Item K2County of Monroe
A
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
The Florida. Key
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Mayor Pro Tem David Rice, District 4
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Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
April 12, 2017
Agenda Item Number: K.2
Agenda Item Summary #2833
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292 -3314
N/A
AGENDA ITEM WORDING: Official approval of the Board of County Commissioners minutes
from the regular meetings of January 18, 2017 and February 15, 2017 (previously distributed).
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
1. January 18
2. February 15
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
N/A
REVIEWED BY:
Kathy Peters Completed 03/28/2017 9:22 AM
Board of County Commissioners Pending 04/12/2017 9:00 AM
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, January 18, 2017
Marathon, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Marathon Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner David Rice and
Mayor George Neugent. Also present at the meeting were Roman Gastesi, County Administrator; Bob
Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff,
members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
A Following the reading of the Additions, Corrections and Deletions into the record Bob Shillinger,
County Attorney, advised the Board that when the original agenda was published and then the revised
agenda was published, Item C18 a contract with Aramark Services, dated November 22, 2016, the backup
documents got re- sequenced (from Item C18 through Item C34). He advised the Board that, after
discussions with the Clerk, it was decided, to be clear, that Item C18 will be the Aramark and contract
C19 will be the consulting agreement with Pike from that item forward the agenda will follow that
sequence that was originally published down to Item C34, which will be the OMB approval of revised
Resolutions for transfer of funds. Mr. Shillinger advised the Board that the items can be adequately
tracked. After discussion, motion was made by Commissioner Rice and seconded by Commissioner
Murphy granting approval of Additions, Corrections and Deletions to the agenda and the re- sequencing of
the backup. Motion carried unanimously.
PRESENTATION OF AWARDS
BI Presentation of Mayor's Proclamation observing January 22 -28, 2017 as School Choice Week.
B2 Presentation Mayor's Proclamation observing the month of January, 2017 as National Mentoring
Month and Take Stock in Children.
B3 Presentation of Years of Service award for 15 years of service to Paul Wunderlich, Supervisor,
Construction Inspector, Engineering Services.
B4 Bill Hunter, Chairman of the Affordable Housing Advisory Committee (AHAC) recognized
Mayte Santemaria, Senior Director Planning & Environmental, and her staff and presented her with a
plaque for their efforts with the AHAC.
BULK APPROVALS
Motion was made by Commissioner Carruthers and seconded by Mayor Neugent granting
approval of the following items by unanimous consent:
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C2 Board granted approval and authorized execution of a task order with Keith & Schnars, P.A.
under the On Call Consulting Contract for design and engineering services associated with the
Community Aesthetic Feature - Big Pine Key signs project in the amount of $18,911.92.
C3 Board granted approval to ratify the previous approval of agreement with Maverick United
Elevator for $77,000.00 for elevator and lift service maintenance that was approved at the November
2016 BOCC meeting, but inadvertently omitted page 15 of the Agreement which is now included along
with the complete Certificate of Liability Insurance.
C4 Board granted approval and authorized execution of the First Amendment to the Lease
Agreement with the City of Key West pertaining to the re- located animal shelter premises to add language
to reflect the financial contributions from the City of Key West and Monroe County for the new animal
shelter.
C5 Board granted approval and authorized execution of Amendment 2 to extend the Professional
Services Agreement with Eric Udell for one additional year to provide IT consulting services at the rate of
$60 per hour up to and not to exceed an annual amount of $24,000.00.
C6 Board granted approval to ratify the previously approved Addendum between Florida Keys
Society of Prevention of Cruelty to Animals, Inc. and Monroe County providing funding for the
Construction of the New Animal Control Shelter which now includes Exhibit A in its entirety.
C7 Board granted approval of the final recommendations made by Evergreen Solutions, LLC, the
company retained to analyze the impact of establishing a minimum S15 /hour wage for all county
employees including: 1. Salary increases for 21 employees to bring them to $15.05 /hour; 2. Salary
increases for 57 employees to account for compression; 3. Establishment of a new pay plan; and 4.
Placement of 78 employees into new pay grades; for a total cost of $227,795.84 to be implemented
beginning with the 2/5/17 - 2/18/17 pay period. In addition, approval of establishing minimum of 515.00
per hour wage for Firefighters for a total cost of $24,603.91 to be implemented at the beginning of the
2/5/2017 through 2/18/2017 pay period.
C9 Board granted approval and authorized execution of the First Amendment with Quantum Health
Solutions for a three year renewal at a cost of $74,400.
C10 Board granted approval and authorized execution of Amendment No. 2 to Pharmacy Benefit
Management Services Agreement with Envision RX to extend agreement to December 31, 2017.
C12 Board granted approval to award bid and enter into contract with lowest bidder, Pedro Falcon
Electrical Contractors, Inc., for the Stock Island Fire Station HVAC Improvements in the amount of
$37,129.00. Scope of the air conditioning improvement is to adjust the existing system due to changes in
the buildings' use and actual conditions experienced after occupying the facility. Project is paid for by the
One Cent Infrastructure Sales Tax.
C13 Board granted approval and authorized execution of a Contract Amendment Number 3 with T.Y.
Lin International for the removal of the Higgs Beach Sand Replenishment Services and the addition of
Arborist Services regarding approximately 498 trees affected by the Relocation of the Atlantic Boulevard
Project. This amendment results in a net decrease of 515,551.00 to the contract and is funded by the one -
cent infrastructure tax.
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C14 Board granted approval and authorized execution of First Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Bender & Associates Architects,
P.A. dated January 21, 2015, to add revised public records language.
C15 Board granted approval to ratify the Key West Fleet Office emergency purchase of services with
Sea Tech of the Florida Keys, Inc. for the reconstruction of the Fleet Office building features affected by
the mold remediation. This purchase is funded with $56,050.00 of Ad Valorem tax.
C16 Board granted approval and authorized execution of the First Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Amec Foster Wheeler
Environment & Infrastructure, Inc. dated March 18, 2015, to add revised public records language.
C17 Board granted approval and authorized execution of the First Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Currie Sowards Aguila
Architects dated January 21, 2015, to add revised public records language.
C18 Board granted approval to amend and restate the contract with Aramark Services, Inc. dated
November 22, 2016, for Uniform Services for the Public Works /Engineering Division to correct errors
subsequently discovered in the Original Agreement and to add a delivery location, add service items (long
cargo pant option) with payment amounts, and a Notice Requirement address change.
C19 Board granted approval and authorized execution of the First Amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Pike Architects, Inc. dated
January 21, 2015, to add revised public records language.
C20 Board granted approval to re- advertise a Request for Qualifications for Air Service Development
- Airport Consultant Services for the Key West International Airport and The Florida Keys Marathon
International Airport.
C21 Board granted approval and authorized execution of the Fourth Amendment Agreement with
Stockton Maintenance Group Inc. (SMG) for janitorial services at eight (8) facilities in Marathon. This
Fourth Amendment is to correct a minor scrivener's error that occurred in paragraph 2 B. of the Second
Renewal, Third Amendment Agreement, in which the alphabetic and numeric total payment amount to
the contractor per month were inconsistent.
C22 Board granted approval to ratify the Nutrition Services Incentive Program (NSIP) Contract US-
1751 between the Alliance for Aging, Inc., and Monroe County Board of County Commissioners, Social
Services /In -Home Services for the contract year 2017 (January 1, 2017- December 31, 2017) in the
amount of $33,463.01.
C23 Board granted approval to advertise a Request for Proposals (RFP) for Hurricane Debris
Monitoring and Disaster Related Services.
C24 Board granted approval of the monthly report on change orders for December reviewed by the
County Administrator /Assistant Administrator. Said report is incorporated herein by reference.
C25 Board granted approval to advertise a Request for Proposals (RFP) for Disaster Response and
Recovery Services.
C26 Board granted approval to advertise a public hearing for the February 15, 2017 BOCC meeting to
be held in Key West. The public hearing is to satisfy public input grant application requirements and to
a
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consider approval of Grant Award FTA Section 5310 - Year 42 (FFY 2017) Capital Assistance Grant for
the purpose of purchasing four (4) para- transit vehicles (buses) to serve the transportation needs of the
transportation disadvantaged, elderly, and persons with disabilities throughout Monroe County.
C27 Board granted approval to apply for a Florida Department of Transportation (FDOT) FTA
Section 5310 Program Federal Fiscal Year (42) 2017 Capital Assistance Grant for the purpose of
purchasing four (4) para- transit vehicles to serve the transportation needs of the transportation
disadvantaged, elderly, and persons with disabilities throughout Monroe County.
C28 Board granted approval and authorized execution of State of Florida Department of
Transportation Joint Participation Agreement Number G0I22 in the amount of $250,000.00 to conduct
planning studies at the Florida Keys Marathon International Airport, to be funded 80% FDOT and 20%
Marathon Airport operating funds.
