Item C34M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District 1
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: C.34
Agenda Item Summary #2952
BULK ITEM: Yes DEPARTMENT: Project Management/ Facilities
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292 -4441
None
AGENDA ITEM WORDING: Approval of Sixth Amendment to the Assigned Agreement with
The Florida Keys Society for Prevention of Cruelty to Animals, Inc. (FKSPCA) for operation of the
Marathon Animal a Shelter for 2.1% CPI -U adjustment effective July 1, 2017. The agreement
amount will increase to $254,531.52/yr or $21,210.96/mo.
ITEM BACKGROUND: On January 27, 2017, the Contractor requested an annual CPI
adjustment. The percentage change in the Consumer Price Index (CPI) for all urban
consumers (CPI for the most recent 12 months as of December 31, 2016, is 2.1 %. Effective
July 1, 2017, the agreement amount will increase from $249,296.31/yr or $20,774.70/mo to
$254,531.52/yr or $21,210.96/mo.
PREVIOUS RELEVANT BOCC ACTION:
On April 20, 2011, the BOCC awarded the contract to SHARK. On May 18, 2011, the contract was
revised to update contractor's address for notice requirements. On June 15, 2011, the contract was
amended to change the effective date of the contract from May 01, 2011, to June 01, 2011. On
March 19, 2014 the contract was revised to clarify the payment process to be 1/12 of the annual
contract sum, plus any unused balances from prior months where the reimbursement request was less
than the monthly reimbursement amount. On April 15, 2015, the BOCC approved a renewal
agreement for (5) years, effective July 01, 2015, to June 30, 2020. On October 21, 2015, the BOCC
approved a Consent to Assignment of Agreement for the Operation of the Marathon Animal Shelter and
to provide animal control services from Mile Marker 16.7 to Mile Marker 70 between Safe Harbor Animal
Rescue of the Keys, Inc., (SHARK), as the Assignor and Florida Keys Society for Prevention of Cruelty to
Animals, Inc., (FKSPCA) as the Assignee. On September 21, 2016, the BOCC approved a CPI -U
increase of .7% and revision to update vehicles.
CONTRACT /AGREEMENT CHANGES:
Effective 07/01/2017, monthly reimbursement increases by 2.1% CPI adjustment (as of Dec. 31,
2016) or an additional $5,235.21 per year. Increases annual contract sum from $249,296.31/year;
$20,774.70/mo. to $254,531.52 /year; $21,210.96 /month.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
051717 FKSPCA Marathon partial executed CPI
092116 5th amendment SPCA -M Item C-38
102115_Executed_Consent to Assignment SHARK to SPCA_Item D -57
FINANCIAL IMPACT:
Effective Date: 07/01/2017
Expiration Date: 06/30/2020
Total Dollar Value of Contract: 254,531.52/year or $21,210.96 /month
Total Cost to County: 254,531.52/year or $21,210.96 /month
Current Year Portion: 63,632.88
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: N/A
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details:
If yes, amount:
Effective 07/01/2017, monthly reimbursement increases by 2.1% CPI adjustment (as of Dec. 31,
2016) or an additional $5,235.21 per year. Increases annual contract sum from $249,296.31/year;
$20,774.70/mo. to $254,531.52 /year; $21,210.96 /month.
07/01/17 001 -21000 - ANIMAL SHELTERS
$254,531.52
REVIEWED BY:
Doug Sposito
Completed
05/02/2017 12:32 PM
Patricia Eables
Completed
05/02/2017 2:25 PM
Kevin Wilson
Completed
05/02/2017 3:05 PM
Budget and Finance
Completed
05/02/2017 3:35 PM
Maria Slavik
Completed
05/02/2017 3:58 PM
Kathy Peters
Completed
05/02/2017 7:41 PM
Board of County Commissioners
Pending
05/17/2017 9:00 AM
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TO: Doug Sposito, Director
Project Management
ATTN. Alice Steryou, Contract Monitor
FROM: Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller
At the September 21, 2016 Board of County Commissioner's meeting the Board granted approval and
execution of the following Item C38 Approval of Fifth Amendment to the Assigned Agreement with The
Florida Keys Society for Prevention of Cruelty to Animals, Inc. (FKSPCA) for operation of the Marathon
Animal Shelter for .7% CPI adjustment effective July 1, 2016 and revision to update the vehicles/units listed
in the contract.
