Item C22M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C22
Agenda Item Summary #2919
BULK ITEM: No DEPARTMENT: Assistant County Administrator Kevin
Wilson
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292 -4441
No
AGENDA ITEM WORDING: Approval for a waiver of purchasing policy to pay contractor,
Nationwide Plumbing, for work already performed that exceeds the threshold for competitive
bidding. Proposed payment to Nationwide is $50,137.50.
ITEM BACKGROUND: In August 2016, a water leak was identified at the Plantation Key
Courthouse through review of the monthly FKAA bills. Nationwide was contacted to find and repair
the leaks. During the period 9 — 31 August 2016, Nationwide performed work identifying and
repairing several underground leaks. After completion of the work, Nationwide submitted an
invoice dated 10 August 2016, in the amount of $70,850 without details, except for a claim of 218
hours @ $325 /hr. After several requests for an itemized invoice, Nationwide submitted a revised
invoice dated 27 September 2016, in the amount of $71,212.50, which shows labor charges of
$29,087.50 and other costs of $42,125.00. Further inquiries resulted in at least one subcontractor
invoice being submitted and conflicting answers to the County Attorney's requests for detailed
invoices. Staff has reviewed the daily worksheets submitted by the contractor, compared them with
County staff time logs, and reviewed subcontractor invoices submitted.
Staff developed an independent opinion about what charges are supportable based on its review and
proposes a payment of $50,137.50. The contractor was advised of the proposed payment by letter
(copy attached). Detailed supporting documentation and the summary analysis presented to the
contractor are included as back up information (Copy attached as backup). The contractor's reply
dated 04 April 2017 is also attached.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT /AGREEMENT CHANGES:
No
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Recommendation memo - Nationwide
2017 -04 -28 MC letter reply from contractor
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: $50,137.50
Current Year Portion: $50,137.50
Budgeted: Yes
Source of Funds: Facilities budget
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: None
If yes, amount:
REVIEWED BY:
Kevin Wilson
Completed
04/29/2017 3:51 PM
Doug Sposito
Completed
05/01/2017 1:43 PM
Patricia Eables
Completed
05/01/2017 6:13 PM
Budget and Finance
Completed
05/02/2017 9:10 AM
Kathy Peters
Completed
05/02/2017 5:09 PM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
County of Monroe
The Florida Keys
A
Memorandum
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern David Rice, District 4
Heather Carruthers, District 3
Danny L. Kolhage, District 1
Sylvia J. Murphy, District 5
DATE: 25 April 2017
TO: BOCC
FROM: Kevin G. Wilson, P:E.�`1�� —
SUBJECT: Proposed Payment to Nationwide Plumbing
Recommendation: The County should pay Nationwide $50,137.50. An explanatory letter (copy at
Attachment 1) was sent to the vendor explaining how the amount was determined.
Basis for Recommendation:
1. We received work and should pay for it.
2. The details below show that the vendor resisted providing consistent details. As a result I had to
review the records and determine an equitable compensation.
3. Review of the vendor's labor submissions and rates yields labor charges due of $13,212.50
4. Vendor's materials billing is $3,140.00
5. While equipment usage is billed in several places, it appears that 2 days at $2,600 /day is
supported by the documentation.
6. JMC Jetting and Drain Cleaning subcontract invoices total $28,545.
Discussion (page number references are to Attachment 2):
The work was done during the period 10 -31 August 2016. Initial invoices were not sufficiently detailed
to allow proper review of charges (see page 12— note this invoice claims 218 hours at $325/hr.).
Subsequent responses to requests for detail (shown in attached documents) changed what was billed for
and by whom (Attachment 2 page #17 shows 179 hours of labor). Response to requests for additional
detail on 26 October 2017 included a subcontractor invoice and refusal to provide actual worker hours.
Eventually the contractor provided daily force count worksheets showing actual workers on site (see
pages 38 -45). He also provided a notarized summary (page 46).
Attachment 2 is a complete chronology of the exchanges by the staff to secure a sufficiently detailed
accounting to support the invoice. That chronology is in Attachment 2 and includes the record of
attempts by the staff and County Attorney's office to obtain the required supporting details.
The absence of detailed records or proposals made final determination more difficult. While it is
understandable that the work scope was difficult to determine, the absence of any proposed prices / rates
reflects an approach that lack a concern for the total cost. The amount eventually billed exceeded the
County's threshold for competitive bidding and, hence, complicated the review process. The County
has a right to expect itemized bills. Absent that, it was important to get what documentation there was
about force and equipment counts / hours. The responses from the contractor were contradictory at best.
Below is a summary of the possible interpretations of the responses from the contractor to the County's
inquiries. Where they were contradictory, I have made a determination that was the fairest
interpretation. The details supporting the tables are:
1. Labor charges — there were several different force counts provided by the contractor. They
ranged from 153 person -hours to 218 person- hours. I used 153 because that was on the daily
logs and it corresponded to the actual on site hours (contractor's presence) recorded by County
employees. This was used because there was always a County staff member present whenever a
contractor was on site. In cases where the contractor's claimed hours exceeded the time at which
a County staff member was present I disallowed the claim (see specifically 10, 12, and 17
August).
2. Labor rates — There were a number of different labor rates reported. They ranged from
$175 /hour for a 2 person plumbing crew to $325 /person -hour (original invoice). I have used the
$175 /hour for a 2 person crew in arriving at the proposed payment because there was no
rationale provided for a different rate. In an effort to recreate the contractor's billing, I also
evaluated a rate of $325/2 person crew (see last column with yellow highlight). This would
increase the amount due from $51,137.50 (Table 1) to $61,462.50 (Table 3).
3. Materials and fittings — Allowed as billed.
4. Excavation Equipment — There was a discrepancy between the invoices and one summary.
Inquiries to the contractor about equipment charges showed daily rates of $2,600 /day (see page
#53). Daily sheets showed 2 days' use so that was allowed at $5,200.
5. Subcontracted amounts — allowed as billed
a. Underground detection services — as billed
b. Concrete & Tile — allowed as billed
c. Demolition & debris disposal — allowed as billed even though there was some
discrepancy in who performed it.
This memo has two attachments — letter sent to the vendor (Attachment 1) and the detailed record of the
exchanges with the vendor in attempts to get proper invoices and supporting details (Attachment 2).
Table 1 - Detailed Analysis of Labor Hours
Recap of Labor Charges by Nationwide
Day
Date
Hours County
Employees
were on Site
#hours
County
Employee
on site
Number of
Nationwide
staff on site
based on
daily
sheets
Nationwide Claimed
person -hours on
daily sheets
Number of
Nationwide staff
on site based on
notarized
spreadsheet
Nationwide
Claimed person-
hourson notarized
spreadsheet
(Note 1 &2)
Prposed
allowed of
person -hours
Proposed
allowed for
billing (Note 3)
Proposed
allowed for
billing
(Note 4)
Wednesday
10- Aug -16
1530 -2130
6
2
12
2
18
12
$1,050.00
$1,950.00
Thursday
I 11- Aug -16
1530 -2030
5
1 4
18
4
18
18
1 $1,575.00
$2,925.00
Friday
12- Aug -16
1430 -1630
2
2
8
2
8
4
$350.00
$650.0
Saturday
13- Aug -16
0700 -2100
14
5
70
5
70
70
$6,125.00
$11,375.0
Sunday
14- Aug -16
0700 -1700
10
2
18
2
18
18
$1,575.00
$2,925.00
Monday
15- Aug -16
1530 -2130
6
1
9
1
9
9
$787.50
$1,462.50
Tuesday
16- Aug -16
1530 -1830
3
0
0
0
0
0
$0.00
$0.0
Wednesday
17- Aug -16
1530-2130
1 6
4
1 20
1 5
1 25
1 20
$1,750.001
$3,250.00
Totals =1
155
166
1 151
1 $13,212.50'$24,537.5
Note 1: There is a difference between the 8/10/2016daily reports of nationwide employees on site and the notarized spreadsheet. The daily report shows two employees on
site for 6 hours each; the spreadsheet says three employees for 6 housr each.
