1st Amendment 04/12/2017KEVIN MADOK, CPA
MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMPTROLLER
DATE: April 20, 2017
TO: Tammy Sweeting
Administrative Assistant
FROM: Pamela G. HancoC.
SUBJECT: March 15" /April 12" BOCC Meetings
Enclosed is a duplicate original of Item C3, 'Consent to Contract Assignment' from
Littlejohn Engineering Associates, Inc. to S &ME, Inc. for the design of Big Pine Swimming
Hole, for your handling (3/15/17).
Also enclosed is a duplicate original of Item C2, First Amendment to Task Order for
Architect and Engineering (A &E) Services for Ellis Building Renovations with William P.
Horn Architect, P.A. dated November 24, 2015, to include A &E Services to renovate and re-
purpose the Tavernier School to be the Senior Center, for your handling (4/12/17).
Should you have any questions, please feel free to contact ine at ext. 3130. Thank you.
cc: County Attorney
Finance
File
FIRST AMENDMENT TO TASK ORDER
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND WILIAM P. HORN ARCHIECT, P.A.
FOR THE
ELLIS BUILDING RENOVATIONS AND TEMPORARY FACILITIES
In accordance with the Continuing Contract for Professional Architectural and Engineering
Services, made and entered on the 21 day of January 2015, and as amended on the 15 day of
February 2017, between MONROE COUNTY, hereinafter referred to as the "County" and
WILLIAM P. HORN ARCHITECT, P.A., hereinafter referred to as "Consultant" or
"Contractor ", where professional services are allowed if construction costs do not exceed
$2,000,000.00.
WITNESSETH:
WHEREAS, on the 21 day of January 2015, the parties entered into a Consultant Agreement for
Professional Architectural and Engineering Services, hereinafter referred to as the "Professional
Services Agreement," pursuant to Florida Statute Sec. 287.055 (2) (g) to provide professional
services for miscellaneous projects in which construction costs do not exceed Two Million and
00 /100 Dollars ($2,000,000.00) or for study activity if the fee for professional services for each
individual study under the contract does not exceed Two Hundred Thousand and 00 /100 Dollars
($200,000.00); and
WHEREAS, on the 15 day of February 2017, the parties agreed to the First Amendment to the
Consultant Agreement to revise Public Records compliance language in accordance with Chapter
119 of the Florida Statutes pursuant to legislative revisions to § 119.0701; and
WHEREAS, effective on the 24 day of November 2015, a Task Order under the Professional
Services Agreement was executed for the Ellis Building Renovations and Temporary Facilities to
include but not be limited to: configuring temporary facilities for the Monroe County Drug
Court; renovation of the first floor of the Ellis Building for a new Senior Center; and renovation
of the second floor of the Ellis Building to accommodate the Monroe County Property Appraiser
and Social Services Administration; and
WHEREAS, it has been determined that preserving and modifying the Tavernier School for the
permanent relocation of the Senior Center provides more advantages to the Community than the
renovation of the first floor of the Ellis Building; and
WHEREAS, a temporary trailer will be provided on the Tavernier School site to accommodate
the Social Services Administration; and
NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth
below, the parties agree as follows:
1. SCOPE OF BASIC SERVICES. Paragraph 1 of the Task Order effective on the 24` of
November, 2015 shall be revised to include the following:
• Consultant to provide design through construction administration services for the
restoration and modification of the Tavernier School for the permanent housing of
the Senior Citizen Center and provide temporary facilities for the Social
Services Administration on the school grounds.
2. COMPENSATION. Paragraph 3 of the Task Order effective on the 24 of November,
2015, shall be revised to include the following:
Consultants fee shall be Fifty Thousand Seventy -Five and 00 /100 Dollars ($50,075.00)
based on an estimated construction cost of Five Hundred Fifty Thousand and 00 /100
Dollars ($550,000.00) which includes Four Hundred Fifty Thousand and 00 /100 Dollars
($450,000.00) for the Tavernier School building renovation and One Hundred Thousand
and 00 /100 Dollars ($100,000.00) for site work.
Consultant shall be paid monthly on a percentage complete basis on the following phases:
• Schematic Design — 15% $7,511.25
• Design Development — 20% $10,015.00
• Construction Documents — 45% $22,533.75
• Bidding and Negotiation — 5% $2,503.75
• Construction Administration — 15% $7,511.25
Total Fee $50,075.00
3. ADDITIONAL SERVICES. Paragraph 4 of the Task Order effective on the 24` day of
November 2015, shall be revised to include the following:
Consultant to provide additional services to include a Programming fee of Two Thousand
Dollars and 00 /100 ($2,000.00), the measurement of existing drawings for a fee of Four
Thousand Dollars and 00 /100 ($4,000.00), and an historic board review process for a fee
of Two Thousand Dollars and 00 /100 ($2,000.00). Consultant shall be paid monthly for
each additional service on a percentage complete basis.
4. All other terms and conditions of this First Amendment to Task Order shall be in
accordance with the Task Order effective on November 24, 2015, and the Professional
Services Agreement dated January 21, 2015, and as amended on February 15, 2017.
IN WITNESS WHEREOF, each party caused this First Amendment to Task Order to be
executed by its duly authorized representative.
»OK, CPA BOARD OF COUNTY COMMISSIONERS
COURT & COMPTROLLER OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor /Chairman
Date: 1 y, 1- 0 17 Date: t I n 2— i?
(SEAL) ARCHITECT
Attest: WILLIAM P. H N ARCHITECT, P.A.
Witness for Architect:
Signature
Lo
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Print Name
Print Name
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Title 3 AZA-2
Date
STATE OF FLORIDA
COUNTY OF Z OPJZ72 4.
On this ;1 i day of qP–C A 2017, before me, the undersigned notary public,
personally appeared - known t be the person whose name is
subscribed above, or who produced as identification, and acknowledged
that he /she is the person who executed the above First Amendment to Task Order with Monroe County
for the Ellis Building Renovations and Temporary Facilities, for the purposes therein contained.
NOTARY PUBLI
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ANN M. MYTNIK
Notary Public State ,0 Florida
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Commission 0 GG 009808
My commission expires:
My Comm. Expires Jul 24, 2020
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