Card Sound Toll Project 05/17/2017Kevin Madok, cPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: May 19, 2017
TO: Breanne Erickson
Engineering Services� ` (/
FROM: Pamela G. Hancock.C.
SUBJECT: May 17th BOCC Meeting
Enclosed is a duplicate original, of each of the below, documents for your handling:
C25 Task Order in the amount of $263,690.28 with Keith & Schnars, P.A., for construction
engineering and inspection (CEI) services and owner's representative services for the
Design/Build of Card Sound Toll Authority Tolling System Upgrade Project. The task order is
being awarded under the on call contract for Professional Engineering Services.
C41 Contract with Tetra Tech, Inc. for Hurricane Debris Monitoring and Disaster Related Services.
This contract will be executed for a five year term.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney "a e-mail
Finance "l e-mail
File
KEY WEST
MARATHON
PLANTATION KEY
PK/ROTH BUILDING
500 Whitehead Street
3117 Overseas Highway
88820 Overseas Highway
50 High Point Road
Key West, Florida 33040
Marathon, Florida 33050
Plantation Key, Florida 33070
Plantation Key, Florida 33070
305-294-4641
305-289-6027
305-852-7145
305-852-7145
TASK ORDER FOR CONSTRUCTION ENGINEERING AND INSPECTION
(CEI) SERVICES BETWEEN MONROE COUNTY AND KEITH & SCHNARS
FOR DESIGN/BUILD OF
CARD SOUND TOLL AUTHORITY TOLLING SYSTEM UPGRADE PROJECT
In accordance with the Continuing Contract for Construction Engineering and Inspection
(CEI) Services made and entered on the 16th day of January 2014 between Monroe
County hereinafter referred to as the "County" and Keith & Schnars hereinafter
referred to as "Consultant" where professional services are allowed if construction costs
do not exceed $2,000,000.
All terms and conditions of the referenced Continuing Contract for Construction
Engineering and Inspection (CEI) Services apply to the Task Order, unless the Task
Order modifies an Article of the Agreement of which will be specifically referenced in this
Task Order and the modification shall be precisely described.
This Task Order is effective on the 17th Day of May, 2017.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of services will include construction engineering and inspection (CEI)
services and owner's representative services as described in Attachments A and B of
this Task Order for the Design/Build Of Card Sound Toll Authority Tolling System
Upgrade Project.
Article VII, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly based on hourly rates per the continuing services
contract and estimated staff hours as follows:
Personnel
Estimated
Hours
Hourly Rate
Total
Design Review Services
Senior Engineer
56
$125.00
$7,000
Senior Architect
56
$126.00
$7,056
Senior Project Engineer
152
$150.00
$22,800
Senior Project Manager
140
$150.00
$21,000
Chief Engineer
36
$180.00
$6,480
CEI Services
Senior Project Engineer
132
$180.00
$23,760
Contract Support Specialist
264
$103.77
$27,395.28
Senior Inspector
660
$91.65
$60,489
Inspector
495
$90.00
$44,550
Tolling and Building Inspector
330
$126.00
$41,580
Materials Sampling & Testing
$1,580.00
Total Not To Exceed Amount
$263,690.28
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 1 of 20
Article IX, Paragraph 9.21 is amended to include the following:
Public Records Compliance. Contractor must comply with Florida public records
laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I
of the Constitution of Florida. The County and Contractor shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or other
"public record" materials in its possession or under its control subject to the provisions of
Chapter 119, Florida Statutes, and made or received by the County and Contractor in
conjunction with this contract and related to contract performance. The County shall
have the right to unilaterally cancel this contract upon violation of this provision by the
Contractor. Failure of the Contractor to abide by the terms of this provision shall be
deemed a material breach of this contract and the County may enforce the terms of this
provision in the form of a court proceeding and shall, as a prevailing party, be entitled to
reimbursement of all attorney's fees and costs associated with that proceeding. This
provision shall survive any termination or expiration of the contract.
The Contractor is encouraged to consult with its advisors about Florida Public
Records Law in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the
Contractor is required to:
(1) Keep and maintain public records that would be required by the County to
perform the service.
(2) Upon receipt from the County's custodian of records, provide the County with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the contractor
does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the Contractor or keep and maintain public records that would
be required by the County to perform the service. If the Contractor transfers all public
records to the County upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the County,
upon request from the County's custodian of records, in a format that is compatible with
the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract must
be made directly to the County, but if the County does not possess the requested
records, the County shall immediately notify the Contractor of the request, and the
Contractor must provide the records to the County or allow the records to be inspected
or copied within a reasonable time.