C29 Board granted approval and authorized execution of State of Florida Department of
Transportation Joint Participation Agreement Number G0I56 in the amount of $650,000.00 to reconstruct
Taxiway A and the stub taxiways to and from Runway 9 -27 and the Commercial Apron at the Key West
International Airport, to be funded 50% FDOT and 50% Key West Airport operating funds.
C30 Board granted approval and authorized execution of State of Florida Department of
Transportation Joint Participation Agreement Number G0I57 in the amount of $40,000.00 for the design
of solar voltaics on the Key West International Airport terminal roof to reduce reliance on conventional
energy sources using solar energy, to be funded 50% FDOT and 50% Key West Airport operating funds.
C31 Board granted approval and authorized execution of Modification 41 to Federally Funded
Subgrant Weatherization Assistance Program (WAP) Agreement 16WX- OG- 11 -54 -01 -039 between the
State of Florida, Department of Economic Opportunity (DEO) and Monroe, County of (Monroe County
Board of County Commissioners /Monroe County Social Services) for the period of 04/01/2016-
06/30/2017 in the amount of $89,373.00.
C32 Board adopted the following Resolution of the Monroe County Board of County Commissioners
to revise the Monroe County State Housing Initiative Partnership Program (SHIP) /Weatherization
Assistance Program (WAP) SHIP /WAP REHABILITATION Strategy mortgage documents to remove
Hazard Insurance requirements.
RESOLUTION NO. 001 -2017
Said Resolution is incorporated herein by reference.
C33 Board adopted the following Resolution of the Monroe County Board of County Commissioners
authorizing the Monroe County CDBG DR 2008 Tropical Storm Faye Administrator Q. Manuel Castillo,
Sr.) to execute mortgage subordination documents under certain conditions for the purpose of allowing
the refinance of existing first mortgage loans at improved terms.
RESOLUTION NO. 002 -2017
Said Resolution is incorporated herein by reference.
C34 Board adopted the following Resolutions for the transfer of funds and resolutions for the receipt
of unanticipated revenue:
Transfer of Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 003 -2017
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 004 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 005 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 006 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 007 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 008 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 009 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 010 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 011 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 012 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 013 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 014 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 015 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 016 -2017
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Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 017 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 16).
RESOLUTION NO. 018 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 17).
RESOLUTION NO. 019 -2017
Said Resolution is incorporated herein by reference.
TOURIST DEVELOPMENT COUNCIL
D1 Board granted approval to rescind Fishing Event Funding Agreement with Murray Marine, Inc.
for the Key West Winter Rodeo Presented by Yellowfin Boats due to the Event Contractor cancelling the
event.
D2 Board adopted the following Resolution transferring funds. This resolution is required due to a
scriveners error located in the cost center of the line item number.
RESOLUTION NO. 020 -2017
Said Resolution is incorporated herein by reference.
D3 Board granted approval to advertise a Request for Proposals for a Professional Public Relations
Agency for Monroe County Tourist Development Council.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
Il Board granted approval to authorize incentive pay for Building Inspector James Shady for
attaining a FEMA /Monroe County sponsored Floodplain Manager Certification course.
12 Board granted approval and authorized execution of Florida Fish and Wildlife Conservation
Commission (FWC) Agreement No. 16107 (Agreement) between Monroe County (County) and FWC
providing reimbursement funding to the County in an amount not to exceed 5165,183.75 for derelict
vessels removals, in addition to Boating Improvement Funds used for derelict vessel removals.
COMMISSIONERS' ITEMS
Kl Board granted approval of Mayor Neugent's approval to reappoint John Repetto to the
Community Development Block Grant Citizens Advisory Task Force.
K2 Board granted approval of Commissioner Rice's reappoint Derrick Johnson as the District 4
representative to the Community Development Block Grant (CDBG) Citizens Task Force.
K3 Board granted approval of Commissioner Rice's reappoint David Manz as the District 4
representative to the Human Services Advisory Board (HSAB).
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K4 Board granted approval of Commissioner Rice's reappoint Margaret Tower Smith, as the District
4 representative, to the Parks and Recreation Advisory Board (PRAB).
COUNTY CLERK
L2 Board granted approval of FKAA invoices for the fiscal year (to include salaries), relating to the
Cudjoe Regional Wastewater System Project. The invoices under $50,000 are being provided for
information only. Said invoices are incorporated herein by reference.
L3 Board granted approval of FKAA invoices $50,000 or over for the fiscal year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are incorporated
herein by reference.
L4 Board granted approval of Tourist Development Council expenditures for the month of
November 2016, as follows: Advertising, in the amount of $361,203.24; Bricks & Mortar Projects, in
the amount of $125,991.49; Events, in the amount of $334,858.75; Office Supplies & Operating Costs,
in the amount of $37,561.28; Public Relations, in the amount of $166,390.42; Sales & Marketing, in the
amount of $76,707.41; Telephone & Utilities, in the amount of $15,012.77; Travel, in the amount of
$35,680.57; Visitor Information Services, in the amount of $79,509.36.
L5 Board granted approval of the BOCC Warrants (Including Payroll) for the month of November
2016. Said warrants are incorporated herein by reference.
COUNTY ADMINISTRATOR
M3 Board adopted the following Resolution naming the three members of the County Commission
designated by the Board to represent Monroe County on the Board of Governors of Fire and Ambulance
District 1 as required by Ordinance No. 045 -1988.
RESOLUTION NO. 021 -2017
Said Resolution is incorporated herein by reference.
M4 Board adopted the following Resolution endorsing the nomination of Mayor George Neugent for
a position on the Executive Committee of the (RESTORE Act) Gulf Consortium.
RESOLUTION NO. 022 -2017
Said Resolution is incorporated herein by reference.
M9 Board granted approval and authorized execution of a $28,000 base contract with Government
Services Group, Inc., plus two 1 -year options for $5,000 each year, to provide professional services to
assist the County in setting up the special assessment program to fund operations and maintenance of the
Canal Restoration Demonstration Project Canals in Big Pine Key, Geiger Key and Key Largo, with the
work to be performed in FY 2017 for special assessments to be collected beginning in FY 2018.
M12 Board granted approval to advertise a solicitation for professional LiDAR elevation mapping
services.
M13 Board granted approval and authorized execution of an agreement with PFM Financial Advisors
LLC for financial advisory services.
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M14 Board granted approval to ratify one small contract with GHD Services, Inc. signed by the
County Administrator.
M15 Board adopted the following Resolution to accept the Southeast Florida Regional Climate Change
Compact Counties 2017 State and Federal Energy and Climate Legislative Programs.
RESOLUTION NO. 023 -2017
Said Resolution is incorporated herein by reference.
COUNTY ATTORNEY
N4 Board granted approval of the Semi - annual examination of public official bonds for County
Commissioners and Constitutional Officers pursuant to F. S. 137.05 and § 2 -28 of the Monroe County
Code and finding that all current bonds and /or insurance policies are adequate.
N6 Board granted approval to Advertise Request for Proposals for Pollution Liability Insurance
N7 Board granted authorization to initiate litigation against Enrique Piwko and the property located
at 245 Atlantic Blvd., Key Largo, Florida, to seek compliance with the County code and enforce a lien
arising from Code Compliance case number CE15030015.
N8 Board granted authorization to initiate litigation against T and T Investments Corp. and the
property located at 120 Coco Plum Rd. S., Key Largo, Florida, to seek compliance with the County code
and enforce a lien arising from Code Compliance case number CE15030136.
N9 Board granted authorization to initiate litigation against Nationstar Mortgage LLC and the
property located at 80 Jean LaFitte Dr., Key Largo, Florida, to seek compliance with the County code and
enforce a lien arising from Code Compliance case CE15040108.
N10 Board granted approval and authorized execution of a new right -of -way lease agreement for an
historic encroachment upon the Second Avenue public right -of -way in Key Largo.
N11 Board granted approval and authorized execution of a Lease Agreement with U. S.
Representative Carlos Curbelo for the use of office space in the GATO Building, starting on January 3,
2017 and extending through January 2, 2019.
COUNTY ADMINISTRATOR
P3 Board granted approval of the Monroe County 2017 State Legislative Agenda.
Motion carried unanimously.
The Board of County Commissioners meeting adjourned for the Board of Governors, Fire &
Ambulance District 1, meeting.
FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and answering
to roll call were Commissioner Kolhage, Commissioner Rice and Mayor Neugent. Absent were
Councilman Bruce Halle, Councilwoman Katie Scott and Mayor Norman Anderson (alternate).
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G1 James Callahan, Fire Chief addressed the Board concerning adoption of a Resolution of the Board
of Governors of Fire and Ambulance District 1 electing the Chairperson and Vice - Chairperson as required
by Ordinance No. 045 -1988. Motion was made by Commissioner Kolhage and seconded by
Commissioner Rice to adopt the following Resolution. Motion carried with Councilman Halle,
Councilwoman Scott and Mayor Anderson not present.
RESOLUTION NO. 024 -2017
Said Resolution is incorporated herein by reference.
