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Item B1Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Revenue Summary Revenue Source FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Taxes 3,942,705 4,889,730 3,775,000 3,819,097 4,650,000 23.2% Ad Valorem Taxes 75, 322, 772 75, 463, 967 80,162, 914 80,162, 914 86, 897, 051 8.4% Sales & Use Taxes 61,248,697 64,564,957 64,003,220 64,003,220 28,724,157 (55.1)% Local Communications Service Tax 657,975 646,077 665,000 665,000 615,000 (7.5)% Local Business Tax 423,046 485,615 440,000 440,000 460,000 4.5% Total Taxes 137,652,490 141,160,616 145,271,134 145,271,134 116,696,208 (19.7)% Licenses And Permits Building Permits 3,942,705 4,889,730 3,775,000 3,819,097 4,650,000 23.2% Franchise Fees 484,741 473,600 520,000 520,000 520,000 0 % Impact Fees 368,619 308,081 211,800 211,800 172,200 (18.7)% Special Assessments 670,547 13,732,998 2,898,900 2,898,900 693,096 (76.1)% Total Licenses And Permits 5,466,612 19,404,409 7,405,700 7,449,797 6,035,296 (18.5)% Intergovernmental Revenue Federal Grants 5,941,301 6,823,511 - 18,383,402 - 0 % Fed Pmts In Lieu Of Taxes 1,405,767 1,611,615 - - - 0 % State Grants 3,712,421 4,360,936 - 18,453,661 - 0 % State Shared Revenues 16,877,213 18,040,617 18,791,321 18,791,321 19,136,000 1.8% Grants from other Local Units 75,370 67,667 - 273,561 - 0 % Total Intergovernmental Revenue 28,012,072 30,904,347 18,791,321 55,901,945 19,136,000 1.8% Charges For Services General Government 23,123,847 24,960,152 30,644,673 30,736,477 32,493,187 6.0% Public Safety 8,908,847 10,756,512 9,688,068 11,394,703 11,429,841 18.0% Physical Environment 17,811,081 17,795,447 17,735,732 17,735,732 17,695,732 (0.2)% Transportation 10,021,846 10,054,166 10,269,000 11,094,200 11,136,000 8.4% Economic Environment 458,058 393,659 553,216 553,216 543,755 (1.7)% Human Services 367,634 307,480 334,500 334,500 320,000 (4.3)% Culture /recreation 787,917 841,431 731,000 731,000 791,000 8.2% Court- related Revenues 757,826 607,441 530,000 570,934 490,000 (7.5)% Otr Charges For Svices 95,452 58,741 78,000 78,000 68,000 (12.8)% Total Charges For Services 62,332,507 65,775,029 70,564,189 73,228,762 74,967,515 6.2% Fines And Forfeits Court Cases 529,931 611,765 348,000 348,000 541,500 55.6% Library Fines 13,105 10,883 - 4,158 - 0 % Violation -Id Ordin 835,833 1,316,474 803,600 839,690 953,600 18.7% Other Fines And /or Forfeits 11,096 3,250 - - - 0 % Total Fines And Forfeits 1,389,964 1,942,372 1,151,600 1,191,848 1,495,100 29.8% Misc. Revenues Interest Earnings 2,021,494 2,125,310 559,099 559,099 650,870 16.4% Rent/royalties 590,186 500,694 570,000 570,000 535,000 (6.1)% Special Assessments 107 4,602 - - - 0 % Sale /comp -loss Of Assets 2,017,315 81,371 2,000 2,000 - (100.0)% Sales- surplus Matls 16,000 88,000 207,445 207,445 154,922 (25.3)% Contrib From Priv Sources 624,394 360,889 - 13,888 - 0 % Pension Fund Contributions - 39,899 28,709 28,709 37,000 28.9% Other Misc Revenues 3,343,042 1,999,755 676,100 712,046 625,200 (7.5)% Total Misc. Revenues 8,612,539 5,200,520 2,043,353 2,093,187 2,002,992 (2.0)% Other Sources Interfund Transfer 17,249,724 28,781,097 36,289,111 42,530,051 39,488,352 8.8% Debt Proceeds 47,885,000 68,202,446 15,867,718 15,867,718 15,097,788 (4.9)% Transfer in Excess Fees 6,995,719 7,924,818 5,805,425 5,805,425 6,645,425 14.5% Other Non - revenues - - 153,691,310 153,691,310 176,273,741 14.7% Fiscal Year 2018 1 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Revenue Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Source Actual Actual Adopted Amended Preliminary Change Total Other Sources 72,130,444 104,908,361 211,653,564 217,894,504 237,505,306 12.2% County Total Revenue 315,596,627 369,295,654 456,880,861 503,031,176 457,838,417 0.2% Fiscal Year 2018 2 Summary Reports Fund 001 General Fund Overview Appropriations: BOCC & Misc. BOCC 2,396,400 2,867,690 3,094,079 2,942,191 3,106,726 FY17 FY18 HSAB & Non -HSAB FY12 FY13 FY14 FY15 FY16 Estimate Budget Revenues: 3,466,524 3,450,824 4,318,235 4,233,080 4,585,882 5,308,357 6,309,300 Ad Valorem Taxes $19,763,736 $16,464,997 $17,934,105 $18,432,138 $16,157,972 $15,504,330 $18,276,599 Tourist Impact Taxes 3,144,056 3,399,053 3,819,425 4,297,140 4,579,158 4,761,564 4,761,157 Licenses and Permits 407,076 417,324 434,772 423,046 485,615 526,747 460,000 Payment in Lieu of Taxes 1,280,733 1,243,189 1,329,822 1,223,440 1,420,008 1,100,000 0 State Shared Sales Tax 1,929,920 2,082,104 2,225,277 2,420,924 2,512,351 2,497,010 2,600,000 State Shared Revenue 1/2 Cent Sales 3,852,548 4,035,944 4,376,952 4,724,069 7,757,219 9,514,182 10,680,000 Other State Shared Revenue 361,215 361,912 362,617 371,323 370,149 374,536 376,000 Charges for Services 889,744 796,652 779,960 668,123 592,831 608,001 631,000 Transfer in - Const.Excess Fees 3,977,468 3,950,304 4,640,459 4,242,644 5,174,439 3,900,000 4,500,000 Other Interfund Transfers 4,364,961 4,894,986 4,895,164 4,968,379 5,494,079 5,422,638 5,458,771 All Other Revenue* 1,160,570 1,459,369 713,652 899,602 590,189 657,791 737,000 Less 5% /Fund Balance Forward Fund Balance 37,438,288 35,647,327 35,527,366 36,004,213 37,407,354 34,354,802 13,013,373 41,132,027 39,105,834 41,512,205 42,670,828 45,134,010 44,866,798 61,493,900 Appropriations: BOCC & Misc. BOCC 2,396,400 2,867,690 3,094,079 2,942,191 3,106,726 3,425,098 3,579,738 HSAB & Non -HSAB 2,299,719 1,853,021 1,852,807 1,857,249 2,040,093 2,108,397 2,135,155 County Administrator 3,466,524 3,450,824 4,318,235 4,233,080 4,585,882 5,308,357 6,309,300 Emergency Management 558,917 611,674 579,097 670,826 740,022 873,558 1,048,055 Public Works & Engineering 7,275,506 8,208,955 7,683,373 7,121,601 7,167,397 8,232,284 9,956,492 Social Services 4,168,324 3,047,408 2,708,832 3,089,201 3,279,721 3,399,187 3,670,325 Library Services 2,758,519 2,894,583 2,693,559 2,794,617 2,861,863 3,055,389 3,738,763 Extension Services 180,478 168,134 175,748 216,919 194,379 270,409 277,639 Veterans Affairs 543,562 550,665 586,303 583,622 598,102 636,543 692,479 Appointed Officials 1,768,822 1,737,401 1,823,954 2,019,235 2,042,662 2,221,138 2,145,654 Constitutional Officers 15,170,365 15,067,051 15,654,952 16,243,903 16,617,151 17,871,790 18,850,097 All Other Expenditures ** 441,294 439,389 461,228 421,539 499,594 519,950 1,424,525 Cash Balance /Contingency 7,665,678 41,028,430 40,896,795 41,632,166 42,193,981 43,733,593 47,922,100 61,493,900 Fund Balance 37,438,288 35,647,327 35,527,366 36,004,213 37,407,354 34,354,802 34,354,802 103,596 (1,790,961) (119,961) 476,847 1,400,417 (3,052,552) (0) *All Other Revenue -Delinquent Taxes, Fines & Forfeits, Interest, and Misc. Revenue * *AII Other Expenditures - Quasi External Service and Transfers Out Fund 101 Fine & Forfeiture Overview FY17 FY18 Fund Balance 20,223,224 18,209,080 15,349,407 14,342,587 16,760,058 17,123,015 17,123,015 2,417,471 362,957 *All Other Revenue — Delinquent Taxes, Payment in Lieu of Taxes, Other Charges for Services, Fines & Forfeits, Interest, and Misc. Revenue "All Other Expenditures — Bond Refunds, Extraditions, and Transfers Out Fund 141 Fire &Ambulance Overview *All Other Revenue — Delinquent Taxes, Interest, and Misc. Revenue FY17 FY18 Fund Balance 4,430,861 5,592,774 6,152,655 6,282,834 5,276,737 4,269,041 4,269,041 518,257 1,161,913 559,881 130,179 Fund 147 Unincorporated Parks &Beaches Overview FY17 FY 18 Fund Balance 1,122,237 914,403 986,260 1,042,838 966,974 787,392 787,392 (195,281) (207,834) 71,857 56,578 (75,864) (179,582) - *All Other Revenue — Delinquent Taxes, Interest, and Misc. Revenue Fund 148 Planning, Building &Zoning Overview FY17 FY18 Fund Balance 5,789,589 6,599,983 7,671,903 9,596,259 10,280,996 9,732,667 9,732,667 531,500 810,394 1,071,920 1,924,356 684,737 - *Charges for Services - Planning, Life Safety, Administrative Building Fees, Services other Salary * *All Other Revenue — Delinquent Taxes, Interest Income, and Misc. Revenue ** *Other Growth Management — GIS, Comp Plan, Planning Commission, Marine Resources, and Refunds Fund 149 Local Road Patrol Overview *All Other Revenue —Delinquent Taxes and Interest FY17 FY18 FY12 FY 13 FY14 FY15 FY16 Estimate Budget Fund Balance 1,654,421 1,858,847 2,038,959 2,368,998 2,412,724 1,918,290 1,918,290 (157,179) 204,426 180,112 330,039 43,726 (494,434) Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary General Fund Fund Number: 001 Description: The General Fund is the principal fund of the County and accounts for the receipt and expenditure of resources that are traditionally associated with local government and that are not required to be accounted for in another fund. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Animal Shelters 1,310,122 Taxes 23,547,756 Bayshore Manor 925,369 Intergovernmental Revenue 13,656,000 BOCC Administrative 1,910,905 Charges For Services 631,000 BOCC Miscellaneous 1,668,833 Fines And Forfeits 8,000 Budgeted Transfers 355,500 Misc. Revenues 679,000 Clerk of Courts 4,384,893 Other Sources 22,972,144 County Administrator 616,049 Total Revenue 61,493,900 County Attorney 1,441,293 Emergency Management 449,100 Employee Services - Personnel 729,749 Extension Services 277,639 Facilities Maintenance 8,583,959 Fire & Rescue Coordinator /Fire Academy 598,955 Grants Management 199,930 Guardian Ad Litem 204,439 Human Service Advisory Board Funding 2,000,000 Information Technology 2,769,827 Judicial Administration 1,757,565 Libraries 3,738,763 Medical Examiner 704,361 Office of Legislative Affairs 177,180 Office of Management & Budget 589,657 Office of Strategic Planning 150,599 Office of Sustainability 700,960 Other Non - profit Funding (Not HSAB) 135,155 Property Appraiser 4,568,030 Public Defender 753,590 Public Works Management 62,411 Purchasing 170,910 Quasi - external Services 215,000 Reserves 8,519,703 Social Service Transportation 1,016,359 State Attorney 343,481 Supervisor of Elections 1,871,815 Tax Collector 5,170,723 Veteran Affairs 692,479 Welfare Services 1,728,597 Total Budget 61,493,900 Affordable Housina Proarams Fund Number: 100 Description: This fund accounts for revenues and expenditures of various low income housing programs. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Housing Assistance 290,000 Misc. Revenues 1,100 Reserves 23,000 Other Sources 311,900 Total Budget 313,000 Total Revenue 313,000 Fiscal Year 2018 1 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Fine & Forfeiture Fund Fund Number: 101 Description: This fund accounts for the operation and maintenance of the Sheriffs Office, Detention Facility, County Court Security, Trauma Star and Juvenile Justice Detention Cost Share Program (State Mandate). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary BOCC Miscellaneous 976,000 Taxes 50,127,622 Budgeted Transfers 16,667 Charges For Services 6,583,000 Emergency Medical Air Transport 5,530,677 Fines And Forfeits 81,500 Facilities Maintenance 2,490,368 Misc. Revenues 106,500 LEEA 75,000 Other Sources 8,882,201 Monroe County Sheriff 49,316,242 Total Revenue 65,780,823 Reserves 7,375,869 Total Budget 65,780,823 Road And Bridge Fund Fund Number: 102 Description: This fund accounts for the operation and capital improvements of the County's Road Department. The two major revenue sources include: State Shared Fuel Taxes, as defined and distributed by Section 9(c), Art. XII, State Constitution and Section 206.47(6), Florida Statutues (F.S.) and Local Option Fuel Taxes, as defined and distributed by Sections 336.021 and 336.025, F.S. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 3,920,047 Taxes 2,463,000 Office of Sustainability 1,000,000 Intergovernmental Revenue 3,580,000 Reserves 1,622,635 Charges For Services 64,000 Road Department 9,589,842 Misc. Revenues 57,700 Total Budget 16,132,524 Other Sources 9,967,824 Total Revenue 16,132,524 TDC District Two Penny Fund Number: 115 Description: To account for the expenditures of advertising, promotions, and special events of the County Tourist Development Council. Primary revenue source is a Bed Tax. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 58,182 Other Sources 9,918,194 TDC Two Penny Events 9,860,012 Total Revenue 9,918,194 Total Budget 9,918,194 Fiscal Year 2018 2 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary TDC Admin & Promo 2 Cent Fund Number: 116 Description: To account for the expenditures of advertising, promotions, and special events of the County Tourist Development Council. Primary revenue source is a Bed Tax. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 39,610 Other Sources 17,138,789 TDC Two Penny Generic 17,099,179 Total Revenue 17,138,789 Total Budget 17,138,789 TDC District 1 Third Cent Fund Number: 117 Description: To account for the Local Option Three Cent Bed Tax in District One (Key West City limits). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 59,799 Other Sources 18,907,408 TDC District 1 Third Penny 18,847,609 Total Revenue 18,907,408 Total Budget 18,907,408 TDC District 2 Third Cent Fund Number: 118 Description: To account for the Local Option Three Cent Bed Tax in District Two (Key West to the west end of the Seven Mile Bridge). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 23,290 Other Sources 1,460,248 TDC District 2 Third Cent 1,436,958 Total Revenue 1,460,248 Total Budget 1,460,248 TDC District 3 Third Cent Fund Number: 119 Description: To account for the Local Option Three Cent Bed Tax in District Three (West end of the Seven Mile Bridge to the Long Key Bridge). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 16,356 Other Sources 4,812,070 TDC District 3 Third Cent 4,795,714 Total Revenue 4,812,070 Total Budget 4,812,070 Fiscal Year 2018 3 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary TDC District 4 Third Cent Fund Number: 120 Description: To account for the Local Option Three Cent Bed Tax in District Four (Long Key Bridge to Mile Maker 90.939). FY 2018 Appropriations by Department Preliminary Budgeted Transfers 12,023 TDC District Third Cent 2,838,147 FY 2018 Revenue Source Preliminary Other Sources 2,850,170 Total Revenue 2,850,170 Total Budget 2,850,170 TDC District 5 Third Cent Fund Number: 121 Description: To account for the Local Option Three Cent Bed Tax in District Five (Mile Maker 90.940 to the Dade /Monroe County line and any mainland portions of Monroe County). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 37,424 Other Sources 2,780,144 TDC District 5 Third Cent 2,742,720 Total Revenue 2,780,144 Total Budget 2,780,144 Impact Fees Fund - Roadway Fund Number: 130 Description: This fund accounts for roadway impact fees (Licenses & Permits) collected within the County's Impact Fee Districts. Funds are used for the capital expansion of the county's major road network system in the district from where the moneys are collected. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Impact Fees Roadways 1,410,897 Licenses And Permits 42,000 Total Budget 1,410,897 Misc. Revenues 69,665 Other Sources 1,299,232 Total Revenue 1,410,897 Impact Fees Fund - Parks & Rec Fund Number: 131 Description: This fund accounts for park impact fees (License & Permits) collected within the County's Impact Fee Districts. Funds are used for the capital expansion of the county's community park facilities in the subdistrict from which the moneys have been collected. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Impact Fees Parks & Recreation 598,222 Licenses And Permits 41,200 Total Budget 598,222 Misc. Revenues 1,200 Other Sources 555,822 Total Revenue 598,222 Fiscal Year 2018 4 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Impact Fees Fund - Libraries Fund Number: 132 Description: This fund accounts for library impact fees collected within the County's Impact Fee Districts. Funds are used for the capital expansion of the county's library facilities. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Impact Fees Libraries 1,119,138 Licenses And Permits 30,000 Total Budget 1,119,138 Misc. Revenues 2,700 Other Sources 1,086,438 Total Revenue 1,119,138 Impact Fees Fund - Solid Waste Fund Number: 133 Description: This fund accounts for solid waste impact fees collected within the County's Impact Fee Districts. The funds can be used for the purpose of construction and expansion of solid waste facilities in Monroe County and also the purchase of new incinerators and equipment. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Impact Fees Solid Waste 111,451 Licenses And Permits 9,300 Total Budget 111,451 Misc. Revenues 150 Other Sources 102,001 Total Revenue 111,451 Impact Fees Fund - Police Fac Fund Number: 134 Description: This fund accounts for police impact fees collected within the County's Impact Fee Districts. Funds are used for the purpose of capital expansion of police and jail facilities and the acquistion of new patrol cars. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Impact Fees Police Facilities 129,043 Licenses And Permits 24,000 Total Budget 129,043 Misc. Revenues 200 Other Sources 104,843 Total Revenue 129,043 Impact Fees Fund - Fire & EMS Fund Number: 135 Description: This fund accounts for fire facility impact fees collected within the County's Impact Fee Districts. Funds can be used for the capital expansion of the County's fire facilities including wells and hydrants. This fund is part of the County's Capital Improvement Plan (CIP). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Impact Fees Fire & EMS 102,384 Licenses And Permits 15,700 Total Budget 102,384 Misc. Revenues 130 Other Sources 86,554 Total Revenue 102,384 Fiscal Year 2018 5 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Employee Fair Share Housing Fund Number: 136 Description: This fund accounts for employee fair share housing impact fees collected in the County's impact fee districts. FY 2018 Appropriations by Department Preliminary Emp Fair Shr Hsing 44,732 Total Budget 44,732 Fire & Ambulanc( FY 2018 Revenue Source Preliminary Licenses And Permits 10,000 Misc. Revenues 275 Other Sources 34,457 Total Revenue 44,732 District 1 L &M Key Fund Number: 141 Description: This fund is used to account for revenues and expenditures related to District One Fire and Ambulance services. Appropriations by Department FY 2018 Preliminary Budgeted Transfers 908,519 Fire & Rescue Central 11,102,999 Property Appraiser 220,700 Reserves 2,764,805 Tax Collector 372,111 Total Budget 15,369,134 FY 2018 Revenue Source Preliminary Taxes 12,438,696 Intergovernmental Revenue 33,000 Charges For Services 600,000 Misc. Revenues 27,500 Other Sources 2,269,938 Unincornorated Svc Dist Parks & Rec Total Revenue 15,369,134 Fund Number: 147 Description: This fund is used to account for unincorporated parks and recreation operations Fiscal Year 2018 6 Summary Reports FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 162,768 Taxes 1,887,131 Facilities Maintenance 2,159,903 Charges For Services 45,000 Reserves 205,998 Misc. Revenues 64,000 Tax Collector 56,464 Other Sources 589,002 Total Budget 2,585,133 Total Revenue 2,585,133 Fiscal Year 2018 6 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Mstd - Ping /bldg /code /fire Mar Fund Number: 148 Description: This fund is used to account for revenue and expenditures related to unincorporated planning, code compliance, zoning, fire and rescue administration and Fire Marshal. Taxes listed here are Local Communication Service taxes. No Ad Valorem taxes were levied in this fund. Appropriations by Department FY 2018 Preliminary Revenue Source FY 2018 Preliminary Budgeted Transfers 1,547,942 Taxes 615,000 Code Compliance 1,762,450 Intergovernmental Revenue 1,447,000 County Attorney 789,061 Charges For Services 2,615,000 Environmental Resources 876,909 Fines And Forfeits 950,000 Fire & Rescue Coordinator /Fire Academy 899,630 Misc. Revenues 25,000 Fire Marshal 466,014 Other Sources 5,249,481 Planning Commission 88,390 Total Revenue 10,901,481 Planning Department 2,003,088 Planning Refunds 62,000 Property Appraiser 45,164 Reserves 2,355,833 Tax Collector 5,000 Total Budget 10,901,481 Municipal Policing Fund Number: 149 Description: This fund accounts for Sheriffs Office operation for services to unincorporated Monroe County and contracts with municipalities (Marathon, Islamorada, & Layton) for additional services, over and above the Sheriffs Countywide costs. Total Budget 9,617,755 911 Enhancement Fee Fund Number: 150 Description: This fund accounts for fees levied for the 91 FY 2018 Appropriations by Department Preliminary Communications 515,300 Total Budget 515,300 1 emergency phone system. FY 2018 Revenue Source Preliminary Charges For Services 515,000 Misc. Revenues 300 Total Revenue 515,300 Fiscal Year 2018 7 Summary Reports FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 11,514 Taxes 4,117,003 Monroe County Sheriff 8,354,537 Charges For Services 3,814,841 Property Appraiser 87,422 Misc. Revenues 8,500 Reserves 1,041,072 Other Sources 1,677,411 Tax Collector 123,210 Total Revenue 9,617,755 Total Budget 9,617,755 911 Enhancement Fee Fund Number: 150 Description: This fund accounts for fees levied for the 91 FY 2018 Appropriations by Department Preliminary Communications 515,300 Total Budget 515,300 1 emergency phone system. FY 2018 Revenue Source Preliminary Charges For Services 515,000 Misc. Revenues 300 Total Revenue 515,300 Fiscal Year 2018 7 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Duck Key Security District Fund Number: 152 Description: To account for the revenues and expenditures in providing security services for the Duck Key District. Special assessment revenues (Licenses & Permits) are collected from Duck Key property owners as pursuant to Florida Statute 125.01(q)(1) and codified by Monroe County Ordinance 005 -1992. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary BOCC Miscellaneous 255,000 Licenses And Permits 96,096 Reserves 105,000 Misc. Revenues 1,100 Tax Collector 2,250 Other Sources 265,054 Total Budget 362,250 Total Revenue 362,250 Local Housing Assistance Trust Fund Fund Number: 153 Description: This program is funded by an increase in the documentary stamps, as approved by the State Legislature in the Affordable Housing Act. The revenue available to Monroe County is administered by the Housing Authority. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Housing Assistance 1,756,269 Intergovernmental Revenue 420,000 Total Budget 1,756,269 Misc. Revenues 184,500 Other Sources 1,151,769 Boatina Imorovement Fund (BIF Total Revenue 1,756,269 Fund Number: 157 Description: To account for revenues and expenditures providing boating - related activities, for removal of vessels and floating structures deemed a hazard to public safety and health, and for manatee and marine mammal protection and recovery. An annual vessel registration fee is collected as authorized by Florida Statute 328.66 and Monroe County Ordinance 034 -2002. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Marine Resources 1,938,290 Charges For Services 740,000 Reserves 575,110 Misc. Revenues 7,000 Total Budget 2,513,400 Other Sources 1,766,400 Total Revenue 2,513,400 Fiscal Year 2018 8 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Misc Special Revenue Fund Fund Number: 158 Description: To account for revenues and expenditures earmarked for specific purposes. Included are funds to be used exclusively for court- related and court technology needs as defined in Section 29.008(1)(02 and (h), F.S. for the state trial courts, state attorney, public defender, and criminal conflict and civil regional counsel in the county. These funds are collected pursuant to Section 28.24 (12)(e)1, of the Florida Statutes. Traffic Education Funds are collected pursuant to County Ordinance 21 -2002. Appropriations by Department FY 2018 Preliminary BOCC Miscellaneous 53,000 Building Department 23,400 Communications 140,000 Court Technology Fund 50,000 Environmental Resources 40,000 Facilities Maintenance 2,633 Fire & Rescue Coordinator /Fire Academy 5,000 Judicial Administration 15,000 Libraries 280,000 Monroe County Sheriff 50,000 Planning Department 50,000 Public Defender 50,000 Reserves 702,399 State Attorney 375,000 Welfare Services 1,557 FY 2018 Revenue Source Preliminary Other Sources 1,837,989 Total Revenue 1,837,989 Total Budget 1,837,989 Environmental Restoration Fund Fund Number: 160 Description: This fund accounts for expenditures related to habitat restoration and improvement purposes set forth in the Monroe County Comprehensive Plan and Land Development Regulations. Revenues are collected as part of a mitigation penalty as imposed by Monroe County Resolutior #345A -1999. FY 2018 Appropriations by Department Preliminary Revenue Source Environmental Resources 454,386 Fines And Forfeits Facilities Maintenance 9,083 Misc. Revenues Reserves 169,631 Other Sources Total Budget 633,100 Total Revenue Law Enforcement Trust (600) Fund Number: 162 Description: To account for the funds used for the purpose of training police officers and supporting personnel in the prevention, investigation, detection, and identification of crime. Law Enforcement Trust Funds (LETF) revenues are authorized by Florida Statutes 775.083 and 893.135. FY 2018 Appropriations by Department Preliminary Law Enforcement Trust 410,000 Reserves 101,633 Total Budget 511,633 FY 2018 Preliminary 455,000 5,500 172,600 633,100 FY 2018 Revenue Source Preliminary Misc. Revenues 1,750 Other Sources 509,883 Total Revenue 511,633 Fiscal Year 2018 9 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Court Facilities Fees Trust (602) Fund Number: 163 Description: To account for revenues collected upon the institution of any civil action, suit or proceeding to be used exclusively in providing and maintaining existing and future courthouse facilities that are used for Circuit and County Court systems. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Judicial Administration 391,505 Charges For Services 490,000 Reserves 78,745 Misc. Revenues 5,000 Total Budget 470,250 Other Sources - 24,750 Total Revenue 470,250 Clerk's Drug Abuse Trust (603) Fund Number: 164 Description: To account for assessments collected for drug abuse programs and to disburse assistance grants for drug abuse treatment and /or educational programs which meet the standards for qualification of such programs by the Department of Health and Rehabilitative Services. FY 2018 Appropriations by Department Preliminary Revenue Source BOCC Miscellaneous 100,000 Charges For Services Reserves 19,000 Misc. Revenues Total Budget 119,000 Other Sources Total Revenue Marathon Municipal Service Taxing Unit Fund Number: 166 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities within the City of Marathon. 119,000 FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Reserves 181 Other Sources 1,482 Tax Collector 200 Total Revenue 1,482 Wastewater MSTUs 1,101 Total Budget 1,482 Bay Point Wastewater Municipal Service Taxing Unit Fund Number: 168 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Bay Point. FY 2018 Appropriations by Department Preliminary Reserves 5,484 Wastewater MSTUs 29,200 FY 2018 Revenue Source Preliminary Other Sources 34,684 Total Revenue 34,684 Total Budget 34,684 FY 2018 Preliminary 30,000 500 88,500 Fiscal Year 2018 10 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Big Coppitt Wastewater Municipal Service Taxing Unit Fund Number: 169 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Big Coppitt. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Reserves 60 Other Sources 140 Wastewater MSTLls 80 Total Revenue 140 Total Budget 140 Key Largo Wastewater Municipal Service Taxing Unit Fund Number: 170 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Key Largo. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Reserves 900 Other Sources 4,921 Wastewater MSTLls 4,021 Total Revenue 4,921 Total Budget 4,921 Stock Island Wastewater MSTU Fund Number: 171 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Stock Island. FY 2018 Appropriations by Department Preliminary Reserves 155,936 Tax Collector 1,500 Wastewater MSTLls 375,000 Total Budget 532,436 FY 2018 Revenue Source Preliminary Licenses And Permits 42,000 Misc. Revenues 1,700 Other Sources 488,736 Total Revenue 532,436 Conch Kev Municipal Service Taxina Unit Fund Number: 174 Description: This taxing unti was created to provide wastewater and reclaimed water services and facilities on Conch Key. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Reserves 78 Other Sources 478 Wastewater MSTLls 400 Total Revenue 478 Total Budget 478 Fiscal Year 2018 11 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Long Key, Layton Municipal Service Taxing Unit Fund Number: 175 Description: This taxing unit was created to provide wastewater and reclaimed water services and facilities on Long Key and Layton. Buildina Fund Fund Number: 180 Description: This fund is used to account for Building Department operations related to restricted building fee revenues. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Reserves 47,436 Other Sources 201,136 Wastewater MSTUs 153,700 Total Revenue 201,136 Total Budget 201,136 Licenses And Permits Duck Key Municipal Service Taxing Unit 5,234,645 Fund Number: 176 120,000 County Attorney Description: This taxing unit was created to provide wastewater services to the Duck Key service district. Misc. Revenues 39,000 FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Reserves 13,800 Other Sources 47,290 Wastewater MSTUs 33,490 Total Revenue 47,290 Total Budget 47,290 Debt Service Fund Buildina Fund Fund Number: 180 Description: This fund is used to account for Building Department operations related to restricted building fee revenues. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 509,033 Licenses And Permits 4,650,000 Building Department 5,234,645 Charges For Services 120,000 County Attorney 61,941 Misc. Revenues 39,000 Planning Refunds 30,000 Other Sources 1,561,274 Reserves 534,655 Total Revenue 6,370,274 Total Budget 6,370,274 Debt Service Fund Fund Number: 207 Description: To account for accumulation of resources for, and payment of, interest and principal on long -term debt. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary 2003 Revenue Bond 14,095,982 Misc. Revenues 5,100 Reserves 2,000,000 Other Sources 16,090,882 Total Budget 16,095,982 Total Revenue 16,095,982 Fiscal Year 2018 12 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary One Cent Infra - structure Sales Tax Fund Number: 304 Description: The One Cent Infra - structure Sales Tax Fund accounts for capital improvment projects funded by the Infrastructure Surtax (also called the One Cent Local Option Sales Tax) revenue. This local sales tax is defined by Sections 212.054 -.055 of the Florida Statutes. Total Budget 31,842,122 Clerks Rev Note. Canital Fund Number: 306 Description: This fund is used to account for the Clerks network system. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Court Services Network System 100,000 Other Sources 100,000 Total Budget 100,000 Total Revenue 100,000 Infr Sls Srtx Rev Bds 2007 Fund Number: 308 Description: This fund is used to account for Capital Infrastructure projects financed by the 2007 Revenue Bonds. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary General Gov Cap Projects 70,000 Other Sources 70,000 Total Budget 70,000 Total Revenue 70,000 Bia Coaaitt Waste Water Proiect Fund Number: 310 Description: This fund accounts for the revenue and expenditures related to the construction of the Big Coppitt Waste Water Project. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 11,445,475 Taxes 21,500,000 County Engineering Capital 85,475 Misc. Revenues 50,000 General Gov Cap Projects 1,290,000 Other Sources 10,292,122 Parks & Recreation Capital Projects 1,000,000 Total Revenue 31,842,122 Physical Environment Projects 942,100 Public Safety Capital Projects 250,000 270,500 Public Works Management 1,845,986 Total Revenue Reserves 7,617,787 13 Transportation Capital Projects 7,365,299 Total Budget 31,842,122 Clerks Rev Note. Canital Fund Number: 306 Description: This fund is used to account for the Clerks network system. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Court Services Network System 100,000 Other Sources 100,000 Total Budget 100,000 Total Revenue 100,000 Infr Sls Srtx Rev Bds 2007 Fund Number: 308 Description: This fund is used to account for Capital Infrastructure projects financed by the 2007 Revenue Bonds. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary General Gov Cap Projects 70,000 Other Sources 70,000 Total Budget 70,000 Total Revenue 70,000 Bia Coaaitt Waste Water Proiect Fund Number: 310 Description: This fund accounts for the revenue and expenditures related to the construction of the Big Coppitt Waste Water Project. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Wastewater MSTU Capital 755,500 Licenses And Permits 475,000 Total Budget 755,500 Misc. Revenues 10,000 Other Sources 270,500 Total Revenue 755,500 Fiscal Year 2018 13 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Duck Key Waste Water Project Fund Number: 311 Description: This fund accounts for the revenues and expenditures related to the construction of the Duck Key Waste Water Project. FY 2018 Appropriations by Department Preliminary Reserves 127,324 Wastewater MSTU Capital 35,000 Total Budget 162,324 FY 2018 Revenue Source Preliminary Licenses And Permits 80,000 Misc. Revenues 3,500 Other Sources 78,824 Total Revenue 162,324 Cudioe Regional WW Project Fund Number: 312 Description: This fund accounts for the revenue and expenditures related to the construction of the Cudjoe Regional Wastewater Project. The Clean Water State Revolving Finance (SRF) Loan ($78,481,180) is listed as part of "Other Sources" under Revenue. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 16,913,599 Other Sources 31,279,456 Physical Environment Projects 14,146,935 Total Revenue 31,279,456 Wastewater MSTU Capital 218,922 Total Budget 31,279,456 Series 2014 Revenue Bonds Fund Number: 314 Description: This fund is used to account for capital improvement projects financed by the 2014 Revenue Bonds. FY 2018 Appropriations by Department Preliminary Budgeted Transfers 3,727,550 Parks & Recreation Capital Projects 6,493,290 Public Safety Capital Projects 3,680,000 Reserves 3,212,759 Total Budget 17,113,599 FY 2018 Revenue Source Preliminary Other Sources 17,113,599 Total Revenue 17,113,599 Land Acquisition Fund Number: 316 Description: This fund accounts for the revenues and expenditures related to Land Acquisition. FY 2018 Appropriations by Department Preliminary Revenue Source Physical Environment Projects 6,000,000 Other Sources Total Budget 6,000,000 FY 2018 Preliminary 6.000.000 Total Revenue 6,000,000 Fiscal Year 2018 14 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Card Sound Bridge Fund Number: 401 Description: This fund accounts for the revenue and expenditures related to operations of the Card Sound toll bridge. Collection of tolls was imposed by Monroe County Resolution #54A -1967. Charges For Services 7,619,000 FY 2018 600 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 1,104,693 Charges For Services 1,100,000 Card Sound Road 2,696,368 Misc. Revenues 15,000 County Engineering General 85,674 Other Sources 3,993,994 Reserves 1,222,259 Total Revenue 5,108,994 Total Budget 5,108,994 Marathon Airport Fund Number: 403 Description: This fund accounts for the revenue and expenditures related to the operations of the Marathon Airport. FY 2018 Appropriations by Department Preliminary Budgeted Transfers 50,153 Marathon Airport 1,756,890 Reserves 410,000 Total Budget 2,217,043 FY 2018 Revenue Source Preliminary Charges For Services 973,000 Misc. Revenues 158,922 Other Sources 1,085,121 Key West Intl Airport Total Revenue 2,217,043 Fund Number: 404 Description: This fund accounts for the revenue and expenditures related to the operations of the Key West Airport. FY 2018 Appropriations by Department Preliminary Budgeted Transfers 331,280 Fire & Rescue Key West Airport 1,531,790 Key West Airport 8,383,062 Reserves 371,216 Total Budget 10,617,348 Revenue Source FY 2018 Preliminary Charges For Services 7,619,000 Fines And Forfeits 600 Misc. Revenues 20,000 Other Sources 2,977,748 PFC & Oner Restrictions Total Revenue 10,617,348 Fund Number: 406 Description: This fund accounts for all PFC (Passenger Facility Charge) funded projects & demonstrates compliance with the bond issue covenants for the KWIA (Key West International Airport). FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 295,000 Charges For Services 1,350,000 PFC 3,553,770 Misc. Revenues 25,000 Reserves 300,000 Other Sources 2,773,770 Total Budget 4,148,770 Total Revenue 4,148,770 Fiscal Year 2018 15 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary MSD Solid Waste Management Fund Number: 414 Description: This fund is restricted in use to collection, disposal, and recycling of solid waste. The primary funding sources are annual assessments charged to home owners and businesses, franchise fees and tipping scale fees. departments. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 263,190 Licenses And Permits 520,000 Reserves 2,710,695 Charges For Services 17,695,732 Solid Waste 22,386,540 Misc. Revenues 32,000 Total Budget 25,360,425 Other Sources 7,112,693 Total Revenue 5,948,341 Total Revenue 25,360,425 Worker's Comnensation Fund Number: 501 Description: The Worker's Compensation Fund accounts for the operation of the County's worker's compensation program. Fund revenues are generated through internal charges to departments. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 61,030 Charges For Services 2,696,478 Employee Services - Loss Control 63,009 Misc. Revenues 107,500 Employee Services - Worker's Comp 5,374,790 Other Sources 3,144,363 Reserves 449,512 Total Revenue 5,948,341 Total Budget 5,948,341 Group Insurance Fund Fund Number: 502 Description: The Group Insurance Fund accounts for the operation of the County's self insured group insurance program. Fund revenues are generated through internal charges to departments based upon the number of employees covered under the insurance program. Starting January 1, 2015, all BOCC employees hired prior to May 1, 2012 will start to pay $25 /month for their health insurance. Those hired after May 1, 2012, will continue to contribute $50 /month. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary Budgeted Transfers 117,760 Charges For Services 20,195,582 Employee Services - Group Insurance 26,151,212 Misc. Revenues 135,000 Reserves 5,091,122 Other Sources 11,029,512 Total Budget 31,360,094 Total Revenue 31,360,094 Fiscal Year 2018 16 Summary Reports Monroe County Board of County Commissioners FY 2018 Preliminary Fiscal Plan Fund Summary Risk Management Fund Fund Number: 503 Description: The Risk Management Fund accounts for the operation of the County's risk management program. Fund revenues are generated through internal charges to departments. FY 2018 Appropriations by Department Preliminary Budgeted Transfers 32,970 County Attorney - Risk Mgmt. 3,930,157 Reserves 1,791,381 Total Budget 5,754,508 FY 2018 Revenue Source Preliminary Charges For Services 3,931,039 Misc. Revenues 105,000 Other Sources 1,718,469 Fleet Management Fund Fund Number: 504 Total Revenue 5,754,508 Description: The Central Services Fund accounts for the operation of the County's Fleet Management program. Fund revenues are generated through internal charges to user departments for fuel usage and annual vehicle maintenance. FY 2018 Appropriations by Department Preliminary Budgeted Transfers 367,760 Fleet Management 3,037,179 Reserves 946,037 Total Budget 4,350,976 FY 2018 Revenue Source Preliminary Charges For Services 3,158,843 Misc. Revenues 6,000 Other Sources 1,186,133 FIRE & EMS LOSAP TRUST FUND Fund Number: 610 Total Revenue 4,350,976 Description: To account for contributions paid by the BOCC, to fund the pension benefits for eligible volunteer Firefighters and Emergency Medical Services volunteers (also called the Fire and EMS Pension Trust Fund). LOSAP is an acronym for Length Of Service Award Program and was implemented on June 21, 1999 by Monroe County Ordinance #026 -1999. FY 2018 FY 2018 Appropriations by Department Preliminary Revenue Source Preliminary LOSAP 48,000 Misc. Revenues 40,000 Reserves 16,263 Other Sources 24,263 Total Budget 64,263 Total Revenue 64,263 Fiscal Year 2018 17 Summary Reports B.O.C.C. Proposed FY18: FY18 Revenue Source General Fund $14,805,096 Other Ad Valorem $16,998,221 Non Ad Valorem $38,184,835 Capital Funds $48,587,176 $118,575,328 FY18 Revenue Source General Fund T€ Other Ad Valorem Non Ad Valorem 32% O Capital Funds Expenditures by Departmen 16,000,000 - 14,000,000 18 FY16 Budget Housing Assistance 12,000,000 Change 2,057,084 HSAB and Other Non - Profit 10,000,000 3 Funding 8,000,000 Miscellaneous 6,000,000 , Employee Fair Share Housing 33 4,000,000 2003 Revenue Bond 2,000,000 0.0% 54,370,589 Quasi- External Services FY16 Budget FY17 Budget FY18 Budget 3 31,523,916 *Reserves and Budget Transfers not included in line graph Expenditures by Department Administrative Housing Assistance HSAB and Other Non - Profit Funding Miscellaneous Employee Fair Share Housing Reserves Budget Transfers 2003 Revenue Bond Quasi - External Services Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,852,944 1,934,905 1,910,905 -1.2% 1,585,671 2,079,659 2,046,269 -1.6% 2,057,084 2,135,155 2,135,155 0.0% 2,933,901 3,067,313 3,052,833 -0.5% 300,000 - 44,732 0.0% 54,370,589 45,777,923 52,685,318 15.1% 31,523,916 44,449,814 42,389,134 -4.6% 5,608,100 9,890,492 14,095,982 42.5% 130,000 200,000 215,000 7.5% 100,362,205 109,535,261 118,575,328 8.3% 29'c FY18 Expenditures by Department 0 %� 2 %2% o 2/ OAdministrative 0% IN Housing Assistance 12% HSAB and Other Non - Profit Funding Miscellaneous Employee Fair Share Housing 36% 44% Reserves Budget Transfers 2003 Revenue Bond Quasi- External Services B.O.C.C. Budgetary Cost Summary Personnel Expenditures Operating Expenditures Interfund Transfers Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 851,064 902,806 934,140 3.5% 74,645,099 73,811,625 83,710,825 13.4% 24,866,042 37,220,830 33,930,363 -8.8% 100,362,205 111,935,261 118,575,328 5.9% Budgetary Cost Summary 140,000,000 Adopted Adopted Proposed FY18 120,000,000 FY16 Budget FY17 Budget FY18 Budget Change FTE History 10.68 xxx xxxx xxxxxxxxxx: rxxxxxxxxxxxx: 0.32 100,000,000 x rxxxxxxxxxxxx. rrrrrrrrrrrrrt .......�rrrrrrrrrrrr rxxxxxxxxxxxx: Increase in FTE due to Executive Assistant no longer acting xxtxxxxxxxtxx. rxxxxxxxxxxxx. rxxxxxxxxxxxx. rxxxxxxxxxxxxt. rxxxxxxxxxxxx: rxxxxxxxxxxxx€ 80000000 rxxxxxxxxxxxx. MMMMMMMMMMMMMMMMMMMMMMM rxxxxxxxxxxxxt (t rxxxxxxxxxxxx ) ... Personnel Expenditures '..... . rxxxxxxxxxxxxx rxxxxxxxxxxxxt. rxxxxxxxxxxxx: '..... 60,000,000 rxxxxxxxxxxxx. )( rxxxxxxxxxxxxt )t rxxxxxxxxxxxx. ) Ft Operating Expenditures rxxxxxxxxxxxx. rxxxxxxxxxxxx. rxxxxxxxxxxxx: rxxxxxxxxxxxx rxxxxxxxxxxxx. rxxxxxxxxxxxxt rxxxxxxxxxxxx. rxxxxxxxxxxxx rxxxxxxxxxxxx: O Interfund Transfers 40,000,000 20,000,000 ......rxxxxxxxxxxxx. rxxxxxxxxxxxxx rxxxxxxxxxxxxx x rrrrrrrrrrrrr FY16 Budget FY17 Budget FY18 Budget Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FTE History 10.68 10.68 1 11.00 0.32 Increase in FTE due to closing Fund 144 and reallocating to FY18 Change BOCC (.14) Increase in FTE due to Executive Assistant no longer acting as Affordable Housing Coordinator (.18) Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Organizational Chart Total Full -Time Equivalents (FTE) = 11.00 BOCC Administrative Total Full -Time Equivalents (FTE) = 11.00 Fiscal Year 2018 1 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Mission Statement To provide outstanding public service responsive to the needs of our citizens, our unique community, and our environment. Strategic Goals I. Provide excellent governance. II. Practice environmental stewardship. III. Promote community safety, health and well- being. Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change 2003 Revenue Bond 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% BOCC Administrative 1,563,851 1,634,260 1,934,905 1,934,905 1,910,905 (1.2 %) BOCC Miscellaneous 2,444,293 2,395,198 3,067,313 3,204,601 3,052,833 (0.5 %) Budgeted Transfers 27,827,514 28,066,543 44,449,814 47,245,109 42,389,134 (4.6 %) Emp Fair Shr Hsing - - - - 44,732 - % Housing Assistance 584,749 664,349 2,079,659 2,608,517 2,046,269 (1.6 %) Human Service Advisory Board Funding 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 - % Office of Management & Budget 22,720 4,125 - - - - % Other Non - profit Funding (Not HSAB) 110,245 160,085 135,155 135,155 135,155 - % Quasi - external Services 173,756 228,168 200,000 200,000 215,000 7.5% Reserves - 6 45,777,923 40,680,225 52,685,318 15.1% Total Budget 46,629,276 57,850,102 109,535,261 109,271,165 118,575,328 8.3% Fiscal Year 2018 2 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Fiscal Year 2018 3 B. 0. C. C. FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 5,220,979 5,646,413 13,738,464 13,606,817 14,805,096 7.8% Affordable Housing Programs - - 312,915 312,915 313,000 - % Fine & Forfeiture Fund 708,308 788,025 7,008,879 6,963,791 8,368,536 19.4% Road And Bridge Fund 520,047 709,983 5,583,693 5,583,693 5,542,682 (0.7 %) TDC District Two Penny 58,182 58,182 58,182 58,182 58,182 - % TDC Admin & Promo 2 Cent 39,610 39,610 39,610 39,610 39,610 - % TDC District 1 Third Cent 59,799 59,799 59,799 59,799 59,799 - % TDC District 2 Third Cent 23,290 23,290 23,290 23,290 23,290 - % TDC District 3 Third Cent 16,356 16,356 16,356 16,356 16,356 - % TDC District 4 Third Cent 12,023 12,023 12,023 12,023 12,023 - % TDC District 5 Third Cent 37,424 37,424 37,424 37,424 37,424 - % Governmental Fund Type Grants 157,776 104,945 - 528,858 - - % Impact Fees Fund - Roadway 1,053,021 73,983 77,483 77,483 - (100.0 %) Employee Fair Share Housing - 571,364 51,572 51,572 44,732 (13.3 %) Fire & Ambulance District 1 L &M Key 908,519 908,519 3,408,059 3,408,059 3,673,324 7.8% Upper Keys Healthcare Taxing District 18,641 18,641 84,783 84,783 - (100.0 %) Unincorporated Svc Dist Parks & Rec 162,768 162,768 454,717 454,717 368,766 (18.9 %) Mstd - Ping /bldg /code /fire Mar 1,578,892 1,560,680 3,675,131 3,618,131 3,903,775 6.2% Municipal Policing 11,514 11,514 830,145 830,145 1,052,586 26.8% Duck Key Security District 64,891 66,818 360,966 360,966 360,000 (0.3 %) Local Housing Assistance Trust Fund 449,694 602,628 1,809,659 1,809,659 1,756,269 (3.0 %) Boating Improvement Fund (BIF) 39,493 94,654 522,940 578,001 575,110 10.0% Misc Special Revenue Fund 252,814 28,668 913,558 471,591 755,399 (17.3 %) Environmental Restoration Fund 24,601 24,862 172,521 202,521 169,631 (1.7 %) Law Enforcement Trust (600) - - 105,561 105,561 101,633 (3.7 %) Court Facilities Fees Trust (602) - - 131,803 131,803 78,745 (40.3 %) Clerk's Drug Abuse Trust (603) 55,685 57,932 132,268 132,268 119,000 (10.0 %) Marathon Municipal Service Taxing Unit - - 140 140 181 29.3% Bay Point Wastewater Municipal Service - - 6,265 6,265 5,484 (12.5 %) Taxing Unit Big Coppitt Wastewater Municipal Service - - 70 70 60 (14.3 %) Taxing Unit Key Largo Wastewater Municipal Service - - 782 782 900 15.1% Taxing Unit Stock Island Wastewater MSTU - - 152,850 152,850 155,936 2.0% Cudjoe - Sugarloaf Municipal Service Taxing - 6 - - - - % Unit Conch Key Municipal Service Taxing Unit - - - - 78 - % Long Key, Layton Municipal Service Taxing - - 49,216 49,216 47,436 (3.6 %) Unit Duck Key Municipal Service Taxing Unit - - 13,916 13,916 13,800 (0.8 %) Building Fund - 509,033 1,295,786 1,295,786 1,043,688 (19.5 %) Debt Service Fund 12,155,144 22,778,260 11,890,492 13,262,654 16,095,982 35.4% One Cent Infra - structure Sales Tax 5,107,409 16,428,714 16,260,644 16,442,817 19,063,262 17.2% Infr Sls Srbc Rev Bds 2007 - - 57,767 57,767 - (100.0 %) Big Coppitt Waste Water Project - 2,000,000 - - - - % Duck Key Waste Water Project - 2,500,000 343,363 343,363 127,324 (62.9 %) Cudjoe Regional WW Project - - 21,199,423 21,199,423 16,913,599 (20.2 %) Series 2014 Revenue Bonds 16,000,000 - 2,262,573 1,260,672 6,940,309 206.7% Card Sound Bridge 149,693 514,503 1,633,178 1,633,178 2,326,952 42.5% Marathon Airport 50,153 50,153 385,779 267,685 460,153 19.3% Key West Intl Airport 331,280 331,280 1,389,697 956,333 702,496 (49.4 %) PFC & Oper Restrictions 518,560 216,361 639,750 534,750 595,000 (7.0 %) MSD Solid Waste Management 263,190 263,190 4,105,960 4,105,960 2,973,885 (27.6 %) Worker's Compensation 61,030 61,030 474,097 474,097 510,542 7.7% Group Insurance Fund 117,760 117,760 4,928,802 4,830,515 5,208,882 5.7% Risk Management Fund 32,970 32,970 1,601,292 1,601,292 1,824,351 13.9% Fleet Management Fund 367,760 367,760 1,205,049 1,205,049 1,313,797 9.0% Fiscal Year 2018 3 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. FIRE & EMS LOSAP TRUST FUND - - 16,569 16,569 16,263 (1.8 %) Total Revenue 46,629,276 57,850,102 109,535,261 109,271,165 118,575,328 8.3% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance BOCC Administrative 10.86 10.68 10.68 11.00 0.32 Total Full -Time FTE 10.86 10.68 10.68 11.00 0.32 Total FTE 10.86 10.68 10.68 11.00 0.32 Fiscal Year 2018 4 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. BOCC Administrative Mission Statement Serve as the chief legislative and policy- making body for Monroe County, Florida. The five - member body enacts legislation and sets policy to improve the County and the welfare of its residents. The BOCC is State constitutional established under Article VIII, Section 1(e). Services Provided - Review and pass the County budget and levy taxes. The budget is approved every year in September. -Make appropriations for the operation of the County as identified in the budget. - Authorize bonds for capital improvement projects. - Manage County properties through the County Administrator. - Confirm division and department heads appointed by the County Administrator and appoint members to special boards and committees - Establish policies which, through the County Administrator, filters down to department heads and others who execute them. - Present ordinances to the public for hearings and then vote whether or not to adopt them for inclusion in the County Code. The Board meets on the third Wednesday and (if needed) Thursday of every month at 9:00am at one of the following three locations: Murray E Nelson Government Center in Key Largo, Marathon Government Center in Marathon, and Harvey Government Center in Key West. Monroe County Website address: www.monroecounty - fl.gov Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 815,735 844,210 902,806 902,806 934,140 3.5% Operating Expenditures 746,183 790,050 1,032,099 1,032,099 976,765 (5.4 %) Capital Outlay Expenditures 1,933 - - - - - % Total Budget 1,563,851 1,634,260 1,934,905 1,934,905 1,910,905 (1.2 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,563,851 1,634,260 1,934,905 1,934,905 1,910,905 (1.2 %) Total Revenue 1,563,851 1,634,260 1,934,905 1,934,905 1,910,905 (1.2 %) Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Administrative Support 5.86 5.68 5.68 6.00 0.32 Officials & Administrators 5.00 5.00 5.00 5.00 - Total Full -Time FTE 10.86 10.68 10.68 11.00 0.32 Total FTE 10.86 10.68 10.68 11.00 0.32 Fiscal Year 2018 5 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Housing Assistance Services Provided These programs are under the Key West Housing Authority operating as the Monroe County Housing Authority. Major Variances These programs include SHIP and CDBG grant funding. The CDBG grants include Disaster Recovery, Small Cities and DREF programs. Advisory Board • Housing Financial Authority Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 584,749 664,349 1,679,659 2,208,517 2,046,269 21.8% Interfund Transfers - - 400,000 400,000 - (100.0 %) Total Budget 584,749 664,349 2,079,659 2,608,517 2,046,269 (1.6 %) Fiscal Year 2018 6 B. 0. C. C. FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Affordable Housing Programs - - 290,000 290,000 290,000 - % Governmental Fund Type Grants 135,056 61,721 - 528,858 - - % Local Housing Assistance Trust Fund 449,694 602,628 1,789,659 1,789,659 1,756,269 (1.9 %) Total Revenue 584,749 664,349 2,079,659 2,608,517 2,046,269 (1.6 %) Fiscal Year 2018 6 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Other Non - profit Funding (Not HSAB) Mission Statement To provide support to essential non - profit service providers. Services Provided All non - profit programs are funded with Ad Valorem Property Tax Revenue. The following Agencies receive additional funding from Monroe County through other programs: *Council of the Arts- $72,500 from TDC plus $69,300 from B.O.C.0 Non -HSAB funding, for a total of $141,800 in County funding. In addition, the Board provides free office space to the Arts Council in the Gato building. *Guidance Care Center- B.O.C.C. Direct funding $41,424 (Grant Match) Major Variances This budget includes the following funding: •AARP Big Pine $4,500 •AARP Lower Keys $4,500 •AARP Middle Keys $4,500 •AARP Upper Keys $4,500 *Council of the Arts $69,300 *Guidance Care Center - Transportation Disadv. Comm. Program $41,424 *Older American Volunteer Program $500 Total $129,224 Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 110,245 160,085 135,155 135,155 135,155 - % Total Budget 110,245 160,085 135,155 135,155 135,155 - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 110,245 120,985 135,155 135,155 135,155 - % Governmental Fund Type Grants - 39,100 - - - - % Total Revenue 110,245 160,085 135,155 135,155 135,155 - % Fiscal Year 2018 7 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Human Service Advisory Board Funding Mission Statement The mission of the Human Service Advisory Board (H.S.A.B.) is to annually make funding recommendations to the BOCC for county -wide human services from eligible non - profit organizations. The H.S.A.B. Boards accepts and reviews numerous applications from Monroe County non - profit human service organizations and provides recommendations to the BOCC. Services Provided The services provided from the H.S.A.B include medical and health services, child care and mentoring, food, clothing, literacy training and services for the elderly and disabled. Major Variances All non - profit programs are funded with Ad Valorem Property Tax Revenue. HSAB Meeting is scheduled for July 27, 2016 and the recommended funding is $1,927,860. Advisory Board Human Service Advisory Board The 5 members of the HSAB are each appointed by a County Commissioner. Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% Total Budget 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% Total Revenue 1,747,005 1,919,108 2,000,000 2,000,000 2,000,000 -% Fiscal Year 2018 8 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. BOCC Miscellaneous Services Provided To account for State mandated and miscellaneous programs. Major Variances This budget includes the following funding: From the General Fund (001)- Ad Valorem funds > Promotional Advertising $5,000 (Conch certificates and other awards) > Value Adjustment Board $35,000 • Hurricane $100,000 • Lower Keys Medical Center -Baker Act $83,334 (State Mandate 394.76 F.S.) • Guidance Care Center -Baker Act Transportation $145,000 (State Mandate 394.76 F.S.) • Employee Suggestion Plan $10,000 • Guidance Care Center - Substance Abuse Mental Health $690,000 (State Mandate F.S. 394.76) • Historic FL Keys Foundation $32,450 • Lobbyist $151,432 • Guidance Care Center- Jail Incarceration Program (JIP) $116,617 (Grant match) From General Fund (001) + Fine & Forfeiture Fund (101) > Tax Increment Payments $900,000 (Budgeted in Fund 001 $300,000 & Fund 101 $600,000) From Fine & Forfeiture Fund (101)- Ad Valorem funds > Juvenile Detention Cost Share $373,000 (State mandate, Section 985.686, F.S.) From Duck Key Security District Fund (152) - Special Revenue Fund > Duck Key Security Special District $255,813 (Governed by the Duck Key Security Advisory Board) From Miscellaneous Special Revenue Fund (158) >FL Keys Council of Handicapped $3,000 > Ord 021 -2002 Traffic Education Fund $50,000 From Drug Abuse Fund (164) - Special Revenue Fund > Drug Abuse Trust $100,000 Total $3,050,646 Governmental Fund Type Grants will be rolled over into the FY2017 budget when the prior year expenditures are reconciled. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures - 697 - - - - % Operating Expenditures 2,444,293 2,394,502 3,067,313 3,204,601 3,052,833 (0.5 %) Total Budget 2,444,293 2,395,198 3,067,313 3,204,601 3,052,833 (0.5 %) Fiscal Year 2018 9 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Fiscal Year 2018 10 B. 0. C. C. B.O.C.C. BOCC Miscellaneous FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,378,340 1,472,465 1,685,500 1,715,500 1,668,833 (1.0 %) Fine & Forfeiture Fund 692,562 771,358 973,000 973,000 976,000 0.3% Duck Key Security District 64,891 66,818 255,813 255,813 255,000 (0.3 %) Misc Special Revenue Fund 252,814 28,668 53,000 160,288 53,000 - % Clerk's Drug Abuse Trust (603) 55,685 55,889 100,000 100,000 100,000 - % Total Revenue 2,444,293 2,395,198 3,067,313 3,204,601 3,052,833 (0.5 %) Fiscal Year 2018 10 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Emp Fair Shr Hsing Services Provided To account for capital expenditures associated with the provisions of affordable and employee housing as defined by Monroe County's Land Development Code, sections 126 -13 and 130 -161. Major Variances Annual budgets are set up with the availabilty of funds. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures - - - - 44,732 - % Total Budget - - - - 44,732 - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Employee Fair Share Housing - - - - 44,732 - % Total Revenue - - - - 44,732 - % Fiscal Year 2018 11 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Reserves Services Provided Each fund is set up with a Reserves budget, generally with a contingency and cash balance line items. Contingency items can be budgeted up to 10% of the total operating fund budget and can be used for unexpected expenditures. The BOCC must approve resolutions to transfer funds from contingency. Cash Balance is appropriated by using 3 months of total operating budgets. This is in accordance with the BOCC Financial Policy. Committed Reserves in the General Fund include $10M for natural and /or man -made disasters. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures - 6 45,777,923 40,680,225 52,685,318 15.1% Total Budget - 6 45,777,923 40,680,225 52,685,318 15.1% Fiscal Year 2018 12 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Reserves FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund - - 7,427,404 7,265,757 8,519,703 14.7% Affordable Housing Programs - - 22,915 22,915 23,000 0.4% Fine & Forfeiture Fund - - 6,019,212 5,974,124 7,375,869 22.5% Road And Bridge Fund - - 1,151,854 1,151,854 1,622,635 40.9% Fire & Ambulance District 1 L &M Key - - 2,499,540 2,499,540 2,764,805 10.6% Upper Keys Healthcare Taxing District - - 66,142 66,142 - (100.0 %) Unincorporated Svc Dist Parks & Rec - - 291,949 291,949 205,998 (29.4 %) Mstd - Ping /bldg /code /fire Mar - - 2,127,189 2,070,189 2,355,833 10.7% Municipal Policing - - 818,631 818,631 1,041,072 27.2% Duck Key Security District - - 105,153 105,153 105,000 (0.1 %) Local Housing Assistance Trust Fund - - 20,000 20,000 - (100.0 %) Boating Improvement Fund (BIF) - - 522,940 522,940 575,110 10.0% Misc Special Revenue Fund - - 860,558 301,069 702,399 (18.4 %) Environmental Restoration Fund - - 172,521 172,521 169,631 (1.7 %) Law Enforcement Trust (600) - - 105,561 105,561 101,633 (3.7 %) Court Facilities Fees Trust (602) - - 131,803 131,803 78,745 (40.3 %) Clerk's Drug Abuse Trust (603) - - 32,268 32,268 19,000 (41.1 %) Marathon Municipal Service Taxing Unit - - 140 140 181 29.3% Bay Point Wastewater Municipal Service - - 6,265 6,265 5,484 (12.5 %) Taxing Unit Big Coppitt Wastewater Municipal Service - - 70 70 60 (14.3 %) Taxing Unit Key Largo Wastewater Municipal Service - - 782 782 900 15.1% Taxing Unit Stock Island Wastewater MSTU - - 152,850 152,850 155,936 2.0% Cudjoe - Sugarloaf Municipal Service Taxing - 6 - - - - % Unit Conch Key Municipal Service Taxing Unit - - - - 78 - % Long Key, Layton Municipal Service Taxing - - 49,216 49,216 47,436 (3.6 %) Unit Duck Key Municipal Service Taxing Unit - - 13,916 13,916 13,800 (0.8 %) Building Fund - - 786,753 786,753 534,655 (32.0 %) Debt Service Fund - - 2,000,000 2,000,000 2,000,000 - % One Cent Infra - structure Sales Tax - - 3,773,724 1,255,897 7,617,787 101.9% Infr Sls Srbc Rev Bds 2007 - - 57,767 57,767 - (100.0 %) Duck Key Waste Water Project - - 343,363 343,363 127,324 (62.9 %) Cudjoe Regional WW Project - - 199,423 199,423 - (100.0 %) Series 2014 Revenue Bonds - - 2,262,573 1,260,672 3,212,759 42.0% Card Sound Bridge - - 527,589 527,589 1,222,259 131.7% Marathon Airport - - 335,626 217,532 410,000 22.2% Key West Intl Airport - - 1,058,417 625,053 371,216 (64.9 %) PFC & Oper Restrictions - - 344,750 239,750 300,000 (13.0 %) MSD Solid Waste Management - - 3,842,770 3,842,770 2,710,695 (29.5 %) Worker's Compensation - - 413,067 413,067 449,512 8.8% Group Insurance Fund - - 4,811,042 4,712,755 5,091,122 5.8% Risk Management Fund - - 1,568,322 1,568,322 1,791,381 14.2% Fleet Management Fund - - 837,289 837,289 946,037 13.0% FIRE & EMS LOSAP TRUST FUND - - 16,569 16,569 16,263 (1.8 %) Total Revenue - 6 45,777,923 40,680,225 52,685,318 15.1% Fiscal Year 2018 13 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budgeted Transfers Services Provided To account for interfund transfers such as Workers Comp, Group Insurance, Risk Management, Fleet Management (vehicle maintenance), Cost Allocation and Debt Service charges along with grant matches. Major Variances In FY7, there are no funds budgeted to be transferred out of Fund 304 One Cent Infrastructure Sales Surtax to any Wastewater construction projects. Other budget changes are from Governmental Grant Fund rollovers and unanticipated Grant revenues. Rollovers are not part of the budget adoption process. By resolutions, Grants are budgeted in October. Later in the fiscal year when Grants are reconciled by Finance, resolutions will be approved to amend the October rollover amounts to an exact amount. OMB calls this action, a true -up process. The variance between FY16 and FY17 adopted budgets is approximately $12M that Fund 312 Cudjoe Regional Wastewater project will pay back the debt service loaned from the Series 2014 Revenue Bond. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Fiscal Year 2018 14 B. 0. C. C. FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 20,968,379 8,803,776 7,528,984 10,028,984 8,458,771 12.3% Capital Outlay Expenditures - - - - 3,727,550 - % Interfund Transfers 6,859,135 19,262,767 36,920,830 37,216,125 30,202,813 (18.2 %) Total Budget 27,827,514 28,066,543 44,449,814 47,245,109 42,389,134 (4.6 % Fiscal Year 2018 14 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budgeted Transfers Revenue Sources FY 2015 Actual FY 2016 Actual General Fund 247,783 271,427 Fine & Forfeiture Fund 15,746 16,667 Road And Bridge Fund 520,047 709,983 TDC District Two Penny 58,182 58,182 TDC Admin & Promo 2 Cent 39,610 39,610 TDC District 1 Third Cent 59,799 59,799 TDC District 2 Third Cent 23,290 23,290 TDC District 3 Third Cent 16,356 16,356 TDC District 4 Third Cent 12,023 12,023 TDC District 5 Third Cent 37,424 37,424 Impact Fees Fund - Roadway 1,053,021 73,983 Employee Fair Share Housing - 571,364 Fire & Ambulance District 1 L &M Key 908,519 908,519 Upper Keys Healthcare Taxing District 18,641 18,641 Unincorporated Svc Dist Parks & Rec 162,768 162,768 Mstd - Ping /bldg /code /fire Mar 1,578,892 1,560,680 Municipal Policing 11,514 11,514 Boating Improvement Fund (BIF) 39,493 94,654 Misc Special Revenue Fund - - Environmental Restoration Fund 24,601 24,862 Clerk's Drug Abuse Trust (603) - 2,043 Building Fund - 509,033 One Cent Infra - structure Sales Tax 5,107,409 16,428,714 Big Coppitt Waste Water Project - 2,000,000 Duck Key Waste Water Project - 2,500,000 Cudjoe Regional WW Project - - S ; 2014 R B d 16 000 000 FY 2017 Adopted 355,500 16,667 4,431, 839 58,182 39,610 59,799 23,290 16,356 12,023 37,424 77,483 51,572 908,519 18,641 162,768 1,547,942 11,514 509,033 509,033 509,033 12, 486, 920 15,186, 920 11, 445, 475 FY 2017 Amended 355,500 16,667 4,431, 839 58,182 39,610 59,799 23,290 16,356 12,023 37,424 77,483 51,572 908,519 18,641 162,768 1,547,942 11,514 55,061 10,233 30,000 FY 2018 Preliminary 355,500 16,667 3,920,047 58,182 39,610 59,799 23,290 16,356 12,023 37,424 908,519 162,768 1,547,942 11,514 FY 2018 Change 21,000,000 21,000,000 16,913,599 3 727 550 (11.5 %) (100.0 %) (100.0 %) (100.0 %) (8.3 %) (19.5 %) o/ Vries VvenuV on s - - - - o Card Sound Bridge 149,693 514,503 1,105,589 1,105,589 1,104,693 (0.1 %) Marathon Airport 50,153 50,153 50,153 50,153 50,153 - % Key West Intl Airport 331,280 331,280 331,280 331,280 331,280 - % PFC & Oper Restrictions 518,560 216,361 295,000 295,000 295,000 - % MSD Solid Waste Management 263,190 263,190 263,190 263,190 263,190 - % Worker's Compensation 61,030 61,030 61,030 61,030 61,030 - % Group Insurance Fund 117,760 117,760 117,760 117,760 117,760 - % Risk Management Fund 32,970 32,970 32,970 32,970 32,970 - % Fleet Management Fund 367,760 367,760 367,760 367,760 367,760 - % Total Revenue 27,827,514 28,066,543 44,449,814 47,245,109 42,389,134 (4.6 %) Fiscal Year 2018 15 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. 2003 Revenue Bond Services Provided Debt Service for 2003 Revenue Bond (Fund 307), 2007 Revenue Bond (Fund 308 Capital Improvement Projects), 2014 Revenue Bond (Fund 314 Capital Improvement projects) and Clean Water State Revolving Fund (SRF) Loans for Fund 310 Big Coppitt Wastewater Project and Fund 312 Cudjoe Regional Wastewater project. See the Debt Service section for details. Major Variances The debt service for the 2003 Revenue Bond was refinanced into the 2014 Revenue Bond. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Total Budget 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Debt Service Fund 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Total Revenue 12,155,144 22,778,260 9,890,492 11,262,654 14,095,982 42.5% Fiscal Year 2018 16 B. 0. C. C. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan B.O.C.C. Quasi - external Services Services Provided General Fund expenditures (postage, phone, and courier services) that are reimbursed by outside agencies Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 173,756 228,168 200,000 200,000 215,000 7.5% Total Budget 173,756 228,168 200,000 200,000 215,000 7.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 173,756 228,168 200,000 200,000 215,000 7.5% Total Revenue 173,756 228,168 200,000 200,000 215,000 7.5% Fiscal Year 2018 17 B. 0. C. C. County Administrator Proposed FY18: FY18 Revenue Source Adopted General Fund $2,126,866 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $1,000,000 $3,126,866 FY18 Revenue Source Expenditures by Department 1,900,000 Adopted 1,700,000 FY18 1,500,000 I FY17 Budget 1,300,000 County Administrator 1,100,000 Sustainability 900,000 Office of Legislative Affairs 700,000 Office of Strategic Planning 5 00, 00 0 ... ... .. ... ... ... 0.0% 212,351 Extension Services 300,000 -2.5% 193,492 Guardian Ad Litem 100,000 ....... ......... ......... ......... ........_ :. ......... 1.2% FY16 Budget FY17 Budget FY18 Budget 2,580,167 Expenditures County Administrator Sustainability Office of Legislative Affairs Office of Strategic Planning Extension Services Guardian Ad Litem Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget I Change 866,225 971,183 616,049 -36.6% 539,028 1,122,371 1,700,960 51.6% - - 177,180 0.0% - - 150,599 0.0% 212,351 284,641 277,639 -2.5% 193,492 201,972 204,439 1.2% 1,811,096 2,580,167 3,126,866 21.2% FY18 Expenditures by Department 6 %— 55 6% • County Administrator • Sustainability Office of Legislative Affairs IN Office of Strategic Planning ..Extension Services Guardian Ad Litem General Fund xv Other Ad Valorem 0% Non Ad Valorem 0% V Capital Funds County Administrator Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change 997,794 1,175,497 1,238,470 5.4% 810,002 1,365,370 1,859,096 36.2% 3,300 39,300 29,300 0.0% 1,811,096 2,580,167 3,126,866 21.2% Budgetary Cost Summary 3,500,000 . Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 3,000,000 9.30 9.30 9.90 0.60 2,500,000 1 FTE request for Sustainability Assistant Reallocate Assistant County Administrator between departments 2,000,000 - - - - Personnel Expenditures xxxxxxxxxxxs; xxxxxxxxxxxx 1,500,000 xxxxxxxxxxxs xxxxxxxxxxxs Operating Expenditures P g P 1,000,000 xxxxxxsxxxxxs xxxxxxxxxxxs xxxxxxxxxxxs xxxxxxxxxxxs xxxxxxxxxxxx xxxxxxxxxxxs Capital Expenditures p Y p xxxxxxxxxxxs xxxxxxxxxxxs ssxxxxxxxxxxx xxxxxxxxxxxs 500,000 K xxxsxMMMMM ...Kt xxxxxxxxxxxs MMI ... xxxxxxxxxxxs ........ sxxxxxxxxxxxt sxxxxxxxxxxxt. :xxxxxxxxxxxs :xxxxxxxxxxxs xxxxxxxxxxxx xxxxxxxxxxxx sxxxxxxxxxxxt xxxxxxxxxxxs xxxxxxxxxxxs FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 9.30 9.30 9.90 0.60 FY18 Change 1 FTE request for Sustainability Assistant Reallocate Assistant County Administrator between departments 41� ' BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Coun of Monroe Mayor Pro Tern Gcorgc Neugent, District 2 Danny L. Kolhage, District 2 The Flon& Ke x Davi[ Rice, District 4 Syria 1. Murphy, District 5 Monroe County Board of County Commissioners Office of the County Adtninistrator The Historic Gato Cigar Factory 1 100 Simonton Street, suite 205 Key West, FL 33040 (305) 292 -4441 — Phone (305) 292 -4544 - Fax MEMORANDUM TO: Roman Gastesi, County Administrator FROM: Lindsey Ballard, Aide to County Administrator lY DATE: March 13, 2017 SUBJECT: FY 18 Proposed Budget The following changes will affect the County Administrator's budget compared to last year. • Added Cost Center 001 -05010 Office of Legislative Affairs. • Added Cost Center 00 1-05 011 Office of Strategic Planning. Since we have added these cast centers, the Admin Budget has been reduced. ❑ rC H f4 L L 0 r� L a a ar D Q a L d C. 0 I � q MEMORANDUM To: Roman Gastesi, County Administrator From: Rhonda Haag, Sustainability and Special Projects Director Date: March 13, 2017 Subject: FYI Proposed Budget For your consideration, I have assembled the following FYI Budget Requests. Please note this budget request is higher than the FY 17 budget. This is due to the GreenKeys Sustainability Action Plan that was released in January, 2016, and includes the recommended projects in Year 2 of the 5 -Year Work Plan. SUSTAINABILITY: $1,605,309 requested. Funds will be used as follows: A. Contractual Services GreenKeys 5 Year Action Plan Projects: Electric Vehicle Charging Stations Ph. 2, GreenKeys Project 1 -17 Community Outreach Workshops — GreenKeys Project 2 -1 Countywide Roads Analysis to identify inundation risk to roads Phase 1 GreenKeys 2 -14 Update vulnerability assessments on County facilities GreenKeys 2 -17 Conduct feasibility study for alternative energy at County. GreenKeys 2 -29 Develop adaptation alternatives for most vulnerable County facilities Ph. l GreenKeys 2 -31 Ph. 2 of the NOAA grant GreenKeys 2 -34 Identify intact corridors for future tidal wetland migration corridors as a potential criterion for future land purchase and flood mitigation initiatives Phase 1, GreenKeys 2 -38 TOTAL Green Keys Projects $ Amount Org Code $ 20,000 530340 $ 1,500 530480 $1,000,000 530310 $100,000 530310 $ 75,000 530340 $ 50,000 530340 $ 30,000 530340 $ 50,000 530340 $1,326,500 Contractual Services Non GreenKeys Projects. The following are not included in the GreenKeys plan, but are either new projects for grant match or a part of the department's mission: Gulf Seafood Elevation Data Analysis (grant match) $ 30,000 530310 SE FL Compact Annual Support Year 2 of 5 $ 60,000 530340 Misc. Environmental Professional Services $ 75,000 530310 Total $165,000 B. Operating Expenses Travel and Per Diem $ 5,000 530470 Printing and Binding $ 2,500 530470 Promotional Activities $ 500 530480 Advertising $ 3,500 530498 Office Supplies $ 300 530510 Operating Supplies $ 300 530520 Books, Pubs, Subs, Educational material $ 200 530540 TOTAL $12,300 C.FTE for Sr. Project Manager Sustainability and Canal Restoration (Grade 118) $ 77,075 510120 FICA $ 5,400 510210 Retirement Contributions $ 6,166 510220 Life and Health Insurance $12,420 510230 Workers Compensation $ 448 510240 TOTAL $101,509 Estimated 2. CANAL PROJECTS: $559,000 Million is requested for budgeting in FY18 for the canal projects using the Infrastructure Tax Fund. Please see the attached CIP detail sheet. Year 2 GSG canal financing Match for annual DEP canal construction grant Air Curtain O &M costs for 4 resident lots where access is provided by resident O &M Costs for original demo projects (may be deleted if usingMSBU's) CEI Professional Services Canal water quality monitoring Water Currents Study — Phase 1 Canal Project Implementation Plan —Phase 1 $ 5,000 530340 $100,000 530340 $ 4,000 530340 $100,000 530340 $ 75,000 530310 $ 75,000 530340 $100,000 530310 $100,000 530310 $559,000 2 UF 1 I - AS 1 ,-xte n.s 1. o A UF/IFASIMonroe County Fxtension Services 1100 Simonton Street, Suite 2 -260 Key West, Fl, 33040 Phone: (305) 292 -4501 Fax: (305) 292 -4415 E -mail; Website - y � y 4i t, BOARD 0 F COUNTY COMM ISS ION EIRS Mayor George Neugent, District 2 ti E , Mayor Pro Vein David Rice, District 4 l Danny Kolhage. District l 1 leather Carruthers, District 3 Sylvia Murphy, District 5 MEMORANDUM F- NVF TO: Roman Ciastesi, County Administrator FROM: Alicia Betancourt, Extension Services Director ¢ DATE: March 15, 2017 RE: 2018 Budget Submission Enclosed please find a copy of the Extension budget as it has been entered into the GovMax program. Our proposed budget total is $286,650 for the operation of Extension in Monroe County, which represents about 40% of our total costs with the remainder provided by the University of Florida. The proposers budget increase of 0.7 reflects an increased salary for Monroe County employee Dawn Thomas as entered by OMB ($3,009), and an increase of several line items including travel, phone and memberships ($3,500) to accommodate out new economic development agent. 1 have offset these increases through careful reduction within the budget. The remainder $2,009 is the total budget increase. I would l ike to request your consideration of two additional budget items; $6,000.00 to provide a two month overlap for the outgoing and incoming Horticultural agent starting Oct 2017. This agent provides valuable programs and this overlap would provide for training and a continuation of service for the community. OF supports this overlap and will budget fund:to provide their portion. Providing this service would be a valuable asset to the counties commitment to water quality. A second request would be for an additional $5,000 to provide a short term contract to a summer intern to help with data management and program delivery; this allows our agents to fast track programs by having help with development of program material. This summer the intern will be working on one project for the Sustainability 5 Year Plan. I hope that you find these requests reasonable. Fiscal year 2018's budget total of $286,650 includes $142,000 for 30 -40% of salaries (different for each agent) of 3 University of Florida Extension Educators and 1 Extension Educator," County Extension Director. The University of Florida pays the balance of 60170% of the agent's salaries according to the UFi Monroe County Memorandum Agreement. Monroe County Extension Service has one county employee who acts as an Extension Coordinator at the cost of $81,258. Fleet Management has directed us to replace the only older vehicle for a total of $36,000. The remaining $27,392 is the total amount budgeted for clay to day operations including: printing. fuel, travel and equipment. The University of Florida financial match for Monroe County Extension Service averages at $385,000. I respectfully request your approval of this budget request Alicia Betancourt, Extension Service Director Ul' and (Monroe County Estcnsion is an Ire }ual Ftnpioytnent 0pportuniIy Affirmative Action Fntplover authorised to provide rese arch educational info ntatioa and other services only to individuals and institutions that function with non - discrimination with respect to race. co&tr, religion, gender, disability, sex- sexual Oneni at ion, ntaritoI status, national origin, political opinions or affiliations. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator County Administrator Organizational Chart Total Full -Time Equivalents (FTE) = 9.90 Guardian Ad Litem Total Full -Time Equivalents (FTE) = 1.00 County Administrator Total Full -Time Equivalents (FTE) = 3.90 Office of Sustainability Total Full -Time Equivalents (FTE) = 2.00 Office of Legislative Affairs Total Full -Time Equivalents (FTE) = 1.00 Office of Strategic Planning Total Full -Time Equivalents (FTE) = 1.00 Extension Services Total Full -Time Equivalents (FTE) = 1.00 Fiscal Year 2018 1 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Strategic Goals To oversee and assure that all county departments provide quality services to the constituents of Monroe County and to maintain efficiencies & effectiveness of county operation. Fiscal Year 2018 2 County Administrator FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change County Administrator 1,006,663 1,158,719 971,183 1,331,765 616,049 (36.6 %) Extension Services 372,376 216,376 284,641 311,228 277,639 (2.5 %) Guardian Ad Litem 135,187 139,483 201,972 201,972 204,439 1.2% Office of Legislative Affairs - - - - 177,180 - % Office of Strategic Planning - - - - 150,599 - % Office ofSustainability 114,963 466,469 1,122,371 1,152,349 1,700,960 51.6% Total Budget 1,629,189 1,981,047 2,580,167 2,997,314 3,126,866 21.2% Fiscal Year 2018 2 County Administrator FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,473,732 1,692,810 2,121,487 2,121,487 2,126,866 0.3% Road And Bridge Fund - - 458,680 458,680 1,000,000 118.0% Governmental Fund Type Grants 155,457 144,877 - 417,147 - - % Misc Special Revenue Fund - 143,360 - - - - % Total Revenue 1,629,189 1,981,047 2,580,167 2,997,314 3,126,866 21.2% Fiscal Year 2018 2 County Administrator FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Guardian Ad Litem 1.00 1.00 1.00 1.00 - County Administrator 3.90 5.30 4.30 3.90 (0.40) Office of Sustainability 1.00 1.00 1.00 2.00 1.00 Office of Legislative Affairs 1.00 1.00 1.00 1.00 - Office of Strategic Planning 1.00 1.00 1.00 1.00 - Extension Services 1.00 1.00 1.00 1.00 - Total Full -Time FTE 8.90 10.30 9.30 9.90 0.60 Total FTE 8.90 10.30 9.30 9.90 0.60 Fiscal Year 2018 2 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Guardian Ad Litem Mission Statement The mission of the Guardian Ad Litem Program is to advocate for the best interests of children who are alleged to be abused, neglected or abandoned and who are involved in court proceedings. The Guardian Ad Litem (GAL) Program was created to implement sections 39.820- 39.8298 of the Florida Statutes. F.S.61.401 describes the appointment of a Guardian Ad Litem advocate. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Adopted FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 62,867 65,502 70,272 70,272 72,739 3.5% Operating Expenditures 71,025 73,981 128,400 128,400 128,400 - % Capital Outlay Expenditures 1,295 - 3,300 3,300 3,300 - % Total Budget 135,187 139,483 201,972 201,972 204,439 1.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 135,187 139,483 201,972 201,972 204,439 1.2% Total Revenue 135,187 139,483 201,972 201,972 204,439 1.2% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 1.00 1.00 1.00 - Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 3 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator County Administrator Mission Statement Direct the implementation of Board of County Commissioner's (BOCC) policies to the operating units of County government as prescribed by the Administrative Code. Services Provided The County Administrator oversees the daily operation of the county, excluding the Constitutional Officers, Judical and Health Departments. Our office assists constituents with their inquiries and provide them information when requested. We also prepare the agendas for the Board of County Commissioners' monthly and special meetings. This office also monitors the membership lists of all the Countys' Boards and Committees. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Fiscal Year 2018 4 County Administrator FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 933,102 848,168 886,285 886,285 537,434 (39.4 %) Operating Expenditures 69,847 306,307 84,898 445,480 78,615 (7.4 %) Capital Outlay Expenditures 3,714 4,245 - - - - % Total Budget 1,006,663 1,158,719 971,183 1,331,765 616,049 (36.6 %) Fiscal Year 2018 4 County Administrator FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,006,663 942,479 971,183 971,183 616,049 (36.6 %) Governmental Fund Type Grants - 72,880 - 360,582 - - % Misc Special Revenue Fund - 143,360 - - - - % Total Revenue 1,006,663 1,158,719 971,183 1,331,765 616,049 (36.6 %) Fiscal Year 2018 4 County Administrator FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 1.00 1.00 1.00 - Officials & Administrators 2.90 3.30 2.30 1.90 (0.40) Professionals - 1.00 1.00 1.00 - Total Full -Time FTE 3.90 5.30 4.30 3.90 (0.40) Total FTE 3.90 5.30 4.30 3.90 (0.40) Fiscal Year 2018 4 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Office of Sustainability Mission Statement We are dedicated to creating resilient and environmental improvements that continue to foster a safe and livable community and a sustainable future. Services Provided The Sustainability and Projects department staff plans, directs and implements projects under the GreenKeys Sustainability Action Plan that leads to a more sustainable and resilient future for the county, our residents and businesses. We also develop and implement projects under the Canal Management Master Plan to lead to a more sustainable environment and improved waters for the enjoyment of all. Major Variances 1 New FTE Requested for a Sr. Project manager Sustainability and Canal Restoration Requested funds will be used as follows: Contractual Services GreenKeys 5 Year Action Plan Projects: Electric Vehicle Charging Stations -Ph. 2, GreenKeys Project 1 -17 $ 20,000 Community Outreach Workshops — GreenKeys Project 2 -1 $1,500 Countywide Roads Analysis to identify inundation risk to roads Phase 1 GreenKeys 2 -14 $1,000,000 Update vulnerability assessments on County facilities GreenKeys 2 -17 $100,000 Conduct feasibility study for alternative energy at County. GreenKeys 2 -29 $75,000 Develop adaptation alternatives for most vulnerable County facilities Ph.1 GreenKeys 2 -31 $50,000 Ph. 2 of the NOAA grant GreenKeys 2 -34 $30,000 Identify intact corridors for future tidal wetland migration corridors as a potential criterion for future land purchase and flood mitigation initiatives Phase 1, GreenKeys 2 -38 $50,000 TOTAL Green Keys Projects $1,326,500 Contractual Services Non GreenKeys Projects. The following are not included in the GreenKeys plan, but are either new projects for grant match or a part of the department's mission: SE FL Compact Annual Support Year 2 of 5 $60,000 Misc. Environmental Professional Services $75,000 Total $135,000 Advisory Board Related Strategic Goal: Promotion of Energy Conservation and Sustainability FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Community -wide sustainability and adaptation Reduction of energy use /greenhouse gas emissions in County government Quarterly 0.00 10.00 10.00 operations FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures - 110,687 140,691 140,691 248,660 76.7% Operating Expenditures 114,963 305,781 981,680 1,011,658 1,452,300 47.9% Interfund Transfers - 50,000 - - - - % Total Budget 114,963 466,469 1,122,371 1,152,349 1,700,960 51.6% Fiscal Year 2018 5 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Office of Sustainability Fiscal Year 2018 6 County Administrator FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 114,963 416,469 663,691 663,691 700,960 5.6% Road And Bridge Fund - - 458,680 458,680 1,000,000 118.0% Governmental Fund Type Grants - 50,000 - 29,978 - - % Total Revenue 114,963 466,469 1,122,371 1,152,349 1,700,960 51.6% Fiscal Year 2018 6 County Administrator FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support - - - 1.00 1.00 Officials & Administrators 1.00 1.00 1.00 1.00 - Total Full -Time FTE 1.00 1.00 1.00 2.00 1.00 Total FTE 1.00 1.00 1.00 2.00 1.00 Fiscal Year 2018 6 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Office of Legislative Affairs Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures - - - - 155,880 - % Operating Expenditures - - - - 21,300 - % Total Budget - - - - 177,180 - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund - - - - 177,180 - % Total Revenue - - - - 177,180 - % Fiscal Year 2018 7 County Administrator FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support - - 1.00 1.00 - Professionals 1.00 1.00 - - - Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 7 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Office of Strategic Planning Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures - - - - 142,499 - % Operating Expenditures - - - - 8,100 -% Total Budget - - - - 150,599 - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund - - - - 150,599 - % Total Revenue - - - - 150,599 - % Fiscal Year 2018 8 County Administrator FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support - - 1.00 1.00 - Professionals 1.00 1.00 - - - Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 8 County Administrator Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Administrator Extension Services Mission Statement Monroe County Extension Service is committed to creating objective, science - based, educational programs and services that provide residents empowering lifelong learning opportunities that help them to improve their quality of life and surrounding environment. Services Provided OF /MC Extension Service provides a variety of educational services to residents, businesses, organizations and agencies in marine, horticulture, and family and youth development. Individual consultations, seminars, workshops and public events are conducted. Extension Service collaborates with other organizations to provide educational support for their programs and to expand their existing services through education. Major Variances FY18 increase due to COLA and Merit pay for 1 FTE, reduced some to offset. Total increase $2,009 Advisory Board •UF /MC Extension Overall Advisory Council •UF /MC Extension Marine Advisory Committee •UF /MC Extension Horticulture Advisory Committee •UF /MC Extension Family and Community Development Advisory Committee Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Adopted Amended FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 73,614 73,150 78,249 78,249 81,258 3.8% Operating Expenditures 266,507 141,981 170,392 187,479 170,381 - % Capital Outlay Expenditures 32,255 1,246 36,000 45,500 26,000 (27.8 %) Total Budget 372,376 216,376 284,641 311,228 277,639 (2.5 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 216,919 194,379 284,641 284,641 277,639 (2.5 %) Governmental Fund Type Grants 155,457 21,997 - 26,587 - - % Total Revenue 372,376 216,376 284,641 311,228 277,639 (2.5 % FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 1.00 1.00 1.00 - Total Full -Time FTE 1.00 1.00 1.00 1.00 Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 9 County Administrator Employee Services Proposed FY18: FY18 Revenue Source General Fund $729,749 Other Ad Valorem $0 Non Ad Valorem $31,589,011 Capital Funds $0 $32,318,760 FY18 Revenue Source 2% General Fund x1 Other Ad Valorem 0% Non Ad Valorem 98 � 0 Capital Funds 0% Expenditures by Department 30,000,000 .... ......... ......... ......... ......... ......... ......... 25,000,000 Personnel 20,000,000 Loss Control 15,000,000 10,000,000 Workers Comp 5,000,000 Group Insurance FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Personnel Loss Control Workers Comp Group Insurance Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 463,360 503,455 729,749 44.9% 48,902 56,796 63,009 10.9% 4,492,970 5,413,398 5,374,790 -0.7% 21,187,246 23,288,428 26,151,212 12.3% FY18 Expenditures by Department 2% 0% Personnel 4- Loss Control Workers Comp V Group Insurance 26,192,478 29,262,077 32,318,760 10.4% Employee Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,062,214 1,256,723 1,293,743 2.9% 25,130,264 28,005,354 31,025,017 10.8% - - - 0.0% 26,192,478 29,262,077 32,318,760 10.4% Budgetary Cost Summary 35,000,000 Adopted Adopted Proposed FY18 30,000,000 FY16 Budget FY17 Budget ... .....�....... .. Change FTE History 9.95 xxxxxxxxxxxxxxxxxxxx K Kxxxxxxxxxxs (0.57) 25,000,000 3 xxxxxxxxxxxxx xxxxxxxxxxxx ... rxxxxxxxxxxx Kxxxxxxxxxxs .... Kxxxxxxxxxxs Reallocate Assistant County Administrator between 3 20,000,000 3 xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx :xxxxxxxxxxx xxxxxxxxxxxx Fxxxxxxxxxxx rxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxs Kxxxxxxxxxxs . Kxxxxxxxxxxs -- xxxxxxxxxxx Personnel Expenditures 15,000,000 xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxxx rxxxxxxxxxxx ..xxxxxxxxxxxx Kxxxxxxxxxxs xxxxxxxxxxxx xxxxxxxxxxxx ._ z Operating Expenditures xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxs Kxxxxxxxxxxs 10,000,000 xxxxxxxxxxx MMMMMMMMMMM rxxxxxxxxxxx xxxxxxxxxxx Kxxxxxxxxxxs Kxxxxxxxxxxs Capital Outlay Expenditures MMMMMMMMMMM xxxxxxxxxxx :xxxxxxxxxxx.. xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxs 5,000,000 xxxxxxxxxxx ..........xxxxxxxxxxx xxxxxxxxxxxx ..... Kxxxxxxxxxxs ......Kxxxxxxxxxxs...... ;.....xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx'.... xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxs Kxxxxxxxxxxs xxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxs FY16 Budget FY17 Budget FY18 Budget Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FTE History 9.95 1 11.13 1 10.56 (0.57) FY17 Change Employee Services positions removed from County Attorney - Risk Management 1 FTE moved to Budget & Finance Reallocate Assistant County Administrator between FY18 Change departments Reallocate Executive Administrator between departments County of Monroe��. The Florida Keysa� Employee Services `. \� 1100 Simonton Street \_ Key West, FL. 33040 TO: Roman Gastesi, County Administrator BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 Mayor Pro Tern David Rice, District 4 Heather Carruthers, District 3 Danny L. Kolhage, District 1 Sylvia J. Murphy, District 5 FROM: Christine Hurley, AICP, Assistant County Administrator Pam Pumar, Human Resource Administrator Meride Mercado, Workers Compensation Administrator Maria Gonzalez, Benefits Administrator Christine Diaz, Employee Services, Executive Administrator DATE: March 15, 2017 SUBJ: FY 2018 Proposed Budget and Enhancements The Employee Services Department has 14 cost centers. Fluctuations in pricing for goods and services have necessitated us to request amounts above a flat budget as explained and shown below (line items without change are not shown): Employee Services 001 -06500 (Personnel) Line item Current Proposed Decrease Increase Justification FY FY 2018 2017 310 Prof Services $10,000 $7,980 $2,020 Cost decrease with FDLE background checks 316 Medical $10,000 $14,300 $4,300 Based on projected number of New Hires and Security Sensitive Positons 340 Contractual $63,320 $67,320 $4,000 Monroe County ADA — Monroe County Self Evaluation and Transition Plan has been under contract for years. We are anticipating finishing by end of FY18. Amount needs to be adjusted because the full amount of the contract was not budgeted. 520 Operating $5,800 $9,250 $3,450 Senior Management has requested the Employee of the Quarter be changed back to Employee of the Month with a $300 /month award vs. $300 /quarter, which is an additional $2400. Further Administration has requested we order plaques for YOS awards. 35 YOS Awards x $30 /plaque is an additional $1,050 Employee Services Requested Enhancements: The Evergreen Classification and Compensation Study was adopted in May, 2014. The data collected for the study and market surveys were conducted in 2013. It is recommended this study be updated every 3 -5 years. Staff have developed a contract which with Evergreen to update the study through FY17 and FY18. The cost is: • BOCC Employees: $95,000 • Fire Employees: $28,000 • TOTAL: $123,000 This item will be placed on the 5/1717 BOCC agenda so the results can be considered for implementation in FY19. The majority of funding is needed in FY18. Loss Control /Safety 502 -05101 (Worker's Comp) Line item Current Proposed Decrease Increase Justification FY2017 FY 2018 410 Phone $180 $317 $137 Safety Cell Phone upgrade Postage 520 $140 $180 $40 To purchase CPR Masks /cards Operating Loss Control /Safety 503 -05102 (Risk Management) Line Item Current Proposed Decrease Increase Justification FY 2017 FY 2018 410 $180 $317 $137 Safety Cell Phone upgrade Phone /Postage 460 $17,000 $18,694 $,1694 Mandated by OSHA Safety Standards Re air /Maint 520 $900 $1,120 $220 CPR replacement equip. and cards Operating Loss Control Requested Enhancements: We are requesting funding in line item #05102 - 530540 for Education, tuition, education material, as well as employee training for a total of $5,000. (1) 3,000 for Safety Officer to complete his AA Degree; 6 classes at $500 each. (2) 2, 000 for County employee training sessions: OSHA 10 General Industry (materials cost) approx. $10 per attendee OSHA 30 General Industry (materials cost) approx. $10 per attendee These two classes represent OSHA's most comprehensive training on safety topics available. The 10 and 30 designations of the classes literally are translated into clock hours (OSHA 10 is 10 hours- two days and OSHA 30 is 30 hours presented over 4 days). Completion of either class entitles the student to be issued their OSHA training card for that discipline. These cards have no expiration date. Sample of subjects taught during the class include: • Basic Safety Orientation • Walking and working surfaces • Emergency Action Plans • Hazardous Materials • Personal Protective Equipment • Confined Spaces • Lockout/Tagout • Materials Handling and Storage • Electrical Safety • Ergonomics (3) Maintenance of Traffic — 16 Hour Intermediate $105 per attendee DDC -4 Defensive Driving (materials cost) $10 per attendee Coaching the Experienced Driver (materials cost) $5 per attendee Training presented by the Safety Office is driven by incidents that occur and are unpredictable (the recent confined space fatalities in Key Largo is an example). We are also requesting an initial amount of $50,000 for FY18 to begin developing a County Security Plan, using an outside consultant. We expect the total cost would be close to 2 $200,000. The purpose would be to outline the procedures and measures employed by the County to address security needs at various risk levels and respond effectively during instances when undesirable events occur. The Security Plan would contain many components to assist in this endeavor to include: • Facility Profiles Provides detailed descriptions of each County facility to include the function of the facility, physical construction, schematics, utilities used, security threat level assessment, number of employees at the facility, number of average daily visitors, points of contact and landlord information if applicable. • Roles and Responsibilities Identifies all personnel responsible for Plan execution and contact information. • Risk Management Identify and prioritize threats to County facilities and provide overview of strategies to mitigate them. • Security Countermeasures Security of exterior areas, public interior areas and restricted interior areas as well as maintenance requirements. • Contingency Plans Provides for a plan of action for various emergency situations (active shooter, bomb threat, fire, hazmat situations etc.). • Information Security Includes the protection of confidential information and the protection of Information Technology systems. • Training Provide training for all staff and support personnel to carry out the functions of the Security Plan. 3 Group Insurance 502- 08001(Group Ins Admin) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 400 $1,000 $1,500 $16,593 $500 OE Travel Workshops 440 $2,102 $2,965 $863.00 Upgrade to Color copier Rentals Leases 498 $800 $450 $350 3 RFP's scheduled Advertising $21,000 $26,460 $5,460 EAP renewal increase 510 Office $1,300 $1,500 $200 Increase in cost of supplies Supplies $150,000 $160,000 $10,000 Experience with Minnesota Life was 540 $500 $2,000 $1,500 Natalie's GBA course; Maria's Books /Subs recertification 502 -08002 (Group Ins Operations) Line item Current Proposed Decrease Increase Justification FY2017 FY 2018 310 $1,020,614 $1,004,021 $16,593 $2,774.035 Transitional Reinsurance Fee ended FB adm; for 2017 Env adm; PCORI, Worxtime 340 $21,000 $26,460 $5,460 EAP renewal increase EAP 450 $150,000 $160,000 $10,000 Experience with Minnesota Life was Life Insurance worse than previous. Received new quote. Amount needs to be adjusted. Still much lower than previous vendor. 