Note 2: The daily report for 8/17/2016 shows four employees for five hours each. The spreadsheet shows five employees on site for four hours each.
Note 3: In Nationwide's email reply of 1/11/2017, the reply to inquiry number 4says that the $175/hr rate is for a two man crew. This labor amount is calculated based on that
resposeat$175 /2person -hours
Note 4: Nationwide's response dated 1/11/17 to inquiry number 3 suggests that the off hours rate for a two man cew is $325 /hour. This column assumes that rate.
Table 2 - Proposed Payment
Proposed Payment to Nationwide
Assuming $175/hr for two man plumbing crew
Natonwide Labor 153 person-hours at $175/2 peron-hours
Natonwide Labor 153 person-hours at $175/2 peron-hours
Nationwide Materials & Fittings
$13,212.50
Nationwide Materials & Fittings
Nationwide billing for excavator (Note 5)
$3,140.00
Nationwide billing for excavator (Note 5)
$5,200.00
Subcontracted Services JIMIC Jetting & Drain Cleaning
$16,000.00
Concrete Floorfinish &Tilel
underground detection setrvices
demolition &debris removal (Note 5)1
$16,000.00
Concrete Floorfinish &Tile
Note 5: There is a discrepancy between the Nationwide invoice dated 9/27/2016 and the
notarized undated summary spreadsheet. The former says the excavator charges were
$10,400 for 16 hours. The later claims 32 hours on non-consecutive days (one day on which
no Nationwide work was performed (8/16/2016). In its 1/11/2017 email response to inquiry
number 8the hourly rate forthe excavator is $2,600/day. This allows 2 days at 2,600/day
1consistent with the itemized invoice of 9/27/16.
$6,485.00
demolition &debris removal
$6,100.00
TOTAL=
$50,137.50
Table 3 - Another Analysis of Labor
Assuming $325/hr for two man plumbing crew
Natonwide Labor 153 person-hours at $175/2 peron-hours
$24,537.50
Nationwide Materials & Fittings
$3,140.00
Nationwide billing for excavator (Note 5)
$5,200.00
Subcontracted Services JIMIC Jetting & Drain Cleaning
underground detection setrvices
$16,000.00
Concrete Floorfinish &Tilel
$6,485.00
demolition &debris removal (Note 5)1
$6,100.00
TOTAL= $61,462.50
Note 5: There is a discrepancy between the Nationwide invoice dated 9/27/2016 and the
notarized undated summary spreadsheet. The former says the excavator charges were
$10,400 for 16 hours. The later claims 32 hours on non-consecutive days (one day on which
no Nationwide work was performed (8/16/2016). In its 1/11/2017 email response to inquiry
number 8the hourly rate forthe excavator is $2,600/day. This allows 2 days at 2,600/day
1consistent with the itemized invoice of 9/27/16.
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Attachment 1 Letter to Nationwide
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County of Monroe
The Florida Keys
BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern David Rice, District 4
Heather Carruthers, District 3
Danny L. Kolhage, District 1
Sylvia J. Murphy, District 5
25 April 2017
Via electronic mail
Nationwide Plumbing Services
92410 Overseas Highway Unit 9
Tavernier, FL 33070
Sir:
SUBJECT: Payment for Work at Plantation Key Courthouse 9 — 31 August 2016
I was prepared to submit a payment request through the Clerk's Finance Department to your firm in the
amount of $50,137.50. I have been advised by the Clerk of Courts, however, that approval of this payment
by the Board of County Commissioners is required. I will request approval on the BOCC agenda for its May
meeting which will be in Key West. This proposed payment is based on our analysis of the supporting
documentation for the charges originally billed in the amount of $70,850.00 for which we have not yet
received a proper invoice. We have made multiple attempts to get sufficient documentation supporting your
claimed amounts and have not yet received such documentation. The amount proposed for the payment
represents our analysis of the conflicting documentation that you have submitted to date. We believe you
should be paid for work performed and which is properly documented. The amount we have submitted for
payment is what we believe we have sufficient documentation to support.
Assuming approval by the BOCC, we will have the check drawn and held at our offices and delivered to you
upon receipt of a release of lien (blank copy attached) from you and each of the subcontractors. We would
prefer that those releases include copies of the final invoices from each subcontractor. Upon receipt of those
releases we will deliver the check. This can be done at our offices in Key West or with prior arrangement at
my office in Key Largo.
The following is a summary of how we arrived at the amount. The work was done during the period 10 -31
August 2016. Initial invoices were not sufficiently detailed to allow proper review of charges. Subsequent
requests for detail resulted in changes in what was billed for and by whom.
The absence of detailed records or proposals makes final determination more difficult. While it is
understandable that the work scope was difficult to determine, the absence of any proposed prices / rates
reflects an approach that lacked a concern for the total cost. The amount eventually billed exceeded the
County's threshold for competitive bidding and, hence, complicated the review process. The County expects
proper itemized bills. Absent that, it was important to get what documentation there was including force and
equipment counts / hours. The responses received to date from your firm are contradictory at best.
1100 Simonton Street tel: (305) 292 -4529
Key West, FL 33040 fax: (305) 295 -4321
The attached table is a summary of the possible interpretations of your responses to the County's inquiries.
Where they were contradictory, I have made a determination that was the fairest interpretation. The details
supporting the tables are:
Labor charges — there were several different force counts provided by the contractor. They ranged from
155 person -hours to 218 person- hours. I used 151 hours because that was based on our comparison of the
daily logs with the actual on site hours recorded by County employees.
Labor rates — There were a number of different labor rates reported. They ranged from $175/hour for a 2
person plumbing crew to $325 /person -hour (original invoice). I have used the $175/hour for a 2 person
crew in arriving at the proposed payment because there was no rationale provided for a different rate.
Materials and fittings — Allowed as billed.
Excavation Equipment — There was a discrepancy between the invoices and one summary. Inquiries
about equipment charges showed daily rates of $2,600 /day. Daily sheets showed 2 days' use so that was
allowed at $5,200.
Subcontracted amounts — allowed as billed
a. Underground detection services — allowed as billed
b. Concrete & Tile — allowed as billed
c. Demolition & debris disposal —allowed as billed even though there was some discrepancy in who
performed it.
Respectfully,
Kevin G. Wilson, P.E.