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 2 of 20
If the Contractor does not comply with the County's request for records, the County
shall enforce the public records contract provisions in accordance with the contract,
notwithstanding the County's option and right to unilaterally cancel this contract upon
violation of this provision by the Contractor. A Contractor who fails to provide the public
records to the County or pursuant to a valid public records request within a reasonable
time may be subject to penalties under section119.10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy or otherwise
dispose of any public records unless or otherwise provided in this provision or as
otherwise provided by law.
IF THE CONTRACTOR HAS OUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
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WEST, FL .,.,.,zNY. n. IT
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IN WITNESS WHEREOF, each party caused the Task Order to be executed I0-its dul N
authorized representative. A
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Deputy Clerk
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
by:A'Mr-'e. �•t.�a.
Mayor/Chairman
Date: 5I17 J 20 i 7 MONROE COUNTY ATTORNEY
PRO ED AS TO FORM:
CEI Services — Design/Buil Upgrade Project
ASS1JASSIS NT U TY ATTORNEY May 17, 2017
!NT
Date Page 3 of 20
ATTACHMENT A
CEI and Owner's Representative Scope of Services
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 4 of 20
1.0 The Consultant shall provide Construction Engineering and Inspection Services for
the Card Sound Tolling System Upgrade Project.
Pursuant to Section 4.1.4 of the FDOT's Construction Project Administration Manual
(CPAM), the authority of the Consultant's lead person, such as the Senior Project
Engineer, and the Consultant's Project Administrator shall be identical to the
Department's Resident Engineer and Project Administrator respectively and shall be
interpreted as such.
Services provided by the Consultant shall comply with FDOT manuals, procedures, and
memorandums in effect as of the date of execution of the Task Order unless otherwise
directed in writing by the County.
On a single Construction Contract, it is a conflict of interest for a professional firm to
receive compensation from both the County and the Contractor either directly or
indirectly.
The Consultant shall utilize the U.S. Department of Homeland Security's E-Verify
system to verify the employment eligibility of all new employees hired by the Consultant
during the term of the Contract and shall expressly require any subconsultants performing
work or providing services pursuant to the Contract to likewise utilize the U.S.
Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the subconsultant during the Contract term.
2.0 LENGTH OF SERVICE:
The Consultant services for the Construction Contract shall begin upon written
notification to proceed by County.
The Consultant Senior Project Engineer will track the execution of the Construction
Contract such that the Consultant is given timely authorization to begin work. While no
personnel shall be assigned until written notification by the County has been issued, the
Consultant shall be ready to assign personnel within two weeks of notification. For the
duration of the project, the Consultant shall coordinate closely with the County and
Contractor to minimize rescheduling of Consultant activities due to construction delays
or changes in scheduling of Contractor activities.
For estimating purposes, the Consultant will be allowed an accumulation of thirty (30)
working days to perform preliminary administrative services prior to the issuance of the
Contractor's notice to proceed and thirty (30) calendar days to demobilize after final
acceptance of the Construction Contract.
3.0 DEFINITIONS:
A. Resident En ig neer: The Engineer assigned to a particular Project or area to
administer Construction Contracts for the County.
B. Construction Project Manager: The County employee assigned to manage the
Construction Engineering and Inspection Contract and represent the County
during the performance of the services covered under this Agreement.
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 5 of 20
C. Engineer of Record: The Engineer noted on the Construction plans as the
responsible person for the design and preparation of the plans.
D. Consultant: The Consulting firm under contract to the County for administration
of Construction Engineering and Inspection services.
E. Agreement: The Professional Services Agreement between the County and the
Consultant setting forth the obligations of the parties thereto, including but not
limited to the performance of the work, furnishing of services, and the basis of
payment.
F. Consultant Senior Project Engineer: The Engineer assigned by the Consultant to
be in charge of providing Construction Contract administration for one or more
Construction Projects. This person may supervise other Consultant employees
and act as the lead Engineer for the Consultant.
G. Consultant Project Administrator: The employee assigned by the Consultant to be
in charge of providing Construction Contract administration services one or more
Construction Projects.
H. Contractor: The individual, firm, or company contracting with the County for
performance of work or furnishing of materials.
Construction Contract: The written agreement between the County and the
Contractor setting forth the obligations of the parties thereto, including but not
limited to the performance of the work, furnishing of labor and materials, and the
basis of payment.
CPAM: Florida Department of Transportation, Construction Project
Administration manual; latest.
K. Department: Florida Department of Transportation
L. F.D.O.T.: Florida Department of Transportation.
M. County: Monroe County Board of County Commissioners.
4.0 REQUIREMENTS:
4.1 General:
It shall be the responsibility of the Consultant to administer, monitor, and inspect
the Construction Contract such that the project is constructed in reasonable
conformity with the plans, specifications, and special provisions for the
Construction Contract.