502 -08003 (Group Ins Claims) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 316 $17,075,937 $19,849,972 $2,774.035 Increase Medical Claims Medical IBNR 502 -08004 (Group Ins Asserted Claims) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 316 $4,149,381 $9,132,140 $4,982,759 Claims 6 months reserves; Plus Medical IBNR 502 -08005 (Wellness Program) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 490 $40,000 $100,000 $1,738 $60,000 Wellness Fund - Resolution Wellness this line item 502 -08006 (Well Pgm -Race Reimbursement) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 490 $10,000 $8,262 $1,738 Adjusting total to reflect what is left in Triathlons this line item Wellness Program participation has been growing. Health Fair participation since the beginning of this program follows: Wellness Preventive Screening participation the first year follows: We are currently working on an analysis for the Board that demonstrates the findings in the Health Fairs and Preventative Screenings to evaluate the success of the programs and whether they are catching health issues sooner than later, thereby, saving the County money in the long run. Workers Compensation 501 -07501 (Workers Comp Admin) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 310 $24,900 $24,900 Prof Services 400 $5,739 $5,739 Travel 410 $932 $932 Phone /Postage $1,437,986 $1,437,986 440 $753 $1,615 $862 Upgrade to Color Copier- split Rentals /Leases $300,000 $300,000 w /Group 470 $300 $300 Printing $124,057 $124,057 510 $1,319 $1,319 Office Supplies $9,600 $9,600 540 $9,575 $9,575 Books /Pubs $90,720 $90,720 501 -07502 (Workers Comp Operations) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 310 $73,500 $73,500 Prof Services 450 $488,400 $488,400 Insurance 499 $66,000 $66,000 Commission & $1,437,986 $1,437,986 Fees 501 -07503 (Workers Comp Claims) Line item Current Proposed Decrease Increase Justification FY 2017 FY 2018 150 $360,000 $360,000 Special Pa 315 $240,000 $240,000 Professional Services 316 $1,437,986 $1,437,986 Medical 317 $300,000 $300,000 Settlements 318 $124,057 $124,057 Legal fees 490 $9,600 $9,600 Miscell 522 $90,720 $90,720 Personal Care We have taken the vacant Workers Compensation position #ESWC002 and are moving it to the Office of Management and Budget. This was agreed to by OMB in internal meetings. We coordinated the actual job duties that will move to that position from Workers Compensation and Benefits. Further, to have a backup to Workers Compensation first line of contact we have developed telephonic case management services which will provide better services to our workers compensation users. Telephonic case management services will improve the clinical outcomes for our injured workers by triaging the worker to the medical provider best qualified to treat specific injuries while reducing administrative cost. Currently, our Il administrative costs are not allocated to individual claims. As a direct claim cost, telephonic case management may be reimbursable expenses on subrogation claims and excess carrier claims. The position that is moving to OMB should provide a better billing and budget resource for Workers Compensation and Group Insurance Administration, freeing up some time in Group Insurance Administration so that staff can work and dedicate more time to program implementation, especially in regards to the Wellness program, encouraging greater participation and improving the program with new ideas. No enhancements are being requested at this time. 7 Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services Organizational Chart Total Full -Time Equivalents (FTE) = 10.56 Employee Services - Loss Control Total Full -Time Equivalents (FTE) = 0.68 Employee Services - Personnel Total Full -Time Equivalents (FTE) = 4.98 Employee Services - Worker's Comp Total Full -Time Equivalents (FTE) = 1.38 Employee Services - Group Insurance Total Full -Time Equivalents (FTE) = 3.53 Fiscal Year 2018 1 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Business Center Vision Working and learning together to maintain the diverse community by preserving the natural habitat that makes us a unique and preferred place to live and visit. Mission Statement Provide guidance and essential information to our employees and the public as we navigate through the challenges of a changing workforce by proactive management of our services. Services Provided • Recruit and retain a highly qualified workforce. • Administer the group health benefit and worker's compensation program. Strategic Goals Provide sound cost - effective management Capture insurance recovery Sound, cost - effective management of group insurance fund Implement annual health care reform mandates Educate and engage employees about Consumer Driven Health Care Continue to increase health fair participation Continue to promote wellness program (year two) Continue with wellness initiatives such as lunch & learns Reimbursements for walkathons /triathIons, yoga and Zumba classes Requests for proposals for programs and policies for group insurance Human Resources Information System (HRIS) - Evaluate the Pentamation System and work towards steps to streamline processes and integrate the current three different (non- efficient) systems into one fully operational and efficient system Identify, develop, revise and promote Departmental policies, plans and programs Work with Safety Committee Dept. Reps. (ESC) to ensure a Healthy and Safe Working Environment for all County Employees Provide training and ensure compliance with the County's policies Finalize ADA Transition Plan Utilization of LEP plan Track all unemployment claims Complete assessment of county services for effective communications Provide training and ensure compliance with the County's policies. Consistent training provides for a safe and compliant workplace in addition to providing the highest standards of service to the public who come in contact with county employees and services. County Pay and Benefit Structure — Continually monitor the County Pay Plan and employee salaries and benefits to assure staff is retained, decrease annual turnover, and attract the best county employees to increase efficiency and professionalism. Professional County Workforce — Continually build skills and competencies within the department. Create and /or revise department policies, plans, and programs on an as needed basis to comply with the laws and maintain or increase efficiencies. Total Budget 20,161,644 21,667,647 29,262,077 29,391,964 32,318,760 10.4% Revenue Sources FY 2015 Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Employee Services - Group Insurance 16,110,880 18,526,727 23,288,428 23,386,715 26,151,212 12.3% Employee Services - Loss Control 45,041 52,485 56,796 56,796 63,009 10.9% Employee Services - Personnel 387,375 430,975 503,455 535,055 729,749 44.9% Employee Services - Worker's Comp 3,618,349 2,657,459 5,413,398 5,413,398 5,374,790 (0.7 %) Total Budget 20,161,644 21,667,647 29,262,077 29,391,964 32,318,760 10.4% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change General Fund 387,375 430,975 503,455 535,055 729,749 44.9% Worker's Compensation 3,663,390 2,709,945 5,470,194 5,470,194 5,437,799 (0.6 %) Group Insurance Fund 16,110,880 18,526,727 23,288,428 23,386,715 26,151,212 12.3% Total Revenue 20,161,644 21,667,647 29,262,077 29,391,964 32,318,760 10.4% Fiscal Year 2018 2 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Fiscal Year 2018 3 Employee Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Employee Services - Loss Control 1.25 0.63 0.68 0.68 - Employee Services - Personnel 4.75 4.75 4.76 4.98 0.23 Employee Services - Worker's Comp 2.28 2.28 2.28 1.38 (0.90) Employee Services - Group Insurance 3.30 3.30 3.43 3.53 0.10 County Attorney - Risk Mgmt. 0.13 - - - - Total Full -Time FTE 11.70 10.95 11.13 10.56 (0.57) Total FTE 11.70 10.95 11.13 10.56 (0.57) Fiscal Year 2018 3 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services - Loss Control Mission Statement To provide leadership, training and professional support to promote a safe and heatlhy work environment. Services Provided Provide occupational safety training, inspections and investigations of accidents and analyze trends. Produce and enforce Safety Policies that ensure compliance of the driving policy and provide professional safety consultation to staff including constitutional officers. MANDATES: County Code Article XVII Risk Management Program Section 2 -323 Advisory Board Employee Safety Committee Related Strategic Goal: Public Safety Committed to Saving Lives FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Defensive driving classes to minimize accidents 1,604 3,201 4,954 3,540 10.6% Defensive Driving Classes January - December Annually 10.00 10.00 4.00 10.00 Investigated incidents /accidents Investigated incidents/accidents January - December Annually 102.00 70.00 31.00 70.00 Safety training sessions to minimize risk Safety Training Sessions January - December Annually 15.00 15.00 9.00 15.00 Vehicle incidents /accidents Vehicle incidents/accidents (occupied or not) January - December Annually 28.00 17.00 5.00 17.00 FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 42,756 50,881 53,595 51,842 59,469 11.0% Operating Expenditures 2,285 1,604 3,201 4,954 3,540 10.6% Total Budget 45,041 52,485 56,796 56,796 63,009 10.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Worker's Compensation 45,041 52,485 56,796 56,796 63,009 10.9% Total Revenue 45,041 52,485 56,796 56,796 63,009 10.9% Total FTE 1.25 0.63 0.68 0.68 - Fiscal Year 2018 4 Employee Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 0.50 0.50 0.50 - Officials & Administrators 0.25 0.13 0.18 0.18 - Total Full -Time FTE 1.25 0.63 0.68 0.68 - Total FTE 1.25 0.63 0.68 0.68 - Fiscal Year 2018 4 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services - Personnel Mission Statement Dedicated to providing quality services to the public and employees in the areas of policies and procedures and employment opportunities with utmost respect and consideration to their needs. Services Provided Apply and carry out personnel policies and regulations as adopted by the Board of County Commissioners for recruiting, hiring, and career advancement of qualified personnel. MANDATES: Federal Labor Laws County Code Article II 2 -213 Policies and Procedures Board 69 Career Service Florida Statute Title X Public Officers, Employees and Records Title XXXI Labor Ordinance 007 -2013 - Security Sensitive Background Screenings Major Variances Evergreen Classification and Compensation Study $123,000 County Security Plan $50,000 Advisory Board *Personnel Policies and Procedures Committee *Employee Grievance Council *Career Service Council *Sick Leave Pool Committee Related Strategic Goal: Excellent, Efficient, Equitably - Delivered Public Service Objective /Performance Measures Frequency FY 2016 Actual FY 2017 Target FY 2017 YTD FY 2018 Target % of Employee Turnover Budgetary Cost Summary Actual Actual Adopted Amended Employee Turnover- January - December Annually 1.00 12.00 5.50 12.00 Annual Performance Appraisals 425,159 11.1% Operating Expenditures 33,254 50,270 Annual Performance Appraisals - January - December Annually 550.00 546.00 49.00 550.00 Employment Applications Procssed - 2,104 - - % Total Budget Employment Applications Processed - January - December Annually 1,137.00 1,360.00 248.00 1,200.00 Grievances Filed Grievances filed - January - December Annually 1.00 5.00 1.00 3.00 In House Promotions In House Promotions - January - December Annually 29.00 38.00 25.00 30.00 Number of new hires New Hires - January - December Annually 108.00 96.00 36.00 110.00 Resignations of those employed less than three years Resignations of those employed less than three years - Jan -Dec Annually 41.00 18.00 18.00 40.00 Fiscal Year 2018 5 Employee Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 343,301 380,705 382,598 374,900 425,159 11.1% Operating Expenditures 33,254 50,270 120,857 158,051 304,590 152.0% Capital Outlay Expenditures 10,820 - - 2,104 - - % Total Budget 387,375 430,975 503,455 535,055 729,749 44.9% Fiscal Year 2018 5 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services - Personnel FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 387,375 430,975 503,455 535,055 729,749 44.9% Total Revenue 387,375 430,975 503,455 535,055 729,749 44.9% Fiscal Year 2018 6 Employee Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.60 1.60 1.00 1.03 0.03 Officials & Administrators 1.37 1.37 1.97 2.20 0.23 Paraprofessionals 0.03 0.03 0.03 - (0.03) Technicians 0.75 0.75 0.75 0.75 - Professionals 1.00 1.00 1.00 1.00 - Total Full -Time FTE 4.75 4.75 4.76 4.98 0.23 Total FTE 4.75 4.75 4.76 4.98 0.23 Fiscal Year 2018 6 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services - Worker's Comp Mission Statement To secure equitable and timely administration of the provisions of the Florida Worker's Compensation Law on behalf of our injured workers by providing an efficient forum with the ultimate goal of ensuring that all injured workers receive all services that are provided in accordance with governmental regulations. Services Provided Ensure that any injured worker gets medical treatment and is returned to work at the first available opportunity. Work in tandem with the Loss Control Office to ensure a safe work environment. MANDATES: Florida Statute Title XXXI Labor Chapter 440 Title XXXVII Insurance Requirements Advisory Board Related Strategic Goal: Fiscal Strength and Stability FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Medical claims (7.4 %) Operating Expenditures 3,194,268 2,237,238 4,875,850 Medical claims Annually 69.00 97.00 90.00 Non - medical claims 5,413,398 5,374,790 (0.7 %) Total Full -Time FTE Non - medical claims Annually 48.00 38.00 48.00 FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 424,082 420,221 537,548 537,548 497,803 (7.4 %) Operating Expenditures 3,194,268 2,237,238 4,875,850 4,875,850 4,876,987 -% Total Budget 3,618,349 2,657,459 5,413,398 5,413,398 5,374,790 (0.7 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Worker's Compensation 3,618,349 2,657,459 5,413,398 5,413,398 5,374,790 (0.7 %) Total Revenue 3,618,349 2,657,459 5,413,398 5,413,398 5,374,790 (0.7 %) Fiscal Year 2018 7 Employee Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 2.15 2.15 2.00 1.00 (1.00) Officials & Administrators 0.13 0.13 0.28 0.38 0.10 Total Full -Time FTE 2.28 2.28 2.28 1.38 (0.90) Total FTE 2.28 2.28 2.28 1.38 (0.90) Fiscal Year 2018 7 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services - Group Insurance Mission Statement Providing individualized quality customer service in an empathetic manner to employees and retirees, simplifying the complex world of employee benefit program administration by delivering their benefit needs efficiently and effectively. Services Provided Provide insurance benefits to active employees, retirees, and their eligible dependents in accordance with BOCC policies. MANDATES: County Code Article II Chapter 63 & 76 Group Insurance Florida Statute Chapter 112 - General Provisions Title XXXVII Insurance Requirements Resolution 388 -2013 Retirees 081 -1998 Domestic Partners 120 -2010 AFLAC 369 -2011 Wellness Patient Protection Affordable Care Act (PPACA) IRS Section 6055 & 6056 Reporting Annual Notices: *Medicare Part D Drug Plan *Womens Health and Cancer Rights *CHIP - State Premium Assistance Advisory Board Employee Benefits Committee Health Benefits Review and Recommendations Team Related Strategic Goal: Excellent, Efficient, Equitably - Delivered Public Service Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Health Fair Participation Health Fair participants In Network Utilization Percentage of In Network Utilization In Patient Avg. Length of Days Stay Average Lenght of Days Stay Lunch and Learn Participation Lunch and Learn Participation Annually 398.00 440.00 0.00 500.00 Annually 97.00 98.50 0.00 98.00 Annually 3.91 4.00 0.00 4.01 Annually 275.00 300.00 0.00 330.00 FY 2015 Budgetary Cost Summary Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 239,327 285,421 282,982 282,982 311,312 10.0% Operating Expenditures 15,871,553 18,241,306 23,005,446 23,103,733 25,839,900 12.3% Total Budget 16,110,880 18,526,727 23,288,428 23,386,715 26,151,212 12.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Group Insurance Fund 16,110,880 18,526,727 23,288,428 23,386,715 26,151,212 12.3% Total Revenue 16,110,880 18,526,727 23,288,428 23,386,715 26,151,212 12.3% Fiscal Year 2018 8 Employee Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Employee Services Employee Services - Group Insurance Fiscal Year 2018 9 Employee Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 3.15 3.15 3.00 3.00 - Officials & Administrators 0.15 0.15 0.43 0.53 0.10 Total Full -Time FTE 3.30 3.30 3.43 3.53 0.10 Total FTE 3.30 3.30 3.43 3.53 0.10 Fiscal Year 2018 9 Employee Services Veterans Affairs Proposed FY18: FY18 Revenue Source Adopted General Fund $692,479 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $0 $692,479 FY18 Revenue Source General Fund 100% " T Other Ad Valorem 0% Non Ad Valorem 0% O Capital Funds 0% Expenditures by Department Expenditures Veterans Affairs Veterans Affairs Transportation Total Adopted Adopted Proposed FY FY16 Budget I FY17 Budget I FY18 Budget Change 484,407 520,611 541,084 3.9% 134,819 149,434 151,395 1.3% 619,226 670,045 692,479 3.3% FY18 Expenditures by Department Veterans Affairs . Veterans Affairs Transportation Veterans Affairs Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 599,496 649,586 672,148 3.5% 19,730 20,459 20,331 -0.6% - 0.0% 619,226 670,045 692,479 3.3% Budgetary Cost Summary 800,000 700,000 ......... ......... ......... ......... ......... 600,000 500,000 Personnel Expenditures 400,000 ... ....... .... rx Operating Expenditures 300,000 Capital Outlay Expenditures 200,000 100,000 ............. ...... FY16 Budget FY17 Budget FY18 Budget County of Monroe The Florida Keys'; BOARD OF COUNTY COMMISSIONERS IMx%vi (icorge Neu-;cnt. Ditithcl ? M t% OT 1're3 1'eE3I lbvjd Rice. DkIrict 4 E ie"tthcr ('nnithers- Di'arict 3 I7aE3n} I.. Ko)Ihgc, Disirict Di 7 Vcterans Affairs Department , - - ., ,.. ._ Harvey Government Center ;' 1200 I Avenue 4204 A l l. Key West PL 33040 345 -295 -5150 — Phone 345.295 -5175 — Fax 16 March 2017 MEMORANDUM To: OMB From: George R. Brentnail, Director, Veterans Affairs Subject: Veterans Affairs Budget proposal for I +Y18_ Attached is the FY 18 budget for Veterans Affairs. As in past budget submissions, due to the eery small operational budget that I currently have there is no way that I could absorb the 4% COLA/merit increase under m operational Budget. 1 have tried to be frugal and have looked at cutting costs were I can to assist in offsetting the salary ad'lustment for Veterans Affairs but, over the past years I have cut our budget to the bare minimum and I have little to no wiggle room. I have been able to reduce some costs but the reduction is minimal at best. in FY 18 we will continue to provide personalized services to the veterans of the county through initiation of claims for benefits, enrollment in the VA health care, identify and assist homeless veterans in enrolling in the numerous programs available through the VA, provide transportation to the VAMC Miami and numerous services to ensure the veterans of the county obtain all benefits that they are entitled to. I continue to monitor all offices on a monthly basis to ensure proper manning levels based on workload and customer needs in the area. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Veterans Affairs Veterans Affairs Organizational Chart Total Full -Time Equivalents (FTE) = 9.50 Veteran Affairs Total Full -Time Equivalents (FTE) = 9.50 Fiscal Year 2018 1 Veterans Affairs Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Veterans Affairs Business Center Vision In accordance with FS 292.11 and CFR 38 develop and maintain a highly trained and dedicated staff committed to professional and compassionate delivery of quality service to the veteran community throughout Monroe County. Mission Statement The mission of the Veterans Affairs Department is to enhance the quality of life for veterans, dependents and survivors by assisting them in application and prosecution of claims for benefits and entitlements from Federal, State and local levels of government. Assure quality control through strict compliance with all laws and regulations governing the administration of veterans benefits. Effectively operate and maintain the VA Transportation system from the Florida Keys to the Miami VA Medical Center through coordination and cooperation with the Veterans Administration. Services Provided Provide full veterans services to all clients to include, but not limited to, filing claims for service - connected compensation (to include Benefits Delivery Before Discharge claims), non - service connected (NSC) pensions, Dependents Indemnity Compensation (DIC), burial benefits, home loans, education benefits, social security claims, transition assistance (monthly TAMP briefing), veterans "homeless" outreach, etc. The Transportation van program provides transportation for veterans from Key West and the Florida Keys to the VA Medical Center in Miami, FL and various surrounding hospitals in Miami, for specialty care Monday through Friday. Additionally, and through an agreement with Monroe County Social Services, provide transportation for social services clients, to various hospitals in Miami for appointments on an as needed /seat availability basis. Strategic Goals Ensure proper utilization of assets. Service to the customer is of the utmost importance. Ensuring that assets are being used exclusively to service the customers is key to achieve excellent service. Veterans Affairs will conduct quarterly reviews of the budget to ensure proper asset use. Ensure proper manpower allocations. The nature of client's need changes continuously. Adjustments to manpower allocations are a continual need. Veterans Affairs will conduct monthly reviews of office performance measures based on clients served to assure proper manpower allocations are in place. FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Veteran Affairs 583,622 598,102 670,045 670,045 692,479 3.3% Total Budget Revenue Sources 583,622 FY 2015 Actual 598,102 FY 2016 Actual 670,045 FY 2017 Adopted 670,045 FY 2017 Amended 692,479 FY 2018 Preliminary 3.3% FY 2018 Change General Fund 583,622 598,102 670,045 670,045 692,479 3.3% Total Revenue 583,622 598,102 670,045 670,045 692,479 3.3% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Veteran Affairs 9.50 9.50 9.50 9.50 - Total Full -Time FTE 9.50 9.50 9.50 9.50 - Total FTE 9.50 9.50 9.50 9.50 - Fiscal Year 2018 2 Veterans Affairs Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Veterans Affairs Veteran Affairs Mission Statement The mission of the Veterans Affairs Department is to enhance the quality of life for veterans, dependents and survivors by assisting them in application and prosecution of claims for benefits and entitlements from Federal, State and local levels of government. Assure quality control through strict compliance with all laws and regulations governing the administration of veteran's benefits. Effectively operate and maintain the VA Transportation system from the Florida Keys to the Miami VA Medical Center through coordination and cooperation with the Veterans Administration. Services Provided Provide full veterans services to all clients to include, but not limited to, filing claims for service - connected compensation (to include Benefits Delivery Before Discharge claims), non - service connected (NSC) pensions, Dependents Indemnity Compensation (DIC), burial benefits, home loans, education benefits, social security claims, transition assistance (monthly TAMP briefing), veterans "homeless" outreach, etc. The Transportation van program provides transportation for veterans from Key West and the Florida Keys to the VA Medical Center in Miami, FL and various surrounding hospitals in Miami, for specialty care Monday through Friday. Additionally, and through an agreement with Monroe County Social Services, provide transportation for social services clients, to various hospitals in Miami for appointments on an as needed /seat availability basis. Advisory Board The Veterans Affairs Department does not have an Advisory Board. Objective /Performance Measures FY 2017 Adopted FY 2018 Preliminary FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target 4.50 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 565,644 583,684 649,586 649,586 672,148 3.5% Operating Expenditures 17,977 14,418 20,459 20,459 20,331 (0.6 %) Total Budget 583,622 598,102 670,045 670,045 692,479 3.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 583,622 598,102 670,045 670,045 692,479 3.3% Total Revenue 583,622 598,102 670,045 670,045 692,479 3.3% FY 2015 Position Summary Actual Administrative Support 3.00 Officials & Administrators 2.00 Service - Maintenance 1.50 Technicians 3.00 Total Full -Time FTE 9.50 FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance 3.00 3.00 4.50 1.50 2.00 2.00 2.00 - 1.50 1.50 - (1.50) 3.00 3.00 3.00 - 9.50 9.50 9.50 - Total FTE 9.50 9.50 9.50 9.50 - Fiscal Year 2018 3 Veterans Affairs Airport Services Proposed FY18: FY18 Revenue Source FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $13,693,722 Capital Funds $0 $13,693,722 General Fund 0% • Other Ad Valorem 0% Non Ad Valorem 100% • Capital Funds 0% Expenditures by Department 9,000,000 8,000,000 Key West Airport 7,000,000 3 6,000,000 5,000,000 3 4,000,000 Marathon Airport 3,000,000 3 2,000,000 1,000,000 PFC FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Key West Airport Marathon Airport PFC Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 7,381,569 7,382,969 8,383,062 13.5% 1,701,652 1,862,829 1,756,890 -5.7% 600,000 600,000 3,553,770 492.3% 9,683,221 9,845,798 13,693,722 39.1% FY18 Expenditures by Department IKE Key West Airport 26% tt Marathon Airport PFC Airport Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,784,338 1,825,273 1,862,601 2.0% 4,918,758 5,130,100 5,178,351 0.9% 2,980,125 2,890,425 6,652,770 130.2% 9,683, 221 9,845,798 13,693,722 1.7% Budgetary Cost Summary 16, 000, 000 ......... ......... ......... ......... ......... ......... ......... 14,000,000 12,000,000 .. 10,000,000 ....... :xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx......... :xx Personnel Expenditures 8,000,000 lxxxxxxxxxxr xxxxxxxx xxxxxxxxxxx .. xFxxxxxxxFx xxxxxxxxxxxxxxxxxxxxxr xxxxxxxxxxx xxxxxxxxxxx r Operating Expenditures 6,000,000 xxxxxxxxxxx. xxxxxxxxxxx xxxxxxxxxxx. xxxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxx Capital Expenditures p Y p 4,000,000 .....xxxxxxxxxxx ........ xxxxxxxxxxxx ........ yyxxxxxxxxx xxxxxxxxxxxx 2,000,000 FY16 Budget FY17 Budget FY18 Budget r.. KEY WEST INTERNATIONAL AIRPORT 3491 South Roosevelt Boulevard, Key West, Florida 33040 305- 809 -5200 phone 1305- 292 -3578 fax MEMORANDUM W.. 4 'M TO: County Administrator & Budget staff ! +� FROM: Don DeGraw, Director of Airports DATE: March 27, 2017 RE: FYI 8 Proposed Budget Attached please find FY 18 proposed budget reports (Budget Document, Expenditure Detail, and Position Line Item) for the Key West International Airport and the Florida Keys Marathon Internationai Airport. Major variances from FY2017 are as follows: Kev West International Airport: Overall budget up 10.8% over FY 17, as follows: • Personnel expenditures relatively flat at 0.4% over FY 17: • Includes proposed 4% cola/merit for all staff, and • One (1) vacant administrative position has been unfunded. s Zero increase in operating expenditures. ■ Overall Capital Outlay is up approximately 5800,000 or 54% over FY 17 as follows: • Capital Equipment is down approximately 58% due to less equipment proposed in FY 18. • The majority of the capital outlay increase is for new grant and rollover grant match requirements: 1) $1.46 million FDOT 50150 grant match rollover for Customs Building Phase 3; 2) $500,000 FDOT 50150 grant match for Essential Airport Equipment; 3) $325,000 FDOT 50150 gran match for Runway Rehab. and Lighting; 4) $200,000 FDOT 50150 grant match for Planning Studies; 5) $230,000 FDOT 50150 grant match for Airport Buildings & Security Improvements; and 6) $82,000 FDOT 50150 grant match rollover for Security & Fence Improvements Page l of 2 Florida Kevs Marathon International Airport: ❑veralI budget decrease of ().2 from FY 17. as fellows: 0 Personnel expenditures up 1,9c/(. but include proposed 4 1 /: colalmerit. and lower overtime hudget. Operating expenditures down 6,2% due to CLIStOrIls budget (Year 2); this is a revolving fund to be reimbursed by the Marathon Jet Center; Marathon Airport Operating budget is flat. o Capital outlay down 9.8 %. Less equipment proposed and less grant match required for FY 18. Was able to purchase sonic: equipment in FY 17 using an MOT 80/20 grant. Passenger Facility Charge PFC program: Overall budget iii crease of 492.3t/c from FY due to the following PFC prolccls: Existino PFC Projects from PFC Applications #15 & #1G: 1) $450,000 rollover for EYW Baggage Handling System upgrades; 2) $306,00 0 match rollover Ior the EYW Apron Rehab, construction project; 3) $260,030 rollover for EYW Emergency Alert System; 4) $53,000 match rollover for EYW Drainage Phase 2 & 3 Upcoming PFC Application #17 approximately $2.4 million for the following pro I) 5900,000 for EYW Runway Rehab. and Lighting: 2) $720,000 for NIP Phase I Construction 3) $404,000 for EYW solar panels & new chiller design 4) $250,000 for EYW FBO Access Rd. Design 5) $100,040 for EYW Departure Restroonls Renovation Des ian Should you have any questions before the roundtable review meeting in April, please let me know. Page 2 (if 2 Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services Airport Services Organizational Chart Total Full -Time Equivalents (FTE) = 19.75 Key West Airport Total Full -Time Equivalents (FTE) = 15.80 Marathon Airport Total Full -Time Equivalents (FTE) = 3.95 Fiscal Year 2018 1 Airport Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services Business Center Vision Operate the airport in a safe, efficient and profitable manner. Mission Statement Provide and maintain a facility for air travel and associated /complimentary businesses and services. Strategic Goals Increasing passenger traffic Increasing destinations we serve Adding competitive fares Decreasing cost per enplaned passenger to the airlines Operating a world class terminal complex Operating as a "good neighbor" with the City of Key West and surrounding communities Operating a financially self- sustaining facility FY 2015 Appropriations by Department Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Key West Airport 8,183,154 9,546,593 7,551,498 14, 353, 575 8,383,062 11.0% Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 %) PFC 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Total Budget 13,804,005 12,012,324 10,021,809 35,734,227 13,693,722 36.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 %) Key West Intl Airport 8,183,154 9,285,240 7,551,498 14,353,575 8,383,062 11.0% PFC & Oper Restrictions 4,216,177 873,419 600,000 13,607,041 3,553,770 492.3% Total Revenue 13,804,005 12,012,324 10,021,809 35,734,227 13,693,722 36.6% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 FY 2018 Preliminary Variance Key West Airport 15.35 14.80 15.80 15.80 - Marathon Airport 4.40 4.95 3.95 3.95 - Total Full -Time FTE 19.75 19.75 19.75 19.75 - Total FTE 19.75 19.75 19.75 19.75 - Fiscal Year 2018 2 Airport Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services Key West Airport Mission Statement Provide and maintain a world class facility for leisure and business travelers. Services Provided Provide a world class commercial and general aviation airport facility serving Key West and the lower Florida keys. Major Variances Personnel expenditures are 1.4% over FY17, but include proposed 4% cola /merit and increased workers comp. charges No increase in operating expenditures. Less capital equipment proposed, but increase in Capital Outlay due to grant match rollovers and upcoming grant match requirements, such as the on -going $10 million dollar Apron Reconstruction Project ($9 million funded by FAA, $500k from FDOT and $500k from PFC #15), and the upcoming $10 million dollar Runway Rehab.and Lighting project (future FAA and FDOT grants). Advisory Board • KWIA Ad Hoc Committee on Noise Objective /Performance Measures Frequency FY 2016 FY 2017 Actual Target FY 2017 FY 2018 YTD Target Decrease Cost Per Enplaned Passenger FY 2018 FY 2018 Budgetary Cost Summary Cost Per Enplaned Passenger Annually 9.31 9.00 Increase Destinations Served Change Personnel Expenditures 1,121,055 Destinations Served Annually 9.00 10.00 Increase Passenger Traffic Operating Expenditures 7,061,422 8,010,757 Passenger Enplanements Annually 365,000.00 375,000.00 FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,121,055 1,320,666 1,458,226 1,478,226 1,478,199 1.4% Operating Expenditures 7,061,422 8,010,757 4,597,040 8,551,707 4,595,863 - % Capital Outlay Expenditures 677 215,170 1,496,232 4,323,642 2,309,000 54.3% Total Budget 8,183,154 9,546,593 7,551,498 14,353,575 8,383,062 11.0% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Key West Intl Airport 8,183,154 9,285,240 7,551,498 14,353,575 8,383,062 11.0% PFC & Oper Restrictions - 261,353 - - - - % Total Revenue 8,183,154 9,546,593 7,551,498 14,353,575 8,383,062 11.0% Fiscal Year 2018 3 Airport Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services Key West Airport Fiscal Year 2018 4 Airport Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 2.00 1.00 2.00 8.00 6.00 Officials & Administrators 3.35 2.80 2.80 1.80 (1.00) Paraprofessionals 1.00 1.00 - - - Skilled Craft Workers 4.00 3.00 4.00 4.00 - Technicians 1.00 1.00 - - - Professionals 4.00 6.00 7.00 2.00 (5.00) Total Full -Time FTE 15.35 14.80 15.80 15.80 - Total FTE 15.35 14.80 15.80 15.80 - Fiscal Year 2018 4 Airport Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services Marathon Airport Mission Statement Provide and maintain a world class facility for leisure and business air travelers. Services Provided 1. Part 139 Certificate Airport 2. Runway 07 -25: HSO08X100 3. Aircraft Charter Services Available 4. Contract Fixed Base Operations (FBO) w/ fuel 100 gasoline (low lead) & Jet A 5. Contract T- Hangars & Leased Shade Hangars 6. Contract Rental Cars & Trucks 7. Airport user fee Customs & Border Protection facility. Major Variances Overall budget down 6% from FY17. Decrease in operating costs for Year 2 Customs budget, which is a revolving fund to be reimbursed by the Marathon Jet Center. Decrease in Capital Outlay due to capital purchases in FY17 using FDOT grant and less grant match required for upcoming year. Advisory Board • Florida Keys Marathon Airport Master Plan Advisory Committee • Marathon Airport Ad Hoc Committee FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 %) Total Revenue 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 % Fiscal Year 2018 5 Airport Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Increase Revenue Leases Actual Adopted Amended Active Revenue Leases Annually 36.00 35.00 Track Fuel Gallon Flowage 374,095 364,945 384,402 Fuel Gallon Flowage Annually 854,928.00 872,950.00 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 %) Total Revenue 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 % Fiscal Year 2018 5 Airport Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 391,558 353,325 374,095 364,945 384,402 2.8% Operating Expenditures 1,013,116 1,511,680 620,791 2,324,912 582,488 (6.2 %) Capital Outlay Expenditures - (11,341) 875,425 5,083,754 790,000 (9.8 %) Total Budget 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Marathon Airport 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 %) Total Revenue 1,404,674 1,853,664 1,870,311 7,773,612 1,756,890 (6.1 % Fiscal Year 2018 5 Airport Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services Marathon Airport Fiscal Year 2018 6 Airport Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 1.00 - - - Officials & Administrators 1.40 0.95 0.95 0.95 - Service - Maintenance 1.00 1.00 1.00 1.00 - Skilled Craft Workers 1.00 1.00 - - - Professionals - 1.00 2.00 2.00 - Total Full -Time FTE 4.40 4.95 3.95 3.95 - Total FTE 4.40 4.95 3.95 3.95 - Fiscal Year 2018 6 Airport Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Airport Services PFC Services Provided The Passenger Facility Charge (PFC) Program allows the collection of PFC fees for every boarded passenger at commercial airports controlled by public agencies. Airports use these fees to fund FAA - approved projects /grants that enhance safety, security, or capacity; reduce noise; or increase air carrier competition. Some of our Grant projects have included Runway Safety, Noise Improvement, Drainage Rehab and Underground Utilities Master Plan. Major Variances Budgets are reflected on the availability of funding. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures - 579,694 - 596,310 - - % Capital Outlay Expenditures 4,216,177 32,373 600,000 13,010,731 3,553,770 492.3% Total Budget 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change PFC & Oper Restrictions 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Total Revenue 4,216,177 612,067 600,000 13,607,041 3,553,770 492.3% Fiscal Year 2018 7 Airport Services Emergency Services Proposed FY18: FY18 Revenue Source General Fund $1,048,055 Other Ad Valorem $17,999,320 Non Ad Valorem $1,584,790 Capital Funds $102,384 $20,734,549 FY18 Revenue Source Expenditures by Department 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 FY16 Budget FY17 Budget FY18 Budget Emergency Medical Air Transport Fire & Rescue Central* Fire & Rescue Coordinator /Fire Academy Planning Refunds Emergency Management Fire Marshal LOSAP Impact Fees Fire & EMS Fire & Rescue Key West Airport '11 General Fund Adopted C Other Ad Valorem Proposed Non Ad Valorem 5% 8% Capital Funds 0%J I FY17 Budget Expenditures by Department 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 FY16 Budget FY17 Budget FY18 Budget Emergency Medical Air Transport Fire & Rescue Central* Fire & Rescue Coordinator /Fire Academy Planning Refunds Emergency Management Fire Marshal LOSAP Impact Fees Fire & EMS Fire & Rescue Key West Airport Adopted Adopted Proposed FY18 Expenditures by Department FY16 Budget I FY17 Budget FY18 Budget Change Emergency Medical Air Transport 3,148,956 3,348,289 5,530,677 65.2% Fire & Rescue Central* 10,385,682 10,770,871 11,102,999 3.1% Fire & Rescue Coordinator /Fire Academy 1,440,578 1,446,801 1,503,585 3.9% Planning Refunds - 2,000 - - 100.0% Emergency Management 385,092 337,200 449,100 33.2% Fire Marshal 440,223 448,697 466,014 3.9% LOSAP 44,916 39,616 48,000 21.2% Impact Fees Fire & EMS 53,406 97,038 102,384 5.5% Fire & Rescue Key West Airport 1,400,131 1,490,439 1,531,790 2.8% Upper Keys Health Care Taxing District 218,095 218,381 - - 100.0% Total 17,517,079 18,199,332 20,734,549 13.9% * Fire Rescue has requested to consolidate their budgets 2% FY18 Expenditures by Department 0% 2% l ,1% 0% A Emergency Medical Air Transport IN Fire & Rescue Central* 7% 0 %— 7% Fire & Rescue Coordinator /Fire Academy IN Planning Refunds Emergency Management Fire Marshal LOSAP Impact Fees Fire & EMS Fire & Rescue Key West Airport Upper Keys Health Care Taxing District Emergency Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget I Change 12,358,775 12,871,804 14,343,277 11.4% 4,898,898 4,963,530 6,023,434 21.4% 259,406 361,998 367,838 1.6% 17,517,079 18,197,332 20,734,549 13.9% Budgetary Cost Summary 25,000,000 Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 20,000,000 133.89 134.04 144.90 10.86 15,000,000 Training Captain position added FY17 Change Director no longer allocated to Grant Personnel Expenditures Additional 10 Employees for Trauma Star Change in FTE due to closing Fund 144 and reallocating to BOCC 1 FTE Request for Emergency Management Planner xx Operating Expenditures 10,000,000 Capital Outlay Expenditures 5,000,000 .......... Mxxxxxxtxxxr xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxr xxxxxxxxxxx'....xxxxxxxxxxr xxxxxxxxxxx xxxxxxxxxxx: xxxxxxxxxxx xxxxxxxxxxx Mxxxxxxxxxxr Mxxxxxxxxxxr xxxxxxxxxxx: xxxxxxxxxxx: FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 133.89 134.04 144.90 10.86 FY16 Change Training Captain position added FY17 Change Director no longer allocated to Grant FY 18 Change Additional 10 Employees for Trauma Star Change in FTE due to closing Fund 144 and reallocating to BOCC 1 FTE Request for Emergency Management Planner County of Monroe 1r U4 The Florida Keys �`ancs } 5c�t1i� 17clru lritcttl r - 490 63 Street Ocean ! C3 Marathon, FL 33050 x Phone (305) 293 -6098 1 �� IJ ►J ■ i d ► � LI B O ARD OF COUNTY COMMISSIONERS .'14.iyOEi ((COY �'�L "',Cu11CIll, I)iS11 [ 2 'v1: €dot Pro Tc.nl I)A i1 J Rik:c, I)i iric• 4 H iUt11C]' ( Lk]'lll€I1C1ti. I)iM'iCt I)aniiy l.. Kolha!ltl, l )kti€rict I S4I�i :E J- %1i1q I)i 5 DATE: March 17, 2017 TO: Roman Gastesi, County Administrator CC: Tina Boan, Budget Director FROM: Jim Callahan, Fire Chief /Director, Emergency Services RE: FY18 Emergency Services Budget Transmittal FA Transmitted today is the Emergency Services proposed FY 2018 budget. The budget does not reflect any potential salary adjustments, as the county and the I nte rn ationa I Association of Firefighters Local 3909 are at this time in negotiations. The operating and capital expenses under the department's control are flat in an effort to maintain or reduce the Fire District Tax miliage as much as possible. I am seeking your consideration and support in FY 2018 for funding of Fire /EMS operations to maintain fire and emergency medical services delivery to Monroe County residents and visitors. in addition to the proposed FY 2018 budget, there are other essential funding needs for Emergency Services that are not incorporated into this year's budget submittal, of which several have been deferred from previous budget years and are still needed. The items are listed below. Fund 141 — District 1 L &M Keys Fire Station Personnel Needs: Four Total Personnel —Sugarloaf Fire Station Title: Firefig /Paramedic Entry Base Pay Hours: 24/48 27 -day cycle Salary: $42,768 t $38,880 plus 10% } Loadings $2_6 $69,253 x 4 Total per position: Grand Total $277,052 Note: The addition of these four firefighter positions will increase daily staffing levels by one, for a minimum of three firefighters daily at the Sugarloaf Fire Station 10. Sugarloaf has no volunteer participation. Page 1 of 2 Four Total Personnel — Cudjoe Fire Station Title- Firefighter /Paramedic Base Pay Entry Hours: 24/48 27 -day cycle Salary: $42,768 ( $38,880 plus 10% } Loadings: $26,495 Total per position: $69,263 x 4 Grand Total $277,052 Note: The addition of these four firefighter positions will increase daily staffing levels by one, for a minimum of four firefighters daily at the Cudjoe Fire Station 11. Cudjoe has no volunteer firefighters. Four Total Personnel — Sugarloaf Fire Station Title: Firefighter /Paramedic Base Pay Entry Hours: 24/48 27 -day cycle Salary: $42,768 t $38,880 plus 10% } Loadings: $26,495 Total per position: $69,263 x 4 Grand Total 1 $277,052 Nate: The addition of these four firefighter positions will increase daily staffing levels by one, for a minimum of four firefighters daily at the Sugarloaf Fire Station 10. Sugarloaf has no volunteer participation. Four Total Personnel — Layton /Long Key Fire Station Title: Firefighter /Paramedic Base Pay Entry Hours: 24/48 27 -day cycle Salary: $42,768 { $38,880 plus 10% } Loadings: $26,495 Total per position: $69,263 x 4 Grand Total $277,052 Note: The addition of these four firefighter positions will increase daily staffing levels by one, for a minimum of four firefighters daily at the Layton /Long Key Fire Station 18. This is part of a multi -year plan started in FY 2010. Four Total Personnel — Big Coppitt Fire Station Title: Firefighter /Paramedic Base Pay Entry Hours: 24/48 27 -day cycle Salary: $42,768 t $38,880 plus 10% ) Loadings: $26,495 Total per position: $69,263 x 4 Grand Total $277,052 Note: The addition of these four firefighter positions will increase daily staffing levels by one, for a minimum of four firefighters daily at the Big Coppitt Station 9. This is part of a multi -year plan. Four Total Personnel -- Tavernier Fire Station Title: Firefighter /Paramedic Base Pay Entry Hours: 24/48 27 -day cycle Salary: $42,768 ($38,880 plus 10% } Loadings: $26,495 Total per position: $69,263 x 4 Grand Total $277,052 Note: The addition of these four firefighter positions will increase daily staffing levels by one, for a minimum of four firefighters daily at the Tavernier Fire Station 22. Page 2 of 2 Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Emergency Services Organizational Chart Total Full -Time Equivalents (FTE) = 144.90 Emergency Medical Air Transport Total Full -Time Equivalents (FTE) = 19.66 Fire & Rescue Central Total Full -Time Equivalents (FTE) = 96.44 Fire & Rescue Coordinator /Fire Academy Total Full -Time Equivalents (FTE) = 10.00 Emergency Management Total Full -Time Equivalents (FTE) = 2.90 Fire Marshal Total Full -Time Equivalents (FTE) = 3.00 Fire & Rescue Key West Airport Total Full -Time Equivalents (FTE) = 13.00 Fiscal Year 2018 1 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Business Center Vision We will ensure an effective fire and emergency service, protecting life and property through fire suppression, prevention and education, and emergency medical care and transportation of the sick and injured by air and ground. Provide effective emergency management planning, and a comprehensive countywide firefighter training academy. Strive to minimize the effect of fires, hazardous materials releases, and other natural or man -made emergencies on the environment, the economy, and the quality of life in Monroe County. Mission Statement Provide Fire Suppression, Emergency Medical Services, Emergency Management, and other emergency services to the citizens and visitors of Monroe County in a professional and effective manner. Services Provided • MONROE COUNTY FIRE RESCUE Provide cross - trained firefighter /EMS personnel at Stock Island, Big Coppitt, Sugarloaf, Cudjoe, Big Pine, Conch Key, Long Key /Layton and Tavernier fire stations. Respond to and suppression of structural, vehicular and wildfires Respond to medical emergencies and vehicular accidents Provide medical care and emergency transportation of patients by ground to appropriate medical facilities • TRAUMA STAR AIR AMBULANCE Provides air -based transfers of medical patients from emergency scenes and local hospitals to regional treatment centers. • EMERGENCY MANAGEMENT Creates and implements plans for any event that might impact the infrastructure of the County or the safety of its residents and visitors. • KEY WEST INTERNATIONAL AIRPORT (KWIA) FIRE STATION NO. 7 / ARFF Managerial and operational oversight of KWIA firestation providing emergency response to aircraft and first response emergencies on KWIA property. • FIRE MARSHAL Provides for the enforcement and compliance with the Florida Fire Prevention Code through building and site plans review, certificate of occupancy inspections, community fire safety education, and fire investigations. • STATE RECOGNIZED FIRE TRAINING ACADEMY Provides firefighting training for FF1 and FF2 state certification, and other countywide fire and EMS training activities. • THREE (3) VOLUNTEER CORPORATIONS Continue to provide oversight, operational, and financial support to Sugarloaf Volunteer Fire Dept. Inc., Layton Volunteer Fire Dept. Inc. and Tavernier Volunteer Fire Dept. Inc. Financial support also goes to the Big Pine and Big Coppitt volunteers whom have both dissolved their corporations to become part of Monroe County Fire Rescue. • IN -HOUSE BILLING SERVICE In -house billing services, funded through Fine & Forfeiture and District 1 L &M Key, collects revenue from ground and air transports annually. Strategic Goals • FIRE ACADEMY Evaluate options to expand firefighter certification and other training to outside agencies. • TRAUMA STAR Continue to expand the program providing residents and visitors a reasonable air - rescue transport fee with a 100% waiver program to Monroe County residents of out of pocket expenses. • FIRE MARSHAL Research amending county fire prevention and protection ordinance to provide for coordination between planning, building and code compliance departments, resulting in the potential generation of revenue. • FIRE MARSHAL Research amending county fire prevention and protection ordinance for permitting special events requiring staff assistance, which may generate revenue. • NEW CUDJOE SUMMERLAND STATION NO. 11 Completed and fully operational. • NEW SUGARLOAF STATION NO. 10 Locate / obtain site to serve Sugarloaf Fire & EMS area. • 9 -1 -1 EMERGENCY SYSTEM Continue refining the Computer Aided Dispatch (CAD) emergency dispatch system in conjunction with the Sheriff's Office. Fiscal Year 2018 2 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Revenue Sources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Emergency Management 645,617 766,736 337,200 882,454 449,100 33.2% Emergency Medical Air Transport 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% EMS Administration - (185) - - - - % Fire & Rescue Central 9,658,866 10,582,975 10,770,871 10,770,871 11,102,999 3.1% Fire & Rescue Coordinator /Fire Academy 1,214,833 1,142,319 1,446,801 1,448,611 1,503,585 3.9% Fire & Rescue Key West Airport 1,184,041 1,267,305 1,490,439 1,490,439 1,531,790 2.8% Fire Marshal 380,998 406,240 448,697 448,697 466,014 3.9% Impact Fees Fire & EMS - - 97,038 97,038 102,384 5.5% LOSAP 2,774 40,561 39,616 39,616 48,000 21.2% Planning Refunds 54,350 20,326 2,000 2,000 - (100.0 %) Upper Keys Health Care Taxing District 144,833 15,393 218,381 218,381 - (100.0 %) Total Budget 16,055,614 17,227,648 18,199,332 20,305,985 20,734,549 13.9% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change General Fund 670,826 740,022 919,535 919,535 1,048,055 14.0% Fine & Forfeiture Fund 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% Governmental Fund Type Grants 413,487 450,041 - 545,254 - - % Impact Fees Fund - Fire & EMS - - 97,038 97,038 102,384 5.5% Fire &Ambulance District 1 L &M Key 9,658,866 10,582,790 10,770,871 10,770,871 11,102,999 3.1% Upper Keys Healthcare Taxing District 144,833 15,393 218,381 218,381 - (100.0 %) Mstd - Ping /bldg /code /fire Mar 1,211,485 1,145,557 1,315,163 1,315,163 1,365,644 3.8% Misc Special Revenue Fund - - - 1,810 5,000 - % Key West Intl Airport 1,184,041 1,267,305 1,490,439 1,490,439 1,531,790 2.8% FIRE & EMS LOSAP TRUST FUND 2,774 40,561 39,616 39,616 48,000 21.2% Total Revenue 16,055,614 17,227,648 18,199,332 20,305,985 20,734,549 13.9% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Emergency Medical Air Transport 9.56 9.56 9.56 19.56 10.00 Fire & Rescue Central 96.44 96.44 97.44 96.44 (1.00) Fire & Rescue Coordinator /Fire Academy 9.00 10.00 10.00 10.00 - Emergency Management 1.75 1.75 1.90 2.90 1.00 Fire Marshal 3.00 3.00 3.00 3.00 - Fire & Rescue Key West Airport 13.00 13.00 12.00 13.00 1.00 Upper Keys Health Care Taxing District 0.14 0.14 0.14 - (0.14) Total Full -Time FTE 132.89 133.89 134.04 144.90 10.86 Total FTE 132.89 133.89 134.04 144.90 10.86 Fiscal Year 2018 3 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Emergency Medical Air Transport Mission Statement Provide quality emergency medical care to the citizens and visitors of Monroe County through the provision of air - helicopter medical transportation, "Trauma Star ". Services Provided Through a partnership between Monroe County Emergency Services and Monroe County Sheriff's Department, provide a fully- staffed and operational air medical transport service in Monroe County for trauma scene response and medically necessary hospital -to- hospital transfers. Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Develop Patient Follow -up Program with Ryder Trauma Center Receive data back on 50% of trauma patients transported to Ryder Annually 50.00 100.00 100.00 (Unit of measure represented as %) Total Budget 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Fine & Forfeiture Fund 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% Total Revenue 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% Position Summary Administrative Support Officials & Administrators Protective Service Workers Professionals Total Full -Time FTE FY 2015 Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 974,315 1,010,609 1,222,912 1,833,715 2,335,447 91.0% Operating Expenditures 1,781,817 1,915,737 2,107,377 3,036,163 3,177,230 50.8% Capital Outlay Expenditures 13,169 59,634 18,000 38,000 18,000 - % Total Budget 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Fine & Forfeiture Fund 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% Total Revenue 2,769,302 2,985,979 3,348,289 4,907,878 5,530,677 65.2% Position Summary Administrative Support Officials & Administrators Protective Service Workers Professionals Total Full -Time FTE FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance 0.78 0.78 0.78 1.78 1.00 - - 1.00 1.00 - 4.00 4.00 4.00 9.00 5.00 4.78 4.78 3.78 7.78 4.00 9.56 9.56 9.56 19.56 10.00 Total FTE 9.56 9.56 9.56 19.56 10.00 Fiscal Year 2018 4 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire & Rescue Central Mission Statement Provide Fire Suppression, Emergency Medical Services and Transport, and other emergency services to the citizens and visitors of Monroe County in a professional and effective manner. Services Provided Through eight career / volunteer fire stations with cross - trained firefighter / emergency medical personnel, provide to the unincorporated areas of Monroe County and the City of Layton: Fire Suppression Emergency Response to Medical Emergencies Advanced and Basic Life Support Emergency Response to Vehicular and Other Accidents Emergency Medical Transport of Patients to Local Medical Facilities Emergency Medical Transport of Patients to Regional Trauma Center Financial and Operational Support to Volunteer Fire Associations Advisory Board Board of Governors, Fire and Ambulance District 1 Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Implement a Comprehensive Background Check Program Improve Volunteer Accountability& Retention Implement a Recycling Program at Fire Stations Viability of Commercial Hauler Implement a Stipend Review Process Assure Volunteer Expenditures of County Funds Implement Computer Assisted Dispatch System Accurately Capture Dispatch and Response Times Train Personnel to Reduce Number of Personnel Injuries Achieve 30% Reduction in Personnel Injuries Train Personnel to Reduce Number of Vehicle Accidents Achieve 50% Reduction in Back -Up Accidents Annually 100.00 100.00 100.00 Annually 100.00 100.00 100.00 Annually 100.00 90.00 90.00 Annually 80.00 100.00 100.00 Annually 8.00 13.00 13.00 Annually 1.00 5.00 5.00 Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 7,859,334 8,119,473 8,695,563 8,695,563 8,857,550 1.9% Operating Expenditures 1,506,959 1,859,184 1,935,808 1,835,808 2,105,949 8.8% Capital Outlay Expenditures 292,572 604,319 139,500 239,500 139,500 - % Total Budget 9,658,866 10,582,975 10,770,871 10,770,871 11,102,999 3.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Fire &Ambulance District 1 L &M Key 9,658,866 10,582,975 10,770,871 10,770,871 11,102,999 3.1% Total Revenue 9,658,866 10,582,975 10,770,871 10,770,871 11,102,999 3.1% Fiscal Year 2018 5 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire & Rescue Central Fiscal Year 2018 6 Emergency Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 0.22 0.22 0.22 0.22 - Protective Service Workers 93.00 93.00 95.00 93.00 (2.00) Professionals 3.22 3.22 2.22 3.22 1.00 Total Full -Time FTE 96.44 96.44 97.44 96.44 (1.00) Total FTE 96.44 96.44 97.44 96.44 (1.00) Fiscal Year 2018 6 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire & Rescue Coordinator /Fire Academy Mission Statement Provide direction and managerial oversight of the Emergency Services to ensure effective fire and emergency medical services, fire prevention anc education, emergency management, Trauma Star medical helicopter, Key West International Airport aircraft firefighting, and other programs. Provide quality training programs to ensure firefighting personnel are appropriately prepared to respond and mitigate fire, medical and other emergencies. Services Provided Managerial Oversight Development and Delivery of Training Programs Budgetary Control and Management Program Development Policy Development and Enforcement Safety Program Compliance Supply and Equipment Purchasing, Delivery and Repairs Facilities and Apparatus Maintenance Coordination Advisory Board Objective /Performance Measures FY 2015 Actual FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Increase Number of State Certified Volunteer Firefighters FY 2018 Change General Fund 438,696 423,328 582,335 Number of Students Passed 1st Responder Course 598,955 Annually 11.00 12.00 776,137 12.00 Number of Students Passed FFI Course 864,466 Annually 0.00 20.00 Misc Special Revenue Fund 20.00 Number of Students Passed FFII Course - Annually 0.00 15.00 - % 15.00 Offer Appropriate Fire /EMS Curriculum, Achieve 90% Pass Rate 1,142,319 Annually 0.00 90.00 1,503,585 90.00 (Unit of measure represented as a %) Increase Performance, Education and Saftey of Career Firefighters Number of Students Passed Fire Officer / Course Annually 20.00 40.00 40.00 Number of Students Passed Fire Officer// Course Annually 20.00 40.00 40.00 Number of Students Passed Pump Operations Course (Pump course offered once Annually 25.00 25.00 25.00 per year with 25 each class) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 962,932 972,740 1,135,921 1,135,921 1,180,666 3.9% Operating Expenditures 192,156 168,162 310,880 312,690 322,919 3.9% Capital Outlay Expenditures 59,745 1,417 - - - - % Total Budget 1,214,833 1,142,319 1,446,801 1,448,611 1,503,585 3.9% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change General Fund 438,696 423,328 582,335 582,335 598,955 2.9% Mstd - Ping /bldg /code /fire Mar 776,137 718,991 864,466 864,466 899,630 4.1% Misc Special Revenue Fund - - - 1,810 5,000 - % Total Revenue 1,214,833 1,142,319 1,446,801 1,448,611 1,503,585 3.9% Fiscal Year 2018 7 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire & Rescue Coordinator /Fire Academy Fiscal Year 2018 8 Emergency Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 4.00 4.00 3.00 3.00 - Officials & Administrators 2.00 3.00 3.00 3.00 - Protective Service Workers 1.00 2.00 2.00 2.00 - Professionals 2.00 1.00 2.00 2.00 - Total Full -Time FTE 9.00 10.00 10.00 10.00 - Total FTE 9.00 10.00 10.00 10.00 - Fiscal Year 2018 8 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services EMS Administration Advisory Board * EFFECTIVE FY15, EMS ADMINISTRATION IS COMBINED WITH FIRE RESCUE CENTRAL Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures - (185) - - - - % Total Budget - (185) - - - - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Fire & Ambulance District 1 L &M Key - (185) - - - - % Total Revenue - ( 185) - - - - % Fiscal Year 2018 9 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Emergency Management Mission Statement Provide planning, preparedness for, and coordination of response activities to events which threaten the health and safety of Monroe County residents and visitors, and which may damage property and affect the economy within the County. These events include: hurricanes, tornadoes, waterspouts, mass immigration, hazardous materials accidents, terrorist activities, large fires, air crashes, civil disorders, a possible accident at the FP &L Turkey Point Nuclear Power Plant or nuclear attack. Services Provided Emergency Management creates plans for any event that might impact the infrastructure of the County or the safety of its residents and visitors, works to find ways that will mitigate their impact, responds to these events, and coordinates recovery efforts by County and outside agencies. Emergency Management also provides training for volunteers, facilitates public education on many levels, and designs and participates in exercises that increase awareness of threats and our ability to respond as well as enhancing preparedness of all agencies that would participate in such an event. Advisory Board Budgetary Cost Summary FY 2015 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Obtain Grants to Fund Personnel, Equipment, and Planning, Training, and 421,382 321,271 53.0% Operating Expenditures Exercises for Emergency Prep 301,991 127,248 444,073 127,829 Grants Obtained to Fund Personnel, Equipment, and PT &E Annually 517,740.00 604,470.00 403,223.00 Planning, Training, and Exercises for Emergency Preparedness 17,000 - - % Total Budget Exercises to Test Capability of Emergency Responders Annually 10.00 10.00 10.00 Maintain Emergency Plans Annually 100.00 100.00 100.00 Training of County Emergency Responders Annually 72.00 90.00 90.00 Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 383,983 445,192 209,952 421,382 321,271 53.0% Operating Expenditures 257,477 301,991 127,248 444,073 127,829 0.5% Capital Outlay Expenditures 4,158 19,553 - 17,000 - - % Total Budget 645,617 766,736 337,200 882,454 449,100 33.2% FY 2015 Revenue Sources Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change General Fund 232,131 316,695 337,200 337,200 449,100 33.2% Governmental Fund Type Grants 413,487 450,041 - 545,254 - - % Total Revenue 645,617 766,736 337,200 882,454 449,100 33.2% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Administrative Support 0.90 0.90 0.90 0.90 - Officials & Administrators 0.85 0.85 1.00 1.00 - Technicians - - - 1.00 1.00 Total Full -Time FTE 1.75 1.75 1.90 2.90 1.00 Total FTE 1.75 1.75 1.90 2.90 1.00 Fiscal Year 2018 10 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire Marshal Mission Statement In partnership with the building official, assure fire safety compliant structures. Through fire prevention, code enforcement and education, and fire investigative services, we strive to minimize the effect of fires, hazardous materials releases, and other natural or man -made emergencies on the environment, the economy, and the quality of life in Monroe County. Services Provided Fire Code Enforcement Site Plan Review Building Plan Review Fire Protection Systems Plan Review Certificate of Occupancy Inspections for Fire Code Compliance Community Education Fire Investigations for Cause & Origin Advisory Board Objective /Performance Measures Frequency FY 2016 Actual FY 2017 Target FY 2017 FY 2018 YTD Target Conduct Investigations of Structure Fires Budgetary Cost Summary Actual Actual Adopted Amended Investigate, Log, and Generate ReportforAll Structure Fires Annually 50.00 100.00 100.00 Educate Children in Fire, Life Safety, and Prevention 361,560 4.9% Operating Expenditures 63,465 86,422 Visit Schools and Day Cares with Fire Prevention Training Annually 3.00 6.00 6.00 Fire Hydrant Installation 448,697 448,697 466,014 3.9% Coordinate and Faciliatate Installation of Hydrants in Upper & Lower Keys Annually 11.00 10.00 10.00 (Hydrant expenditures are based on the availability of funds) Implement Fire Inspections & Plan Reviews into New Incident Reporting Software (CAD) Aiding in an Emergency at a Commercial Property by Identifying Specifics Annually 100.00 100.00 (water supply, rescue apparatus access, etc.) Offer Grade Specific Fire Safety Education Lessons Mentoring Opportunities Provided to HS Students Quarterly 4.00 4.00 Reduce Number of Preventable Fire Hazards Inspect All New and Remodeled Commercial Properties Annually 50.00 100.00 100.00 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 317,533 319,819 344,737 344,737 361,560 4.9% Operating Expenditures 63,465 86,422 103,960 103,960 104,454 0.5% Total Budget 380,998 406,240 448,697 448,697 466,014 3.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 380,998 406,240 448,697 448,697 466,014 3.9% Total Revenue 380,998 406,240 448,697 448,697 466,014 3.9% Fiscal Year 2018 11 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire Marshal Fiscal Year 2018 12 Emergency Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 1.00 1.00 1.00 - Protective Service Workers 2.00 2.00 2.00 2.00 - Total Full -Time FTE 3.00 3.00 3.00 3.00 - Total FTE 3.00 3.00 3.00 3.00 - Fiscal Year 2018 12 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services LOSAP Services Provided LOSAP (Length of Service Award Plan) was implemented on June 21, 1999 by Ordinance 026 -1999. LOSAP provides benefits to certain eligible firefighters and emergency medical services volunteers who have achieved at least 10 years of active service and have reached the age of 60. Advisory Board The plan administrator is the Board of County Commissioners (BOCC). Monroe County Fire Rescue manages the plan and each year requests and obtains a new actuarial report and presents it to the BOCC for approval. Included in the report is the annual contribution amount necessary to keep the plan on track. This amount is estimated and budgeted in Fund 141 Fire and Ambulance District 1, 11500 530340. Each year after receiving the report, funds are transferred from Fund 141 Fire and Ambulance District 1 to the LOSAP Trust Fund 610, along with funds to cover actuarial administrative service fees. Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 2,774 40,561 39,616 39,616 48,000 21.2% Total Budget 2,774 40,561 39,616 39,616 48,000 21.2% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change FIRE & EMS LOSAP TRUST FUND 2,774 40,561 39,616 39,616 48,000 21.2% Total Revenue 2,774 40,561 39,616 39,616 48,000 21.2% Fiscal Year 2018 13 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Impact Fees Fire & EMS Services Provided Impact fees are collected as an assessment on building permits issued for projects in unincorporated Monroe County and are used exclusively for the capital expansion of the county's fire infrastructure in a manner consistent with the capital improvements plan of the comprehensive plan, including the installation and retrofit of fire hydrants and wells. Chapter 126 of the Monroe County Code establishes the collection of impact fees. The disbursal of such funds require the approval of the Board of County Commissioners. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Revenue - - 97,038 97,038 102,384 5.5% Fiscal Year 2018 14 Emergency Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Capital Outlay Expenditures - - 97,038 97,038 102,384 5.5% Total Budget - - 97,038 97,038 102,384 5.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Impact Fees Fund - Fire & EMS - - 97,038 97,038 102,384 5.5% Total Revenue - - 97,038 97,038 102,384 5.5% Fiscal Year 2018 14 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Fire & Rescue Key West Airport Mission Statement Provide fire suppression and emergency care for potential aircraft crashes, emergency landings, and any emergencies at the county airport in a professional, efficient manner. Services Provided Emergency Response to Aircraft Emergencies EMS Support at the Airport Respond to all Unknown Hazardous Incidents Connected to the Airport Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Implement Airport Employee Training Program FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Employees Trained in CPR, AED and First Aid by 10 Adopted Annually 10.00 10.00 Change 10.00 1,267,305 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,004,409 1,150,581 1,250,422 1,250,422 1,286,783 2.9% Operating Expenditures 147,672 116,725 236,517 226,517 241,507 2.1% Capital Outlay Expenditures 31,960 - 3,500 13,500 3,500 - % Total Budget 1,184,041 1,267,305 1,490,439 1,490,439 1,531,790 2.8% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Key West Intl Airport 1,184,041 1,267,305 1,490,439 1,490,439 1,531,790 2.8% Total Revenue 1,184,041 1,267,305 1,490,439 1,490,439 1,531,790 2.8% FY 2015 Position Summary Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Protective Service Workers 12.00 12.00 11.00 12.00 1.00 Professionals 1.00 1.00 1.00 1.00 - Total Full -Time FTE 13.00 13.00 12.00 13.00 1.00 Total FTE 13.00 13.00 12.00 13.00 1.00 Fiscal Year 2018 15 Emergency Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Emergency Services Upper Keys Health Care Taxing District Advisory Board This program was eliminated in FY17 by the Board of County Commissioners Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 11,599 12,090 12,297 12,297 - (100.0 %) Operating Expenditures 133,235 3,303 206,084 206,084 - (100.0 %) Total Budget 144,833 15,393 218,381 218,381 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Upper Keys Healthcare Taxing District 144,833 15,393 218,381 218,381 - (100.0 %) Total Revenue 144,833 15,393 218,381 218,381 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 0.14 0.14 0.14 - (0.14) Total Full -Time FTE 0.14 0.14 0.14 - (0.14) Total FTE 0.14 0.14 0.14 - (0.14) Fiscal Year 2018 16 Emergency Services Budget & Finance Proposed FY18: FY18 Revenue Source Adopted General Fund $960,497 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $0 $960,497 FY18 Revenue Source KIN General Fund 100% C Other Ad Valorem 0% Non Ad Valorem 0% O Capital Funds 0% Expenditures by Department Expenditures by Department OMB Grants Management Purchasing Total Adopted Adopted Propsed FY FY16 Budget FY17 Budget FY18 Budget Change 477,982 489,530 589,657 20.5% 189,474 199,324 199,930 0.3% 202,264 206,186 170,910 -17.1% 869,720 895,040 960,497 7.3% FY18 Expenditures by Department OMB 18% C€ Grants Management Purchasing Budget & Finance Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Propsed FY18 FY16 Budget FY17 Budget FY18 Budget Change 692,633 747,721 812,142 8.0% 171,087 147,319 148,355 -13.9% 6,000 - - - 100.0% 869,720 895,040 960,497 2.9% Budgetary Cost Summary 1,200,000 1,000,000 800,000 Personnel Expenditures 600,000 ... ...... ...... .... rr Operating Expenditures 400,000 Capital Outlay Expenditures 200,000 €fffxxxfffff€ xxxxxxxxxxx€ xxxxxxxxxx xxxxxxxxxxxx rxxxxxxxxxr rxxxxxxxxxxs € xxxxxxxxxxx€ xxxxxxxxxxxx rxxxxxxxxxxs FY16 Budget FY17 Budget FY18 Budget Adopted Adopted Propsed FY18 FY16 Budget I FY17 Budget I FY18 Budget Change FTE History 8.00 1 8.00 9.00 1 1.00 FY18 Change FTE increase from Worker's Comp Budget County of Monroe The Florida Keys Monroe County Office of Management and Budget 1100 Simonton Street, Rm 2 -213 Key West, FL 33040 (305) 292 -4466 Phone (305) 292 -4515 Fax MEMORANDUM BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District 1 Heather Carruthers, District 3 Sylvia J. Murphy, District 5 Date: April 21, 2017 To: Roman Gastesi, County Administrator From: Tina Boan, Budget Director Subject: FYI Proposed Budget Office of Management and Budget is proposing a flat budget for FYI 8. We are not requesting any enhancements; we have reduced our Purchasing budget to accommodate our Merit/COLA. We have agreed to take a position from Employee Services/Worker's Comp. The position is currently vacant. The moving of this position should provide a better billing and budget resource for Worker's Compensation and Group Insurance Administration, freeing up Group Administration so that staff can work and dedicate more time to program implementation. Thank you for your consideration and we look forward to discussing our budget submission with you. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budget & Finance Budget & Finance Organizational Chart Total Full -Time Equivalents (FTE) = 9.00 Office of Management & Budget Total Full -Time Equivalents (FTE) = 6.00 Grants Management Total Full -Time Equivalents (FTE) = 2.00 Purchasing Total Full -Time Equivalents (FTE) = 1.00 Fiscal Year 2018 1 Budget & Finance Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budget & Finance Business Center Vision Provide administrative tools, techniques and consultation to county departments to optimize performance in all areas of the county budget. Preparation and oversight of the county's budget during the three phases of budget implementation. Implement, monitor and revise the county's purchasing policy in order to ensure goods and services are secured in the most economical and efficient manner. Identify, apply for and monitor grant applications and implementation. Mission Statement To provide all county departments support with the budget, grant and purchasing needs in accordance with policies determined by the Board of County Commissioners and the Florida Statutes. Services Provided The Divison of Budget & Finance provides financial and resource management in 6 key areas: • Financial Support- Guidance in the preparation and implementation of operating and capital budgets • Financial Services- Maintenance of department budgets via transfers, resolutions & budget amendments during the year • Financial Planning- Debt Management, Revenue Forecasting, and expenditure analysis • Financial Systems- Enterprise -wide software programs, including GovMax & assistance with Finance Pentamation system • Procurement- Purchasing services, proposals, bid coordination, oversight of the County's Purchasing Policy • Grant Administration- Provide assistance for internal grants to local agencies with funding from federal and state agencies Strategic Goals Excellent governance through responsible management of county budget to ensure and sustain fiscal strength and stability. Revenue Sources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Grants Management 113,631 140,541 199,324 199,324 199,930 0.3% Office of Management & Budget 581,461 474,963 489,530 648,204 589,657 20.5% Purchasing 154,812 90,723 206,186 206,186 170,910 (17.1 %) Total Budget 849,904 706,227 895,040 1,053,714 960,497 7.3% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change General Fund 716,717 616,977 895,040 895,040 960,497 7.3% Governmental Fund Type Grants 133,187 89,250 - 158,674 - - % Total Revenue 849,904 706,227 895,040 1,053,714 960,497 7.3% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Office of Management & Budget 6.00 5.00 5.00 6.00 1.00 Grants Management 1.00 2.00 2.00 2.00 - Purchasing 1.00 1.00 1.00 1.00 - Total Full -Time FTE 8.00 8.00 8.00 9.00 1.00 Total FTE 8.00 8.00 8.00 9.00 1.00 Fiscal Year 2018 2 Budget & Finance Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budget & Finance Office of Management & Budget Mission Statement Provide strategic planning and support to Monroe County government, which will promote efficient management practices, sound financial budgeting, and competitive procurement county -wide, while maintaining the highest standards of ethics, integrity and prudent expenditure of public funds. Services Provided Develop, implement, and monitor annual operating and capital budgets by following Florida Statutes. Financial analysis, Revenue and Expenditure Forecasting and reporting. Provide budget assistance to all County Departments. Major Variances 1 FTE is being moved from Worker's Compensation /Employee Services to OMB. Advisory Board None Budgetary Cost Summary FY 2015 Actual FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Effective allocation of resources to meet current operating and capital needs 350,681 448,134 434,717 Process Budget Transfer Requests Quarterly 0.00 2,000.00 0.00 2,000.00 Resolutions prepared and posted Monthly 0.00 400.00 0.00 400.00 Review all County contracts Monthly 0.00 450.00 0.00 450.00 Maintain stable, protected reserves 22,500 - - % Emergency Hurricane /Disaster Reserve Balance Annually 1 000,000.00 0,000,000.00 Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 392,831 350,681 448,134 434,717 547,049 22.1% Operating Expenditures 186,012 124,282 41,396 190,987 42,608 2.9% Capital Outlay Expenditures 2,618 - - 22,500 - - % Total Budget 581,461 474,963 489,530 648,204 589,657 20.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 448,274 385,712 489,530 489,530 589,657 20.5% Governmental Fund Type Grants 133,187 89,250 - 158,674 - - % Total Revenue 581,461 474,963 489,530 648,204 589,657 20.5% Total FTE 6.00 5.00 5.00 6.00 1.00 Fiscal Year 2018 3 Budget & Finance FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 4.00 4.00 3.00 4.00 1.00 Officials & Administrators 2.00 1.00 2.00 2.00 - Total Full -Time FTE 6.00 5.00 5.00 6.00 1.00 Total FTE 6.00 5.00 5.00 6.00 1.00 Fiscal Year 2018 3 Budget & Finance Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budget & Finance Grants Management Services Provided *Administer and monitor human service organization contracts; *Prepare the County's annual Edward Byrne Memorial Justice Assistance Grants (including both Federal and State pass -thru allocations) and the annual RSAT application; obligate all grant funds; *Manage grants assigned to the department to ensure grant implementation and compliance including Byrne, RSAT, State Energy Program, CJMHSA, and Monroe County Sheriff's Office grants; *Prepare grant applications assigned to the department; *Administer grants /contracts assigned to the department; *Manage Public Assistance program (FEMA reimbursement); *Monitor state and federal legislation for potential funding opportunities, disseminate this information to all departments, and assist department! with grant applications when possible; *Prepare legislative agenda, appropriations requests, and legislative advocacy in conjunction with state and federal lobbyists; *Monitor pending state and federal legislation for programmatic and budgetary impacts; *Provide direct support to the following advisory boards: Human Services Advisory Board, Substance Abuse Policy Advisory Board, and CJMHSA Advisory Council; *Development of Strategic Plan; coordination of annual Action Plans. Advisory Board • Human Service Advisory Board • Substance Abuse Policy Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 113,631 140,541 199,324 199,324 199,930 0.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 113,631 140,541 199,324 199,324 199,930 0.3% Total Revenue 113,631 140,541 199,324 199,324 199,930 0.3% Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 103,603 131,266 180,554 180,554 185,630 2.8% Operating Expenditures 8,559 9,275 18,770 18,770 14,300 (23.8 %) Capital Outlay Expenditures 1,469 - - - - - % Total Budget 113,631 140,541 199,324 199,324 199,930 0.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 113,631 140,541 199,324 199,324 199,930 0.3% Total Revenue 113,631 140,541 199,324 199,324 199,930 0.3% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 FY 2018 Preliminary Variance Administrative Support - 1.00 1.00 1.00 - Officials & Administrators 1.00 1.00 1.00 1.00 - Total Full -Time FTE 1.00 2.00 2.00 2.00 - Total FTE 1.00 2.00 2.00 2.00 - Fiscal Year 2018 4 Budget & Finance Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Budget & Finance Purchasing Mission Statement To provide quality purchasing and contracting support to all county departments in a timely, cost effective and professional manner. - Follow a strict Code of Ethics, avoiding the appearance of and preventing the opportunity for favoritism. -Seek to maximize the purchasing power of public funds, while promoting fair and open competition. - Strive to create a work environment that demonstrates teamwork, respect, integrity and honest communication. Services Provided Implement the Board's Purchasing Policy for all RFP's and contracts for goods and services. Process all department's purchasing orders. When required, purchase supplies and materials for all departments. Major Variances Reduced Salary budget for Temporary Staff Assistance Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 68,599 7,980 119,033 102,033 79,463 (33.2 %) Operating Expenditures 86,213 82,744 87,153 104,153 91,447 4.9% Total Budget 154,812 90,723 206,186 206,186 170,910 (17.1 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 154,812 90,723 206,186 206,186 170,910 (17.1 %) Total Revenue 154,812 90,723 206,186 206,186 170,910 (17.1 %) Fiscal Year 2018 5 Budget & Finance FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support - - - 1.00 1.00 Professionals 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 5 Budget & Finance Information Technology Proposed FY18: FY18 Revenue Source General Fund $2,769,827 Other Ad Valorem $0 Non Ad Valorem $0 Capital Funds $0 $2,769,827 FY18 Revenue Source KIN General Fund 100% C Other Ad Valorem 0% Non Ad Valorem 0% O Capital Funds 0% Expenditures Expenditures Information Technology Technology Replacement Total Adopted Adopted Proposed FY FY16 Budget I FY17 Budget I FY18 Budget Change 1,784,673 2,028,324 2,297,727 13.3% 338,000 338,000 472,100 39.7% 2,122,673 2,366,324 2,769,827 17.1% FY18 Expenditures Information Technology u Technology Replacement Information Technology Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,004,006 1,317,940 1,474,362 11.9% 844,167 810,412 910,465 12.3% 274,500 274,500 385,000 40.3% 2,122,673 2,402,852 2,769,827 15.3% Budgetary Cost Summary 3,000,000 Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 2,500,000 13.00 15.00 16.05 1.05 2,000,000 Vacant position reallocated from County Administrator FY18 Change 1 FTE Request for Enterprise Software Manager Reallocate Assistant County Administrator between departments Personnel Expenditures 1,500,000 ... ...... rr Operating Expenditures 1, 000, 000 xxxxxxxxxxx MMMMM MM xxxxxxxxxxxx rxxxxxxxxxxs rxxxxxxxxxxs MMMMMMMMMMMM rxxxxxxxxxxs Capital Outlay Expenditures xxxxxxxxx x: xxxxxxxxxxxx rxxxxxxxxxxs 500,000 . xxxx xxxxxxxx€ =xxxxxxxxxxx €xxxxxxxxxxx: xxxxxxxxxxxx xxxxxxxxxxxx x..xxxxxxxxxxx rxxxxxxxxxxs rxxxxxxxxxxs .... rxxxxxxxxxxs €xxxxxxxxxxx€ xxxxxxxxxxxx FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 13.00 15.00 16.05 1.05 FY17 Change Vacant position reallocated from County Administrator FY18 Change 1 FTE Request for Enterprise Software Manager Reallocate Assistant County Administrator between departments fi ` BOARD OF COUNTY COMMISSIONERS � itt "23 Co unty of Monroe Mayor Gcorgcicugcnt, District 2 .; < Mayor Pro Tern David Mice, District 4 • I • heUri(a Keys Feather Carruthers, District 3 �' Danny L. Kolhage, District 1 Sylvia J. Murphy, District 5 Information Technology Department OFFICE of the COUNTY ADMINISTRATOR 1100 Simonton St., Suite 205 Key West, Florida 33040 To: Roman Gastesi, County Administrator From: Alan MacEachern, Director of Information Technology Date: April 4, 2017 Re: 2018 Budget Memorandum In accordance with the 2018 budget instructions, and the direction you provided, our team has developed the following budget request for the Information Technology department, which manages two Organization Codes (05002 for Information Systems and 05003 for Technology Replacement): A focus in this budget cycle was on identifying known and anticipated annual payments for software maintenance, hardware maintenance, software updates, etc. In addition to identifying these payments, we also attempted to move budget items to the account that they would most likely be recorded in. This resulted in us moving many maintenance items from 05002- 530340 (Other contractual Service) to 05003- 530450 (Repair and Maintenance). That is why I have provided the combined budget summary above, as it highlights that although budget requests were adjusted in each Organization Code, the 2018 Operating Expenses and Capital Outlay total remains flat to the 2017 Adopted budget. The 2418 Budget includes $250,000 in Capital Outlay which could be used for the following: MCTV Refresh - $100,000 MCTV studios in Key West and Key Largo need approximately S50K each to upgrade equipment which would enable us to broadcast at the highest resolution Standard Definition output supported by both Comcast and ATT. Currently, we are able to achieve that output in the Marathon studio because of studio upgrades performed in 2016 and 2017 but have both video and audio challenges in Key West and Key Largo. This item would also enable the addition of unobtrusive monitors to the Commissioner workspaces in Key Largo and new display TVs for the Key Largo BOCC Chamber. 2017 Adopted 2018 Requested 05002 Sub -Total of Operating Expenses $746,912.00 $572,812.00 05003 Sub -Total of Operating Expenses $53,500.00 $162,100.00 05003 Sub -Total of Capital Outlay $274,500.00 $250,000.00 Total $1,084,912.00 i $1,084,912.00 A focus in this budget cycle was on identifying known and anticipated annual payments for software maintenance, hardware maintenance, software updates, etc. In addition to identifying these payments, we also attempted to move budget items to the account that they would most likely be recorded in. This resulted in us moving many maintenance items from 05002- 530340 (Other contractual Service) to 05003- 530450 (Repair and Maintenance). That is why I have provided the combined budget summary above, as it highlights that although budget requests were adjusted in each Organization Code, the 2018 Operating Expenses and Capital Outlay total remains flat to the 2017 Adopted budget. The 2418 Budget includes $250,000 in Capital Outlay which could be used for the following: MCTV Refresh - $100,000 MCTV studios in Key West and Key Largo need approximately S50K each to upgrade equipment which would enable us to broadcast at the highest resolution Standard Definition output supported by both Comcast and ATT. Currently, we are able to achieve that output in the Marathon studio because of studio upgrades performed in 2016 and 2017 but have both video and audio challenges in Key West and Key Largo. This item would also enable the addition of unobtrusive monitors to the Commissioner workspaces in Key Largo and new display TVs for the Key Largo BOCC Chamber. Technology Refresh — Desktop 1 Laptop 1 Monitors - $150K We will have more than 150 desktops /laptops that have an expired warranty and are running older, less powerful hardware by the end of 2017. This item would allow us to replace 140 of those devices plus a second monitor for 100 of those new implementations. Two monitors increase productivity and are becoming the standard for new implementations in the County. Enhancements Requested Beyond existing budget allocations, the IT Department is also requesting your consideration of several additional items. I have divided the request up into requests for additional employees /contractors and requests for additional technology spend. They are detailed below: Requested Enhancement # PCs Cost Per PC PC Cost $40,000A0 # of PCs Needing Extra Monitor Cost Per Monitor Monitor Cost Grand Total Desktop 120 $750 $90,000 $200,000.00 80 $250 $20,000 Technology Laptop 20 $1,550 $31,000 $30,000.00 20 $250 $5,000 FTE Storage Area Network $125,000.00 Technology Total $121,000 $25,000 $146,000 Enhancements Requested Beyond existing budget allocations, the IT Department is also requesting your consideration of several additional items. I have divided the request up into requests for additional employees /contractors and requests for additional technology spend. They are detailed below: Requested Enhancement 2018 Cost Upgrade to Office 365 $40,000A0 Technology Satellite Communications $75,000.00 Technology Employee - Manage Enterprise Software $100,000.00 FTE Phone Service For Constitutionals - CIP Increase $200,000.00 CIP Increase Server Refresh $50,000.00 Technology Contractor - Deve €op Policies & Procedures $73,000.00 Contract Employee Text Archiving $30,000.00 Techn000gy Employee - Manage Training $80,000.00 FTE Storage Area Network $125,000.00 Technology Additional Employees 1 Contractors Additional Employee to Manage Enterprise Software - $100,000 Monroe County IT currently performs several roles (varying by department) in support of business process software used by various departments. However, we do not have sufficient resources to assist all Departments when they are seeking new software solutions for their operational effectiveness. I anticipate owning the management of system upgrades such as Community Plus or the selection/purchase/implementation of new software packages so that departments can focus on their needs and leave the IT management to my team. I anticipate consolidating all business process software efforts into one team of IT resources following a consistent and repeatable Process - which will enable much greater predictability and increase the probability of meeting the requirements of the various departments. This employee would manage that effort and the team that participates in this activity set. This would be an improved service we could offer County departments. Additional Contract Labor In Support Of Risk Assessment and Developing/Implementing Policies & Procedures - $73,000 Audit recommendations have highlighted that Monroe County has not created and completed a coordinated Risk Assessment. Monroe County also does not have a coordinated set of IT policies and procedures to mitigate risks identified in a risk assessment. Examples of potential policies include but are not limited to: - Information Security (password management, data classification/protection, backup plan....) - Business Continuity 1 Disaster Recovery Software Development 1 Software Configuration Problem Management I estimate that a qualified contractor could create /execute the risk assessment (with the help of internal resources) and make significant progress in the development of the most critical of the policies and procedures during a 6 month period. Resources with that skillset are available for around $70 an hour (approximately 573,000 over a 6 month period). Additional Employee In Support of Training (Internal and External) - $$4,000 Currently, Monroe County has no central training resource that prepares, coordinates and provides training solutions. Departments pursue training on a case by case basis and negotiate individual deals. I have had significant experience and great success through providing a qualified individual to lead that activity and develop in- house training opportunities in a coordinated fashion. I believe that there are significant benefits available to Monroe County through optimizing the existing training we do and through increasing the in -house and online training options available. This enhancement request would fund a resource to set up and administer that activity. Technology Spend Upgrade to Office 365 - $40K per year in additional license costs Monroe County will have to spend approximately $25K between this year and next to bring our Exchange environment to where it needs to be. Alternatively, we could transition to the online offering by Microsoft (Office 365 or 03 65) this year and not have to spend that money on hardware. 0365 introduces several functionality benefits (online personal storage, online document sharing, enhanced web access, 50GB mailboxes) but would also position us in a more secure and resilient environment supported by Microsoft in multiple data centers around the US — our best architecture in the event of a direct hit from a hurricane. According to Gartner and most other research organizations, Microsoft will make it very difficult to NOT transition to 0365 by 2020. Recent conversions to 0365 include more than a million federal, state and local government licenses in entities like: Florida department of Health Miami Dade County City of Chicago US Dept. Of Veteran's Affairs Highlands County City of Wauchula EPA Sumter County City of Houston State of Minnesota Ethan County Miami Gardens State of Texas Hardee County Miami Lakes I plan to use the $25K I would otherwise spend on hardware to plan, execute and pay the 2017 licensing required from a move to 0365. In this budget enhancement, I would like to request the additional 40K per year this transition to 0365 will require in our 2018 and future year budgets. Satellite Communications Capability - $75K Monroe County is highly dependent on internet and phone traffic, particularly during time of emergency when there is a strong need to be able to communicate with other Local, State and Federal entities. The geography of our island chain has left us with only two providers for terrestrial network services and those provider networks are at great risk during a hurricane. We anticipate requiring satellite communications in the aftermath of a direct hit from a hurricane because those two network providers would likely be impacted and unable to meet our needs post hurricane. This enhancement request would fund the purchase of a mobile satellite communications hub that we could utilize in a stand -alone fashion or integrate into whatever network capacity was available at our chosen disaster response site. Phone Service For Constitutionals — $200K — Additional CIP (Added to $880K) Monroe County is currently preparing to select and deploy a modern replacement for our legacy phone switch during 2017. The deployment strategy we are pursuing is to deploy to BOCC employees first and then to Constitutional Offices once the system has been successfully deployed. There are two approaches to deploying Voice Over Internet Protocol (VOIP) phones to the Constitutional Offices: Deploy Inside Constitutional Networks It is technically possible to deploy phones that actually connect into networks controlled by individual Constitutional Officers. This approach would introduce a significant amount of complexity into the phone service architecture and make phone service heavily reliant on the ability of the Constitutional Officer IT organizations to provide a well- managed and coordinated network. Dgploy Outside of Constitutional Networks It is possible to deploy phones that connect to BOCC network connections only. This approach involves procurement of additional network components and the introduction of additional cable runs. It greatly simplifies support of the overall voice infrastructure and allows the BOCC to provide the best level of service. This request is to add $200K to the $880K original amount budgeted for the Phone Switch Replacement using the same funding mechanism used for the S8 80K — CIP. For a summary of the status of the current $880K budget, please see the chart below: Phone Starting Project Balance Notes Date PO # Description Amount $880,000.00 Magnolia Public Works 6/28/2016 55733 5500 48 Port Switch $2,833.02 $877,166.98 Facility Magnolia Public Works 7/13/2016 55810 UPS Rack Mount $1,304.37 $875,862.61 Facility 8/2/2016 56077 Cabinet Cage $2,038.27 $873,824.34 Key West library Wiring Network Hardening the Network - 9/8/2016 56123 Configuration $2,400.00 $871,424.34 Introduce Spanning Tree 5500 48 port Plantation Key (Roth 10/13/2016 56372 Switch /Support $27,447.63 $843,976.71 Building) Switch 10/19/2015 56498 Labor to install Cat 6 $15,650.00 $828,326.71 Key West Library Wiring 11/4/2016 56854 Cisco ISR 4451 $45,152.80 $783,173.91 4 Main Network Routers 10GB Modules needed for ES500/E4800/E4500 the Switches at the Key West 12/5/2016 56903 module $1,646.16 $781,527.75 Library, DJJ, and Jail Wiring Building in Wiring see "B" preparation for V01P Phone 12/6/2016 56912 Addendum $3,131.91 $778,395.84 Sysytem Wiring Building in Wiring see "A" preparation for V01 Phone 2/27/2017 57374 Addendum $3,715.00 $774,680.84 Sysytem 3/2/2017 57390 Phone Jacks Cards 1 $1,910.030 $772,770.84 Roth /Ellis Building Phone Server Refresh - $60K We currently have 7 servers which were purchased in 2012 and will lose vendor support in 2017. These physical servers host a total of 73 virtual servers and support many applications and functions critical to the County. In this enhancement request, I propose purchasing 3 modem servers with significant memory capabilities and consolidating the 73 virtual servers in the 3 modern servers — retiring the 7 servers that will lose vendor support. Text Archiving - $20K - $30K per year Currently we do not archive text messages on government issued cellular devices. That capability is available and can be purchased from AT&T and Verizon (our 2 cellular carriers) for between $5 and $S a device per month. Given we currently have 300 Monroe County issued cellular devices, this service adds an annual cost of between $20K and $30K per year. Of note in this enhancement request is that there is no technical archiving solution for iMessage ( Apple's proprietary device to device messaging service ) and thus it would have to be disabled on all devices. Storage Area Network - $125K - Future Expenditure We have a Storage Area Network (SAN) which provides several critical functions: It serves as important storage for many of our servers It provides shared drive file stores for departments within the County It provides backup storage for critical data Replacement of the SAN would be approximately $125K. This SAN was expected to not be supported by the manufacturer (Dell) based on its age and technology but we just received confirmation that they are continuing to offer support for at least one more year. Based on that new availability of support, this is a lower priority enhancement request for this year — but will likely be a critical request next year. etc. Jacks & Parts Wiring Building in preparation for V01P Phone 3/16/2017 57479 Wiring Building $2,815.00 i $769,955.84 sysytem Server Refresh - $60K We currently have 7 servers which were purchased in 2012 and will lose vendor support in 2017. These physical servers host a total of 73 virtual servers and support many applications and functions critical to the County. In this enhancement request, I propose purchasing 3 modem servers with significant memory capabilities and consolidating the 73 virtual servers in the 3 modern servers — retiring the 7 servers that will lose vendor support. Text Archiving - $20K - $30K per year Currently we do not archive text messages on government issued cellular devices. That capability is available and can be purchased from AT&T and Verizon (our 2 cellular carriers) for between $5 and $S a device per month. Given we currently have 300 Monroe County issued cellular devices, this service adds an annual cost of between $20K and $30K per year. Of note in this enhancement request is that there is no technical archiving solution for iMessage ( Apple's proprietary device to device messaging service ) and thus it would have to be disabled on all devices. Storage Area Network - $125K - Future Expenditure We have a Storage Area Network (SAN) which provides several critical functions: It serves as important storage for many of our servers It provides shared drive file stores for departments within the County It provides backup storage for critical data Replacement of the SAN would be approximately $125K. This SAN was expected to not be supported by the manufacturer (Dell) based on its age and technology but we just received confirmation that they are continuing to offer support for at least one more year. Based on that new availability of support, this is a lower priority enhancement request for this year — but will likely be a critical request next year. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Information Technology Information Technology Organizational Chart Total Full -Time Equivalents (FTE) = 16.06 Information Technology Total Full -Time Equivalents (FTE) = 16.06 Fiscal Year 2018 1 Information Technology Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Information Technology Business Center Vision Technology is not an end but rather a means to an end, helping our County Staff, residents, and visitors efficiently access and utilize County services Mission Statement The mission of Monroe County Information Technology Department is to responsibly apply technology to enable communication, responsiveness and collaboration with our citizens and our community. Services Provided IT Help Desk and Application support Website, Social Media and Mobile Applications Phone and PBX services Network and I Services Monroe County Television Strategic Goals 1. Monitor expenditures to ensure that they remain within budget guidelines 2. Monitor equipment inventory and maintain equipment properly 3. Create, administer and support a reliable and efficient application, communications, and network environment to enhance the productivity of County staff 4. Provide technology solutions designed to lower energy costs and promote sustainability FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Information Technology 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% Total Budget 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% Total Revenue 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Information Technology 13.00 13.00 15.00 16.05 1.05 Total Full -Time FTE 13.00 13.00 15.00 16.05 1.05 Total FTE 13.00 13.00 15.00 16.05 1.05 Fiscal Year 2018 2 Information Technology Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Information Technology Information Technology Mission Statement The mission of Monroe County Information Technology Department is to responsibly apply technology to enable communication, responsiveness and collaboration with our citizens and our community. Services Provided Management and operation of computer and communications technology including Information Technology for the BOCC, Public Broadcasting, most telephone service and backbone data communication for all of Monroe County government. Major Variances FY18 Budget includes additional money requested for: 1 New FTE request for Enterprise Software Manager ($101K) Enhancements Upgrade of Office 365 ($40K) Server Refresh ($60K) Emergency Satellite Communications ($75K) Technology Consulting Service ($24K) Repair and Maintenance ($11K) Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Budget Goals FY 2015 Actual Budget Goals Annually Closed Work Orders FY 2018 Preliminary Completed Work Orders by IT Monthly Inventory Audit 1,077,613 Inventory Tracking Annually Network Uptime 11.9% Network Availability Monthly Website Visitors 810,412 Website Visitors Monthly Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 891,003 1,077,613 1,317,940 1,317,940 1,474,362 11.9% Operating Expenditures 875,639 838,760 810,412 886,412 910,465 12.3% Capital Outlay Expenditures 105,533 123,127 274,500 198,500 385,000 40.3% Total Budget 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% Total Revenue 1,872,175 2,039,500 2,402,852 2,402,852 2,769,827 15.3% Fiscal Year 2018 3 Information Technology Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Information Technology Information Technology Fiscal Year 2018 4 Information Technology FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 3.00 3.00 3.00 3.00 - Officials & Administrators 2.00 2.00 2.00 2.05 0.05 Technicians 6.00 7.00 9.00 10.00 1.00 Professionals 2.00 1.00 1.00 1.00 - Total Full -Time FTE 13.00 13.00 15.00 16.05 1.05 Total FTE 13.00 13.00 15.00 16.05 1.05 Fiscal Year 2018 4 Information Technology County Attorney Proposed FY18: FY18 Revenue Source Adopted General Fund $1,441,293 Other Ad Valorem $851,002 Non Ad Valorem $3,930,157 Capital Funds $0 $6,222,452 FY18 Revenue Source General Fund tF Other Ad Valorem 63% Non Ad Valorem O Capital Funds 0% Expenditures by Department Expenditures County Attorney County Attorney- Risk Management Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change 2,163,207 2,103,219 2,292,295 9.0% 3,782,029 3,879,425 3,930,157 1.3% 5,945,236 5,982,644 6,222,452 4.0% FY18 Expenditures by Department County Attorney KC County Attorney - Risk Management County Attorney Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change 1,757,545 1,819,594 1,734,746 -4.7% 4,151,441 4,101,832 4,473,456 9.1% 36,250 61,218 14,250 -76.7% 5,945,236 5,982,644 6,222,452 4.0% Budgetary Cost Summary 7,000,000 . Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 6,000,000 15.60 15.43 14.93 (0.50) 5,000,000 County Attorney Positions allocated to Risk Management FY18 Change 1 FTE request for Support Staff County Attorney Positions reallocated to Risk Management and Infrastructure Sales Tax 4,000,000 Krrrrrrrrrr ........ rrrrrrrrrrtt .............rrrrrrrrrrrx...... xxxxxxxxxxxs Personnel Expenditures p rxxxxxxxxxxx %xxxxxxxxxxxr xxxxxxxxxxxr xxxxxxxxxxxr xxxxxxxxxxxs xxxxxxxxxxxs 3,000,000 : - xxxxxxxxxxxr xxxxxxxxxr xx xxxxxxxxxxxr . -- xxxxxxxxxxxr xx xxxxxxxxxs ...xxxxxxxxxxxr Operating Expenditures P g P %xxxxxxxxxxxr xxxxxxxxxxxr xxxxxxxxxxxs 2,000,000 %xxxxxxxxxxxr %xxxxxxxxxxxr %xxxxxxxxxxxr xxxxxxxxxxxr =xxxxxxxxxxxr xxxxxxxxxxxr xxxxxxxxxxxs xxxxxxxxxxxs xxxxxxxxxxxs° Capital Expenditures p Y p xxxxxxxxxxxxt :xxxxxxxxxxxr xxxxxxxxxxxs 1,000,000 rxxxxxxxxxxxt ...Kt xxxxxxxxxxxr ... xxxxxxxxxxxs ........ MMMMMMMMMM xxxxxxxxxxxxxxxxxxxr IMMMMMMMMMMM x xx xxxxxxxxxs rxxxxxxxxxxxt %xxxxxxxxxxxr xxxxxxxxxxxr xxxxxxxxxxxr xxx xxxxxxxxs xxxxxxxxxxxs FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 15.60 15.43 14.93 (0.50) FY17 Change County Attorney Positions allocated to Risk Management FY18 Change 1 FTE request for Support Staff County Attorney Positions reallocated to Risk Management and Infrastructure Sales Tax County of Monroe The Florida Keys Robert B. 5hiliinger, County Attoracy' Pedro J- Mercado, Assistant County Attorney �* Cynthia L. Ha11, Assistant County Attonicy ** Christine Limbert -Banos s, Assistant County Attorney ** Derck V. Ho�varel, Assistant County Attorney ** Steven T. Williams. Assistant County Attorney ** Peter 11. Morris, Assistant County Attorney Patricia EabIcs. Assistant Cotttity Attorney Chris Ambrosio, Assistant ('aunty Attorney ** Board Ceiiificd iii City. County & LucaI Govt. 1.iw ri To: Roman Gastesi, County Administrator From. Bob Shillinger, County Attorney Date: March 17, 2017 BOARD 0 COUNTY COMMISSIONERS Mayor George Ncugcnt, District 2 Mayor Pro Tem David Ricc, District 4 Uimnv [.- Kalhage, District Heather Carruihl r$, District 3 Sylvia .i. Murphy, District 5 Office of the County Attorney I 111 12 Stir4t, Suite 400 Key West, F 33040 (3 05) 292 -3470 — Mimic (305) 292 -3510 — Fax A Re: FY18 Proposed Budget for County Attorney and Risk Management The below items are not incorporated into the budget. They are salary changes and enhancements proposed for consideration. In an ongoing effort to reduce the "ad valorem footprint" of the County Attorney's office, this year's budget request differs from our traditional requests. First, as was instituted last fiscal year, a portion of the attorney salaries, which are attributable to legal work associated with the County's Risk Management program, are being budgeted to be paid by that fund in cost center 08501. As more fully set forth below, I am proposing funding a portion of four (4) attorneys' salaries that cumulatively add up to 1.0 HE to be funded out of the Risk fund. Second, similarly, l propose funding a portion of attorneys' salaries that are attributable to capital projects funded by Fund 403. This is now legally permissible due to statutory changes to F.S. 212.055(2) (d)'that took effect on July 1, 2016, as part of the Florida Keys Stewardship Act. The law now permits all professional costs, including legal costs and fees, required to bring a capital project into service to be paid out of infrastructure sales surtax proceeds. As more fully set forth below, I am proposing funding a portion of five (5) attorneys' salaries that cumulatively add up to 1.5 FTE's to be funded out of the 304 fund. As we gain experience in administering this new approach, that percentage may increase or decrease in future years. The proposed salary splits set forth below take into account time that attorneys spend on Risk Management, Project Management, and Engineering Department items. This proposal would decrease the County Attorney personnel budget by $244,428 (ad valorem), increase the Risk Management personnel budget by $28,112 and allow for $216,316 to be paid from the 304 Fund. [Strategic Plan [-A. 1) Bud-et Memo} Pane 2 Robert Shi #linger Cynthia Hall Patr icia £abler Chris Ambrosio i Christine Limbert- Barrows Current `3U7'o - bI�;Ui UOUnly ATTOrney 85%- 67501 County Attorney 95% - 67501 County Attorney 50% - 67501 County Attorney 50% - 67501 County Attorney Proposed 80% - 67501 County Attorney 65% - 67501 County Attorney 15% - 67501 County Attorney 40 %- 67501 County Attorney Due to increasing legal work associated with a proactive County government, I am requesting funding for an additional position for an attorney. I have already had discussions with Assistant County Administrator Kevin Wilson who has advised that he is willing to transfer an unused FTE over to the County Attorney's Office for this position. This position will assist in litigation including code lien and other collection suits, which should help offset the costs associated of the position. I am also requesting one FTE position, for a staff person or paralegal, to support the new attorney and current staff. A study by the Florida Bar's Law Office Management Assistance Program, which I commissioned in 2013, recommended that this office add an additional support position to better enable staff attorneys to focus more on substantive legal work instead of performing tasks that could be delegated to a non - lawyer if one was available to perform those tasks. During the intervening years, we have endeavored to fulfill this need without asking for a new support position to be funded through creative strategies such as using light duty employees and temporary employees including but not limited to law students and other interns. However, with the increasing work demands associated with a proactive County government, those creative strategies have proven insufficient to permit the maximum efficiency of legal staff. Accordingly, I am requesting an additional support position. The attorney position salary, $120,000 (loaded) and the staff position salary $59,000 (loaded), would be paid from the County Attorney's budget (67501- 510120) ( Strategic Plan 1 -C.2) unless and until we can determine a better way to fund these positions. In addition, over the past two years, the County Attorney's office has absorbed two functions that had previously been performed by other departments without a transfer of funding to cover the personnel costs associated with those functions. First, the County Attorney's Office now has primary responsibility for processing and preparing the Board's agenda. The additional duties associated with that function led to an increase in salary casts for various County Attorney's Office staff members that total $15,000. Second, this office now serves as the Records Management Liaison Office for the County, a function previously filled by the retired Employee Services Director Teresa Aguiar. The costs to fund this additional duty total $3,000.00, which cover salary and associated training. Accordingly, I am respectfully requesting an increase of $18,000 to cover the cost associated with these additional duties, which this office has absorbed. (67501 - 510120) (57501- 530540) (Strategic Plan I -A.1 Budget Memo Page 3 In addition, I am requesting another enhancement for the Risk Management Office to conduct appraisals of 106 County buildings. The last appraisals were performed in 2011. insurance professionals recommend that appraisals be done every 5 years so we are due. Therefore I'd like to request $36,000 for Risk Management to commission new appraisals on County buildings. This process would include all 106 County buildings and would benefit the County for the following reasons: 1. Appraisals are the best way to ensure that adequate Property limits are being maintained. 2. Appraisals assist in resolving claims following a loss. 3. insurers frequently require that appraisals be performed on a regular basis. 4. With the high cost of Property insurance, appraisals are a good management tool to assist in making decisions on not insuring some of the lower valued and non - critical structures, if the premiums increase beyond a comfortable level. (08501- 530310) (Strategic Plan 1 -A.5) In surn, 1 am respectfully requesting a budget enhancement of approximately $733,000 to cover the costs associated with 2 new positions, new duties performed by existing staff, as well as needed appraisals of County buildings. However, because of the request to fund 1.5 FTE's by 304 fund and another 1.0 FTE by the Risk Management cost center, the request represents a net decrease of $55,428 in the ad valorem portion of the County Attorney's office budget and a net increase of $64,112 in the Risk Management portion of the County Attorney's office budget from FY17. County Attorney Line Item detail listed below. The Legal Fees line item decrease offsets the increase in other line items bringing in a fiat operating budget while also budgeting $10,000 for Summer Interns. Cost Center 67501 -- County Attorney Adopted Requested Increase or FY17 FY18 Decrease 530318 Legal Fees 293,100 256,940 - 36,160 530330 Court Reporter Fees 2,000 2,100 4100.00 530400 Travel 20,000 35,000 +15,000.00 530410 Phone and Postage 530440 Rental and Leases 530451 Risk Management Services 530540 Books, Pubs, Subs, Edu, Mem 560660 Books, Pubs, Library Material 20,000 19,000 - 1,000.00 3.73,000 180,000 +7,000.00 17,980 17,038 -942 14,000 42,000 +28,000.00 35,000 13,000 - 22,000.00 Description Offset increase in other line items and Budget for Summer Interns Court reporter and transcript casts Travel for attorneys who work remotely to attend Commission, staff meetings and court appearances office rent annual increase per Agreement Risk Management Charges Cost for two subscriptions added from 560660 and same subs price increased Cost for two subscriptions moved to 530540 Budget Nfema Page 4 Planning Legal Historically, that portion of the County Attorney's office budget that involved representation of the farmer Growth Management Division was allocated in that Division's budget under funds 348 and 180, With the elimination of that Division and its cost center during the last fiscal year, the operational costs are now accounted for in new cost center 67504, named "Planning Legal ", which is part of fund 148. The figures in the table were imported from information provided by the Planning Department. The salary costs associated with the salaries for the four county attorney personnel (3 lawyers, 1 paralegal) assigned to represent the Building, Code Compliance, and Planning Departments, will be apportioned between 148 -67504 (Planning Legal), 148 -67505 (Code Compliance Legal), and 180 -67506 (Building Legal). Cost Center 67504— Planning Legal Risk Management Absent funding for the requested $36,000 enhancement for new appraisals, Cost Centers 08501, 08502 and 08503 would all come in at a flat budget. The Risk Management Loss Control budget (Cost Centers 05101 and 05102) is being submitted as part of the Employee Services budget. ' The Local Government Infrastructure Surtax that establishes the basic parameters use of the safes surtax proceeds we describe internally as the 304 Fund. This cost would qualify for use of the 90% portion of the 304 fund, in addition the 10% portion authorized for general governmental purposes under F.S. 212.055(2 )(f) Adopted Requested Increase or Description FY17 FY18 Decrease. 530318 Legal Fees 340,000 340,000 0 53040D travel 4 4,500 0 530410 Phone and Postage 1,800 1,800 0 $30540 Books, Pubs, Subs, Edu, Mem ,000 6,000 0 Risk Management Absent funding for the requested $36,000 enhancement for new appraisals, Cost Centers 08501, 08502 and 08503 would all come in at a flat budget. The Risk Management Loss Control budget (Cost Centers 05101 and 05102) is being submitted as part of the Employee Services budget. ' The Local Government Infrastructure Surtax that establishes the basic parameters use of the safes surtax proceeds we describe internally as the 304 Fund. This cost would qualify for use of the 90% portion of the 304 fund, in addition the 10% portion authorized for general governmental purposes under F.S. 212.055(2 )(f) Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Attorney County Attorney Organizational Chart Total Full -Time Equivalents (FTE) = 14.93 County Attorney - Risk Mgmt. Total Full -Time Equivalents (FTE) = 3.62 County Attorney Total Full -Time Equivalents (FTE) = 11.30 Fiscal Year 2018 1 County Attorney Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Attorney Mission Statement Provide legal advice and legal representation to the Board of County Commissioners, the County Administrator and staff, Constitutional Officers, and other boards, committees and agencies as directed by the Board of County Commission. Services Provided • Provision of quality legal representation and advice, with a view towards reducing exposure to potential liability and litigation. • Provide coordination and control, consistent with the provisions of the Rules of Professional Conduct of the Florida Bar, of prosecution and defense of litigation by in house counsel and outside counsel. • Provide timely preparation, revision, review and opinions concerning proposed and adopted resolutions, ordinances, and contracts; municipal service taxing units; bid and purchasing policies and procedures; application of Federal and state regulations affecting the County, and the Florida Public Records Law and Florida Sunshine Law. • Minimize costs of legal and support services through a combination of in -house consolidation of litigation and selection of private counsel on a contingent fee or statutorily awarded fees - and -costs basis. F.S. 125.01(1)(b), Ordinance 039 -2004 Strategic Goals • Ensure that the County receives effective legal counsel in all matters and is in compliance with all applicable laws, regulations, and obligations. • Provide prompt, complete responses to public records requests. • Prepare the Board of County Commission's agendas. • Process agenda items approved by the BOCC. • Process Records Disposition requests for retention and destruction. • Provide comprehensive research on information in official records regarding real property title issues. • Regular monitoring of reserve levels in all funds. • Professional development to enhance the quality of legal representation of the County and the perception of the County in the community and by other practitioners. • Provide guidance and assistance to ensure that the County's property and liability program is properly managed. FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change County Attorney 1,891,730 1,865,541 2,103,219 2,104,178 2,292,295 9.0% County Attorney - Risk Mgmt. 2,406,773 2,249,187 3,879,425 3,879,425 3,930,157 1.3% Total Budget 4,298,503 4,114,728 5,982,644 5,983,603 6,222,452 4.0% Total Revenue 4,298,503 4,114,728 5,982,644 5,983,603 6,222,452 4.0% Position Summary by Department FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,375,716 1,407,380 1,622,638 1,622,638 1,441,293 (11.2 %) Mstd - Ping /bldg /code /fire Mar 512,015 453,690 480,011 480,011 789,061 64.4% Misc Special Revenue Fund 4,000 4,471 570 1,529 - (100.0 %) Building Fund - - - - 61,941 - % Risk Management Fund 2,406,773 2,249,187 3,879,425 3,879,425 3,930,157 1.3% Total Revenue 4,298,503 4,114,728 5,982,644 5,983,603 6,222,452 4.0% Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance County Attorney - Risk Mgmt. 2.10 2.85 3.27 3.62 0.35 County Attorney 12.75 12.75 12.15 11.30 (0.85) Total Full -Time FTE 14.85 15.60 15.43 14.93 (0.50) Total FTE 14.85 15.60 15.43 14.93 (0.50) Fiscal Year 2018 2 County Attorney Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Attorney County Attorney - Risk Mgmt. Mission Statement Create and implement decisions that will avoid hazardous risk to the citizens and employees. We also strive to minimize the adverse effects of any accidental losses of the County. Services Provided • Review all contractual relationships to ensure that the County is adequately protected and to actively pursue measures to reduce any risk to the County. • Ensure that the County is adequately insured and protected against claims which are filed against the County. MCC Article I Section 2 -4 Vehicle Liability Insurance MCC Article XVII Risk Management Program Sections 2 -323 F.S. Title XXXXVII Insurance Requirements Resolution 407 -2011 Risk Management Policy and Procedures Contract Administration Manual Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Auto Liability Claims Auto Liability Claims FY Auto Physical Claims Auto Physical Claims FY General Liability Claims General Liability Claims FY Property Claims Property Claims FY Annually 3.00 6.00 6.00 5.00 Annually 13.00 17.00 17.00 30.00 Annually 6.00 9.00 9.00 25.00 Annually 11.00 12.00 12.00 25.00 FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 222,162 207,752 304,575 303,522 372,379 22.3% Operating Expenditures 2,184,611 2,041,436 3,549,882 3,550,935 3,557,778 0.2% Capital Outlay Expenditures - - 24,968 24,968 - (100.0 %) Total Budget 2,406,773 2,249,187 3,879,425 3,879,425 3,930,157 1.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Risk Management Fund 2,406,773 2,249,187 3,879,425 3,879,425 3,930,157 1.3% Total Revenue 2,406,773 2,249,187 3,879,425 3,879,425 3,930,157 1.3% Fiscal Year 2018 3 County Attorney FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.10 1.60 1.45 1.45 - Officials & Administrators - 0.25 0.33 0.53 0.20 Paraprofessionals - - 0.50 0.15 (0.35) Professionals 1.00 1.00 1.00 1.50 0.50 Total Full -Time FTE 2.10 2.85 3.27 3.62 0.35 Total FTE 2.10 2.85 3.27 3.62 0.35 Fiscal Year 2018 3 County Attorney Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Attorney County Attorney Mission Statement Provide legal advice and legal representation to the Board of County Commissioners, the County Administrator and staff, Constitutional Officers, and other boards, committees and agencies as directed by the Board of County Commission. Services Provided • Provision of quality legal representation and advice, with a view towards reducing exposure to potential liability and litigation. • Provide coordination and control, consistent with the provisions of the Rules of Professional Conduct of the Florida Bar, of prosecution and defense of litigation by in house counsel and outside counsel. • Provide timely preparation, revision, review and opinions concerning proposed and adopted resolutions, ordinances, and contracts; municipal service taxing units; bid and purchasing policies and procedures; application of Federal and state regulations affecting the County, and the Florida Public Records Law and Florida Sunshine Law. • Minimize costs of legal and support services through a combination of in -house consolidation of litigation and selection of private counsel on a contingent fee or statutorily awarded fees - and -costs basis. F.S. 125.01(1)(b), Ordinance 039 -2004 Major Variances The portion of the County Attorney's office budget that involved representation of the former Growth Management Division was historically allocated in that Division's budget. The operational and salary costs associated with the 3 attorneys and 1 paralegal assigned to represent the Building, Code Compliance, and Planning Departments, will now be part of the County Attorney's budget. 1 FTE is being moved from Project Management for a County Attorney position that will be paid out of 304. 1 additional FTE is requested for support staff for the County Attorney position and will be paid out of the County Attorney budget. Advisory Board Objective /Performance Measures FY 2015 FY 2016 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2018 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,575,951 1,524,026 1,515,019 1,515,019 1,362,367 (10.1 %) Operating Expenditures 288,994 308,642 551,950 567,469 915,678 65.9% Capital Outlay Expenditures 26,786 32,872 36,250 21,690 14,250 (60.7 %) Total Budget 1,891,730 1,865,541 2,103,219 2,104,178 2,292,295 9.0% Total Revenue 1,891,730 1,865,541 2,103,219 2,104,178 2,292,295 9.0% Fiscal Year 2018 4 County Attorney FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,375,716 1,407,380 1,622,638 1,622,638 1,441,293 (11.2 %) Mstd - Ping /bldg /code /fire Mar 512,015 453,690 480,011 480,011 789,061 64.4% Misc Special Revenue Fund 4,000 4,471 570 1,529 - (100.0 %) Building Fund - - - - 61,941 - % Total Revenue 1,891,730 1,865,541 2,103,219 2,104,178 2,292,295 9.0% Fiscal Year 2018 4 County Attorney Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan County Attorney County Attorney Fiscal Year 2018 5 County Attorney FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 3.00 3.00 2.05 3.05 1.00 Officials & Administrators 7.75 5.75 5.60 5.10 (0.50) Paraprofessionals 1.00 2.00 1.50 1.15 (0.35) Professionals 1.00 2.00 3.00 2.00 (1.00) Total Full -Time FTE 12.75 12.75 12.15 11.30 (0.85) Total FTE 12.75 12.75 12.15 11.30 (0.85) Fiscal Year 2018 5 County Attorney Social Services Proposed FY18: FY18 Revenue Source General Fund $3,670,325 Other Ad Valorem $0 Non Ad Valorem $1,557 Capital Funds $0 $3,671,882 FY18 Revenue Source General Fund 100% wo Other Ad Valorem 0% Non Ad Valorem 0% O Capital Funds 0% Expenditures by Department 1,900,000 ... 1,700,000 3 ... Welfare Services 1,500,000 3 ... 1,300,000 3 1,100,000 Social Service Transportation 900,000 ; ... 700,000 ; ......... Bayshore Manor 500,000 =...... ......... ......... ......... ......... ......... ......... .......... FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Welfare Services Social Service Transportation Bayshore Manor Total Adopted Adopted Proposed FY FY16 Budget I FY17 Budget I FY18 Budget Change 1,643,480 1,721,509 1,730,154 0.5% 941,262 967,855 1,016,359 5.0% 833,560 890,285 925,369 3.9% 3,418,302 3,579,649 3,671,882 2.6% FY18 Expenditures by Department Welfare Services rr Social Service Transportation Bayshore Manor Social Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,740,260 1,894,277 1,980,003 4.5% 1,665,042 1,682,372 1,688,879 0.4% 13,000 3,000 3,000 0.0% 3,418,302 3,579,649 3,671,882 2.6% Budgetary Cost Summary 4,000,000 Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 3,500,000 ......... ......... ......... .......... ...... 0.55 3,000,000 Partial FTE splits reallocated to grants FY17 Change As a result of partial FTE splits reallocated from grants FY17 Change 2,500,000 Personnel Expenditures 2,000,000 ... ...... ...... .... xxxxxxxx x xxxxxxxx xxx xxxxs tr Operating Expenditures 1,500,000 xx x rxxxxxx xxxxxxxxxxx € xxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx sxxxxxxxxxxx rxxxxxxxxxxs rxxxxxxxxxxs Capital Outlay Expenditures 1,000,000 ;xxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx; xxxxxxxxxxxx xxxxxxxxxxxx rxxxxxxxxxxs rxxxxxxxxxxs 500,000 xxxxxxxxxxx "< xxxxxxxxxxx ..... x..xxxxxxxxxxx ............ .xxxxxxxxxxxx rxxxxxxxxxxs...... xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxxx rxxxxxxxxxxs xxxxxxxxxxx€ xxxxxxxxxxxx rxxxxxxxxxxs FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 28.94 28.74 29.29 0.55 FY16 Change Partial FTE splits reallocated to grants FY17 Change As a result of partial FTE splits reallocated from grants FY17 Change As a result of partial FTE splits reallocated from grants County of Monroe The Florida Keys Sheryl Graham Sr. Director, Social Services Monroe County Social Services I I00 Sinl.onton Street, 2 -257 Ivey West, FL 33040 305.292.4514 (phone) 305.295.4359 (fax) BOARD OF COUNTY CO INII5SIONERS Mayor Gcorge Neugent. District 2 i�l -or Prff Tem David Rice, District - Heather Carruthers, District 3 .f Danny L. Kolhage, District 1 SVIvia J, N[urphv. District 5 To: Roman Gastesi, County Administrator From: Sheryl Graham, Sr. Director, Social Services` f Kim Wilkes -Wean Compliance Manager Date: April 5, 2017 Subject: FY 2017 -2018 Budget Request We are pleased to submit our FY 2017 -2018 Budget Request for your considerat The Social Services Department (SSD) was directed to submit a budget that was equal to or less than the FY 2016 -2037 budget. For the most part, we were able to adhere to those instructions; however, there are certain items outlined within our budget where increases were outside of our scope of control. For example, Commissioner KoIhage has continued to insist that Social Services improve our Transportation Services to the public. To that end, we are anticipating purchasing 4 buses again this coming year due to the age of our fleet. This purchase is 90% grant funded and only requires a 10% cash match from the General Fund. 61502, Welfare Services: 530492 —Shelter —Our present allocation is $16,000; however, last year we spent almost $30,[10() assisting low income individuals remain in their homes and avoid eviction. These are individuals who have not been assisted previously, who are not repeat "users" of Social Services and were in situations where they faced imminent eviction, yet at the same time had a plan sufficient enough to ensure that with our temporary financial help, they would remain in their homes, and remain productive citizens, once they were over their crisis. We are requesting to INCREASE this to $30,000. 61504, Bayshore Manor: 560640 -- Capital outlay Equipment — For the replacement of aging kitchen equipment. We are requesting to INCREASE this to $6,500.00, Overall, our WISH LIST of increases only total to $17,500 and we are sure you will agree that they are all necessary and would very likely be approved by our Commissioners and Mayor. This budget includes NO enhancements to staffing although our staffing remains skeletal at best and we could certainly use permanent support staff, which our Commissioners would likely support; however, the budget instructions have discouraged. We have stayed flat in all other areas of our budget, as requested. Thank you for your consideration of the Social Services budget and your ongoing support of our Department. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Social Services Organizational Chart Total Full -Time Equivalents (FTE) = 29.29 Welfare Services Total Full -Time Equivalents (FTE) = 8.74 Social Service Transportation Total Full -Time Equivalents (FTE) = 9.82 Bayshore Manor Total Full -Time Equivalents (FTE) = 10.73 Fiscal Year 2018 1 Social Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Mission Statement The mission of the Social Services Program is to provide a holistic approach to case management, interim financial, medical and general assistance to those eligible individuals and families in need of these various services throughout the County. Assistance is supplemented with counseling anc direction designed to restore clients to self- sufficient status, or to maintain and promote independent self- management. Clients are also referred to the appropriate local, State, and Federal programs and agencies in the community for other related services that are applicable for individuals and families in need of long -term support. These programs are all aimed at reducing social and economic dependency. Finally, clients are also made eligible for any other in -house programs our department offers to ensure that the client's total needs are met, ensuring the highest level of client success and satisfaction. Services Provided In -home services, nutrition, energy assistance, legislatively mandated Medicaid reimbursement, pauper burials and cremations, prescription assistance, Health Care Responsibility Act programs, and miscellaneous expenses for eligible individuals and families in need of these services are aimed at reducing social and economic dependency. Assistance is supplemented with counseling and case management designed either to restore an individual to a self- sufficient status or to ensure referrals to appropriate State or Federal agencies for persons in need of long -term support. Transportation provides the elderly, disabled, and transportation disadvantaged in Monroe County a means of remaining independent, and havin@ useful and productive lives by assisting our citizens with para- transit (door -to -door) services. Bayshore Manor supports the elders of Monroe County in maintaining independence and avoiding nursing home placement by providing competent, safe, and caring residential services, as well as adult respite facilities. The goal of these services is to maintain, restore, and /or promote independent management within a family and community network. Fiscal Year 2018 2 Social Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Strategic Goals Monroe County Social Services promotes community health and well -being through hurricane preparedness and recovery; health and social enrichment services, and accessible health, life- sustaining, and social services for vulnerable, aged, and disabled citizens. To accomplish our mission within the various Departments of the Social Services arena, our staff are committed to the following specific goals in addition to the daily services provided to each citizen in need in Monroe County: 1) Maintenance of the Special Needs Registry: a) Ensuring data entry into the registry is within 72 hours of receipt of application. b) Ensuring timely submission of data to Department of Health 98% of the time with an ever increasing percentage of accuracy. c) 100% prepared for any emergency or evacuation at all times. 2) Compliance: a) Increase timely submission of all required reports to a minimum of 95% timeliness with an ever increasing percentage of accuracy. b) Ensure timely submission and routing of BOCC agenda items. c) Improve processing time for monthly co -pay mail outs and billings by 3 days. d) Decrease turnaround time for pauper cremations to a maximum of 30 business days in 90% of all paupers. e) Ensure processing time for all HCRAs is 55 days or less in 99% of all cases. f) Ensure timely submission of all HCRA monthly and quarterly reports. g) Ensure departmental goals are attained and /or corrective action plans are put into place for improvement on a regular basis. 3) Transportation (Para- Transit): a) Decrease reservation /booking data entry error rate in Trapeze by 50% during at least 2 quarters of FY17. b) Decrease overall client wait time by a minimum of 5 minutes during at least 2 quarters of FY17. c) Increase ridership in MCT by 5% during at least 2 quarters of FY17. d) Maintain safe driving record, as evidenced by zero traffic citations, during each quarter. e) Increase client /rider satisfaction as evidenced by comment cards or letters from clients during each quarter. f) Conduct daily safety inspections of vehicles and report findings immediately to supervisor. g) Conduct accurate count of fares at the end of each shift ensuring error rates remain less than 5 %. 4) Bayshore Manor: a) Maintain 100% occupancy at BSM for at least 1 quarter of the FY17 budget year. b) Maintain at least 1 move -in ready individual on the waiting list at all times during the FY17 budget year. c) Add at least 1 annual (or repeatable) social activity or field trip to the resident's schedule during the FY17 budget year. d) All Attendants will be expected to correctly document medication observation 100% of the time during FY17. e) All Attendants will maintain accurate logs of care and service, including daily observation reports when making rounds, for all quarters durin@ FY17. f) All Attendants will read menus, prepare and follow through with meal preparations independently, ensuring the food is correctly prepared and served throughout all of FY17. g) BSM Custodian will deep clean two resident's rooms each calendar month during all of FY17. h) BSM Custodian will ensure proper safety measures are used 100% of time when cleaning facility floors during FY17. i) BSM Custodian will handle equipment, tools, facility structures responsibly during FY17 while being 100% accident free. Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Bayshore Manor 741,361 768,478 890,285 890,285 925,369 3.9% Social Service Transportation 874,179 984,405 967,855 967,855 1,016,359 5.0% Welfare Services 2,902,418 3,174,733 1,721,509 3,447,990 1,730,154 0.5% Total Budget 4,517,958 4,927,616 3,579,649 5,306,130 3,671,882 2.6% Fiscal Year 2018 3 Social Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Fiscal Year 2018 4 Social Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 3,089,201 3,279,721 3,578,092 3,578,092 3,670,325 2.6% Governmental Fund Type Grants 1,428,757 1,647,895 - 1,726,277 - - % Misc Special Revenue Fund - - 1,557 1,761 1,557 - % Total Revenue 4,517,958 4,927,616 3,579,649 5,306,130 3,671,882 2.6% Fiscal Year 2018 4 Social Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Welfare Services 8.89 8.64 8.44 8.74 0.30 Social Service Transportation 9.83 9.67 9.67 9.82 0.15 Bayshore Manor 10.60 10.63 10.63 10.73 0.10 Total Full -Time FTE 29.32 28.94 28.74 29.29 0.55 Total FTE 29.32 28.94 28.74 29.29 0.55 Fiscal Year 2018 4 Social Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Welfare Services Mission Statement The mission of the Community Support Services Program is to provide case management, interim financial, medical, and general assistance to those eligible individuals and families in need of these various services. Assistance is supplemented with case management and guidance designer to restore clients to self- sufficient status, or to maintain and promote independent self- management. Clients are referred to the appropriate local, State and Federal programs and agencies in the community for other related services that are applicable for individuals and families in need of long -term support. These programs are all aimed at reducing long -term social and economic dependency. Transportation provides the elderly, disabled, and transportation disadvantaged in Monroe County a means of remaining independent, having useful and productive lives by assisting our citizens with para- transit (door -to -door) services. Bayshore Manor supports the elders of Monroe County in maintaining independence and avoiding nursing home placement by providing competent, safe, and caring residential services, as well as adult respite facilities. Advisory Board *Effective 2/1/2016, riders who are 60 years of age and older can travel via our para- transit services at no cost. FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Welfare Administration Strategic Goals Compliance Annually Special Needs Registry Annually FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 949,645 1,199,332 634,527 1,299,746 641,924 1.2% Operating Expenditures 1,952,773 1,975,401 1,086,982 2,148,244 1,088,230 0.1% Total Budget 2,902,418 3,174,733 1,721,509 3,447,990 1,730,154 0.5% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change General Fund 1,473,660 1,526,839 1,719,952 1,719,952 1,728,597 0.5% Governmental Fund Type Grants 1,428,757 1,647,895 - 1,726,277 - - % Misc Special Revenue Fund - - 1,557 1,761 1,557 - % Total Revenue 2,902,418 3,174,733 1,721,509 3,447,990 1,730,154 0.5% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 6.19 6.22 6.02 8.17 2.15 Officials & Administrators - - 0.57 0.57 - Professionals 2.70 2.42 1.85 - (1.85) Total Full -Time FTE 8.89 8.64 8.44 8.74 0.30 Total FTE 8.89 8.64 8.44 8.74 0.30 Fiscal Year 2018 5 Social Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Social Service Transportation Mission Statement The mission of Monroe County Transit is to operate a safe, dependable, and effective paratransit (door -to -door) network that enables Monroe County's elderly, disabled, and transportation disadvantaged citizens, the mobility that is necessary to improve their quality of life and remain independent; allowing them to continue having useful and productive lives. Services Provided Monroe County Transit provides the elderly, disabled, and transportation disadvantaged in Monroe County with a means of remaining independent, having useful and productive lives by assisting our citizens with door -to -door services. Under an Interlocal Agreement with the City of Key West and the City of Marathon, Monroe County contributes 1/3 of the cost of the Lower Keys Shuttle Bus Service. The shuttle runs 7 times each day between Key West and Marathon. Additionally, since 2/1/2016, the Monroe County BOCC approved a resolution which allows riders of Monroe County Transit who are 60 years and older to travel at no cost via our paratransit services. This ensures that seniors on a fixed income have additional dollars to spend or save without having to worry about transportation fare. Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target MCT Administration & Drivers Strategic Goals Reservation /Booking Error Rate Quarterly Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 517,180 538,946 578,192 578,192 614,648 6.3% Operating Expenditures 356,999 317,255 389,663 389,663 401,711 3.1% Capital Outlay Expenditures - 128,204 - - - - % Total Budget 874,179 984,405 967,855 967,855 1,016,359 5.0% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 874,179 984,405 967,855 967,855 1,016,359 5.0% Total Revenue 874,179 984,405 967,855 967,855 1,016,359 5.0% Total Full -Time FTE 9.83 9.67 9.67 9.82 0.15 Total FTE 9.83 9.67 9.67 9.82 0.15 Fiscal Year 2018 6 Social Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 3.53 3.52 3.52 8.67 5.15 Officials & Administrators - - 0.15 0.15 - Service - Maintenance 6.00 6.00 6.00 1.00 (5.00) Professionals 0.30 0.15 - - - Total Full -Time FTE 9.83 9.67 9.67 9.82 0.15 Total FTE 9.83 9.67 9.67 9.82 0.15 Fiscal Year 2018 6 Social Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Social Services Bayshore Manor Mission Statement The Bayshore Manor Assisted Living Facility mission is to provide our residents with quality and compassionate care at all times. Our goal is to promote independence and enable our residents to age in place in a home -like environment. Services Provided Bayshore Manor is a multipurpose assisted - living facility operated by Monroe County Social Services and licensed by the Florida Agency For Health Care Administration. Primarily designed as a residential facility for the elderly residents of Monroe County, Bayshore Manor offers: 24 -hour staffing by qualified caring attendants, daily activities, private rooms, nutritious hot meals, snacks, laundry, transportation to all appointments and activities, and so much more. Bayshore Manor also operates an adult daytime respite program for families whose elderly relatives require non - medical supervision during the day. The respite program is available on a daily basis for a nominal fee, which includes a hot lunch, snacks, supervised activities, and companionship. Bayshore Manor also provides short -term (up to 30 days) residential services for families requiring more prolonged relief from continuous care giving. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target BSM Administration Strategic Goals BSM Administration Annually BSM Attendant & Custodian Strategic Goals BSM Attendants/Custodian Annually FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 568,403 607,580 681,558 681,558 723,431 6.1% Operating Expenditures 172,958 155,124 205,727 205,727 198,938 (3.3 %) Capital Outlay Expenditures - 5,774 3,000 3,000 3,000 - % Total Budget 741,361 768,478 890,285 890,285 925,369 3.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 741,361 768,478 890,285 890,285 925,369 3.9% Total Revenue 741,361 768,478 890,285 890,285 925,369 3.9% Fiscal Year 2018 7 Social Services FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.05 1.05 1.05 8.15 7.10 Officials & Administrators - - 0.18 0.18 - Paraprofessionals 7.40 7.40 7.40 0.40 (7.00) Service - Maintenance 1.00 1.00 1.00 1.00 - Professionals 1.15 1.18 1.00 1.00 - Total Full -Time FTE 10.60 10.63 10.63 10.73 0.10 Total FTE 10.60 10.63 10.63 10.73 0.10 Fiscal Year 2018 7 Social Services Library Services Proposed FY18: FY18 Revenue Source General Fund $3,738,763 Other Ad Valorem $0 Non Ad Valorem $280,000 Capital Funds $1,119,138 $5,137,901 FY18 Revenue Source 5% General Fund c Other Ad Valorem 0% Non Ad Valorem O Capital Funds Expenditures by Department 1,200,000 1,000,000 800,000 600,000 3 400,000 3 200,000 FY16 Budget FY17 Budget FY18 Budget -- Impact Fees Libraries Admin Support Key West Library Marathon Library Big Pine Library Islamorada Library Key Largo Library Law Library Golan Trust Expenditures by Department Impact Fees Libraries Admin Support Key West Library Marathon Library Big Pine Library Islamorada Library Key Largo Library Law Library Golan Trust Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change FY18 Expenditures by Department 5% A Impact Fees Libraries 2% Admin Support 10% Key West Library 7% Marathon Library Big Pine Library 8%o Big Library Key Largo Library 1810%,6 Law Library Golan Trust 819,882 1,106,827 1,119,138 1.1% 737,759 750,392 972,310 29.6% 778,267 821,392 913,344 11.2% 353,093 388,477 460,991 18.7% 373,146 398,587 435,607 9.3% 308,432 322,487 360,125 11.7% 442,230 462,704 520,103 12.4% 68,998 72,160 76,283 5.7% 305,000 270,000 280,000 3.7% 4,186,807 4,593,026 5,137,901 11.9% Library Services Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 2,582,281 2,738,352 2,889,609 5.5% 346,844 340,047 524,754 54.3% 1,257,682 1,514,627 1,723,538 13.8% 4,186,807 4,593,026 5,137,901 11.9% Budgetary Cost Summary 6,000,000 5,000,000 4,000,000 Personnel Expenditures 3,000,000 ... ...... .... rx Operating Expenditures 2,000,000 ........�.. xxxxxxxxxxr ... x M M M M M M M M M Mr Capital Outlay Expenditures s 1,000,000 FY16 Budget FY17 Budget FY18 Budget Memorandum To: Roman Gastesi, County Administrator Frorn: Norma Kula, Director of Libraries Date: 3/17/2017 Re: FY 2018 Budget Summary ar— The Library budget request for FY 2018 is attached. The $ 500,000.00 additional budget funding that you have indicated should be included in our budget plans has been assimilated into the seven individual cost center summaries that make up our total request. This funding has been referenced in the Variance part of the budget document, and explained in more detail throughout the detailed description by line item, with the exception of the personnel increases. Following our discussion of personnel changes requested for the Marathon Branch, costs for those have been factored into the budget plan on the worksheets, along with one suggested personnel change for the Administrative unit. Other enhancements added for the coming year include: In the Administrative Support unit, a selection of electronic databases offering video, music, periodicals, language instruction, and a range of instructional webinars in wide range of topics for staff and patron education. Enhancements are planned for our operating system, along with staff training in their use and applications. For Florida History, more archival restoration /conservation is planned for our more fragile documents. For our cataloging group, updated software is on the list which will improve our catalog entries and value for our patrons. Enhancements for the branches include additional funding for materials for non - English speaking patrons and for our electronic collection of downloadable items for reading or listening. 