The Board of Governors, Fire & Ambulance District 1, adjourned. The Board of County
Commissioners meeting reconvened with all commissioners present.
MISCELLANEOUS BULK APPROVALS
Cl Commissioner Rice announced that, due to a voting conflict, he would abstain from voting on the
approval of an agreement with Guidance /Care Center for the "Assisted Living Prevents Recidivism"
(Heron) program, in the amount of $39,979, for October 1, 2016 through September 30, 2017 (FY2017)
and ratification of the Substance Abuse Policy Advisory Board (SAPAB) recommendation to fund FDLE
Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Motion was made by Commissioner
Carruthers and seconded by Commissioner Kolhage granting approval and execution of the agreement.
Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Abstain
Mayor Neugent
Yes
Motion carried.
COUNTY ADMINISTRATOR
M8 Rhonda Haag, Sustainability Coordinator, made a Power Point presentation regarding the status
report on the BOCC motion made on November 14, 2016 during the BOCC Canal Special Meeting
requesting staff to conduct a scientific peer- reviewed study to determine the effects of impaired canal
waters on nearshore waters. Bob Shillinger, County Attorney, addressed the Board. John Hunt, Director
of the Florida Fish and Wildlife Conservation Commission Marine Research Lab for South Florida; and
Charles Causey addressed the Board. After discussion, motion was made by Commissioner Carruthers
and seconded by Commissioner Murphy granting approval of Option 1: Do nothing now. Wait for FN to
issue their Final Report on Canal Demos and for DEP to update the RAD. In October/November 2017
revisit the data. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
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PROJECT MANAGEMENT
H1 Ariana Nesbitt, CEO of the Florida Keys Healthy Start Coalition, addressed the Board concerning
the Drowning Prevention Campaign sponsored by the Florida Department of Health in partnership with
Florida Keys Healthy Start Coalition and requested approval to post the drowning prevention signage at
all Monroe County Beaches and utilize the assistance of Public Works staff in posting the signs, which
are 12 by 16 inches, Aluminum Grade, and full color. The signs would be posted at Higg's Beach, Harry
Harris Park, and Veteran's Beach. After discussion, motion was made by Commissioner Carruthers and
seconded by Commissioner Kolhage granting approval of the item. Motion carried unanimously.
COUNTY ADMINISTRATOR
M5 Roman Gastesi, County Administrator, addressed the Board concerning Air Ambulance /Trauma
Star. The following individuals addressed the Board: Billy Deans, representing Air Methods; Dave
Richardson, Sr. Vice President for Air Medical Services for Air Methods; Dr. Bruce Guerdan, Emergency
Medicine Physician at Lower Keys Medical Center & Medical Director for Air Methods; Jeff Hedlot,
Pilot with Air Methods; Leo Mijares, Sean Hickey, Anthony Page, Pat Cassidy, Lt. Commander William
White, Director of the Army's Trauma Training Program in Miami; Andrea Thompson, Al Brotons,
Director of Operations and Training at the Gordon Center for Research at the University of Miami
Medical School of Medicine; Steve Hudson, and Bill Hunter. Sheriff Richard Ramsay and James
Callahan, Fire Chief addressed the Board. After discussion, motion was made by Commissioner Rice and
seconded by Commissioner Carruthers to move ahead with the acquisition of additional equipment to be
in a position to provide service to the citizens of this county equally. Roll call vote was taken with the
following results:
Commissioner Carruthers Yes
Commissioner Kolhage Yes
00
Commissioner Murphy No
Commissioner Rice Yes
Mayor Neugent Yes
Motion carried.
COUNTY ATTORNEY
E
N3 Bob Shillinger, County Attorney, addressed the Board concerning direction to staff regarding the
2
Florida Supreme Court's decertification of one Monroe County Court Judgeship and notice of intent to
consider decertification of a second Monroe County Court Judgeship. Dustin Hunter, Vice President,
Monroe County Bar Association addressed the Board. Board directed Mr. Shillinger to prepare a
Resolution for next month's meeting expressing support and to work with Ms. Tennyson and Mr. Gastesi
to engage our county lobbyist and to work with the municipalities and other interested groups like the Bar
Association to make a statement from our community that we support all four judges and to maintain all
fourjudges.
COUNTY ADMINISTRATOR
Ml l Christine Hurley, Assistant County Administrator, addressed the Board. A presentation was
made by Glen Volk, representing Arthur J. Gallagher & Company, on Health Insurance Fund Claims and
Projected Balances as of September 31, 2016 (end of FY16) with an update of changes made to date and
anticipated analyses to be completed for FYI potential changes and recommendations. The Board took
no official action.
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Mayor Neugent excused himself from the meeting.
MISCELLANEOUS BULK APPROVALS
C11 Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers to
approve Sheila Barker and Irene Toner to serve as Retiree representatives on the Health Plan Advisory
Committee. Motion carried unanimously, with Mayor Neugent not present.
CLOSED SESSION
Jl Bob Shillinger, County Attorney, announced an Attorney- Client Closed Session in the matter of
Monroe County v. Keith M. Munt, Case No. 16 -CA- 330 -K. Mr. Shillinger advised that pursuant to F.S.
286.011(8) the persons attending the meeting would be the County Commissioners, County Administrator
Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorneys Peter Morris and Steve
Williams and a certified court reporter.
The regular meeting of the Board of County Commissioners adjourned for the Closed Session.
Mayor Neugent returned to the meeting during the Closed Session. The Closed Session was adjourned
and the regular meeting of the Board of County Commissioners reconvened.
COUNTY ADMINISTRATOR
M10 Rhonda Haag, Sustainability Coordinator, addressed the Board concerning approval of a
514,556.00 Task Order No. 2 to the on call contract with Amec Foster Wheeler, Inc. for Category A canal
program planning services to provide public outreach services to inform and engage the homeowners on 00
canals 4266, 4287, 4290 and 483 regarding the MSBU's, the proposed program and the costs associated
with the operations and maintenance of the air curtains. After discussion, motion was made by
Commissioner Murphy and seconded by Commissioner Rice granting approval and authorizing execution cs
of the item. Roll call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
M6 /M7 Rhonda Haag, Sustainability Coordinator, addressed the Board concerning the following two
items:
Approval of a Resolution of the Board of County Commissioners of Monroe County, Florida,
adopting the final report of the Tidal Flooding Roads Demonstration Project, which recommends road
improvement projects in two communities and to move forward with the design phase to implement the
recommendations; providing for an effective date.
Approval of a Resolution of the Board of County Commissioners of Monroe County, Florida
setting an Interim Standard for determining the elevation of future road improvement projects in Monroe
County and directing initiation of a countywide roads analysis to identify near -term roads subject to risk;
providing for an effective date.
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Erin L. Deady, P.A., made a Power Point Presentation of the Roads Project: The Sands and Twin
Lakes Communities report. Mike Flood, Special Projects Leader with Parsons Brinckerhoff, addressed
the Board. Roman Gastesi, County Administrator; and Judith Clarke, Director, Engineering and Roads &
Bridges addressed the Board. The following individual addressed the Board: Stephanie Russo.
Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers to adopt
both Resolutions as stated. After further discussion, the motion was amended by Commissioner Murphy
and accepted by Commissioner Carruthers to adopt Item M6 a Resolution of the Board of County
Commissioners of Monroe County, Florida, adopting the final report of the Tidal Flooding Roads
Demonstration Project, which recommends road improvement projects in two communities and to move
forward with the design phase to implement the recommendations; providing for an effective date.
Motion carried unanimously.
RESOLUTION NO. 025 -2017
Said Resolution is incorporated herein by reference.
M7 Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers to adopt
the following Resolution of the Board of County Commissioners of Monroe County, Florida setting an
Interim Standard for determining the elevation of future road improvement projects in Monroe County
and directing initiation of a countywide roads analysis to identify near -term roads subject to risk;
providing for an effective date. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
RESOLUTION NO. 028 -2017
Said Resolution is incorporated herein by reference.
PUBLIC HEARINGS
01 A Public Hearing was held to consider adoption of a Resolution renouncing and disclaiming any
right of the County and the public in and to a portion of the right -of -way at the SE corner of the
intersection of Atlantic Circle Drive and Tavern Drive, in a part of Government Lot 2, Section 34,
Township 62 South, Range 38 East, on Key Largo, Monroe County, Florida. Motion was made by
Commissioner Murphy and seconded by Commissioner Rice to adopt the following Resolution. Motion
carried unanimously.
RESOLUTION NO. 026 -2017
Said Resolution is incorporated herein by reference.
02 A Public Hearing was held to consider adoption of a Resolution of the Monroe County Board of
County Commissioners approving a special permit allowing a temporary construction staging area for
utility improvement projects by the Florida Keys Aqueduct Authority at property legally described as lot
33, Key Haven Estates (Plat Book 7, Page 78), Monroe County, Florida, and having real estate number
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00141132.003300. Motion was made by Commissioner Rice and seconded by Commissioner Murphy to
adopt the following Resolution. Motion carried unanimously.