The Consultant shall observe the Contractor's work to determine the progress
and quality of work, identify discrepancies, report significant discrepancies to the
County, and direct the Contractor to correct such observed discrepancies.
The Consultant is hereby designated by the County to negotiate Supplemental
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 6 of 20
Agreements. However, the Consultant must seek input from the Construction
Project Manager. The Consultant shall prepare the Supplemental Agreement as a
recommendation to the County, which the County may accept, modify or reject
upon review. The Consultant shall consult with the Construction Project
Manager, as it deems necessary and shall direct all issues, which exceed its
delegated authority to the Construction Project Manager for County action or
direction.
The Consultant shall advise the Construction Project Manager of any significant
omissions, substitutions, defects, and deficiencies noted in the work of the
Contractor and the corrective action that has been directed to be performed by the
Contractor. Work provided by the Consultant shall not relieve the Contractor of
responsibility for the satisfactory performance of the Construction Contract.
4.2 Survey Control:
The Consultant shall check or establish the survey control baseline(s) along with
sufficient baseline control points and bench marks at appropriate intervals along
the project in order to: (1) make and record such measurements as are necessary
to calculate and document quantities for pay items; (2) make and record pre -
construction and final cross section surveys of the project site in those areas
where earthwork (i.e., embankment, excavation, subsoil excavation, etc.) is part
of the construction project; and (3) perform incidental engineering surveys. The
Senior Project Engineer will establish the specific survey requirements for each
project prior to construction.
Any questions or requests for "Waiver of Survey" should be directed to the
Senior Project Engineer.
4.3 On -site Inspection:
The Consultant shall monitor the Contractor's on -site construction activities and
inspect materials entering into the work in accordance with the plans,
specifications, and special provisions for the Construction Contract to determine
that the projects are constructed in reasonable conformity with such documents.
The County will monitor all off -site activities and fabrication. The Consultant
shall keep detailed accurate records of the Contractor's daily operations and of
significant events that affect the work.
Consultant shall be responsible for monitoring and inspection of Contractor's
Work Zone traffic control plan and review of modifications to the Work Zone
Traffic Control Plan, including alternate Work Zone Traffic Control Plan, in
accordance with F.D.O.T. procedures. Consultant employees performing such
services shall be qualified in accordance with F.D.O.T. department procedure.
4.4 Sampling and Testing:
The Consultant shall perform sampling and testing of component materials and
completed work in accordance with the Construction Contract documents.The
minimum sampling frequencies set out in the Department's Materials Sampling,
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 7 of 20
Testing and Reporting Guide shall be met. In complying with the aforementioned
guide, the Consultant shall provide daily surveillance of the Contractor's Quality
Control activities at the project site and perform the sampling and testing of
materials and completed work items that are normally done in the vicinity of the
project for verification and acceptance.
The Consultant shall be specifically responsible for job control samples
determining the acceptability of all materials and completed work items on the
basis of either test results or verification of a certification, certified mill analysis,
DOT label, DOT stamp, etc.
Sampling, testing and laboratory methods shall be as required by the
Department's Standard Specifications, Supplemental Specifications or as
modified by the special provisions of the Construction Contract.
Documentation reports on sampling and testing shall be submitted to responsible
parties during the same week that the construction work is done.
If required, the Consultant will transport samples to be tested in a Department
laboratory to the appropriate laboratory or appropriate local FDOT facility.
4.5 Engineering Services:
The Consultant shall coordinate the Construction Contract administration
activities of all parties other than the Contractor involved in completing the
construction project. Notwithstanding the above, the Consultant is not liable to
the County for failure of such parties to follow written direction issued by the
Consultant.
Services include maintaining the required level of surveillance of Contractor
activities, interpreting plans, specifications, and special provisions for the
Construction Contract, maintaining complete, accurate records of all activities
and events relating to the project, and properly documenting all significant
project changes.
(1) Schedule and attend, within ten (10) days after the Notice to Proceed, a
pre -construction conference for the project. The Consultant shall provide
appropriate staff to attend and participate in the pre -construction
meeting.
(2) The Consultant shall record a complete and concise record of the
proceedings of the pre -construction meeting and distribute copies of this
summary to the participants and other interested parties within seven
days.
(3) Analyze the Contractor's schedule(s) (i.e. baseline(s), revised
baseline(s), updates, as -built, etc.) for compliance with the contract
documents. Elements including, but not limited to, completeness, logic,
durations, activity, flow, milestone dates, concurrency, resource
allotment, and delays will be reviewed. Verify the schedule conforms
with the construction phasing and MOT sequences, including all contract
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 8 of 20
modifications. Provide a written review of the schedule identifying
significant omissions, improbable or unreasonable activity durations,
errors in logic, and any other concerns as detailed in CPAM.