Assistant County Administrator
Cc: Ms. P. Eables
Mr. D. Sposito
1100 Simonton Street tel: (305) 292 -4529
Key West, FL 33040 fax: (305) 295 -4321
Recap of Labor Charges by Nationwide
Day
Date
Hours County
Employees
were on Site
#hours
County
Employee
on site
Numberof
Nationwide
staff on site
based on
daily
sheets
Nationwide Claimed
person -hours on
daily sheets
Number of
Nationwide staff
on site based on
notarized
spreadsheet
Nationwide
Claimed person-
hourson notarized
spreadsheet
(Note 1 &2)
Prposed
allowed of
person -hours
Proposed
allowed for
billing (Note 3)
Wednesday
10- Aug -16
1530 -2130
6
2
12
3
18
12
$1,050.00
Thursday
I 11- Aug -16
1530 -2030
5
1 5
18
5
18
18
$1,575.00
Friday
12- Aug -16
1430 -1630
2
2
8
2
8
4
$350.00
Saturday
13- Aug -16
0700 -2100
14
5
70
5
70
70
$6,125.00
Sunday
14- Aug -16
0700 -1700
10
2
18
2
18
18
$1,575.00
Monday
15- Aug -16
1530 -2130
6
1
9
1
9
9
$787.50
Tuesday
16- Aug -16
1530-1830
3
0
0
0
0
0
$0.00
Wednesday
17- Aug -16
1530 -2130
6
not shown
1 20
5
1 25
1 20
1 $1,750.00
Totals =1
155
166
1 151
1 $13,212.50
Note 1: There is a difference between the 8/10/2016daily reports of Nationwide employees on site and the notarized spreadsheet. The daily report shows two employees on
site for 6 hours each; the spreadsheet says three employees for 6 hours each.
Note 2: The daily report for 8/17/2016does not show the number of employees for a tottal of 20 hours. The spreadsheet shows five employees on site for five hours each.
Note 3: In Nationwide's email reply of 1/11/2017, the reply to inquiry number4says that the $175/hr rate is for a two man crew. This labor amount is calculated based on that
respose at $175 /2person -hours
Proposed Payment to Nationwide
Assuming $175/hr for two man plumbing crew
Natonwide Labor 151 person -hours at $175/2 peron -hours
$13,212.50
NationwideMaterials & Fittings
$3,140.00
Nationwide billing for excavator ( Note 5)
$5,200.00
Subcontracted Services JMC Jetting & Drain Cleaning
underground detection setrvices
$16,000.00
Concrete Floorfinish &Tile
$6,485.00
demolition & debris removal
$6,100.00
TOTAL=
$50,137.50
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1100 Simonton Street tel: (305) 292 -4529
Key West, FL 33040 fax: (305) 295 -4321
WAIVER AND RELEASE OF LIEN
FINAL PAYMENT
The undersigned lienor, in consideration of the final payment in the amount of
hereby waives and releases its lien and right to claim of lien for
labor, services or materials to on the job of ,
to the following described property:
Dated:
Lienors Name:
Address:
By:
Printed Name:
The foregoing instrument was acknowledged before me this of ,
20 , by who is personally known to me or
who has produced as identification and who did take an oath.
NOTARY PLUBLIC, STATE OF
My Commission Expires:
Attachment 2
Detailed Exchanges with Contractor Requesting Billing
Support documentation
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Attachment 2 - page #1
Totals 76
126
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Invoiced
Amount
Total possible
Max County
Subcontracted
Nationwide
Nationwide
Date
Hours
Employee
Time
Hours
Type
?
Workers
Hours?
9-Aug
3
RG
330pm-630pm
10-Aug
6
J
330pm-930pm
6
Investigation
$ 16,900.00
2
6
10-Aug
6
RG
330pm-930pm
11-Aug
5
RG
330pm-830pm
11-Aug
1.5
KA
5
Excavator
4
11-Aug
1
im
12-Aug
2
JV
230pm-430pm
$ 10,400.00
12-Aug
2
KA
2
Excavator
1
12-Aug
2
MM
12-Aug
2
JM
13-Aug
9.5
JM
700am-430pm
13-Aug
9
MM
7am-4prn
14
Repairs
5
70
13-Aug
14
IDS
13 Aug
9
KA
7am-4prn
14-Aug
10
IDS
7am-5pm
10
Repairs
2
20
15-Aug
6
IDS
330pm 930pm
6
Repairs
1
6
16-Aug
3
RG
330pm-630pm
3
Repairs
0
17 Aug
6
DS
330pm-930pm
6
Repairs
4
24
17-Aug
3
RG
330pm-630pm
29-Aug
8
30-Aug
:
EREGULAR
REGULAR
8
Tile
$ 6,485.00
31-Aug
8
REGULAR
8
Totals 76
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Nationwide Timeline Narrative
Date Notes
Attachment 2 - page #2
)rner of subsequent documents
hment: Recommendation memo - Nationwide (2919: Nationwide Plumbing Payment Approval)
August 3rd 2016
Notified of potential water leak at the PK Court House
August 8th 2016
Rglassmer schedules Nationwide to begin investigation on August 9th 2016
September 3rd 2016
Rglassmer forwards first Invoice from Nationwide.
September 3rd 2016
Note: Invoice is for man hours only and pg 3 states the County is being billed at "flat
Dsposito asked Rglassmer to get backup docs for invoice
September 19th 2016
contractors
Dsposito asked Rglassmer to get backup docs for invoice
September 27th 2016
Nationwide provides second invoice with one contractor and different charges for man
September 29th 2016
Rglassmer emails Nationwide requesting back up docs for a third time
October 4th 2016
Nationwide emails but provides no back up documents
Dsposito consults with the county attorney on written response
October 26th 2016
Dsposito emails Nationwide requesting backup documents
October 27th 2016
Nation wide reponds with two attachements
-I
October 27th 2016
Nationwide says it will not provide requested payroll documentation
t 2
October 27th 2016
Invoice from Nationwide subcontractor for what appears to be for work at least
partially operformed by a sub -sub contractor
Consulted with County Attorney for form of response letter
November 2nd 2016
Dsposito emailed response explaining the county's position
November 15 2016
Nationwi e s response with invoice attac ement: they have resent the origonal invoice
for labor hours only and have added a late charge
November 15 2016
Dsposito Consults with county Attorney over best approach
December 2nd 2016
County Attorney explains the countys postions and questions several descrepancies in
December 13th 2016
Nationwide responds providing both invoices, subcontractors invoice and pay roll
stubs. Note: first stub is for Miami -Dade and all paayroll stubs are exactly sequential
January 9th 2017
County Attorney sends request for clarification to Nationwide
January 11th 2017
Nationwide provides response
Febuary 10th 2017
County Attorney requestes greater clarification
Febuary 13th 2017
Nationwide provides a response
)rner of subsequent documents
hment: Recommendation memo - Nationwide (2919: Nationwide Plumbing Payment Approval)
Discrepancies
Attachment 2 - page #3
bmits Invoice for hours only
sail claims 6 different sub contractors
bmits revised Invoice for hours and for two sub contractors with sub contractor invoice appears to sub -sub contract work
- Submits invoices for hours only
submits both invoice for hours only and invoice with subcontractors?
Invoice Invoices for 218 Hours
d Invoice Invoices for 77 Hours or 179 hours depending how you calulate
mized daily logs claims 166 hours or 154 if you don't count the Miami Invoice
voices for 16 Hours of excavator at $10,400
ily log records 32 hours of excavator
aims daily rate is $2600 per day
Invoice $325 per hour
cond Invoice $325 per hour and $487.50 per hour
ily Logs claims $175 per hour
iirifcation claims $175 per hour is for a 2 -man plumbing crew
iirifcation claims $175 per hour is per man
hment: Recommendation memo - Nationwide (2919: Nationwide Plumbing Payment Approval)
Attachment 2 - page #4
walk around the outside to see if there was signs of water on the ground but no luck.
If you have any questions Please call rine.