RESOLUTION NO. 027-2017
Said Resolution is incorporated herein by reference.
SOLID WASTE
P1 Kevin Wilson, Assistant County Administrator, gave a Power Point presentation regarding the
discussion and direction for Changes to the Specialty Hauler Program. After discussion, Mr. Wilson
advised the Board that he will start working on Ordinance changes; request approval to advertise
revisions to the Ordinance for a public hearing; and, during the budget process will come back with exact
numbers and Resolutions for the charges. The Board took no official action.
MISCELLANEOUS BULK APPROVALS
C8 Kevin Wilson, Assistant County Administrator, addressed the Board concerning approval of the
Second Amendment to the Agreement with William P. Horn Architect, P.A. for the design through
construction administration services for the redevelopment of Bernstein Park. This Amendment is for a
fee increase of $192,401.00, from $339,545.00 to $531,946.00, and to revise the public records language.
This project is funded by the One Cent Infrastructure Sales Surtax. After discussion, motion was made by
Commissioner Murphy and seconded by Commissioner Rice granting approval and authorizing execution
of the item. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
No
Motion carried.
COUNTY ATTORNEY
N5 Motion was made by Commissioner Rice and seconded by Commissioner Murphy to continue the
approval of a Resolution authorizing the Mayor to execute a quit claim deed in favor of The State of
Florida Department of Transportation for a portion of the South Roosevelt Boulevard and Bertha Street
right -of -way in order to complete the South Roosevelt Improvement Project to the February 15, 2017
BOCC meeting in Key West. Motion carried unanimously.
STAFF REPORT
E Kevin Wilson, Assistant County Administrator, advised the Board that as of last week, at the
Cudjoe Project, the contractor has retrieved the missing drill head and they are back on track reaming the
hole and installing the casing; that the east and west Long Key expansion of the Layton plant is under
way to those properties wastewater systems; invited the Commission and the public to the ribbon cutting
at the Marvin Adams Waterway pedestrian bridge on Friday (January 20` and, advised the Board that
there is an all- electric vehicle in service at the Gato Building used in running errands back and forth.
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COUNTY ADMINISTRATOR
MI Roman Gastesi, County Administrator, referred the Board to the County Administrator's Monthly
Report. Said report is incorporated herein by reference. Mr. Gastesi recognized Kevin Madok, Clerk of
the Circuit Court & Comptroller and Pamela Hancock, Deputy Clerk. Mr. Gastesi advised the Board that
the City of Key Colony Beach hired a new City Manager, Chris Munoz and that there is a managers
meeting scheduled in Marathon next week, with all the municipal managers throughout the keys. Mr.
Gastesi advised the Board that the County will conduct a survey, with residents and businesses, like the
one done in 2009. The updated surveys will be shared with the Commission to determine what they think
about the surveys themselves. There will be about twenty -one (2 1) meetings; seven (7) meetings in each
location (lower keys /middle keys /upper keys) to get feedback from the constituents to see how we're
doing and what they want to see in the future.
M2 Bob Shillinger, County Attorney, addressed the Board concerning the 2017 Appointments of
Commissioners to various duties. During discussion, the following committees were removed from the
list: Affordable Housing Advisory Committee and Marine & Port Advisory Committee. Motion was
made by Commissioner Kolhage and seconded by Commissioner Murphy granting approval of the
appointments, as amended. Said list is attached hereto. Motion carried unanimously.
M3 Bob Shillinger, County Attorney, requested to revisit Item M3 Resolution No. 021 -2017 to
designate the BOCC members and to include the names on the Resolution as follows: Commissioner
Danny Kolhage, Mayor George Neugent, and Commissioner David Rice.
COUNTY ATTORNEY
N1 Bob Shillinger, County Attorney, referred the Board to the County Attorney Report for January
2017. Said report is incorporated herein by reference. Mr. Shillinger requested two closed sessions by
the County Attorney that did not make it to the revised agenda, and read the following language into the
record:
The first closed session in the matter of Denenberg v. Marine Mammal Conservancy, Inc., et al.,
Circuit Court Case 14 -CA- 364 -P. Advice is needed concerning the litigation and a scheduled private
meeting. The subject matter of this meeting shall be confined to settlement negotiations and strategy
related to litigation expenditures. The persons in attendance at the meeting will be the County
Commissioners, County Administrator Roman Gastesi; County Attorney Bob Shillinger; Assistant
County Attorneys Peter Morris, Steve Williams and Rene Rogers and a certified court reporter. By law,
no other persons are permitted to be present at this meeting. It is estimated this meeting will take
approximately thirty (30) minutes. As required by law, the court reporter shall record the times of
commencement and termination of the meeting, all discussions and proceedings, the names of all persons
present at any time, and the names of all persons speaking. No portion of the meeting will be "off the
record ". The court reporter's notes will be fully transcribed, sealed, and then filed with Kevin Madok, as
Clerk. At the end of the litigation it will become part of the public record. It is requested that the closed
session at the regularly scheduled meeting on February 15, 2017 in Key West at 1:30 p.m. or as soon
thereafter as may be heard. Motion was made by Commissioner Carruthers and seconded by
Commissioner Murphy granting approval of the closed session. Motion carried unanimously.
The second closed session is for the matter of KW Resort Utilities Rate Case, Public Service
Commission Docket No. 150071 -SU, application for increase in wastewater rates by KW Resort Utilities
Corporation at the same date and time or soon thereafter as may be heard. The persons to be in
attendance at this closed meeting will be the County Commissioners, County Administrator Roman
Gastesi; County Attorney Bob Shillinger; Assistant County Attorney Cynthia Hall; and possibly Special
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Litigation Counsel Jay LaVia and Robert Scheffel Wright from the Firm of Gardner, Bist and, a certified
court reporter. The same requirements by law are required for this meeting. It is requested that the closed
meeting of the Board to be held at the regularly scheduled meeting on February 15, 2017 in Key West, FL
at 1:30 p.m. or as soon thereafter as may be heard. Motion was made by Commissioner Carruthers and
seconded by Commissioner Murphy granting approval of the closed session. Motion carried
unanimously.
Mr. Shillinger requested direction from the Board regarding a potential contract with an
investigative firm that will help investigate online vacation rentals. He advised the Board that he would
like to amend the purchasing code, because this type of contract doesn't fall within any exemption, to
include investigative services within the definition of professional services and to prepare an Ordinance
for a Public Hearing. Christine Hurley, Assistant County Administrator addressed the Board. The Board
gave direction to explore the code change.
Mr. Shillinger addressed the Board concerning direction on whether the Board is interested in
preparing an interim development Ordinance on medical marijuana dispensaries. After discussion,
motion was made by Commissioner Rice and seconded by Commissioner Carruthers to have a temporary
ban in place while we or the state regulates the dispensaries. Motion carried unanimously.
Mr. Shillinger advised the Board that Dennis Ward, State Attorney, has invited Virlindia Doss,
Executive Director of the Ethics Committee; and, Patricia Gleason, Assistant Attorney General to speak
as experts on the Sunshine Law and public records sometime in May. Mr. Shillinger reminded the Board
of their statutory obligation to attend ethics training and encouraged them to hold off until a date is set so
that they can attend this training. He also invited senior staff and anyone else who is covered by the
ethics code.
N2 Mr. Shillinger addressed the Board on possible regulation of vehicles for hire including
traditional taxis, Uber, Lyft, and other similar entities. Board directed Mr. Shillinger to monitor the
upcoming legislative course on possible regulations and that if anything comes up that is alarming to
bring it back before the Board. The Board took no official action.
COUNTY ADMINISTRATOR
P2 Board discussed the conflict between Florida Keys Day and the April 19, 2017 BOCC Meeting.
Bob Shillinger, County Attorney, addressed the Board. After discussion, motion was made by
Commissioner Carruthers and seconded by Commissioner Rice to change the BOCC meeting to April 12,
2017 in Marathon. Motion carried unanimously.
BUDGET & FINANCE
P4 Commissioner Rice announced that, due to a voting conflict, he would abstain from voting on the
approval of acceptance of a grant award of $50,000 from FDLE for the RSAT program with 25% match
requirement of $16,667 and approval of an agreement with Guidance /Care Center in the amount of
$66,667 for the project entitled, "Men's Jail House Drug Abuse Treatment Program ", for the project
period of October 1, 2016 through September 30, 2017. Motion was made by Mayor Neugent and
seconded by Commissioner Murphy grant approval of the item. Roll call vote was taken with the
following results:
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Commissioner Carruthers Yes
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Abstain
Mayor Neugent
Yes
Motion carried.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
And ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
me�cc izcc; D.C.
161Pa g e 0 1 1 8 2 017'
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, February 15, 2017
Key West, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at 9:00 a.m.
at the Harvey Government Center. Present and answering to roll call were Commissioner Heather
Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia Murphy, Commissioner David Rice and
Mayor George Neugent. Also present at the meeting were Roman Gastesi, County Administrator; Bob
Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff,
members of the press and radio; and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
A Motion was made by Commissioner Murphy and seconded by Commissioner Carruthers granting
approval of Additions, Corrections and Deletions. Motion carried unanimously.