(4) Verify that the Contractor is conducting inspections, preparing reports
and monitoring all storm water pollution prevention measures associated
with the project.
(5) Analyze problems that arise on a project and proposals submitted by the
Contractor, endeavor to resolve such issues, and process the necessary
paperwork.
(6) Produce reports, verify quantity calculations, field measure for payment
purposes as needed to prevent delays in Contractor operations and ensure
prompt processing of such information in order for the County to make
timely payment to the Contractor.
(7) Provide Public Information services as required to manage inquiries from
the public, public officials, and the news media. Prepare newsletters for
distribution to adjacent property owners. The County Construction
Project Manager shall approve all notices, brochures, responses to news
media, etc., prior to release.
(8) Prepare and submit to the Construction Project Manager monthly, a
Construction Status Reporting System (CSRS) report.
(9) Schedule and conduct a meeting with the County Engineering Office at
least forty-five (45) calendar days prior to project final acceptance. The
purpose of this meeting is to discuss the required documentation,
including as-builts, necessary to close out the permit(s).
(10) Video tape the pre -construction conditions throughout the project limits.
Provide a digital photo log or video of project activities, with heavy
emphasis on potential claim items/issues and on areas of real/potential
public controversy.
(11) The Consultant shall have a digital camera for photographic
documentation of noteworthy incidents or events to cover the following
areas:
(a). Pre -construction photographs
(b). Normal and exceptional progress of work
(c). Critical path activities
(d). Accidents showing damage
(e). Unsafe working conditions
(f). Unusual construction techniques
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 9 of 20
(g). Damaged equipment or materials
(h). Any activity, which may result in claims
These photographs will be filed and maintained on the Consultant's
computer. Copies of photographs will be electronically transferred to the
County at an interval determined by the Senior Project Engineer and the
Construction Project Manager.
The taking of the photographs shall begin the day prior to the start of
construction and continue regularly throughout this project. Photographs
shall be taken the days of Conditional, Partial and/or Final Acceptance.
(13) Provide a Resident Compliance Specialist for surveillance of the
Contractor's compliance with Construction Contract requirements.
(14) As needed, prepare and make presentation before the Dispute Review
Boards in connection with the project covered by this Agreement
5.0 ITEMS TO BE FURNISHED BY THE COUNTY TO CONSULTANT:
A. The County, on as needed basis, will furnish the following Construction Contract
documents for this project. These documents may be provided in either paper or
electronic format.
1 Construction Documents (drawings, specifications)
2 Special Provisions
3 Copy of the executed Construction Contract.
6.0 ITEMS FURNISHED BY THE CONSULTANT:
6.1 County Documents:
All applicable documents referenced herein shall be a condition of this
Agreement.
62 Vehicles:
Vehicles will be equipped with appropriate safety equipment and must be able
to effectively carry out requirements of this Agreement. Vehicles shall have
the name and phone number of the consulting firm visibly displayed on both
sides of the vehicle.
6.3 Field Equipment:
The Consultant shall supply survey, inspection and testing equipment, essential
in order to carry out the work under this Agreement. Such equipment includes
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 10 of 20
those non -consumable and non -expendable items, which are normally needed
for a CEI project and are essential in order to carry out the work under this
Agreement.
Hard hats shall have the name of the consulting firm visibly displayed.
Equipment described herein and expendable materials under this Agreement
will remain the property of the Consultant and shall be removed at completion
of the work.
The Consultant's handling of nuclear density gauges shall be in compliance
with their license.
The Consultant shall retain responsibility for risk of loss or damage to said
equipment during performance of this Agreement. Field office equipment shall
be maintained and in operational condition at all times.
6.4 Licensing for Equipment Operations:
The Consultant will be responsible for obtaining proper licenses for equipment
and personnel operating equipment when licenses are required. The Consultant
shall make the license and supporting documents available to the County, for
verification, upon request.
Radioactive Materials License for use of Surface Moisture Density Gauges
shall be obtained through the State of Florida Department of Health.
7.0 LIAISON:
The Consultant shall keep the Construction Project Manager informed of all significant
activities, decisions, correspondence, reports, and other communications related to its
responsibilities under this Agreement, and seek input from the Construction Project
Manager in order for the Construction Project Manager to oversee the Consultant's
performance.
Agreement administrative duties relating to Invoice Approval Requests, Personnel
Approval Requests, User ID Requests, Time Extension Requests, and Amendment and
Supplemental Amendment Requests shall be reviewed and approved by the Construction
Project Manager.
8.0 PERSONNEL:
8.1 General Requirements:
The Consultant shall staff the project with the qualified personnel necessary to
efficiently and effectively carry out its responsibilities under this Agreement.