Thanks Reber-
From: Glassmer-Robert
Sent: Wednesday, August 03, 2016 1:13 PM
To: Sposito-Doug; Wilson-Kevin
GG,H -LtqAez-as-*ft-;-_ -Tmyrn�
Subject: RE: FKAA bills at PK
From: Lopez-Giselle
Sent: Wednesday, August 03, 2016 10:46 AM
To: Hancock-Pamela; Wilson-Kevin; Sposito-Doug
Cc: Glassmer-Robert
Subject: RE: FKAA bills at PK
Hi Pam,
According to our records, that meter is fort Court House Building. Thank you,
Giselle
Attachment 2 - page #5
From: Hancock-Pamela
Sent: Wednesda"unust 01 2016 10:35 A
To: Wilson-Kevin; Sposito-Doug
Cc: Glassmer- Robert; Lopez-Giselle
Subject: RE: FKAA bills at PK
Salome only reaches out to us if the bill seerris higher than usual.
From: Wilson-Kevin
Sent: Wednesday, August 03, 2016 10:31 AM
To: Sposito-Doug
Cc: Hancock-Pamela; Glassmer- Robert; Lopez-Giselle
Subject: RE: FKAA bills at ■
Importance: High
I can't tell which facility this meter serves, If someone has a list of water meter
numbers and the building a' PK that would help.
Kevinot
p.s, FYI, Doug, these bills apparently go direct to Finance so they are paid timely
don't know how / whether facilities folks get to see them,
Kevin G, Wilson, RE,
Assistant County Administrator
Monroe County, FIL (Florida Keys)
102050 Overseas Highway
Attachment 2 - page #6
Key Largo, F[33037
Tel: 305-292-4529
Cell: 305-797-1547
From: Wilson-Kevin
Sent. Wednesday, August 03, 2016 10:24 AV,
To: Sposito-Doug
Cc: Hancock-Pamela
Doug,
I have several reactions to the below, They will come in several individual eFDail8
because they require very different reactions, This isiUstto get you iDthe loop,
Pam.
Please always include Doug on facilities related stuff
From: Hancock-Pamela
Sent: Wednesday, August 03, 2016 9:34 AM
To: Wilson-Kevin; 'Salome Mcintosh'
P|ease seethe response ftom K8r, McLeod, |tappears that the two biUs are good to pav, See yellow
h|ohUghted below regarding splitting the EDU between the different locations, See red h|QhU8hted
|nfonnat|on-shou|d this account Do spUt U r
7
Sent: Wednesday, August 03, 2016 9:20 AM
To: Hancock-Pamela
Cc: Greg Tindle
Good morning,
My name is Kyle McLeod and I am an Administrative Assistant in the Village's Wastewater
Department. |am happy 10 assist you on behalf of Mr. Tind|e,
As a brief overview, the Notice 10 Connect letters for this property issued in 2015. As referenced in
the letter, "in accordance with the Village's Code of Ordinances, property owners shall automatically
be deemed customers of the Village's utility system on the 31 day after notification, whether the
owner has completed the sewer connection or not. Billing for wastewater utility service will be
Attachment 2 - page #7
included in your Florida Keys Aqueduct Authority bill," The FKAA was to begin billing on November
3[Kh,ZO15 for 8877O/88QOO Overseas Hwy (RE#OO4109OO-OOOOOO). There are three charges, two
fixed charges: $10,15 Customer Charge, and a Base Facility Charge of $38.86 per Equivalent Dwelling
Unit (EDU). There is also variable charge listed as the Wastewater How Charge, calculated at $6.27
per 1,OOOgallons.
Looking at your first water bill (53513G-OZ7412) with the total of$58G.65,| see that there are no
|s|amorada Wastewater Charges applied, All fees for this amount would have to be verified by FKAA
as we don't currently have anything applied to this account. This account is, however, listed below.
I'll explain in a moment.
The second water bill provided with the total of $1,425.93 (500622- ) shows the Islamorada
Wastewater Charges. Currently that second, larger water bill is being charged for the assessed
amount of 34.23 EDUs. This number is what the entire parcel of 88770/88800 Overseas Hwy
(RE400418900-000000) was assessed, but the 34.23 EDUs can be split across the following water
meter locations, and not all charged 10 one department:
• Location #O17O48(Chi|dren'sShelter)
• Location #O4O097 (Sheriffs office)
• Location #O27412 (Public Works Office)
• Location #OO9592 (Various county offices)
• LocaUon#O (Various county offices)
If you will, please let us know how you would like to allocate the 34.23 EDUs between the 5
Thank you '
Kyle McLeod
Acf-in/si,a�ive Ass szant
vvastewaterUdxt|es Dcpa'tmen�
o1 s|aods
8680OOveoea»m0hwav
b|amo�da'p�33O�6
Attachment 2 - page #8
From: Greg Tindle
Sent: WednesdaX,
To: sandy skee| Kyle McLeod
From: Hancock-Pamela
Sent: Wednesday, August 3, 2016 8:06:27 AM (UTC-05:00) Eastern Time (US & Canada),
GomdK4om|n@.
Kevin Wilson gave me your narnes to inquire on two FKAA invoices that we received, One |sfor
H|ghpo|nt Road, with o previous month billing of$I8I,83andcurrent charges of"-S8G.85. The other
isfor8877UOv�ce�sHi�hw�Kvv|thaprevousmonthb||hngof'48,l7 and current charges nf
$1,42S,93, Can you Please review these two accounts and let me know i"' the billir g'
is cor-recl ?
Thank You for yourassirumce.
9ame|aHancndk
Sent: Tuesday, August 02, 2016 1:48 PM
To: Hancock-Pamela
Subject: FKAA
Pam,
Two more accounts with large increases. Would you please forward t0
someone for and explanation of the increase and okay to pay.
Accounts Payable Supervisor
Finance Department
��onroeCountyC|erknfthe[|rouitCourt
5OO Whitehead Street
Key VVestFL 33040
(3O5)2��'3584
Attachment 2 - page #9
From: Gjassmer-Rgoe
To- sPQsitQ-QOtjU
Cc: Lol2ez-G selle; Sweetina-TammyL
Cubject: PK Courthouse
Date: Monday, August 15, 2016 12:35:27 PM
Hey Doug,
We have the leak pinned down in the south side restrooms. We know that from meter to the building
outside there is no leak and no leak to the north side of the building. We have about Tft left to cut flo
and will replace with a new water line. I have some pictures that I will send you.
Today at 5pm they will continue to cut floor and replace line at that time I will know if leak is in that
area. I
Maw��V I I
Attachment 2 - page #10
From: 2g, �Mr - bert
To: 22Qk1QJ2=
Cc: Lap =&=& Bw==_T=myL; adamcLEanuda
Subject: RE: FKAA bills at PK
Date: Monday, August 08, 2016 8:42:25 AM
Attachments: mmqaau.=
I have sr' edule for jesday the 9 Nation wide plurnbing to carne lo the PK courthmusr- so that we
can start looking f 1pak
0
From: Sposito-Doug
Sent: Monda ust 08. 2016 7:07
To: Glassmer-Robert
Subject: RE: FKAA bills at PK
Ok, Keep rne posted
Thank you.
Doug Sposito
Director ofPro ' iect Monogernent,
Monroe (- 'IF D ineering
1100 Simonton Street, 2-21t_-,
Key West, FL '33040
(5 05) - ?0 4 - 502,5 1 1
(305) -292 41 6 Key West
sposito-douF-PtiionroecoLinN-fl.Cov
PLEASE NOTE: FLORIDA HAS AVERY BROAD RECORDS LAW, MOST WRITTEN COMMUNICATIONS RD OR FROM THE COUNTY REGARDING COUNTY
BUSINESS ARE PUBLIC RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC
DISCLOSURE.
