Item C29M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C29
Agenda Item Summary #2944
BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities
TIME APPROXIMATE: STAFF CONTACT: David TeGreene (305) 295 -4339
NA
AGENDA ITEM WORDING: Approval to reject the lowest bid as non - responsive and waive a
minor irregularity and accept the second lowest bid by Marathon Electric Sign & Light, Inc.
Authorize Project Management to request responses for the irregularities, and upon finding them
acceptable, authorize execution of the contract by the Mayor. This project is funded by TDC and the
one -cent infrastructure tax.
ITEM BACKGROUND: The Murray Nelson Marquee was approved as a TDC grant funded
project for $40,000 in 2016. On April 4, 2017, county staff opened the proposals. There were five
bids. The lowest bidder, Complete Signs, for the amount of $23,359 did not bid the approved sign or
installation along with multiple other irregularities. Marathon Electric Sign, the second lowest bidder
in the amount of $46,190, omitted responses regarding claims and lawsuits. The next two qualifying
bids were $54,925 and $66,533. Staff has done a search of Marathon Electric Sign and found no
legal issues that would cause their exclusion. Staff proposes to ask them to provide the missing
responses and, assuming the County Attorney's research and the firm's response are as expected, to
move forward to execute the contract.
The funding of this project is a $40,000 TDC Grant and the remaining amount from budget funds.
PREVIOUS RELEVANT BOCC ACTION: Not applicable
CONTRACT /AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION Recommend Approval
DOCUMENTATION:
Bid Tabulation 042617
Murray Nelson Marquee Proposal Evaluaion 042017
FINANCIAL IMPACT:
Effective Date: 05/17/17
Expiration Date:
Total Dollar Value of Contract: $46,190
Total Cost to County: $46,190
Current Year Portion: $46,190
Budgeted: Yes
Source of Funds: TDC and Fund 304
CPI: NA
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: NA
Grant: NA
County Match: NA
Insurance Required: Yes
Additional Details:
If yes, amount:
Yes paid for by TDC ($40,000) and fund 304 for remaining $6,190.00. Please use 304-24000 -
CG1713 (not CG1700).
06/30/17 121 -71040 TDC BRICKS & MORTAR 121 $40,000.00
TM71908X
07/28/17 304 -24000 GEN GOVT CAP PROJECTS $10,000.00
Public Works Capital Project CG1700
Total: $50,000.00
REVIEWED BY:
Ann Mytnik
Completed
04/28/2017 7:31 AM
Doug Sposito
Completed
04/28/2017 8:37 AM
Kevin Wilson
Completed
04/28/2017 10:42 AM
Patricia Eables
Completed
04/28/2017 11:24 AM
Budget and Finance
Completed
04/28/2017 11:53 AM
Maria Slavik
Completed
04/28/2017 12:21 PM
Kathy Peters
Completed
05/01/2017 11:07 AM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: APRIL 20, 2017 AT 3:00 PM
TITLE: MURRAY E NELSON MARQUEE
MONROE COUNTY, FLORIDA
RESPONDENT
BID BOND
BID AMOUNT
Marathon Electric Sign & Light, Inc.
5%
$46,190.00
Complete Signs
5%
$23,359.00
Pedro Falcon Contractors, Inc.
5%
$66,533.00
Sea Tech Inc
5%
$54,925.00
Steier Construction Inc.
Stewart Signs
5%
$47,000.00
Bid Committee Present Dave Tegreene
Members of the Public Present Christian Brisson Pedro Falcon Const., Ryon LaChapelle Sea Tech Inc
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: Lisa Abreu, OMB
Murray Nelson Center Marquee
4/21/2017
Contractors
Steier Construction
Complete Signs
Pedro Falcon
Marathon Electric and Sign
Seatech
Base Bid
$
47,000.00
$
23,359.00
$
66,533.00
$
46,190.00
$
54,925.00
ADD Alternates
$
$
$
$
$
Deduct Alternates
$
$
$
$
$
Total Bid
$
47,000.00
$
23,359.00
$
66,533.00
$
46,190.00
$
54,925.00
Net Sub
$
47,000.00
$
23,359.00
$
66,533.00
$
46,190.00
$
54,925.00
Net Contractor
$
47,000.00
$
23,359.00
$
64,869.68
$
45,035.25
$
53,551.88
Proposal Security
Yes
Yes
Yes
Yes
Yes
Non Collusion form
Yes
Yes
Yes
Yes
Yes
Lobby Form
Yes
Yes
Yes
Yes
Yes
Drug Free Form
Yes
Yes
Yes
Yes
Yes
Public Crime Form
Yes
Yes
Yes
Yes
Yes
sub list
Yes
Yes
Yes
Yes
Yes
Proposer's Insurance and
Indemnification statement
Yes
Yes
Yes
Yes
Yes
Insurance Agents Statement
Yes
Yes
Yes
Yes
Yes
Local Preference
No
No
Yes /2.5%
Yes /2.5%
Yes /2.5%
Licenses
Yes
No
Yes
Yes
Yes
Answered Questions
Yes
No
Yes
No
Yes
Financial Statements
Note 2
No
Yes
Yes
Yes
Comments General
........
Nfte1
.. ..
CD
Yes
Yes
Yes
Yes
Yes
Note 1 Bid does not include installation, has unauthorized substitution of the sign, does not include sales tax and does not include permitting cost.
Did not acknowledge addendums
Note 2 Company just originated I February 2016 Financials not yet available.