'I'ravel and membership funding is increased to enable more staff to join library organizations and attend state and national conferences. Specialized staff training is also a welcome addition to the budget, to help keep there abreast of changes in library trends and technologies. We are looking forward to replacing old and aging furnishings for the Big Pine Key staff room, and the Juvenile and Young Adults at the Key West Branch will have new seating and tables to replace the old, faltering items now in use there. We are March 17, 2017 also looking forward to replacing the jerry- rigged reference desk in Ivey West with a help area more accessible to patrons, and meeting ADA requirements. Several branches are planning computer classes for their patrons utilizing the new Iaptops to be purchased from these funds, and al are looking into a wide range of additional programs for patrons from toddlers to seniors. featuring speakers, authors, entertainers, and presenters on a range of topics for every age group. These changes are all outlined in more detail in the budget item report, with descriptions and costs for each of them. Staff has had many ideas for the use of the added funds, and are looking forward to seeing tangible results in the improved, enhanced, and added services which they are planning for the coining year. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Library Services Library Services Organizational Chart Total Full -Time Equivalents (FTE) = 41.66 Libraries Total Full -Time Equivalents (FTE) = 41.66 Fiscal Year 2018 1 Library Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Library Services Business Center Vision The people of the Monroe County community will: • Have the information they need to succeed at school, at work, and in their personal lives; • Discover the joy of reading and develop an appreciation of learning; • Enjoy a high level of access to electronic information resources, through the latest information technologies in the provision of Library services; • Develop the technological, information seeking, and information evaluation skills needed in an increasingly complex world; • Use the resources of the Monroe County Public Library in a way that will improve the quality of their lives and that of the community as a whole. Mission Statement Our mission is to meet the changing needs of our communities for information, education, and entertainment with materials in a variety of formats, in buildings that are inviting, comfortable, and fitted for technological growth, with a staff that is friendly, helpful, and knowledgeable, in partnerships with our library communities. Services Provided • Free Library cards for County residents, providing open access to all Library privileges • Provision of books, periodicals, audio and video materials for circulation to Library patrons and in -house use • Programs for children, ranging from toddlers through school -aged, both in -house and through outreach activities • Programs for adults, covering a wide range of interests • Inter - Library Loan services for obtaining patron- requested materials from Libraries across the country • Reference services in person, by telephone inquiry and through electronic transmission • Public access to internet information through a computer network; wireless access also available onsite • 24/7 access to the Library catalog through our website, providing off -site ability for patrons to renew and request Library materials • 24/7 access through the Library website to our collection of databases, free to our patrons • 24/7 access for our patrons to a growing collection of digital materials for downloading to a reading or listening device Strategic Goals Continue the development of branch collections in non - English materials, in print and electronic format; add databases for access to a variety of audio and visual materials in response to patron requests. Increase in programs and classes for all age groups, to meet needs and interests of our broad spectrum of community. Continue to reorganize the Florida History Department in Key West to Improve display space and work space, as well as increasing security for the delicate materials contained there. Explore preservation methods and prioritize and categorize. Promote digitization of selected materials to increase the web presence of the collections, and enable online access wherever feasible. Expand these activities to the Florida History collections in the branches to coordinate access to all Florida History collections in the system. FY 2015 Appropriations by Department Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Impact Fees Libraries - - 1,106,827 1,106,827 1,119,138 1.1% Libraries 2,952,682 2,947,973 3,486,199 3,792,614 4,018,763 15.3% Total Budget 2,952,682 2,947,973 4,593,026 4,899,441 5,137,901 11.9% Total Revenue 2,952,682 2,947,973 4,593,026 4,899,441 5,137,901 11.9% Fiscal Year 2018 2 Library Services FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 2,794,617 2,861,863 3,216,199 3,326,634 3,738,763 16.2% Governmental Fund Type Grants 96,188 78,061 - 122,656 - - % Impact Fees Fund - Libraries - - 1,106,827 1,106,827 1,119,138 1.1% Misc Special Revenue Fund 61,878 8,049 270,000 343,324 280,000 3.7% Total Revenue 2,952,682 2,947,973 4,593,026 4,899,441 5,137,901 11.9% Fiscal Year 2018 2 Library Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Library Services FY 2015 Position Summary by Department Actual FY 2016 Actual FY 2017 Adopted FY 2018 FY 2018 Preliminary Variance Libraries 41.66 41.66 41.66 41.66 - Total Full -Time FTE 41.66 41.66 41.66 41.66 - Total FTE 41.66 41.66 41.66 41.66 - Fiscal Year 2018 3 Library Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Library Services Impact Fees Libraries Services Provided Funds are used exclusively for the capital expansion of the county's library facilities in a manner consistent with the capital improvements plan of the comprehensive plan. The disbursal of such funds shall require the approval of the BOCC. Major Variances This budget has been adjusted to reflect available revenue. Impact Fees Libraries Fund 132 budgets are also listed under the Capital Improvement Plan section. Advisory Board Library Advisory Board, appointed by Commissioner for appropriate county -wide districts. FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Capital Outlay Expenditures - - 1,106,827 1,106,827 1,119,138 1.1% Total Budget - - 1,106,827 1,106,827 1,119,138 1.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Impact Fees Fund - Libraries - - 1,106,827 1,106,827 1,119,138 1.1% Total Revenue - - 1,106,827 1,106,827 1,119,138 1.1% Fiscal Year 2018 4 Library Services Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Library Services Libraries Mission Statement Our mission is to meet the changing needs of our communities for information, education, and entertainment with materials in a variety of formats, in buildings that are inviting, comfortable, and fitted for technological growth, with a staff that is friendly, helpful, and knowledgeable, in partnerships with our library communities. Services Provided Key West Branch (May Hill Russell): 700 Fleming Street, Key West, FL 33040 Big Pine Key Branch: 213 Key Deer Boulevard, Winn -Dixie Shopping Center, Big Pine Key, FL 33043 Marathon Branch (George Dolezal) : 3251 Overseas Highway, MM 48.7 Oceanside, Marathon, FL 33050 Islamorada Branch (Helen Wadley): 81830 Overseas Highway, Islamorada, FL 33036 Key Largo Branch: 101485 Overseas Highway, Tradewinds Shopping Center, Key Largo, FL 33037 www.keyslibraries.org Advisory Board Library Advisory Board, five members appointed by Commissioner from appropriate county district. FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Broad -based patron service Increase in circulation of electronic materials co Annually 19,365.00 19,365.00 Reach out to a diverse community e -visit increase to library website and online offerings Annually Increase in programs for all age groups in the community Annually Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 2,383,493 2,427,714 2,738,352 2,738,352 2,889,609 5.5% Operating Expenditures 381,656 358,742 340,047 495,483 524,754 54.3% Capital Outlay Expenditures 187,533 161,518 407,800 558,779 604,400 48.2% Total Budget 2,952,682 2,947,973 3,486,199 3,792,614 4,018,763 15.3% Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 2,794,617 2,861,863 3,216,199 3,326,634 3,738,763 16.2% Governmental Fund Type Grants 96,188 78,061 - 122,656 - - % Misc Special Revenue Fund 61,878 8,049 270,000 343,324 280,000 3.7% Total Revenue 2,952,682 2,947,973 3,486,199 3,792,614 4,018,763 15.3% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Administrative Support 2.00 1.00 2.00 31.72 29.72 Officials & Administrators 1.00 1.00 1.00 1.00 - Paraprofessionals 24.72 24.72 24.72 2.00 (22.72) Technicians 3.00 4.00 3.00 1.00 (2.00) Professionals 10.94 10.94 10.94 5.94 (5.00) Total Full -Time FTE 41.66 41.66 41.66 41.66 - Total FTE 41.66 41.66 41.66 41.66 - Fiscal Year 2018 5 Library Services Building Proposed FY18: FY18 Revenue Source Adopted General Fund $0 Other Ad Valorem $0 Non Ad Valorem $5,288,045 Capital Funds $0 $5,288,045 FY18 Revenue Source General Fund 0% • Other Ad Valorem 0% Non Ad Valorem 100% • Capital Funds 0% Expenditures by Department Expenditures by Department Building Department Planning /Building Refunds Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change FY18 Expenditures by Department 1% Building Department ea Planning /Building Refunds 4,013,670 4,530,499 5,258,045 16.1% 30,000 30,000 30,000 0.0% 4,043,670 4,560,499 5,288,045 16.0% Building Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 2,456,029 3,129,406 3,569,306 14.1% 1,383,098 1,283,093 1,499,739 16.9% 204,543 118,000 219,000 85.6% 4,043,670 4,530,499 5,288,045 16.7% Budgetary Cost Summary 6,000,000 Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 5,000,000 30.33 35.33 38.43 3.10 4,000,000 ... ...... ....... .... (2) Customer Service Reps BOCC Approved 3/23/16 Building Inspector BOCC Approved 3/23/16 Building Inspector correction from previous years budget Inadvertently deleted from FY16 FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments Personnel Expenditures 3,000,000 Record Coordinator moved from Growth Management Admin /Planning to Building M Operating Expenditures 2,000,000 ....... Capital Outlay Expenditures xxxxxxxxxxxx xxxxxxxxxxxx 1,000,000 xxxxxxxxxxxx xxxxxxxxxxxx lxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx .. xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 30.33 35.33 38.43 3.10 FY16 Change Removed 4 positions FY17 Change Building Official BOCC Approved 11/17/15 (2) Customer Service Reps BOCC Approved 3/23/16 Building Inspector BOCC Approved 3/23/16 Building Inspector correction from previous years budget Inadvertently deleted from FY16 FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments 1 FTE Request for Staff Assistant 1 FTE Request for GIS Administrator split 50/50 with Planning Record Coordinator moved from Growth Management Admin /Planning to Building _19 2.3 ' j it MEMORANDUM MONROE COUNTY GROWTH MANAGEMENT DIVISION We strive to he coring, prgfemonal and fJ it I "o: Roman Gast 4l, County Administrator from: Rick Grifti lg f Buildin Official and Ed Koconis, AIC:P,�&tistrat�Manager CC: Christine Hurley, AICP, Assistant County Administrator Tina Boan, Office of Management and Budget Director Date: March 10, 2017 RE: FY 2017 -2018 Budget Request - Building Department Fund 180 is a self- supported fee - funded cost center. Building permit revenue is expected to remain strong throughout F Y 17 and into FY 18. In FYI 6 the budgeted revenue estimate was $4,013,670 and the actual was $4.973,159 while actual expenses were $3,577,235. The chart below illustrates the revenue and expenditure comparison from FY10 through FY18. Of the $5,030,764 Projected FY18 Expenditures, $1.101,440 is specific to FY 18 while the remaining $3,929,324 is related to recurring expenses. 317117 Building Department - Fund 180 Revenue & Expenditure Comparison S6,000,000 $4,000,000 $3,OD0,000 $2,400,000 $1,000,000 $0 fY10 Mi Revenue $2,325,132 $2,252.334 Expenditures $2,524,979 $2.352,131 Revenue FY12 FY13 FY14 FY15 FY16 projected FY PTOJected 17 FY18 $2,146,827 52,399.074 53,509,337 S4.009 252 $4,973,159 $5,D4 X9 55 $2.21D,a97 $2.141,202 $2,629,467 $3.389 $3,517,235 $4,507 $5,0.40, 1&l Expenditures Linear (Revenue) Linear (Expenditures) 52502 Building D epartm ent is being; su bmitted at $5,[130,764, above the FY 17 Adopted amo of $4,507,099 but only 1 % above the actual revenue total from FY 16. This submitted budget includes: Pale 1 ■ The purchase of three (3) vehicles is included in this amount. One is a replacement vehicle (1001- 7580). The second, an enhancement, is a new vehicle for an existing Building Inspector to allow his current vehicle to become a much needed pool vehicle in Marathon. The third, an enhancement, is a new vehicle needed for a currently vacant Building Inspector position (GMBI..G051) whose vehicle was transferred to a new Building Inspector position (GMBLG060) created in FY 16. ■ M.T. Causley, Inc. includes an amount $65,600 over last year ($466,240) due to retirement of Plumb] ng /Mechanical Plans Exalninerllnspector; difficulty in hiring structural Plans ]�.xaminer /Inspector personnel; and to accommodate the Ocean Reef office; totaling $531,840. The chart on Page I illustrates the continued increase in building activity through revenue explaining this request. The annual expenditures, as we] I as the FY 17 budgeted amount and the requested FYI 8 amount. is shown in the chart below. 3113117 M.T. Causley, Inc. Expenditures by Fiscal Y ear S/00,000 5611,7 SF 5600,OCln $531,84() $500,000 $436,149 $ 456,240 $40!7,000 $3(1R,Q00 5714,381 $200,000 $1()0,000 $0 FY14 FY15 FY1b FY17 Budgeted FY 18 Projected ■ !'Plan (electronic plan review). EPlan has been a goal of the administration for a couple of years; however, we had to build up our system so we can acquire this type of software and implement. The implementation cost is proposed to be $471,60[3. ■ IVR credit card module. This would allow for customers to pay certain permit fees over the automated telephone system. $23,000 is the proposed budgeted cost of this item.. ■ CommunityPLUS upgrades customization carried over from FYI 7: eGovPLUS ■ Permitting information ■ Contractor information ■ Code Compliance information These upgrades are estimated to total $18,000. The proposed timeline and costs for implementation of Ulan, the IVR credit card module, and the Community PLUS upgrades are illustrated on the following data table. Page 2 E:Plan. IVR Credit Card Module, and CommunityPLUS Upgrades Pr oposed Timeline and Costs for Implementation 11e1V:n.s5 M7 Proposed Timeline and Casts far Implementation ImPlementation T]ttalf 14 0 N I P F M R i M 1 1 A s Snftware and :st rr PVL.iintertance . Electronic Permit Auto male pann It a p pti[at inn Train Appisratmn and Flan su hrn n+., e« ,P lie eud Plan 1e. irw Con Gael Si.i't ane i u„+v,.r n 3 d S. 773 KO Prr fog i "•[ C L.iri nal iesi�nl; ar.d F'f�asccl r�o .rve Ir +� :rinp 1r.r ?u hilt ane S[a`f Grvelopmrnt and 3VR Enhancement IVR Cr eni t C a rd a,pd�rle 5 73,0:00 Contract BUCC rr� ng SfIECTRONy 1 esting Re— {pA5 and 6y Prav� np a earn— ocl menl p . - � d iesl PrajerlDux Gv s.v t4ne0ur p:nressin g and approvai BOCC Tweaks AVCICVE 50ftWarel as alternative to paper su 6miss ion and re [Ins ite Tr aver to MC I i f nce ded} -not TfT f — 1 $ l9,ClJ0 Su+ Ap! - Aadi[ional Cost to W me SunGard +•� -.' dstd ip Cornm n tyPllJS .__ —_ _. ___-- -' —.- — Site Visit Staff See Spfi are in lase at T60 0:1 Rgen[y SunGar6 SunGa rd APi Inr Credit Card Payment. $ S,Lti70 Credit Card Account Services _ _$ 7,LF7B Payment . Ma.£m m Fst. Cost far Har.;Warp Purc'a : P"ical Servers (Vic tea: [en he used 'la'nr•a :�•: j grid sane cnsil: 5 1C?1,�70 I a�a . •. I 5 to 10 servers (inci. msrroi mg] : " N' "' Fla row are: Sea n ne. r for Fla cis 24. 36 1 1 for 51] $ 18,000 I•.,, •,c _ . Hardware: Scanner (up to Ux_1) • i4 S _x,UnU . -- for ea. office) Hardware: ?Von 10:S ip "Iapprnx. 2 . sets of monitors for 12 staff 15 Mar/S S y[1,[]pG A� ' :I+•i'•F KLU2 OR) 1 . Subtotal to implement Cptan (elect Pon iC plan review) 5 q 71,5110 i 3 CommunitypW5 C h a nges to e6m PL.l S thas were gut Upgrade; eGOvPWS We to 6c accool phshed during 5 18,W0 pevelo pment and Go flue modgicaeions upgrad e. tie pendent tsars Vend.r to Testing (5l1NGAAU) pror:de service. Total $ 512.600 Page 3 — Demand for pennitting services continues to remain high. The following graphs demonstrate the overall indicators ( Plan Reviews, Inspections, 'Dotal Job Value, and Issued Permits we use to determine need for services for the entire permitting operations (Building, Planning, Environmental, and T=ire): PLAN REVIEW Total Number of Plan Reviews on Applied Permits by Fiscal Year Jan 2017 25000 21,162 19,979 20000 16,2 37 15000 13,50213, 27612.S8i 13,684 11,796 10,736 14000 7,170 7,253 5,0 4,674 5000 - 0 F ,� F , F ,��, � F F � �a F Excludes" N/A" and Lagged CSR 'L" resulted reviews INSPECTIONS Jan 2027 Total Number of Inspections on Permits by Fiscal Year 34,066 35,000 28,087 30,000 23 745 25,000 - 20114 - 20,000 14 090 15,000 10,000 5,000 i FY12 -13 FY13 -14 FY14 -15 FY15 -16 FY16 -17 Excludes "NSA inspections Dote: Implementation of 1VR system reduced the number of inspection types starting in FY 12 -13. Page 4 1 JOB VALUE Total lob Value for Issued Permits by Fiscal Year Ion 2017 300000060 - $264.3 148.BM $250.6M _. 250000000 $176.M `$1$4.ZN1 x65.M 85.8M 200000070 139.6Ni $134.8M s 150000000 $121.3 $55.81N $9O.ZM 100000000 i 50000000 0 y A ti� OFoo y�y1 y�yh ISSUED PERMITS Jon 2017 Total Issued Permits by Fiscal Year 7,544 � 8,000 7, 000 6,133 5,881 5,553 6,000 5,. 4,5x7 4,790 4 354 4,763 -4,817 51000 3,816 3,973 4.40❑ 3,000 2,069 2,000 1,060 0 ti� yA by �� 'N ya °� �q �°�, X10 ' ��ti ,ti3 + tio' ati`' d� F 52501 Building Department -- Education and 54501 BuildinRefunds are moth regulated by permit revenue and are expected to remain flat. ENHANCEMENTS I IANCEMENTS 1. Two new vehicles — Requested vehicles are needed for: • An existing Building Inspector to allow his current vehicle to became a much needed pool vehicle in Marathon; and • A currently vacant Building Inspector position (GMBLG051) whose vehicle was transferred to a new Building Inspector position (GMBLGO60) created in FY 16, 2. One new FTE -Staff Assistant [currently a temporary position ("I'MBLG001) that we wish to change to permanent.] We had this position in the past; however we used the FTE for a Customer Service Representative {CSR} position that was needed. Now we have eliminated an M.T. Causley, Inc. CSR position and wish to bring in a permanent Staff Assistant position in house. Thank you for your consideration of these items. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Building Department Building Department Organizational Chart Total Full -Time Equivalents (FTE) = 38.43 Building Department Total Full -Time Equivalents (FTE) = 38.43 Fiscal Year 2018 1 Building Department Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Building Department Strategic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Building Department 3,311,415 3,498,950 4,530,499 4,546,586 5,258,045 16.1% Planning Refunds 78,152 78,285 30,000 30,000 30,000 -% Total Budget 3,389,568 3,577,235 4,560,499 4,576,586 5,288,045 16.0% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Misc Special Revenue Fund 27,353 13,955 23,400 39,487 23,400 - % Building Fund 3,362,215 3,563,280 4,537,099 4,537,099 5,264,645 16.0% Total Revenue 3,389,568 3,577,235 4,560,499 4,576,586 5,288,045 16.0% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Building Department 34.33 30.33 35.33 38.43 3.10 Total Full -Time FTE 34.33 30.33 35.33 38.43 3.10 Total FTE 34.33 30.33 35.33 38.43 3.10 Fiscal Year 2018 2 Building Department Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Building Department Building Department Mission Statement Protect public health and safety, property and the environment by providing an efficient, effective and considerate permitting and code administration system in accordance with Monroe County Code and the Florida Statutes, that is consistent with and furthers the Monroe County Comprehensive Plan. Services Provided • Provide plans reviewing and permitting services for compliance with the Florida Building Code, the Monroe County Code, and all other life safety codes. • Coordinate unsafe structure abatement with the Code Compliance Department and the office of the County Attorney. • Provide inspection services in accordance with the Building Code. • Provide a contractor licensing and testing program. • Provide staff support for the Contractors Examining Board and the Board of Adjustment and Appeals. • Provide coordinated administration and enforcement of County's floodplain regulations including management of the County's Flood Insurance Inspection and Compliance Program. Major Variances 1 FTE request for Staff assistant. 1 FTE request for GIS Server Admin Split 50/50 with Planning. Purchase of EPlan review software; EPlan Scanners & Monitors as well as IVR credit card module. Replacement of one vehicle needed due to mileage. Two additional vehicles needed for the new inspector and other to be used as Pool vehicle. Advisory Board • Construction Board of Adjustments and Appeals • Contractor's Examining Board • Code Compliance Review Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 3,311,415 3,498,950 4,530,499 4,546,586 5,258,045 16.1% FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 2,079,316 2,470,333 3,129,406 3,129,406 3,569,306 14.1% Operating Expenditures 1,109,897 946,315 1,283,093 1,299,180 1,469,739 14.5% Capital Outlay Expenditures 122,203 82,302 118,000 118,000 219,000 85.6% Total Budget 3,311,415 3,498,950 4,530,499 4,546,586 5,258,045 16.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Misc Special Revenue Fund 27,353 13,955 23,400 39,487 23,400 - % Building Fund 3,284,063 3,484,995 4,507,099 4,507,099 5,234,645 16.1% Total Revenue 3,311,415 3,498,950 4,530,499 4,546,586 5,258,045 16.1% Fiscal Year 2018 3 Building Department Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Building Department Building Department Fiscal Year 2018 4 Building Department FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 5.00 5.00 10.00 11.00 1.00 Officials & Administrators 2.00 1.00 1.00 4.60 3.60 Technicians 11.33 10.33 9.00 9.50 0.50 Service Maintenance 3.00 2.00 2.00 1.00 (1.00) Professionals 13.00 12.00 13.33 12.33 (1.00) Total Full -Time FTE 34.33 30.33 35.33 38.43 3.10 Total FTE 34.33 30.33 35.33 38.43 3.10 Fiscal Year 2018 4 Building Department Planning & Environmental Resources Proposed FY18: FY18 Revenue Source Adopted General Fund $0 Other Ad Valorem $3,030,387 Non Ad Valorem $2,482,676 Capital Funds $0 $5,513,063 FY18 Revenue Source 45% General Fund 0% rt Other Ad Valorem Non Ad Valorem V Capital Funds 0% Expenditures by Department 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Growth Mgmt. Administration Planning Department 2010 Comprehensive Plan Planning Commission Environmental Resources Marine Resources Planning /Building Refunds Expenditures by Department Growth Mgmt. Administration Planning Department 2010 Comprehensive Plan Planning Commission Environmental Resources Marine Resources Planning /Building Refunds Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FY18 Expenditures by Department 1% 0% A Growth Mgmt. Administration IN Planning Department 35% 2010 Comprehensive Plan Planning Commission Environmental Resources 25% Marine Resources 0% 2% Planning /Building Refunds 918,700 789,903 - - 100.0% 1,560,550 1,721,385 2,053,088 19.3% 130,000 - - 0.0% 82,176 87,033 88,390 1.6% 1,717,622 1,240,969 1,371,295 10.5% 2,008,268 2,030,399 1,938,290 -4.5% 12,000 12,000 62,000 416.7% 6,429,316 5,881,689 5,513,063 -6.3% FY16 Budget FY17 Budget FY18 Budget Planning & Environmental Resources Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 2,486,936 2,582,130 2,623,883 1.6% 2,634,813 2,052,992 1,669,513 -18.7% 1,307,567 1,246,567 1,219,667 -2.2% 6,429,316 5,881,689 5,513,063 -6.3% Budgetary Cost Summary 7,000,000 Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change 6,000,000 29.43 29.43 28.77 (0.66) 5,000,000 Assistant County Administrator position reallocated to County Administrator Floodplain Administrator position eliminated Affordable Housing position eliminated Staff Assistant position eliminated 4,000,000 FY17 Change Sr. Administrator GIS moved to Planning Department from GIS and overlap of Executive Administrator position FY18 Change Personnel Expenditures 1 FTE Request for GIS Administrator split 50/50 with Planning xxxxxxxxxx xxxxxxxxxxxx Decrease in FTE due to Executive Assistant no longer acting as Affordable Housing Coordinator 3,000,000 xx v x v x vv xx vv xx vv xx v x v v xxxdCCCxxi o 0 Operating Expenditures p g p xxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxx: xxxxxxxxxxx: .....�..�..�..�..�..�.. xxxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx. xxxxxxxxxxxx xxxxxxxxxxxx Capital Outlay Expenditures 2,000,000 xxxxxxxxxxxx xxxxxxxxxxx: xxxxxxxxxxxx xxxxxxxxxxxx M xxx MMI xxxxxxxxxxx: xxxxxxxxxxxx "xxxxxxxxxxx 1,000,000 ...... ......... .......... ....... FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 29.43 29.43 28.77 (0.66) FY16 Change Assistant County Administrator position reallocated to County Administrator Floodplain Administrator position eliminated Affordable Housing position eliminated Staff Assistant position eliminated BOCC Executive Assistant added duties for Affordable Housing from BOCC Administration FY17 Change Sr. Administrator GIS moved to Planning Department from GIS and overlap of Executive Administrator position FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments 1 FTE Request for GIS Administrator split 50/50 with Planning Record Coordinator moved from Growth Management Admin to Building Decrease in FTE due to Executive Assistant no longer acting as Affordable Housing Coordinator MEMORANDUM MONROE COUNTY PLANNING & ENVIRONMENAL RESOURCES We Strive to be caring, projf ssional and fair To: CC: From Date: RE: Roman. Gastesi, County Administrator Tina Boan, Office of Management and Budget Director Christine Hurley, AICP, Assistant County Administrator Mayte Santainaria, Sr. Director, Planning and Environmental Resources March 7, 2017 IS 23 FY 2017 -2018 Budget Request — Planning, Planning Commission, Environmental Resources, Environmental Restoration, and Boating Improvement Funds In accordance with the 2018 budget instructions, and the direction you provided, we have developed the following budget requests for each of our cast centers. 50500 Planning FLAT BUDGET �sl r :l+ 1�:1i, �. "'•. ':.. .�,I - i i:. tai { i.. .'i . � {1 {lfll ...'i'i'. ". .'i i!..l lilts L'. . <.I ll:ir ;" , i' :sl�''.1 Ili+ I.` ":� { �'�� L'i l'. .. I i :` 1' ?L'Il lilL'� �: i. '�`l I'� ., 1 r .' i 1.' �` i " "iL � l" il .'! ".� � ti�i �'; ,!r�: { + .i. .�l :,ri�ili -:�• �� 1 +�ti��.. :1 _l;'Li I . �;� r . .'•f ,ill' '��'i�i .!�i' !. , . i• li.I L' ".I:l ,I ♦I;1;. ..'i' I,. ..., ii.11_ i, l { .'�l { lL'i { .[i��i !. ( `' [ ,•I:!. i1i 1 {1 i I'iil lEl'li.' C ■ ,�,I 1 { ;ll ,!,':.. .' {'. .'ll {. •. ilia. 4 \�'j�1 �. iL'. �Li ii.L'• ■ ,7 i {fti ;l•. I {) (. ]ill L ■ `ti fl {I:i r 1 � {1i ! {! 1�:1'' .� 3 �!�i,l::i ■ "" {!�! .:Ili 1 -i.' [ )'. ".l!. ti' .I `• Proposed Redactions. $2,500 decrease from 530521 (gasoline) and $2,500 decrease from 530540 (books, education, membership). Propose maintaining Other Contractual Services (530340) at $129K to provide funding for Affordable 1fousing support for monitoring and compliance of affordable units, assistance with acquisition strategies and assistance with RFPs For affordable housing development. Additionally, $20,000 of the total $129K is budgeted for the ESRI Maintenance Agreement (G1S) and Pictometry (GIS). As noted above, there is a cost shift from 50001 of $54,087 into 50500 (530340 Other Contractual Service) to complete the Impact Fee Study. l .11llallcenlun it !'ttlllE`.tit "i.. '�� `•1'.. . r 1 I f • li ..i! !1 i?1 • "l C1'ti I, Ii. il1•'i I+,: 11011 ..11h ., I { II ...l l '1I�t'i,li :{ illl liiL' E'i illiill; iii I.!•i', "'•r ;l`iii lii: I E I � ., {. tl.� �L'i 1 L':' :�'.Illilfl I.L i '`11ti1L'lii� :�ii�lll'•, �� 'tiil1�� P lann i ng ■ rMh 'I'll 1 1 'Ind ��w o1j I c , ');l I I C I kj "k k W I k I I PS I I i S 1) 1►.lt Ilic 1111ildill", 1)Upartnwill Cost Center X 2;021 1 Fl) lid ISO- ye I I'- I 11) po 1*1 cd k k I I I d ed C os C(' I I I e r 51000 Comprehensive Plan Completion of a multi-year project to develop and adopt the 2030 Comprehensive Plan and implementing Land Development Code. The Comprehensive Plan and Land Development Code were completed in 2016; therefore, the cost center can be eliminated. NoTV: hi l" �111, l'i C'.( il:o, plc' .:I 1, [I"d [)Ik !•k-V ?c 1A Task In-house (Or Constiltanli 1' ) :V Il F'Ikiii �Li Il 4. J) dLlll. f I N I,[! I ..I LIMB [ -:- 1 11 `0 I ;1 11 ['I ,j I ;!1 r lI'l I. 1 lldk'i J 1�1 01 L I !i j N I I I I L L 1 11 2 C L I t L I I I 51500 Planning Commission FLAT BUDGET 505519 Transportation Plannin Funded by a Joint Participation Agreement (JPA) ANQ53 with the Florida Department of Transportati 52000 Environmental Resources FLAT BUDGET Proposed Reductions: $570.00 from 530474 and 530521 (printing /gasoline) Maintaining budget within Other Contractual Services (530340) to provide funding for utilizing MT Causley, private provider, to maintain level of Service for permit review and provide staff coverage while another staff position (environmental planner) provides both planning and biological review for the Ocean Reef office. Additionally, we ainticipate the retirement of a biologist staff member in January 2018. 52503 Environmental Resources Education FLAT BUDGET Currently, $10 per permit for each planning and environmental permit is added to the fund to provide resources for required continuing education and travel. 62520- State of Florida Boating Improvement Fund SIF FLAT BUDGET — based on estimated revenue Revenue (FY 17 -18) Proposed budget $290,000 Channel ,Markers $60,000 Derelict Vessel Removal $130,00 Reimbursement to Cities (grants) _ $40,000 Since February 2016, the County has removed 85 derelict vessels. Derelict VesseLs Removed 20 1 6 12 4 -- Q 0 �t AI Page 3 526123- County Boating Improvement Fund (BIF) FLAT BUDGET — bused on estimated revenue Revenue (FY 17 -18) Proposed budget $490,000 Employee Pum out USA Derelict Vessel Removal $46,399 We are pleased to report that the Legislature approved, and the Governor signed, an appropriation of 5500,000 to go towards the operation of Monroe County's mobile vessel pumpout program for Fiscal Year 16 -17. This funding significantly help offset the cost to the County for the pumpout program. Representative Raschein submitted HB 4121 (Monroe County Mobile Vessel Pumpout Service) requesting another $500,000. We are hopeful the appropriation for FY 17 -18 will be approved. Accomplishments since February 2016 are illustrated in the tables below, We are providing over 20,000 pump outs which removed and properly disposed of almost 300,000 gallons of vessel sewage, which may otherwise have entered the Keys' water column. 2500 2000 1500 1000 500 0 $76,281 $354,800 Number of Pumpouts Feb March April May Juste July Aug- Sept Oct Nov Dec Jail 2'016 201 30000 25000 _'0000 15000 10000 50Q0 0 Sewage Removed (gal.) Feb March April Matt Atie July Aug Sept Oct Nov Dec Jan 2016 01- The County and State B1F funds historically have been as follows: Fiscal Year State (62520) County (626 i 3) Total Total (with interest and rtstilutif)n) 2010 $254,628.88 $394,5$5.62 $649,217.50 l:. l !I!i' [. lil 2011 $242,113.96 $4-41,800.38 $683,914.34 ll i:I�IirIL ��•lill 2012 5241,623.20 $433,202.61 $674,825.81 1•L• F "L•Ilfl•',i l. 2013 $240,058.71 $442,020.83 $682,079.54 $689,833.93 2014 $218,428.80 $398,217.59 $616,646.39 $625,244.76 2015 $277,763.74 $466,783.63 $744,547.37 $774,057.26 2016 $282,320.38 $488.665.73 $770,986.11 $785,623.17 ,Il` 'OT.iiitj i ) ". `',.1 H11I �.. ? ;V,firi {I *State B1F funds have stricter rules for eligible spending (excluding statting or pump out service). County B1F allows Staffing and pump out service. The pump out contract was increased from $330,000 to $379,800 in March, 2015 because State CVA grant funding for pumpout service was decreased from $437,000 to $214,000. [ • ' i)]ie'il• " ;_ :Ihli . 'li....l.L :I• I!I'!. iriL , iI!..!.l Il', .. ( ii 1'�L ,:[ li •. iI l:. l !I!i' [. lil ]L]1. Iii I!1 ..=L I!�i . iI I: " "... ,1�'li. 1L .:i ], .:!�.- .!!�. !l. iit•;I �� I 1 . ..., , I... ". ., L. 1. sill Lill ll i:I�IirIL ��•lill ll. ".� �•I'. .i i. 1�: ill'." ..i .''1 L'". '.. ...1 :_ i�]. 1. •ll 1�t .... "! '[�1 •. l \i' Li r]L � ,il 1•L• F "L•Ilfl•',i l. 52002 Environmental Restoration FLAT BUDGET The revenue for this fund is driven by permitting, which requires mitigation for impacting the environment and utilizes those funds to maintain the environmentally sensitive land the county or land authority owns. Maintaining budget within Repair and Maintenance (530460) at $280,000 to complete additional exotic plant removals, clean -ups, trimming and plantings. 1•.IIIIl tIIk'( - IIILr III IY'[ILICSI 111 i.li �il .] 15 { }[ [ r11L'L'�i.'. !'- .. : 11' .!i ;l'_.'L'I:ll.. ..i!:" ..1' i . !L �.... .11:' .!;Il':i!il�...:! i• .�..iI l 1 } � f: I'' ",i.l ill .il `,1. � -. !• ]ill � � '.l':. � i "�l!'i.l �?�''.i.11�l•ji 1�. ".l!!l. 1 ":t :11: !�i ,l `i:l +il �•..li: � 'L II' •'� .i •�.- tile. `�1 :i':." . ":4 "� •�i` i.. .. f f .. . il� lli , ..1 �'' - i'. ''A . ii1 I�•i li!l' �..:i Ar.'i`.il!l: is -. il' L'..:is I. .!. L'.. -. .. ,- t i � \i �. tint',. I,,��- i]!� '11...1 -. .. .'[l i.] iil.11•.. i''� l,l � 111 l�'.1 ..:I!� I' .. lj i .. ;i'� • i.i-i1 �l. :r: .:�'.�� .'1..'l L i'I�il:. l�' � ..: ... I '•.i. "1�:." �.11c:1.:I�" .i.tii 1 'i• `•..'l ir; .'.13. �`�.��,1!,rlls Ii i i�l/i'I7 liC �lI[ "•i il.: '.,. �i.. i li.. !' i i i '' -_ i. ... '. � l' �. •I i`_ 1'.li ;il i ,i � .�i� �� { 1� I' � -.. �'. 1 ,: i �.l 1a I't I chicle l Nnla truck). ). lapi,rl }, iIII(l cell 1) 1 1rr11L IN I L1 [d 11'41 11 rJ2 d� °ci �]t :III L'tit ilnated C is !L� �i. .. � I Ei( )� {'. L li I.'l 1 1 :ill :1 �.. '1'. _ :lip � ljl_ L�i.'I ,1 .::.. ..'I .• - ..:I I: ..il i'�' .., it ' �' 1 �. • -. '�I;"1'.;'�'.� i� IfIL [ lli.[1 { :!1'.i ...!!..- Il's "' � - •li. i" : ':!!:l;!! ill Planning & Environmental Resources • 0.I?1 ; 1 L' LIIIC II . :lsl[; .til•. ...:I�i �••'}Il. [ `. j•.:.[rii�tit[� '.[�I'I[' �`� 'I:i -. ?L. r itfli..�i ..iiil': 1111. a 'I 11k l[I 11 .3 i' 2," I C Ll A l;l; fl f!ii� K \ f j l I` [, :;I .,I; , ;i; cc( :. The fund balance is summarized below: Date of CAFFR Approx. Fund Balance.* 9/30/2004 $50,138 9130/2_005 $8 9/30/2006 $244,178 9/30/2007 $427,508 9/30/2008 $606,632 9/30/2009 $509,881 9/30/2010 $502,494 9/30/2011 $607,152 9/30/2012 $725 9/30/2013 $715,544 $1 ,041,371 9/30/2014 9/30/2015 $1,2 * Approx. fund balance has been calculated by taking the total fund balance from the CAFFR report and subtracting the Key Largo Wastewater Treatment mitigation funds ($718,504) from the total. Annual revenues and expenditures for MCELMR are summarized in the table below: Fi A Year Revenue Expenditure Difference 05 -06 $47,417.00 S15,743-00 $31,674.00 06 -07 $185,766.00 $23 $162,366.00 07 -08 $267,031.00 $76,759.00 $190,272.00 08 -09 $281,077.00 _ 598,953.00 $182,124.00 09 -10 $131,990.47 $128,739.76 $3,250.71 10-11 $146,225.34 S153,612-00 ($7,386.66) 11 -12 $164,380.36 $152,510.28 $11,874.08 12-13 $24 $127,193.00 $118,534.00 13 -14 $132,339.00 $142,481.00 ($1 0,14 2.00) 14 -15 $504,862.00 5179,035.00 $325,827.00 15 -16 $440,115-90 $179,600.74_ $260,515.16 2016 5540,262.31 $179,020.99 $361,241.32 The County has "ramped up" its land acquisition program and has acquired more Tier III lands, which typically require additional exotic removal and clean -up efforts. As more lands are acquired our land management needs will increase. Currently, the County Land Steward manages approximately 3,500 County - owned parcels and 500 State -owned parcels (under a management lease with the State) throughout the Keys. An additional position and the associated funding will provide for expanded land management capabilities and a higher level of service in regards to the management of County conservation lands, particularly to the Key Largo community. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Planning & Environmental Resources Organizational Chart Total Full -Time Equivalents (FTE) = 28.77 Growth Management Administration Total Full -Time Equivalents (FTE) = 1.00 Planning Department Total Full -Time Equivalents (FTE) = 17.44 Environmental Resources Total Full -Time Equivalents (FTE) = 9.33 Marine Resources Total Full -Time Equivalents (FTE) = 1.00 Fiscal Year 2018 1 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Strategic Goals Fiscal Year 2018 2 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change 2010 Comp Plan 186,275 60,342 - - - - % Environmental Resources 1,124,983 1,683,391 1,240,969 1,493,631 1,371,295 10.5% Growth Management Administration 661,808 546,291 789,903 789,903 - (100.0 %) Marine Projects 157,970 603,615 - 861,300 - - % Marine Resources 831,024 487,784 2,030,399 2,061,800 1,938,290 (4.5 %) Planning Commission 73,950 69,541 87,033 87,033 88,390 1.6% Planning Department 1,380,497 1,340,855 1,721,385 2,186,012 2,053,088 19.3% Planning Refunds 67,172 79,000 12,000 69,000 62,000 416.7% Total Budget 4,483,679 4,870,819 5,881,689 7,548,678 5,513,063 (6.3 % Fiscal Year 2018 2 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Governmental Fund Type Grants 613,952 860,382 - 1,582,389 - - % Mstd - Ping /bldg /code /fire Mar 2,846,188 2,636,248 3,386,949 3,443,949 3,030,387 (10.5 %) Boating Improvement Fund (BIF) 831,024 487,784 2,030,399 2,061,800 1,938,290 (4.5 %) Misc Special Revenue Fund 12,914 13,424 55,000 81,200 90,000 63.6% Environmental Restoration Fund 179,601 872,981 409,341 379,341 454,386 11.0% Total Revenue 4,483,679 4,870,819 5,881,689 7,548,678 5,513,063 (6.3 % Fiscal Year 2018 2 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Growth Management Administration 4.98 4.58 3.58 1.00 (2.58) Planning Department 16.34 15.52 16.52 17.44 0.92 Environmental Resources 8.33 8.33 8.33 9.33 1.00 Marine Resources 1.00 1.00 1.00 1.00 - Total Full -Time FTE 30.65 29.43 29.43 28.77 (0.66) Total FTE 30.65 29.43 29.43 28.77 (0.66) Fiscal Year 2018 2 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Growth Management Administration Mission Statement To assure the Division serves the public in a professional manner while providing challenging work experience for our employee base allowing for both professional and personal growth of employees. Services Provided • Provide management oversight of budgetary and personnel and all programs within Division. • Process, review, approve, and distribute the Division's BOCC agenda items. • Provide policy recommendations to BOCC, County Administrator, County agencies and state /federal agencies on growth management issues affecting the County. • Provide management oversight of County's Flood Insurance Inspection and Compliance Program. • Prepare Annual Assessment of Comprehensive Work Program for Governor and Cabinet and coordinate County's efforts and responsibilities for maintenance and implementation of the Comprehensive Plan and Work Program and other requirements under Chapters 163 and 380, Florida Statutes. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 434,348 399,761 350,038 350,038 - (100.0 %) Operating Expenditures 227,460 143,016 439,865 439,865 - (100.0 %) Capital Outlay Expenditures - 3,513 - - - - % Total Budget 661,808 546,291 789,903 789,903 - (100.0 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 661,808 546,291 789,903 789,903 - (100.0 %) Total Revenue 661,808 546,291 789,903 789,903 - (100.0 % Fiscal Year 2018 3 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.00 1.00 1.00 - (1.00) Officials & Administrators 1.98 1.58 2.58 1.00 (1.58) Technicians 1.00 1.00 - - - Professionals 1.00 1.00 - - - Total Full -Time FTE 4.98 4.58 3.58 1.00 (2.58) Total FTE 4.98 4.58 3.58 1.00 (2.58) Fiscal Year 2018 3 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Planning Department Mission Statement Foster sustainable, quality development in the County while conserving and promoting stewardship of the County's fragile environment and the unique character of its' diverse island communities. Key Objectives: • Maintain and update Comprehensive Plan, including completion of studies and tasks for implementation. • Complete comprehensive revisions to Land Development Regulations to make the regulations more user - friendly and easier to interpret and apply. • Process and review permit and development applications in an efficient and effective manner consistent with the Comprehensive Plan and Land Development Regulations. • Compile and disseminate policy, demographic, environmental and planning information to citizens, developers, other departments and governmental agencies within 5 working days of request. • Continue implementing Administration Commission Rule 28- 20.140, F.A.0 • Prepare annual assessment report for Governor and Cabinet on implementing Work Program in Rule 28 -20 F.A.0 • Administer the Residential and Nonresidential Rate of Growth Ordinances and Affordable Housing programs in an efficient and effective manner. • Prepare and meet schedules for required State reports and submittals. • Encourage pre - application meetings and issue letters of understanding. • Provide for professional administration of grants and project management of consultant studies. • Finish development of and maintain the department website to include Liveable CommuniKeys, other reports and proposed regulatory and policy changes. • Provide staff support to Development Review Committee, Planning Commission, Historic Preservation Commission, Beneficial and Vesting Hearing Officer and special Ad Hoc Committees. Services Provided • Provide development review services for projects to ensure compliance with Comprehensive Plan and Land Development Regulations. • Enhance and maintain the County's permit allocation system for residential and non - residential development. • Implement Livable CommuniKeys Program and adopted community master plans through amendments to Land Development Regulations and other actions identified in these plans. • Maintain and update the County Comprehensive Plan in accordance with Chapters 163 and 380 Florida Statutes . • Maintain and amend the Land Development Regulations in accordance with the Comprehensive Plan, requirements resulting from community master planning efforts and regulatory streamlining efforts. • Prepare revised policy and regulatory framework, including amendments to the Comprehensive Plan and Land Development Regulations needed to implement Goal 105, Smart Growth /Tier System and appropriate recommendations of the Florida Keys Carrying Capacity. • Provide policy recommendations on the Comprehensive Plan and County's compliance with State Comprehensive Plan mandates to the BOCC, County Administrator, Directors and other County agencies. • Compile and disseminate policy, demographic, socio- economic, environmental and planning information to public and other County and public agencies. • Provide staff administrative support to Development Review Committee, Planning Commission, Historic Preservation Commission, Beneficial Use and Vesting Officer and special ad hoc committees. Major Variances 1 FTE request for GIS Server Admin Split 50/50 with planning. Advisory Board • Planning Commission • Historic Preservation Commission • Development Review Committee (DRC) • Environmental Impact Study Oversight Committee (EIS) • Affordable Housing Advisory Committee Fiscal Year 2018 4 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Planning Department FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Fiscal Year 2018 5 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,079,663 1,095,784 1,406,819 1,640,809 1,642,009 16.7% Operating Expenditures 276,485 239,603 295,066 522,186 411,079 39.3% Capital Outlay Expenditures 24,349 5,468 19,500 23,016 - (100.0 %) Total Budget 1,380,497 1,340,855 1,721,385 2,186,012 2,053,088 19.3% Fiscal Year 2018 5 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Governmental Fund Type Grants 236,381 101,905 - 464,627 - - % Mstd - Ping /bldg /code /fire Mar 1,144,116 1,238,950 1,706,385 1,706,385 2,003,088 17.4% Misc Special Revenue Fund - - 15,000 15,000 50,000 233.3% Total Revenue 1,380,497 1,340,855 1,721,385 2,186,012 2,053,088 19.3% Fiscal Year 2018 5 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 4.00 4.18 5.18 10.00 4.82 Officials & Administrators - - - 1.60 1.60 Technicians 4.34 4.34 4.00 1.50 (2.50) Professionals 8.00 7.00 7.34 4.34 (3.00) Total Full -Time FTE 16.34 15.52 16.52 17.44 0.92 Total FTE 16.34 15.52 16.52 17.44 0.92 Fiscal Year 2018 5 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources 2010 Comp Plan Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 186,275 60,342 - - - - % Total Budget 186,275 60,342 - - - - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 186,275 60,342 - - - - % Total Revenue 186,275 60,342 - - - - % Fiscal Year 2018 6 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Planning Commission Mission Statement It is the mission of the Monroe County Planning Commission to ensure the protection of the Florida Keys environment and conservation of natural resources, and facilitate sustainable economic development for the benefit of all residents and visitors through a coordinated and cooperative planning process at the County level. Services Provided The primary function of the Planning Commission and planning staff members is serving the needs of the residents by following the Goals and Objectives of the Monroe County 2030 Comprehensive Plan and the Land Development Regulations as follows: • Serve as the "local planning agency" pursuant to Section 163.3174; F.S • Hold public hearings • Review applications and comprehensive plan and land development code amendments • Prepare recommendation for the Board of County Commissioners Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 55,313 55,678 56,900 56,900 61,171 7.5% Operating Expenditures 18,638 13,863 30,133 30,133 27,219 (9.7 %) Total Budget 73,950 69,541 87,033 87,033 88,390 1.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 73,950 69,541 87,033 87,033 88,390 1.6% Total Revenue 73,950 69,541 87,033 87,033 88,390 1.6% Fiscal Year 2018 7 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Environmental Resources Mission Statement To provide environmentally related services to the citizens of Monroe County and ensure compliance with the requirements of the State of Florida, Year 2030 Comprehensive Plan, and Land Development Regulations in order to protect and sustain the natural environments of the Florida Keys. Services Provided • Review and process of development applications consistent with 2030 Comp Plan and Land Development Regulations • Provide timely and courteous customer assistance • Pre & post development site analyses and inspections • Conduct habitat analyses and delineations • Review conditional use, administrative relief variances, beneficial use determination reviews and reports • Intradivisional coordination with Building Dept., Code Enforcement, Marine Resources, Planning • Interdepartmental coordination with Engineering, Public Works, County Attorney, Airports • Interagency coordination (FWS, ACOE, DEP, FWC, DCA, SFWMD, EPA, DOD) on environmentally related issues • Conduct tier designation reviews and updates • Complete Key Deer HCP monitoring and reporting • Review and draft Comprehensive Plan amendments and updates • Review applications under the Permit Referral Process • Assist in evaluating acquisitions strategies and reviewing properties for acquisition Major Variances 1 FTE request for Land Stewardship Assistant. Advisory Board Tier Designation Review Committee SE Florida Climate Compact Climate Change Advisory Committee Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 586,371 579,581 697,861 697,861 844,170 21.0% Operating Expenditures 522,069 1,103,811 523,608 776,270 527,125 0.7% Capital Outlay Expenditures 16,543 - 19,500 19,500 - (100.0 %) Total Budget 1,124,983 1,683,391 1,240,969 1,493,631 1,371,295 10.5% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Governmental Fund Type Grants 219,601 154,862 - 256,462 - - % Mstd - Ping /bldg /code /fire Mar 712,867 642,124 791,628 791,628 876,909 10.8% Misc Special Revenue Fund 12,914 13,424 40,000 66,200 40,000 - % Environmental Restoration Fund 179,601 872,981 409,341 379,341 454,386 11.0% Total Revenue 1,124,983 1,683,391 1,240,969 1,493,631 1,371,295 10.5% Fiscal Year 2018 8 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Environmental Resources Fiscal Year 2018 9 Planning & Environmental Resources FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support - - - 6.00 6.00 Technicians 2.33 3.33 2.00 - (2.00) Professionals 6.00 5.00 6.33 3.33 (3.00) Total Full -Time FTE 8.33 8.33 8.33 9.33 1.00 Total FTE 8.33 8.33 8.33 9.33 1.00 Fiscal Year 2018 9 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Marine Resources Mission Statement The mission of the Marine Resources office is to help protect and conserve the marine environment of the Florida Keys within Monroe County in a manner consistent with the Monroe County 2030 Comprehensive Plan, Monroe County Code and to provide for the adequate and appropriate use of the Keys' marine resources. The focus of the Marine Resources office is on: 1. Protection of the marine environment; 2. Provision of maritime infrastructure; and 3. Public water access. Services Provided • Maintain a Keys -wide system of aids to navigation and boating regulatory zones designed to both assist boaters and protect valuable shallow -water resources. • Coordinate with other county offices and state and federal agencies. • Customer assistance; including addressing a wide variety of public concerns regarding boating issues and shoreline protection. • Dispose of derelict and abandoned vessels. • Provide vessel launching facilities, and provide keys -wide vessel pump out services • Development of mooring fields Advisory Board Marine and Port Advisory Committee Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 60,045 64,748 70,512 70,512 76,533 8.5% Operating Expenditures 770,979 423,036 752,320 783,721 704,090 (6.4 %) Capital Outlay Expenditures - - 1,207,567 1,207,567 1,157,667 (4.1 %) Total Budget 831,024 487,784 2,030,399 2,061,800 1,938,290 (4.5 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Boating Improvement Fund (BIF) 831,024 487,784 2,030,399 2,061,800 1,938,290 (4.5 %) Total Revenue 831,024 487,784 2,030,399 2,061,800 1,938,290 (4.5 % Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Administrative Support - - - 1.00 1.00 Professionals 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 1.00 1.00 1.00 1.00 - Total FTE 1.00 1.00 1.00 1.00 - Fiscal Year 2018 10 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Planning Refunds Services Provided A budget is setup to account for refunds of permit fees. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 67,172 79,000 12,000 69,000 62,000 416.7% Total Budget 67,172 79,000 12,000 69,000 62,000 416.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 67,172 79,000 12,000 69,000 62,000 416.7% Total Revenue 67,172 79,000 12,000 69,000 62,000 416.7% Fiscal Year 2018 11 Planning & Environmental Resources Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Planning & Environmental Resources Marine Projects Services Provided Provide effluent pump -out services to live - aboards at a very nominal fee, thereby, keeping our shore waters cleaner. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 157,970 603,615 - 861,300 - - % Total Budget 157,970 603,615 - 861,300 - -% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Governmental Fund Type Grants 157,970 603,615 - 861,300 - - % Total Revenue 157,970 603,615 - 861,300 - -% Fiscal Year 2018 12 Planning & Environmental Resources Code Compliance Proposed FY18: FY18 Revenue Source Adopted General Fund $0 Other Ad Valorem $1,762,450 Non Ad Valorem $0 Capital Funds $0 $1,762,450 FY18 Revenue Source General Fund 0% xF Other Ad Valorem 100% Non Ad Valorem 0% V Capital Funds 0% Expenditures by Department Expenditures by Department Code Compliance Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,434,535 1,416,346 1,762,450 24.4% FY18 Expenditures by Department Code Compliance 100% 1,434,535 1,416,346 1,762,450 24.4% Code Compliance Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,167,227 1,218,174 1,489,057 22.2% 231,308 198,172 230,893 16.5% 36,000 - 42,500 0.0% 1,434,535 1,416,346 1,762,450 24.4% Budgetary Cost Summary 2,000,000 Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget 1,500,000 FTE History 16.00 16.00 19.30 3.30 FY18 Change Personnel Expenditures 1,000,000 ... ....... ...... .... in Operating Expenditures Capital Outlay Expenditures 500,000 sx7xxxxxxx7r sxxxxxxxxxxr ExxxxxFEEEEx r sxxxxxxxxxxr xxxxxxxxxxxx xxxxxxxxxxxr FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 16.00 16.00 19.30 3.30 FY18 Change Reallocate Assistant County Administrator and Executive Assistant between departments 2 FTE requests for May 17th BOCC for Vacation Coordinators 1 FTE request for May 17th BOCC for Collection Coordinator MEMORANDUM MONROE COUNTY GROWTH MANAGEMENT DIVISION We strive to he caring, professional anal fair To: From CC: Date: RE: Roman Gastesi, County Administrator Cynthia J. McPherson, Sr. Director Code Compliance Tina Bean, Office of Management and Budget Director March 10, 2417 FY 2417 -2018 Budget Request — Code Compliance 60500 Code Compliance 18 23 r FLAT BUDGET --- To offset a 4% Increases in wage /benefits costs and to keep a flat budget a reduction of $34,369.00 is required ($859,237.00 x .04 = $34,369.). Account Number & Name Enhancements 510020 Regular Wages & Salaries +$138,579. 510210 FICA Taxes 1 +$ 10,601. 510220 Retirement Contributions +$ 10,420. 510230 Lifell-lealth Insurance +S37,240, 510240 Workers Compensation +$ 361. 530318 Legal Services +$30,000. Total Enhancements +$227,241. ENHANCEMENTS The Code Compliance Department is requesting three (3) additional positions and increased funding for Legal Services. We are seeking approval for the positions on the April BOCC agenda but wanted to include it on our FY 2018 budget submission 1. The BOCC approved the lien process in March of 2014. A collections policy with the assistance of the Legal Department has increased collections substantially. You can see this in the graph below. The focus is to bring properties into compliance and collect levied fines. We are seeking a FTE for a Collections Coordinator that will assist the Senior Research Analyst in managing the collection case files to gain greater compliance and follow up on old case files. This will likely increase revenue over and above the cost of the position annually and added monies for legal services. The budget entianccment includes wages and benefits. M014 FY2017 Adopted M016 YYD- FY2017 YTD- Difference FY16 % Actual FY2015 Actual FY2016 Actual Budget December December to FY17 Change CODE COMPLIANCE Expenses $ 1,308,545 $ 1,360,117 $ 1,227,999 $ 1,416,346 $ 181,838 $ 200,087 $ 18,249 10.04% $ 249,535 $ $ 532,773 213.51% Difference $ (804,294) $ (712,118) $ (13,182) $ $ 67,697 $ 582,221 $ 514,525 Regular Salaries & Wages (510120) $54,073. FICA Taxes (514210) $ 4,137. Retirement Contribution (510220) $ 4,066. Lifettlealth (510230) $ 12,400. Workers Comp JS 10240) $ 141. TOTAL $ 74,817. 2. The lar number of vacation rental properties renting for less than 28 days in prohibited zoning districts remains a priority in the department. A revised method of prosecution resulting in a greater number of cases scheduled monthly before the Special Magistrate, and the collaborative efforts of staff and the IMonroe County Tax Collector has led to increased compliance and fine collection. The graphs below Show this. Vacation Rental Case' 6 rougit Be#oie the Special magistrate FY 2016.2017 to date 59 67 i I $ FY 2015 -2016 68 �a6 o ! Continued FY 2014 -2015 1 117 Othcr (I]isInissed, Appeal) 22 4 li Violatio'l 1 #i Of Casos a i 4 FY 7011 -201 27 33 0d 40 6Q 3[} 100 12 israI VPar r}in rt'nhar 1 to _ FntQmhk r . O vacation Be -.ital rimes F:ss Co11LC ed 'r 2015 -2017 Fr r:ale $115.760.00 5355,112.00 � 201.' - 2CIC $40,150.00 �Y 2014.2015 $d 0.15 0.00 $?C5,455.00 599,42 ='f cCi3- 2'1.4 $109,550.00 0 a50.0'0 Ch c S 3 •_r. n, OC ;0.. 535 J: ?0. 1 r t4'}0CC0.00 We are seeking two FTEs for Vacation Rentals Coordinators to assist the Vacation Rental inspector. The purchase of new and improved software will reduce the research time to find adequate evidence required to create a case and prepare it for hearing. These duties may be added to current staff positions as added responsibilities. This will result in greater compliance by having coverage in each area, Upper, Middle and Lower keys. The budget enhancement includes wanes and benefits which will be likely covered by the increase in one -time fines collected, 4 Regular Salaries & Wages (510120) $ 84,506. FICA Taxes (510210) $ 6,464. Retirement Contribution (510220) $ 6,354. Lifelilealth (510230) $ 24,840. Workers Comp (51024 220. TOTAL $122,384- 3. The increased efforts of the Code Compliance Department and Legal Department to gain compliance and collect levied fines have resulted in increased costs. Costs include court filing fees, court reporters, transcripts, advertisements, summons, etc. Costs are recovered upon compliance. Legal Services (530318) $ 30,000. Thank you for your consideration, Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Code Compliance Code Compliance Organizational Chart Total Full -Time Equivalents (FTE) = 19.30 Code Compliance Total Full -Time Equivalents (FTE) = 19.30 Fiscal Year 2018 1 Code Compliance Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Code Compliance Strategic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Code Compliance 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% Total Budget 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% Total Revenue 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Code Compliance 17.00 17.00 16.00 19.30 3.30 Total Full -Time FTE 17.00 17.00 16.00 19.30 3.30 Total FTE 17.00 17.00 16.00 19.30 3.30 Fiscal Year 2018 2 Code Compliance Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Code Compliance Code Compliance Mission Statement To promote, protect and improve the health, safety and welfare of citizens and the environment by providing an equitable, expeditious and effective enforcement of all County Codes and establishing a working partnership with Monroe County neighborhoods. Services Provided • Perform field investigations for complaints relating to ordinance violations both reactively and proactively. • Proposal courtesy warning notices, and notices of violations. Inspectors place an emphasis on voluntary compliance measures, but also provide enforcement where required to obtain compliance. • Present ordinance violation cases in special master hearings and the court system. • Coordinate the removal of abandoned vehicles, vessels, debris, and vegetative debris from private property, County and State Rights of way. • Coordinate unsafe structure enforcement with the County Building Official. • Coordinate foreclosure proceedings with the County Attorney. • Provide staff assistance to the Special Master. • Provide information to public regarding Monroe County Code and compliance. Major Variances 2 FTE's will be requested for Vacation Rental Coordinators. 1 FTE will be requested for Collection Coordinator. Request for two new vehicles. Increase Legal Fees. Advisory Board Special Magistrate Objective /Performance Measures FY 2016 FY 2017 FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target Revenue Sources Actual FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,196,898 1,024,686 1,218,174 1,218,174 1,489,057 22.2% Operating Expenditures 146,676 166,984 198,172 198,172 230,893 16.5% Capital Outlay Expenditures 16,543 36,330 - - 42,500 - % Total Budget 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Mstd - Ping /bldg /code /fire Mar 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% Total Revenue 1,360,117 1,227,999 1,416,346 1,416,346 1,762,450 24.4% Position Summary Administrative Support Officials & Administrators Technicians Professionals Total Full -Time FTE FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance 5.00 5.00 6.00 10.00 4.00 1.00 1.00 - 0.30 0.30 2.00 2.00 2.00 1.00 (1.00) 9.00 9.00 8.00 8.00 - 17.00 17.00 16.00 19.30 3.30 Total FTE 17.00 17.00 16.00 19.30 3.30 Fiscal Year 2018 3 Code Compliance Project Management /Facilities Proposed FY18: FY18 Revenue Source General Fund $9,956,492 Other Ad Valorem $4,650,271 Non Ad Valorem $608,708 Capital Funds $37,411,430 $52,626,901 FY18 Revenue Source IF General Fund • Other Ad Valorem 1% Non Ad Valorem •Capital Funds Expenditures by Department 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 Expenditures by Department Animal Shelter Facilities Maintenance General Gov Cap Projects Human Sery Cap Projects Impact Fees Parks & Rec Parks & Rec Cap Projects Physical Env Projects Public Safety Capital Projects Public Works Management Wastewater MSTU Capital Wastewater MSTU's Total -- =Animal Shelter - Facilities Maintenance General Gov Cap Projects Impact Fees Parks & Rec Parks & Rec Cap Projects Physical Env Projects Public Safety Capital Projects Human Sery Cap Projects Public Works Mgmt Road Department •Wasterwater MSTU Capital Wastewater MSTU's Adopted Adopted Proposed 17.5% FY16 Budget FY17 Budget FY18 Budget Change 1,142,946 1,114,969 1,310,122 17.5% 10,453, 202 11, 203, 255 13, 245, 946 18.2% 14,139,411 12,673,633 1,360,000 -89.3% - 50,000 - - 100.0% 444,777 588,348 598,222 1.7% 9,472,181 6,896,913 7,493,290 8.6% 17,997,797 26,083,372 21,174,510 -18.8% 6,992,874 10,575,219 3,930,000 -62.8% 66,425 4,172,551 1,908,397 -54.3% 1,678,606 959,999 1,009,422 5.1% 422,268 646,364 596,992 -7.6% 62,810,487 74,964,623 52,626,901 -29.8% FY18 Expenditures by Department 4% 2% % 3% 7% k3% 40% 0 o 14% 1% •Animal Shelter IN Facilities Maintenance General Gov Cap Projects Human Sery Cap Projects Impact Fees Parks & Rec Parks & Rec Cap Projects Physical Env Projects Public Safety Capital Projects Public Works Management Wastewater MSTU Capital Wastewater MSTU's FY16 Budget FY17 Budget FY18 Budget Project Management /Facilities Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Interfund Transfers Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 4,007,643 5,162,071 5,708,836 10.6% 16,715,885 24,726,657 20,364,377 -17.6% 41,404,959 44,393,895 21,724,753 -51.1% 682,000 682,000 4,828,935 608.1% 62,810,487 74,964,623 52,626,901 -29.8% Budgetary Cost Summary 80,000,000 ......... ......... ......... ......... ......... ......... ................. FY18 Change 70,000,000 .......... . ... 1 79.42 1.50 FY17 Change Assistant Director PW position reallocated to Assistant position xxxxxxxxxxxx Maintenance Worker 2 position removed FY18 Change 60,000,000 ......................... rxxxxxxxxxxxx 50,000,000 I MMM M rxxxxxxxxxxxx rxxxxxxxxxxxx xxxxxxxxxxxxr xxxxxxxxxxxxr Personnel Expenditures 40,000,000 rxxxxxxxxxxxx xxx 7xxxxx 7x 7t xxxxxxxxxxxr xxxxxxxxxxxxr x Operating Expenditures P g P 30,000,000 xxxxxxxxxxxxr xxxxxxxxxxxxr xxxxxxxxxxxxr Capital Outlay Expenditures 20,000,000 10,000,000 FY16 Budget FY17 Budget FY18 Budget Adopted FY16 Budget Adopted FY17 Budget Proposed FY18 Budget FY18 Change FTE History 77.47 77.92 1 79.42 1.50 FY17 Change Assistant Director PW position reallocated to Assistant position Maintenance Worker 3 position added Maintenance Worker 2 position removed FY18 Change Reallocate County Attorney Salaries to Fund 304 TO: C1MB FROM: Doug Sposito, Director'` Project Management /Facilities DATE: April 5, 2017 SUBJECT: Proposed 2018 Budgets Our revised budget memo includes variances, as described below: 22004 Project Management Administration: 530440 Rentals & Leases increase of $1,004 due to increase in rental fees far copy machine. • 530524 Software increase of $2,500 to all for licensing agreement for all Project Managers. 20501 Facilities Maintenance: • 530310 Professional Services increase of approx. $9,500. Increase primarily due to are increase in the MCSO patrols at the Harvey Government Center by 12%. • 530340 Contractual Services increase of approx. $113,000. $13,000 due to a CPI -U increase of 2.1% over last year. A change in alarm system certification, maintenance, and monitoring brings a substantial increase of approximately $12,000. A change in uniform service also brings a significant increase estimated at approximately $15,000. Siemens contract omitted last year for building automation system testing at the Marathon Government Center and Medical Examiner's office, as well as the fire alarm system at the Courthouse Annex - $39,000. Pest Control increase to adopt county -wide continuous services estimated increase of $27,000. Approximate remaining increase of $6,000 in additional square footage added for the inclusion of the Cudjoe Key Fire Station, a new Marathon Library, and the Crawl Key Fire Training Academy. • 530410 Phone & Postage /Freight increase $7,000 due to the shortfall in f/y 2016. F/Y 2016 actual expenditure was $33,644, which is $5,644 over what was originally budgeted. • 530430 Utility Services increase $342,000 due to the increase in water charges caused by the installations of advanced sewer treatments in all of unincorporated Monroe County, as well as the completion of new facilities such as the Marathon Library, Cudjoe Fire Station, and the Crawl Key Fire "Training Academy. 530445 Rentals — Airports increase by $2,000 which is the CPI -U increase of 2.1 %. ■ 530460 Repair & Maintenance increase by $10,000 due to the additional three buildings: Cudjoe Fire Station, Marathon Library, and the Craw Key Fire Training Academy. v 530461 Repair & Maintenance Building - increase by $300,000 due to the additional three buildings: Cudjoe Fire Station, Marathon Library, and the Crawl Key Fire Training Academy. a 530520 Operating Supplies increase by $50,000 due to the additional three buildings: Cudjoe Fire Station, Marathon Library, and the Crawl Key Fire Training Academy. e 530540 Books, pubs, subs, educ, mem, increase by $8,000 to give staff more life Safety training. a 550540 Capital Outlay — Equipment $135,000 — Vehicle Replacement per Fleet Maintenance. e 560641 Capital Outlay Vehicles increase $$94,422 -- Vehicle Replacement per Fleet Maintenance. 20502 Higgs Beath Maintenance; e 530310 Professional Services increase by $10,040 due to a 12% increase in the MCSO patrols. 20503 Unincorporated Parks & Beaches: a 530310 Professional Services increase by $2,400 due to the 12% increase in MCSO patrols. m 530340 Contractual Services net decrease $111,000. CPI -U adjustment of 2,1% for an increase of $3,000. $46,000 decrease from fiscal year 2016 due to the Boys and Girls Club no longer managing the skate park at the Key Largo Park. Another decrease of $125,0100 from the overage in fiscal year 2017 offset by an increase of $10,000 for the addition of pest control services, $5,000 increase in air conditioning maintenance charges, and $44,000 for the additional parks and structures including Bernstein park and community center, Big Pine Key swimming hole and related structures, and Rowells waterfront park. a 530410 Phone & Postage/Freight increase $10,000. Charges for ATT &T internet, cell phone usage, and wifi were not significantly budgeted for in f/y 2016 and f/y 2017 creating large shortfalls. P 530430 Utility Services increase by $50,000 clue to the advanced wastewater connections. a 530460 Repair and Maintenance increase $75,000 due to the expected completion of three new facilities at our parks: Bernstein park and community center, Big Pine Key swimming hole and related structures, Rowells waterfront park. a 530520 Operating Supplies increase $30,000 due to the expected completion of 'three new facilities at our parks: Bernstein park and community center, Big Pine Key swimming hole and related structures, and Rowell's waterfront park. R 530540 Books, pubs, subs, educ, mem, increase $1,650 to give staff more life safety training. 0 560640 Capital Outlay Equipment increase $47,500, Vehicle/Equipment Replacement per Fleet Maintenance. a 560641 Capital Outlay Vehicles increase $93,000, Vehicle Replacement per Fleet. 20505 Correction Facilities: ■ 530310 Professional Services increase $1,500 for unexpected inspections, engineering, surveying services. ■ 530340 Contractual Services increase $9,000 due to the CPI -U increase of 2,1 %. ■ 530400 Travel Per Diem increase $3,000. The new Director will be traveling more frequently between the Lower, Middle, and Upper Keys Correctional f=acilities. ■ 530430 Utility Services increase $275,000 due to the significant increase in wastewater charges from Key West Resort Utilities. e 530460 Repair and Maintenance increase $139,000. Flooring replacement at the following: MCSO Admin Building detective's office flooring $38,500; MCSO Detention Center kitchen floor resurfacing $90,000; MCSO mail locker room flooring $7,500. ■ 530490 Miscellaneaus Expense increase $24,500 to standardize all locks and cores. v 530520 Operating Supplies increase $15,000 to secure cabinets and computers for the accreditation process. ■ 530528 Internal Fuel increase $2,000. The new Director wi €€ be traveling more frequently between the Lower, Middle, and Upper Keys Correctional Facilities. ■ Books, pubs, subs, educ, mem increase $1,000 to increase safety training for staff. 20505 ADA Compliance: a 530450 Repair and Maintenance increase $40,000 to address more ADA compliance issues. 20524 School Board Interlocal: ■ 530465 Ma €nt — School Interlocal increase $2,000 due to the increase in sewer charges. 21000 Animal Shelters: ■ 530340 Contractual Services increase $122,000 due to the CPI -U of 2.1 %, and an additional $100,000 due to the shortfall for the Middle Keys SPCA in f/y 2017. ■ 530445 Rentals — Airports increase $23,000. The Middle Keys SPCA is iocated on airport property. Rent was omitted from the budget in f/y 2017. a 560520 Capital Outlay Buildings increase $50,000. Monroe County is contractually obligated to demolish the existing buildings and perform environmental testing at the Lower Keys SPCA, after the new animal shelter is built. Please let me know if I can provide further information or answer any question you may have. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Project Management /Facilities Organizational Chart Total Full -Time Equivalents (FTE) = 79.42 Public Works Management Total Full -Time Equivalents (FTE) = 15.26 Facilities Maintenance Total Full -Time Equivalents (FTE) = 63.26 Wastewater MSTU Capital Total Full -Time Equivalents (FTE) = 0.91 Fiscal Year 2018 1 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Business Center Vision To maintain, improve and expand the County's public facilities and infrastructure that will best serve the health, safety, welfare and interest of the residents and visitors of Monroe County for the best value service. Failure to maintain our buildings, roads, bridges, parks and other public facilities would mean costly expenditures in the future and /or potentially cut services. Services Provided Assist the County Administrator with implementing the policies and programs of the Board of County Commissioners as they relate to the following departments or sections: Project Management Wastewater Construction Management Facilities Maintenance Unincorporated Parks & Beaches Correction Facilities Higgs Beach Animal Shelters Strategic Goals Appropriations by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Animal Shelters 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Facilities Maintenance 9,131,913 9,166,238 11,203,255 11,205,888 13,245,946 18.2% General Gov Cap Projects 1,133,090 3,066,858 12,673,633 13,433,633 1,360,000 (89.3 %) Human Services Capital Projects - - 50,000 50,000 - (100.0 %) Impact Fees Parks & Recreation - 13,355 588,348 588,348 598,222 1.7% Parks & Recreation Capital Projects 1,197,255 805,267 6,896,913 11,204,513 7,493,290 8.6% Physical Environment Projects 58,986,437 45,265,968 26,083,372 25,883,372 21,174,510 (18.8 %) Public Safety Capital Projects 1,677,984 3,900,495 10,575,219 6,509,520 3,930,000 (62.8 %) Public Works Management 1,101,641 1,018,965 4,172,551 5,441,602 1,908,397 (54.3 %) Wastewater MSTU Capital 853,680 975,089 959,999 959,999 1,009,422 5.1% Wastewater MSTUs 50,814 24,672 646,364 646,364 596,992 (7.6 %) Total Budget 75,194,901 65,307,986 74,964,623 77,038,208 52,626,901 (29.8 %) Fiscal Year 2018 2 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Revenue Sources FY 2015 Actual FY 2016 Actual General Fund 7,121,601 7,167,397 Fine & Forfeiture Fund 1,729,495 1,582,798 Governmental Fund Type Grants 220,104 70,490 Impact Fees Fund - Parks & Rec - 13,355 Unincorporated Svc Dist Parks & Rec 1,515,940 1,628,181 Misc Special Revenue Fund 2,360 1,178 Environmental Restoration Fund - - Marathon Municipal Service Taxing Unit 1,565 - Bay Point Wastewater Municipal Service 3,731 733 Taxing Unit - % - Big Coppitt Wastewater Municipal Service 581 838 Taxing Unit 1,125 1,101 Key Largo Wastewater Municipal Service 1,471 - Taxing Unit 1.4% 942 Stock Island Wastewater MSTU 25,302 19,040 Cudjoe - Sugarloaf Municipal Service Taxing 4,174 - Unit 423,000 423,000 Conch Key Municipal Service Taxing Unit - - Long Key, Layton Municipal Service Taxing 10,069 3,740 Unit Duck Key Municipal Service Taxing Unit 3,920 321 One Cent Infra - structure Sales Tax 8,770,890 10,064,402 Infr Sls Srtx Rev Bds 2007 93,882 19,071 Big Coppitt Waste Water Project 716,478 714,603 Duck Key Waste Water Project 11,686 126,921 Cudjoe Regional WW Project 54,474,415 41,677,918 Series 2014 Revenue Bonds 487,238 2,078,643 Long Key Wastewater - 138,357 Land Acquisition - - Total Revenue 75,194,901 65,307,986 FY 2017 FY 2017 FY 2018 FY 2018 Adopted Amended Preliminary Change 8,665,562 8,665,562 9,956,492 14.9% 1,974,006 1,974,006 2,490,368 26.2% - 1,269,051 - - % 588,348 588,348 598,222 1.7% 1,928,750 1,928,750 2,159,903 12.0% - 2,633 2,633 - % - - 9,083 - % 1,125 1,125 1,101 (2.1 %) 28,787 28,787 29,200 1.4% 942 942 80 (91.5 %) 3,550 3,550 4,021 13.3% 423,000 423,000 375,000 (11.3 %) 400 400 400 -% 155,060 155,060 153,700 (0.9 %) 33,500 33,500 33,490 - % 13,708,784 13,508,784 5,413,561 (60.5 %) 1,000,000 1,000,000 70,000 (93.0 %) 755,500 755,500 755,500 - % 35,000 35,000 35,000 - % 17,894,099 17,894,099 14,365,857 (19.7 %) 19,768,210 20,770,111 10,173,290 (48.5 %) Total FTE 73.69 77.47 77.92 8,000,000 8,000,000 6,000,000 (25.0 %) 74,964,623 77,038,208 52,626,901 (29.8 %) Position Summary by Department FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Public Works Management 0.99 0.52 0.05 15.26 15.21 Facilities Maintenance 62.76 63.26 63.26 63.26 - County Engineering Capital 8.96 12.71 13.71 - (13.71) Wastewater MSTU Capital 0.98 0.98 0.90 0.91 0.01 Total Full -Time FTE 73.69 77.47 77.92 79.42 1.50 Total FTE 73.69 77.47 77.92 79.42 1.50 Fiscal Year 2018 3 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Public Works Management Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Fiscal Year 2018 4 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 635,740 722,871 848,076 848,076 1,306,379 54.0% Operating Expenditures 379,606 259,327 324,475 1,593,526 518,018 59.6% Capital Outlay Expenditures 86,295 36,767 3,000,000 3,000,000 84,000 (97.2°/x) Total Budget 1,101,641 1,018,965 4,172,551 5,441,602 1,908,397 (54.3 % Fiscal Year 2018 4 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 175,395 142,238 250,094 250,094 62,411 (75.0°/x) Governmental Fund Type Grants 220,104 70,490 - 1,269,051 - - % One Cent Infra - structure Sales Tax 676,676 793,566 922,457 922,457 1,845,986 100.1% Infr Sls Srtx Rev Bds 2007 29,467 12,671 - - - - % Cudjoe Regional WW Project - - 3,000,000 3,000,000 - (100.0 %) Total Revenue 1,101,641 1,018,965 4,172,551 5,441,602 1,908,397 (54.3 %) Fiscal Year 2018 4 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support - - - 3.94 3.94 Officials & Administrators 0.47 0.05 0.05 1.73 1.68 Paraprofessionals - - - 0.70 0.70 Professionals 0.52 0.47 - 8.89 8.89 Total Full -Time FTE 0.99 0.52 0.05 15.26 15.21 Total FTE 0.99 0.52 0.05 15.26 15.21 Fiscal Year 2018 4 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Facilities Maintenance Mission Statement To maintain all County buildings, grounds, constitutional offices, parks and beaches at the highest level of quality and in the most efficient manner to provide the employees, citizens and visitors with clean, safe and comfortable facilities. Services Provided Construction and maintenance of County buildings and grounds. Total square footage of County buildings- 680,000 Major buildings include: Freeman Justice Center, Old Courthouse Building, Lester Building, Harvey Govt. Center, Gato Building, Marathon Govt Center, Courthouse and Annex, Plantation Key Courthouse and Murray Nelson Govt. Center. Total square footage of Correction facilities maintained- 317,123 Major buildings include: Monroe County Sheriff's Administration Building, Roth Building and Detention Center. Total square footage of Parks & Beaches maintained- 4,709,272 Major Parks & Beaches include: Higg's Beach, Big Pine Key Park, Harry Harris Park, and Veteran's Park. The redevelopment of Bernstein Park shall be completed in fiscal year 2017. Manor Variances Facilities Maintenance proposed budget includes: - increase in Professional Services due to the MCSO increase in patrolling fees for the Harvey Government Center by 12 %. - Contractual Services increase $113,000 due to a 2.1% CPI -U increase of approx. $13,000; a change in vendor for fire and alarm system maintenance and certification for an approximate increase of $12,000; a change in vendor for uniform service for an estimated increase of $15,000. Siemens contract for $39,000 was inadvertently omitted from fiscal year 2017 Facilities Maintenance contract list. Pest control services increases by $27,000 to establish a county -wide service. Approximately $6,000 is added for additional square footage of buildings which include the Cudjoe Key Fire Station, a new Marathon Library, and the Crawl Key Fire Training Academy. - Utility Services increase of $342,308 due to the sewer connections. - Repair and Maintenance increase of $10,000 due to the addition of new buildings. - Repair and Maintenance Buildings increase of $300,000 due to the addition of buildings. - Operating Supplies increase of $50,000 due to the addition of buildings. - Books, pubs, subs, educ, mem increase of $8,000 for safety training for staff. Higgs Beach includes a budget increase to Professional Services due to the MCSO 12% increase in patrolling fees. Unincorporated Parks & Beaches: - Contractual Services increased by the CPI -U of 2.1 %. -Phone & Postage /freight increase by $10,000 due to significant cell phone, internet, and wifi charges. F/Y 2017 is significantly under budget. - Repairs and Maintenance increase by $75,000 due to additional parks including Rowells Marina, Bernstein Park, and the Big Pine Key Swimming Hole. - Operating Supplies increase of $30,000 due to the addition of Rowells Marina, Bernstein Park, and the Big Pine Key Swimming Hole. Correction Facilities: - Contractual Services increase by 2.1% CPI -U - Utility Services increase of $275,000 due to the increase of wastewater charges from Keys West Resort Utilities. - Repair and Maintenance increase of $139,000 to repair the MCSO Admin detective office flooring, MCSO Detention center kitchen floor resurfacing, and MCSO male locker room flooring. - Miscellaneous Expenses increase of $24,500 to standardize all locks and cores. - Operating Supplies increase of $15,000 to purchase and install secure cabinets & computers for the accreditation process. ADA Compliance Repair and Maintenance increase of $40,000 to address increasing ADA issues. Advisory Board -Parks & Recreation Board -Florida Keys Council for People with Disabilities Fiscal Year 2018 5 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Facilities Maintenance FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 3,502,489 3,621,737 4,225,053 4,225,053 4,304,968 1.9% Operating Expenditures 5,435,791 5,312,440 6,830,124 6,668,389 8,411,262 23.1% Capital Outlay Expenditures 193,633 232,062 148,078 312,446 529,716 257.7% Total Budget 9,131,913 9,166,238 11,203,255 11,205,888 13,245,946 18.2% Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 5,884,119 5,954,081 7,300,499 7,300,499 8,583,959 17.6% Fine & Forfeiture Fund 1,729,495 1,582,798 1,974,006 1,974,006 2,490,368 26.2% Unincorporated Svc Dist Parks & Rec 1,515,940 1,628,181 1,928,750 1,928,750 2,159,903 12.0% Misc Special Revenue Fund 2,360 1,178 - 2,633 2,633 - % Environmental Restoration Fund - - - - 9,083 - % Total Revenue 9,131,913 9,166,238 11,203,255 11,205,888 13,245,946 18.2% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Administrative Support 9.83 9.33 9.83 44.61 34.78 Officials & Administrators 1.00 1.15 0.15 0.15 - Service - Maintenance 25.28 25.28 28.28 8.50 (19.78) Skilled Craft Workers 14.50 14.50 11.00 3.00 (8.00) Technicians 3.00 3.00 3.00 3.00 - Service Maintenance 6.00 7.00 7.00 1.00 (6.00) Professionals 3.15 3.00 4.00 3.00 (1.00) Total Full -Time FTE 62.76 63.26 63.26 63.26 - Total FTE 62.76 63.26 63.26 63.26 - Fiscal Year 2018 6 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Animal Shelters Mission Statement To promote responsible pet ownership, animal care, community safety, increase adoptions, and reduce pet overpopulation. To treat the symptoms of irresponsible pet ownership while seeking to eliminate the causes by compassionately using education and enforcement. Services Provided Animal care, receiving surrendered and abandoned pets, return of lost pets, pet adoptions, animal law enforcement, education, licensing, and low -cost spay and neuter programs. Major Variances Animal Shelters: - Contractual Services increase by 2.1% CPI -U, plus an additional $100,000 for the Middle Keys SPCA due to a shortfall in f/y 2017. - Capital Outlay Buildings increase of $50,000. The $100,000 is more realistic to comply with contractual obligations with the City of Key West to demolish existing buildings and perform environmental testing at the Stock Island site after the new Shelter is built. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Total Revenue 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Fiscal Year 2018 7 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 1,062,087 1,052,490 1,064,969 1,087,056 1,210,122 13.6% Capital Outlay Expenditures - 18,588 50,000 27,913 100,000 100.0% Total Budget 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Total Revenue 1,062,087 1,071,078 1,114,969 1,114,969 1,310,122 17.5% Fiscal Year 2018 7 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Physical Environment Projects Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Fiscal Year 2018 8 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures - 2,715 - 30,000 - - % Operating Expenditures 13,226,522 138,357 14,743,825 14,743,825 10,110,475 (31.4 %) Capital Outlay Expenditures 45,759,916 45,124,897 11,339,547 11,109,547 6,917,100 (39.0 %) Interfund Transfers - - - - 4,146,935 - % Total Budget 58,986,437 45,265,968 26,083,372 25,883,372 21,174,510 (18.8 % Fiscal Year 2018 8 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change One Cent Infra - structure Sales Tax 4,637,538 3,583,258 3,358,772 3,158,772 1,027,575 (69.4°/x) Cudjoe Regional WW Project 54,348,899 41,544,353 14,724,600 14,724,600 14,146,935 (3.9 %) Long Key Wastewater - 138,357 - - - - % Land Acquisition - - 8,000,000 8,000,000 6,000,000 (25.0°/x) Total Revenue 58,986,437 45,265,968 26,083,372 25,883,372 21,174,510 (18.8 %) Fiscal Year 2018 8 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities General Gov Cap Projects Services Provided Services provided by the legislative and administrative branches of local government for the benefit of the public and the governmental body as a whole. Projects in this category include courthouses and administrative offices. Capital infrastructure projects of which have a life expectancy in excess of five years. Major Variances Fund 304: Various Projects throughout the County to renovate, enhance or repair county facilities. Fund 314: Jefferson Browne Building Gulf Seafood Plantation Key Courthouse and Jail Marathon Library Cudjoe Key Fire Station See the Capital Project section for further project details. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Fiscal Year 2018 9 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 13,224 39,780 - 74,000 - - % Operating Expenditures 94,209 2,547 22,400 102,400 15,000 (33.0°/x) Capital Outlay Expenditures 1,025,658 3,024,530 12,651,233 13,257,233 1,345,000 (89.4 %) Total Budget 1,133,090 3,066,858 12,673,633 13,433,633 1,360,000 (89.3° Fiscal Year 2018 9 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Pr Change One Cent Infra - structure Sales Tax 1,068,675 3,016,478 5,173,633 5,173,633 1,290,000 (75.1°/x) Infr Sls Srtx Rev Bds 2007 64,415 6,400 1,000,000 1,000,000 70,000 (93.0°/x) Series 2014 Revenue Bonds - 43,980 6,500,000 7,260,000 - (100.0 %) Total Revenue 1,133,090 3,066,858 12,673,633 13,433,633 1,360,000 (89.3 %) Fiscal Year 2018 9 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Parks & Recreation Capital Projects Mission Statement To maintain the level of service with the 2030 Comp Plan, Element #12 Recreation and Open Space. Services Provided Quality of life, capital infrastructure park and beaches projects that have a life expectancy in excess of five years. Manor Variances Fund 304: Higg's Beach Master Plan - Key West Old 7 Mile Bridge Fund 314 Bernstein Park See the Capital Project section for further project details. Advisory Board Objective /Performance Measures Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures FY 2015 FY 2016 A ctual A ctual 2,568 23,166 1,194,686 782,101 FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Amended Preliminary Change FY 2017 FY 2017 FY 2018 FY 2018 Adopted Amended Preliminary Change - 63,000 - - % 130,000 156,700 - (100.0 %) 6,766,913 10,984,813 7,493,290 10.7% Total Budget 1,197,255 805,267 6,896,913 11,204,513 7,493,290 8.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change One Cent Infra - structure Sales Tax 1,196,297 82,054 3,751,795 3,751,795 1,000,000 (73.3°/x) Series 2014 Revenue Bonds 958 723,213 3,145,118 7,452,718 6,493,290 106.5% Total Revenue 1,197,255 805,267 6,896,913 11,204,513 7,493,290 8.6% Fiscal Year 2018 10 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Public Safety Capital Projects Mission Statement Provide capital infrastructure facilities and /or equipment to support the public safety functions of the County (Fire /Rescue, Law Enforcement Agencies). Services Provided Projects in this category include fire /ambulance stations, Emergency Operations Center (EOC) and detention facilities. Projects must have a life expectancy in excess of five years. Major Variances Public Safety Capital Projects Fund 314: FY17 Adopted: Summerland Fire Station. Replace Plantation Key Jail & Courthouse. See the Capital Project section for further project details. Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Budgetary Cost Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Personnel Expenditures 10,326 25,640 - 30,000 - - % Operating Expenditures - 1,299,247 860,000 860,000 - (100.0 %) Capital Outlay Expenditures 1,667,657 2,575,608 9,715,219 5,619,520 3,930,000 (59.5 %) Total Budget 1,677,984 3,900,495 10,575,219 6,509,520 3,930,000 (62.8°/x) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change One Cent Infra - structure Sales Tax 1,191,704 2,589,045 452,127 452,127 250,000 (44.7 %) Series 2014 Revenue Bonds 486,280 1,311,450 10,123,092 6,057,393 3,680,000 (63.6°/x) Total Revenue 1,677,984 3,900,495 10,575,219 6,509,520 3,930,000 (62.8 %) Fiscal Year 2018 11 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Human Services Capital Projects Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Capital Outlay Expenditures - - 50,000 50,000 - (100.0 %) Total Budget - - 50,000 50,000 - (100.0 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change One Cent Infra - structure Sales Tax - - 50,000 50,000 - (100.0 %) Total Revenue - - 50,000 50,000 - (100.0 %) Fiscal Year 2018 12 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Impact Fees Parks & Recreation Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target Fiscal Year 2018 13 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures - - - 25,400 - - % Capital Outlay Expenditures - 13,355 588,348 562,948 598,222 1.7% Total Budget - 13,355 588,348 588,348 598,222 1.7% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Impact Fees Fund - Parks & Rec - 13,355 588,348 588,348 598,222 1.7% Total Revenue - 13,355 588,348 588,348 598,222 1.7% Fiscal Year 2018 13 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Wastewater MSTUs Advisory Board FY 2016 FY 2017 FY 2017 FY 2018 Objective /Performance Measures Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 19,954 17,838 - 41,600 - - % Operating Expenditures 30,860 6,834 646,364 604,764 596,992 (7.6 %) Total Budget 50,814 24,672 646,364 646,364 596,992 (7.6 %) Fiscal Year 2018 14 Project Management /Facilities FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Marathon Municipal Service Taxing Unit 1,565 - 1,125 1,125 1,101 (2.1 %) Bay Point Wastewater Municipal Service 3,731 733 28,787 28,787 29,200 1.4% Taxing Unit Big Coppitt Wastewater Municipal Service 581 838 942 942 80 (91.5 %) Taxing Unit Key Largo Wastewater Municipal Service 1,471 - 3,550 3,550 4,021 13.3% Taxing Unit Stock Island Wastewater MSTU 25,302 19,040 423,000 423,000 375,000 (11.3°/x) Cudjoe - Sugarloaf Municipal Service Taxing 4,174 - - - - - % Unit Conch Key Municipal Service Taxing Unit - - 400 400 400 - % Long Key, Layton Municipal Service Taxing 10,069 3,740 155,060 155,060 153,700 (0.9 %) Unit Duck Key Municipal Service Taxing Unit 3,920 321 33,500 33,500 33,490 - % Total Revenue 50,814 24,672 646,364 646,364 596,992 (7.6 % Fiscal Year 2018 14 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Wastewater MSTU Capital Mission Statement Provide design, support services for implementation of the Sanitary Wastewater Master Plan implementation in the designated areas. Services Provided Engineering /Administrative work for district waste water projects. Big Coppitt WW MSTU District: The area generally bounded on the west by Boca Chica Channel and on the east by Shark Channel, including Shark Key. MC Code Article IV, section 22 -81 Assessment revenue is used for Debt Service of the Clean Water SRF loan. Key Largo WW MSTU District: The area shall embrace and include territory consisting of Key Largo, including all lands east of Tavernier Creek, including Tavernier, Key Largo and Cross Key with the exception of Ocean Reef. MC Code Article V, section 22 -101 Stock Island WW MSTU: The area shall encompass all of Stock Island located south of the centerline of U.S. 1 (State Raod No. 5) and lying east of Cow Key Channel and west of Boca Chica Channel. MC Code Article VI, section 22 -121 Big Pine WW MSTU: The area shall encompass that portion of the unincorporated area bounded on the west by Niles Channel and on the east by the west end of the Seven Mile Bridge less No Name Key. MC Code Article VI, section 22 -123 Long Key- Layton WW MSTU: The area shall encompass that portion of the unincorporated area of the county bounded on the west by Long Key Channel, on the east by Channel Five, on the south by the Atlantic Ocean, and on the north by the Gulf of Mexico (between mile makers 65 and 71), less and except all property within the corporate limits of the City of Layton. MC Code Article VI, section 22 -125 Conch Key WW MSTU: The area shall encompass the portion of the unincorporated area bounded on the west by Tom's Harbor Cut and on the east by Long Key Channel. MC Code Article VI, section 22 -126 Major Variances MSTU expenditures are based on the availability of funds. Advisory Board Objective /Performance Measures FY 2015 Actual FY 2016 Actual FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2018 Change FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 86,024 104,650 88,942 101,007 97,489 9.6% Operating Expenditures 85,718 80,933 104,500 129,990 99,500 (4.8 %) Capital Outlay Expenditures - 107,568 84,557 47,002 130,433 54.3% Interfund Transfers 681,938 681,938 682,000 682,000 682,000 - % Total Budget 853,680 975,089 959,999 959,999 1,009,422 5.1% Revenue Sources FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2017 Amended FY 2018 Preliminary FY 2018 Change Big Coppitt Waste Water Project 716,478 714,603 755,500 755,500 755,500 - % Duck Key Waste Water Project 11,686 126,921 35,000 35,000 35,000 - % Cudjoe Regional WW Project 125,516 133,565 169,499 169,499 218,922 29.2% Total Revenue 853,680 975,089 959,999 959,999 1,009,422 5.1% Fiscal Year 2018 15 Project Management /Facilities Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Project Management /Facilities Wastewater MSTU Capital Position Summary Administrative Support Officials & Administrators Professionals Total Full -Time FTE Total FTE FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Actual Actual Adopted Preliminary Variance 0.70 0.70 0.70 0.70 - 0.16 0.28 0.12 0.13 0.01 0.12 - 0.08 0.08 - 0.98 0.98 0.90 0.91 0.01 0.98 0.98 0.90 0.91 0.01 Fiscal Year 2018 16 Project Management /Facilities Engineering Service /Roads Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $2,782,042 Capital Funds $18,366,038 $21,148,080 FY18 Revenue Source 13% = == =General Fund 0% C Other Ad Valorem 0% Non Ad Valorem V Capital Funds Expenditures by Department 90,000,000 80,000,000 Card Sound Road 70,000,000 County Engineering Capital 60, 000, 000 ......... ......... ......... ......... ......... ......... .................. 50,000,000 - - - - - - - County Engineering General 40,000,000 Impact Fees Roadways 30,000,000 20,000,000 Road Department 10,000,000 Transportation Capital Projects FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Card Sound Road County Engineering Capital County Engineering General Impact Fees Roadways Road Department Transportation Capital Projects Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change 1,635,705 3,448,648 2,696,368 -21.8% 1,265,269 - - 0.0% 369,248 81,918 85,674 4.6% 1,249,075 1,247,064 1,410,897 13.1% 11,748,210 9,761,768 9,589,842 -1.8% 7,079,604 12,514,290 7,365,299 -41.1% 23,347,111 27,053,688 21,148,080 -21.8% FY18 Expenditures by Department V Card Sound Road 0% 0% 35% 45% • County Engineering Capital County Engineering General • Impact Fees Roadways . Road Department Transportation Capital Projects Engineering Service /Roads Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change 3,532,595 2,875,322 3,126,928 8.8% 9,528,433 11,265,515 3,870,587 -65.6% 10,286,083 12,912,851 14,150,565 9.6% 23,347,111 27,053,688 21,148,080 -21.8% MEMORANDUM TO: County Administrator & Budget Staff FROM: Judy Clarke DATE: April 24, 2017 RE: REVISED Proposed Engineering /Roads/Card Sound Tali Authority FY 18 Proposed Budget Attached is Engineering/Roads Dept. proposed FY 18 budget; Major variances from FY 2017 are as follows: 102 -22002 County Engineer Road & Bridge .I om 102 - 22500 Road Department Reduced Professional Services Reduced Capital Outlay Vehicles $195,000 Increase Capital Outlay, Equipment (from Fleet) The increases below are anticipated due to having filled three vacant positions and therefore will need additional supplies, small tool rentals and maintenance on equipment (due to increased activity). $ 3,004 Increase Phone /Postage /Freight $ 2,000 Increase Rentals and Leases $10,440 Increase Operating Supplies $15,000 Increase Repair and Maintenance 102 -22503 Local Option Gas Tax $5,400 Increase in utility service (Prado Circle budget transfers necessary) $3,000 Increase Repair and Maintenance (minor equipment repairs) 102 -22504 5t. Light Local Option Gas Tax None. 102 -22505 Const. Gas Tax Projects 80% None. Engineering/Roads Budget April 24, 2017 Page 1 of 2 401 -22003 County Engineer Card Sound Toll Authority None. 401 -22502 Card Sound Toll Authority $ 97,679 Increase Professional Services for CEI tall construction and striping of Card Sound Rd. $ 191,300 Increase Other Contractual Services — monthly maintenance of AET system plus estimated additional (need to decrease to 8 month period in FY 18). $ 5,000 Increase utilities to cover estimated AET toll charges . ''.. i r' i.�..�!. II1{I .if' 1::r'a• f;f .... l ;i 1 • i [ II,;'i} f�lli� I!I F'r 1': ' I • . {..I!• -'�- - � � i !. ...- �t�� :il�r.' �? �.:: f��..: }'f it ! , i ! ... , ? -! li: i X11 ! 'fi If r: j l . ..'.� i� ��'� :I� .:Ij: "t•;! i��ll!I�i�: .. .. it � i' 102 -22548 Paving Backlog 1 :I �.. - .. i.�l t'.. }� ..'I!.; �,:{ i .'1 � � ` r .:1•: - 1 •.'�� ! �:] t } I�. .. i:fi .