From: Glassmer-Robert
Sent: Friday, August 05, 2016 438 PM
To: Sposito-Doug; Wilson-Kevin
Cc: Hancock-Pamela; Lopez-Giselle; Sweeting-TammyL
Subject: RE: FKAA bills at PK
Attachment 2 - page #11
From' Oianmumglo
To. saasito-Daug
Subject' RE: rmAA bills atpm
Date: Satumayseptemberu3,ao16a:24:sun«
Attachments:
- - - - - ---- ----- -
Attached is the bill from Nation Wide Plumbing.
I tried to send the file with all the pictures from beginning to end along with the emails we
exchanged during the PK Courthouse leak but the folder was too big,
I will be at Key West on Tuesday for the 1:30 meeting and I will take it on a thumb-drive so that you
can have all the information,
See you Tuesday.
From: Sposito-Doug
Sent: Monday, Aunust 08-- 2016 7:07 AM
To: Glassmer-Robert
Subject: RE: FKAA bills at PK
Ok. Keep meposted
(305)-304-5025 Cell
(305)-292 4416 Key West
'`
V.
Attachment 2 - page #1 2
o
14
AP �
I � k Lf?"
92425 OVERSEAS HWY UNIT 2
TAVERNIER, FL 33070
OFFICE: (305) 853-1848 CFC: 057546
NATIONWIDE2613@YAHOO.COM
Monroe County Parks
88770 OIS Hwy
Tavernier, FIL 33070
Invoice #
to
admon2m]
I Payments/Credits: I
I Balance Due: I
Attachment 2 - page #13
1Fd 9 v
•
Monroe County Parks
88770 01S Hwy
Tavernier, FL 33070
INVOICE
•
15108
I Payments/Credits; I
I Balance Due: I
Page 2
Attachment 2 - page #14
INVOICE
k I
Monroe County Parks
88770 O/S Hwy
Tavernier, FL 33070
Total: $70,850.00
Payments/Credits: $0.00
Balance Due: $70,850.00
Attachment 2 - page #15
From: ata �mr-R bert
To: 5QQ2CL
Subject: Fwd: COURT HOUSE REPAIRS
Date: Monday, September 19, 2016 5:23:49 PM
Mi Doug,
Several weeks ago I spoke with the owner • Nationwide Ray and I receive this from
him. I need you help with on how to proceed.
APOLOGIZE FOR THE DELAYS I WAS OUT OF THE OFFICE AND AT THE SAME
TIME OUR OFFICE WAS BEING RELOCATED .
QW41 " 11 10116WO MWAN "I- IR I
� weivi 3 1 KM
. 2 1 IN M ei *44 1 I= I � V- MR Q as 0 LOA 1 ,01*1 am asi 1 = 1 1 0 Fm IN I in 1 21046M 201
G,22.a
Attachment 2 - page #16
REASON THAT ONLY ! , OUTSIDE SPEACIALIST
THERE THAT i i NOT BE ANY INTERUPTION OF i OR
SERVICES .
CONTACT i HAVE ANY OTHER QUESTIONS
K. REY
IIATZONWZDE
92425 O VERSEAS
TAVERNIER FL, 1'
NA TI WIDE2613f& YA r 1 / rQM
305-
Attachment 2 - page #17
Commercial & Residential e State Certified Contractor
MMA OeTNE [a M �* �
1) OUTSIDE SALES TO LOCATE:
a: Electrical lines underground
b: Water lines
C: Ground sound detection sensor
d: Infrared Thermal image camera .............................................................. $16,000.00
Note: all work had to be preformed after hours and thru the weekends only
hope this clears up any and all questions pertaining to this matter.
Sincerely,
Ray Rey
Vice President
Nationwide Plumbing Services, INC.
Attachment 2 - page #18
From: Glassmer -Robert
To. nat onwide2613(@vahoo.coni
Cc: Spgslto-Qoijo; Rivera - Chris; Sweet[ng-DMmy ; Lopez-Gi5ellp
Subject: PIK court house leak repair
Date: Thursday, September 29, 2016 1:27:48 PM
pa74"' & reaedc"
%
-e 0-te to L ell'A t'
1
Please take a moment to complete our Customer Satisfaction Survey:
Attachment 2 - page #19
From: NATIOMPE PLUMBING SERVICE. INC
To. odazauz&ked
Cc. 52OdLo_Q=; ffiyffA&J=; Sweet�ingjamrny ; L2pg1zQjMk
Subject: Re: RK court house leak repair
Date: Tuesday, October 04, 2016 2:13:44 PM
-4 MINE=- 11
M
NA TZON WZDE PL UMBZNG SER VZCES, ZNC.
92425 OVERSEAS HWY UNIT #2
TAVERNIER FL, 33070
NATIONWIDE26130YAHOO.CQ
305-853-1848
On Thursday, September 29, 2016 1:27 PM, Glassmer-Robert <G lassmer- Robert@ MonroeCounty-
FL.Gov> wrote:
Robert Glossmer
Administrotor, Building, Parks, & Benches
Public Works
Attachment 2 - page #20
From: 5J&$ito-QQuQ
To: "NATIONWIDE PLUMBING SERVICE, INC."
Cc: Gas�jner ; Rivera Sweeting ; Lopez
Subject: RE: Past Due Invoice - Requires your immediate attention.
Date: Wednesday, October 26, 2016 3:18:36 PM
Attachments: 0 maciR001.0no
Dear Mr. Ray,
Nationwide
a written contract with Monroe County for the services performed and
subsequently invoiced. In the absence of a written contract, which would have provided you
with the county's payment requirements, and in order to get your company paid we will
need the following:
Certified Subcontractor invoices
1rZ%TAWMM
(305)-304-5025 Cell
(305)-292 4416 Key West
sp2 ojQLjQCcDitonroecountv-fl..eov
PLEASE NOTE: I LORIDA HAS A VERY BROAD RECORDS UVw_ MOST WRITTENCOMMIUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY
BUSINESSARE PUBLIC RECORDS RVAILABLE To THE PUBLIC AND MEDIA UPON REQUEST YOUR EMAIL COMMUNICATION MAY BE SUBJECT TO PUBLIC
DISCLOSURE,
=TUDWY-
Sent: Tuesday, October 25, 2016 1:13 PM
To: Glassmer- Robert; Sposito-Doug; Rivera-Chris; Sweeting-TammyL; Lopez-Giselle
n
J
PLEASE NOTE: I LORIDA HAS A VERY BROAD RECORDS UVw_ MOST WRITTENCOMMIUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY
BUSINESSARE PUBLIC RECORDS RVAILABLE To THE PUBLIC AND MEDIA UPON REQUEST YOUR EMAIL COMMUNICATION MAY BE SUBJECT TO PUBLIC
DISCLOSURE,
=TUDWY-
Sent: Tuesday, October 25, 2016 1:13 PM
To: Glassmer- Robert; Sposito-Doug; Rivera-Chris; Sweeting-TammyL; Lopez-Giselle
Attachment 2 - page #21
From: MIN
To: awa=J�=
Cc: aa=-Raman; MISQ ffiw-a-
Subject: Re: Past Due Invoice - Requires your immediate attention.
Date: Thursday, October 27, 2016 2:45:30 PM
Attachments: imaaeffll.Dna
Please see letter attached and Invoice , we need an answer by the end of this week for
payment. Please confirm the receipt of this mail.
Thank you,
NATIONWZDE PL NG SERWICES, ZNC.