PRESENTATION OF AWARDS
B1 Presentation of Mayor's Proclamation observing March 2017 as Leadership Monroe County
Month.
B2 Presentation of years of service award for 10 years of service to Lisa Tennyson, Director of
Legislative Affairs.
BULK APPROVALS
Motion was made by Mayor Neugent and seconded by Commissioner Kolhage granting approval
of the following items by unanimous consent:
C2 Board granted approval and authorized execution of a first amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with Bermello Ajamil & Partners,
Inc., dated January 21, 2015, to amend Article 9.22 and add revised public records language.
C3 Board granted approval and authorized execution of a first amendment to Agreement with OAC
Action Construction Corp., to add grant condition compliance language to the original agreement for the
Key West Airport Customs Facility Phase II Project.
C4 Board granted approval and authorized execution of a five year Master Agreement for
Professional Services with McFarland Johnson, Inc. for general consulting services for both Monroe
County Airports.
C5 Board granted approval and authorized execution of a Master Agreement for Professional
Services with Newton & Associates, Inc. for financial consulting services for both Monroe County
Airports for a term of three years with two one year renewal options.
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C6 Board granted approval and authorized execution of a first amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with William P. Horn Architect, P.A.,
dated January 21, 2015, to amend Article 9.22 and add revised public records language.
C7 Board ratified Jacobs Project Management Company amended Task Order No. 12/14- 61(A),
approved on December 14, 2016 (Item C14), to now include Exhibit A, which was not included. This
amended Task Order adds Phase 2 & 3 Construction Support Services in the amount of $117,300.00 for
the construction of 11 Storage Hangars at the Florida Keys Marathon International Airport. Task Order
No. 12/14 -61(A) increased from $135,250.00 to $252,500.00, to be paid from FDOT Grant ARK80
(80 %) and Airport Operating Fund 403 (20 %).
C8 Board granted approval to increase parking fees for the public pay parking lot at the Key West
International Airport, increasing the daily maximum from $10.00 to $15.00, the first hour to $3.00 (free
for handicapped and terminal concession customers), lost ticket minimum to daily maximum rate and the
weekly maximum from $50.00 to $84.00. No change to the current monthly and annual rates or the free
short term parking locations.
C9 Board granted approval and authorized execution of a five year Master Agreement for
Professional Services with Jacobs Project Management Company for general consulting services for both
Monroe County Airports.
C10 Board granted approval and authorized execution of a Master Agreement for Professional
Services with Ricondo & Associates, Inc. for financial consulting services for both Monroe County
Airports for a term of three years, with two one year renewal options.
C11 Board granted approval and authorized execution of Amendment 1 to Task Order with RS &H,
Inc. for Construction Engineering and Inspection Services (CEI) for Lake Surprise Estates (Key Largo)
Roadway and Drainage Improvements Project. This amendment is due to additional CEI hours for the
project as a result of contractor Change Order 2; and, adds a maximum not to exceed amount of
$13,190.76 for a revised total contract amount of $277,513.40.
C12 Board granted approval and authorized execution of an Agreement with Sheriff Richard A.
Ramsay to provide 320 sf. of office space to the Monroe County Sheriff's Office at the Murray E. Nelson
Government and Cultural Center in Key Largo.
C14 Board granted approval of the Issuance (renewal) of a Class B Certificate of Public Convenience
and Necessity to Healthcare Ride Transportation, Inc. d /b /a Healthcare Ride for the operation of a non -
emergency medical transportation service for the period of February 18, 2017 to February 17, 2019.
C15 Board granted approval and authorized execution of a Contract with TransCore, LP in the amount
of $834,802.50 to provide, install, test and activate an all - electronic toll collection system at the Card
Sound Toll. The contract utilizes the pricing structure set forth in the TransCore standard written
Agreement with Florida Department of Transportation, which was competitively bid.
C16 Board granted approval to use the Florida Department of Transportation Low Bid Design -Build
Process to evaluate proposals and contract with a design -build contractor for construction of the Card
Sound Toll all electronic tolling system.
C17 Board granted approval and authorized execution of a first amendment to the Consultant
Agreement for Professional Architectural and Engineering Services with K2M Design, Inc., dated
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January 21, 2015, to amend Article 9.22 and add revised Public Records language, and update their local
office address to its new office location.
C18 Board granted approval and authorized execution of an amendment to Employee Benefit
Consulting Services Agreement with Gallagher Benefit Services extending the contract through
December 30, 2018, and approving a one -time fee of $25,000.00 for additional services of Health Care
Analytics to evaluate expected pharmacy benefits management proposals the County receives during
2017 after issuance of a request for proposal and acceptance of the Client Coverage Acknowledgement &
Compensation Disclosure Statement.
C19 Board granted approval of the Change Orders for the month of January reviewed by the County
Administrator /Assistant Administrator. Said Change Orders are incorporated herein by reference.
C20 Board granted approval of the Fiscal Year 2018 Budget Timetable. Said timetable is attached
hereto.
C21 Board adopted the following Resolutions for the transfer of funds and for the receipt of
unanticipated funds:
Receipt of Unanticipated Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 029 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 030 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 293 -2016 (OMB Schedule Item No. 3).
RESOLUTION NO. 031 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 032 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 033-2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 034 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 035 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 036 -2017
Said Resolution is incorporated herein by reference.
31Pa g e 02 1 5 2 1 /°
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 037 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 038 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 039 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 040 -2017
Said Resolution is incorporated herein by reference.
C22 Board adopted the following Resolution approving the Small County Outreach Program
Agreement between Florida Department of Transportation and Monroe County for funding to construct
improvements to Garrison Bight Bridge 4904025 in Key West. The agreement provides $1,412,926.00 of
grant funds and requires a $564,673.00 local match.
RESOLUTION NO. 041-2017
Said Resolution is incorporated herein by reference.
C23 Board ratified Purchase Order 57204 issued to Air Mechanical & Service Corp. in the amount of
$75,000.00 for emergency replacement of a water cooled chiller system at the Florida Keys Marathon
International Airport, main terminal building.
C24 Board granted approval to issue letters of interest and to negotiate with potential companies to
provide vending machine services at the Key West and Florida Keys Marathon Airports. This is due to
no respondents from the previously advertised Request for Proposals and in accordance with County
Purchasing Policy.
C25 Board granted approval and authorized execution of Amendment 0003 to Community Care for
Disabled Adults Contract KG -070 between the Florida Department of Children and Families and Monroe
County Board of County Commissioners/Monroe County Social Services /In -Home Services to revise
pricing terms for the contract year FY 16 resulting in no financial increase to the Contract.
TOURIST DEVELOPMENT COUNCIL
DI Board granted approval to rescind Capital Project Funding Agreement with The Studios of Key
West, Inc. for The Studios of Key West Rooftop Garden & Exhibition Space Project, due to grantee not
moving forward with project, and requesting rescinding of funding allocation.
D2 Board granted approval to rescind Capital Project Funding Agreement with The Studios of Key
West, Inc. for The Studios of Key West Rooftop Landscape, Lighting and Elevator Extension Project, due
to grantee not moving forward with project, and requesting rescinding of funding allocation.
D3 Board granted approval and authorized execution of a Assignment and Assumption of Destination
Event Funding Agreement and Consent to Assignment for the Southernmost Marathon & Half/Key West
Running Festival in October 2017 from Ultimate Racing, LLC to MultiRace, LLC.
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D5 Board granted approval to advertise a request for proposal for a European Sales Agency for
Monroe County Tourist Development Council.
D6 Board granted approval and authorized execution of an amendment to extend termination date of
agreement with the Dolphin Research Center, Inc. for the construction of a Welcome Center Building.
D7 Board adopted the following Resolution to provide for additional advance registration, booth
related expenses and travel related expenses for trade shows for Fiscal Year 2018 to be paid from TDC
funds in Fiscal Year 2017.
RESOLUTION NO. 042 -2017
Said Resolution is incorporated herein by reference.
D8 Board granted approval to advertise a request for applications for Fiscal Year 2018 Destination
and Turnkey Event Funding.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
12 Board authorized incentive pay for Unlicensed /Licensed Contractor Investigator Susan Grant for
attaining a FEMA /Monroe County sponsored Floodplain Manager Certification course.
SHERIFF'S OFFICE
KI Board granted approval and authorized execution of a Memorandum of Understanding between
the Monroe County Sheriff's Office and Monroe County Board of County Commissioners to apply for
reimbursement of funds from the UASI FY 2015 Grant/Homeland Security Office of Domestic
Preparedness with the City of Miami. The $48,462.50 from the grant will be used to purchase law
enforcement equipment approved by the granting agency.