•'r r '• 'i 304 - 550530 — Capital Outlay — Infrastructure $5,515,779 Paving projects will continue ($ 22 million over 5 yrs); $12,532,117 budgeted in FY17 funds not spent will roll. Engineering needs confirmation on which capital projects (Sea Level Rise Pilot Project, Duck Key Bridges, additional paving projects) will be funded. Engineering/Roads Budget April 24, 2017 Page 2 of 2 Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Engineering Services /Roads Organizational Chart Total Full -Time Equivalents (FTE) = 44.06 County Engineering General Total Full -Time Equivalents (FTE) = 0.74 Road Department Total Full -Time Equivalents (FTE) = 30.93 Card Sound Road Total Full -Time Equivalents (FTE) = 12.39 Fiscal Year 2018 1 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Strategic Goals Fiscal Year 2018 2 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Card Sound Road 1,439,629 1,479,768 3,448,648 3,448,648 2,696,368 (21.8 %) County Engineering Capital 2,066,342 - - - - - % County Engineering General (89,771) 49,150 81,918 81,918 85,674 4.6% Impact Fees Roadways 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% Road Department 7,302,354 8,726,944 9,761,768 18,629,782 9,589,842 (1.8 %) Transportation Capital Projects 568,237 2,337,294 12,514,290 12,532,117 7,365,299 (41.1 %) Total Budget 12,225,326 12,685,426 27,053,688 35,939,529 21,148,080 (21.8 % Fiscal Year 2018 2 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Road And Bridge Fund 4,154,918 5,175,452 9,761,768 9,761,768 9,589,842 (1.8 %) Governmental Fund Type Grants 5,213,779 3,551,493 - 8,868,014 - - % Impact Fees Fund - Roadway 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% One Cent Infra - structure Sales Tax 568,237 2,337,294 12,514,290 12,532,117 7,365,299 (41.1 %) Card Sound Bridge 1,349,858 1,528,917 3,530,566 3,530,566 2,782,042 (21.2 %) Total Revenue 12,225,326 12,685,426 27,053,688 35,939,529 21,148,080 (21.8 % Fiscal Year 2018 2 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance County Engineering Capital 4.22 4.22 4.22 - (4.22) County Engineering General 0.74 0.74 0.74 0.74 - Road Department 27.28 26.83 26.71 30.93 4.22 Card Sound Road 12.55 12.47 12.39 12.39 - Total Full -Time FTE 44.79 44.26 44.06 44.06 - Total FTE 44.79 44.26 44.06 44.06 - Fiscal Year 2018 2 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads County Engineering Capital Mission Statement To effectively manage projects within contract budget and time constraints, ensuring the coordination, preparation and presentation of contracts, amendments, change orders, work authorizations and payments, while protecting the best interests of Monroe County and the safety of its citizens and visitors. Services Provided Engineering services, including construction management, surveying, and inspection of a variety of county projects, and management of the County's 7 -Year Roadway /Bicycle Path Plan, ADA Transition Plan and Capital Improvement Projects. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 2,066,342 - - - - - % Total Budget 2,066,342 - - - - - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Governmental Fund Type Grants 2,066,342 - - - - - % Total Revenue 2,066,342 - - - - - % Fiscal Year 2018 3 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 1.17 1.17 1.17 - (1.17) Officials & Administrators 0.45 0.55 0.10 - (0.10) Professionals 2.60 2.50 2.95 - (2.95) Total Full -Time FTE 4.22 4.22 4.22 - (4.22) Total FTE 4.22 4.22 4.22 - (4.22) Fiscal Year 2018 3 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads County Engineering General Services Provided General Fund and Card Sound Bridge Engineering services Major Variances • Engineering Ad Valorem no change from FY2015 • Engineering Card Sound portion up approx. $1,000 Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures (89,600) 45,428 76,746 76,746 80,317 4.7% Operating Expenditures 3,782 3,722 5,172 5,172 5,357 3.6% Capital Outlay Expenditures (3,953) - - - - - % Total Budget (89,771) 49,150 81,918 81,918 85,674 4.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Card Sound Bridge (89,771) 49,150 81,918 81,918 85,674 4.6% Total Revenue (89,771) 49,150 81,918 81,918 85,674 4.6% Fiscal Year 2018 4 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 0.19 0.19 0.19 0.19 - Officials & Administrators 0.15 0.20 0.05 0.05 - Professionals 0.40 0.35 0.50 0.50 - Total Full -Time FTE 0.74 0.74 0.74 0.74 - Total FTE 0.74 0.74 0.74 0.74 - Fiscal Year 2018 4 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Road Department Mission Statement To maintain and improve all 1,209 county roads, 397 miles and 26 bridges for the ease of movement of the people and goods in Monroe County and to provide all citizens and visitors with a safe and visually enjoyable right -of -way in which to travel. The Florida Dept. of Transportation is responsible for maintaining and improving U.S. 1 (Overseas Highway) and South Roosevelt Blvd. in Key West. The County is responsible for maintaining and improving County roads. Services Provided Plan, oversee and administer road and bridge improvement /repair contracts. Incorporate the Florida Department of Transportation's 5 Year Work Program into the Capital Improvement Plan and when needed, find the necessary Grant matches for those State projects. Maintenance of 312 county miles including: cleaning and mowing of the rights -of -way, street patching, guardrail maintenance, street sweeping, stormwater drainage installation and maintenance, and maintaining signs and markings. Major Variances > Road & Bridge Projects: • Key Largo I Roadway & Drainage Improvement Project • Key Largo 11 Roadway & Drainage Improvement Project • Garrison Bight Bridge Repair Project • Sugarloaf Boulevard Bridge Replacement Project • Duck Key Bridges Cultural Resources Assessment Project • $500,000 for miscellaneous projects: road asset management system, drainage maintenance program. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target Total Budget 7,302,354 8,726,944 9,761,768 18,629,782 9,589,842 (1.8 % FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,642,307 1,628,086 2,083,168 2,154,330 2,283,518 9.6% Operating Expenditures 4,943,678 5,402,455 1,928,258 11,235,013 2,505,048 29.9% Capital Outlay Expenditures 716,369 1,696,404 5,750,342 5,240,439 4,801,276 (16.5 %) Total Budget 7,302,354 8,726,944 9,761,768 18,629,782 9,589,842 (1.8 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Road And Bridge Fund 4,154,918 5,175,452 9,761,768 9,761,768 9,589,842 (1.8 %) Governmental Fund Type Grants 3,147,437 3,551,493 - 8,868,014 - - % Total Revenue 7,302,354 8,726,944 9,761,768 18,629,782 9,589,842 (1.8 %) Fiscal Year 2018 5 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Road Department Fiscal Year 2018 6 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 3.88 3.63 3.63 15.80 12.17 Officials & Administrators 0.20 - - 0.10 0.10 Service - Maintenance 7.00 7.00 6.00 5.00 (1.00) Skilled Craft Workers 11.00 11.00 11.00 7.00 (4.00) Service Maintenance 4.00 4.00 5.00 - (5.00) Professionals 0.20 0.20 0.08 3.03 2.95 Other 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 27.28 26.83 26.71 30.93 4.22 Total FTE 27.28 26.83 26.71 30.93 4.22 Fiscal Year 2018 6 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Card Sound Road Major Variances > Construct improvements to convert Card Sound Toll to All Electronic Tolling (AET) Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 824,464 740,041 715,408 715,408 763,093 6.7% Operating Expenditures 611,212 717,758 413,740 413,150 715,907 73.0% Capital Outlay Expenditures 3,953 21,968 2,319,500 2,320,090 1,217,368 (47.5 %) Total Budget 1,439,629 1,479,768 3,448,648 3,448,648 2,696,368 (21.8 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Card Sound Bridge 1,439,629 1,479,768 3,448,648 3,448,648 2,696,368 (21.8 %) Total Revenue 1,439,629 1,479,768 3,448,648 3,448,648 2,696,368 (21.8 % Fiscal Year 2018 7 Engineering Services /Roads FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 8.39 8.39 8.39 8.39 - Officials & Administrators 0.08 - - - - Service - Maintenance - - - 2.00 2.00 Skilled Craft Workers - - - 1.00 1.00 Service Maintenance 2.00 2.00 2.00 - (2.00) Professionals 1.08 1.08 1.00 1.00 - Other 1.00 1.00 1.00 - (1.00) Total Full -Time FTE 12.55 12.47 12.39 12.39 - Total FTE 12.55 12.47 12.39 12.39 - Fiscal Year 2018 7 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Transportation Capital Projects Mission Statement To provide a safe, convenient, efficient, and environmentally - Compatible motorized and non - motorized transportation system for the movement of people and goods in Monroe County. To implement Element #3 Traffic Circulation of the 2030 Comp Plan. Services Provided For several years, County road projects were deferred until all wastewater projects were fully funded. Over the next 4 -5 year, road paving will be implemented once the Road Assessment report is completed and priorities are set. Funds will also be available from Fund 102 (Roads & Bridges) to cover the backlog of paving and paving the Cudjoe Regional area once, the wastewater pipes are placed under ground. Major Variances Fund 304: FY17 Adopted: Stock Island I Roadway & Drainage Improvement Project Stock Island 11 Roadway & Drainage Improvement Project Key Largo III Roadway & Drainage Improvement Project See the Capital Project section for further project details. Advisory Board Objective /Performance Measures FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures - 178,379 8,918,345 8,918,345 644,275 (92.8 %) Capital Outlay Expenditures 568,237 2,158,915 3,595,945 3,613,772 6,721,024 86.9% Total Budget 568,237 2,337,294 12,514,290 12,532,117 7,365,299 (41.1 %) FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change One Cent Infra - structure Sales Tax 568,237 2,337,294 12,514,290 12,532,117 7,365,299 (41.1 %) Total Revenue 568,237 2,337,294 12,514,290 12,532,117 7,365,299 (41.1 % Fiscal Year 2018 8 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Impact Fees Roadways Mission Statement Provide a safe network of County streets and roads to serve the residents that takes into account the changes in where development is occurring. Services Provided Funds are used exclusively for the capital expansion of the county's major road network system in the district from which the moneys were collected, with the exception that a portion of the funds from each district may be allocated to projects outside of the district, on U.S. 1, Card Sound Road, and C -905 in Key Largo, and the proceeds are used in a manner consistent with the capital improvements plan of the comprehensive plan. The funds shall be used solely for the purpose of acquisition, expansion and development of the major road network system determined to be needed to serve new development, including but not limited to: 1) Planning, design and construction plan preparation; 2) Right -of -way acquisition; 3) Construction of new through lanes; 4) Construction of new turn lanes; 5) Construction of new bridges; 6) Construction of new drainage facilities in conjunction with new roadway construction; 7) Purchase and installation of traffic signalization; 8) Construction of new curbs, medians and shoulders; 9) Construction of new bicycle paths; 10) Construction of new pedestrian pathways and sidewalks; 11) Installation of new landscaping in conjunction with any of the projects listed above. The disbursal of such funds requires the approval of the Board of County Commissioners. To follow the level of service goals and objectives of Element #3, Traffic Circulation. Major Variances Budgets are adjusted to reflect available funding. Impact Fees Roadways Fund 130 district budgets are listed under the Capital Improvement Plans. Total Approved Budgeted Projects: District 2- Budget of $1,172,325 ($950,000 allocated to Truman Bridge) will partially fund design and construction for replacement of two Duck Key Bridges) Advisory Board Objective /Performance Measures FY 2016 FY 2017 Frequency Actual Target FY 2017 YTD FY 2018 Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 55,906 (18,477) - - - - % Capital Outlay Expenditures 882,628 110,747 1,247,064 1,247,064 1,410,897 13.1% Total Budget 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Impact Fees Fund - Roadway 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% Total Revenue 938,534 92,270 1,247,064 1,247,064 1,410,897 13.1% Fiscal Year 2018 9 Engineering Services /Roads Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Engineering Services /Roads Impact Fees Roadways Fiscal Year 2018 10 Engineering Services /Roads Solid Waste Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $22,386,540 Capital Funds $111,451 $22,497,991 FY18 Revenue Source General Fund 0% 0 Other Ad Valorem 0% Non Ad Valorem 100% O Capital Funds 0% Expenditures by Department Expenditures by Department Impact Fees Solid Waste Recycling Solid Waste Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 68,563 98,957 111,451 12.6% - - - 0.0% 18,836,937 20,004,555 22,386,540 11.9% 18,905,500 20,103,512 22,497,991 11.9% FY18 Expenditures by Department 0% Impact Fees Solid Waste tx Recycling �� Solid Waste 100% Solid Waste Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change 1,294,718 1,290,935 1,384,537 7.3% 16,165,633 17,358,620 19,668,185 13.3% 1,445,149 1,453,957 1,445,269 -0.6% 18,905,500 20,103,512 22,497,991 11.9% Budgetary Cost Summary 25,000,000 zo,000,000 �.... �.... �.... �. ...�....�.......�....�....�.... axxxxxxxxxxx K Kxxxxxxxxxxx xxxxxxxxxxx axxxxxxxxxxx axxxxxxxxxxx Kxxxxxxxxxxx Kxxxxxxxxxxx 15,000,000 xxxxxxxxxxx xxxxxxxxxxx ......... xxxxxxxxxxx xxxxxxxxxxx ......... Kxxxxxxxxxxx xxxxxxxxxxxx...... Personnel Expenditures xxxxxxxxxxx xxxxxxxxxxx axxxxxxxxxxx axxxxxxxxxxx Kxxxxxxxxxxx Kxxxxxxxxxxx xxxxxxxxxxx axxxxxxxxxxx Kxxxxxxxxxxx ax Operating Expenditures 10,000,000 xxxxxxxxxxx ;xxxxxxxxxxx axxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxx xxxxxxxxxxxx .._ < xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx axxxxxxxxxxx axxxxxxxxxxx xxxxxxxxxxx„ Kxxxxxxxxxxx Kxxxxxxxxxxx Kxxxxxxxxxxx Capital Outlay Expenditures 6,000,000 3 xxxxxxxxxxx €xxxxxxxxxxxxxxxxxxxxxx axxxxxxxxxxx Kxxxxxxxxxxx Kxxxxxxxxxxx Kxxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxx axxxxxxxxxxx axxxxxxxxxxx Kxxxxxxxxxxx Kxxxxxxxxxxx xxxxxxxxxxx axxxxxxxxxxx Kxxxxxxxxxxx FY16 Budget FY17 Budget FY18 Budget County of Monroe The Florida Keys RQUID OFf 01 NTY ('0M%IJSSjoNj,jtS \la% or I feather Carrinhem. Di. NIU)CIr Pro I'M QWMI� \CU - Lnt. District 2 Dann\ I , Koffinge, Di�trkl I Dj� J Rice. Di!:�rict -1 S% 1% ia J, \Iurph-,. Di Will Thompson Director. Solid )A rite and Reci cling Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Solid Waste Solid Waste Organizational Chart Total Full -Time Equivalents (FTE) = 19.70 Solid Waste Total Full -Time Equivalents (FTE) = 19.70 Fiscal Year 2018 1 Solid Waste Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Solid Waste Mission Statement "To provide clean, safe, and reliable solid waste collection services" Services Provided Residential and commercial solid waste collection services Strategic Goals To provide clean, safe, and reliable solid waste collection services FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Impact Fees Solid Waste - - 98,957 98,957 111,451 12.6% Recycling 90,909 90,909 - - - - % Solid Waste 17, 246, 789 17, 997, 579 20, 004, 555 20, 095, 464 22, 386, 540 11.9% Total Budget 17,337,698 18,088,488 20,103,512 20,194,421 22,497,991 11.9% FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Impact Fees Fund - Solid Waste - - 98,957 98,957 111,451 12.6% MSD Solid Waste Management 17,337,698 18,088,488 20,004,555 20,095,464 22,386,540 11.9% Total Revenue 17,337,698 18,088,488 20,103,512 20,194,421 22,497,991 11.9% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Solid Waste 19.20 19.95 19.70 19.70 - Total Full -Time FTE 19.20 19.95 19.70 19.70 - Total FTE 19.20 19.95 19.70 19.70 - Fiscal Year 2018 2 Solid Waste Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Solid Waste Impact Fees Solid Waste Mission Statement To provide for adequate collection, disposal and resources recovery of solid waste in an environmentally sound and economically feasible manner to meet the needs of present and future County residents. Services Provided Funds are used solely for the purpose of construction and expansion of solid waste facilities in Monroe County, including but not limited to: 1) Design and construction plan preparation; 2) Land acquisition; 3) Acquisition of new incinerators; and 4) Acquisition of trucks and housing building equipment. The funds shall not be used to maintain existing solid waste facilities. Funds shall be used in a manner consistent with the capital improvements plan (Element #8, Solid Waste) of the comprehensive plan. The disbursal of such funds shall require the approval of the BOCC. The Public Works /Engineering Division, Department of Solid Waste /Recycling overseas the solid waste disposal and recovery program for the County. Major Variances This budget has been adjusted to reflect available revenue. Impact Fees Solid Waste Fund 133 budgets are also listed under the Capital Improvement Plans. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Capital Outlay Expenditures - - 98,957 98,957 111,451 12.6% Total Budget - - 98,957 98,957 111,451 12.6% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Impact Fees Fund - Solid Waste - - 98,957 98,957 111,451 12.6% Total Revenue - - 98,957 98,957 111,451 12.6% Fiscal Year 2018 3 Solid Waste Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Solid Waste Solid Waste Mission Statement Provide for cost efficient and environmentally proper collection, transportation and disposition of solid waste, recyclables, hazardous waste and electronic waste generated in the County (excluding the municipalities) as defined by various statutes, ordinances, agreements and meet the needs of present and future County residents. Services Provided The Solid Waste Program provides comprehensive, convenient and reliable services /programs, residential and commercial, for the collection and disposal of the different types of waste, including garbage, recyclables, yard waste, white goods, tires, household hazardous waste, electronic waste, and litter. Meet the goals and objectives of Element #8, (Solid Waste) that will achieve a level of service standards. Major Variances Solid Waste Management budget: • Commercial collection and disposal costs include CPI adjustments of 2.5 %. The will be a non - budgeted 2.5% increase in franchisees residential collection costs as per year 4 of the contracts. • $1,000,000 to replace all three transfer station offices (includes temporary trailers during construction) were rolled over in to FY2018 The County will begin processing Advanced Disposal's MSW and Yard Waste May 1, 2017, at a tip fee of $89.91 for MSW and $85.50 for yard waste. This fee is subject to annual CPI increases chained to the County's haul out contract. This will result in incoming revenue of approximately $997,560. Tipping Fee remains at $123.50/ton Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change MSD Solid Waste Management 17,246,789 17,997,579 20,004,555 20,095,464 22,386,540 11.9% Total Revenue 17,246,789 17,997,579 20,004,555 20,095,464 22,386,540 11.9% Position Summary FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,117,475 1,216,619 1,290,935 1,290,935 1,384,537 7.3% Operating Expenditures 16,149,786 16,746,358 17,358,620 17,447,862 19,668,185 13.3% Capital Outlay Expenditures (20,472) 34,602 1,355,000 1,356,667 1,333,818 (1.6 %) Total Budget 17,246,789 17,997,579 20,004,555 20,095,464 22,386,540 11.9% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change MSD Solid Waste Management 17,246,789 17,997,579 20,004,555 20,095,464 22,386,540 11.9% Total Revenue 17,246,789 17,997,579 20,004,555 20,095,464 22,386,540 11.9% Position Summary FY 2015 Actual FY 2016 Actual FY 2017 Adopted FY 2018 Preliminary FY 2018 Variance Administrative Support 5.60 5.60 5.60 10.60 5.00 Officials & Administrators 0.25 0.10 0.10 0.10 - Skilled Craft Workers 4.00 4.00 4.00 2.00 (2.00) Technicians 6.00 7.00 7.00 7.00 - Service Maintenance 3.00 3.00 3.00 - (3.00) Professionals 0.35 0.25 - - - Total Full -Time FTE 19.20 19.95 19.70 19.70 - Total FTE 19.20 19.95 19.70 19.70 - Fiscal Year 2018 4 Solid Waste Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Solid Waste Recycling Mission Statement Achieve the state objective of 75% recycling rate by 2020 Services Provided For several years, the County has been awarded the Consolidated Small County Solid Waste Management Grant under the FL Dept. of Environmental Protection. The amount of the grant depends on the State's budget and the number of counties that qualify and apply for this grant. The purpose of the grant is to help offset the operating costs of the solid waste management program. Major Variances Each year the grant amount depends on the number of small counties and the number that apply /receive the award. Monroe County received: $277,000 in FY09, $78,787 in FY10, $70,588 in FY11, FY12 and FY13, and $90,909 for FY14 and FY15 Once the Grant is awarded to Monroe County and approved by the BOCC, the FY17 budget will be entered. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Operating Expenditures 90,909 90,909 - - - - % Total Budget 90,909 90,909 - - - - % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change MSD Solid Waste Management 90,909 90,909 - - - - % Total Revenue 90,909 90,909 - - - - % Fiscal Year 2018 5 Solid Waste Fleet Management Proposed FY18: FY18 Revenue Source General Fund $0 Other Ad Valorem $0 Non Ad Valorem $3,037,176 Capital Funds $0 $3,037,179 FY18 Revenue Source General Fund 0% C Other Ad Valorem 0% Non Ad Valorem 100% G Capital Funds O% Expenditures by Department 3,500,000 :..... ......... ......... ......... ......... ......... ......... ........... 3,000,000 2,500,000 2,000,000 3 Fleet Management 1,500,000 3 ... 1,000,000 500,000 FY16 Budget FY17 Budget FY18 Budget Expenditures by Department Fleet Management Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 2,930,714 2,913,122 3,037,179 4.3% 2,930,714 2,913,122 3,037,179 4.3% FY18 Expenditures by Department Fleet Management 100% Fleet Management Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY FY16 Budget FY17 Budget FY18 Budget Change 1,170,444 1,440,706 1,487,969 3.3% 1,449,270 1,461,416 1,538,210 5.3% 311,000 11,000 11,000 0.0% 2,930,714 2,913,122 3,037,179 4.3% Budgetary Cost Summary 3,500,000 3,000,000 2,500,000 2,000,000 Personnel Expenditures 1 500 000 xxtxxxxxxxt xxxxxxxxxxx MMMMMMMMMM xx Operating Expenditures xxxxxxxxxxx. xxxxxxxxxxx xFxxxxxxxFxx xxxxxxxxxxxx (xxxxxxxxxxx (xxxxxxxxxxx xxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx Capital Outlay Expenditures 1,000,000 ;xxxxxxxxxxx xxxxxxxxxxx. xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxx€ xxxxxxxxxxx€ xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx 500,000 .......xxxxxxxxxxx €xxxxxxxxxxx ....... .xxxxxxxxxxxx ..........xxxxxxxxxxx...... xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx IM MM FY16 Budget FY17 Budget FY18 Budget Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget Change FTE History 17.05 17.05 18.05 1.00 FY18 Change FTE added in FY17 for a Mechanic for Fire Engines MEMORANDUM av TO: Roman Gastesi County Administrator THRU: Tina Boan, Director Office of Management & Budget THRU: Kevin Wilson, Assistant County Administrator FROM: Roy Sanchez, Director Fleet Management Department REF: Fleet Management FY2018 Proposed Budget DATE: March 14, 2017 Please find Fleet Management's Proposed FY2018 Budget, Major Variances, Mission Statement, Services Provided, Proposed Vehicle Maintenance Charges, Proposed Vehicle Replacement Schedule, Budget Memorandum; Issues and Items of Importance. (MAJOR VARIANCES IN FLEET'S BUDGET FROM FY2017 ARE AS FOLLOWS) • + $107,841.80 - Salary, Parts and Admin. Services Increase for Implementing New In -House Fire Apparatus Inspection, Maintenance and Repair Program. (Funding for services are in Fire Rescue's Department budget; pending transfer into Fleet fund FY2018). • +$40,225.00 -Proposed FY2018 Fleet Salary Increases -Up to 1.9% for Merit and 2.1 % for COLA. • + $71,259.20 -- Fleet reclassification and pay raises implemented FY2016 after pay study was completed by Human Resources Department. • + $33,591.00 -- Potential Risk Management Fee Increase. • + $20,000.00 Increase for Outsourced Professional Accounting Assistance Previously Provided by In -House Public Works Staff Accountant. • - $70,720.00 - Temporary Part Time Apprentice Mechanic Program. No- longer budgeted. Apprentice mechanic positions to be filled (as emergency hires only) using regular salary funding when multiple full time mechanic positions have or are being vacated. (MISSION STATEMENT) • To provide Fleet Management services in the most effective and efficient means possible. (SERVICES PROVIDED) ■ Maintain Fleet vehicles and equipment in safe operating condition. • Perform and document preventative maintenance, safety inspections and repairs for SOCC and other government agency fleets; includes small vehicles, and trucks, rolling equipment, and emergency power generators. • Provide fuel 24 hours a day; 365 days per year. • Provide emergency power generator inspections, maintenance, and repairs. Y Provide related management services, I.E. vehicle acquisition, and disposal, pasts Procurement, etc. (ISSUES AND ITEMS OF IMPORTANCE) Faced with shortage of mechanics, and hard reality that Fleet could not properly maintain County and Sheriff Work load without qualified and sufficient amount of Technicians; Late FY2016 Human Resources Department completed mechanic equity comparison and pay study; Reclassifying positions, raising mechanic pay scales, and existing mechanics pay. Moving forward into FY2018 struggle to keep positions filled continues however there is hope of putting these problems behind in the very near future. Early FY2017; Began pilot test program; In -house inspection, maintenance, and repair of all Fire Rescue Department apparatus. Moving forward into FY2018 appears to be a viable program. March FY2017; Began communicating with outsourced professional accountant; will be ta_ ked with assisting Fleet in updating existing maintenance, repair, and fuel charge billing formats. Moving forward into FY2018; hope to have in place more practical budget and billing criteria assuring all Fleet customers pay their fair share for services provided. March FY2017; U.S. fuel forecasters predict gasoline - prices expected to increase LO $2.51 plus tax per gallon thru July 2017 before falling to $2.24 plus tax per gallon by December 2017. U.S. regular gasoline retail prices are forecast to average $2.40 per gallon plies tax in 2017; and $2.44 per gallon plus tax in 201 8. Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Fleet Management Fleet Management Organizational Chart Total Full -Time Equivalents (FTE) = 18.05 Fleet Management Total Full -Time Equivalents (FTE) = 18.05 Fiscal Year 2018 1 Fleet Management Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Fleet Management Mission Statement Provide fleet management services in the most effective and efficient means possible. Services Provided • Maintain the fleet of vehicles and equipment in a safe operating condition. • Perform and document preventative maintenance, safety inspections and repairs to the BOCC's and other government agencies' fleet, which includes small vehicles and trucks, rolling equipment and emergency generators. • Provide fuel 24 a day, 365 days per year. • Provide emergency generator service. • Provide related management services, i.e., vehicle acquisition and disposal, parts procurement, etc. Strategic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Fleet Management 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% Total Budget 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Fleet Management Fund 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% Total Revenue 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Fleet Management 17.05 17.05 17.05 18.05 1.00 Total Full -Time FTE 17.05 17.05 17.05 18.05 1.00 Total FTE 17.05 17.05 17.05 18.05 1.00 Fiscal Year 2018 2 Fleet Management Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Fleet Management Fleet Management Mission Statement Provide fleet management services in the most effective and efficient means possible. Services Provided • Maintain the fleet of vehicles and equipment in a safe operating condition; • Perform and document preventative maintenance, safety inspections and repairs to the BOCC's and other government agencies' fleet, which includes small vehicles and trucks, rolling equipment and emergency generators; • Provide fuel 24 hours a day, 365 days per year; • Provide emergency generator service; • Provide related management services, i.e., vehicle acquisition and disposal, parts procurement, etc. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 1,052,719 1,167,164 1,440,706 1,440,706 1,487,969 3.3% Operating Expenditures 1,118,480 1,059,748 1,461,416 1,461,416 1,538,210 5.3% Capital Outlay Expenditures - (1) 11,000 11,000 11,000 - % Total Budget 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change Fleet Management Fund 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% Total Revenue 2,171,199 2,226,911 2,913,122 2,913,122 3,037,179 4.3% Total FTE 17.05 17.05 17.05 18.05 1.00 Fiscal Year 2018 3 Fleet Management FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Administrative Support 2.00 2.00 15.00 15.00 - Officials & Administrators 1.00 1.05 1.05 1.05 - Service - Maintenance 3.00 3.00 - - - Skilled Craft Workers 8.00 8.00 - 1.00 1.00 Technicians 1.00 1.00 1.00 1.00 - Service Maintenance 1.00 1.00 - - - Professionals 1.05 1.00 - - - Total Full -Time FTE 17.05 17.05 17.05 18.05 1.00 Total FTE 17.05 17.05 17.05 18.05 1.00 Fiscal Year 2018 3 Fleet Management Medical Examiner Proposed FY18: FY18 Revenue Source Adopted General Fund $704,361 Other Ad Valorem $0 Non Ad Valorem $0 $704,361 FY18 Revenue Source ::General Fund 100% r t. Other AdValorem 0% Non Ad Valorem o% Expenditures Expenditures Medical Examiner Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change FY18 Expenditures Medical Examiner 100% 650,510 715,402 704,361 -1.5% 650,510 715,402 704,361 -1.5% Medical Examiner Budgetary Cost Summary Personnel Expenditures Operating Expenditures Capital Outlay Expenditures Total Adopted Adopted Proposed FY18 FY16 Budget FY17 Budget FY18 Budget I Change 7,841 8,240 8,290 0.6% 642,669 707,162 696,071 -1.6% - - 0.0% 650,510 715,402 704,361 -1.5% Budgetary Cost Summary 800,000 700,000 r.....1..� €xxxxxxxxxxxx K Kxxxxxxxxxxxr 600,000 rrrrrrrrrrrr xxxxxxxxxxxxx rrrrrrrrrrrr Kxxxxxxxxxxxr Krrrrrrrrrrrr...... xxxxxxxxxxxx xxxxxxxxxxxx. xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxxr Kxxxxxxxxxxxr 500,000 .... mm . ...... ......Kxxxxxxxxxxxr.... xxxxxxxxxxxx xxxxxxxxxxx K Personnel Expenditures 400,000 xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxxr Kxxxxxxxxxxxr xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxxr Kxxxxxxxxxxxr xx Operating Expenditures P g P 300,000 xxxxxxxxxxxx x xxxxxxxxxxxx Kxxxxxxxxxxxr.. Kxxxxxxxxxxxr Kxxxxxxxxxxxr enditures Capital Expenditures 200,000 xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxxr p xxxxxxxxxxxx. xxxxxxxxxxxx: x xxxxxxxxxx Km Kxxxxxxxxxxxr 100,000 ...xxxxxxxxxxxx. xxxxxxxxxxxx .:xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxxr Kxxxxxxxxxxx r xxxxxxxxxxxx: xxxxxxxxxxxx: xxxxxxxxxxxx xxxxxxxxxxxx Kxxxxxxxxxxxr Kxxxxxxxxxxxr FY16 Budget FY17 Budget FY18 Budget Adopted I Adopted I Proposed FY18 FY16 Budget I FY17 Budget I FY18 Budget Change FTE History 0.10 1 0.101 0.10 District 16 OFFICE OF THE MEDICAL EXAMINER Thomas R. Beaver, M.D. Medical Examiner PO Box 523207 Telephone: (305) 743 -9011 Marathon Shores, Florida 33052 Fax: (305) 743 -9013 Email: districtl6medicalexaminer @gmail.com March 17, 2017 Roman Gastesi, County Administrator Tina Boan, Budget Director Office of Management and Budget 1100 Simonton Street, Suite 2 -213 Key West, FL 33040 Greetings, Attached is both a detailed and summary budget for the projected expenditures of the Office of the Medical Examiner for Fiscal Year 2017 -2018. The geography and demographics of Monroe County place unique challenges on the Medical Examiner. As a solo physician practice the Medical Examiner is on -call 24 hours a day, every day. The Medical Examiner may have to attend a death scene in Key West and another in Key Largo all in the same evening. The very nature of the duties and responsibilities of the Medical Examiner (FS406) defy budgetary predictability. In the preparation of this budget I have used the actual expenditures from 2016. I realize that there is a contract that specifies (and limits) the amount of money Monroe County spends for Medical Examiner services. That contract defines the Medical Examiner as an independent contractor and the financial risks are placed on the contractor. I welcome the opportunity to personally discuss this budget. Sincerely, Thomas R. Beaver, M.D. Notes for Budget lines: District 16 OFFICE OF THE MEDICAL EXAMINER Thomas R. Beaver, M.D. Medical Examiner PO Box 523207 Telephone: (305) 743 -9011 Marathon Shores, Florida 33052 Fax: (305) 743 -9013 Email: districtl6medicalexaminer @gmail.com Note 1: Total funds required from Monroe County for 2017 - 2018 Fiscal Year. Note 2: Cremation Approvals @ $50 /each which just covers the additional cost. The amount is an estimate which is based on historical data (cremations approved in 2016). Currently, legislation is being considered which would prohibit the Medical Examiner from charging this fee. Note 3: Medical Examiner conferences and meetings which includes Medical Examiner Commission meetings. Note 4: Annual Continuing Education costs required to maintain medical license and certifications. Note 5: Annual professional dues which includes dues for the American Medical Association, the Florida Medical Association, the Florida Association of Medical Examiners, the National Association of Medical Examiners, and the American Academy of Forensic Sciences. Note 6: Insurances includes Liability, Professional, Medical, and Workman's Compensation. Insurance premiums included with minimal increase for FY2018. Note 7: Janitorial and Cleaning services for building maintenance. Note 8: Laboratory Costs include blood testing, tissue testing, dental comparison and forensic anthropology. This is an estimate based on historical data. Toxicological testing is required on most autopsies. The cost is based on the number of tests and the complexity of the testing. I estimate a cost of $200 per case for FY2018. Note 9: Professional License and fee renewals for doctor and corporation. Note 10: Office Expenses are based on actual 2016 expenses. Note 11: Salaries and Wages for 5 employees including 1 Doctor. Employees are hourly- workers and are entitled to overtime when they are on -call. Estimated overtime is based on historical data. Note 12: Payroll taxes including Social Security, Medicare, FUTA, and SUTA are based on salaries and wages. Note 13: Postage and Shipping includes sending toxicology specimens, reports, materials for scientific identification, and forensic anthropology. They are shipped via FedEx for security and timeliness. Note 14: Locum tenens doctors, accounting, answering service, and investigative District 16 OFFICE OF THE MEDICAL EXAMINER Thomas R. Beaver, M.D. Medical Examiner PO Box 523207 Telephone: (305) 743 -9011 Marathon Shores, Florida 33052 Fax: (305) 743 -9013 Email: districtl6medicalexaminer @gmail.com analysis, legal services, radiation monitoring, and transcription services are all required to perform the functions of the medical examiner's office. Note 15: Small medical tools and equipment includes scissors, scalpel handles, retractors, clamps, autopsy saw and blades, DNA cards, fingerprint cards, etc. For example, DNA cards are $10 each and 2 cards are utilized per case. Saw blades are replaced every month and cost $80. Note 16: Supplies, Vaccines, Drugs, Needles, Protective Equipment, Body Bags, etc. costs are based on actual historical data. The Medical Examiner's office supplies body bags for body transport. Two bags are used for each case. One bag to bring the body to the office and one to release the body. I need to have a supply of at least 50 body bags in case of a mass fatality event. A plastic liner is also used for each case. Body fluids are collected from each body by syringe and needle and stored in test tubes. Four syringes and needles plus 5 test tubes are needed for each case. Disposable personal protective equipment for each person at the autopsy consists of hat, mask, face shield, gown, shoe covers, and gloves. I require all morgue staff and visitors to wear scrubs, and all other protective equipment, for their health and safety. Scrubs are laundered in the morgue. Note 17: Telephones for the office, on -call phone costs are based on actual 2016 expenditures. All communication with the Medical Examiner is by telephone. It is critical that Law Enforcement, hospitals, and citizens be able to reach the Medical Examiner 24/7/365. Note 18: Removal of 250 bodies per year at a cost of $350 per body. Note 19: Gas for travel to scenes, etc. is required as the Medical Examiner is requested and /or required to attend the body at every scene. Note 20: Uniforms, shirts, badges, etc. are supplied by the Medical Examiner for employees including new hires. Some of these items must be replaced periodically due to contamination with biohazardous materials. Note 21: Internet service as provided by Monroe county is slow and unreliable. Medical Examiner maintains an internet service with wireless network for the office. Note 22: The Medical Examiner generates biohazardous material requiring specialized waste disposal similar to a hospital. Charges for this service are based on weight and amount which vary with caseload and case specifics. The amount budgeted is based on actual 2016 expenditures with no anticipated increase in FY 2018. Note: Costs of outside services such as laboratory, toxicology, medical waste, insurances, purchase of supplies, etc. are based on current costs with no increase included. This most likely is not a realistic position as costs increase annually in all facets of life. Thomas R Beaver MD PA Proposed 2017 - 2018 Budget Medical Examiner Office Monroe County Revenue Monroe County Income Cremationa Approvals Total Revenues Expenses Conferences & Meetings Continuing Education Dues and Subscriptions Insurances Janitorial and Cleaning Laboratory Fees Licenses and Fees Office Expenses Salaries and Wages Payroll Taxes Postage and Shipping Professional Services Small Medical Equipment Supplies /Vaccines/Drugs Telephone Transportation Expense Travel Expense Uniforms Cable/Internet Waste Removal Total Expenses Total Needed From Monroe County Monthly Stipend Notes: See attached document for details. 2017-2018 Note Proposed Number Budget 686,055.00 #1 10,700.00 #2 696,755.00 500.00 #4 1,000.00 #5 500.00 #6 38,775.00 #7 2,000.00 #8 47,700.00 #9 3,200.00 #10 8,560.00 #11 355,720.00 #12 28,000.00 #13 3,000.00 #14 73,000.00 #15 3,000.00 #16 16,000.00 #17 4,900.00 #18 87,500.00 #19 7,800.00 #20 500.00 #21 3,100.00 #22 12,000.00 #40 696,755.00 $ 686,055.00 $ 57,171.25 Ijmk3 11 712 01 7Z:11- CLIENTSIThomas R Beaver MD PAIBudget 2017 - 2018.xlsx o M 00 �o � o 0 2 S 2� S ■ 00 �o � 2 S 2 � S � o a 00 � M » r-�' o � O Q @ u � ■ q o � � � � oe ( zs R R CD o c o C q d el q � � 2 � � § � k � g a a ./ CA \ = § 2 § § q 7 7 0 §§ m § g — o 2 / 2 % U u Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Medical Examiner Medical Examiner Organizational Chart Total Full -Time Equivalents (FTE) = 0.10 Medical Examiner Total Full -Time Equivalents (FTE) = 0.10 Fiscal Year 2018 1 Medical Examiner Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Medical Examiner Services Provided Acting under the authority of Florida Statute 406, the Medical Examiner provides accurate, timely, dignified and professional death investigation services for the residents of Monroe County. Strategic Goals FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Appropriations by Department Actual Actual Adopted Amended Preliminary Change Medical Examiner 643,519 635,281 715,402 715,402 704,361 (1.5 %) Total Budget 643,519 635,281 715,402 715,402 704,361 (1.5 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 643,519 635,281 715,402 715,402 704,361 (1.5 %) Total Revenue 643,519 635,281 715,402 715,402 704,361 (1.5 % FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary by Department Actual Actual Adopted Preliminary Variance Medical Examiner 0.10 0.10 0.10 0.10 - Total Full -Time FTE 0.10 0.10 0.10 0.10 - Total FTE 0.10 0.10 0.10 0.10 - Fiscal Year 2018 2 Medical Examiner Monroe County Board of County Commissioners Fiscal Year 2018 Preliminary Fiscal Plan Medical Examiner Medical Examiner Services Provided Provide Medical Examiner services to District 16, Monroe County. Advisory Board Objective /Performance Measures FY 2016 FY 2017 FY 2017 FY 2018 Frequency Actual Target YTD Target FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Budgetary Cost Summary Actual Actual Adopted Amended Preliminary Change Personnel Expenditures 8,071 6 8,240 20,240 8,290 0.6% Operating Expenditures 635,448 635,276 707,162 695,162 696,071 (1.6 %) Total Budget 643,519 635,281 715,402 715,402 704,361 (1.5 % FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2018 Revenue Sources Actual Actual Adopted Amended Preliminary Change General Fund 643,519 635,281 715,402 715,402 704,361 (1.5 %) Total Revenue 643,519 635,281 715,402 715,402 704,361 (1.5 %) FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Position Summary Actual Actual Adopted Preliminary Variance Officials & Administrators 0.10 0.10 0.10 0.10 - Total Full -Time FTE 0.10 0.10 0.10 0.10 - Total FTE 0.10 0.10 0.10 0.10 - Fiscal Year 2018 3 Medical Examiner Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. 1J E A H ikLAIIU Vision: To be the Healthiest State in the Nation V:ate: March 24, 2017 Rick Scott Governor Celeste Philip, MID, MPH Interim State Surgeon General To: Mr. Roman Gastesi, Monroe County Administrator Ms. Tina Boan, Monroe County Office of Management and Budget From: Robert Eadie, Administrator Monroe County Health Department Re: 2017 — 2018 Budget Request- In our continuing effort to promote and protect the health and safety of all persons in Monroe County through the delivery of quality public health services, we request the following funding for the Contract Year beginning October 1, 2017 and ending September 30, 2018: NMMB1C3W=z- WE= 1 3IMP CFO 11 510 1 1 Florida Department of Health www.FloridasHealth.com Monroe County Health Department TWITTER:HealthyFLA 1100 Simonton Street • Key West, FL 33040 FACEBOOK:FLDepartmentofHealth PHONE: 3051293-7500 • FAX 3051809-5629 YOUTUBE: fidoh Mission: To protect, promote &improve the health of all people m Florida through integrated state, county m community efforts. ^ H Vision: Tvuo the Healthiest State m the Nation Rick Scott Governor Celeste Philip, MD, MPH Interim State Surgeon General 2017-2O10 Budget Request The Core Contract between the Florida Department of Health — Monroe County (FLDOH-Monroe) and the Monroe County Board of County Commissioners (BOCC) details the arrangement, terms and conditions of tax funding for Public Health purposes. For the coming fiscal year, FLO[)H-K8onnoe proposes the following uses for County funds: FLDOH-Monroe plans to continue its County Immunization Program and to proceed with efforts to network, create partnerships, and leverage resources to promote a healthy environment, educate citizens, and continue community health improvement planning to benefit all residents. As you would expect for a service organization, FLDOH-Monroe's largest budget line item is our people costs. Many functions required for performing Public Health services in Monroe County are funded minimally by the State, or not at all, yet are necessary for the health and well-being of our residents. Items such as Epidemiology, Tuberculosis, Zika and Ebo|a monitoring, handling K8RSA incidents, investigating sanitary nuisance cases, testing water quality, addressing biohazard situations, investigating rabies and food-borne illness issues, coordinating family planning activities, and immunizing our people are some of the examples of what xve continue tm provide to the community. The personnel costs requested in the core contract will fund the following positions and activities: _ Environmental Health Personnel - $ 151,025 This represents 2.7 Full Time Equivalent (FTE) positions for Environmental Health Specialists located throughout the Lower, Middle and Upper Keys. They perform many non-billable activities with a focus on water quality, community meetings, sanitary nuisance issues, rabies investigations, biohazard situations, mold complaints and other unusual public health concerns requiring a response from the department. Two examples of past issues include ....... Legionnaires' Disease environmental investigations and Cold Spot compliance workshops (to support citizen inquiries from impacted properties). 3. This cost represents 1.0 FTE to cover non-billable services for tracking, reporting and monitoring the incidence and prevalence of various diseases. Aa you know, itisespecially important in our community to detect and identify the source and cause of infectious diseases timely due to our transient visitor population from around the world. As a prime example of these efforts, Nm2016through a coordinated effort with FLDOH Monroe, Womankind, Healthy Start and the local county obstetricians, more than 500 women were identified, screened, counseled and tested throughout the county for the Zika virus. There were no locally acquired Z0ka cases identified. Florida Department oY Health, Monroe County .�.`' '... 2017-2018 Budget Request HEALTH 3. Disease Prevention Staff - $ 68,000 This funding supports 1.2 FTEs for the purpose of surveillance, monitoring, counseling, educating, testing and issuing referrals for the tuberculosis prevention and sexually transmitted disease programs. 4. Licensed Clinical Providers - $ 163,380 This represents 2.2 FTEs for staff and supervision of health service activities in the Lower, Middle and Upper Keys. These services include but are not limited to Family Planning, Disease Prevention, Immunization and Health Counseling for those Monroe County residents that are uninsured, underinsured or lower income. 5. Clinical Support Staff - $ 87,500 This funding represents 2.5 FTEs for front desk coverage and admin support of all health services provided across the county. Some of the programs supported with these dollars include Family Planning, Immunization, Health Counseling, Refugee Health, Epidemiology, * TDaP is recommended for pregnant women and the families as we as families of infants and small w The Pneumonia vaccine is recommended for peop 6S and older, for the very young, for those with * The HPV vaccine is recommended for girls age 9-26 and boys age 11-26. FLDOH rece external funding to immunize persons under the age of 18, but most men and women age 19-26 have not received this immunization. The HPV vaccine has the potential to nearly eliminate future cervical, � Again this year we will continue our initiative to specifically target flu immunizations for children ages five tonine. Annual Flu vaccinations are recommended for all children over six months. This age group is frequently overlooked because these are years with no required immunizations for school attendance. Potential complications from influenza in children include viral pneumonia, secondary bacterial pneumonia or bacteremia, otitis media, respiratory failure, encephalopathy, seizures, prolonged hospitalization, and death. Florida Department of Health, Monroe County 2017 Budget Request ` HEALN B. Fringe Benefi*s - $ 233k270 Full state benefits for Career Service employees include individual or family health coverage, retirement, FICA, Medicare, life insurance, and paid leave. The fringe benefit rate is estimated by the State of Florida to be 35%. TOaP 300 doses x $ 32.43 per dose $ 9�729 HPV 450 doses x $l44.70 per dose $65,I15 Seasonal Flu 1500 doses x $1G.1S per dose $34,235 Seasonal Flu (forages e9) 1000 doses x $1@.23 per dose $18,130 Pnevnarl3(nneumonia) 100 doses x $5O.5Z per dose $ 5,062 Pneunmomocca|23(nneumonia) 150 doses x $72.S6 per dose $10L844 Required immunizations for the uninsured "Take Stock inChildren" experiment (for the International Living Scholarship recipients) I0 participants (est.) x $25O per vaccine Additional vaccines for uninsured/underinsured county residents who are medically vulnerable In-county overnight travel for Environmental staff —to move ex expertise to where they are needed throughout the Keys in order to reduce overall staffing requirements Advertising and Media — PACE-EH Program Advertising and Media —Adult Immunizations Advertising and Media —Flu Advertising and Media — Environmental Issues — Vector-Borne Diseases Media printing for the Community Health Improvement Plan and the Community Health Assessment/Almanac Performance Monitoring Software (5 user accounts * $600/year) Fleet Maintenance &Repair Biomedical Waste Services Translation Services for Non-English Speaking People Custodial Services atFLDOH-K4gnroeSites Grand Total $ 1,165,07E