92425 OVERSEAS HWY UNIT #2
TAVERNIER FL, 33070
NA TIONWIDE26130 YAHOO. COU
RflIkNEZIT
On Wednesday, October 26, 2016 3:18 PM, Sposito-Doug <sposito-doug@monroecounty-fl.gov>
wrote:
Dear Mr. Ray,
Nationwide has no written contract with Monroe County for the services performed
and subsequently invoiced. In the absence of a written contract, which would have
provided you with the county's payment requirements, and in order to get your
company paid we will need the following:
If MOUETISS
IF 1 11103111RIFIR1111 I !III
(305)-304-5025 Cell
(305)-292 4416 Key West
L,--X�iuj
Attachment 2 - page #22
jq�� 1:qI5 E111117:! 3!1 iqll i 1 31
IR T
. 92425 Overseas Hwy Unit 2 Tavernier, Florida 3307
Commercial & Residential a State Certed Contract
CFCO57546 9 Licensed & Insured e 24-Hour Servic
Mae=.
In response to your email I must advise you to please know our State Of Florida Law's before you claim
that there was no Contract between Nationwide Plumbing Service, Inc. and Monroe County.
I would like to know if our Mayor and City Council knows that your Office Treats a local small business thal
is family owned and operated by a minority woman in this form and accuses of overcharging the county?
Sincerely,
1
C6 6
Yami e ey
WE WO ffl M
Tel: (305) 853-1848 e Cell: (305) 772-4580 * Email: Nati1 nwide26130yah1 1 .c1 m
Attachment 2 - page #23
0 is
Phone: (786) 317 -4096
E-mail: jmcjetting@gmail.com
Tavernier, Florida 33070
DESCRIPTION OR SERVICE COST
Company was hired to do the following work:
Outside sales to locate: a).Electrical lines underground
b). Water Lines
c). Ground sound detection sensor
d). Omgrared Thermal image camera
Cost for the above ... ... __ ............ ___ ......... ....... .............. ____ ..... ... ... - .................. $16,000.00
DMIN"T ff MOMMI• =4 I I I I I I •a I I I i i I I
171#1 I'll, I . VA1011A
nt due upon completion.
TOTAL DUE $ 28,585.00
Ict
Attachment 2 - page #24
• ' M F V.
Nationwide Plumbing Services
Attn.: Yamile Rey, President
92425 Overseas Hwy Unit 2
Tavernier, FL 33070
Re: Nationwide Invoice No. 15108
Plantation Key Courthouse Repairs
S ncer
i ely
Doug Sposito
Director • Project Managemeni
Monroe County Engineering
Monroe County Engineering
1100 Simonton Street, 2-216
Key West, FL 33040
Project Management
Attachment 2 - page #25
From: NA PLUMBING SERVICE, INC
To: !d2Qa=-Q2Q
Cc: St aaab-&m; 2=dmg-IammyL; ffimm—Chris
Subject ATTENTION: Past Due Invoice
Date: Tuesday, November 15, 2016 8:35:29 AM
Attachments: lamacimMa
"lease see Past due Invoice attached, this include a late fee of 1.5%. Please make
payment as soon as possible and confirm the receipt of this mail.
Thank you,
-!F&�
92425 OVERSEAS HWY UNIT #2
TAVERNIER FL, 33070
Invoice #
PLUMBING SERVICES
Attachment 2 - page #27
INVOICE
15108
IF
Monroe County Parks
88770 O/S Hwy
Tavernier, FL 33070
We appreciate your prompt payment.
FIRM-TITITIM—r-no
9/2/2016
I Payments/Credits: I
:rl rT7r;n
Page 2
Attachment 2 - page #28
I 5 1 � + .
� i 1 I S I � � , Gy � i� � 't
� I , ll �I� I.� 7 ll � I �. ".
Esp. •
I �AO W1111111
Mom I If] g Lyn 1
Inv oice #
f�
x KTIM I U—M-7 $11 M 0 0 0 1 M VKIW.
-TM M-
01.�
Total: $71,912.75
Payments/Credits: $0.00
Balance Due: $71,912.75
i•
Attachment 2 - page #29
County of Monroe
'Me Florida Keys
* Board Certified in City, County & Local Govt Law
92425 Overseas Highway
Unit 2
Tavernier, FL 33070
0 11 CI U 0 103 NWEri Mt MUS29=1
December 2, 2016
ma'am, M I .
HIRM11
�W1711FIRILM490i MIN
Fl '
Office of the County Attorney
1111 12'
Key West, FL 33040
(3 05) 292-3470 - Phonc
(305) 292-3516 - Fax
I t�mpjc."V tell
Attachment 2 - page #30
December 2, 2016
Page Two
accepted. At this point, it is necessary for us to review all documentation related to the services
rendered in order to determine a reasonable price for the services rendered.
Attachment 2 - page #31
Wecember 2, 2016
��age Three
w
Patricia A. Eables
low. OMMMOMPOMMM
No. 7011 1150 OOGO 9 03 9318)
Attachment 2 - page #32
92410 Overseas Hwy Suite #9 Tavemier, Florida 33070
bT777, 11,7 .1 •
P I - III 111111q�
Commercial &Residential ■ State Certified Contractor'
Attachment 2 - page #33
6 1-Is 1 1 . It
BREAK DOWN
Note.n all work had to be preformed after hours and thru the weekends only
I hope this clears up any and all questions pertaining to this matter.
Sincerely,
Ray Rey
XLMSMd•i
Tel: (305) 853-1848 ■ Celh (3 05) 772-4580 e Email: Nationwide2613@pyahoo.com
92410 Overseas Hwy URit 9 Tavernim Florida 33070
Commercial &Residential * State Certified Contractor
CFCO57546 Licensed & Insured 9 24-Hour Service
Attachment 2 - page #34
Miami Florida 33175
Phone: (786) 317 -4091
E-mail: imciettinwmail-com
CUSTOMER
Monroe County Parks
I=
r N OR SERVICE NNNNffC*Tj7J
parry was hired to do the following work:
Ide sales to locate- a).Electrical lines underground
b). Water Lines
cl. Ground sound detection sensor
d). Omgrared Thermal image camera
forthe above ...... .... ........ ........ .... . ................... ..... . ................................... — ... �-$16,000.00
crete Floor Finisher & role Contractor ............_....._....... ............ .........._...........,.._..... $6,4,85.00
iolition & Disposal of all debris Labor & Equip. with dumping fee ...... . ........,.........$6,100.
The above work was done from 8113/16 through 8/29/16
Thank you for allowing us to be of service.
Payment due upon completion.
TOTAL DUE 28,585.00
Attachment 2 - page #35
j
92425 OVERSEAS HWY UNIT 2
TAVERNIER, FL 33070
OFFICE: (305) 853-1848 CFC 057546
NATIONWIDE2613@YAHOO.COM
INVOICE
F - M. - v u -
1 15108
W31 TO
Monroe County Parks
,• Hwy
Tavernier, FL 33070
Terms, Date
9/212016
J11M
Affiourit,
Emergency Call
70,850.00
C-1
LEAK. WILL NEED RIJN nTI IF Pill PnIn
THE LOCAT10N OF WATER LEAK.
08/13/16
INFRARED CAMERA AND GROUND SOUND
SENSOR LISTENING AND LINE TRACING
I Payments/Credits: I
I Balance Due: I
Attachment 2 - page #36
92426 OVERSEAS HWY UNIT 2
TAVERNIER, FL 33070
OFFICE: (305) 853-1848 CFC 057546
NATIONWIDE2613@YAHOO.COM
Bill T-6
Monroe County Parks
88770 CIS Hwy
Tavernier, FL 33070
Itern
INVOICE
Term* !]ate
Due on receipt 9/212016
Payments/Credits:
I Balance Due: I
i =.