K2 Board granted approval of the following request for expenditures from the Law Enforcement
Trust Fund:
$25,000.00 Take Stock in Children: to support "scholarships, mentors, projects and events" and
to provide state - matching scholarships for low - income families and support the leadership camp
experience at the Sheriff's Youth Ranch.
$600.00 The Boys & Girls Clubs of the Keys Area, Inc.: to support the Monroe County School
teams, participating in the Girls and Women's Flag Football Championship & World Challenge IX
Games, by specifically assisting with the expenses associated with equipment, uniforms and registration
fees.
COMMISSIONERS' ITEMS
L1 Board adopted the following Resolution of the Board of County Commissioners of Monroe
County, Florida supporting efforts to seek a commitment from Florida Power and Light to discontinue the
use of the cooling canal system at the Turkey Point Nuclear Power Plant as soon as possible, and
providing for an effective date.
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RESOLUTION NO. 043 -2017
Said Resolution is incorporated herein by reference.
L2 Board granted approval of Mayor Neugent's appointment of William Grayden to the Duck Key
Security District Advisory Board, with a term expiring March 19, 2020, replacing Dennis Kulig.
L3 Board granted approval of Commissioner Rice's appointment of Ken Wiggins to the Duck Key
Security District Advisory Board, with a term expiring June 15, 2019, replacing Sherry Popham.
L5 Board granted approval of Commissioner Carruthers' appointment of Gayle Glover, B.S., M.Ed.,
NBCT to the Monroe County Park and Recreation Advisory Board, with a term expiring February 15,
2021, replacing Heather Smith.
L8 Board adopted the following Resolution urging the Florida Department of Corrections to keep
open and operational the Big Pine Key Road Prison.
RESOLUTION NO. 044 -2017
Said Resolution is incorporated herein by reference.
COUNTY CLERK
M2 Board granted approval of BOCC Warrants for the month ending December 31, 2016 (includes
TDC, payroll, grants & electronic transfers). Said warrants are incorporated herein by reference.
M3 Board granted approval of Tourist Development Council expenditures for the month of December
2016, as follows: Advertising, in the amount of $542,148.24; Bricks & Mortar Projects, in the amount
of $83,649.22; Events, in the amount of $221,884.63; Office Supplies & Operating Costs, in the
amount of $40,302.14; Personnel Services, in the amount of $209,711.32; Public Relations, in the
amount of $40,705.84; Sales & Marketing, in the amount of $81,533.08; Telephone & Utilities, in the
amount of $18,819.71; Travel, in the amount of $26,752.16; Visitor Information Services, in the
amount of $75,343.36.
M4 Board granted approval of FKAA invoices, $50,000.00 or over, for the Fiscal Year (to include
salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are incorporated
herein by reference.
M5 Board granted approval of FKAA invoices for the Fiscal Year (to include salaries) relating to the
Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are being provided for
information only. Said invoices are incorporated herein by reference.
M6 Board granted approval to retire fixed assets in the 1st Quarter of Fiscal Year 2017. Said list is
incorporated herein by reference.
M7 Board granted approval to advertise for bids for surplus sales. Said list is incorporated herein by
reference.
COUNTY ADMINISTRATOR
N2 Board granted approval and authorized execution of, a not to exceed 812,480.00, Task Order No.
3 to the On Call Contract with Amec Foster Wheeler, Inc., for Category A canal program planning
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services, to provide assistance in preparing the grant applications for RESTORE, the Gulf Consortium
and Florida Department of Environmental Protection Water Quality Protection Program.
N3 Board granted approval to negotiate $0 on -call contracts with Amec Foster Wheeler Environment
Infrastructure, Inc., Jones Edmunds & Associates, Inc., and WSP /Parsons Brinckerhoff, Inc., the three
highest ranked respondents, for environmental engineering services.
N4 Board granted approval of Modification No. 3 to EPA Canal Grant X7- OOD40915, with the
United States Environmental Protection Agency, to approve an administrative amendment to correct a
line item in the grant which erroneously states the state provided the $200,000.00 match instead of the
County.
N5 Board granted approval and authorized execution of an Agreement with PFM Financial Advisors
LLC for financial advisory services, correcting scrivener's error, by adding Exhibit A.
COUNTY ATTORNEY
02 Board adopted the following Resolution authorizing the Mayor to execute a quit claim deed in
favor of the State of Florida Department of Transportation for a portion of the South Roosevelt Boulevard
and Bertha Street right -of -way in order to complete the South Roosevelt Improvement Project.
RESOLUTION NO. 045 -2017
Said Resolution is incorporated herein by reference.
05 Board adopted the following Resolution opposing the decertification of any Monroe County
Court Judgeships.
RESOLUTION NO. 046 -2017
Said Resolution is incorporated herein by reference.
Motion carried unanimously.
MISCELLANEOUS BULK APPROVALS
Cl Kevin Wilson, Assistant County Administrator, addressed the Board concerning direction on
amending the Monroe County Pet Ordinance Section 18 -27 (1)(1) to allow pets at Palm Villa Park. Board
directed Mr. Wilson to draft the Ordinance change, to allow pets at the Palm Villa Park, with regulations
as recommended by the Parks and Recreation Board.
C13 Pedro Mercado, Assistant County Attorney, addressed the Board concerning Fishermen's
Hospital Mitigation Grant Application approval to submit an application on behalf of Fishermen's
Hospital to Florida Division of Emergency Management for a Pre - Disaster Mitigation Grant in the
amount of $3,979,500.00. Monroe County will not provide funding for this project. The project will
retrofit the Hospital by providing a code - compliant roof, impact resistant glazing, structural hardening,
and installation of a redundant generator system, to help ensure operability during a severe weather or
other emergency event. After discussion, motion was made by Commissioner Kolhage and seconded by
Commissioner Rice granting approval to submit the application. Motion carried unanimously.
C26 Board discussed authorization to establish ten full -time employees and advertise and promote/hire
personnel for the purpose of staffing and operating a second Trauma Star helicopter. The following
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individuals addressed the Board: Mike Allen, President of Air Methods and Life Net, Key West; and,
Margaret Romero. After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Carruthers granting approval of the item. Motion carried unanimously.
COMMISSIONERS' ITEMS
L7 Mayte Santamaria, Senior Director, Planning & Environmental; Christine Hurley, Assistant
County Administrator; Bob Shillinger, County Attorney; and, Steve Williams, Assistant County Attorney,
addressed the Board concerning direction to staff to propose an Interim Development Ordinance to not
process private applications for comprehensive plan or land development code amendments, development
agreements (including 380 development agreements), and minor and major conditional use permits, with
proposed occupancy by "three unrelated people" or "two unrelated people and any children related to
either of them" of a dwelling unit until the BOCC can review and possibly amend the comprehensive plan
and land development code regarding the definitions of dwelling unit; household; and family and the
undefined term "lock -out" of a dwelling unit. The following individuals addressed the Board: John Boyd,
Mark Moss, representing Habitat for Humanity of Key West & the Lower Keys; Deb Curlee, Vice
President of Last Stand for Mark Saunders; Simon Stafford, Mimi Stafford, Bill Hunter, Maggie Webster
for Scott French, Monica Haskill for Tess Stafford, Jim Hendrick, and Bart Smith, representing the
Toppinos. After discussion, motion was made by Commissioner Carruthers and seconded by
Commissioner Kolhage directing staff to bring back a Resolution that puts the brakes on (what we're
going to call) lock -outs, even though they are not defined in our Code or in our LDRs, that prohibits the
unintended consequence of increased density for a single ROGO without impacting affordable housing
projects that are in the pipeline or that may come forward.
Ms. Hurley addressed the Board. After further discussion, the motion was amended by the maker
and accepted by second to move forward on the proposed Interim Ordinance and adding the following
language:
... "three unrelated people" or "two unrelated people and any children related to either of them" of a
dwelling unit excluding exclusive affordable housing projects until the BOCC can...
Roll call vote was unanimous.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
Il Rich Jones, Senior Administrator, Marine Resources, addressed the Board concerning issues and
impacts associated with anchored and moored floating structures, and direction to staff to draft an
Ordinance prohibiting the anchoring and mooring of floating structures within the County waters of the
Florida Keys. The following individuals addressed the Board: Chuck Licis, representing Sugarloaf
Shores Property Owner's Association; Bill Hunter, representing Last Stand; and, Stuart Schaffer. Captain
David Dipre, representing the Florida Fish and Wildlife Conservation Commission; and, Bob Shillinger,
County Attorney, addressed the Board. After discussion, motion was made by Commissioner Rice and
seconded by Commissioner Murphy directing staff to draft an Ordinance prohibiting the anchoring or
mooring of floating structures. Motion carried unanimously.