Not all positions listed below may be required; however, personnel performing a
specific task must have the qualifications required for the task.
Unless otherwise agreed by the County, the County will not compensate straight
overtime or premium overtime for the positions of Senior Project Engineer,
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 11 of 20
Project Administrator, Contract Support Specialist, and Associate Contract
Support Specialist.
8.2 Personnel Oualifications:
The Consultant shall utilize only competent personnel, qualified by experience,
and education. The Consultant shall submit in writing to the Construction Project
Manager the names of personnel proposed for assignment to the project,
including a detailed resume for each containing at a minimum salary, education,
and experience. The Consultant Action Request form for personnel approval
shall be submitted to the Construction Project Manager at least two weeks prior
to the date an individual is to report to work.
Personnel identified in the Consultant technical proposal are to be assigned as
proposed and are committed to performing services under this Agreement.
Personnel changes will require written approval from County. Previously
approved staff, whose performance is unsatisfactory, shall be replaced by the
Consultant within one week of County notification.
Before the project begins, all project staff shall have a working knowledge of the
current CPAM and must possess all the necessary qualifications/certifications for
obtaining the duties of the position they hold. Cross training of the Consultant's
project staff is highly recommended to ensure a knowledgeable and versatile
project inspection team but shall not be at any additional cost to the County and
should occur as workload permits. Visit the training page on the State
Construction Office website for training dates.
Minimum qualifications for the Consultant personnel are set forth as follows.
Exceptions to these minimum qualifications will be considered on an individual
basis. The County Engineer or designee will have the final approval authority.
CEI SENIOR PROJECT ENGINEER - A Civil Engineer degree and be
registered in the State of Florida as a Professional Engineer (or if registered in
another state, the ability to obtain registration in the State of Florida within six
months) and six years of engineering experience (two years of which are in
major road and bridge construction), or for non-degreed personnel the
aforementioned registration and ten (10) years of engineering experience (two
years of which are in major road or bridge construction). Qualifications include
the ability to communicate effectively in English (verbally and in writing); direct
highly complex and specialized construction engineering administration and
inspection program; plans and organizes the work of subordinate and staff
members; develops and/or reviews policies, methods, practices, and procedures;
and reviews programs for conformance with County standards. Also must have
the following:
_Qualification:
FDOT Advanced MOT
Pass the CTQP examination covering the training video "Grouting of Bridge
Post -tensioning Tendons" (If applicable)
Attend the CTQP Quality Control Manager course and pass the examination.
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
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Certifications: None
A Master's Degree in Engineering may be substituted for one (1) year
engineering experience.
CEI PROJECT ADMINISTRATOR -A Civil Engineering degree plus two (2)
years of engineering experience in construction of major road or bridge
structures, or eight (8) years of responsible and related engineering experience,
two (2) years of which involved construction of major road and bridge structures.
Receives general instructions regarding assignments and is expected to exercise
initiative and independent judgment in the solution of work problems. Directs
and assigns specific tasks to inspectors and assists in all phases of the
construction project. Will be responsible for the progress and final estimates
throughout the construction project duration. Must have the following:
Qualifications: FDOT Intermediate MOT Pass the CTQP examination covering
the training video "Grouting of Bridge Post -tensioning Tendons" (If applicable)
CTQP Final Estimates Level II
Certifications: None
Other: Attend CTQP Quality Control Manager Course and pass the examination.
A Master's Degree in Engineering may be substituted for one (1) year of
engineering experience
CEI CONTRACT SUPPORT SPECIALIST - A Civil Engineering Degree or
High School diploma or equivalent and four years of road & bridge construction
engineering inspection (CEI) experience having performed/assisted in project
related duties (i.e., progress and final estimates, EEO compliance, processing
Construction Contract changes, etc.) or a Civil Engineering degree. Should
exercise independent judgment in planning work details and making technical
decisions related to the office aspects of the project. Should be familiar with the
County's Procedures covering the project related duties as stated above and be
proficient in the computer programs necessary to perform these duties. Shall
become trained in CTQP Final Estimates Level II course and maintain a current
qualification.
CEI SENIOR INSPECTOR/ CEI SENIOR ENGINEER INTERN — High
school graduate or equivalent plus four years of experience in construction
inspection, two years of which shall have been in bridge and/or roadway
construction inspection.