"WW9
Attachment 2 - page #37
INVOICE
Terms Date
MMMr
Total: $71,912.75
Payments/Credits: $0.00
Balance Due.: $71,912.75
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Attachment 2 - page #46
Monroe County Courthouse
Date: Plumbers
Hrs.OT Rate
Total
8 /10,1ohn
6
1751
1050
8 /10,Ray
6
1751
1050
8/10 Chris
1 6'
175 1
1050
8/11 John
4
175
700
8/11 Danny
4
175
700
8/11 Yanier
4
175
700
8 /11,Julio
4
175
700
8 /111Chris
2
175
350
8/12 Danny
4
175
700
/2 John
4
175
700
8 /13 John
14
175
2450
8 /13 Danny
14
175
2450
8 /13'Yanier
14
175
2450
8 /13
175
2450
8/13 1 Chris
_14
14
175,
2450
8 /14
9
175
1575
8/14 Chris
9
175
1575
8/15 Julio
9
175
1575
8/17 John
5
175
875
8/17, Danny
5
175
875
8 /17;Ya
5
175
875
8 /171Julio
5
175
875
8/17 Roinel
- 5
175
875
166
$ 29,050.00_
Date: ;Operator and excavator including travel
8/1110 & E
8
8/13 & E
8
8/14 & E
8
i
8/1&0 & E
8
$10,400,00
w4L�10
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Attachment 2 - page #47
Plantation a Courthouse
Ir
I III 11111111117111 11 1 11111 111111111 I # # a
We assume this was just a clerical error f that the work was done at the
Plantation Key Courthouse, but please confirm the location for the work done on August
1u 1 1
3. Hourly rate for employees, i.e., plumber, tech, or helper.
4. What is the position anr hourly rate for # employee on i' work
I
Employee . indicated, but . no way of knowing who is the plumber,
or helper in order to ascertain the rates that we were orders ! ! i charged. ! ! yee without any breakdown
workers as to the specific position. Your itemized sheet with the daily breakdown identifies all of
the "plumbers on
5. What is the total # due for labor r the t I Discrepancy
total 1 1 t indicated for the hourly # on 1= 1 notarized daily
total the on the individual work orders.
M
Attachment 2 - page #48
6. Explain the discrepancy in the total labor hours indicated on the various documents
and what is the actual total labor hours.
7. Whate loyees worked on August 17, 2016, the number of hours each worked, and
the hourly rate f o r t hose employees?
The work order 15428 dated August 17, 2016, indicates 20 hours of labor for that day,
but does not designate the names of any employees. The itemized notarized daily log for
labor itemizes the names of the employees who worked on August 17, 2016, but it totals
25 hours.
8. You indicate an operator and excavator were utilized for this project. If not, who
employed the operator and did you rent the excavator with or without an operator.
What was the hourly rate for the operator and for the rental of the excavator?
0�
Attachment 2 - page #49
9. Please confirm if the infrared thermal image camera work was performed by JMC
as a subcontractor for Nationwide.
The camera work was indicated on your initial Invoice 15108 dated 8/10/16 and the cost
for an Orngrared Thermal Image Camera is included in the total due of $16,000.00 on the
JMC Invoice. We need a breakdown • better explanation of that $16,000.00 amount and
confirm whether JMC did the camera work or someone else.
10. Was there more than one leak found at the site and if so, what date were any leaks
located at the site?
The Invoice dated 8/10/16 seems to indicate there was more than one leak found on
different dates.
11. The JMC Invoice has a charge of $6,100.00 for demolition & disposal of all debris,
labor and equipment with dumping fee.
Please provide the receipt for the dumping fee and any additional breakdown of thr,
$6, 100. 00 amount with regard to labor and equipment costs, if known.
MIMI ;' I I
The work order 15422 shows the workers as John and Ray on August 10, 2016. Thr.
itemized notarized daily log indicates three workers for that day — John, Ray, and Chris.
Please clarify this discrepancy as it affects the total hours for labor.
0
Attachment 2 - page #50
Christine, Pedro and Kevin:
Since the three of you were not copied on the below email, I am forwarding same so you are still in
the loop asto Nationvvide's response tu our email with the inquiries tothem. | have not reviewed
their attachment yet, but will do so and then we can discuss where we want to go from here
depending on what they have responded, Thanks,
Patricia Eables
Assistant County Attorney
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470
Sent: Wednesday, 3anuary 11, 2017 10:48 AM
To: Eables- Patricia; Sposito-Doug
Cc: nationwide2613@yahoo.com
fm
Importance: High
Please find the enclosed reply to your concerns for our Invoice #15108.
Previously we received your request for breakdown on December 2nd, 2016 with a 5 day reply
request. Unfortunately, ee had 1owait 5 weeks to review and submit basically the same
information.
YoumendonedthatK8onroe[ounty"sdUhasquesdons"onourchargesfnrworkraquestedby
Monroe County management staff members, We preformed the work and corrected the problem to
the best of our knowledge,
We all could go back and forth for months on this invoice however, the owner Ray Rey of
Nationwide would like to advise you that wewill be turning this over to our collections and attorneys
if not paid to us due by January 31st, 20I7. We have been patient and cooperative and would like to
be paid for services rendered,
Unless you have a better solution to get this Invoice paid in a timely manner, we choose not to 8o
back and forth on what is due for work we preformed for your emergency situation,
Attachment 2 - page #51
Connie Insco
Assistant to Ray Rey
From: NA PLUMBING SERVICE, INC. [rnai Ita; riationwide2613ftahoo com]
Sent: Wednesday, January 11, 2017 10:27 AM
To: Connie Insco
Subject: Docs.
NATZONWZDE PLUMBZNG SERVZCES, ZNC.
92425 OVERSEAS HWY UNIT #2
TAVERNIER FL, 33070
NATIONWIDE26130YAHOO.COM
SCI I�
♦ virus found in this message.
Checked by AVG - www.avg.com
Version: 2016.0.7996 / Virus Database: 4749/13746 - Release Date: 01/11/17
Attachment 2 - page #52
RE: Plantation Key Courthouse
INQUIRIES TO CLARIFY REGARDING BILLING
1. Total amount claimed as currently due, excluding any late fees.
We assume this was just a clerical error and that the work was actually done at '
Plantation Key Courthouse, but please confirm the location for the work done on Augul
10,2016.
\J !irk yv�2., Sio, i(! a�. i 1 1,.iintptioVey CourV Apologies for wrong info
r 4
3. Hourly rate toe employees, i.e., ii uni r, can, or helper.
Attachment 2 - page #53
rim D M.0 IRI Till Jill! IIIIIII!III I III III!! III ;JII 1!
The work order 15428 dated August 17, 2016, indicates 20 hours of labor for that
b dalk
ut does n o t designate the names o r ty p es ■ f any employees. The itemized n o tariz
daily log for labor itemizes the names of the employees who worked • August 17, 201f,
but it totals 25 hours.
yas a ro u �h b f ea 10 own c f th c co a cr - te s la 0 V
8. You in scate a operator and excavator were utikie� i project. Who
employed the operator and did you rent the excavator with or without an operator.
What was the hourly rate for the operator and for the rental of the excavator?
Attachment 2 - page #54
9. Please confirm if the infrared thermal image camera work was performed by JMO
as a subcontractor for Nationwide.