COMMISSIONERS' ITEMS
L6 John Padget gave a Power Point Presentation concerning the potential acceptance and placement
of sculptures from the Art Students League in New York (ASLNY) City. Elizabeth Young, Executive
81Pa g e 02 1 5 2 1'/7
Director, Florida Keys Council of the Arts; and, Susan D'Antonio, Committee Member of the Monroe
County Art in Public Places, addressed the Board. The following individuals addressed the Board: Deb
Curlee and Margie Randall. After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Carruthers granting approval of the idea as written in the agenda summary. Roll call vote
was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
Yes
Commissioner Murphy
No
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
CLOSED SESSIONS
JI Bob Shillinger, County Attorney, announced an Attorney- Client Closed Session in the matter of
Denenberg v. Marine Mammal Conservancy, Inc., et al., Circuit Court Case 14 -CA -364 -P and read the
required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger advised that the following
people would be present at the meeting: the County Commissioners, County Administrator Roman
Gastesi, County Attorney Bob Shillinger, Assistant County Attorneys Peter Morris and Steve Williams
and a certified court reporter.
Mayor Neugent declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
J2 Mr. Shillinger announced an attorney -client closed session in Florida Public Service Commission
Case No. 150071 -SU, Application for Increase in Wastewater Rates by KW Resort Utilities Corporation
and read the required language into the record pursuant to F.S. 286.011(8). Mr. Shillinger advised that
the following people would be present at the meeting: the County Commissioners, County Administrator
Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorney Cynthia Hall and a certified
court reporter.
Mayor Neggent declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
J3 Mr. Shillinger announced a closed session of the Board of County Commissioners and the
County's bargaining team to prepare for upcoming negotiations with Teamsters Local 769 and read the
required language into the record pursuant to 447.605(1), Florida Statutes. Mr. Shillinger advised that the
following people would be present at the meeting: the County Commissioners, County Administrator
Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorney Cynthia Hall, OMB Director
Tina Boan, Assistant County Administrator Kevin Wilson, Project Management Department Head Doug
Sposito, Engineering & Roads Department Head Judy Clarke, Fleet Management Department Head Roy
Sanchez, Solid Waste Department Head Will Thompson, Veterans Affairs Director George Bretnall,
Social Services Department Head Sheryl Graham, HR Administrator Pam Pumar.
Mayor Neugent declared the open session of the meeting closed. After the closed session, the
meeting was re- opened.
J4 Mr. Shillinger announced a closed session of the Board of County Commissioners and the
County's bargaining team to prepare for upcoming collective bargaining negotiations with International
a
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Association of Firefighters (IAFF) Local 3909 and read the required language into the record pursuant to
447.605(1), Florida Statutes. Mr. Shillinger advised that the following people would be present at the
meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob
Shillinger, OMB Director Tina Boan, Fire Chief James Callahan, Deputy Chief Steve Hudson, and Gary
Boswell, HR Administrator Pam Pumar and Assistant County Attorney Cynthia Hall.
The meeting was re- opened with all Commissioners present.
PROJECT MANAGEMENT
HI Doug Sposito, Director of Project Management gave a Power Point Presentation outlining the
following projects: Bernstein Park update, Marathon Library Feasibility Study, Cudjoe Fire Station Final
Program, and Higg's Beach Projects Report. The Board directed Mr. Sposito to look into returning grant
funds back to the federal government for the Higg's Beach Road Project. Lisa Kawl, representing
Monroe County Climate Change Advisory Committee addressed the Board. The Board directed Mr.
Sposito to work with Ms. Kawl on the Marathon Library Project with regard to solar energy.
PUBLIC HEARINGS
P1 A Public Hearing was announced concerning an Ordinance by the Monroe County Board of
County Commissioners amending the Monroe County Land Use District (Zoning) Map from Suburban
_
>
Commercial (SC) to Mixed Use (MU), for property located at 28500 & 28540 Overseas Highway, Little
a
Torch Key, mile marker 28.5 Oceanside, legally described as parcels of land in a part of U.S. Government
a
Lot 6, Section 28, Township 66 South, Range 29 East, Little Torch Key, Monroe County, Florida, having
real estate numbers 00113570- 000000, 00113570- 000100, 00113570- 000200, 00113590- 000000 and
00113620 - 000000, as proposed by Patrick R. and Diane Colee, Dolphin Marina Associates LTD and
0
Torch Key Properties LTD. Motion was made by Commissioner Murphy and seconded by Commissioner
0
Kolhage to continue the Public Hearing to the, April 12, 2017, BOCC meeting in Marathon. Motion
carried unanimously.
L
P2 A Public Hearing was announced concerning a Resolution by the Monroe County Board of
a_
County Commissioners transmitting to the State Land Planning Agency an Ordinance by the Monroe
C4
County Board of County Commissioners amending Monroe County Year 2030 Comprehensive Plan
Policy 01.5.29, to allow lawfully established transient units to be entitled to a density of one transient unit
®P
E
per lawfully established transient unit and not be considered nonconforming as to density, and to allow
the density of lawfully established transient units to be replaced with up to the same density of permanent
employee housing dwelling units notwithstanding density limitations of the Future Land Use Map
categories and subject to the award of Affordable ROGO Allocations, a development agreement, and a
major conditional use permit; providing for severability; providing for repeal of conflicting provisions;
providing for transmittal to the State Land Planning Agency and the Secretary Of State; providing for
inclusion in the Monroe County Comprehensive Plan; providing for an effective date. Mayte Santamaria,
Senior Director, Planning & Environmental, advised the Board that the applicant requested a continuation
to the March BOCC meeting. Bob Shillinger, County Attorney, addressed the Board. After discussion,
motion was made by Commissioner Murphy and seconded by Commissioner Kolhage to continue the
Public Hearing to the, April 12, 2017, BOCC meeting in Marathon. Motion carried unanimously.
P3 A Public Hearing was announced concerning a Resolution by the Monroe County Board of
County Commissioners transmitting to the State Land Planning Agency an Ordinance by the Monroe
County Board of County Commissioners amending Monroe County Comprehensive Plan Policy 101.5.30
to include the definition of height; creating Policy 101.5.31 to address height exceptions for non - habitable
architectural decorative features within the Ocean Reef master planned community; and creating Policies
101 Page 0 2 1 5 2 1 ;°
101.5.32 and 101.5.33 to provide certain exceptions to the height limit in order to protect property from
flooding and reduce flood insurance costs by establishing standards when a structure can elevate above
FEMA base flood elevation and including a maximum height limit; providing for severability; providing
for repeal of conflicting provisions; providing for transmittal to the State Land Planning Agency and the
Secretary of State; providing for inclusion in the Monroe County 2030 Comprehensive Plan; providing
for an effective date. Mayte Santamaria, Senior Director, Planning & Environmental, gave a Power Point
Presentation. The following individuals addressed the Board: Judy Martinez, Deb Curlee, representing
Last Stand; Jim Hendrick, representing Ocean Reef Community Association; Dave Lewis, and Bill
Hunter. After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner
Carruthers to continue the Public Hearing to the, April 12, 2017, BOCC meeting in Marathon. Motion
carried unanimously.
COMMISSIONERS' ITEMS
L9 Bob Shillinger, County Attorney; and, Pedro Mercado, Assistant County Attorney, addressed the
Board concerning approval of a Memorandum of Understanding with the Florida Council Against Sexual
Violence, the Florida Department of Law Enforcement, the Monroe County Sheriffs Office and the State
Attorney to collaborate and make application to the Improving Criminal Justice Responses to Sexual
Assault, Domestic Violence, Dating Violence, and Stalking Grant Program and authorization for the
County Administrator to execute the final revised MOU. After discussion, motion was made by
Commissioner Carruthers and seconded by Commissioner Rice granting approval of the item and giving
the authority to the County Administrator to sign any other non - monetary grant documents. Motion
carried unanimously.
TOURIST DEVELOPMENT COUNCIL
D4 Pamela Hancock, Deputy Clerk, announced one vacant position on the Tourist Development
Council District V Advisory Committee for one "at large" appointment.
COUNTY ADMINISTRATOR
N1 Roman Gastesi, County Administrator, directed the Board to the County Administrator's written
report for February 2017. Said report is incorporated herein by reference.
N6 Rhonda Haag, Sustainability Coordinator, addressed the Board concerning approval to enter into
a contract with Earth Tech Enterprises, Inc. to install a new air curtain system in Canal 4290 located on
Avenue I on Big Pine Key and demolishing portions of an ineffective weed barrier in place, in the amount
of $88,780.00, of which $50,000.00 is funded by a FDEP grant and the remaining $38,780.00 is funded
by budgeted infrastructure tax funds.
N7 Approval to advertise a Request for Proposals for Augmented Aeration Water Quality
Improvement Projects for Canals 448, 459, 479, and 480 in Key Largo and approval of a request to waive
the requirement for resident financial contributions towards the construction costs.
N8 Ratification of one small Contract with Mark Schlakman, Esq. In the amount of 515,000 signed
by the County Administrator.
After discussion, motion was made by Commissioner Kolhage and seconded by Commissioner
Murphy granting approval of Items N6, N7, and N8. Motion carried unanimously.
