5th Modification 02/20/2017Rick Scott Cissy Proctor
D GOVERNOR EXECUTIVE DIRECTOR
FLORIDA DEPARTMENT of
ECONOMIC OPPORTUNITY
February 24, 2017
The Honorable George Neugent
Mayor, Monroe County
25 Ships Way
Big Pine Key, Florida 33043
RE: Modification Number: 5
Small Cities Community Development Block Grant (CDBG) Program
Contract Number: 12DB- C5- 11- 54 -01 -H 15
Dear Mayor Neugent:
Your letter requesting a six -month extension and changes to the Activity Work Plan and
Program Budget of the above referenced subgrant agreement has been received. Upon review of the
modification documents, we have determined that sufficient justification has been provided to
approve the requested changes. The revisions are hereby approved.
Enclosed are copies of the signed Modification to the ubgrant Agreement form and the
revised Activity Work Plan and the Program Budget. Please keep these documents with your copy of
the approved subgrant agreement.
If you have any questions, please call Charles Wyatt, Government Operations Consultant II, at
(850) 717 -8409, or contact him at Charles.Wyatt @deo.tnyflorida.corn.
Sincerely,
Sherri Martin, Bureau Chief
Bureau of Small Cities and Rural Communities
SM /cw
Enclosure
cc: —'Mr. Kevin Wilson, P.E., Assistant County Administrator, Monroe County
Mr. John O'Brien, Program Manager, Monroe County
Ms. Deanna Lloyd, Senior Consultant, Government Services Group, Inc.
Florida Department of Economic Opportunity I Caldwell Building 1 107 E. Madison Street I Tallahassee, FL 32399
866.F1A.2345 1850.245.7105 1850.921.3223 Fax
ww.ttarida I w�w.tittf.zc�,ri It I wwwfg Qk cQm1FI.DEO
An equal opportunity employer /program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice
telephone numbers on this document may be reached by persons using TTY /TDD equipment via the Florida Relay Service at 711.
Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC -44
K Modification to Subgrant Agreement April 2015
Modification Number 5 to Subgrant Agreement Between
the Department of Economic Opportunity and
Monroe County
r�
�f
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ( "the Department "), and Monroe County, ( "the Recipient "), to modify DEO .�
Contract Number 12DB C5 11 54 - 0.1 - H 15, awarded on September 30, 2011 ( "the Agreement ").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a subgrant.of $750,000.00 to the Recipient under the Small Cities Community
Development Block Grant ( "CDBG ") Program as set forth in the Agreement;
; WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
parties agree as follows:
Z Reinstate the Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend the Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of
September 30, 2017.
® Revise the Activity Work Plan
3. Attachment I, Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by
the revised Attachment I, which is attached hereto and incorporated herein by reference.
® Revise the Program Budget
4. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by
the revised Attachment A. which is attached hereto and incorporated herein by reference.
73C- 23.0051, FAC
LJE 3 , t Department of Economic Opportunity — Small Cities Community Development Block Grant Program Form SC -44
Modification to Subgrant Agreement April, 2015
Modification Number: 5
DEO Contract Number: 12DB- C5- 11- 54- 01 -H
Recipient: Monroe County
Page 2
❑ Change the Participating Parties
5. "(Type in the name, if applicable.)," is removed as a Participating Party to this agreement.
6. "(Type in the name, if applicable.)" is added as a Participating Party to this agreement. A copy of
the new Participating Party Agreement, containing provisions and caveats that meet or exceed the
conditions agreed to in the original Participating Party Agreement, is attached.
❑ Include an Unmet Need as Addressed in the Original Application
7. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by
the revised Attachment A, which is attached hereto and incorporated herein by reference.
8. Attachment , Activity Work Plan, of the Subgrant Agreement is hereby deleted and is replaced by
the revised Attachment , which is attached hereto and incorporated herein by reference.
9. A revised Project Narrative, Form G -2 from Part II of the approved CDBG Application Form,
which shows the unmet need from the original application that is being included in the Subgrant
Agreement listed as addressed need, is attached hereto and incorporated herein by reference.
® Change the Number of Accomplishments and /or Beneficiaries
10. Attachment A, Program Budget, of the Subgrant Agreement is hereby deleted and is replaced by
the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein
by reference.
EJ Reflect the Change in Agency from DCA to DEO
11. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with "Department of Economic Opportunity" where appropriate in context.
® Other:
12. Replace page 2 with the attached page 2. The revised language is underlined on the attached page.
73C- 23.0051, FAC
LO
( Ii Department of Economic Opportunity —Small Cities Community Development Block Grant Program Form SC -44
Modification to Subgrant Agreement April, 2015
Modification Number: 5
DEO Contract Number: 12DB- C5- 11- 54 -01 -H 15
Recipient: Monroe County
Page 3
A Request for Amendment, Form SC -35, shall be included with this Modification if there is a
change to the Attachment A, Program Budget, of the Subgrant Agreement; if unmet need is being included as
addressed need; or if there is a change in the number of accomplishments or beneficiaries.
All provisions of the Subgrant Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the
execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect; and axe to be
performed at the level specified in the Agreement.
herein.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
State of Florida
Department of Economic Opportunity
Name: Tay.lut-Teepp
Title:
Division of Cozr munitN Development
Date: e
Recipient: Monroe County
By:'
Name: Kevin Wilson
Title: Assistant County Administator
Date: 2-P A516 20 (*
73C- 23.0051, FAC
(3) Period of Agreement
This Agreement shall begin upon execution by both Parties, and shall end oa_S€ tember 3Q. 2017, unless terminated
earlier in accordance with the provisions of Paragraph (13) Termination, of this Agreement. Nc2 additional Utteension to
this AWeement will be granted
(4) Modification of Agreement
Either Party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be
valid only when in writing, in compliance with rule 73C- 23.0051(4), F.A.C. (which is incorporated herein by reference),
signed by each of the Parties, and attached to the original of this Agreement.
(5) Records
(a) As applicable, the Recipient's performance under this Agreement shall be subject to Title 2, Code of
Federal Regulations (C.F.R.), part 200 — Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for FederalAwards.
(b) Representatives of DEO, the Chief Financial Officer of the State of Florida, the Auditor General of the State
of Florida, the Florida Office of Program Policy Analysis and Government Accountability or representatives of the
Federal government and their duly authorized representatives shall have access to any of the Recipient's books,
documents, papers, and records, including electronic storage media, as they may relate to this Agreement, for the
purposes of conducting audits or examinations or making excerpts or transcriptions.
(c) The Recipient shall maintain books, records, and documents in accordance with generally accepted
accounting procedures and practices which sufficiently and properly reflect all expenditures of funds provided by
DEO under this Agreement.
(d) The Recipient will provide a financial and compliance audit to DEO, if applicable, - and ensure that all related
party transactions are disclosed to the auditor.
(e) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, and the
compliance of all subrecipients, contractors, subcontractors, and consultants paid from funds under this Agreement,
for a period of six (6) years from the date DEO issues the final closeout for this award. The Recipient shall ensure
that audit working papers are available upon request for a period of six (6) years from the date this Agreement is final
closed, unless extended in writing by DEO The six -year period may be extended for the following exceptions:
1. If any litigation, claim or audit is started before the six -year period expires, and extends beyond the six-
year period, the records shall be retained until all litigation, claims or audit findings involving the records have
been resolved.
2. Records for the disposition of non - expendable personal property valued at five thousand dollars ($5,000
or more at the time it is acquired shall be retained for six (6) years after final disposition.
3. Records relating to real property acquired shall be retained for six (6) years after the closing on the
transfer of title.
Revised 9/30/15
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