1 2( 4�w cl i f I V
104 a and ih at date were any ieaXs
located at the site?
The Invoice dated 8110116 seems to indicate there was more than one leak found on
different dates.
Mu-Hofle leeks it: the firles.
11. The SAW Invoice has a charge of $6,100.00 for demolition & disposal of all debris,
labor and equipment with dumping fee.
Please provide the receipt for the dumping fee and any additional breakdown of the
$6, 100.00 amount with regard to labor and equipment costs, if known or please request
that from the subcontractor.
two I
The work order 15422 shows the workers as John and Ray on August 10, 2016. The
itemized notarized it to indicates three workers f o r t hat day — John, Ray, and Chris.
Please clarify this discrepancy as it affects the total hours for labor.
Revised tickeLl submitte -4 tj-,is reply for corr ctions for rnissed hours,
U '11 le
Attachment 2 - page #55
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Attachment 2 - page #56
pmm' Lah
ns 1. INC, NATIONWIDE PLUMBING-SERVICE
Cc: SRMW—Q=
Subject: RE: Nationwide Plumbing Emergency Services
Date: Friday, February 10, 2017 4:19:42 Pyl
Connie:
|just left you a phone message tocall me when you 'nave - the opportunity, One matter am trying
to clarify is the hourly rate that was charged so perhaps you can confirm that amount prior to
return|ngmy phone caU, |n reviewing the answers provided |nour earlier questions, particularly
nos, 4 and 5, it would seem to 'indicate that the rate was S175 per hour, It statesth|s |s fora two
manp|umbercrew, |s that $175forthe two oro charge ofS175 per hour for each man? Some
documenLadon, however, seemed to Indicate title hourly rate was $325 and it was lust not clear to
me in the responses asto what the hourly rate actually was though, 'in the response to question S,
it was indicated that the total labor was rounded of" to $29,050. |f$175 is multiplied by ' 66 hours
then |t does come to that amount, Thenumberof hours was a|sowhat | was trying 1oclarify. |fyou
could elt' er ernail or cal me to clarill two iSSI-Jes it would be appreciated,
|�now��c Rey has requested that we have ameebnQatthe[ou�house|ocadonandwearenc�
saying that we are not willing todosoifnecessary, First though, we want Mr. Rey tounderstand
"list we are not questioning the worl< that was done in any way, The C ounty was sat sOed with - the
work, It is just that due to the discrepancies in the billing, we site trying to get a better
understanding of the charges and determine how we could pay the invoice since there was not an
agreedpr|ce}nthebe8|nn|ngnorwastheneacomAetitivebidprocess.Addit|onaUK|fyouhaveany
other subcontnactorinvoices, Plea--e provide thoseassoon as possible, ie, the invoice for rental of
the excavator and the dumping fees, Thanksfor your assistance |n this matter arid | will lot k
forward to hearin- from you, Have a nice wee' end,
Patricia Eables
Assistant County Attorney
1111 12th Street, Suite 408
Key West, FL 33040
(305) 292-3470
From: accuuntingnwp@yahuu.com[mailtuoccouNdngnwp@yahun.cum]
Sent: Friday, February 10, 2017 10:40 AM
To: Eab|eePatricia; INC. NAJHONV0DE PLUMBING SERVICE
Subject; Re: Nationwide Plumbing Emergency Services
I was hoping to hear back from you by now. Were you able to set up a meeting? Ray
would like to resolve this ASAP.
rorSTOTINIZU "19%
Attachment 2 - page #57
CONSTRUCTION OF
DEMOLITIONOF OLD AND INSTALLATION OF NEW TRANSFER STATION
OFFICES
MONROE COUNTY, FLORIDA
March 21 s ; 201
The information contained in this Addendum alters the information contained in the Bifi
and is hereby made a part of the Contract Documents.
1. The dates • significance for this project as stated in the RFP are
Initial Pre-Proposal Conference ------ 4/19/2017
Proposal Due Date ---------------------- 5/03/2017
TWO 9 W1 ME
Proposers and Sub-proposers requiring clarification or interpretation of the
Proposal Documents shall submit their questions in writing to the Director of
Project Management no later than ten (10) business days prior to the date for
receipt of Proposals (see 3. 1 A).
This date conflicts with the Pre-Proposal Conference and proper information flow
so the following date clarification applies.
New Pre-Proposal Conference Date ---- 04/12/17
2. Some corruption in the files for the following drawings occurred in the posting
process Card Sound- CS-Cl, C-1 Long Key- L, -C1, C-lCudjoc Key- CK-CI,
C -.
mm���
Attachment 2 - page #58
From: accountin(inwoOyahoo.com
To: Eable5-Patricia; INC. NATIONWIDE PLUMBING SERVICE
Cc: Slposito-Doug
Subject: Re: Nationwide Plumbing Emergency Services
Date: Monday, February 13, 2017 9:48:49 AM
Lc��!�
T 1.1"I F1 T t I I L 54: U I C I T I !�! I 'I;;: I 171"MIMMATIM
fees.
In result, we have been very patient in hopes to get paid for services rendered. It has
been over 6 months.
Mr. Rey has been very cooperative meeting all your deadlines and urgencies since
the first day of your call.
He has asked me to advise that he will be taking this up with his attorney if we do n'
receive payment by Friday February 17th, 2017. 1
an, PUTST - M_
Regards,
-Connie
W W
. RAAW
On Friday, February 10, 2017 4:19 PM, Eables-Patricia < Eables- Patricia@MonroeCounty- FL. Gov>
wrote:
KM-
• • -
92410 Overseas Hwy Unit 9 Tavernier, Fl 33070 Commercial & Residential • St. Certified Contractor CFCO57546 • Licensed & Insured • 24 -Hour
via electronic mai
County of Monroe The Florida Keys
Kevin G. Wilson
Board of County Commissioners
To Whom It May Concern:
4/28/17
Subject: Response to the letter for payment for work at Plantation Key Courthouse 9 -31 August 2016
We hope this finds you and all parties involved to understand the circumstances of Nationwide Plumbing owners and staff
in collecting monies owed for emergency services we provided at your request, at the Plantation Key Courthouse.
Since last September we have been back and forth numerous times with County employees and County attorneys
through emails, phone calls and even a visit to Key West with your County administrator Roman Gastesi.
Our Invoice was dissected on your end, and our office staff did their best to provide back up and answers it all the
questions to the best of their knowledge. Our field employees did their best remembering many months back on staff,
hours, and work observed and provided. In result we took all measures to accommodate the situation and insure all
practices of our Florida state plumbing license procedures. We performed the work and corrected the problems we found.
Me and my staff have spent ample time on labor and paperwork for this project, which we have not received any payment.
In result, we submitted an invoice for the emergency services we provided for $71,175.00 not including any monthly late
fees for non payment. We expect to be paid in full for our services. This is how we have come to our calculations. JMC
Jetting — $28,585, Excavation - $10,400, Materials - $3,140 and $29,050 for labor. The labor rate is for after hours and
weekends. The rate that was charged to your is $175 hr per man hour. Our regular plumber rate for regular business
hours is $95.00 an hour. Our overtime nights and weekends rate is $175.00 an hour per man hour. Hope this clarifies
what may be in question. We are hoping to rectify payment and continue our relationship for any future needs you may
have.
We can issue our subcontractor's final release for payment but we would like to submit a partial release until charges in
question have been resolved.
Regards,
Tamife Rey
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Tel: (305) 853 -1848 • Cell: (305) 772 -4580 • Email: Nationwide2613@yahoo.com
PJATIONWIDF.