Must have the following:
Qualifications:
CTQP Concrete Field Inspector Level I
CTQP Concrete Transportation Construction Inspector (CTCI) Level II (all
bridges) CTQP Asphalt Roadway Level I (If applicable)
CTQP Asphalt Roadway Level II (If applicable)
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May 17, 2017
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CTQP Earthwork Construction Inspection Level I
CTQP Earthwork Construction Inspection Level II
CTQP Pile Driving Inspection (If applicable) CTQP Drilled Shaft Inspection (If
applicable)
CTQP Grouting Technician Level I (If applicable)
CTQP Post -Tensioning Technician Level I (If applicable)
FDOT Intermediate MOT
CTQP Final Estimates Level I
Certifications:
Nuclear Radiation
Safety
Or a Civil Engineering degree and one year of road & bridge CEI experience
with the ability to earn additional required qualifications within one year. (Note:
Senior Engineer Intern classification requires one year experience as an Engineer
Intern.)
Responsible for performing highly complex technical assignments in field
surveying and construction layout, making, and checking engineering
computations, inspecting construction work, and conducting field tests and is
responsible for coordinating and managing the lower level inspectors. Work is
performed under the general supervision of the Project Administrator.
8.3 Staffin
Once authorized, the Consultant shall establish and maintain an appropriate staff
through the duration of construction and completion of the final estimate.
Responsible personnel, thoroughly familiar with all aspects of construction and
final measurements of the various pay items, shall be available to resolve
disputed final pay quantities until the appropriate Construction Contract has been
paid off.
Construction engineering and inspection forces will be required of the Consultant
at all times while the Contractor is working. If Contractor operations are
substantially reduced or suspended, the Consultant will reduce its staff
appropriately.
In the event that the suspension of Contractor operations requires the removal of
Consultant forces from the project, the Consultant will be allowed ten (10) days
maximum to demobilize, relocate, or terminate such forces.
9.0 QUALITY ASSURANCE (QA) PROGRAM:
9.1 Quality Reviews:
The Consultant shall conduct semi-annual reviews to make certain his own
organization is in compliance with the requirements cited in the Scope of
Services. Quality Reviews shall be conducted to evaluate the adequacy of
materials, processes, documentation, procedures, training, guidance, and staffing
included in the execution of this Agreement. Quality Reviews shall also be
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 14 of 20
developed and performed to achieve compliance with specific QA provisions
contained in this Agreement. The semi-annual reviews shall be submitted to the
Construction Project Manager in written form no later than one month after the
review.
On short duration CCEI projects (nine months or less), the CCEI shall perform an
initial QA review within the first two months of the start of construction.
9.2 OA Plan:
Within thirty days after receiving award of an Agreement, the Consultant shall
furnish a QA Plan to the Construction Project Manager. The QA Plan shall detail
the procedures, evaluation criteria, and instructions of the Consultant's
organization to assure conformance with the Agreement. Unless specifically
waived, no payment shall be made until the County approves the Consultant QA
Plan.
Significant changes to the work requirements may require the Consultant to
revise the QA Plan. It shall be the responsibility of the Consultant to keep the
plan current with the work requirements. The Plan shall include, but not be
limited to, the following areas:
A. Organization:
A description is required of the Consultant QA Organization and its
functional relationship to the part of the organization performing the
work under the Agreement. The authority, responsibilities and autonomy
of the QA organization shall be detailed as well as the names and
qualifications of personnel in the quality control organization.
B. Ouality Reviews:
The Consultant QA shall detail the methods used to monitor and achieve
organization compliance with Agreement requirements for services and
products.
C. Ouality Records:
The Consultant will outline the types of records, which will be generated
and maintained during the execution of his QA program.
D. Control of Sub -consultants and Vendors:
The Consultant will detail the methods used to control sub -consultants
and vendor quality.
E. Ouality Assurance Certification:
An officer of the Consultant firm shall certify that the inspection and
documentation was done in accordance with FDOT specifications, plans,
standard indexes, and County procedures.
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 15 of 20
9.3 Quality Records:
The Consultant shall maintain adequate records of the quality assurance actions
performed by his organization (including subcontractors and vendors) in
providing services and products under this Agreement. All records shall indicate
the nature and number of observations made, the number and type of deficiencies
found, and the corrective actions taken. These records shall be available to the
County, upon request, during the Agreement term. All records shall be kept at the
primary job site and shall be subject to audit review.
10.0 CERTIFICATION OF FINAL ESTIMATES:
10.1 Final Estimate and As -Built Plans Submittal:
Prepare documentation and records in compliance with the Agreement,
Consultant's approved QC Plan and the County's Procedures.
Submit the Final Estimate(s) and three sets of final as built plans documenting
Contractor's work (one record set with two copies) as follows:
(a) Within thirty calendar days of final acceptance; or
(b) Where all items of work are complete and conditional/partial
acceptance is utilized (Lighting, Plant establishment, etc.) for a
period exceeding thirty calendar days, the final estimate(s) will
be due on the thirtieth (30th) day after conditional/partial
acceptance. A memorandum with documentation will be
transmitted to the Director of Engineering Services at final
acceptance detailing any necessary revisions to the pay items
covered under the conditional/partial acceptance.