111Pa g e 02 1 5 2 (717
Q2 Pedro Mercado, Assistant County Attorney; and, Bob Shillinger, County Attorney, addressed the
Board concerning authorization to enter into a $1.5M income grant from the Department of
Environmental Regttlage+i Protection as part of the Keys Stewardship Program for canal restoration
projects. Motion was made by Commissioner Kolhage and seconded by Commissioner Rice granting
approval of the item. Motion carried unanimously.
COUNTY ATTORNEY
01 Bob Shillinger, County Attorney, directed the Board to the County Attorney's written report for
February 2017. Said report is incorporated herein by reference.
03 The following individual addressed the Board concerning consideration of a Resolution declaring
zoning in progress and imposing a moratorium on the acceptance and processing of medical marijuana
dispensing facilities: Judy Martinez. Bob Shillinger, County Attorney; and, Mayte Santamaria, Senior
Director, Planning & Environmental, addressed the Board. After discussion, motion was made by
Commissioner Rice and seconded by Commissioner Kolhage to adopt the following Resolution declaring
a zoning in progress and imposing a moratorium on the acceptance and processing of new applications for
the establishment of medical marijuana dispensing facilities commencing February 15, 2017, until such
time as a comprehensive plan amendment process is completed regarding medical marijuana dispensing
facilities and providing for expiration within 365 days of the effective date of an interim development
Ordinance or when the Comprehensive Plan amendments become effective; whichever comes first; and
providing for severability. Motion carried unanimously.
RESOLUTION NO. 047 -2017
Said Resolution is incorporated herein by reference.
04 Bob Shillinger, County Attorney; Roman Gastesi, County Administrator; and, Mayte Santamaria,
Senior Director, Planning & Environmental, addressed the Board concerning direction with regard to the
Big Pine Road Prison property where two buildings on adjacent County property appear to be
encroaching on the prison property. The Board directed Mr. Shillinger to enter into a conversation with
the state, about potentially acquiring the property, should they decide to close the prison. U-
C4
06 Bob Shillinger, County Attorney; and, Christine Hurley, Assistant County Administrator,
addressed the Board concerning approval to advertise for a public hearing to consider an Ordinance E
amending Section 2 -347 to add investigative services to the class of services currently eligible for
exemption from competitive bidding and amending Section 2 -346 to provide a definition of "investigative
services ". After discussion, motion was made by Commissioner Murphy and seconded by Commissioner
Rice granting approval of the item. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
SOLID WASTE
Q1 Kevin Wilson, Assistant County Administrator; and, Bob Shillinger, County Attorney, addressed
the Board concerning approval of Amendment 1 to the Waste Supply Agreement with Energy3, LLC to
12 ) Page 0 2 1 5 2 1 7
allow for the term "RODECs" to be replaced with "gasification" and for a $2.00 reduction in the
gasification processing rate from $67.20 to $65.20. The following individuals addressed the Board: Greg
Sullivan, representing Waste Management; Joseph Anderson and Fred DeLuca representing Energy3.
After discussion, motion was made by Commissioner Murphy and seconded by Commissioner Carruthers
to approve the item. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Kolhage No
Commissioner Murphy Yes
Commissioner Rice No
Mayor Neugent No
Motion failed.
PLANNING & ENVIRNOMENTAL, BUILDING & CODE
COMPLIANCE DEPARTMENTS
Q3 Christine Hurley, Assistant County Administrator; Bob Shillinger, County Attorney, addressed
the Board concerning direction related to the 2012 Hurricane Evacuation Clearance Time Memorandum
of Understanding (MOU) which outlined the number of dwelling unit allocations each local government
would receive in the Florida Keys through the year 2023 (County 197; Marathon 30; Islamorada 28; Key
West 90; Key Colony Beach 6; Layton 3) and indicated agreement amongst the County and Cities (and
the Department of Economic Opportunity and the Department of Emergency Management) that the City
of Key West would transfer annually any remaining or unused allocations to the other local governments
based upon the Local Governments' ratio of vacant land. The following individual addressed the Board:
Bill Hunter. The Board directed Mr. Shillinger to advise the Governor and the cabinet, at the March 14,
2017 cabinet meeting, that the county supports the City of Key West's comp plan amendment that would
allow for the transfer of workforce allocations to projects in the unincorporated portion of the lower keys
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
And ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
me�cc izcc; D.C.
131Pa g e 02 1 5 2 1'/7
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
BUDGET CALENDAR, FISCAL YEAR 2018
Proposed Timetable
Date 2017, Day
RESPONSIBLE PARTY
REQUIRED ACTIVITY
REQUIREMENT REFERENCE
Approval of the FY18 Budget Timetable.
February 15, Wednesday
Board of County Commissioners
Regular BOCC meeting Key West
County Administrator, Senior
February 15, Wednesday
Management Team
Budget instructions to departments.
Section 129.025 Florida Statutes
OMB deadline for submission - budget requests for
Senior Management Team, TDC
all Internal Service Funds, Capital and departments
March 17, Friday
Executive Director
including TDC, GAL and Medical Examiner.
April 5, Wednesday
Legislative Day - Florida Association of Counties
County Administrator's internal budget review with
County Administrator, Senior
Departments and OMB. Capital Planning will be
April 24 -April 26, Monday - Wednesday
Management Team, OMB
scheduled with Project Management.
Senior Management Team, TDC
Executive Director, State Attorney,
Deadline for County Administrator changes of
Housing Authority, Judicial, and
budgets to OMB from departments following internal
April 28, Friday
Health Department
budget review.
May 10, Wednesday
Board of County Commissioners
Special Budget Meeting 10am -4pm Marathon
May 14-19, Sunday -Friday
Governor's Hurricane Conference www.fighc.org
Submission of budget requests to the County
On or before June 1, Thursday
Constitutional Officers
Administrator.
Section 129.03(2) Florida Statutes
This is the last date to receive input from the Human
June, TBD
Human Service Advisory Board
Service Advisory Board.
June 27 -June 30, Tuesday- Friday
FAC 2017 Annual Conference 6 Exposition
The Property Appraiser certifies, to each taxing
authority, the taxable value within the jurisdiction of
July 1, Saturday
Property Appraiser
the taxing authority on Form DR -420.
Section 129.03(1)Flodda Statutes
Tentative budget to be delivered to BOCC.
On or before July 11, Tuesday
Board of County Commissioners
No Meeting Required
Section 129.03(3)Flodda Statutes
National Association of Counties (Naco) Annual
July 21 -24, Friday- Monday
Conference www.naeo.org
Special Meeting for discussion of Budget and Capital
Improvement Plan. Announcement of Proposed
Millage Rates and selection of dates, times and
places for public hearings. Approval to advise the
Property Appraiser of proposed millage rates.
Sections 129.03(3)(a) and
July 25, Tuesday
Board of C ounty Commissioners
10 A.M. Key West
200.065(2)(b) Florida Statutes
Last day to advise the Property Appraiser of the
Proposed Millage Rates, current year rolled -back
rate and the date, times and place of the Tentative
Section 200.065(2)(b), Florida
August 4, Friday
Office of Management and Budget
Budget Hearing.
Statutes
Property Appraiser mails out the Notice of Proposed
Property Taxes to each taxpayer listed on the
Sections 200.065(2)(b) and 200.069
No later than August 24, Thursday
Property Appraiser
current year assessment roll. (TRIM Notices)
Florida Statutes
First Public Hearing Adoption of Tentative Budget
and Millage Rate.
Sections 129.03(3)(c), 200.065(2c)
September 5, Tuesday
Board of County Commissioners
5:05 P.M. Key Largo
and 200.065(2)(e), Florida Statutes
Budget Ad to be published in newspaper for final
Section 200.065(2)(d), Florida
September 7, Thursday
Office of Management and Budget
budget hearing.
Statutes
Special Budget Meeting.
Not Required- Done as a public
September 7, Thursday
Board of County Commissioners
5:05 P.M. Marathon
service.
Final Public hearing Adoption of Final Budget and
Millage Rate
Sections 129.03(3)(c), 200.065(2)(d)
September 11, Monday
Board of County Commissioners
5:05 P.M. Key West
and 200.065(2)(e), Florida Statutes
Notify the Sheriff, in writing, of the speck action
taken on the proposed fiscal year 2016 -2017 budget
Following final budget adoption
Board of County Commissioners
appropriations of the Sheriff.
Section 30.49(4), Florida Statutes
Within 3 days of Final Hearing, the Resolution
adopting final millage and budget to Property
FL Administrative Code 12D-
September 14, Thursday
Office of Management and Budget
Appraiser, Tax Collector and the Dept. of Revenue
17.003(f)
Within 30 days of adoption of final millage and
budget, submit TRIM package (DR -487) to Dept. of
Revenue. Certify final millages to Property
Section 129.03(3) Florida
Appraiser via DR -422 and DR- 422DEBT (if any
Statutes FL Administrative Code
October 11, Wednesdayl
Office of Management and Budget
debt). Post summary budget on website.
12D- 17.003 (h)
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