryou; Contract Monitor Public Works /Engineering Facilities
RE: Agenda Item — April 12, 2017 BOCC Meeting
County Employee Residential Lease Unit A, Location E
Pursuant to the Policy for use of residential housing on County -owned property approved
by the BOCC at the March 16, 2011 meeting, this location was advertised to County
employees on March 23, 2011 and an Upper Keys Public Works employee had applied for
and was approved.
I hereby request approval to enter into a one -year residential lease agreement with a
Monroe County employee to reside in Unit A at Location E. This employee has been
leasing this Unit A, Location E since June 01, 2011.
Enclosures
l
APPLICATION FOR EMPLOYEE RENTAL OF MONROE COUNTY -OWNED RESIDENCE
APPLICANT INFORMATION
Name:
FIRST MIDDLE INITIAL
Telephone:
Weight:
Breed:
Weight:
Cell:
" —
OTHERS WHO WILL BE LIVING IN THIS RESIDENCE
Name:
Relationship: f 0
Age:
Name: t
Relationship:
Age:
L
Name:
Relationship:
Age:
CURRENT ADDRESS
Address:
°
CL
City: Y
State: ZE2
Zip:
Reason for leav'
Make: Model: Plate:
PET INFO
Type:
Type
Type:
Breed:
Weight:
Breed:
Weight:
Breed:
Weight:.
EMERGENCY CONTACT INFORMATION
Name: _
Alternate:
Relationship: r Phone:
Relationship: Phone:
I understand that this is application is not a rental agreement and that this application does not create any obligation to
Monroe County to provide housing in County -owned residence.
Date: "x -1-2- . I
Signatu
y. rint Game
APPROVED BY:
RECOMMENDED:
Supervisor
Department Head
Division Director
Date:
Date:
Date:
N