The Consultant shall be responsible for making any revisions to the Certified
Final Estimate.
10.2 Certification:
Consultant personnel preparing the Certified Final Estimate Package shall be
CTQP Final Estimates Level II qualified.
Duly authorized representative of the Consultant firm will provide a notarized
certification on a form pursuant to Department procedures.
11.0 SUBCONSULTANT SERVICES:
Upon written approval by the Construction Project Manager and the County, and prior to
performance of work, the Consultant may subcontract for engineering surveys, materials
testing, or specialized professional services.
12.0 OTHER SERVICES:
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 16 of 20
Upon written authorization by the Director of Engineering Services or designee, the
Consultant will perform additional services in connection with the project not otherwise
identified in this Agreement. The following items are not included as part of this
Agreement, but may be required by the County to supplement the Consultant services
under this Agreement.
A. Assist in preparing for arbitration hearings or litigation that occurs during the
Agreement time in connection with the construction project covered by this
Agreement.
B. Provide qualified engineering witnesses and exhibits for any litigation or
hearings in connection with the Agreement.
C. Provide on- and off -site inspection services in addition to those provided for in
this Agreement.
13.0 POST CONSTRUCTION CLAIMS REVIEW:
In the event the Contractor submits a claim for additional compensation and/or time after
the Consultant has completed this Agreement, the Consultant shall, at the written request
from the County, analyze the claim, engage in negotiations leading to settlement of the
claim, and prepare and process the required documentation to close out the claim.
Compensation for such services will be negotiated and effected through a Supplement to
this Agreement.
14.0 CONTRADICTIONS:
In the event of a contradiction between the provisions of this Scope of Services and the
Consultant's proposal as made a part of their Agreement, the provisions of the Scope of
Services shall apply.
15.0 THIRD PARTY BENEFICIARY:
It is specifically agreed between the parties executing this Agreement that it is not
intended by any of the provisions of any part of the Agreement to create in the public or
any member thereof, a third party beneficiary hereunder, or to authorize anyone not a
party to this Agreement to maintain a claim, cause of action, lien or any other damages or
any relief of any kind pursuant to the terms or provisions of this Agreement.
16.0 COUNTY AUTHORITY:
The County shall be the final authority in considering contract modification of the
Contractor for time, money or any other consideration except matters agreed to by the
Contractor through contract changes negotiated by the Consultant, as authorized in
Section 9.1 herein.
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 17 of 20
GENERAL. OBJECTIVE
The general objective is for the CONSULTANT to provide all post design services,
including construction engineering and inspection services (CEI) necessary for the duration
of t he design -build contract. This includes perform plans reviews, prepare plans
revisions, respond to RF1's, review shop drawings, conduct site visits, and attend all
applicable meetings (progress, hand-off, pre -construction, CEI biweekly progress and
f i n a l acceptance).
OWNER'S REPRESNTATIVE SERVICF�
Construction Assistance consists of those Post Design Services on this project, which
may be required to satisfactorily complete construction of the project. This is in
addition to the CEI services that will be provided during the duration of construction.
These services are intended to deal with changed conditions or services not covered
and are not intended for CONSULTANT errors and/or omissions. Errors and Omissions
will be responsibility of the Design/Builder (D/B).
Plans Reviews: The Consultant shall review plans submitted by the Design Build Firm for
compliance with all applicable COUNTY criteria as well as the Request for Proposal
requirements.
Plans Update: The CONSULTANT shall update or revise the plans in accordance with
the Plans Preparation Manual. The CONSULTANT shall make such updates or revisions
for the following:
a. At the conclusion of the construction, the CONSULTANT, if requested by the
COUNTY,shall revise the drawings to reflect as -built conditions based on
marked up prints, drawings, and other data furnished to the CONSULTANT.
b . At the written request of the COUNTY to update or revise the plans as
the result of Engineering Assistance. At the conclusion of said updates or
revisions, the CONSULTANT shall return all drawings and signed and
sealed copies per the Plans Preparation Manual to the COUNTY for its use
and file.
Engineering Assistance: The CONSULTANT shall provide to the COUNTY
qualified representation during the construction phase to deal with issues concerning the
intent and interpretation of the Request for Proposal documents, conceptual construction
plans and documents prepared in the work. Should differing site conditions be
encountered in the field and when requested by the COUNTY, the CONSULTANT
shall respond in a timely manner with suitable engineering solutions, which take into
account the changed conditions. On -site appearance of the CONSULTANT shall be
made during construction at the request of the COUNTY or its designated
representative. From time to time during construction, the CONSULTANT may be
requested by the COUNTY or its designated representative to review contractor
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 18 of 20
proposed field changes or to respond with a recommendation solution to remedy
particular field situations not covered by the plans and specifications.