Enclosed is a duplicate original of the above-mentioned for your handling Should you have any
questions, please feel free to contact our office,
cc: County Attorney
Finance
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3117 Overseas Highway, Marathon, FL 33050 Phone: 305-289-5027 Fax: 305-289-6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852-7145 Fax: 305-852-7146
WHEREAS, the terms of the agreement provide that the contract amount may be
adjusted annually by the percentage change in the Consumer Price Index (CPI) for all urban
consumers (CPI-U) for the most recent 12 months available and
1111111r 611;
WHEREAS, the County currently leases two vehicles to the Contractor, a 2003 Ford
F150 Truck (Unit 0910/1026) and 2014 Ford F150 Truck (Unit 0910/0833); and M
WHEREAS, the Agreement should be revised to update the vehicles/units listed from a
2004 Ford F 150 Truck (Unit 0910/082) and a 2005 Ford F 0 Truck (Unit 0910/1706) to me] ude
the correct vehicles/units as listed above; and
WHEREAS, the parties have agreed that it would be best for the County to transfer title
of 2 surplus vehicles/vans to the Contractor pursuant to F.S. 274,05, and so upon transfer of the 2
vehicles/vans, the 2003 Ford F150 will be returned back to the County for disposition; now,
therefore.,
IN CONSIDERATION of the mutual promises contained herein, the parties hereby
agree as follows:
I . In accordance with Section PV of the Agreement, the annual contract amount is adjusted
by .7% forte CPI for all urban consumers (CPI-U) for the most recent 12 months
available ending December 201.5. Effective July 1, 2016, the total compensation paid to
the Contractor for its services under this agreement shall be $249,296.31 per annum or
$20,774.70 per month.
2. Section X. VEHICLES: shall be amended as follows (' "underlined font for added text
and font for deleted text):
The County hereby leases to the Contractor One (1) County vehicle currently assigned to
the Shelters identified as follows:
2014 Ford F150 Truck (Unit 0910/0833)
1. 2 04 FeFd P1 COTFL]ek U.- i t 091 011 82) AND/OR
1---2 C- M F150, Ti-8-1, I T";t AD I Of I 711t,
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The Contractor will return the l'ollowitig vehicle back to the County no later than
November 1, 2 016:
2003 Ford F150Truck iLJni 10910/10?6)
3. In all other respects, the remaining terms of the Agreement entered into on April 20,
201 as amended on May 18, 201 June 15, 201 March 19, 2014, and April 15, 2015,
and as assigned pursuant to the Consent to Assignment dated October 21, 2015 and not
inconsistent herewith, shall remain if full force and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in the
respective names.
EAVILIN, CLERK
BOARD OF COUNTY
COMMISSIONERS
OF MONROE COUNTY, FLORIDA
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Mayor/Chairipan
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Al KEY
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Jade � awkins, President
WHER-EAS, on April 20, 201 the COUNTY and ASSIGNOR entered into a contract for
Operation of the Marathon Animal Shelter and to provide animal control services from Mile Marker 16.7
to Mile Marker 70; and
to the ASSIGNEE;
Now therefore, in consideration of the mutual promises of the original agreement as amended
herein, the parties agree as follows:
The Assignor assigns to Assignee all the Assignor's rights, title and interest in the original
agreement.
2. In consideration for such consent, the Assignee agrees to be bound by all the terms and
conditions of the original agreement, as amended.
The remaining provisions of the agreement dated April 20, 201 as amended May 18, 201
June 15"', 201 March 19, 2014 and April 15, 2014 not inconsistent herewith, remain in full
force and effect.
4. The County consents tote assignment of the agreement, assets and operation from the
Assignor tot e Assignee.
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BOARD OF COUNTY COMMISSIONERS
HEAVILIN, Clerk OF NIQj ROE COUNTY, FLORIDA
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