Shop Drawings: The CONSULTANT shall process all shop drawings for the project.
Special Requirements: The CONSULTANT is aware that Transcore will serve as
representative for all tolling equipment and requirements for this project. The
CONSULTANT will assist Transcore to ensure all design, construction and implementation
requirements are achieved based on the CONTRACTOR'S schedule and provide resources
as necessary.
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 19 of 20
ATTACMENT B
Construction Engineering and Inspection (CEI) Services and Owner's
Representative Fees
CEI Services — Design/Build Of Card Sound Toll Authority Tolling System Upgrade Project
May 17, 2017
Page 20 of 20
Card Sound Road
Toll Plaza Improvements
Design Review
Staff Hour Fee Estimate
TASK
Senior Engineer
(Terracon)
Senior Architect
(ACAI)
Senior Project
Engineer (K&S)
. Senior Poject
Manger (K&S)
Chief Engineer
QA/QC (K&S)
Total Hours
per Task
Total
Hours
Rate
Hours
Rate
Hours
Rate
Hours
Rate
Hours
Rate
Project Management
x
a
1 Attend Progress Meetings Bi-weekly) 4/hrs. meeting
0
$125.00
0
$126.00
0
$150.00
72
$150.00
8
$180.00
80
$ 12,240.00
2 Field Reviews with EoR 2 Reviews @ 4hrs/ visit
0
$125.00
0
$126.00
0
$150.00
8
$150.00
8
$180.00
16
$ 2,640.00
96
$ 14,880.00
Shop Drawings
1 Roadway
0
$125.00
0
$126.00
24
$150.00
4
$150.00
2
$180.00
30
$ 4,560.00
-
2 Structures
0
$125.00
0
$126.00
16
$150.00
4
$150.00
2
$180.00
22
$ 3,360.00
a
3 Tolling Gantry/Equipment Building
0
$125.00
24
$126.00
0
$150.00
4
$150.00
2
$180.00
30
$ 3,984.00
4 Roadway Lighting
0
$125.00
0
$126.00
16
$150.00
4
$150.00
2
$180.001
22
$ 3,360.00
5 Geotechnical Foundations
24
$125.00
0
$126.00
0
$150.00
4
$150.00
2
$180.00
30
$ 3,960.00
134
$ 19,224.00
Plan Reviews (2 Reviews @ 16 hrs/review)
1 Roadway
0
$125.00
0
$126.00
32
$150.00
8
$150.00
2
$180.00
42
$ 6,360.00
=
2 Structures
0
$125.001
0
$126.00
32
$150.00
8
$150.00
2
$180.00
42
$ 6,360.00
x
3 Tolling Gantry/Equipment Buidling
0
$125.00
32
$126.00
0
$150.00
8
$150.00
2
$180.00
42
$ 5,592.00
4 Roadway Lighting
0
$125.00
0
$126.00
32
$150.00
8
$150.00
2
J$180.00
42
$ 6,360.00
5 Geotechnical IFoundations
32
$125.00
0
$126.00
0
$150.00
8
$150.00
2
J$180.00
42
$ 5,560.00
56
56
152
140
36
210
$ 30,232.00
TOTAL
440
$ 64,336.00
4/20/2017
KSKEITH&
SCHNARS
Card Sound Road
TO Plaza Improvements
CEI Fee Estimate
TASK DESCRIPTION / ACTIVITY
CLASSIFICATION AND RATES
Payroll
Classification
Contract - Hourly Rates
1
2
3
4
5
Total
Total
Senior
ProjectEngineer
(K&S)
Assiatnt Project
Admisntrator/Contract
Support Specialist (K&S)
Senior Inspector (K&S)
Inspector K&S
Tolling & Building
Inspector
Work
Labor Costs
$180.00
$103.77
$91.65
$90.00
$126.00
Hours
PHASE 1 - START UP
16.50
33.00
82.50
132.00
$13,955.54
PHASE 2 - CEI INSPECTION SERVICES
99.00
198.00
495.00
495.00
330.00
1617.00
$169,863.21
PHASE 3 - PROJECT CLOSE OUT
16.50
33.00
82.50
132.00
$13,955.54
Total Workhours
132.00
264.00
660.00
495.00
330.00
1881.00
$197,774.28
Sub -Total Dollars
$23,760
$27,395
$60,489
$44,550
$41,580
$197,774.28
Consultant - K&S
$197,774.28
Subconsultant - Terracon Materials Sampling and Testing)
$1,580.00
Total Dollars"
$199,354.28
K�KE►TH&
SCHNARS